BUSINESS MEETINGS

Meetings

Participants in a Meeting

1. Chairperson (Chair)

2. Meeting members

3. Minute taker (note taker)

1. Chairperson (Chair)

Your boss may ask you if you would like to chair a meeting.

What are the responsibilities of a chairperson?

Chairperson Responsibilities

Act as a guide for the meeting

Make sure everyone participates

Take a neutral role (usually)

Handle conflicts between people

Chair Responsibilities. Continued…

Logistics (room location, start / finish times, coffee and snacks)

Assign an action plan to each member with deadlines at the end of the meeting

You may have to ask someone to take minutes (notes)

Chairperson Advice

Start and finish on time (don’t wait for stragglers)

Start meeting with a positive tone

Light humor is usually appreciated (depends on culture and the company)

2. Meeting Members

The regular people in a meeting

Responsibilities…..

Give suggestions and interact with other members

3. Minute Taker

Take notes of the meeting

Can use paper, laptop, voice recorder, etc..

Don’t edit (change) the speech.

Give the written minutes to the members before the next meeting.

Finish