Business English 2-Week6

8/10/2019 Business English 2-Week6

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D I S C U S S I N G A G E N D A S , TA B L I N G

P R O P O S I T I O N S A N D R E A C H I N G AC O N S E N S U S

PART 1


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Learning Objectives

By in the end of lesson, students will be able to:Using specific words and phrases for minutes andmeeting

Conduct a meeting Write meeting minutes


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WHAT IS A MEETING ?

Is an assembly of people for specific purpose.This group of people meets at a specific time andplace to discuss specific topics which are significant

to the interests of a particular group, organisation orcommunity


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Reasons to held a meeting

To generate ideas, discuss alternatives, choose the best option(s)To discuss programme and projects as well as toreport outcomes of eventsTo share and consider the views and ideas frompeople of different skills and expertise to facilitatedecision makingTo solve problems and give recommendation oncertain important issuesTo make decision in an attempt to meet demandsand keep to the work schedule.


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Types of meeting

1. Public meeting: anybody can attend and participatein.

2. Private meeting: it is confined to members but the

public may be allowed to act as observer


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The people involved in meetings

1. Chairman / chairpersonPrepares the agenda before each meetingLeads a meeting

Arbitrates any conflictsKeeps the discussion on trackTakes a vote

Opens and closes the meetingEnsures the meeting starts and ends on time


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2. Secretary Assists the chairperson in preparing the agendaNotifies and reminds members of the meetingMakes copies of documents before a meetingTakes notes of details discussed in the meetingTypes and circulate minutes of the meeting tomembers


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3. Committee memberUpdates / reports on recent developmentsRaises any issues that might have cropped up

4. ParticipantsListen and provide views and suggestionsGive recommendations Ask questionsEtc


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Procedures to follow when conducting a meeting

1. Before meetingPrepare the agendaIssue the notice of meeting

Book a meeting roomProvide stationary (optional)Prepare documents such as reports and minutes of

the last meeting


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2. During a meetinga. Introduction

Open the meetingGreet the participantState meeting objectives / purposes

Give apologies for the absentees b. Reviewing past business

Read the minutes of the last meetingMake amendmentsConfirm the minutes


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c. Beginning the meeting

Introduce the agenda Agree on the ground rules or term of engagementfor the meeting (e.g: only one person can speak at atime, all the information is confidential, etc)

Request / Permit members to talk about mattersarising


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d. Discussing itemsIntroduce the first item on the agendaClose an itemMove on to the next itemGive control to the next participant

d. Ending the meeting

Summarise the meeting Agree on the time, date and place of the nextmeetingThank participants for attending the meeting

3. After meetingType out the minutes of the meeting and circulateto members


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THE DOCUMENTS

Notice of Meetings Agenda (it is one of the component for notice ofmeeting)

Minutes of the previous meeting Please refer to the attachment given .


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What is Notice of Meeting?

Notice is an announcement which is used tocommunicate all of the desirable members to attenda meeting.

In a notice, all the required information such as thedate, time and the venue of the meeting is given forthe meeting. In order to allow the members to beprepared for the meeting, the notice should

appropriately be sent at least seven days in advanceto the date of the meeting.


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What is Agenda?

A list, an outline or a plan of matter to be discussedor things to be done in a meeting is called the agendaof the meeting.The topics or agenda of the meeting are arranged inorder of preference indicating which point is to bediscussed first. An agenda in advance, is mandatory for the successof any meeting. Without proper planning and a welllaid out agenda, there is always a possibility ofconfusion and chaos during the meeting.


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Ex:A Notice of Meeting without Agenda


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Ex:A Notice of Meeting without Agenda


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Ex:A Notice of Meeting with Agenda


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What is Minutes of Meeting?


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A D V E R T I S I N G

Part 2


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Learning objectives

By in the end of the lesson, students will be able to:Talk about the good and bad advertisementPlan on how to advertise the campaigns

Use the correct language when starting thepresentation.


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Starting up...

What makes a good advertisement? Use some words below.CleverPowerful

InterestingFunnyHumorousShockingInspiringEye-catchingInformativeSexy


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Do you think that the advertising practices described below are acceptable?

1. Using children in advertisement.

2. Using nudity in advertisements.3. Promoting alcohol in TV.4. Comparing your products to your competitors

products.5. Makes peoples fears and worries.


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Reading: Successful Advertising

Read the article given.Do the exercise C.


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Listening: Planning Advertising Campaigns (6.1)

Listen to the interview and answer these questions What does Jeremy say is the most important thingabout advertising nowadays?

What are the key elements of a good advertisingcampaign, according to Jeremy?


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Skills: Starting Presentation (5.4)

Presenters can use different techniques to get theiraudiences attention at the start of a presentation.Listen to the start of five presentations and matchthem to the techniques below.

a. Tell a personal story b. Offer an amazing factc. Use a quotationd. Ask a questione. State a problem


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Useful Language (1)

Introducing yourselfOn behalf of myself and Focus Advertising, Id like to welcome you. My names Sven Larsen. Hi everyone. My name is Dominique. Good to see you all.Introducing the topicIm going to tell you about the ideas weve come up with for the ad campaign.This morning, Id like to outline the campaignconcept weve developed for you.


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Useful Language (2)

Giving a plan to talkIve divided my presentation into three parts. Firstly,Ill give you the background of the campaign.

Secondly, Ill discuss the media we plan to use.Finally, Ill talk you through the storyboard for theTV commercial.My talk is in three parts. Ill start with the background to the campaign, move on to the media we plan to use, and finish with the storyboard for thecommercial.


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Useful Language (3)

Inviting questionsIf theres anything youre not clear about, go aheadand ask any questions you want.

If you have any questions, please dont hesitate tointerrupt me.

Documents

Business English 2-Week6