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Business Affairs Advisory FormBusiness Affairs Advisory Form
(June 5, 2008)(June 5, 2008)
Human ResourcesHuman Resources
PresentationPresentation
Current initiativesCurrent initiatives
Benefits enrollment using HRconnection Personnel report workflow change ORP eligibility changes Young Dawgs program
HRconnection
User guides for new and current employees are on the HR Web site
Use HRconnection
New faculty & staff: Enroll for benefits (new faculty & staff)
Current faculty and staff: View your coverage Request changes in coverage (current
employees) Fall 2008 – open enrollment
Why HRconnection? Fewer paper forms (hundreds of thousands less p/yr) Less repetitive information requested from the
employee Currently, we manually entering newly enrolled
employees and changes to the BCBS system from paper forms.
At the end of 2008 open enrollment, UGA must be able to pass electronic data files of employee and dependent information to the vendor systems of the USG health plan. Manual enrollment into BCBS will not be allowed. HRconnection will produce the electronic files transfers over an encrypted secure network.
Voila!!!!!!!!!Voila!!!!!!!!!
The Personnel Report (PR) process must change!
Employee eligibility files
In order for newly hired employees to enroll for their benefits, they must be in the HRconnection database, which is populated from the UGA personnel/payroll database -IMS.
Newly hired employee data must be entered into IMS earlier than when it would be under the current process.
Personnel report (PR) process When an initiator selects the Submit to
electronic approval button in WebDFS, information in the PR will be uploaded to IMS overnight.
This information reflects the new hire benefit eligibility in IMS.
The next night, the information will be uploaded to HRconnection, and will then allow the new hire to enroll in their benefits.
In the future, iPAWS may feed WebDFS and/or IMS with new hire data, which will eliminate redundant work in units having to prepare/submit the PR.
New ORP eligibility rules…
Optional Retirement Plan (ORP) Currently, only faculty and key
administrators/managers are eligible to select the ORP upon employment.
HB815 passed this session. Effective July 1, all exempt classified staff will be able
to select the ORP. New hires only will be eligible to make the choice. Current faculty and staff cannot switch plans. Effective January 1, 20098, the BOR will have the
authority to set the ORP employer contribution rate. The ORP rate has been uncoupled from the TRS rate.
Why? UGA is the largest employer in Athens-Clarke County
Clarke County Schools currently have a graduation rate of 58%
In the next 15 years, nearly 50% of the UGA work force will be eligible and likely to be retired. The local hiring pool will be deficient in meeting our workforce needs.
UGA has the capacity, mission, and expertise to partner in finding solutions to this local, regional, and national education and workforce challenge.
Jr. Youth Apprentice Grades 8 - 11 Summer placements
Youth Apprentice Grades 11 & 12 Academic year placements for class credit
Adopt-a-Class UGA units (and other businesses) visit
middle school classes during the school year
The Jr. Youth Apprentice program started this week
A deep mentoring and learning experience We have 22 students placed in 17 UGA
departments Two “Lunch & Learn” sessions scheduled
Pharmacy School Admissions Office
Youth Apprenticeship program This fall, 46 high school students (11 and
12 graders) will be placed in UGA departments
We will place them in areas where they have a career interest
The students will earn class credit during their apprenticeship experience
Adopt-a-Class Approximately 17 UGA departments
currently participate in the four middle schools in Athens-Clarke County
We will coordinate greater participation We are working with external
stakeholders to improve the program adding a more enhanced curriculum component to Adopt-A-Class
Are you interested in hosting a Youth Apprentice this fall? Yes, your are!
Are you interested in participating in Adopt-a-Class? Let’s talk some more!
Please contact Kim Eberhart Please contact Kim Eberhart in Human Resources in Human Resources
Email: [email protected]: [email protected]: 706-542-6077Phone: 706-542-6077
Question & Answer
Please be merciful Please be merciful Background checks iPAWS
BI’s Stats
Basic Basic +
Education Basic + Ed
+ Credit Basic + Credit
#Avg Days #
Avg Days #
Avg Days #
Avg Days
March 136 5.9 72 6.9 5 7 6 4.1
April 255 5.3 136 5.6 18 4.8 8 3.4
May 221 4.6 88 5.1 2 4 3 5.8
Total 612 5.1 296 5.8 25 5.2 17 4.1
All Packages
March-May #
Avg Days
950 5.3