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SAFER, SMARTER, GREENER
GUIDANCE FOR THE TRANSITION FROM ISO 14001:2004 TO ISO 14001:2015
BUSINESS ASSURANCE
2 ISO 14001
ABOUT THISDOCUMENTThe purpose of this document is to provide you with some useful insights on the transitioning to ISO 14001:2015. It provides info related to the contents and clause structure of the revised standard, the transition timeline and key dates and the requirements for the transition, as well as explaining how DNV GL can support your process to ensure a smooth transition.
3ISO 14001
Recent surveys, including one performed by ISO as input to the development of the new edition and a DNV GL Viewpoint survey conducted in 2017, confirm that the standard has been very valuable to organizations in terms of helping them meet legal requirements and improve environmental performance. The standard is periodically reviewed and updated to stay relevant in the market. The third edition was launched 15 September 2015.
Since its launch in 1996, ISO 14001 has grown to be the most recognized international standard for environmental management systems. It is used worldwide by several hundred thousand companies.
The nature of ISO 14001 allows this standard to be applied to all business sectors, scopes and activities. It is a truly universal standard, which is one of its great advantages.
ISO 14001 - Background
4 ISO 14001
Transition timeline
2015
15 Sept2015 Publication of
ISO 14001:2015.
3 YEARS PERIOD
Perform a ISO 14001:2015 transition
audit to ensure renewal of your
certificate before September 15th 2018.
15 Sept2018
Transition period
ends. ISO 14001:2004
certificates cease to be
valid.
2018
5ISO 14001
this is better and more cost-effective. However, the transition may also be done during a special "off-cycle" audit, in agreement with your organization.
DNV GL is ready to perform the transition audit and holds the needed accreditations.
The transition audits will normally entail a need for additional time to evaluate compliance with the new or revised requirements in the new edition, but will typically not exceed 1 extra man-day.
REQUIREMENTS FOR THE TRANSITIONThe International Accreditation Forum (IAF) decided early on that there was to be a three-year transition period from the ISO 14001:2015 publication date, which was 15 September 2015.
To transfer your ISO 14001:2004 certificate to the new edition, DNV GL needs to perform a transition audit as the basis for recommending certification to the new standard. The transition audit should preferably be done during a scheduled periodic or recertification audit, as
WHAT YOU SHOULD DOFor any organization, the degree of necessary changes will depend on the maturity and effective-ness of the current management system and on the organizational structure and practices.
Organizations using ISO 14001:2004 are recom-mended to do the following:
Transition to ISO 14001:2015
12345
Familiarize yourself with ISO 14001:2015.
Perform a gap analysis to identify the differences that need to be addressed to ensure your EMS meet all new and revised requirements.
Based on the results of the gap analysis, develop an implementation plan.
Provide appropriate training for all individuals involved in implementing ISO 14001.
Modify the existing EMS to meet the new require-ments and ensure proper implementation in your organization. It is recommended that you conduct an internal audit to check effective implementa-tion.
For the proper planning and scheduling of a transition audit, it is beneficial that this is agreed on as early as possible between the organization and DNV GL.
6 ISO 14001
■ AWARENESS SESSIONS: seminars, webinars and e-learnings where you typically learn about the revisions and obtain a basic overview of the content and key changes in the standards, the transition process etc.
■ TUTORED TRAINING COURSES, IN-COMPANY OR PUBLIC: these are interactive courses where the objective is to provide deeper insight into the changes and the required steps for a transition. These are modular courses where the level of detail can be tailored to your needs.
■ WORKSHOP WITH YOUR MANAGEMENT TEAM AND/OR OTHER KEY RESOURCES: to build knowledge and understanding of the changes and how they impact the existing management systems. The focus can be tailored to your needs.
■ GAP-ANALYSIS: assessment of your management system against the requirements of the new standard to identify the gaps that need to be addressed. This will provide useful input both on your readiness to comply with the new standard and to your process for ensuring such compliance. The level of detail of such an assessment can be tailored to your needs.
How can DNV GL support your transition?
During the transition period, we can help by providing a number of services delivered to you by the local staff you already know:
If you have question, please do not hesitate to get in touch with your normal DNV GL contact or the local DNV GL - Business Assurance unit.
7ISO 14001
1. Scope2. Normative references3. Terms and definitions4. Context of the organization
4.1. Understanding the organization and its context4.2. Understanding the needs and expectations of interested parties4.3. Determining the scope of the environmental management system 4.4. Environmental management system
5. Leadership
5.1. Leadership and commitment5.2. Environmental policy5.3. Organizational roles, responsibilities and authorities
6. Planning
6.1. Actions to address risks and opportunities6.1.1. General6.1.2. Environmental aspects6.1.3. Compliance obligations6.1.4. Planning action6.2. Environmental objectives and planning to achieve them6.2.1. Environmental objectives6.2.2. Planning actions to achieve environmental objectives
ISO 14001:2015 was developed using ISO’s common framework for management system standards, containing a unified High Level Structure (HLS) and common text and terminology. This to ensure better alignment and compatibility with other ISO standards such as ISO 9001.
The clause structure of ISO 14001:2015 is shown below. Clauses in black text are those induced through the common HLS, while clauses in blue are additional clauses specific for ISO 14001:
The structure and contents of ISO 14001:2015
8 ISO 14001
7. Support
7.1. Resources7.2. Competence7.3. Awareness7.4. Communication7.4.1. General7.4.2. Internal communication7.4.3. External communication7.5. Documented information7.5.1. General7.5.2. Creating and updating7.5.3. Control of documented information
8. Operation
8.1. Operational planning and control8.2. Emergency preparedness and response
9. Performance evaluation
9.1. Monitoring, measurement, analysis and performance evaluation9.1.1. General9.1.2. Evaluation of compliance9.2. Internal audit9.2.1. General9.2.2. Internal audit programme9.3. Management review
10. Improvement
10.1. General10.2. Nonconformity and corrective action10.3. Continual improvement
An organization is of course not required to copy this structure for its management system. The purpose of the new structure is to provide a clear presentation of the requirements, not to be a model for documenting your management system.
9ISO 14001
ISO 14001 incorporates the Plan-Do-Check-Act approach as shown below
For information on the key changes in ISO 14001:2015 compared with the 2004 edition, please refer to the separate presentation prepared by DNV GL.
CONTEXT OF THE ORGANIZATION(4)
NEEDS & EXPECTATIONS OF INTERESTED PARTIES
(4.2)
INTENDEDOUTCOMES
INTERNAL & EXTERNAL ISSUES
(4.1)
Scope of the environmental manage-ment system (4.3/4.4)
LEADERSHIP (5)
P
D
C
A Improvement(10)
Planning(6)
Support & operation
(7, 8)
Performance evaluation
(9)
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