Business Business LetterLetter

The The headingheading gives gives the the writer’s address writer’s address and the and the date. A comma date. A comma is placed is placed between city between city and state.and state.

HeadingHeading

234 South 3234 South 3rdrd StreetStreet

Drew, MS 38737Drew, MS 38737

June 6, 2001June 6, 2001

Inside AddressInside AddressThe inside address The inside address

gives the name and gives the name and address of the person address of the person or company receiving or company receiving the letter.the letter.

Dr. Robert Harris, Dr. Robert Harris, DirectorDirector

Health Care CenterHealth Care Center

P.O. Box 123P.O. Box 123

Drew, MS 38737Drew, MS 38737

The formal greeting The formal greeting is always followed is always followed by a colon (:). by a colon (:).

Formal Formal GreetingGreeting

Dear Sir:Dear Sir:Dear Madam:Dear Madam:Dear Mr. Harris:Dear Mr. Harris:

The body states the The body states the purpose of the letter. purpose of the letter. Facts are given in a Facts are given in a brief, logical way. Each brief, logical way. Each paragraph is indented.paragraph is indented.

The BodyThe Body

When you write a When you write a business letter, business letter, make your message make your message clear and brief.clear and brief.

The BodyThe Body

The formal closing is The formal closing is followed by a comma. followed by a comma. Only the first word is Only the first word is capitalized.capitalized.

ClosingClosing

The writer’s name is The writer’s name is typed four lines below typed four lines below the closing.the closing.

SignatureSignature

Yours truly, Yours truly,

Susan JonesSusan Jones

Susan JonesSusan Jones

Sincerely yours,Sincerely yours,

Susan JonesSusan Jones

Susan JonesSusan Jones