BURMA P O L IC E

BURMA P O L I C E MANUALVOLUME 1

a d m i n i s t r a t i o n ,

C R IM E A N D IN S T R U C T IO N S F O R E X E C U T IV E

D U T IE S .

R ep rin ted a t th e Ye K.ye M on Press, N o . l , L ake R oad ,

R angoon .

BURMA P O L IC E

BURMA P O L I C E MANUAL

VOLUME IA D M I N I S T R A T I O N ,

C R IM E A N D IN S T R U C T IO N S F O R E X E C U T IV E

D U T IE S .

R e p r in te d a t the Y e K y e M o n P ress , N o . ] , L a k e R oad ,

R angoon.

P R E F A C E T O T H E F I R S T E D IT IO N .

T h is M a n u a l I s in te n d e d to supersede a ll C ircu la rs , B ook C ircu la rs , C irc u la r M e m o ra n d a , a n d M e m o ra n d a referring to Civil Po lice issued by the In sp ec to r-G en era l o f po lice p rev ious to ih e 1st A p ril 1894. T h e second v o lu m e , w hich will be pub lished shortly , will c o n ta in p o r t io n s o f the C rim in a l L a w a n d o f the L aw o f Evidence w hich bea r o n po lice ac tio n , a n d a few ex p lan a to ry no tes will b e added .

2 . C o r re c t io n and a d d i t io n s lips, in E nglish and B u rm ese duly n u m b e re d a n d p r in te d o n one side o f the p a p e r o n ly will b e issued q u a rte r ly , T h e se s h o u ld be p a s te d in to th e ir a p p ro p r ia te p laces a n d a n o te duly en te red in the R eg is te r o f C o rrec tio n s a n d A d d itio n s at t h e e n d o f the volum es.

3. A t ra n s la t io n o f such p o r t io n s o f V o lum e I as a re req u ired by S u b o rd in a te Police Officers, a n d o f the w h o le o f V o lum e I I , w ill a p p e a r in d u e course.

4. A free co p y o f th e P o lice M a n u a l in English will be issued to th e office o f every C o m m iss io n e r D ep u ty C o m m iss io n e r , D is t r ic t S u p erin ten d en t o f Police S u b d iv is io n a l Officer, a n d S ubd iv is iona l P o lice Officer* a n d a free co p y in B urm ese , to every D is tr ic t S u p erin ­te n d e n t’s a n d S u b d iv ts io a a l P o tice Officer’s office to every p o lice s ta t io n , a n d to every o u tp o s t in the P ro v in ce . T ra in in g D ep o ts w ill a lso be p o rv id e d w ith a ce rta in n u m b e r o f cop ies in th e V e r n a c u la r Every p o l ic e officer o f a n d a b o v e the ra n k o f S u b -In sp e c to r is req u ired to p ro v id e h im se lf w ith a c o p y o f th e M a n u a l a t h is ow n e x p en se . C o p ies , a t a co s t o f R s . 4 fo r the tw o vo lum es, c a n be o b ta in e d a t th e G o v e rn m e n t B o o k D e p o t , R a n g o o n , f ro m w hich th e q u a r te r ly correct ion a n d a d d i t io n slips c a n a lso b e o b ta in ed , T h e su b sc r ip t io n to th e se slips h a s been fixed a t R e. 1 p e r a n n u m , p a y a b le in advance .

T he l i t A pril 1894.

A

S. C. F . P E IL E , M a jo r , lnspector»Gen«/ai of Police.Bufma,

P R E F A C E T O T H E S E C O N D E D IT IO N .

T his M a n u a l has b een co rrec ted u p to the 1st F e b ru a ry 1899.

S. C. F. P E 1 L L L ie u t . - C o l . ,Inspector^Gcneral of Police, Burma.

RANGOON, h i February 1899.

P R E F A C E T O T H E T H I R D E D IT IO N .

T h is M a n u a l has been c o rre c te d u p to th e 1st J a n u a ry 1912 a n d issued u n d e r th e a u th o r i ty o f the L ieu ten an t-G overnor.

H. P A R K IN . L ie u t -C o l..Inspecior'General o t Police, Burmq.

RANGOON, Is i February 19!3.

P R E F A C E T O T H E F O U R T H E D IT IO N .

T h i s M a n u a l c o n ta in s on ly o rd e rs affecting th e D is t r ic t C iv il Pert ice F o r c e in general. O rders re la ting to D is tr ic t P o lice Offices, th e R a ilw a y P o lice , A rm s, A m m u n it io n . A cco u trem en ts . C lo th in g a n d M isce llaneous S tores, D rill a n d M u sk e try C o u rse s , P reven tive L aw , F inge P r in t a re sep ara te ly dea lt w ith in v a r io u s M a n u a ls , v iz . he D is t r ic t Po lice Office M a n u a l . R a ilw ay Police M a n u a l , S upply a n d C lo th in g M a n u a l , D ril l M a n u a l , M a n u a l o r P reven tive L aw a n d C r im in a l Investiga tion D e p a r tm en t M a n u a l ,P a r t s I a n d II.

R .W .M A C D O N A L D ,L ie u t . -C o l., insp«lor'Genera1 o-f Policc, Burma.

RANGOON, 6th January 1926.

P R E F A C E T O T H E F IF T H E D IT IO N ,

T h e p resen t ed itio n inc ludes the last ed itions o f the B u rm a P o lice , D is tr ic t Po lice Office and R ailw ay Police M a n u a ls , to g e th e r w ith such p o r t io n s o f the C rim in a l In v es tig a tio n D e p a r tm e n t M a n u a l , P a r t f, as a re n o t th e exclusive concern o f the C rim in a l Investiga tion D e p a r tm en t .

It is h o p ed th a t th is co n so lid a tio n in to one m an u a l o f o rders p rev ious ly con ta ined in several will m ak e references easier. It l ia s , a t a ll even ts , m ad e it possib le lo e lim inate a c o n s id e rab le n u m b e r o f red u n d an c ies a n d inconsis tencies .

T h e o p p o r tu n i ty h a s been tak en o f reg ro u p in g the p a ra g rap h s so a s to b ring to g e th e r c o g n a te sub jec ts .

T h e o rders fo r th e u p k eep o f reg is te rs h av e n o w been inc luded in th e c h a p te rs to w h ich , hav ing regard to th e i r su b jec t m a tte r , they logically belong.

T h e reg isters have been re n u m b ered acco rd in g to th e o rd e r o f th e ir ap p ea ran ce in th e text.

T h is ed i t io n is pub lished in fo u r vo lum es a s follows*—V olum e f c o n ta in s o rd e rs w hich d o n o t concern

th e s u b o rd in a te police . T h is v o lu m e is n o t tran s­la ted in to B u rm ese a n d is n o t issued to po lice s ta tio n s a n d t ra in in g depo ts . N o r is i l necessary fo r su b o rd in a te po lice officers to supp ly them ­selves w ith cop ies o f it.

V o lum e I I c o n ta in s o rd e rs w hich th e su b o rd in a te police a r e requ ired to observe.

T h is vo lum e is a lso pub lished in B urm ese and is su p p lied to a ll p o lice s ta t io n s a n d tra in ing dep o ts , inc lud ing th o se o f th e R a ilw ay Police. A ll officers of* a n d ab o v e , the ra n k o f sub ­in sp ec to rs , in c lu d in g R ailw ay Police Officers, a re req u ired to supp ly them selves a t th e ir ow n ex p en se w ith a c o p y o f th is v o lu m e in English o r Burm ese.

V olum e F it c o n ta in s o rd e rs re la tin g especially to the R ailw ay Police.

T h is vo lum e is a)so pub lished in B urm ese , and is su p p lied to nil R ailw ay Police S ta tions.

A il R a ilw ay P o lic e O ffucers of, a n d ab o v e , th e r a n k o f S u b -In sp ec to r a re re q u ire d 10 supply them selves, a t th e ir ow n expense , w ith a copy o f th is vo lum e in English o r Burm ese.

Such o f th e o rd e rs in th is v o lu m e as affect th e d is tr ic t po lice hav ing a lre ad y been inserted in vo lum e I f , tt is n o t n ecessa ry t o supp ly th is v o lu m e to tne d is tr ic t police .

V o lum e IV co n ta in s th e A p p en d ice s to V olum e I. ̂T h ese hav e been co n s id e rab ly inc reased in

n u m b e r so as to b r in g to g e th e r a ll th e m o re im p o r ta n t o rd e rs and ru le s o f G o v e rn m e n t to w hich reference is co n s tan tly necessary a n d have been b o u n d to g e th e r a s a f o u r th vo lum e so as to reduce th e b u lk o f V o lu m e I.

V olum es I , I I a n d III a re separa te ly indexed and V o lu m es II a n d III a lso c o n ta in th e i r ow n A ppendices .

A ppend ices to V o lum e I a re prefixed A (A I . A l l , A IH , e tc .) , append ices to V olum e I I a re prefixed B (B l, BI1 B i l l , e t c . ) a n d a p p en d ices to V o lu m e I I I a re prefixedC {C l, C l l , C1IT* etc .)

T h e n u m b e rin g o f p a ra g ra p h s a n d c h a p te rs is conse­c u tiv e th ro u g h o u t the f irs t th ree volum es so as t o avoid any co n fu s io n w hich m ig h t re su l t f ro m giving p a rag rah s a n d ch ap te rs th e sam e n u m b e r in sep a ra te volum es.

T h e revision h a s b een d ra s t ic a n d chances designed t o b r in g p ro ced u re in to line w ith m o d e rn cond itions h a v e b een frequen tly m ade. A ll po lice officers shou ld , therefore , p e ru se the p re se n t ed itio n carefu lly a n d m a k e th e m se lv e s th o ro u g h ly a cq u a in ted w ith its p rov is ions.

Decem ber 1939.

R . C. M O R R IS ,Inspector-G eneral o f Police, Surm a.

T A B L E O F C O N T E N T S ,

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PA RT I,— A D M IN ISTR A TIO N

C r a p t t r I — T h e O r g a n n a t i o n o f t h f P o u c e F o s c e .

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I.—T he Burm a Police Force ................I!.* -T he M ilitary Police .............................

If I.- -T he Civil Police ............................IV,— T he Railway Police .............................V,—T heC rim ina l Investigation D epartm ent

VI.—T he T rain ing S c h o o l s .............................V II.— I lia C om position o f the D istric t Tolicc

VIJJ.—Executive OlHcers o h h e D istrict PoliceIX .— D istrib u tio n o f the Provincial Police ...X .— The C adre o f th e D istric t Policc

C h a p t e r I I . R a n k s , a p p o i n t m e n t s , a n d E n l i s t m e n t s .

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I .— R anks o f ihc Provincial Police ................ 13U .— Inspect or-G c rtf ral o f P o l i c e .............. . ... 14

H I.— D eputy Inspcct ors*Gencrah o f Police ... 14IV .— DiM rlci Superin tendents ol P o l i c e ................ 16V.— D istrics M ogistrutes ...* ............................. ]&

V I.—Subdivisiom il M agistrates ............................. 19V II.— D uties o f A ssistant Superintendents, Deputy

Superintendents, and Inspectors o f Police ... 19V III .— Assisiani and D eputy Superin tendents of

Police—G e n e ra l ....................................................... 20[X .— A ssistant Superintendent? o f P o lice ................ 20X .— Deputy Superintendents o f Police ................ 2S

X I . - Inspectors o f Police .......................................... '3 0X II.—Sub-Inspectors o f Police .............................

X III.—Sergeants o r Police .......................................... 42X IV .—S tn io n ..W riters and Head C onstables ... 42 X V .— Police C onstables ... ... ................ 44

X V I.—C onditions o f S e r v j c e .......................................... 49

C h a p t e r H I , — H s a d q i j a r t m i s A s s i s t a n t s , a n d R e a d e r s ,

S e c to r I,— D ulies o f H eadquarters A ssistants ......................$$„ II .—A liotm oni o f Readers .......................................... ..... 5 5

C H A P T t n I V . — T h r D i s t r i c t D e t e c t i v e St a f f 5 5

C h a p t e r V . — R e s i g n a t i o n s a n d D i s c h a r g e s . . . S9CH A P T C K V f . - . p K N S I O N S AND GAATUIT1CS ..................... 61

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C h a p t e r V I I . — L r a v e ,

Section I .—G eneral Rules ... <>• 11.— Casual Leave .............................. ................

III .— Leave A c c o u n t s .......................................................[ V . — A u t h o r i t i e s w h o m a y g r a n t l e a v e ....................

V.—Leave on M edical C crtficate... ................VI.— H ospital Leave o ; Leave laken ow ing to

Sickness .......................................................„ VIJ.— Absence w ithout Leave .............................Ir V III.—R eports o;i Return f o m L « x ? ................

C h a p t e r V I I I , — T r a n s f e r s a n o P o s t /n g s

C h a p t e r . I X . — P u n i s h m e n t s , A p p e a l s , a n d M e m o r i a l s .

Section I.—A pproved Service ..........................................„ I I , — P u n i s h m e n t s

TIL— Lim S t a t i o n o f Punishm en t s ...........................IV.—.Punishm ents to be indicted in Special Coses...

V.—A djud ica tion o f Penalties .............................V I . — R e c o r d s o X E n q u i r e s . . .

V JI.—R c-insta tem ent after E n q u iry .............................V tlL —O rders rela ting to D epartm ental E nqu iries...

J X . — Appeals ... ... ... *>• *>• X . — R c-iitstatem ent after A p p e a l .............................

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C hapter X .—O rd criy Room ...............

Chapter X !.—A ccusations against, a nd M iscon­duct, OF THE P o n c e ............................

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C h a p t e r X I I . — S u i t s a n © P r o s e c u t i o n s a g a i n s t P o l i c e

O f f i c e r s a c t i n g w t h i s r p u b l i c c a p a c i t y . 15)7

C h a p t e r X H I . — R e w a r d s ..................................... 112

C h a p t e r X t V . — L o s s ane> F o r f e i t u r e o f M e d a l s . . . 121

C h a p t e r X V . — H o u s i n g ..................................... 125i »

C H A P 7 6 R X V I . — P o l i c e A r m s a n d A m m u n i t i o n . . . 127

C h a r t s a X V I I .— M i s c e l l a n e o u s .................... 130

PA R T II.— CJUM E A N D IN STR U C TIO N S F O R EXECUTIVEDUTIES.

Chapter XVH1.—Crime R egisters,

Section I.— T he C rim e Register— R egister Mo. 1 (FormC r i m e 2 4 .Police t v .......................................................

*„ I I .— Register o f Police C a se s— R jse is te r N o . 2t c . C r i m e 2 5 . .

m* Police 4 5 ..........................................H a ,— R egister N o . 2A — Reward R e g i s t e r ................ 146

„ ]{).— Prosecuting Police Officer's Register— Register_ C rim e 43 . , , cN o . 3 (F orm .?-,.— r , ) ............................. 146

' Police 64 '

C h a p t e r X I X . — F t k g e r p r i m s a n i > i D E N T i F i C A r i a N o f

O ld OrrRNDEas.

Seciion I .—D uties o f the D istric t Policu as regards F ingerP rin ts a fte r C o n v ic tio n ..........................................147

„ i i _ Release from Ja ils o f Prisoners o f certainclasses ...................................................... ... 156

„ III .— Finger P rin t F i le s ..................................................... 162„ IV.— E lim ina tion o f redundan t F inger P rin t S lips... 168 „ V.— M iscellaneous in structions regard ing Finger

P rin ts ... ... ... ... ... 169C h a p t e r X X . — I m p o r t a n t C r i m e s . . . . . . 172

C h a p t e r X!X1,— M i s c e l l a n e o u s C r i m e r e c o r d s . . . 174

C h a p t e r X X I [ . — A b s c o n d e r s a n d M i s s i n g C r i m i n a l s .

Section 1,— Hue and C ry Index—R egister N o. 5(Form Crim e 29j .......................................... 176

,, I I — Index o f im traced H istory Sheet C rim inals and C ond itionally Released Convicts—R e g is te r N o .6 (F o rm C rim e 79) .............. 178

If I—T he G azetting o f A bsconders ................ 179C h a p t e r X X I I I . — F o r g e d N o t s s a n d C o u n t e r f e i t C o i n s ! 8 J

C h a p t e r X X I V . — P r o c e d u r e i n k b s p e c t o f F i r e a r m s .

Section I.— Rules fo r R eporting the Loss and Sm ugglingo f F i r e a r m s ...................................................................... .....183

II.— D istric t R ecord o f A rm s and A m m unition ... 585„ IN .—M iscellaneous Instructions ................................187

C h a p t e r X X V . — T u t D s s t r i c t P o l i c e a n d t h f . C r i m i n a l I n v e s t i g a t i o n D e p a r t m e n t .

Section 3.— C orrespondence with the Crim inal Cnvestiga­llon D e tr im e n t ........................................ 187

,, II.—Cases to b e ta k en up by ihe C rim inalInvestigation D epartm ent ... _................ 189

M 111.— R eports on im portant e*ents to besubTmuedto the C rim inal Investigation D e p a rtm e n t... 190

M IV.— Instructions fo r ihe em ploym ent o f the C rim inaU nvestigalion D epartm ent in the D istricts .................................................................... 191

C hapter XXVI.—D lties o r D istrict police ts connectionw ith R a ilw a y Pot.1 ch.

See lion I.—C om m unication o f in form ation by ihe District*Policc to the Railway Police ... ... J92

II.— Railw ay Accident* .......................................... 193C hapter XXVH.— Policis C rimr G azetti;................ 194

Chapter X X V iff.—Escorts.Section I.— General Instructions for Escorts ................ ....197

II.—Treasure F.scorts ............................ . . . . 200, , IJ I.—Escorts over Arm s and A m m unition .. J04

,, IV .— Escorts over P r iso n e rs ......................................... 205C hapter X X IX .— M aintenance of O rder anu P u ru c

Sa f e t y ...................................................... 2WCrtAPtBK XXX.— ACTIOK ftV THE PCUCE K SEASONS <JV

S carcity .......................................... 210O iaptrr X X X I — C ontrol and S upervision* of the

P olice Fo r c e .......................................... 211

C h a p te r X X X If.—T o u r ih o kko K sp fc tto N s.Section I.—T ouring ....................................................... 212

M.—Checking Police W ork o n the Spot ... 214III.— M iscellaneous Subjects o f Enquiry ... 215

„ 1V.— Generol Instructions regarding Inspections ... 217V.— M ethod o f holding Inspections ................ ... 218

• • VI,—Tim e occupied in Inspections ................... 223V II.—Subjects o f Inspection ............................. ... 223

.. V III .-O ffice rs entitled to inspect Police Sluttons ... 223IX .—inspection Motes ..........................................224

X .— Inspections by Dejjutv Inspeetors-G eneralo r Police ... ' .......................................... 225

„ X I.— Action in regard to Inspeciion N otes ... 226X II.— Inspections by M ilitary Police Officers ... 22K

C hapter X X X JIt.—D iaries and R eports.Section I.— Diaries o f Subdivisional Police Officers and

inspecto rs o f Police ... ................ 229,. (I.— M onthly R eports o f D istrict Superintendents

o f Police .......................................................2291. I l l .—GeneraE Instructions as to the subm ission of

D iaries and R eports ............................. 229IV.— M onthly.....R eports o f D eputy Inspectors-

C e re ra l o f Police .......................................... 230

PAHT IH—OKFICB WORK.

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V II — Is s u e of D o c u m e n is b e lo n g in g t o L ib r a r y a n d c fV f f i — D c « J » tc li o f D o c u m e n t* o tli e r t h a * T e l e g r a o is . . .

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X I .— D is p o s a l o f P e r io d ic a l R e lu m a X I I .— C e r t e a p o n d e r c e

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W . — T h e M e th o d frf D l ib o r i tn g P a y . . . . . . "* 2»6I V — T h e H e a c U ju a r te r iC a s h C h e a t . . . ZHi

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T H E BURM A POLICE M ANUAL.

VOLUM E I.

PART I.-A D M IN IS T R A T IO N .

CH A PTER I.

T h e O rg a n iza tio n o f efce P o lice fo rc a .

Se c t io n I .— 'H i e Bu r m a Po l ic e Fo r c e .

1. The Policc Force consists o f—

<a) Civil Police.(b) M ilitary Police.

The form er are generally natives o f Burma, the latter Indians. Burma us and other indigenous races.

Sf c t io n I I .— T h e Bu r m a M il it a r y Po l ic e .

2. The recruiting fo r the Burma M ilitary Police is conducted under such orders a s the Inspector-General may fram e with the sanction o r G overnm ent. AH M ilitary Police Officers a re appointed under A ct V o f 1861, and enrolled under Act X II o f 1928, and are given certificates o f appointm ent. The Burma M ilitary Police are formed in to Battalions. Tw o o r m ore British Officers a re attached to each Battalion as Commandant.

3. The Com m andant is responsible fo r the 'in terio r economy o f the Battalion (pay. prom otions, grant o f furlough, supply o f clothing, and clothing accounts, supply and renewal o f accoutrem ents, care o f arm s, etc.), and for the discipline and training o f the men at headquarters The senior!ly-rolI for prom otion, the furlough register* the clothing, stores, and accounts (both G overnm ent and Private Funds), will be kept a t headquarters by the C om m andant; and he will note any requirem ents or

1

irregularities in these m atters during his inspections onto u r and m ak e them . good. In all ^ s t n ^ s where there

B u rm a M i l i t a r y P o l ic e P o s ts e x c e p t- th e M a n d a la y D i s t r i c t , D i s t r i c t S u p e r i n t e n d e n t * o f P o U c e a r ef o r th e a d m in is ( ra t io n , in te n o r e c o n o m y , d ts c ip in c , dr:itt, and duty o f t h c , d s » « ^ ^ J , t a C l l i e C ^ M A m t ^ g . a s a M ilita ry Officer, b n n g i& .tfe notice o f the _Djstri Superin tendent o f Police any irrcgu lan ttes h e ^ n ^ e d a rin g his inspections such a s s u f f i c ie n t m g h t s n t ed , o v e r w o rk , s la c k n e ss , p o in ts o f a n i l , e tc . , a n « a** D is tr ic t S u p e r in te n d e n t o f W * * ? tD ™ n d Jh e jrdistric ts where there a te no M ilitary P o l i c e J * duties a te carried out by a F rog lier F o w deW ^m en t, the D istric t Superintendent o f Police will be given the powers o f an Assistant Com m andant o f the Frontier Force, and will becom e responsible fo r the adm inistration, etc.. o f the detachm ent under him tiff exactly the same way as he is responsible in th« case o f a M ilitary Police detachm ent as mentioned above. This does not^apply todistricts which are th eh ead q u arte rs# fa Frontier .Battalion,o r a t which an A ssistant Coriimandant1 o f a F rontier B attalion is stationed. t .

*4 B attalion Com rtfandants an d A ssistant Cominan* dants o f M ilitary Police Battalions, w hen inspecting districts in which m en o f their battHonsi&re stationed, are perm itted to give orders direct to the Officer Com ­m anding the M ilitary Police detachm ent, bo th a s regards the holding o f inspection parades, and ordinary routine. T hey will; however,* inform D istrict .Superintendents o f Police o f any such orders which they m ay issue.

5. TKe' fcom raahd in t o f each * B aita lion i s ,invested w ith the powers, o t r a M ag is tra te o f th e first class fo r the pu rpose o f trying o ffen ccs .p u n ^h ab le u n d e r A c t V o f 1861 an d A ct X I I o f 192S, com m itted b y m en under h is com m and, a n d w ith th o se o f a M ag is tra te o f the second Qlass for. try ing m embers o f his*Battalion accused o f offences under sections 37$ and 3 8 0 .o f the Penal C ode, in cases in which toe com plainants a re a lso m em bers o f th e Battalion.

Such offences cojnm rtted e!»w hete tliah a t the head­quarters o f a (Batta1ion a*e, in respect o r Ind ian Officers,

exclusively triab le by a D istrict M agistrate. A ssistant Com - i m issioner, A ssistant Superintendent in the Sfiaa Slates , exercising the powers o f a Justice o f the Peace, a C anton­

m ent M agistrate, o r a C om m andant o r A ssistant Com* m andant o f M ilitary Policc invested w ith the powers o f a m agistrate.

Lower ranks a re triab le by any m agistrate' com petent to enquire in to , o r try th e case.

• ♦ • ** •

6. W hen & vacancy occurs in tiw M ilitary Police and the C om m andant proposes to fill it by prom oting a M ilitary Police Officer serving in a district, the C om m andant will request the D istric t Superintendent o f Police to report on the conduct o f the M ilitary Police Officer in question, and on his fitness fo r prom otion, an d will be guided by the S uperin tenden ts report in m aking o r recom mending the promotion* J;-

7 . T he M ilitary Police efceupy such stations and ou tposts as m ay be necessary fo r the m aintenance o f o rd e r, and furnish all guards and escorts required by the Civil au thorities th roughout tbe d istric t which are riot supplied by the Civil ro lice . T h e allocation o f the M ilita ry Police is determ ined from tim e to time1 by G overnm ent, arid n o change o f a perm anen t character in the* d istribution o f the force can be m ade w ithout G overnm ent's sanction. •i

8 . T he B urm a M ilitary Poiice being a special organization, the rules fo r the D istrict Police, hereinafter laid dow n, d o n o t app ly to them except w here they a re specially m entioned. T he rules fo r the B urm a M ilitary Police will b e found in the B srm a M ilitary ̂ Police M anual.

✓

Se c t io n 1 I I . - - T h d C iv il P o l ic e .• , • *'

9 . T he £iv31 Police consist, o f five parts—

(a) T he D istric t Police, v (b ) T he ̂ Village Police.

(c) T he’R ailw iy Police,(d) T he C rim inal Investigation D epartm ent.(e) The Training Schools.

( < )

10. T he D istrict Superintendent, subjcct to the general control o f the D istric t M agistrate, is the head o f the Civil Police o f a D s ne t. The special du ties o f the Civil Police a re the investigation and detection o f crime, th e collection o f intelligence, and the preservation o f law and order,

11. T he Village Police are under the control o f the* D eputy Com m issioner a n d - consist o f persons appointed

under section 5(3), Burm a Village Act, 1907’ Their duties areprescribed in R ule 3 o f th e rules under section 29 o f the Burm a Village Act.

T he Village Police in the Bham o, M yitkyina and Chin Hills D istricts, (including the Triangle levies and arm ed peons) a re a ppointed as Pol ice officers under sectio n s2, 7 and 8 o f the Police A ct (A ct V o f 1861).

S e c t io n IV .— T h e R a il w a y P o l ic e .

12. T he Railway Police are under the supervision and control o f the.Superintendent in charge, sub ject to tbe con tro l o f the D eputy Inspector-G eneral o f Police fo r Railw ays an d C rim inal Investigation. U is the ir duty to keep o rder on the railway premises, to furnish sentries over appoin ted places, to take up an d investigate, in concert a n d com m unication with the D istric t Police, all cognizable crim e com m itted on tbe railw ay premises and o n running trains, either by railway servants o r by the public, and to watch the m ovem ents o f suspicious characters travelling by rail and to repo rt the ir presence im m ediately to the nearest police-station concerned. T heir duties a re set o u t in Volume H I o f this M anual.

Se c t io n V — T h e C r im in a l In v e s t ig a t io n D e pa r t m e n t .

13. T he C rim inal Investigation D epartm ent is responsible fo r the investigation o f such offences a s may be m ade over to them , fo r the collection o f intelligence, the m aintenance o f the Finger P rin t B ureau, and other various duties details o f which a re contained in tbe C rim inal Investigation D epartm ent M anuals, P arts I and II.

S e c t io n VI.—T h e T r a in in g Sc h o o l s .

14. The B urm a Police Training School a t M andalay provides fo r tb e train ing o f recruits o f tbe rank o f Sub- Inspector o f Police upw ards, and is directly un d er the control o f the Inspector-G eneral o f Police.

The Detective Training School a t Insein provides advanced train ing in m odern detective m ethods fo r selected officers, and is under the control o f the D eputy Inspector- G eneral o f Police fo r Railw ays and C rim inal Investiga­tion , Burma.

Se c t io n V II.—T h e C o m p o s it io n o f t h e D is t r ic t P o l ic e .

15. Subject to the orders below and to such further exceptions a s the Inspector-G eneral m ay perm it, the D istric t Police consist o f natives o f Burm a, w ho are appointed under A ct V o f 1861.

N atives o f India, u p to a m axim um district strength which is fixed by the Inspector-G eneral o f Police, may b e enlisted, b u t the special sanction o f the Inspector- G eneral o f Police is necessary w hen i t is desired to increase the num ber o f Ind ian C onstables in any district.

16. In districts where conditions perm it the employ­m ent o f ponies, certain Police Officers are m ounted so as to increase the ir m obility. Each m ounted C onstable is required to provide him self w ith a pony, saddfc and bridle. H e draw s R s 10 per m onth from G overnm ent fo r the feed o f his pony and the upkeep o f his saddlery and gear.

T he Inspector-G eneral o f police may sanction the g ran t o f a conveyance {bicycle) allowance to a G overn­m ent servant under his adm inistrative con tro l provided tha t—

( i ) he is satisfied th a t a bicycle is a m ore suitable Fifltflct Department Notffi. ol\ conveyance than a

cation No. 43, daied the 26th pony and is essential for the April. 1938. proper perform ance o f theduties o f the Governm ent servant concerned, and

( i i ) the cost o f the bicycle allow ance can b e m et from savings o f corresponding o r h igher am ount, resulting from a reduction, m ade a t the time, in the num ber o f pony allow ances sanctioned fo r th a t d istrict o r any o th e r d istric t o r districts.

A bicycle allowance m ay be sanctioned only i f the conditions in Burm a T rav e lin g A llowance R ule 8 are satisfied and 'th e allow ance shall be- subject s the conditions in Travelling A llowance R ule 9 ( 2 ) (b).

T he am oun t o f bicycle allowance shall b e R s. 6. per m ensem when an officer provides his own bicycle and Rs. 3 per m ensem when an officer is provided with bicycle by G overnm ent bu t has to m ain tain i t and pay fo r all o rd inary repairs.

.s J

S e c t io n "V Ill.— E x e c u t iv e O ffic e r s o f w e t J r e r w c TP o l ic e .

17 F o r polic? adm inistrative purpose every d istric t has been divided in to subdivisions an d circles, o r , m som e cases, in to Circles only.

A n Inspector will o rd inarily be in charge o f each circle and an A ssistant o r Deputy Superintendent ui charge o f each subdivision. *

In add ition a n A ssistan t o r D eputy Superintendent o f Police is stationed a t Ih e headquarters o f all d istric ts w ith th e exception o f the K yaukpyu. S endow ay,*£aukse, B ham o, M yitkyina, U pper Chmdwio* and Salween D istric ts , w here the du ties o f H eadquarters A ssistant a re perform ed by an Inspector, and o f the N orthern Shan S tates, A rakan H ilt T racts, and the C hin H ills D istric ts , where there a re no H eadquarters A ssistants.

T here a re C o u rt Prosecuting Inspectors a t the headquarters o f all d istric ts with tbe exception o f the N orthern Shan S tates. Southern Shan S tates, u p p e r C hindw in, M yitky ina, Bhamo, Salween, K yaukpyu, and Sandoway D istric ts, in which a Sub-Inspector o f Police is s ta tioned as C o u rt Prosecuting Officer,

T h e headquarters o f the C ourt P rosecuting Inspector o f the Pegu D istric t a re a t ' N yaunglebin. an d o f the C o u rt Prosecuting Inspector Y am ethin D istric t a t Pyinm ana.

N o C o u rt P rosecuting staff is em ployed in the A rakan H ill T rac ts an d the Chin Hills.

T h e Inspector-G eneral o f Police is em powered to tran sfer th e headquarte is o f C ircle Inspectors and C o u rt P rosecuting Inspectors o f Police sub ject to the conditions tb a t a reference has been m ade to the D eputy Com m issioner o f th e D istrict, th a t th e previous consen t o f the C om m issioner of D ivision has been ob tained an d th a t no extra 'expenditure w ill b e caused by the change.

S e c t io n IX .— D is t r ib u t io n o p t h e B u r m a PoLtCB.

18. T he principal police chargcs a re—

( i ) the R ange, un d er the control a n d supervision o f a D epu ty Inspector-G eneral ;

( i i ) th e D istric t, un d er the control o f a D istric t Superintendent o f Pplice aided by one o r m ore A ssistant o r D eputy Superintendents 01 Police ; .

( i i i) th e Subdivision, under the charge o f e ither an A ssistant o r D eputy Superintendent o f Police;

( iv ) th e C ircle, consisting o f one o r m ore police* stations and un d er the charge o f an Inspector;

(v ) the po lice-station , un d er the charge o f a Sub* Inspector.

T he Southern, W estern and N o rth e rn R anges com prise the following districts

Southern Range. W estern Range. N orthern R ange.

1. Hanthawaddy. 1. Bassein. 1. T teyetrayo . 11. £ b tm o .2 . Jasein . 2 . H eazsda . 2 . M inbu. 12. M yiik^in*.3. Pegu. 3. M yauDgmyi.3. Magwe. 13. M andalay.4 . Tbarrawaddy, 4. M aubin. 4 . Pakokku. 14. Kyaukse.5. P ro m t. S. Pyapon. 5. C lin H ills. 15. Meiidfl#.

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i i°r;r-, . Th«.on- *• «-

». A .hen .- 9. * « * > « , . »• U jg jrC hh-- .10 . Katha.10. Tavoy.

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R, j r r a s - - - , r h” - * =R anee a t MeiVtila. ,

19. (*) T he police circle norm ally corresponds inarea w ith one o r m ore townships.

(b) T h e police circle is divided in to pol.ce-stauoniurisdictions. ^

tw een t h a t s ta t io n and its outposts.(d ) Every sta tion and outpost ju risd iction is divided

in to a su itab le num ber o f village-tracts.

20 . Police-stations and ° “ t p o ^ a r e a n n e d o r u n a m r i«c£ordin2 to local requirem ents. *n such a s ? re civil oolfce guard o f one head constable an d seven cons- a M e s i f o r i w arily p rov ided unless a guard • R O T ted b v the M ilitary Police. A t unarm ed posts a t which there « w u m S w u t o , o r in which p risoners a n i o m w * confined a civil police guard o f th e sam e streng th arm S f f l i * wiU be m aintained. A t unarm ed p o s ts a t which there a re n o treasure vau lts , o r m which n o Pn « on®” are confined, n o guard o r sentry is o rd inan ly kep t, bu t one constable will always be present.

21. N o police-station m aybe perm anently w ithdraw n, rem oved, o r established w ithout the P « y io o s sanction o f G overnm ent. N o prem anent po lice ou tpost m ay be established w ithout th e sanction o f G overnm ent, b u t anS t p i s t m ay b e w ithdraw n o r rem oved wlthf th®. o f A T ln w K to r-G en era l o f Police, a report o f such rem oval i S i i d i b rie f reasons fo r the change beingsubm itted to G overnm ent.

( * )

22. T h e Inspector-G eneral o f Police has pow er to sanction—

(ft) changes in the ju risd iction o f postsfi-* ., transfer o f villages from the jurisd iction o f one Post to another), a copy o f the printed revised juris­d iction statem ent when sanctioned, being fo r­w arded to G overnm ent fo r inform ation ;

(b ) changes in the sanctioned strength o f stations an d o u tp o sts ;

(c) changes jn the status o f p o s t s , c o n v e r s i o n o f a s ta tion in to a s o u tpost an d v ice v e n a , G overnm ent being m oved, w hen th e s ta tu s o f a n ou tpost is changed, to issue the necessary notification un d er section 4 (s) o f th e Crim inal P rocedure C ode;

(d) schemes o f re-organisation o f perm anent d istrict Police forces, except the N orthern and Southern Shan S tates, A rakan H ill T racts and th e Chin Hills and Salween D istric ts, involving addi­tio n a l expenditure o f any am ount in respect o f any one d istric t, provided—

( i ) th a t i t can be m et from savings o f a correspon­ding o r h igher am ount in the aggregate o f any o ther d js tn c t o r d istric ts the re-organisation o f which is considered a t the sam e time,

(ii) th a t the form ulae o n which police station strengths, e tc ,, a re based shall de observed,

(iii) th a t n o such re-organisation involves the c re­ation o r abolition o f any appoin tm ent o f o r above the rank o f D eputy Superintendent o f Police, and

(iv) th a t c o p e s o f sanctions together w ith propo­sition statem ents and d istribu tion statem ents o f the forces affected a re forw arded to Govern* roent in the A dm inistrative an d F inance D ep artm en ts ;

( • ) the a ltera tion o f the distribution o f firearm s* th roughout the districts in accordance w ith the

principles laid down in paragraph 249 a fte r consultation w ith local officers concerned, provided no increase o f th e to ta l num ber o f

. fvteatms «v th e districts, \% invcAved* a copy <rt the revised distribution statem ent w hen sanc­tioned, being forw arded to Government.

Proposals fo r such changes w ill be subm itted by the D istrict Superintendent through the D eputy Com ­m issioner, Com m issioner, and D eputy Inspector-G eneral o f the R ange, to the Inspector-G eneral o f Police ;

( f j the transfer o f m otor boats fro.m one d istric t to another,

{ f ) the g ran t o f additional an d special pays to Police officers w ho m ay, fo r adm inistrative reasons, be appointed tem porarily to bold dual charge o f two independent posts sim­ultaneously for n o t more than th ree months* subject ’to the scale laid down in Local G overnm ent’s Police D epartm ent le tte r N o. 549C36 (1809), dated the 12th January 1937.

23 . T he previous sanction o f G overnm ent is required to any perm anent change in the strength o f the police o f a d istrict. W hen an increase o f the strength is requirW the following procedure will be observed. T he D istric t Superintendent will subm it th rough the D eputy Com m issioner, Commissioner, and Deputy Inspector-G eneral o f the Range, th e following sta te ­m ents :—

( a ) A du ty statem ent in form show ing thenum ber o f officer and men required a t d is tric t, staff and headquarters lines* , 4

(b) A duty statem ent in Form show ing thenum ber o f officer and men required a t police posts.

(c) A statem em ent in F orm ^ ^ 3̂ showing by rank*th e strength p roposed a t th e various poltec posl9> a n d the num ber o f officers and m en fe q u ired fo r the several duties perform ed at headquarters.

(d) A statem ent in Form showing theproposed allocation o f the police throughout the d istric t, the jurisd iction (b y headm an 's charges) o f stations a n d ou tposts, and w hether i t i s proposed to a rm them o r no t.

S e c t io n X .—T h e C a d r e o t t h e D is t r ic t P o l ic e .

24. T h e officers an d m en borne o n th e streng th o f a D istric t Executive F orce a re Sub-Inspectors, S tation W riters, Head Constables,* an d they a n d istribu ted as detailed below :— 1"

( I ) Officers and m en required fo r actual duty(exclu- ding the D istric t T raining Depot).

( 2 ) Reserve o f Sub-Inspectors.-( 3 ) Reserve o f C onstables (including the D istrict

T rain ing D epot.)

T he m ethod o f calculating th e num ber o f officers and men required is as follows :—

( 1) M ake a general to ta l o f S u ^ ln sp ec to rs , S tation W riters, Head Constables, and Constables, required a theadquarters and a t ou tsta tions in F orm

This will com prise “ T he to ta l num ber o f men required fo r actual du ty (excluding th e D istric t T raining D ep o t).”

(2 ) 14 per cen t o f the to ta l num ber o f Sub-Inspectors on actual duty will give “ The reserve o f Sub-Inspectors” which is admissible fo r the district*.

4

(3 ) 15 per cent o f the total num ber o f S tation W riters, Head Constables, and Constables, o n actual du ly will give ‘T h e reserve o f Constables in the district'*

T he reserve o f S tation W riters, H ead C onstables and C onstables ie expressed in term s o f C onstables. Tbis reserve is divided a s follows :—

6 per cent ............... Recruit*. . .4 per cent ............... Reserve for recurrent tw ining.5 per cent ................leav e .

The T rain ing D epo t consists o f recruits and men under recurrent training. A n example is given below:—

E xam ple.

(1 ) T o tal num ber o f officers and m en required for actual duty (excluding th e D istrict T ra in ing D epot)—

Sub-Inspectors o f Police ... , ...Station W riters ...................Head Constables *.* •••Constables

( 2 ) Resesrve o f Sub-Inspectors—

At 14 per cent o f 40—5*60 or

( 3 ) Reserve o f Constables—

At 15 per cent (10 + 504 400) 69*00—

V ia . , 6 per cent r e c r u i ts .................4 per cent recurrent training5 per cent leave

Total strength o f District Executive Force ...

N o n .~ F ta c tio a s under a half are o u in e d and those o f a half and over count as one.

£ 5 . In addition to the statem ents on Form sa p ro p c s tf00 statem ent on Treasury

Form N o. 18 shewing the to ta l increase o r decrease.in cost consequent on the proposed revision o f the force, will be attached.

401050

400>500

28IS23

69

A proposition statem ent w ill be subm itted only w ith—

(i) cases o f general revision o f establishm ent;

(ii)proposals which canno t b e se t o u t clearly w ithout it; o r

(iii) schem es which requ ire th e san c tio n o f the Secretary o f S tate.

In cases in 'which m ino r p roposals fo r revision o f estab lishm ent can be se t o u t clearly w ithou t th e subm is­s io n o f a p roposition statem ent en T reasury F o r d N o. 18, the proposals will be accom panied by a sta tem ent o n T reasury F o rm N o . 18a.

------ o ------

C H A P T E R IL

R anks, A p p o in tm e n ts , a n d E n lis tm en ts .

Se c t io n I .— R a n k s q f t h e P r o v in c ia l P o l ic e .

26. (a) T he su p erio r officers o f th e po lice a re—(i) T be Inspector-G eneral . o f Police.(ii) D eputy Inspectors-G eneral.

•< iii) D istric t Superintendents o f Police." ( f t ) A ssistan t Superintendents o f Police.- (v ) D eputy Superin teodeais o f Police.

Not*.—A n i m a l SupersBtendeoU aod D eputy S u p c riD ln u iaB have tb e same d ep arm w o n l t u t u .

(b) T h e o th e r executive officers a re—(i) Inspectors o f Police.(ii) Sergeants.(iii) Sub* In spec tors.(iv) S ta tion W riters.(v) H ead C onstables.(vi) Lance H ead C onstab les.(v ii) C onstables.

S e c t io n II.— In spe c t o r - G en era l o f P o tice .• ♦ *

4 . ' * 4 > i

27. The Inspector-C encrtl o f Police is appointed by C overrun ent. 1 n p rac tice the appotn ttne n t i s generally made from the rank o f D eputy Inspector-General o f Police.

4 • ~

T he Inspector-General ofPolice is in co m p an d o f the police o f th e whole Province (both Civil arid M ilitary), with fjie. exception o f the Rangoon C ity Police »;hich is a separate charge* the Commissioner o f PoJice, Rangoon, being directly under Government.

The responsibility for the com m and' o f the police force? its recruitm ent, dtstfplinfc. in ternal economy, and •dfft i n is I rat ion .vests i n the ’ frispector-Gehera I o f PoHce: He is responsible for its S iretfiori a rd ^ o n tro lvforits£fficfeny in the investigation and prevention o f crim e, :atid ih e preservation o f law and order, and fo r advising G overn­m ent in all m atters connected with it. He is empowered to issue on his own responsibility such orders fo r the proper execution o f the above duties as m ay be necessary, subject to the conditions that any order involving a question o f principle, o r an increase o f cost (except when powers in th is respect have been delegated to him) shall receive th e -p rio r approval o f G o w n m ean

Sec t io n I D e p u t y In spec t o r s-G en er a l o f PoLfcc.

28. D eputy I nsptctors-G eiieTaiaf Police a te appointed by G overnm ent :oh the advictf'of the Jnspector-ueneral o f Police on prom otion from the rank o f D istrict Superintendent o f Police.* i *1'

Prom otion is bv selection, and mere seniority confers no right to appointm ent.

D eputy In spec tors-G en era I o f Police are. subject to the general control o f the Inspector-General o f Police, in ' com plete adm inistrative con tro l o f their ranges..and are responsib! e fo r al I meas ures fo r the pre vfen tiohand de teiftio n o f crim e, and fo r the co-ordination o f th e efforts o f their various districts. i•>r , ' ' * i

F or the purposes o f adm iitistra tivc 'conuoi, they are provided with office staffs, and n^ll o rders . (except o f a purely routine nature) fo r udm inUti^tioa o f jh e ir charges

will issue from, o r pass through tiiem. By constan t touring in the districts-of the ir charges they w ill keep in close tppch with the D istrict Police .Officers, an d m aintain a close co-operation between them.

T he Flying Squads, with which they are provided, ‘''w ill be emjrioy&d in the detection and suppression o f inter-

d istrict cnrne, and wilt work in cordial co-operation with the local police, the w ork o f th e whole being guided and directed by the D eputy Inspec to rs-G enm l.

Should their flying squads be insufficient to cope w ith outbreaks o f crim e in the ir ranges, o r should the outbreak o f crim e extead to more than one range, they

. w ill apply to the Inspector-G eneral o f Police, for the loan o f a special staff from the C rim inal investigation D epartm ent.

They w ill/ in addition, hold a thorough inspection o f a lb branches o f police w ork in each o f ihe districts o f their ranges once a year.

1 They .win keep in constan t touch witfi th e Com mis­sion e r s a ad D istrict M agistrates in their, ranges, and be ready a t any tim e to give the benefit bfVljwir advice and experience in police m atters.

M ore detailed particulars o f the duties o f Range Deputy Jnspectors-General a re given in paragraph 606.

\ • i . . .29. T he Deputy Inspector-General o f Police for

Railways and Crim inal Investigation has n o disciplinary over the Police in the R anges; bu t he wH\ report to the

* D eputy ’Inspector-General o f Police concerned all bases o f ncglect o f duty which m ay come to his notice; j i

30. I f the D eputy Inspector-General o f P o lite for Railways and Crim inal fnvestigatiah finds Unnecessary*to Issue ah o rder to an officer serving in a tin g e , he will inform the D eputy Inspecto r-G ^teftl o f Notice o f the Range, who w ill e ither ask the Inspector-General o f Police to tak e the o rd e r in revision* o r .will see^that the order is carried out. This docs not apply to requests , m ade by demi-officiallettcr. *

T h e sam e ru le ap p lits m u ta tJ s mutan«H* lo cates w here a D eputy Inspector-G eneral o f Police o f a .Range issues a n o rd e r to an officerof the C rim inal InvestigationD ep artm en t

31. T he D eputy Inspector-G eneral o f Police fo r Railw ays and C rim inal Investigation, #may in tervene in eases o f serious o r im p o rtan t crim e, i f ordered to d o so by th e Inspector-G eneral o f Police, bu t the D eputy Inspector-G eneral o f Police o f th e R ange concerned will always b e inform ed. In such cases, co p * s o f a il reports, case d iaries, e tc ., o f C rim inal Investigation D epartm ent Officers will be sent th rough the D istric t Supenntendent o f Police, an d D eputy Inspector-G eneral o f Pohce o f the R ange concerned, to the D eputy Inspector-G eneral o f Police fo r Railw ays and C rim inal In v e s ti^ tio n .

32. T h e D eputy Inspector-G eneral o f Police fo r Railw ays and C rim inal Investigation has discretionary pow ers a s regards the w orking u p o f cases .ra d istric ts, m connection w ith which he m ay receive reliable in fo rm ation , b u t ail such enquiries >D d istric ts m ade ty h im w fflb eu n d e rta k en in consultation andoo-operationw ith the D epu ty Inspectoi^G eneral o f Police o f the R ange, and th e D is tric t Superintendent o f Police concerned.

4

S e c s io n IV .— D is n u c r S u p e r in t e n d e n t s o f P o l ic e .

w A 33. D istric t Superintendents a re ap p o in ted byG overnm ent on the advice o f th e Inspector-G eneral o f Police from -the ra n k e f A ssistant Superintendent o fPolice./ - v In add ition , in the sam e way a num ber o f vacancies

u ( a w a re filled By the prom otion o f selected D eputy 's u p e r in te n d e n ts , w ho, o n confirm ation will becom e

m em bers o f th e B urm a Police Service, C lass I.

T here is a n efficiency b a r in th e tim e-scale o f D istric t Superintendents a t th e end o f the 17th yea r o f service.

N o District* S uperin tendent w ill b e allow ed to cross the bar unless he is considered fit to ho ld charge o f a first class d istrict.

A ppointm ents to. tbe selection g rade a re m ade by selection and th e criteria fo r such a selection a re (i) exceptionally m eritorious service, and (ii) Hie ability to adm inister efficiently th e police charge o f the m ost difficult d istric ts in Burm a.

’ ̂The D istric t Superintendent is tbe executive head

o f the d istric t police force. H e is directly responsible fo r a ll m atters relating to its internal economy, training, and m anagem ent, and fo r the efficient m aintenance o f its discipline, an d tbe efficient perform ance o f a ll its duties.

H e sball k t*p in close and constant personal touch w ith the D istric t M agistrate, and keep him fully and p rom ptly inform ed bo th by personal conference and w ritten reports, o f all m atte rs o f im portance relating to crim e and public order.

34. T he D istric t M agistrate as the ch ief executive au thority in the d istric t (v ide section 1 o f th e Police A ct V o f 1861) is responsible fo r the peace and good o rd e r o f his charge. -

$

H e should no t, however, interfere in m atters o f departm ental m anagem ent and discipline, except when th e cooduct and qualifications o f a police-officer affect th e crim inal adm inistration o f b is d istric t, and even then his pow er o f intervention should o rd inarily be exercised, n o t by issuing direct orders, bu t by bringing the case to the no tice <?f the superior officers o f the Police.

T he principle determ ining the Com m issioner's posi­tion and powers is th a t it is nis duty a s the local head o f ihe adm inistration to exercise supervision and control oVer the action o f the D istric t M agistrate in r ttp e c t o f police m atters. , T h e Police (D epartm ent. lifce .p ther departm ents under G overnm ent, is under the,;ejyieral control o f tKc Com m issioner in his D iv is io n .' . r

35. In a ll matters* o f general p&ffce ihe ’ D istrict Superintendent is in the position o f an A ssistant to the D istrict M agistrate. 4 ? ' - O ■

C t t ]

36. T he D istric t Superintendent is responsible that Ihe orders o f judicial o r o th e r au thorities a re prom ptly and correctly obeyed.

S e c t io n V.—D i s t r i c t M a g is t r a t e s .

37 T h e D istric t M agistrate shares w ith the Inspector- G eneral o f Police and his D eputies the responsibility fo r th e general success o r failure o f the crim inal*ad™ 1nistra- tio n Of his d istrict, tfnd i t is the business o f the D istrict Superintendent o f Police to give him the fullest assistance, and to carry o u t all o rders which the D istric t M agistrate m ay give as regards police to b e pursued in dealing w ith crim e. But the responsibility fo r the p roper working o f the police in all m atte rs o f detailed adm inistration, discipline, and in ternal economy, rests prim arily on th e D istric t Superintendent o f Police.

* •38. I t is the duty o f Ihe D istrict Superintendent

to give the D istrict M agistrate the. earliest an d fullest inform ation o f all th a t occurs in connection w ith crim e and crim inals. H e will report prom ptly to the D istrict M agistrate, fo r . th e information- o f the Com m issioner, and to.-the D eputy Inspector-G eneral and th e laspector- G eneral o f Police* fo r the inform ation o f G overnm ent (by telegram w hen th e officers a r e n u t in the same sta tion ), all m atters com ing under the following heads:—

( ! ) Serious r io ts which indicate a d isturbed condition over a wide area, o r which are likely to be follow­ed by disturbances elsewhere, unless repressive

• m easures a re p rom ptly taken by the' authorities.

(2) Certlhions between Europeans .of* a ll .classes and natives, which have a political Im portance as'affec­ting local o r genefal Relations between tw o com - rfiunilies, b*it, no t cases o fa lleged assau lts regard­ing which”’there is no 'confirmation, o r assau lts o f a. purely in significant character.

* f *(3) O utrages which have a political aspectr . *

£

(4) Calam ities such as Hoods or earthquakes. which cause serious dam age to life o r property.

(5) All o ther events which have a political and adm ini­strative im portance.

He will bring to the notice o f the D istrict M agistrate localities where crim e is m ore rife than usual, and the names o f village headm en and landholders w ho have failed in the perform ance o f police d u tie s ; keep him inform ed o f all appointm ents o f officers above the rank o f Sub-Inspector, and obtain his previous consent to aoy transfer o f C ourt Prosecuting Inspectors and Sub-inspec­to rs ; com m unicate to him the results o f police investigations in all im portant pending cases, and consult him as to what m o te is necessary to be done. T he District Superintendent o f Police will inform the D istrict M agistrate verbally, o r in writing, as m ay be m ost convenient, a t the earliest opportunity o f all orders which the Deputy Inspector-General o f the Range issues to him on m atters affecting the detect* ion and prevention o f crime in his d istrict, When suchorders have no t been issued through the D istrict M agistrate owing to lack o f time.

.S ec t io n V J.— S u b d iv is io n A t M a g is t r a t e s .

39. The relations o f a Subdivisions! M agistrate with the police in his subdivision are laid down in 'L ocal Government Police D epartm ent “ L M C ircular N o 7 o f 1.933 (A ppendix A- VII).

i

S e c t io n V II .— D u ties o f A ssist a n t Su p e r in t e n d e n t s , D epu t y S u p e r in t e n d e n t s , a n d In spec t o r s o p P o l ic e .

40. A ssistant and Deputy Superintendents, and Inspectors, have ihe same duties in their 'respective spheres as. the District Superintendent o f Police, and are responsible to hire for the proper adm inistration o f their charges, and the efficient perform ance by their subordinatesi o f their duties in all respects. . : ‘

S e c t io n V W . — A s s is t a n t a n d D e pu t y S u p e r in t e n d e n t so p Po l ic e — G e n e r a l .

41 . A ssistant and D e p u ty Superintendents o f Police have the sam e departm ental status.

T he A ssistant Superintendents o f Police and Deputy Superintendents o f Police in independent charge o f the police o f the B ham o, M yitkyina, Kyauks’e and Sandoway D istricts, and the N orthern and Southern Shan States, exercise all the powers o f a D istrict Superintendent o f Police.

A ssistan t Superintendents o f Police and D eputy Superintendents o f Police a re otherwise em ployed as—

(a) H eadquarters Assistants to the D istrict Superintendents o f certain d is tr ic ts ;

(b ) Subdivisional Police Officers;

(e) Executive Officers fo r duties in the C rim inal Investigation D ctarurten t, Police Supply D epartm ent, and in charge o f Range Flying Squads.

S e c t io n IX .— A s s is t a n t S u p e r in t e n d e n t s o f P o l ic e .

42 . A ssistant Superintendents will be recruited by com petitive exam ination both in England and in Burma.

C andidates m ust be above 19 and under 21 years of v ^ age on the 1st day o f A ugust in the

Rule* for recruitment ycar in * h ich the exam ination^is in England. Refd. T hey m ust t>e unmarrie^T/ITo

person shall be eligible fo r admission to th e exam ination w ho does no t satisfy the Secretary o f State—

(a) T hat h is character is such as to . qualify him for em ploym ent in the B urm a Police (Class I).

(b) T hat he is a European British sub ject o f non- Asiatic dom icile whose father (if alive) is a British subject

o r (if dead) was a t the tim e o f his death either a British subject o r a person in the perm anent service o f the C row n o r a person w ho hod retired fr#m th a t service*

Provided th a t in the case o f a British subject the requirem ents o f clause (b) o f this rule m ay b e waived by th e Secretary o f S ta te i f he is satisfied th a t the ir observance w ould occasion exceptional hardship and the candid a te is so closely connected by ancestry o r upbringing w ith His M ajesty’s D om inions as to justify special treatm ent.

A candidate m u st be a Bfilish sub ject w ho a t thetim e o f h is b irth an d a t the tim e o f

^ . m ark ing h is app lication w as dom iciledRule* fo r recruitm ent i n B u r * a a n J P w h o s e f a l h e r ( ! f a i iv e )

i n B u r m a . j s a B r i t j s h 8 a b ; e c t > o r ( i f <je a < J ) w a s

a t the tim e o f h is heath either a B ritish subject, o r a person in the perm anent service o f th e Crown, o r a person w ho had retired from th a t service.

Provided th a t in the case o f a British subject the requirem ents o f th is rule m ay be waived by the Secretary o f S ta te i f he is satisfied, th a t tfaeir observance would occasion exceptional hardship , and the candidate is so closely connected by ancestry o r upbringing w ith His M ajesty’s D om inions as to justify special trea tm ent.

A cand idate m ust satisfy the Public Service Com m ission th a t his character is such as to qualify him fo r em ploym ent in the B urm a Police (Class 1).

A candidate m ust have a tta ined the age o f 2! an d r \ n o t h ave atta ined the age o f 24 on the 1st day o f A ugust ^ in the yea r in which he ts selected fo r adm ission to tbe com petitive exam ination.

The seniority am ong the probationers th u s recruited will be determ ined as follows, namely^ probationers recruited in Burm a a t the exam ination held in o r about Decem ber will be placed below those recruited in the U ni­ted K in g d o m 'a t the exam ination held in the preceding June, and those appoin ted fro m the sam e gtam m fltifta wiTl~bc arranged in the o rder o f passing.

43 A newly appoinied A ssistant Superintendent of Police will be on probation for two years. His confirma­tion will depend upon his passing.the; prescribed depart­m ental exam inations, and upon Ins showing him self to be in every w ay fit fo r the appointm ent. O n his arrival in B urm a he wil}_undergo n ine mp.nths' t r a ip ing a t the Burm a P o l i c e T rain ing School during which tim e he w i »

be instructed iii—Faw “ languages, police accounts and procedure, drill, and riding. Aflftr his trim tn

Wil l be posted 10 a d istrict under a s e i z e d D istrict Superintendent o f P o l i« fo r training in practicalw ork T he ord inary D epartm ental exam inations prescribedin the M anual o f Exam ination Rules will be taken in the usual course. The rules in th is paragraph d o n o t apply to A ssistant Superintendents o f Police appointed by prom otion from the B urm a Police (Class II) .

44. ( 1 ) T he period o f Post School T rain ing o f an A ssistant Superintendent o f Police will ordinarily last 12 m onths and this period will be sp lit u p as follows:

I. In th e office o f th e D istr ic t Superintendent o f P olice for th ree m onths.— He will be under the d irect o rders o f the H eadquarters A ssistant ; a ttend special weekly parades, and supervise the d n ll o t the men a t the depot and in the Reserve on a t least two o ther days o f the week ; hold weekly k it inspections at the d e p o t ; check night patro ls and visit all guards m the town a t least two nighis a w e e k ; and assist the H eadquarters A ssistant to carry o u t m usketry practice during the m usketry season.

In regard to actual office w ork, h e will b e attached to the A ccountan t fo r the first m onth and learn the w ork o f the A ccountant and his Registers as thoroughly a s possible. H e w ill him self w rite u p the D aily Cash B ook and C ontingent Registers during the last ten days o f the m onth . H e will also personally receive and d is­burse the pay o f th e m en a t the depot and headquar- ters lines, and see th a t the Acquittance Roils a re com ­pleted and correctly resubm itted to office.

F o r the second m onlh . he will be attached to the S tore C lerk, and wilt accom pany the H eadquartersA s s is ta n t w h e n e v e r Ih e J a i le r J u s o c c a s io n to v i s i t Ih eStore-room and M agazine. F o r the last ten days o f the m onth, h e wil him self w rite u p all Registers m ain­tained by the S tore C lerk, prepare indents, and generally carry ou t the duties o f the Store C lerk under his guidance and that o f the H eadquarters A ssistant.

F or the first h a lf o f th e th ird m onth, he wit! be attached to the Crim e C lerk, and Finger P rin t Officer, and learn their w ork and Registers as possible. H e wilt Personally w rite up Registers N o. I and 2 fo r one week under the guidance o f the Crim e Clerk.

F o r the second h a lf o f th e th ird m onth , he will be attached to the head C lerk aad learn the remaining office Registers. F or one week, he will personally write u p the G eneral O rder Book, and a ll Registers, C harac­te r and Servicc R o lls , e tc ., connected therew ith, under the guidance o f the H ead Clerk.

D u rin g his three m onths’' train ing in office, he will peruse every Register k e p t up therein, and a t the same tim e study the orders contained in the B urm a Police M anual and elsewhere regarding their upkeep.

II. A tta c h e d t o an im p o r ta n t Police**tation fo r tw o m o n th s .— F o r the first m onth, he will learn the procedure fo r the upkeep o f the Registers o f a police- sta tion and everything else connected w ith the in terio r working o f a police-station. F or th is pu rpose h e will carry ou t the w ork o f a S ta tion W riter, and will per­sonally, from time to tim e, m ake the necessary entries in Registers N os. 4 , 4 a , 5, 7 , 8 . 9 , 10, 11 , 12, 2 5 , 26 , 26a , 26b , 27 , 27a , 27b , 29 , 30 , 31, 32 , 36, 37a , an d 36b , and write up Bad C haracter Files and R olls, reports to office, etc. He will a ttend , and tak e com m and o f parades a t the police-station a t least twice a week, and personally hold the regular police-station k it inspections, and check G overnm ent P roperty and Exhibits. H e will

S;o ou t on night p a tro l a t (east three tim es a week, and ook u p registered crim inals a t the ir residences in the

locality. H e will personally receive an d disburse the pay o f the officer an d m en at the police-station , and com plete the A cquittance Roll before resubm itting it to office.

F o r the second m onth , he will continue to carry ou t the above duties as fa r a s possible, and , in addjtson, carry ou t th e investigation o f a t least th ree unim por­ta n t cases under the guidaace o f the Police-station Officer. H e w il a lso accom pany the Police-station Officer when the la tte r is engaged in the investigation o f cases o f m ore im portance, and study the m ethods o f investigation adopted by him* and the steps he takes to b ring the cases to light, and prepare them fo r presentation in C ourt. He w ill a lso accom pany the the Surveillance H ead C onstable fo r one week, and learn th e work upkeep o f Registers connected w ith Hie surveillance o f Crim inals.

TIT. A ttach ed to a Subdivisional P olice O fficer for tw o m onths.— D uring this period he will perform a ll th e du ties o f a Subditisional Police Officer under the instruction and supervision o f the Subdivisional Police Officer to w hom he is attached. H e w ill always accom pany the Subdivisional Police Officer on to u r when he goes o u t to supervise the investigation o f cases, check crim inals e tc . He w ill a lso p repare and subm it reports to office, hold enquiries, e tc ., under the Subdivi­sional Police Officer's instructions,

IV. A ttach ed to a Subdivisional p o lice Officerfo r tw o m o n th s .— D uring this period he will generally assist th e C o u rt Prosecuting Inspector in all h is duties* study cases sen t u p fo r *riaL an d subm it reports on cases tried , especially on those ending in acqu itta l o r discharge, po in ting ou t wherein the prosecution failed and bringing to notice eases which should be tak en up o n revision.

In addition to the above duties, he will personally conduct the prosecution o f i'vo o r ihree petty cases, and attend the Session* C ourt o r oilier F irs t C lass C ourts and render all assistance possible \o the Public P rosecutor.

V . A tta c h e d t o th e D is tr ic t S u p e r in te n d e n t of P o lice fo r fo u r m o n th s .— D uring the rem aining period o f his train ing he will be under the d irect con tro l o f the D istric t Superintendent o fP o lice , and w ill be deputed to carry ou t such duties as supervision o f the w ork o f surveillance staffs in crim inal areas, inspection o f one o r m ore police-stations, holding o f departm ental enquiries in to the conduct o f C onstables and H ead C onstab les, o f a special o r political nature , investigation o f particu lar cases, etc. F o r a portion o f tins period, hew ill be attached first to the D etective S taff and learn the w ork and duties o f this D epartm ent under the guidance o f the D etective Inspector o f Police, and then to the m otor-vehicles staff to learn the d u ties o f the police as regards traffic and registration o f m o to r vehicles.

(2) T hroughout the period o f his tra in ing , he will subm it W eekly D iaries, through the H eadquarters A ssistan t or Subdivisions! Police Officer concerned, showing exactly w hat he has done o n each day o f the week.

O ) T he D istrict Superintendent o f Police will keep a Progress R eport fo r each P robationary A ssistant Superintendent o fP o lice in the Form below, in which he will en ter his rem arks as the p robationer com pletes each sta le o f his course. The D istrict Superintendent o f Police will satisfy him self, by personally exam ining and questioning the officer, th a t his progress has been satisfactory in each stage before passing him in to the next stage o f the course, and will not depend on the reports o f his subordinate officers. These reports will be filed in the D istrict C onfidential File o f the officer concerned.

(4) T he D istric t Superintendent o f Police w ill no t recom m end any P robationary A ss is ta n t Superintendent o f Police for confirm ation un til he is satified th a t he has satisfac to rily passed through each stage o f his course o f training.

(5) R ange D eputy Inspectors-G eoeral o f Police will inspect Progress R eports whenever they visit D istric t H eadquarters, and will m ake n point, when possib le , o f interviewing P robationary A ssistant Superintendents o f Policc and questioning them o n their knowledge.

Form o f Progress R eport on Probationary A ssistan t Superintendent of Potlce.

Name—Rank—D i s t r i c t —

Date o f joining D istrict from Traifting School—Three m onths after he has been attached to the D istrict

Superintendent o f Police's office.

Report—D istr ic t Superintendent o f Police.

D ated—II. Two m onths after he has been attached to a police-station.

Report—D istr ic t Superintendent o f P o lice .

D ated—H I. Two m onths a fte r be has beea attached to a Subdivisions!

Police Officer.

R e p o rt—D istr ic t Superintendent o f p olice.

D ated—IV. One m onth after be has been attached to a C oart Prosecuting

Inspector o f Police.

Report—D istr ic t Superintendent o f P olice.

D ated—V. F o u r m onths a fte r he has been attached to the District

Superintendent o f Police.

R e p o rt—D istr ict Superintendent o f P olice.

D ated—

45. D uring the first year o f train ing an d probation an A ssistant Superintendent of Poiice will draw tbe m inim um pay o f th e appointm ent in the inferior scale o f the Burm a Polce Service, Class X.

W ithin tw o years.

46. A n A ssistant Superintendent o f Police is required to pass the following examinations:—

Burmese E lem entary ... W ithin one year. S tandard.

Burmese Lower S tandard *)H industani Elem entary

S tandard.Crim inal LawDrillR idingBurm ese H igher S tandard ...W ith in three years.

A n A ssistant Superintendent o f Police will n o t be entitled to draw h is first increment un til h e has passed in Burmese by the E lem entary S tandard; his second incre­m en t until he has passed in Burmese by the Lower Stand* ard> H industain by the Elem entary S tandard , Crim inal Law , Drill, and R iding; and his th ird increm ent un til he has passed io Burm ese by the Higher S tandard , if , th rough failure to pass any o f the above exam inations w ithin the period prescribed, an A ssistant Superintendent o f Police has, fo r a time, rendered him self ineligible to draw any o f the above-m entioned increm ents, he will, on passing the appropriate exam ination o r exam inations, be restored to the increm ental scale according to the length o f his service. These rules do no t affect the right o f G overnm ent to w ithhold the first o r any increm ent i f they consider th a t an officer has been idle o r negligent.

47. T here is an efficiency bar in the tim e-scale o f A ssistant Superintendents o f Police a t the end o f the n in th year o f service. N o officer will be perm itted to cross the b a r unless he is considered fit fo r a superior appointm ent.

48. The Rule fo r the Exam ination in Burmese o fN on-B utm an A ssistant Superintendents, D eputy Superin­te n d e n t and Inspectors will be found in Chapters IL III and IV o f the M anual o f Exam ination Rules.

T he Rules fo r the exam inations o f Police Officers in Crim inal Law ore contained in Appendix A -X Il o f thisM anual, and in H industain in Chapters I I I , IV and V II o f the M anual o f Exam ination Rules.

49. Sub-Inspectors o f Police w ho have n o t passed through the Burm a Police T rain ing School, m ay, with the previnus sanction o f the Inspector-G eneral o f Police, appear fo r the exam ination in Crim inal Law. European Sergeants o f Police m ay a lso appsar fo r the exam inations in c rim inal Law , Burmese, Elementary and Low er Stand­ards, and H industani C olloquial S tandard.

Se c t io n X — D e p u t y Su p e r in t e n d e n t s o f P o l ic e .

50. D eputy Superintendents a re appointed by the G overnor from the rank o f Inspector on the recom menda­tion o f the Inspector-G eneral o f Police a fte r consultation with the Public Service Commission b u t the consultation is limited to the question o f whether the qualifications o f the candidate nom inated by the Inspector-G eneral o f Police a re sufficient and w hether his reco rd proves him lo have the requisite character an d ab ility fo r prom otion. [Vide Regulation 4 of the Public Service Commission (Functions) Regulations.}

T he scale o f pay fo r D eputy Superintendents appointed on o r a fte r 1 s t o f Septem ber 1931 is Rs. 300—25—600. Tbere is an efficiency b a r in the time-scale o f D eputy Superintendents a t tbe stage o f Rs. 450.

N o D eputy Superintendent will be allowed to cross tbe b a r unless he is considered fit to ho ld charge o f a heavy subdivision o r to be H eadquarters A ssistant o f a first class d istrict.

F ive appointm ents a re m ade to a Selection G rade . P rom otion is by selection, and mere seniority confers no righ t to appointm ent.

N ote— F or officers officiating continuously o r confirmed u Deputy Superintendent* before (he 1st o f September >931 the scaleo f pay h Rs. 250— — 300— 50— 350— 25— 550— 20— 650—

io ib is scale a t the stage o f Rs. 500, And the criterion for crossing th is b a r i t the M a e u io th e case o f the new scale.

So

51. O n ihe 1st o f Decem ber o f cvery.year ihe C om m is­sioner o f Police, R angoon. D eputy Inspectors-G eneral o f Ranges, and the D eputy Inspector-G eneral o f Police fo r Railw ays and C rim inal Investigation will subm it to theInspector-G eneral o f Police in 5^lhe nam es o fInspectors considered fit fo r prom otion to the ra n k o f D eputy Superintendent o f Police. N am es o f the C o u rt Prosecuting Inspectors o f Police fo r prom otion m ay be subm itted in very exceptional cas&s. O n receipt o f these recom m endations, a Selection B oard, p resided over by the Inspector-G eneral o f Police, will be held in the office o f the Inspector-G eneral o fP o lice a t which the Com m issioner o f Police,R angoon, and D eputy Inspectors-G eneral will consider the recom m endations received an d will select the Inspectors considered m ost suitable fo r -prom otion. The nam es o f these will b e entered , year by year,in a W aiting List whicb will be m aintained in the office o f the Inspector- G eneral o f Police, and the order o f entry will be in accordance w ith the seniority o f the officers concerned as shown in the G rad a tio n L ist. The nam es o f Inspectors who have in any one year been selected fo r prom o­tio n will be placed o n th a t year’s list according to their seniority am ongst themselves.

T hp .list will be published in th e Police G radation L ist and in the B u rm a P o lice G a z e t te fo r the in fo rm a­tion o f a ll officers.

If. a t any tim e, a n Inspector w hose nam e is borne on the list, m isconducts him self, o r is subsequently considered unfit fo r promoMon to the rank o f D eputy Superintendent o f Police, the .Com m issioner o f Police in tb e case o f the R angoon T ow n Police, the D eputy Inspector-G eneral o f Police fo r Railways an d C rim inal Investigation , o r the D istrict Superintendent o fP o lice of the d istric t concerned wilt a t once repo rt the fac t to t i e Inspector-G eneral o f Police. (The D istric t Superintendent o f Police will subm it h is report th rough the D eputy Inspector-C eneratconcgrcd, l i will b e le f t to the discretion o f th e Inspector-G eneral o fP o lic e to decide w hether the officer's nam e should be removed from the list o r not.

Se c t io n X I .— In s pe c t o r s o f P o l ic e .

52. Inspectors a re appointed by the Com m issioner o f Police* o r a Deputy Inspector-G eneral o f Police, on prom otion from the rank o f Sub-Inspector o r Sergeant

■subject to the provisos contained in paragraphs 54, 55 and 56.

53. Seniority Lists o f C ourt Prosecuting and Executive Sub-Inspectors o f Police will be published half-yearly ini the Police G radation L ist, in addition to the d istric t lists . T he Com m issioner o f Police, R angoon , and D eputy Inspectors-Generaj will send in these lists to th e A ssistant Inspector-G eneral o f Police by the 10th o f M ay, and the 20tn o f Novem ber, each year, after checking the nam es o f th e Sub* Inspectors o f Police un d er the ir com m and, th e dates o f th e ir appointm ent a s Sub-Inspectors o f Police and their seniority.

i j54. O n the 1st o f Decem ber o f each year th e Commis­

sioner o f Police, R angoon, D eputy Inspectors-G eneral o f Police o f R anges, and the Deputy Inspector- G eneral o f Police fo r Railw ays and Crim inal Investigation, Burm a, will subm it to the Inspector-G eneral o f Police the nam es o f five, ten , and five Sub-Inspectors o f Police, respectively fo r prom otin to the rank o f Inspector o f Police, inF o r m - r d ' 1«, • T h e rem arks o f D eputy C om m issionerPolice 5 / v ■ • . wand the C om m issioner are no t necessary. N orm ally, recom m endations will b e m ade in th e o rder o f seniority as shown in the seniority lists, b u t, i f fo r any reason, a D eputy Inspector-G eneral o f Police con­siders a Sub-Inspector o f Police recom m ended to him fo rp ro m o tio n b y a D istric t Superintendent o f Police unfit fo r prom otion to tbe r tp k o f - Inspector o f Police, he will inform -the Sub-Inspector 6 f Police concerned o f t t e fa c t th a t h e has been passed/over, giving b rie f teasoos,a n o te to, t i is 'e ffe c t.b e in g m ade in F o f n ^ ^ . - - The C om m issioner of* Police, R angoon, and i the D istric t Superintendent o f Police w ill liekwise inform any Sub- Inspecior o f Police w ho has been passed over b y th em in th e ir recom m endations to* th e Icspector^General o f Police and D eputy Inspectors-G eneral o f Police'respectively;

%

5$. There is nothing to prevent a Sub-Inspector, who has been passed over in one year, being recom mended fo r prom otion in a subsequent year, provided hts w ork o r conduct, as the case m ay be. shows im provem ent.

56. On receipt o f these recoramen dations the Inspector- G eneral o f Police wfTI select Sub-Inspectors to be placed on the W aiting L ist fo r prom otion to Inspector. I f fo r any reason, he considers one o f the Sub-Inspectors o f Police recom m ended by the C om m issioner o f Police, R angoon, and D eputy inspectors-G eneral to be unfit fo r p rom otion , h e will inform th e Sub-Inspector of Police concerned o f the fact th a t he has been passed over, giving b rie f reasons. T he provisions o f paragraph 55 w ill a lso apply to an y Sub-Inspectors w ho fcave been passed over fo r prom otion by the Inspector-G eneral o f Police.

57. The nam es o f the Sub-lnspe& ors o f Police who a re selected fo r prom otion to the rank o f Inspector will be p laced o n the W aiting List in accordance w ith their seniority a s shown in the seniority lists w ith in t e r se seniority fo r each o f officers seleceted fo r prom otion from year to year. T he Inspector-G eneral o f Police, norm ally w illcausethe Com m issioner o f Police, o r D eputy Inspectors«G eneral o f Police, to m ake prom otions in the o rd e r o f seniority as shown in the W aiting L ist as vacancies .occur. T he lis t w ill be published in the Police

> G radation L ist, and the B u rm a P o lice G a z e t te for the in form ation o f a ll officers?

Sub-Inspectors o f Police on prom otion to* th e rank o f Inspector will o rd inarily be tried ou t in a first class d istric t o f Low er B nrm a before being confirmed in their appointm ents.

58. I f a t any tim e a Sub-Inspector, whose nam e is borne o n the lis t m entioned in parag raph 57, m iscon- ducts lumself, o r is subsequently considered unfit for prom otion to the rank o f Inspector, the D istric t Sttper^ id tendent o f P o lite o f the d istric t concerned Witf a t once inform the D eputy Inspector-G eneral!’o f Poiice,1b f the R ange. I t will be left to the discretion o f" 'the

D eputy Inspect© r*General o f th e R ange to decide whether h e shook* ask the Inspector-G eneral o f Police to remove the S ub-Inspector's nam e from the list o r not.

T h e sam e principle applies, m u ta t is m u tan d is , to the Com m issioner o f Police, and the D eputy Inspector- G eneral o f Police fo r Railw ays and C rim inal Investiga* lion , in respect o f Sub-Inspectors under their com m and.

59. In the ir recom m endations D eputy Inspectors* G eneral o f Police will s ta te what English E ducational Qualifications each officer recommended fo r prom otion holds.

60. T he scale o f p ay o f Inspectors, both Executive and C o u rt Prosecuting, is R s. 140— 5—200— 10—-250.

T he following are the efficiency bars an d the criteria fo r crossing them :—

C o u r t P ro secu tin g In sp ec to rs o f P o lice .

State o f pay. Criteria.Rs.

|? 5 ... Ability to conduct prosecution* inim portant police eases.

210 ... Ability co i n d u c t prosecutions incompHcaied cases, and general Illness for promotion lo Court Prosecuting Deputy Superintendent o f Police.

E x ecu tiv e In sp ec to rs o f Police.

I7S ... Satisfactory work and conduct, andcompetence to discharge efficiently the

I duties o f an averageyirvfc.l,r

210 ... Satisfactory v.ork and conduct, :indcompetence u> djs^hiifp: efficknilp the {Julies o f a heavy circle. *’

i ' .Nuic.?—F o r officers who ware in the u ftcu iivc scrvice before

th e 1st of*.September 1931 ttoc scalc o f pay is R M 7 5 10 295.T here a r t affiejcavy H sr^u l the Mages o f R*.?0$ and Rk. 355

and tbe criteria for ctovsin^ the b^t&are the Mine in the o f tb e w w ic a k .

< » )

For Inspectors o f P o lice , European or oth erw ise , In Drttf.

*

61. U nlew specially exempted by th e Inspector- G eneral o f Police a ll officer* o r the rank o f Inspector are required to qualify in drill w ithin two years of the ir first appointm ent as officiating Inspector. '

62 D rill exam inations w ill be held twice a year in F eb ruary and A ugust. T here will b e tw o exam ination centres, one in R angoon, and one in M andalay . Inspe­c to rs from U pper B urm a d istric ts w ill be exam ined in M andalay b y th e Principal, B anna Police T rain ing School, and those from Low er B a n n a d istric ts w ill be exam ined in R angoon by the A ssistant Inspector-G eneral o f Police.

6 1 T he qualification necessary to be ob ta in a certificate from the A ssistant Inspector-G eneral o f Police, o r the Principal, B urm a Police T raining School, is th a t the officer has a thorough knowledge o f the contents o f the B urm a Police DnU and M usketry M anual.

64. H o officer will be confirm ed in the rank o f Inspector until he has so qualified.

Se c t io n X II.— S u b -In s p e c t o r s o f P o l ic e .

65. Seventy per cen t o f the vacancies in th e rank o f Sub-Inspector a re fiilled by flomination and selection from suitable registered candidates, and th irty p e r eefit by prom otion from the rank o f S tation W r ite r and H ead C onstable. T he Seleclio i Board will consist o f

> the Inspector-G eneral o f Police as C hairm an, the D eputy* In spec to r-G enera l o f Police- and tw o non-offieWls.

Directly recruited Sub-Inspectors will be. appointed by the Principal. Burma Policc T rain ing School, on the advice o f the Selection Board .The m inim um educdtioitfl qualification required fo r cadet Sub-Inspectors is the Burma Htgh School Final E lim in a tio n . C andidatespossessing the Burm a High School F inal Exam ination Certificate, o r .a Certificate o f higher Exam ination will,

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cen t in each subject.

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SS',S” ShS£« »ds ,K S ? .“Q u alify a t th e f in a l e x a m m a tw n w in w j e wH1 ^ W aiting L ist fo r prom otion, ^etuonty m

given according to the m arks obtained and fo r this purpose the m arks a t all exam inations held during the the year will b e consolidated in to one iu t W aitingI.U t will be m ade o u t in the m onth o f January cach Before they a re allowed “ to attend the B urm a r o u te T rain ing School, all officers w ill be w arned th a t, on prom otion to th e rank o f Sub-Inspector o f Police, they will be liable to transfer to o ther districts.

6*. A H ead C onstable "or S ta tio n W riter o r an officiating Sub-Inspector o f Police selected to attend the T rain ing School m ay officiate o r continue to pm ciate a s a Sud-Inspector o f Police, provided th a t there i s * perm anent vacancy fo r h im in hi? d istric t and th a t .no o ther officer is appointed to officiate in th a t vacancy, and will be tra ted as on du ty w hilst undergoing the three m onth’s course.

69. D istric t Superintendents o f Police, officers in in ­dependent charges an d the D eputy Inspector-G eneral o f Police fo r Railw ays and Criminal Investigation, Burm a, will subm it to the Inspector-G eneral o f Police on the 1st o f January , 1st o f July, and 1st o f O ctober ^ c h year a statem ent in the form given below show ing the strength o f perm anent Sub-Inspectors o fP o lice in their districts o r departm ent. They will a t the sam e tim e s ta te w hether the H ead Constables, S ta tion W riters, o r officiating S ub-Inspectors from th e ir d istric ts o r departm ent whose nam es appear in th e W aiting LUt a re stiU considered fit fo r prom otion. O n receipt o f the statem ents, o rders will be issued fo r the prom otion and transfer, i f necessary, o f such officers as m any be required to fill vacancies. The. o rders o f appointm ent o f ranker Sub-lnspectore o f Police will be signed by the D istrict Superintendent o f Police o f the d istrict in which they a re serving o r in the case o f officers serving in the C rim inal Investigation D epartm ent by theP ersonal o r C rim e A ssistant, as the case may be» T he Commissio­ner o f Police, R angoon, will intim ate to th e In sp ec to r G eneral o f Police, from tim e to tim e, which o f the officers whose nam es appear in the W aitin£L ist and who belong to the R angoon C ity Police he proposes to con­firm in Ihc rank o f Sub-Inspector o f Policc.

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70. Every application for adm ission as a Sub-Inspec- to r to the Police T rain ing School wil be m ade to the D istrict Superintendent o f Police o f the d istrict in which the candidate’s paren ts ordinarily reside, on form s which m ay be obtained free from a D istric t Police Office. On receipt o f the application, an Officer no t below the rank o f Inspector will take the candidate to the .CivilSurgeon fo r exam ination, with F o r m , and onthis form the left thum b m ark o f the cand idate will be taken In the presence o f the M edical Officer.

71. I f the M edical Officer certifies th a t the. candid* a te is fit fo r service, the D istrict Superintendent o f Police will have th e necessary entries m ade in form

PoH«T*27 * anc* these’will be duly verified by 8 ft 'officer not below the rank o f Inspector.

72. D istrict Superintendents o f Police in all d istricts, and the Com missioner o f Police in R angoon, w ill'm ain* ta in in their offices a register o f th e candidates who are eligible and whom I hey consider su itab le fo r direct appointm ents a s Sub-Inspectors. The nam es o f approved candidates,'together with full particulars regard ing each candidate , will be entered in the' register as soon as

possible a fte r the entries in Form ]\ i *iave ^eenverified. The names o f candidates nom inated by D eputy Inspector-G eneral will be entered in the register o f the district, in which the parents o f th e candidates reside. The appoin tm ent o f Suh»lnspectors is a f la tte r o f very g reat im portance, and the registration in d istric ts wifi reccivc the personal attention o f the D istrict Superin­tendent o f Police himself. He will get in touch with the Headm asters o f Anglo-Vernacular S ch o o ls in his district, with the objcct o f securing for the police the.* best possible m aterinl. T he register will he produced a t inspections. and* any orders passed by the* Inspector- G eneral o f Police* o r by tho Deputy Inspcctor^General o f a Range, o r, in Rangoon, by ihe Com m issioner of Police, will he recorded i n i t aga in st i he nam es o f th e , candidates * co ncern cd. D istric ( S upcri frtendent s have discretion' register the nam e o f any can tttfa te who appears suitable, but no candidate wilt he registered

w ho hit* n o t passed th e High School F in a l Exam ina­tion . In n o case will a candidate b e registered w ho i t n o t acquainted w ith English.

73. T h e num ber o f vacancies to be filled by selection will b e notified annually by the Inspector-G eneral o f Polipe. The num ber o f vacancies in each d is tric t and Rangoon Town will be advertised in th e new spapers, and com m unicated to ail D istrict Superintendent® o f Police. A num ber slightly in excess o f the num ber required 'w ill then appear before the C entral Selection Board m entioned in paragraph 65. All candidates who a re 'ttq u rrcd to appear before the Selection B oard wul be reim bursed th e cost o f th ird class fares fo rth e journeys from the D istric t headquarters to th e p la c e where m t Selection B oard is held, an d back. These, orders apply equally to candidates in G overnm ent service, provided th a t they a re no t otherw ise eligible fo r the concession.

74. O n receipt o f orders to send the candidates before tbe Selection B oard, D istrict Superintendents w ill h jy e each o f them m edically re-examined so as to ensure th a t n o unfit candidate .sh a ll appear befost the Board. T he Civil Surgeon will record the result o f th is exami­n ation o n F orm M iscellaneous 11-54 (C ertificateof H ealthar>4 Age).

75. * * * * *

76 . C andidates fo r direct appoin tm ent as Sub- Inspector o f Police m ust possess th e following physical qualification

iad ijfiiou* races o f Bvrma, ’■ A nalo4ndi»ns and G utkhas, and G arkw slit. - > Indians.

Height ... 5 fee* 3 inches. 5 feet 5 inchesChest ... 31 inches. .<33 inches.

’ Age ... Beweea 20 ta d 25. Between 20 end 25..

N o n .—Tbe Im porto r-G cnen i o f Police m ay, by a special o rder io aacfc c u e an d lo r specific ra sw j* , av tfio riz t the cahstm eat o f cad cu o v v th e prescribed lim iis o f age. a t natter, th e .presented flfrttr o f b ^ i|b t o r ebtfn oje*sor*m<ct; • ' ,

77. C adet Sub-Inspectors will be p o sted to the B urm a Police Training School for eleven months* training com m encing from the 1st o f January each year, and will draw R s. 50 per mensem daring the period under tra in ing . They will all undergo th e sam e training, and those passing highest a t the final exam ination a t the school will oe allowed the option o f becom ing C ourt Prosecuting or Executive Sub-Ins pec tors.

73. A com plete w orking dress uniform will be issued to each C adet Sub-Inspector of Police on en tering the School. This will be the property o f Governm ent^until th e C adet Sub-Inspector o fPolice is posted to a d istrict on passing the final exam ination, when i t will become his personal property; all replacem ents win be m ade a t the expense o f the officer concerned.

72r Before the final exam inations a t the eod o f the training course in the Burma Police T rain ing School a r t held, the inspector-G eneral o f Police will announce the num ber o f vacancies to be fiUad in each d is tric t fo r C ourtProsecuting and Executive Sub-Inspectors o f Police respectively, an d cadets will be allowed to s ta te the districts to which they prefer to be posted.

N o guam tee w ill be given, but, as fa r as possible, endeavour will be m ade to meet their wishes:

SO. C adet Sub*inspector$, while under tia ia jo g a t the Burm a Police T rain ing School, will be o n probation .

O n com pleting their school course bo th C ourt Prosecuting and Executive Sub-Inspectors o f Police will be posted to d istricts, an d will be -on p robation fo r a fu rther period o f one year* during which tim e they will be supernum erary to the d istric t strength an d w ill count a |a in s t fh e reserve. D uring th is period o f probation they will d raw pay at the ra te o f Rs.55 per mensem.

Executive Sub-Inspectors will undergo.;following course o f tra in in g * - }*

(a) Attached to a Circle Inspector o r Police whom they wifi invariably accompany on to or ... . . J months.

(*) Attached to * C ourt Prosecuting Officer from whom they will leant the preparation o f c u e s for trio) and the duties o f e prosecuting officer ... ...2m ontlis.

(c) Attached to a Station W riter. In (be last monththey will perform (He duties o f Assistant Station W riter*3 months.

(d) Attached to a Police Station Officer whom they will assist in the investigation o f cases aod surveillanced u ty D u rin g th e Iasi m o n th th e y w ill in v e s tig a te p e ttycases under the Police Station Officer's supervision . . . 4 months.

S I , Court Posecotint Sub-Inspectors will b e attachedfo r train ing to the Public Prosecutor, o r, w hen th a t officer is n o t engaged on Governm ent w ork, will assist the C ourt Prosecuting Staff in the Lower C ourts.

33 D istric t Superintendents will n o t recommend Sub-Inspectors o f Police fo r Confirm ation unless they show them selves really fit fo r the ir w o r t .

»

the case o f P robationary Executive Sub-Inspectors o f Police they w ill-b e guided by the reports o f the police officers to w hom they have been attached.

Enquiries as to the progress and capabilities o f p robationary C o u rt Prosecuting Sub-Inspectors o f Police will be m ade from the Public Prosecutor an d the M agis­trates before whom they have appeared.

34. A t the end o f the probationary period o f one year D is tric t Superintendents will repo rt on the progress and capabilities o f the Sub* Inspectors under train ing ( in the case o f C o u rt Prosecuting Sub-Inspectors of Police th rough the D istrict M agistrate) to the D eputy Inspector-G eneral o f the range, w ho will decide w hether they a re fit fo r confirm ation. I f the D epu ty Inspector- G eneral d o es n o t consider a Sub-inspector Of Police f it• fo r confirm ation he m ay order a fu rther period o f

Erobation no t exceeding one year, and m ay discharge I n a t any tim e during this extended period o f probation

if h e does-not consider h im likely to prove an efficient officer. « - i o

Discharges o f th is na tu re are no t punishm ents and w ill no t be entered a s such in the A nnual A dm inistrationR eport.

tS . O n confirm ation C o u rt Prosecuting Sob-lnspectors o f Police will draw the following scale o f pay

Rs. 60—5— 100— ~ — 115—S— 125 w ith efficiency b a r a t R s. 85 and 105.

T he criteria fo r passing the bars are­

te) The. first bar— Ability to conduct prosacnrtons in ordiaary poJicc cases.

(b) The second bar— Ability I© conduct prosecution* m im portant cases and general fitnes* f o r p ro m o tio n to Inspectors o f Police.

i ft» w ? TV * , F o r »n before th e 1 s t o f September1931 the scale © r » y » Rs. i o n - 5 - n s . th* * B d * n S y for which the same criteria as in the new scale a re prescribed coming a t the stages o f R s . 125 an d Rs. ISO.

r

•6 . O n confirm ation Executive Sub-Inspectors o f Police will draw the follwing scale o f p a y :__ * '

i

R s. 60—5— 100— | — 115 -with efficiency bars a t Rs. 85 and 105.

i

T he criteria fo r passing the bars a rei '

(a) The first bar—Com petence ’ lo * act os Station Officcr o f an average Police S tation. <

<b) The secoitf ba$—Competence to act as Station Officer o f J h e heaviest S tation in the d istrict. 4 ,

N O T E ^ F o r offiwrt who * sre iiTcxecutiw; servicebefore the 15 ■pf Septem ber 1931 Ihe scale o f .nav i& k s . 75- 'A 135 the efficiency b a n o r w h t r f r the same criteria as-in ' tW 'itfw Tfile a te prescribed, com ing m < tiL e su g es b f ' f t s / t t and ,

S e c t io n X I I I .— Sergfaw ts o f Po l ic e .

*7 Sergeants a re appointed directly by the D istrict Superintendent o f Police with the approval o f -the Assistant Inspector-G eneral o f Police, B urm a. They will be on probation fo r tw o years, and their confirmation will be decided by the D eputy Inspector-G eneral o t the R anee concerned on the reports o f the D istric t Superin­te n d e n t o f Police under whom they have been and are serv ing .

The scale o f pay fo r Sergeants is Rs. 100—5— 150. There is an efficiency bar in the time-scale a t th e stage o f Rs. 125. N o Sergeant will be perm itted to cross the bar unless he has a sound knowledge o f M oto r Vehicle Rules, is com petent to con tro l traffic in d jp en fcn tly a t im portan t points, and to conduct M oto r Vehicle prose­cutions in C ourt, and unless his w ork aa d conduct a re satisfactory.

S e rg e a n ts a r e b o rn e o n a p ro v in c ia l lis t .

S e c t io n X IV .-S t a t io n W r it e r s a n d H e a d C o n sta b les .♦ %i ~

8ft. S tation W riters and H ead C onstables a re appoin* ted by the D istric t Superintendent o f Police on prom o­tio n from the rank o f Lance H ead C onstable o r Police C onstable. N o d irect appointm ent to th e rank o f S tation W riter o r Head C onstable m ay be m ade. N o Lance H ead C onstable o r Police Constable m ay be prom oted to th e rank o f S tation W riter or H ead C onstable unless he has passed a qualifying exam ination fo r th a t rank an d has com pleted three y ea n ’ satisfactory service in th e force. Tw o lists will b e m aintained o f candidates fo r prom otion to H ead Constables, v iz .—( 1) m en w ho have passed the H ead Constable exam ination and (2) m en w ho are suitable fo r special posts such as Surveil­lance H ead C onstable, e tc . The percentage o f promo* tions to the rank o f H ead Constable from the la tter class Wiil be fixed a t 20 per cent o f sanctioned strength o f H ead Constables a n d sucfc prom otions a re subject to the approval o f the D eputy inspect©r*GenM»l o f Police.

The scale o f pay o f S tation W riters is Rs.46----- — 50.T here js an efficiency bar in the tim e scale a t th e ^ cage o f Rs* 45. N o S ta tion W riter .will be perm itted to cross the efficiency bar unless he is considered com petent to perform the duties o f S tation W riter in the heaviest s ta tion in the district.

* >N ote—For officers in the service before Che 1st o f September

1931' tbe scale o f pay « Rs. 45- ^ 60, the efficiency t e r , forw hich 'Ihe same criterion t s in the new scale is prescribed, coming a t the stage o f Rs. 51.

T he s c a le . o f pay o f Head C onstables is Rs. 32— i — 40. There is n o efficiency b a r in th is scale.

N o n —F o r officers in the service before th e 1st o f September

1931 th e scale o f pay ti Rs. 40— y — 45.

In^jjstricts in which Head Constables a re sanctioned fo r em ploym ent as m o to r prison van and om nibus, o r as drivers and serangs o f police m o to r boats, such appointm ents may be m ade direct o n condition th a t the persons appoin ted are technically qualified fo r the posts and the appointm ent is approved by the Deputy Inspector-G eneral o f Police o f the ranee. H ead C onsta­bles appointed for these purposes will b e exem pted from th e obligation to pass D epartm ental exam inations as long as they hold such posts.

'99.' Lance Head C onstables a re appointed by the D istrict Superintendent o f Police. They draw tb ttp ay and allowances o f the ir substantive rank which is th a t o f a Constable. N o d irect appoin tm ent to th e rank o f Lance H ead Constable m ay be m ade. N o Constable m ay be

Erom oted to the rank o f Lance H ead C onstable who as no t passed the qualifying exam ination fo r S tation

W riter o r Head Constable, unless fo r work o f th e m ost exceptional nature, an d then only w ith the approval o f the Deputy -Insipcctor<jenera|. Lance H ead Constables m ay be appointed u p to* a m axim um o f 6 p e r ’pent o f the to tal sanctioned num ber o f Constables.

S e c t io n X V .— P o l ic e C o n s t a b l e s .

90. C onstables a re enlisted by th e D istric t Superin­tendent o f Police. They will be on probation fo r one year and will b e confirmed in their appointm ents by the D istrict Superintendent o f Police. D istnc t Superintendents o f Police m ust realize the im portance o f securing good m aterial in the lower ranks, and they w ill be held responsible th a t men o f th e right type a re enlisted. T he !n$pector»Genera1 o f Police and the D eputy Inspectors- C eneral o f R anges will pay particular atten tion to this subject a t the ir periodical inspections.

T he scales o f pay fo r Constables a re a s follows

U pper Burma, • [except M andalaj District), and the

Shan Sates.

1 Lower Burma, M andalay D istrict, and rite Railway

Police.

On enlistm ent ................ 20 21After, 2 years 21 22After * ,3 year* ............... *22 23A fter 9 y e a n ................ 23 24A fter 14 years ............... 24 25A fter 19 years . 23 ' 26A fter 24 years 26 27

In addition, C onstables w ho have com pleted 25 yean* service are entitled to a G ood C onduct pay o f Rs. 2 on the following conditions:—

(a) that not more than 5 per c u t o f the district strength o f Constables draw ibis pay ;

(b) Uiat i t is drawn only by C onttibfes with aftfc t d a s record and

(cy t h a t '* is withdrawn a t soon as an eairy o f a « a jo r . punishinent is m ade io tfca ohancter t i jd /serv ice ro ll, a n d resto re^ oely a fte r the Constable has served format

'le a s t o ae year w ithout any further entry o f a m ajo r puDishmeot in hit character atid service ro ll.

M o m — F o r C o n s ta b le s r e c r u i te d b e t o r ? t h e 1st o f S e p te m b e r 1931 t h e sc a le s o f p a y a r e —

1t%

M y U k y in a , P a k o k k u ,

K a t h a , S hw ebo , S a g a in g ,

U p p e r a n d L o w e r

C h in d w in D is t r ic t s .

i

Afcvab, A ra k a n H il l T ra c is . K y a a k p y u .

S an d o w ay , S a l­w e e n , T baion^ A m h e re t / l a v o y , Viergui, M a n d a ­lay* J ty a u k s e ,

M e ik t i la , Y e m e ­n i in . M y in g y a n ,

M ag w v a n d M i c h a D i s tr ic t* .

i

H e r u a d a , M y a o n g m y a ,

M i a b i n , P y a jw n ,

P e a o . T h a r r a - n d d y , P i o m e .

T b a y e tm y o .T o u n g o o ,

H a n ih a w a d d y , a n d in s e in

D is t r i c t s , a n d t h e R a i lw a y

P o t ic e .

O n e n l i s tm e n t .......... 2 2i

24 26A fte r 2 y e a r s .......... 2 4 26 28A f te r 8 y e a r s .......... 2 5 2 8 30A f t e r 15 y e a r s ........... 28 30 3 2

In ad d itio n C onstab les serving in M a n d a la y Tow n d r a w ^ n allow ance o f R s. 2.

91. N o illite ra te recu it, w hether In d ian o r belonging to an indigenous race o f B urm a, w ill b e en lis ted under an y circum stances, excep t in the Salw een D is tr ic t a n d the A rakan H ill T racts.

Ind ian rec ru its b e fo fe en lis tm en t w ill b e exam ined as to th e ir lite racy , the su b jec ts and the m ark s to be a llo tted being as follow s:—

R e a d i n g . . . 2 5W r i t in g . . . 2 5A r i th m e t i c . . . 25C o l lo q u ia l B u rm e se . . . 25

T o t a l . . . 100

N o In d ia n rec ru it o b ta in in g less th a n 50 p e r cent o f the m ark s in each su b jec t a t this ex am in a tio n w it! be en listed .

T h e exam ination in reading, w riting , an d anthmetM : will be held u n d e r th e supervision o f th e D istric tS uperin tenden t o f Police, in . ^ e U rd u t? iC u n n u k h i sc rip t, w hichever is b es t k r ° w n to th e p a rticu la r rec ru it. T h e D istric t Superin tendent o f P o lice will o b ta in th e services o f som e G overnm en t officer w ho is acqua in ted w ith th e scrip t i d Question, to a ss is t himin th e exam ination .

Qualifications.

92 N o rec ru it shall b e enlisted in ihe C iv il Police as a C onstable w ho has n o t the follow ing physical qualifica­tio n s ;—

H e ig h t .C h es t

m e a su re ­m e n t .

A ge.

( i ) A H in d ig en o u s ft ms i n f o r m * . G u r k h a s , a n d G a r b w i l i s ,5 f t . 3 id .

( i i ) ‘ I n d i a n s , 6 i o .

31 in.

>

33 in.

B etw een 18 a n d 25 .

B etw een 18 a n d .W.'

T h e en listm ent o f recru its over the^prescribed in n rt o f age, o r u n d e r th e p re sc rib ed b n u ts o f h e ig h t o r ch est m easurem ent, m ay b e sanctioned b y th e D u t n t t S u p en n - ten d en t o f P o lice in special cases. A ll cases m w hich such en listm ents a re sanctioned , w ill b e m entioned in o f th e A nnual A dm in istra tion R ep o rt. Ex-Siol<3ien, including reserv ists and pensioners o f th e I™**” £ w ho a re u n d e r 35 years o f age m ay be enlisted in theC iv il Police.

Probation and Enrolment.

93. T h e nam e o f every can d id a te desirous o f enlist­m en t w ill b e su b m itted t o tbe D is tr ic t S uperin tenden t by the offlcer-in-charge o f the po lice-sta tion in tb e

ju risd ic tion o r w hich Ihe cand idate resides, o n F o rm

P^TiiT^b a suPP5y o f w hfch ** k ep t in at] police s ta tio n s . The form will b e su b m itted th rough IheC ircle Inspecto r o r .S u b d iv is io n a l Police Officer, w ho record h is rem arks o n it . T hese officers w ill b e held

. responsib le th a t a ll cand idates recom m ended by them fo r en listm ent a re su itab le in every respect. T h e obverse o f th e fo rm con ta in s a certificate to be signed b y the officer-in-charge o f th e police-sta tion a n d b y tw o h c a j - m en, th a t the can d id a te is lite ra te and o f g o o d m ora l ch arac te r. I t c o n ta in s a descrip tive ro ll o f th e candi* date . T he D is tr ic t S uperin tenden t, i f satisfied w ith th e can d id a te ’s qualifications and references, will o rd er h im to . ap p ear befo re the Civil S u r a o n , o r i f th e can d id a te does n o t reside a t o r near the head qu arte rs o f a d is tric t, befo re th e Sub*A ssistant S urgeon in charge o f th e h o sp ita l n ea res t to th e can d id a te s h o m e , fo r exam ination a s to h is bod ily fitness fo r service in the poiice , m ak in g the necessary entries for, th a t purpose o n the reverse o f th e fo rm . T h e C iv il S urgeon o r Sub- A ssis tan t S urgeon , a s th e case m ay b e , w ill s ta te h is op in ion in the fo rm o f certificate set a p a r t fo r b is en tries. Should th e certificate b e favourab le th e D is tr ic t Superin ­te n d e n t w ill e ith e r en lis t th e cand idate a t once ifJ te has a vacancy, o r will file h is petition in a sep a ra te file to be k ep t fo r su ch , p e titions, and Inform th e p e titio n er th a t no tice will be sen t to h im when h e is req u ired 1 to re p o rt h im se lf fo r en listm en t. The D is tr ic t Superin ­te n d e d w ill sa tisfy th a t every can d id a te fo r en listm ent h a s been recen tly vaccinated , o r has been revaccina ted in ad u lt life, o r bears th e m a rk s o f sroall-pox acquired in a d u lt life.

A certifica te g ran ted by a Sub-A ssistan t S urgeon is provisional only, and any cand idate en listed o n such a certificate m u s t a p p e a r befo re the C ivil S urgeon fo r re-exam ination a t th e earliest o p p o rtu n ity . I t is essential th a t he b e re-exam ined by th e C ivil S tngeon w ith in th e p e rio d o f p ro b a tio n la id dow n in p a rag rap h 94. I f the C ivil Surgeon, ag rees w ith th e op in ion o f th e Sub* A ssistan t Surgeon, he w ill countei&ign th e certificate.

{ « >

In th e case o f Ind ian recru its w hose hom es a re in In d ia , a verification ro ll o f th e ap p lican t in Form A d . SM wiU b c to the D is tr ic t S uperin tendent

of°P o lice o f th e d is tr ic t in w hich h e resides, in order th a t i t m ay b e ascertained th a t h e is o f good ch arac ter.

T h e finger p rin ts o f a lt recru its , b o th In d ia n and o f races ind igenous to B urm a, w ill be taken a n d for- w ard ed to th e F in g er P rin t B ureau fo r com parison with th e finger p rin ts o f m en dism issed, rem oved, etc.

N o p rospective re c ru it shall b e enlisted u n til his an teceden ts hav e been verified in th e above m anner.

94. E very te c ru it C onstab le will rem ain on p ro b a tion fo r one year. T h is p e rio d m ay b e extended b y foe D istric t S up erin ten d en t o f Police to e igh teen m o n th s if necessary . A t th e end o f th e p e n o d o f R a t i o n th e re c ru it w ill e ith e r b e confirm ed in h is a p M in tm e n t, o r d ischarged a s un likely to prove a n efficient police officer. D ischarges o f th is n a tu re a re n o t a n d w ill n o t be show n in the A n n u al A dm in istra tionR e p o rt , a s such.

95 W hen a D is tr ic t S uperin tenden t o f Police confirm s a C o n stab le in h is a p p o in tm e n t a t tb e end o f th e te rm o f p ro b a tio n h e w ill reco rd a n o rd er to th is effect, in h is Service R oll.

96. Every police officer* o n b e ing en listed , ahall

receive a n o rd e r o f appo in tm en t in F o r m a t e is asenacted in A c t V o f 1361. In th e case o f a C onstab le , H ead C onstab le , o r S erg ean t th is w ill b e signed by an officer o f th e ra n k o f D is tr ic t S uperin ten den t o f Police. In th e case o f a Sub-Inspeclor o f Police ap po in ted d irec t the* P rin c ip a l o f the B urm a P o lice T r a c in g School w ill sign th e o rd er.

T h e V illage P o lice in the B ham o, M yitky ina and C h in H ills D istric ts (including th e T ra in g le levies an d arm ed peons) o n being enlisted , w ill receive an O rder o f ap p o in tm en t in th e F o rm prescribed above, signed by th e D ep u ty C om m issioner.

97. O rders o f appo in tm en t w ill be carefully preserved. E very m an will c a n y h is o rd e r o f appo in t- m en t constan tly w ith him , a n d be p rep a red to exh ib it i t a s his w arran t o f office w henever h is a u th o rity is called in questio n . W hen e C onstab le goes on leave* h is o rder o f app o in tm en t w ill be deposited w ith his un ifo rm in th e store-room o r police s ta tio n . A n o rd e r o f ap p o in t­m en t ceases to have effect whenever th e person nam ed in i t ceases fo r any reason to be a po lice officer, a n d will then b e given u p to the Subdivisional Police Officer, if an y , o r C ircle In sp ec to r, by whom it w ill b e forw arded to the D istric t Superin tendent. F ailu re to su rren d e r an o rd e r o f app o in tm en t is pun ishab le under section 28 o f th e Police A ct.

S e c t i o n X V I . — C o n d i t i o n s o f S e r v i c e .

98. N o police w ho has been dism issed m ay be re-en terta ined in th e service unless th e o rd e r o f d ism issal h a s been set aside on appeal o r revision , o r unless the special sanction o f G overnm ent has been ob ta ined .

99. A D istric t Superin tendent m ay re -en lis t a C onstab le , a H ead C onstab le o r S ta tio n W rite r w ho (1) h a s resigned, (2) has been discharged, o r (3) h a s been rem oved on acco u n t o f being sentenced to a te rm o f im prisonm ent, provided th a t the offence fo r w hich h e h a s suffered im prisonm ent w as no t a non-bailab le offence, o r an offence as a pub lic servant. A D is tr ic t Superin ­ten d en t m ay a lso , w ith th e app roval o f the D eputy Inspector-G eneral o f th e R ange, re-enltst a C onstab le , a H ead C onstab le o r a S ta tio n w r i te r w ho has been d e p a rt­m e n ta l^ rem oved.

I f an ex-police officcr w ho was o rig inally o f a rank higher th an S ta tio n W riter applies fo r re-cn listm ent, h is app lica tion together w ith h is d ischarge certificate, a copyo f Fornip^i L j^ .a n d a copy o f the entries in the longroll re la ting to him , will he subm itted t o the Inspector- G e n e r a l o f P o tic c f o r s a n c t io n .

T h e re-cn t c Main m en l* o f a police officer o f any rank w h o has suffered im prisonm ent f o r a non-hailab leoffence,

o r fo r a n offence a s a p u b lic se rv an t, an d h a s te e n rem oved, requ ires the sanction o f th e Inspeclo r-G eneral o f Police. A ny ap p lica tio n fo r ihe re -cn te rtau u n en t o f such an officer will b e subm itted w ith the docum en ts above m entioned to th e Inspecto r-G enera l d ir e c t

T h e o rders regard ing th e re-instateraen t o f a police officer w ho is s tru ck o ff th e streng th a s a deserte r are con ta ined in p a ra g rap h 175.

100 T h e re-en listm ent under th e p rov isions o f para* g raphs 99 a n d 179 o f a G overnm ent se rv an t w ho M s been rem oved fro m th e service in consequence o f Ins conv ic tion in a crim inal ease, am o u n ts to a fresh ap p o in tm en t fo r pu rposes o f Fundam ental R ule 22. Such G overnm ent se rv an t w ill d raw o n ly th e m in im um pay o f th e tim e-scale on re-enlistm ent, a n d h is p a s t service will n o t coun t e ith e r tow ards leave o r increm ent.

G e n e ra l C o n d itio n s o f S e rv ice .

101, T h e follow ing a re the general cond itio n s o f service in th e police fo rce. A ll p ro b a tio n ers w ill b e m ade acquain ted w ith them .

I. A police officer shall devote h is w hole tim e to th e the po lice service a lo n e . H e sh a ll n o t tak e p a r t in any tra d e o r calling w h a tev er unless expressly perm itted to d o so (section 10 o f th e Police A ct, a n d R u le 15 o f th e G overnm en t Servants’ C onduct R ules).

H e sh a ll rep o rt any acquisition o r a lienation o f im m ovable p ro p e rty by h im o r by h is dependents.

N o t e , — T h e p r o h ib i t io n a s * in s t t a k i n g p a r t in a n y t r a d e 0T ca l l m e a p p l ie s a l s o l o c le rk s in po lice-off ices w h o a r e no t e x e c u t iv e officers o r t h e f o r c e a n d a r e n o t e n l is te d u n d e r Hie P o t ice A ct.

H H e shall fa ith fu lly and honestly u se h is best ab ilities lo fulfil a ll h is duties a s a po lice officer.

III . H e sh a ll conform im plicity t o a ll ru les o f the service.

IV. H e shall subm it to discipline, observe subord ina­tion , a n d p rom ptly obey a ll law ful orders.

V. H e shall serve and reside w herever h e m ay be directed to serve and reside.

VI. H e shall w ear, when on d u ty , such police dress a n d accou trem ents as m ay be prescribed f o r h is rank o f the service, and shall always b e n ea t a n d clean in his appearance.

VII. H e shall allow such deductions to be m ade from his pay and allowances as m ay be required fo r kit, quarters* and the like, under the rules o f the service.

V III. H e shall p rom ptly discharge su c h debts as the D is tr ic t Superin tendent m ay d irec t h im to p ay off, an d shall n o t have m oney transac tions w ith any o th er police officer, o r borrow m oney fro m a residen t o f the d is tric t in which he is employed’, under p a in o f dism issal (R u le 8 o f the G ovcnm ent Servan t’s C o n d u c t Rules).

IX . H e shall no t w ithdraw from the service w ith­o u t d is tin c t perm ission , a n d shall n o t b e e n titled to w ithd raw in any case unless h e has given th e officer com peten t to sanction b is w ithdraw al tw o months* notice , a n d has served con tinuously fo r e igh teen m onths.

X . H e shall no t o n any occasion, o r under any pretext, d irec tly o r indirectly, take o r receive a n y p resen t, g ra tu ity , o r fee from any person w hatsoever, w ithou t the sanction o f tb e com petent au th o rity , v id e p arag raph 2 3 0 .

X I. H e shall ac t w ith respect and deference tow ards all officers o f G overnm ent, and w ith fo rbearance and civility tow ards p riv a te persons o f all ran k s . In p rivate life he sh a ll set an exam ple o f peaceful behav iour, and shall avo id all partizansh ip .

X II. A police officer is liab le to im m ediate rem oval o r dism issal fo r incom petence, negligence, o r m isconduct. H e m ay be punished fo r offences a t the d isc re tio n o f the superio r officers em pow ered to inflict pun ishm ents.

XTT1. E very artic le o f kit- and accou trem en ts, his o rd e r o f appo in tm en t, and any q u a rte rs w h ich m ay have been supplied to a police officer a t th e public cost shall b e im m ediately delivered u p o r v aca ted (as the case m ay b e ) when he ceases to belong t o th e force.

X IV . N o police officer shall jo in the A uxiliary o r T e rrito ria l Forces, o r ho ld a Commissioni in the Army in In d ia Reserve o f Officers, except w ith ihe express perm ission o f G overnm ent, w hich w ill ra re ly i f ever be

^ X V T he Secretary o f S tate reserves t o h im self the pow er io rem ove from the service o n th e recom m en­d a tio n o f G overnm ent, any officer o f the B urm a Police Service, C lass I , w ho is proved to be u n fit fo r fu rth e r advancem ent. Sim ilarly in th e case o f ?H officers belonging to th e o th e r classes o f B urm a Police Service, G o v ern m en t reserves to itse lf the rig h t to rem ove from the service on the recom m endation o f th e Inspector-G eneral o f Police, any officer w h o is proved to be unfit fo r fu rth e r advancem ent.

X V I. Every G overnm ent servant, i f a t any tim e h e shou ld be offered a b rib e , is required to m ake an im m edi­a te re p o rt o f the the fact to h is official superio r. F a ilu re to com ply w ith th is o rder w ill in itse lf b e a b reach o f d iscipline, b u t the d u ty o f a G o v ern m en t servan t is n o t lim ited to th e m ak in g o f a repo rt. T he offer o f a b rib e is a crim inal offence, and all possib le steps shall im m ediately b e taken to ensure th a t the offence m ay be b ro u g h t hom e to the bribe-giver in a c rim inal tr ia l in cases where circum stances ind icate th a t such a course o f ac tio n is feasible.

X V II. N o police officer o f any ra n k shall subm it p e titions to superio r officers fo r p ro m o tio n . Any a tte m p ts to influence the m inds o f officers w ith pow ers ot p ro m o tio n by app lica tions o r recom m endations d irec t o r ind irec t, o u ts id e the official p rescribed .p rom otion reports. C h a ra c te r R olls and C onfidential files, w ill b e tre a ted as serious breaches o f discipline.

XV111 N o police officer o f any ran k shall, w hile he is a m em ber o f the Police Force, exercise his; r ig h t to vo te ui an election to a Legislative B ody, M unicipal o r T ow n C om m ittee, C ircle B oard , o r D is tr ic t C ouncil.

C H A PT E R ITI.

H eadquarte rs Assistants, and Readers.

S e c t i o n I . — D u t i e s o f H e a d q v a r t e r s A s s i s t a n t s .

102. T here is, in the m a jo rity o f d is tric ts , a H ead ­q u arte rs A ssistan t, usually an A ssistan t S uperin ten d en t o f P o lice o r D eputy S uperin tenden t o f Police (though in a few m in o r d istric ts th e ap p o in tm en t is held b y an Inspector)

H is ch ie f du ties are to assis t th e D is tr ic t S uperin ­ten d en t o f Police in th e co n tro l and supervision o f all police at* h ead q u arte rs , a n d to carry o u t th e rou tine office d u tie s so th a t th e D is tr ic t S uperin tenden t o f Police m ay be ab le to spend m o re tim e o n to u r in th e d istrict.

H e is responsible fo r th e superv ision o f th e tra in in g o f th e m en in the D istric t T ra in in g D ep o t, a n d o f the h ead q u arte rs staff including th e reserves, a n d also fo r the custody o f the m agazine, a rm s, police s to res, and equipm ent.

H e w ill supervise tKfe- w ork o f tbe C o u rt P rosecu ting S ta ff a t h ead q u arte rs , and w ill v isit freq u en tly b y day a n d by n ight a ll police-guards, th e h ead q u arte rs lock-up w here one exists, and the hospital.

103. T he H ead q u arte rs A ssis tan t w ill receive the m orn ing rep o rt o f th e H eadquarte rs lines a n d enquire in to , p u n ish , o r report fo r pun ishm ent (according to the n a tu re o f the offence) a ll breaches o f discipline.

104. A t D is tr ic t H ead q u arte rs , the D is tr ic t Superin ­tenden t o f Police, o r the H eadquarters A ssis tan t will keep th e keys o f the m agazine, and the officer who ho lds th e keys w ill be held responsib le fo r tb e safe custody a n d correctness o f b o th the C ivil a n d M ilitary Police am m untion .

T he H eadquarte rs A ssis tan t will have charge o f one key o f th e office cash chest, the o th e r key being re tained by the H ead Clerk.'

105 T b e H eadquarters A ssistan t w ill supervise personally the m ain tenance o f th e fo llow ing reg isters.

(1) R egister o f arm s, am m u n itio n , and m ilitary_T,r- Ad*24 \ sto res d e p o s : te d ( h o r m ^ ^ - 48;-

(2) R egister o f firearm s lent o u t (F o n n A d . 82).

( 3 } D istric t S uperin tenden t’s S tock-book o f - A d . 2 3 ^

G overnm ent firearm s ( ro rm poifceW *(4) M agazine A ccount (F o rm P o lice 7S).

(5) S tock -book (F orm Police 6S). ^ ^(5) R egister o f T arg e t P rac tice (F o rm Poi|je 7j ) -

lOfi In the absence f r o m head qu arte rs o f the D is tr ic t Superin tendent, the H ead q u a rte rs A ss.stant

will—(a) tak e charge o f th e P o lice ;(b) ho ld th e fo rtn igh tly inspection o f all arm s,

accoutrem ents, and k it o f the police a t headquarters;

(c) be present a t the firingof th e annual m usketrycourse;

(d) tak e charge o f the office o f the D is tr ic t S u p e r i n t e n d e n t and the d u tie s perta in ing thereto .

107 T h e H eadquarters A ssistan t w >“w ork o f the H ead C lerk w ho is in charge o f th e office. H e wUI check and b e responsib le fo r th e accuracy o r all re tu rn s and fo r th e ir subm ission o n the p ro p er dates.

108 Every evening before office is closed the H ead­q u arte rs A ssistan t will see (?) th a t all w arran tsh av e been du ly endorsed and d espatched to the ° f f i« rs concerned ; th a t any o rders issued by ,h j . ^ been sen t to th e officers concerned ; ( 111)1 c a sh accounts have been w ritten u p , a n d th a t the balance show n in the register tallies w ith the a c tu a l cash in hand.

109. D is tr ic t Superin tenden ts a re n o t absolved from responsib ility fo r any grave neglect on th e p a r t o f the H ead q u a rte rs A ssistan t o f th e rules laid dow n in the preceding parag rap h s. D is tr ic t S u perin tenden ts w ill be held to stric t acco u n t in any such case un less they can snow th a t they have exercised adequate supervision over their su b o rd in a te officers.

110. T he H eadquarte rs A ssistan t w ill, i f instructed b y the D istric t M ag istra te , inspect the R eg ister o f R eceipts a n d Sale o f A rm s and A m m unition (F o rm A rm s JO) o f every licensed vendor o f a rm s a t the head q u arte rs o f th e d is tr ic t once a m on th . T he Tesult o f th e inspec­tio n o f the stock a n d reg isters o f each sh o p w ill b e rep o rted in w riting to th e D istric t M ag is tra te th rough th e D is tr ic t S uperin tenden t o f Police.

S e c t i o n I f . — A l l o t m e n t o f R e a d e r s .

111. O ne S u b -Inspecto r is em ployed as R ead e r to every D is tr ic t S up erin ten d en t o f Police, fo r w hom a S tenograpner is n o t sanctioned , an d one as^ R ead er to every Subdivisiona] Police Officer.

C H A PT E R IV.

T h e D is t r i c t D e te c t iv e S taff.

112. T h e duties o f F lying S quads, w h ich consist o f tra in e d D etective Officers a ttach ed to th e D eputy Inspecto r-G encra l o f each R ange, will be fo u n d in p a ra ­g raph 1680 o f th is M anual, V olum e II . S im ilarly in each d is tr ic t there is a D is tr ic t D etective S taff u n d e r th e im m ed ia te orders o f the D is tr ic t S uperin ten d en t o f Police. I t is essential th a t th ere shou ld b e th e m axim um o f co -o p e ra tio n betw een D is tr ic t D e tec tiv e Staffs and Surveillance S taffs o f po lice-stations as la id dow n fo r D ep u ty In sp ec to r-G en era l's F ly ing S quads 5n p a ra g rap h 1680 o f th is M an u a l, V olum e II . T h e d u tie s o f D istric t. D etective S taff w ill be as u n d e r j—

( 1 ) T h e linking u p a n d co -o rd ina tion o f all form s o f o rg an ized crim e in d is tric t, i . e . , c rim e com m itted bv ean as w hose activ ities co v e r m o re th a n one police- s ta t io n ju risd ic tion . T h e ac tu a l investigation o f indiv i­d u a l cases in th is category w ill on ly b e U k e n o v e r b y m em bers o f th e D is tr ic t D etective S taff u n d e r th e direct o rders o f D istric t S uperin tenden t o f Police.

( 2 ) T he upkeep o f gang files c o n ta in in g fu il in form a­tio n reg ard in g each gang, to gether w ith th e h isto ry sheets o f ind iv idual m em bers o f gangs w ho com m it o rgan ized daco ity , robbery , bu rg la ry , c a t t l e t h e f ^ b o a t th l f t , chea tin g , a rso n , counterfeiting , fo rg in g G o ^ m m e n t C urrency N o tes, a n d h u m an k id n ap p in g fo r ransom T hese files w ill b e o f g re a t u tility in th e event o f a gang being notified eventually as a c rim inal tribe .

< 3) T h e upkeep o f the “ R eg isters” o f crim inal tribes as la id dow n in sections 4 and 6 o f the C rim inal T rib es A ct, 1924.

f 4 \ T h e investigation o f case o f a techn ical n a tu re w hich are n o t o f sufficient im p o rtan ce to invoke to th e assis tan ce o f the C rim inal Investigation D ep artm en tT h e D i s t r i c t S uperin tenden t o f Police a lo n e w ill decidew hen D istric t D etective Staffs a re to tak e u p the investigation o f case o f th is na tu re .

( 5 } T he m ain tenance o f the b lank b o o k co n ta in ­ing in fo rm a tio n regard ing coining and fp rged G o vern ­m en t C urrency N o tes ob ta ined in th e d is tric t in| accor­d an ce w ith the p ro ced u re la id dow n in p a ra g rap h 375.

( 6 ) T o tak e such ac tio n a s is considered necessary by th e D istric t S uperin tenden t o f Police o n in fo rm atio n o f a c rim in a l o r po litical n a tu re gathered fro m the weekly d ia ries o f p o lice-sta tion Surveillance staffs.

( 7 ) T o tak e such ac tio n as is considered necessary by th e D is tr ic t S uperin tenden t o f Police o n in fo rm atio n o f a c rim inal o r po litical n a tu re gathered fro m th e weekly

confiden tial rep o rts o f C ircle In sp ec to rs a n d Subdiv i­sional P o lice Officers. (V id e p a rag rap h 17, C rim inal Investigation D epartm en t M an u a l, P a r t I I . )

( 8 ) T o m ain tain a file fo r each g azetted absconder, m issing h is to ry sheet crim inal and cond itionally relea­sed p riso n e r w hose w hereabouts a re unknow n , in which will b e p laced any papers received in th e office o f the D istric t Superintendent o f Police, re la tiv e to any o f these m en , to co -o rd ina te the w ork o f tra c in g abscon­ders an d m issing crim inals betw een d ifferen t police sta tion ju risd ic tions, an d to track dow n a n d effect tbe a rre s t o f dangerous and im p o rta n t absconders when d irected to d o so by th e D is tr ic t S up erin tend en t o f Police.

(9) T he D istric t D etective S ta ff w ill b e responsib le to the D istric t S uperin tenden t o f Police fo r ob ta in ing and co lla ting in form ation regard ing p o litic a l and o th er m a tte rs set fo rth in p arag rap h fo o f th e C rim inal Investig a tio n D ep artm en t M anual, P a r t I I , an d C rim e which h a s a p o li t ic a l significance. T h is in fo rm atio n will b e em bodied in a weekly rep o rt D the D is tr ic t Superin­ten d en t o f Police.

S ta tem en ts o t w itnesses o r inform ers, w hich are im p o rtan t, w ill b e a ttached to the weekly rep o rt. In the even t o f the situa tion in a d is tr ic t b e ing ab n o rm al from th e p o litica l o r crim inal p o in t o f view a daily re p o rt w ill supersede th e weekly repo rt.

C opies o f the weekly o r da ily re p o rt a s the case m ay b e w ill b e sea t, i f h e considers i t necessary , by the D is tr ic t S uperin tenden t o f Police w ith h is com m ents, i f any , to tbe D ep u ty C om m issioner, D ep u ty Inspector- G eneral o f Police o f the R ange and D ep u ty Inspector- G eneral o f Police fo r R ailw ays and C rim inal Investiga tion , B urm a. A copy o f th is w eekly o r daily re p o rt, when i t affects R an g o o n T ow n o r any o th er d is tr ic t, w ill also be sen t to the C om m issioner o f Police, R an g o o n Tow n, o r to th e D istric t Superin tendent o f Police o f th e d is tric t concerned.

(10) T he D istric t D elective S taff will be responsible to the D istric t S uperin tenden t o f Police fo r the upkeep o f records in the Intelligence B ranch A lm irah .

(11) E m pty cartridge cases, revolver bullets, etc., recovered from scenes o f crim e will b e carefu lly kept, to gether w ith a record o f the case in o rder that com parison m ay b e raade by th e P rinc ipa l o f the D etective T rain ing School w ith cartridges and bullets fired fro m suspected guns, p isto ls, e tc ., a n d w ith sim ilar exh ib its recovered subseqtently a t o th e r scenes o f crime.

(12) A selected Sub-Inspector o f Police o f the D is tr ic t D etective Staff will assist in the investigation o f all cases o f robbery and dacoity in w hich firearm s are used occurring in the d is tric t, b u t solely w ith a view to trac in g th e source o r sources o f the firearm s and am m unition em ployed in them . H is investigation may con tinue , i f necessary, a fte r the Police S ta tion Staff have closed th e ir investigation. A t .th e conclusion o f his investigation in to each case h e w ill w rite a precis em bodying the results o f his enquiry, and su b m it i t to the D is tr ic t S uperin tenden t o f Pofice fo r perusal and orders. A ny in fo rm ation w hich he m ay o b ta in w ill be ab strac ted and entered in th e arm s a h d am m unition record fo r th e d istric t a s la id dow n in p a rag rap h 383. T he D etective Sub-Inspector o f Police ch arg ed with th is w o rk wiU be changed as in frequently a s possible so th a t h e m ay acqu ire a com prehensive know ledge o f the sources o f illic it a rm s and am m unition in the d istrict. H e w ill w rite separate case d iaries w hich w ill be handed over to the Investigating Officers fo r filing in the case files.

113. Inspecto rs and Sub-Inspectors o f Police w ho have passed o u t fro m the D etective T ra in ing School will invariab ly b e em ployed o n the D istric t D etective S taff in preference to any o th e r officers, b u t such Sub-Inspecto rs o f P o lice w ill n o t b e re tained on th e D is tr ic t D etective S taff so lo n g as to p re jud ice th e ir p ro sp ec ts o f p ro m o tio n , an d they m ay be posted a s P o lice S ta tion Officers fo r such periods as m ay b y n ecessary to enable th em to acqu ire th e experience o f a P o lice S ta tion Officer.

C H A PTER V.

' Resignation* and D ischarges.

R e s i g n a t i o n s .

114* R esignatibn o f service in Ihe po licc o r rem oval, o r d ism issal from it fo rm isc o n d u c t,o r inefficiency, en ta ils fo rfe itu re o f p a s t service (A rticle 41 &*(«), C ivil Service R egulations].

115. N o officer shall w ithdraw him self from d u ty or resign his office w ithou t the perm ission o f tbe D istric t S uperin tenden t, unless he has giveri to th a t officer a t least tw o m o n th s’ notice in w riting o f h is in ten tion to resign, and h a s continuously served fo r eighteen m o n th s. F ailu re to com ply w ith th is ru le en tails, o n conviction befo re a M ag istra te , a penalty n o t exceeding th ree m o n th s1 pay, o r im prisonm ent, w ith o r w ithou t h a rd lab o u r, up to th ree m onths, o r b o th these penalties (section 29, Police A ct).

116. N o police officer shall be p erm itted to resign w hilst under tra il, o r w hile his conduc t is u n d e r enquiry e ither m agisterial o r d ep artm en ta l, in co n nection w ith an alleged offence o r v io la tian o f du ty , w hich w ould, i f estab lished , sub ject him to punishm ent.

117. I t frequen tly happens th a t policem en give in th e ir resignation ow ing to their n o t being able to^ agree w ith th e ir com rades a t a p a rticu la r po lice-sta tion or o u tp o st, o r because their hea lth suffers fro m repeated a ttack s o f sickness. Such resignations w ill n o t b e accepted as m a tte r o f course, i f the m an tendering h is resigna­tion is o f good character, experience, a n d ab ility , and th e D istric t Superin tendent has reason to believe th a t a tra n s te r to an o th er d istrict, s ta tio n , o r o u tp o s t w ould m eet the case, the la tte r will arrange su ch a tran sfe r in com m unication , in the case o f a m an desiring tran sfer o u t o f d istric t lim its, w ith th e D is tr ic t S u p en n ten d en t o r tb e d istric t to w hich the m an is desirous o f deing a tfnsferred .

D i s c h a r g e s .

118. W henever a police officer is d ischarged either a t his ow n request, o r fo r physical o r m en ta l incapacity , o r in consequence o f being rem oved o r d ism issed for m isconduct, he w ill b e given a d ischarge certifica te in the p rescribed form (F o rm A d . 97) w hich bears a b rie f d escrip tive ro ll o n the back.

T h e D istric t S uperin tenden t will see th a t th e reasons fo r d isch arg e are entered in the fo rm , a n d w ill him self, a fte r a perusal o f the m an’s record , assess his conduc t and m ak e tbe necessary en try as to his ch arac te r.

T h e reasons fo r d ischarge hav ing a lread y been noted the c h a ra c te r given w ill b e based solely on an ap p ra isa l o f the service rendered befo re th e event w hich led to d ischarge.

A discharged police officer will b e cau tio n ed care­fully t o preserve h is d ischarge certificate* in o rd e r th a t h e m ay b e ab le to p roduce it in th e even t o f h is seek­ing reem ploym ent u n d e r G overnm ent.

119. Every officer d ischarged , rem oved, o r d ism issed from th e police shall su rrender to the D is tr ic t Superin­ten d en t h is o rd e r o f ap p o in tm en t. O rd ers thus deliver­ed u p w ill b e destroyed by th e D istric t S uperin tenden t. F a ilu re to su rren d er th is o rder, to g e th e r w ith a il c lo th ­in g , accou trem en ts, a n d o th e r necessaries supplied to h im by G overnm ent fo r police pu rposes, th e defau l­te r liab le , on conviction befo re a M ag is tra te , to a fine n o t exceeding R s. 200 o r to im prisonm en t, w ith o r w ith ou t h a rd labour, u p to six m o n th s , o r to bo th these penalties (section 28, P o lice A ct).

120. A ny police officer d ischarged , rem oved , o r d ism issed will be paid in fu ll u p to th e d a te o f d isharge, rem o v al, o r d ism issal, any m oney h e m a y be d u e to pay to G overnm en t being first deducted.

Pensions and G ra tu i t ie s .

R e c o r d s o f S e r v i c e .

121. F o r a ll ranks o f and below th e ra n k o f S u b -In sp ec to r o f Police a C h arac te r and Service R oll

(F o rm p 0ycJ m ain ta ined in E nglish in th e officeo f the D is tr ic t S up erin ten den t o f Police.

121. F o r a ll ranks o f and below t h e ra n k o f S u b -In sp ec to r o f P o lice a C h arac te r a n d Service R oll(F o rm p0K*cc 52 )*s m a in ta in ed in« E nglish in th e officeo f th e D is tr ic t S up erin ten d en t o f Police.

T h e Pioir co n ta in a record o f every in c id en t in a m an ’s service w hich m ay involve fo rfe itu re o f p o rtio n s o f h is service, o r effect th e am o u n t o f h is pension . En­tries a re checked by the G eneral O rder B o o k , th e H o s ­

p ita l a n d Defaulters* R egisters (F o rm s Poj ^ 3?q and

" dM lce23M) ’ and are ver^ e^ an ^ checked a t th e tim eo f e n try b y th e D is tr ic t S uperin tenden t o f P o lice or, in h is absence, by the H ead q u arte rs A ssistan t.

N o r e I . T h e necessary s ta te m e n ts o f s e rv ic e o f e v e r y a p p l ie s o t f o r p e n s io n o r g ra tu i ty w il l b e p e rp a re d f ro m th e C h a r a c t e r a n d S e rv ic e R o l l (A r t ic le s 823 a n d 824 , C iv i l S e rv ic e R e g u la t io n s ) .

N o t e 2 ,— T o o b v ia te in c o n v c n ie n c e a n d de«ays i n ih e dis* p o so l o f p e n s io n a p p l ic a t io n s , th e D is t r i c t S u p e r in t e n d e n t o f P o l ic e w il l c a r e fu l l v e r i fy t h e d a te s o f b i r t h o f e v e ry p o lice officer o f a n d b e lo w th e r a n k o f In s p e c to r a s r e c o r d e d i n th e C h a r a c t e r a n d S e rv ic e R o l l a n d S e rv ic e B o o l a n d re c o rd th e re in a n e n t ry to t h i s effect u n d e r h i s o w n s ig n a t u r e . T h is v e r i f i c a t io n w ill b e th o r o u g h a u d f ina l , a n d w h e n d o n e , th e D is t r ic t S u p e r in te n d e n t o f P o l i c e w il l specifically w a r n e a c h a n d e v e ry o ff ice r a n d m a n c o n c e rn e d th 9 t ih e v e r i f ic a t io n is fiaal a n d th a t n o a p p l ic a t io n s f ro m th e m f o r th e a l t e r a t io n o f ihe d a t e s o f t h e i r b i r t h w ill b e e n te r ta in e d by th e In s p e c to r -G e n e ra l o f P o l ic e u n d e r a n y c i rc u m s ta n c c s w h a ts o e v e r in t h e fu tu re . T h e s a m e p r o c e d u r e wifi be fo llow ed a s r e g a r d s all f u tu r e e n t ra n ts .

F i f t y - p i v f Y e a r s ’ R u l e .

122, O rdinarily all C onstab les, H ead C onstables and S ta tio n W riters will be required to re tire on a tta in in g the age o f fifty-five years. T h e D is tric t S u p erin ten d en t o f Police m ay , how ever, sanction the re ten tio n o f these officers in service a fte r th e ir a tta in ing th e ag e o f fifty-five years if he considers it necessary to d o so o n unquestion­ab le pub lic g rounds w hich will b e reco rderd in w riting , and every such officer will be sen t before the C iv il Surgeon fo r ex am in a tio n as to h is fitness o r o therw ise fo r fu rth e r service. I f certified to b e fit fo r fu rth e r sendee, the D is tr ic t Superin tendent o f Police m ay sanction th e officer fo r one y ear only a t a tim e, b u t i f h e is fo u n d to be unfit fo r fu rth e r service he will be re tired . Every such sanction fo r reten tion expires on the la s t day o f the official year, i .e ., 31st M atch , and shall th en b e renewed i f fu rth e r re ten tion is considered desirable. T h e Inspector- G eneral o f Police sanctions the re ten tion o r re tirem en t o f S ub-Inspecto rs , Sergeants, and In sp ec to rs o f Police. O rd inarily these officers will a lso b e req u ired to retire o n th e ir a tta in ing the age o f fifty-five years, b u t the Inspector-G eneral o f Police m ay san c tio n th e ir re ten tion , by g ran tin g them yearly extensions o f service a f te r their a tta in in g the age o f fifty-five years, in c a s e s w here he considers th e ir re ten tio n necessary o n unq u estio n ab le pub lic g rounds w hich shall be recorded in w riting , and provided also they produce certificates o f fitness for fu rth e r service on each o c c a s i o n fro m th e C iv il Surgeon, su b jec t to the exception th a t he can n o t san c tio n th e ir re ten tio n a fte r the age o f sixty y ears . In a ll o th er cases, “th e o rd e rs o f G overnm ent are necessary.

N o t e I .__T o a v o id th e s u b m is s io n o f a n u m b e r o f s ep a ra tere p o r ts , a l l p o l ic c officers w h o h a v e a i t a io e d ( o f a g e a b o u t to a t t a in ) t h e ag e o f fifty-five y e a r s , w ill b e c a l le d i n t o h e a d q u a r te r s in t h e m o n t h o f F e b r u a r y , n o d s e n t b e fo re t h e C iv i l S u rg e o n fo r e x a m in a t io n . A r e tu rn o f a l l t h e S u b - In sp c c to rs , S e rg ean ts a n d I n s p e c to r s w h o a r e d e c la re d b y ib e C iv il S u rg e o n t o b e h t fo r f u r t h e r s e rv ic e w ill be s u b m i t te d s o a s lo r e a c h t h e In sp ec to r - G e n e r a l o f P o l ice o n o r b e fo re t h e 1st M a r c h . T h e Ia s p e c to r -G e n e ra l o f P o l ic e will th e n in fo rm D is t r i c t S u p e r in te n d e n ts w h e th e r an e x t e n s io n o f se rv ice h a s b e e n g r a n te d o r D o t . ______

N o t e 2 . ^ N otw iihs .ia r id ing t h a i .,nnc»ion lo r e te n t io n in ihe? f r™ « H r ,1s? e c , f ie d . P * ™ ? h as b e c " gW«n, a S u b - In sp e c to r , who is fo u n d u n f i t fo r se rv ice b e fo re t h e e x p i r y o f th a t p e r i o d m a y bere t i re d w ith ih c s a n c t io n o f ih e In sp e c to r -G e n e ra l o f P o l i c e .

<• > J23’ , f the 9 vil S urSeon declares an offioer unfit fo rw 'th ^ A S? rV C$ - i n 5 -“ !*liCes m ay be a t o n ce dispensed w ith (A rtic le 4^5, Civil Service R egulations; b u t see p a ra ­graph 127 below). K

124. A n officer w ho has a tta ined toe age o f fifty-fivere tire from th e service (A rticle

464, Crvtl Service R egulations).

125. T h e rules which govern th e a m o u n t o f su p eran n u a tio n pension w hich m ay b e g ran ted are con ta ined in A rtic les 474, 486 a n d 487, C iv il Service R egula tions.

126. A n officer w ho is re tired on a su p e ran n u a tio n pension c a n n o t be re-em ployed in G overnm ent service??ri ; sar!ctl0“ the com peten t a u th o r ity (A rticle 520, Civil Service R egulations).

I n v a l i d i n g .

127. A n invalid pension p ro p o rtio n ed to tb e [ensth o f service is g ran ted to an officer w ho is certified bod ily o r m ental infirm ity fo r fu rth e r service in tbe Police. I f the invalid a service is less than ten years, a g ra tu ity only

R e g i o n s ) ‘ $ 441 and 474’ Civil Servic*

w . 128‘ l r ^ e ' ncaPac>ty is the result o f irregular or^ c h a f5ltsi>no Pension can be granted (Article

454, Civil Service R egulations).

h . J 2?u P i5 tric l Superin tendents a n d C ivil Surgeons shall be o n th e ir guard against endeavours to re tire o n invalidf t j ! i who are cap ab le o f serv ing longerleave to s £ ? CCrr C° Dfine them seIves i0 recom m ending leave to such policem en as are n o t likely to benefit bva fu r th e r s tay in h o sp ita l, a n d d o n o t ce rtify th a t a

policem an is incapacita ted fo r fu rth e r service unless they aPe officially requested to rep o rt u p o n the su b jec t (A rticles 449 a n d 4^0 Civil Servicc R egulations).

130. A n officer w h o has subm itted a m ed ica l certificate o f in cap acity fo r fu n h e r service shall as a ru le , be dis« ch arg ed from the service a t once.

1 3 !. A n officer w ho has ob tained an in v a lid pension m ay b e re-em ployed i f he regains hea lth , o r m ay b e re­em ployed in an o th e r b ranch o f G o v ern m en t service, su b jec t to the proviso th a t he c a n n o t d raw , in pension and pay com bined, a la rger sa lary th a n h e w as draw ing w hen he w as pensioned (A rticle 519, C ivil Service R egulations).

P e n s i o n s G e n e r a l l y .

132 T he ru les regard ing Police pensioners are con­tained in C h ap te r X X (read w ith C h ap te rs X V II to X IX ) o f the C ivil Service R egulations.

P r o v i d e n t F u n d s .

133. T he follow ing are th e o rd e rs d ea lin g w ith the Police O fficers’ P ro v id en t F u n d and th e G en era l P rov iden t F u n d :—

(1) T h e Po lice Officers P ro v id e n t Fund .—T his fu n d , full p a rtic u la rs o f w hich a re co n ta in ed in G o v ern m en t o f In d ia R eso lu tion N o . 3824-p., da ted the 18th A ugust 1899, pub lished in p a r t I I o f th e B u rm a Police G a­z e t t e , d ated the 23rd Septem ber 1899, w as absolu tely closed to all fu tu re en tran ts in to G o v ern m en t service o n the in s titu tio n o f the G eneral P ro v id en t F u n d on th e 1 st A ugust 1909.

•<2) T h e G en era l P ro v id e n t Fund.— T h e G eneral P rov iden t F u n d w as in stitu ted on the 1st A ugust 1909. T h e -ru le s regu la ting th e F u n d are em bodied in a special p am p h le t w hich is issued by the G o v ern m en t o f In d ia fro m tim e to tim e a n d a re n o t reproduced in th is M a n u a l. S ubscrip tion Is o p tio n a l fo r a ll C iv il Officers in service

w hich is supewtfr w ith in th e m eaning o f A rtic le 396 o f the C iv il Service R egulations, and w hose p ay is under Rs. 100 per m on th , a n d fo r officers, n o t b e ing E uropeans o r A nglo-Indians, w hose pay 5s over R s. 100 per m onth . S ubscrip tion is com pulsory in the case o f a ll E uropeans a n d A ng lo -Ind ians in perm anent em ploy o n a tta in ing a substan tive p ay o f R s. 100 per m onth o r m ore.

C H A PT E R V II.

Leave.

Se c t io n 1.— G e n e r a l R u l e s .

134. T h e g ra n t o f leave to a ll ran k s o f Police Officers will be regulated by the R ules in C h a p te r X o f the F und am en ta l R ules (1922) a n d ihe B urm a Leave R ules, published L ocal G overnm ent F in an c ia l D e p a rt­m ent N otification N o 53, dated the 1st O c to b e r 1934 (reporoduced in P a rt 1 o f the Police G aze tte , d ated

m ihe 13th O ctober 1934).

Se c t io n 11.— C a s u a l L e a v e .

1 3 5 . n o d e f in it io n o r rules fo r the g ra n t o f “ casual leave” a re contained in the F und am en ta l Rules* b u t casual leave u p to a m axim un o f ten days m ay b e g ra n t­ed in con fo rm ity with the A dm in istra tiv e Instruc tions issued by G overnm ent a copy o f w hich is reproduced as A ppendix A -X LV .

C asu a l leave for a longer period than ten days will only be gran ted under ab n o rm al c ircum stances a n d in the case o f G a te lte d Officers requires Ihe s a n d ion o f the R ange D eputy Inspector-G eneral o f Police w ith the c o n c u n c n cc o f the D eputy C om m issioner an d the C om m issioner.

D eputy Inspector-G eneral m ay g ra n t casu a l leave to D is tr ic t Superin tendents o f Police and o th e r officers in independent charge o f D istric ts under th e ir con tro l w ith :h e previous concurrence o f the D ep u ty C om m is­sioner a n d the C om m issioner.

D is tr ic t S uperin tenden ts m ay g ra n t casu a l leave to officers o f all ran k s serving under them , b u t in th e case o f A ssis tan t S uperin tendents o f Police an d D ep u ty S uperin tenden ts o f Police, th e p rev ious concurrence o f th e D e p u ty C om m issioner m u s t b e ob ta ined . A ssistan t S uperin tenden ts o f Police o r D eputy Superin tendents o f P o iice in charge o f independent D is tric ts m ay g ran t casual leave to subord ina te police officers o f all ranks serving u n d e r them . T hese pow ers m ay n o t b e any o th er officers su b o rd in a te to them .

In the case o f officer of, and above, th e ra n k o f D ep u ty S uperin tenden t o f Police, a rem ark to tbe effect th a t the C om m issioner a n d /o r the D ep u ty C om m issioner, as the case m ay be, bas n o ob jec tion to th e g ra n t o f casual leave, will be no ted o n every ap p lica tion fo r such leave. Its om ission e n ta ils 'T T u rth e r reference a n d cause delay to th e officer asking fo r leave.

T eleg raph ic requests fo r leave, to w hich a reply by w ire is needed, will invariab ly b e sen t a s privat® tele­gram s answ er p rep a id .

136. A leave acco u n t w ill b e m a in ta in ed fo r each Police Officer exeept those com ing u n d e r t h e . Burm a Leave Rules.

137. T he leave account o f G azetted Officer will b e m a in ta in ed b y the A ccountan t-G eneral, B u rm a , o f an In sp ec to r o f Police an d E uropean S ergean t by the in sp ec to r-G cn era l o f Police, and o f a ll o th er Police Officers by th e head o f the office in w hich h e is em ployed. T he leave account o f Police Officers of, and below the rank o f Sub-In&pector will be kept w ith th e ir C haracter and Service Rolls.

S e c t i o n I V . — A u t h o r i t i e s w h o m a y G r a n t L e a v e .

138. A n ap p lica tion fo r leave o r f o r an extension o f leave will be m ade to the san c tio a io g au th o rity th ro u g h ttie usual channels.

S L — L e a v e A c c o u n t s .

139. A pp lications For leave, o th e r th a n casu a l leave from G aze tted Officers, will b e sub m itted in the p rescribed form* O nly under very excep tional ciruni- stances w ill an officer be perm itted to p roceed o n leave in an tic ipa tion o f sanction.

140. Leave, o ther th an casual leave, to officers o f th e ran k o f A ssistan t S uperin tenden t o f P o lice a n d above will be g ran ted by G overnm ent. Leave to D ep u ty Super­in ten d en ts , Inspecto rs, an d E u ro p ean Sergeants will b e gran ted b y the Inspector-G eneral o f Police, and will be notified in the P o lice G a z e t te . D istric t S uperin tenden ts m ay g ra n t leave o f all kinds, adm issib le u n d e r th e R ules,

. to officers below the ran k o f Ito p ec to r.

S e c t i o n V.— L e a v e o n M e d i c a l C e r t i f i c a t e .

141. The procedure to be follow ed in connection w ith leave in India is con ta ined in S upplem entary R ule* 84 to 8 6 , and 103 to 130, o f B urm a C o m p ila tion o f the F und am en ta l Rules, V olum e I , and th a t re la tin g to leave o u t o f In d ia is con ta iaed in A ppend ix N o . 4 in V olum e II ib id . ^ ------

S e c t i o n V I . — H o s p i t a l L e a v e o r l e a v e T a k e n o w i n g t o

S i c k n e s s .

142. Leave m ay be granted to officers a n d m en sick in hosp ita l as u n d er:—

(a) C asual leave, sub ject to a m axim um o f te n days in a n y one year.

(b) H ospita l leave (n o t adm issible to a ran k higher th an th a t o f a H ead C onstable).

(c) Leave on average pay o r h a lf average pay asfar a s it is due.

(d ) Leave no t due on h a lf average p a y , su b jec tlo ihe cond itions laid dow n in Fund m enial R u le 81 (c)and the G overnm ent o f In d ia ’s o rders thereunder.

i

(e ) E x trao rd inary Leave.

A s a general ru le , w hen officers and m en a re sick fo r sh o r t periods o f t e n days o r un d er, th e leave will o rd inarily b e trea ted a s casual leave, so long as adm ission to h o sp ita l is n o t o f co n stan t occurrence. To officers o f and below th e ran k o f H ead C onstab le hosp ita l leave m ay be gran ted in cases w here leave is n o t adm issib le under the B urm a D isab ility L eave R ules w hen ailm ents which are no t caused by a c c id en ta h n ju ry can reasonab ly be ascribed to causes connected w ith the perform ance o f Iheir official du ties, a n d a re certified by the C ivil Surgeon o f th e d is tric t in w hich they reside n o t t o be d irectly caused b y irregu lar o r in tem perate hab its . Police Officers of, and above, th e ra n k o f S ta tion W rite r w ho are in hosp ita l fo r m o re th a n ten days, and o th e r ranks to w hom no hosp ita l leave is due , m ay be aw arded leave m entioned in clauses (c), (d) and (e). I f an officer o r m an has leave o n full pay d u e to h im leave on fu ll pay will be given, a n d he will n o t b e p laced o n h a lf pay.

143. H o sp ita l leave is adm issib le on ly to H ead C o nstab les a r d C onstab les, and the p ro ced u re fo r its g ran t is contained in S upplem entary R ules 140 to l4 3 o f B urm a C om pila tion o f F undam enta l R u les, and Supple­m entary R ules, V olum e 1.

144 . T he period o f hosp ita l leave will no t coun t a s ' d u ty fo r earning o th er leave. In the case o f those H ead C o nstab les and C onstab les whose leave is regu la ted under the F und am en ta l Rules, the w ords “ H o sp ita l Leave” will b e w ritten-across colum n I below the last en try in their leave account, and against these th e to ta l period o f hosp ita l leave gran ted will be show n in co lum ns 2 and 3 thereof. T his period will be excluded in calculating the p e rio d o f o th er leave earned (co lum ns 4 and 5) on the next occasion

145. In places w here C om pensatory Local Allowance 5s adm issib le under the ru les It may be draw n fo r Ihe p o rtio n o f the hosp ita l leave w hich is g ran ted o n average pay.

146. H ead C onstab les and C onstab les app ly ing fo r leave on the g ro u n d o f sickness will b e encouraged to take hosp ita l leave, i f adm issib le, instead o f leave on m edical certificate.

147. T he num ber o f m en absen t o n leave a t . one tim e w ill o rd inarily be lim ited to 10 pfer cen t, o f the fo rce.

S e c t i o n V II.— A b s e n c e W i t h o u t L e a V b ,

148. A bsence f* a n d u ty w ith o u t leave, o r overatayal o f leave will en tail loss o f p ay fo r th e p e rio d o f such absence. T he period w ill n o t c o u n t a s d u ty fo r pension , leave a n d increm ents. H a lf the period w ill a lso be d eb it- ed to th e leave^account o f the absen tee.

If , now ever. the officer re tu rn s to d u ty , o t applies fo r an ex tension o f leave w ith in a p e r jo d of 21'days from th e d a te o f such absence w ithou t leave, o r from the d a te o f expiry o f the leave a lread y g ra n te d ; and adduces- reasonable g rounds fo r such u n au th o rized a b ­sence, th e au th o rity co m p e ten t to sanction leave ( i.e ., the Inspect o r-G en era I o f Police in th e c a s e o f Inspecto rs o f Police, E uropean Sergeants and D ep u ty S u p erin ten d ­en t o f P o .jce .an d the D istric t S u p erin ten d en t o f PoliCfe in the o f case o f Sub-Inspecto rs o f Police a n d low er ranks) m ay sanction any regu lar leave, due a n d adm issib le , to cover such absence. I f the absence w as w ilfu l, i.e., i f i t is n o t sa tisfacto rily explained, (he absentee w ill n o t be en titled to any leave sa lary fo r the period o f such ab ­sence, w hich will be trea ted as m isbehav iou r fo r the pu rposes o f the F undam ental R ule 15, and will render him liable to d ep artm en ta l pun ishm en t in a d d itio n .

149. I f a Police Officer does n o t re tu rn to d u ty , o r docs n o t ob ta in an extension o f leave w ith in 21 days a fte r the .expiry of_ lhc leave originally g ran ted to him. he w ill be abiuH ged a deserter, h is nam e s tru ck off ilic_ s tren g th , an a his p lace filled up.

150. D esertion will no t be show n in th e re tu rn o f pun ishm en ts, b u t the nam es o f desereers w ill b e p u b lish ­ed in th e Police G azette , tbe entry in tb e la s t colum n

, , l . n e sc rio tiv e Roll in such eases be ing show n as ‘•S truck o ff the strength a s a deserte r," aftS thfc fitvget£ S \ Z o n th e la s t page: o f th e ir « ! ^ “ d Serv ice R olls w ill b e sen t to the F inger P rin t B ureau .ln se in , fo r re c o rd .

S e c t i o n V I I I . — R e p o r t s o n R e t u r n t r o m L e a v e .

t* i All C ivil Police Officers o f, a n d above, th e1 ?fT«*n<NHnr jirriv inc a t R angoon w hether o n re tu rn

fm m L d e S r e o n l ^ v e o r Sn tra n s fe r , w ill rep o rt hemseW es in p e ^ o n a t th e office o f th e Inspecto r-

fiSTeral o f P olice. Officers p roceed ing on leave will com m unica te th e ir addresses to th e A ssistan t In sp ec to r-G enera! o f Police.

CH A PTER VIII.

T ra n s fe rs an d P o s tin g s .

T r a n s f e r s .

t « T ra n s fers o f I nspec to rs. Sub-1 ns p ec to rs , S ta t j o n W rite rs 5 A d C on stab les, and C o nstab les w ithin a d is tr ic t w ill b e m ad e by th e D is tr ic t S up erin ten d en t.

T ran sfe rs o f In sp ec to rs a n d S ub-Inspecto rs from one d is tric t t o a n o th e r in th e sam e r a n g e ’« U b e m ade b y th e D eputy In sp ec to r-G enera l o f Police.

T ran sfe rs o f In sp ec to rs fro m one range lo an o th er w ill b e m ade by th e Inspecto r-G enera l o f Police.

T ran sfe rs o f Sub-Tnspectors from o n e range to an ­o th e r will b e arranged by D ep u ty Jnspeclo rs-G eneral b y m u tu a l agreem ent. W hen a p ro p o sed tran sfe r from one range to an o th er c a n n o t be m u tu a lly a rran g ed , a reference will be m ade to th e In sp ec to r-G en era l foro rders .

T h e D istric t S uperin tenden t o f P o lice w ill keep the D istric t M ag istra te inform ed o f a ll tran sfe rs , and ob ta in his p rev ious co n sen t to Ihe tran sfe r o f C o u rt ProsecutingOflicera.

T ran sfe rs o f S ta tio n W rite rs , H ead C onstab les, and C onstab les from one d is tric t to an o th e r w ill b e m ade by m u tu a l a rran g em en t betw een the D is tr ic t Superin ­te n d e n ts o f the d istric ts concerned.

T ran sfe rs o f Inspecto rs w ith in a d is tr ic t w ill be repo rted to the A ssistan t Inspecto r-G eneral o f Police fo r p u b lica tio n in th e B u rm a P o lic e G a z e t te .

153. T h e Inspecto r-G enera l o f Police w ill o b ta in th e p rev ious concurrence unofficially o f G o v ern m en t to the tran sfe r o r posting o f a D is tr ic t S u p erin ten d en t, the C om m issioner o i the D ivision being p rev iously consulted .

G overnm ent will then notify the tra n s fe r o r posting in the B u rm a G a z e t t e o n receipt from the Inspecto r- G en era l o f Police o f the necessary n o tifica tion .

154. ( i ) The p o stin g o f D ep u ty S u p e rin ten d en t o f Police to d istric ts a n d o f tran sfe rs w ithin a n d beyond th e lim its o f a d is tric t are o rd inarily m ad e by the Inspecto r-G enera l o f Police o n his ow n m o tio n o r on the suggestion o f the D istric t S uperin tenden t o f Police.

( i i ) T he Inspector-G eneral o f Police w ill ob ta in th e p rev ious concurrence unofficially o f G o v ern m en t to th e tran sfe r o r posting o f an A ssistan t S uperin tenden t o f Police.

( i l l ) T he C om m issoner o f th e D iv ision will be consu lted in the case o f transfer from o r p o stin g to the In d ep en d en t C harge o f a n A ssistan t S uperin tenden t o f Police o r a D eputy S uperin tendent o f Police.

(iv) A ll such transfers and postings w ill b e notified by the lnspecio r-G eneral o f Police in P a r t I o f the B u rm a P o lic e G a z e t te .

(v) Officers on tran sfer are stric tly p ro h ib ited from taki.tg w ith them any Police Officcr o r inducing any Police Officer to resign on the prom ise o f em ploym ent in the d is tric t to w hich they are being transferred .

155. (i) Police Officers oft and above , (he ran k o f officiating In sp ec to r and Sergeant o f P o lice shall n o t o rd in a rily be posted to a charge w ith in Ihe ju risd ic tio n o f w hich any o f th e ir c lose re la tions (in which term s p aren ts , paren ts-in-law , a u n ts , uncles, b ro th ers , first cousins, sons-in-law , daughters-in-law , b ro thers-in -law and siste rs- in-law a re incl u d e d ) reside.

(ii). T hese orders will n o t app ly to officers ho ld ing special appo in tm en ts such as the In s tru c to rs in the B urm a Police T ra in in g School a t M an d a lay , o r to any A p p o in tm e n ts attached to th e C rim in a l Investigation D epartm en t w ith h ead q u arte rs a t R an g o o n o r Insein , n o r will th ey apply to officers posted to o r s ta tio n ed in R an g o o n , the. C hin H ills, the A rak an H ill T ra c ts , a n d the Salw een D istric t. T hey m ay also be re laxed a t the d iscre tion o f the In sp ec to r-G en era l o f Police in the case o f officers posted to d is tric t in the A rak an D ivision and th e T avoy an d M ergui D istric t, w hen it is no t found possible to send to th a t d is tric t a n officer fro m B urm a p roper, o r from an o th er d is tric t in th e sam e div ision .

(h i) In cases o th e r th an those specified in c lause (ii)w here .lt is deem ed necessary fo r special reaso n s to relax the o rders in c lause (ft, the posting w ill b e carried ou t by th e Inspector-G eneral o f Police w ho w ill a t th e sam e tim e re p o rt it to G overnm ent fo r in fo rm a tio n w ith a s ta tem en t o f the reasons therefor.

156. A list o f re la tions o f Police Officers as described In p arag rap h 155 (i) is m ain ta ined in th e office o f the Inspector-G eneral o f Police. In o rder th a t th is lis t may be k ep t u p to date , all Police Officers o f , and above, the ra n k o f O fficiating Inspector and Sergeant (o ther than those E uropean Police Officers o f any ran k w ho have no re la tions w hatsoever o f th e k in d referred to residen t in B urm a) a re expected to report to the A ssistan t Inspector-G eneral o f Police any changes in th e lis tl o rig inally furnished by them . N ew ly appointed^ o r p ro m o ted officers will subm it the specified lis t o f relations to th e A ssistan t Inspector-G eneral o f P o lice o n th e ir first ap p o in tm en t o r p ro m o tio n , a n d sim ilarly will be expected to keep the lists u p to date .

157. Should the provisions o f p a rag rap h 155 (i) be overlooked at any time when a posting is made theD istric t S uperin tenden t o f the d is tr ic t from o r to which the r u l i n g is m ade will b ring th e m atte r im m ediately 10th e no tice o f the A ssistan t I nSncctdr-O eneral o f Police.

1SS Every officer w ho is transferred w ill, befo re his d ep a rtu re , be provided a last pay certifica te (A rticle 83, C iv il Service Regulations!.

159. Police Officers of, and above, th e ra n k o f Sub- Inspecto r under o rders fo r tran sfe r w ill b e requ ired to s ta r t w ith in seven days o f receip t o f orders.

C H A P T E R IX.

P u n ish m en ts , A p pea ls , and M em o ria ls .

S e c t i o n • I .— A p p r o v e d S e r v i c e .

160. (i) C onstab les a re entiled to an in crem en t o f R e. 1 a rte r tw o years’ approved service, a second incre­m en t o f R e. I a f te r a to ta l o f five years* ap p ro v ed service, a<nd subsequent increm ents o f Re, 1 a f te r n in e , fourteen , n ineteen , and tw enty-four years’ approved service respectively.

(2) T iie periods o f approved service n am ed in th e preceding ru le are su b jec t to (tie in te rru p tio n s specified in R ule 3. P eriods spen t on leave w ith pay will coun t tow ards approved service.

(3) T he follow ing co n stitu te in te rru p tio n s o f approved serv ice:—

(i) Suspension which by special o rd e r is no tallow ed to co u n t tow ards pension o r leave.

(ii) E x trao rd inary leave w ith o u t allow ances,

(4) A ny such in te rru p tio n s w ill requ ire an a d d itio n a l period o f approved service in o rd e r th a t the first, second, o r th ird - increm ent, as the case m ay be, m ay be earned . I f any fu rth e r in te rru p tio n occurs in tbe

ad d itio n a l period it will en tail a second additional period o f approved service beginning from th e conclusion o f the first ad d itio n a l period .

Example.—A C onstab le o f fo u r years’ service becom es liable to an in te rru p tio n o f o n e y ea r. Being o f fo u r years’ service he w ill in any case have to serve one m o re year to com plete the five y ea rs1 service o rd inarily required to ea rn h is increm ent, and he will then h ave to serve one m ore year as ad d itio n a l service before he ca n o b ta in it .

I f he again becom es liable to an in te rru p tio n o f one year, h e w ill h av e to serve th a t ad d itio n a l year o n the com ple tion o f th e ad d itio na l year already aw arded fo r h is fo rm e r in terrup tion .

( 5 ) A n o rd e r w ithold ing a fu tu re increm ent as a specific punishm ent will cleary s ta te the p e rio d fo r w hich such increm ent is w ithheld.

T h e w ithholding o f a fu tu re increm ent fo r a specific period will n o t affect the g ran t o f fu r th e r increm ents o n th e da tes they w ould o rd inarily fa ll d u e , unless the a u th o rity concerned o rd e rs th a t such p o stp o n em en t o f increm ent will have the effect o f p o s tp o n in g fu tu re increm ents, vide R uje^24 o f th e F u n d am en ta l R ules.

S e c t i o n I t . — P u n i s h m e n t s .

161. T he punishm ents which m ay b e aw arded are detailed b e lo w :—

( H Punishm ent d rill, ex tra gu ard , fa tigue , o r o th er p en a l du ty .

( 2 ) C onfinem ent to b a rra ck s fo r a te rm n o t exceed­ing fifteen d ay s w ith o r w ithou t pun ishm en t d rill, ex tra g u ard , fatigue, o r o th e r penal duty.

( 4 ) C onfinem ent in the H ead q u a rte rs P o lice S ta tio n fo r a te rm n o t exceeding seven days w ith o r w ithou t fo rfe itu re o f a ll pay and allow ances fo r th a t period .

M ) W ithhold ing o f fu tu re increm ents fo r a period w hich shall n o t b e fo r less th a n fo u r m o n th s. (T his includes stoppage a t an efficiency bar.)

( 5 ) R em oval from any office o f d istinc tion or special em olum ent.

( 6 ) Censure.(7 ) R ed u ctio n—

( i ) to any p lace in the ran k in w hich h e is serving,

( i i ) to a low er stag e in the sam e tim e scale, p e rm a n e n tly o r tem porarily ,

( i i i ) to a low er rank .( 8 ) Suspension. [See N o te (2 ).]( 9 ) Rem oval.(1 0 ) D ism issal.

NoTfi 1.— O f th e p u n is h m e n u d e ta i le d a b o v e , ( I ) , {2> a n d (3) c a n n o t t * in fl ic ted o n officers a b o v e th e r a n k o f C o n s ta b le .

N o t e 2 .__S usp en sio n m a y b e o rd e re d o n ly a s a p r e l im in a r y toa n e n q u i ry , a n d n o t a s a su b s ta n t iv e p u n is h m e n t .

162. ( 1 ) D istric t Superin tendents o f P o lice (including A ss is tan t o r D ep u ty S uperin tenden ts o f P o lice in inde­p e n d e n t charges o f d istric ts a s in fe rio r P o lice charges, and a lso the A ssis tan t Superintendents o f P o lice , N o rth ­e rn a n d Southern Shan S tates) m ay aw ard the pun ish ­m ents enum erated in p arag rap h 161 as follow s :—

(1) T o C onstables—all w ith the exception o f (7)(iii).(11) T o H e g r f - C o n s t a W e s a n d S t a t i o n W r i t e r s — a l l

w ith t h ^ e x ^ p t io n o f (2) and (3).(iii) T o Sub-Inspectors and Sergeants— all w ith the

exception o f ( l ) ,{ 2 ) a n d (3 ) ; and in the case o f Ser­geants (7) (iii).

(iv ) T o inspecto rs (4), (5), (6) and (8).(2 ) D ep u ty Inspectors-G eneral o f P o lice have alt

th e pow ers o f D is tr ic t Superintendents o f Police, a n d in a d d itio n m ay aw ard to Inspecto rs the punishm ents enum erated in p arag rap h 161 (7), (9) fn d (10).

(3) T h e Inspector-G eneral o f Police has all the pow ers o f a D eputy Inspector-G eneral o f Police.

(4 ) A n A ssistan t S uperin tenden t o r D ep u ty Superin* ten d en t m ay aw ard punishm ents (1) and(2) to C onstables fo r a period no t exceeding seven days.

(5) A n Inspecto r m ay b e invested b y the D istric t S uperin tenden t w ith the pow er to aw ard punishm ents (1) and (2) to C onstables fo ra p e rio d n o t exceeding four days.

163. The following tab leg ives in a concise form the punishments which may be awarded by Police Officers to ihe District Police :—

O flicc rs who ip a y a w a rd

d e p a r tm e n ta l punU K m cn ii .

1 1 )

? u o ish m c n (s w hich th e y m ay a w a rd .

i 2 )

P o lic e Officers in r e s p e c t o f

w hom p u n ish m e n ts

m a y b e a w a rd e d ,

f 3 >

R e m a rk s .

(4)

l n $ p c : i c r o f Police*

;i)Punishm {?n( d r i l l , e x t r a g u a rd , fa* t ig u e . o r o th e r p e n a l d u ty fo r a p e r io d not

exceed ing four days.

C o n s ta b le s . . . P ro v id e d th e In s p e c to r is e spec ia lly inves ted w ith th e s e po w ers b y th e D e p u ty Superin ten* d e n t o f P o l ic e .

___

(2) C o n f in e m e n t to b a r ra c k s w ith oi w i th o u t p u n is h ­m e n t d r i l l e x t rs g u a r d , f a t ig u e , ot e t h e r p e n a l du ty £o*-*2’p e r io d not

exceed ing fou r days.

D o .

A ss is ta n t o r D ep u ty Super* io te n d e n r o f Policy:

' l ) P u n j s h m e n t d r i l l , e x t r a g u a rd , f a ­t ig u e o r 9 ther p e n a l , d u ty f o r a perio 'd n o t exceed ing seven days.

D o .

.

2) C o n f in e m e n t to b a r ra c k s w ith oi w i th o u t punish* n fen t d r i l l , e x t ra g u a rd , f a t i g u e , o r o th e r p e o a l du ty f o r a p e r io d n o texceed ing seven days.

D o ;

( ” )

Officers w ho P o lic e Officer*mtiy a w a rd P u n is h m e n ts w hich in respec t o f R e m a rk s .

d e p a r tm e n ta l th e y m ay a w a rd . w h o mp u n is h m e n ts . p u n is h m e n ts

m a y be a w a rd e d .

(1 ) ( 2 ) ( 3 ) ( 4 )

D is t r ic t S u p e r ­in te n d e n t o f P o lic e ( i n c l u d ­in g A ss /s tun t o r D e p u ty S u p e r in t e n ­d e n t o f Po lice h o ld in g in d e ­

p e n d e n t d is tr ic t P o lic e c h a r g e a n d the A ss is ­ta n t S u p e r in ­te n d e n ts o f P o lic e . N o r t h ­e rn a n d S o u ­th e rn S h an S ta tes) .

D is t r ic t S u p e r ­in t e n d e n t o f P o l ic e ( i de lud ­ing A ss is tan t o r D e p u ty S u p e r in t e n ­d e n t o f Po lice h o ld i n g inde­p e n d e n t d is t ­ric t p o lice c h a r g e s a n d th e A ss is tan tSuperinten*d e n ts o f Police,

I (P u n is h m e n t d r i l l , e s t r * g u a r d , f a ­t ig u e , o r o th e r p e m ti d u ty .

(2 ) C o n f in e m e n t to b a r ra c k s Tor a te rm n o t e x c e e d in g fifteen d a y s w ith

o r w i th o u t P u n is h ­m e n t d r i l l . e \ t r a g u a rd , f a t ig u e , o r o th e r p e n a l du ty .

(3> C o n f in e m en t in th ? H e a d q u a r te r s P o l ic e s ta t io n for a te rm not

- " 'e x c e e d in g seven d a y s w ith o r w i th o u t fo rfe i tu re o f a l l p a y a n d a l lo w a n c e s o f th a t p e r io d .

4 ) W i th h o l in g o f f u tu r e in c re m e n ts . (T h is inc ludes s to p p a g e a t an efficiency b a r . )

5 ) R em o v a l from a n y office o f d is t in c t io n o r s p e ­c ia l em o lu m en ts .

6 ) C en su re

D o .

D o .

D o .

I n s p e c to r s S e rg e a n ts , S u b -In sp e c ­to r s , S ta t io n W r i te r s , H e a d C o n ­s ta b le s a n d C o n s ta b le s ,

D o .

D o .

T h e w ithho ld* ing o f such in c re m e n ts sh a l l c o t be f o r Jess th a n fo u r m o n th s .

Officers who Police Officersm a y a w a rd P u n is h m e n ts w h ich in re sp ec t o f R e m a rk s .

d e p a r tm e n ta l m ay a w a rd .

iii

w homp u n is h m e n ts . p u n is h m e n ts

m ay be a w ard ed .

(1) ( 2 ) < 3 > ( 4 )

N o r th e r n a n dS o u th e rnS h an S ta te )— concld .

( 7 ) R e d u c t io n — li> t o a n y p lace

in th e r a n k tn w h ic h he Is s e rv in g ,

( ii > l o a low er s tag e in th e s a m e t im e scalc per­m a n e n t ly o r te m p o ra r i ly

( i i i ) t o a lo w er r a n k .

( 8 ) S u s p e n s io n ...

( 9 1 R em oval

D e p u ty I n s p e c ­to r -G e n e ra l o f P o l ic e .

10) D ism issa l

A ll the po w ers v . <i D is t r i c t S u p e r in* te n d e n t c f P o lic e , a n d i n a d d i t io n . tb e fo llow ing :—

7 ) R e d u c t io n —I j) t o a n y p la ce

in th e r a n k in w h ich he U se rv ing ,

S ergean t* . Suo*InspeC ' to ra , S ta t io n W rite r* , H e a d C o n ­s ta b le s a n dC o n s ta b le s ,

In spec to rs . S e rg ean ts , Sub* In s p e c ­to r s , S ta t io n W rite rs , H e a d C o n ­s ta b le s a n d C o n s tab les .

S ergean ts , S u b -In spec- to rs , S ta t io n W rite rs , H e a d C o n ­s ta b le s a n d C o n s ta b le s .

D e .

In sp e c to rs .

P u n isb m e n t(7 ) ( i i i ) c a n n o t b e aw a rd e d t o C o n ­s ta b le s a n d S e rg ean ts .

Officers w h o m ay a w a rd

d e p a r tm e n ta lp u n is h m e n ts .

(1)

P u n is h m e n ts w h ich th e y m ay a w a rd .

(2 1

P o l ic e Officers i n r e sp e c t o f

w hom p u n is h m e n ts

m a y be a w a ra e d .

( 3 )

R e m a rk s .

< 4 )

i i i ) t o a to w er s ta g e in tb e s a m e t im e sca le p e r ­m a n e n t ly o r te m p o ra r i ly .

( i i i ) t o a low er r a n k .

D e p u ty ln s p e c - to r -G e n e ra l o f P o l ic e — c o n c ld .

{9) R em oval

(10 ) D is m is s a l ...

In spec to rs .

D o .

lnsp<ctor«G ene* ra t o f P o l ic e .

All th e p o w e rs o f a D ep u ty Inspector* G e n e r a k q f Po lice .

In spec to rs , S e rg ean ts . Sub»Inspec- t o n , S ta t io nW r i t e r s , H e a d C o n ­s ta b le s , a n d C o n s ta b le s .

N ot e .— (a ) T h e C o m m is s io n e r o f P o lic e , R a n g o o n , h a s tb e p o w e rs o f a D e p u ty In s p e c to r -G e n e ra l o f P o l ic e a s r e g a rd s p u n i s h in g In s p e c to r s o f t h e B u rm a P o lic e se rv in g u n d e r h im .

{ b ) T h e fo l lo w in g a r e m a j o r p u n ish m e n ts—

P u n is h m e n ts ( 7 ) , ( 9 ) arid ( 1 0 ) .

( c ) T h e fo l lo w in g a r e m i n o r p u n ish m e n ts P u n is h m e n ts ( I ), ( 2 ) , ( 3 ) . ( 4 ) , ( 5 ) a n d ( 6 ) .F o r p u rp o s e s o f p u n is h m e n t L ance H e a d C o n s ta b le s c o u n i a s H e a d C o n s ta b le s .

( d ) R u le s r e g a rd in g Ihe p u n is h m e n ts o f ih e M i l i t a r y Po lic i F o r c e b y Officers o f t h e C iv i l P o l ic e a re c o n ta in e d in p t r a g r a p h 85 o f t h e B u rm a M i l i t a r y P o l ic e M a n u a l .

G en e ra l Rules.

164. Suspension may be ordered only as a preliminary to an enquiry and no t as a substantive punishm enl. An officer inio whose conduct a departm ental inquiry is to be held should ordinarily be placed under suspension if there appear reasonable grounds for believing that the fact or conduct alleged will lead to the fram ing of a charge, and such charges, i f proved, may result in his removal, dismissal, o r reduction. The power o f suspension m ay be exercised a t any time during the preliminary investigation, or the inquiry proper. The respondent should ordinarily be suspended when charges are framed, though the officer conducting the preliminary investigation o r enquiry p roper should invariably consider the desirability o f suspending the respondent a t an earlier stage \jt the proceedings when a good p r im a fac ie case has been made ou t against him, and particularly when the continuance in officer of the respondent appears to be prejudicial to the public interest, or likely to result in the suppression o f evidence. The period o f rime spent u n d s r suspens’o i ,and the consequent pecuniary loss and disgrace inflictedon the respondent, should be taken into consideration in determining the nature o f any punishment which it may be decided to inflict.

165. The Inspector-General o f Police o r a Deputy Inspector-General o f Police may, pending an inquiry, o rder th e suspension o f an Inspector. Sergeant, Sub- Inspector, Station W riter, Head Constable, o r Constable. An Assistant Superintendent, Deputy Superintendent of Police, o r Inspector, may suspend a S tation Writer, Head Constable, o r Constable, pending an inquiry by the District Superintendent o f Police, only when such a course is necessary in the interests o f discipline, but such departinenal order o f suspension will no t carry with it any reduction o f salary unless, and until, it is confirmed by tbe District Superintendent o f Police.

i.e., D istrict Superintendent o f Police, Assistant Superin­tendent o f Police, o r D eputy Superintendent o f Police,

but such departmental order o f suspension shall not carry w ith it any reduction o f salary in the case of District Superintendents and Assistant Superintendentso f Police, unless and until it is confirmed by Government.

Gazetted Police Officers should be suspended only when such a course is necessary in the interests of discipline, and in all cases in which such an order of suspension is made a full and immediate report should be made so as to obtain the orders o f Government.

167. A n officer placed under suspension can be released from suspension on ly 'by the officer who has authority to award punishment, but should the enquiry disclose no offcnce, then the order o f suspension may be removed by the officer who gave it.

168. When any non-gazetted Police Officer is placed, or is abo u t to be placed, under suspension all fire-arms and ammunition in his possession will be taken from him, and piacfcd in the nearest Police Station, or, i f a t headquar­ters, in the Store Room, arid will no t be returned to him unless, and until he is released from sjspension and reinstated.

169. Railway Police Officers will no t ordinarily be suspended by officers o f the D isttic t Police.

170. A Police Officer does no t cease to be a Police Officer wnife under suspension. D uring the term of suspension the powers, functions, and privileges vested in him as a Police Officer are in abeyance, bu t he continues subject to the same responsibilities, discipline, and penalties, and to the same authorities, as i f he had not been suspended. He will not wear Police uniform.

170. An officer under suspension is entitled to no salary while he is absent from duty. But subsistence grant, a t a rate not exceeding one-quarter o f his salary, m ay be granted by (he authority suspending him to an officer suspended from office pending enquiry into his alleged misconduct.

6

I f an officer dismissed is re-instated o n reconsider­ation o r appeal, o r if an officer suspended during^ en­quiry in to his cooduct is re in s ta ted , then the revising o r appetlate authority , (or, in the case o f an officer suspended during enquiry into his conduct, the authori­ty who suspended him), m ay g ran t to the officer for the period o f his absence from duty—

( i ) i f the officer is honourably acquitted, the full pay to which he would have been entitled if he had not been dismissed o r suspended, by an order to be separately recorded, any allowance o f which be was in receipt p rior to his dismiss­al o r suspension ; or

(il) if otherwise, such proportion of such pay and allowances as the revising or appellate authori­ty may prescribe (Fundam ental R u le 54),

In a case falling under (i), the period o f suspen­sion o r dismissal will be treated as a period sperft on duty. In a case falling under clause (ii) it will noi he treated as a period spent on duty unless the revising or appeilate authority so directs.

172. T he Inspector-General o f Police may revise any order passed by a Deputy Inspector-General of Police o r District Superintendent o f Police. A Deputy Inspector-General o f Police may revise any order passed by a District Superintendent of Police. Returns o f all m ajo r punishments are submitted m onthly in Form

Police n t0 InsPcclor"GeneraI o f Police through theDeputy Inspector-General o f Police concerned, and the Inspector-General o f Police or Deputy Inspector-General o f Police, if he thinks fit, may call for tlie papers con­nected with any particular case.

173. In all cases o f removal o r dismissal the proce­dure enjoined by Local Government General Department ’G ’ C ircu lar No. 49 o f 1930 (Appendix A-V)laying down the procedure for Departmental Enquiries will be strictly observed.

S e c t i o n H I . — L i m i t a t i o n o f P u n i s h m e n t s .

174. Absence without leave (o r in excess o f leave) entails under account rules (a) forfeiture o f pay fo r the period o f absence and (b) forfeiture o f past service (being an in terruption o f service), It therefore carries witfi it Us own punishment ; and i t ordinarily suffices on the first occasion to inform the officer o f w hat he has risked by his folly, and to record an order placing him on leave without pay fo r the period o f his absence.

Absence without leave, or in excess o f leave for 21 days, completes the offence o f desertion, and in these circumstances, the offender's name will invariably be struck off from the first day o f such absence, any pay that m ay be due being forfeited.

175. Should, however, a man who has been struck off as a “ deserter” (for 21 day 's absence w ithou t leave) return and apply fo r re-instatement on the grouna that ill-health, family bereavements, o r o ther grave cause really prevented his return, his case will be carefully considered. I f the District Superintendent considers the reason adduced unsatisfactory o r unrelia­ble, the order to strike off will be (by formally recor­ded order) confirmed. If, on the o ther hand, the applicant makes out a good case, the District Superin* tendent may re-insiaie him, and treat th e period o f unauthorized absence as leave without allowances. An application will then be made to the Inspector-General to cancel the descriptive roll which has been published in the P o l i c e G a z e t te .

176. When a Police Officer holding a permanent appointm ent is tem porarily o r perinanenty reduced to a lower rank, he will be assigned his place at the top o f the lower rank, save as may otherwise he expressly ordered by the punishing o r revising authority.

177. The procedure laid down in paragraph 176 will be applied to the eases ofd irecily appointed officers who are reduced from higher lo lower rank.

178. W hen an officer who is ‘officiating* or ‘provi­sionally substantive’ or *on probation Ms reverted, whether temporarily o r permanently, to lower rank , he will resume the place in the lower rank which he originally held before his prom otion to higher rank.

S e c t i o n I V . — P u n i s h m e n t s t o b e I n f l i c t e d i n

S p e c i a l C a s e s .

179. When a Police Officer has been sentenced lo im prisonment for a non-bailable offence o r for an offencc as a public servant, and the sentence has been upheld on appeal, o r has no t been appealed against, he will be removed or dirtissed from rhe force. In o ther cases the D istrict Superintendent o f Police will use his discretion.

180. When a Police Officer of, or below, the rank o f Sub-Inspector o f Police has been sentenced to a fine, has been bound dow n under section 562 Criminal Procedure Code* or has been admonished by any Criminal C ourt, his retention in the Force is optional with the District Superintendent o f Police. I f he is retained, th t reasons fo r retention will be noted in the next monthly re tu rn o f punishments. When an Inspector o f Police is concerned, the cases will be reported to the Deputy Inspector-General o f Police concerned fo r orders, through the D eputy Commissioner and Commissioner, and in the case o f officers above the rank o f Inspector o f Police the case will be reported to the Inspector-General of Police, for orders, through the the Deputy Commissioner, Commissioner and the Deputy Jnspe?tor-Genera1 of Police concerned. When forwarding the papers for orders the District Superintendent o f Police will state whether he recommends retention or otherwise, giving reasons if necessary.

181. When a Police Officer is arrested on a criminal charge, or imprisoned for debt, the trying. M agistrate or Judge, will send notice through the District M agistrate to the District Superintendent o f Police who will place the Police Officer under suspension from the date of his

arrest. He will not be allowed any pay o r allowances (except subsistence allowance) until the term ination of the criminal or civil proceedings, when an adjustm ent o f his pay and allowances will be m ade in accordance with the principles laid down in Rule 54 (a) o r (b) of the Fundam ental Rules, full pay and allowances being granted onlv in the event o f the officer being exonerated from all blame by the Criminal C ourt or, i f theimprision- ment was for debt o f its being satisfactorily proved by the officer that his liabilities arose entirely froirf circumstances beyond his control.

182. When a Police Officer who is an accused in a criminal case has no t been arrested, he will ordinarily be suspended when charges are framed, but the desirability o f suspending him a t an earlier stage o f the criminal proceedings when a good p r im a fac ie case has been m ade ou t against him, will invariably be considered, particularly when his continuance in office appears to prejudicial to the public interest, or is likely to result in the suppression of evidence. The trying M agistrate will inform .the District Magistrate when charges are framed, or, if he considers tTiat the accused should be suspended, earlier in the proceedings, and the District Magistrate will inform the District Superintendent of Police who will then pass orders regarding suspension or otherwise. On the termination o f the criminal proceed ngs the pay and allowances o f the officer will be adjusted in the m anner laid down in paragraph 181.

183* If an appeal lies against the sentence o f the convicting Court {sections 412 to 415, Criminal Procedure Code, action under the Ihree last preceding paragraphs will be deferred till ihe period allowed by Articles 154 and 155 o f Schedule I of Act IX o f 1908 (the Limitation Act), fo r appeals, has expired. If an appeal has been presented within tha t period, the decision o f the appellate Court will be awaited. D uring the interval, the Police Officer affected will remain under suspension, acting appointments being made, if necessary, in his stead (subject to the introductory proviso to Article 193. Civil Service Regulations).

1M. When a Police Officer has been tried and acquitted by a criminal court, he will, as a rule, be re-instated from suspension, and will no t be punished departmentally when the offence for which he was tried constitutes the sole gro u n d o fp u n ishme n t • if, however, h e be acq uitt e id on technical grounds, or i f the facts established by the judicial investigation show that his conduct o r character as an official has been such as to make i t undesirable tha t his services should be retained by Governm ent, the D istrict Superintendent may, after making a full record o f th e reasons, and obtaining the sanction o f th e Inspec­tor-General, take departmental cognizance o f such character or conduct. The above rule applies also when a conviction by a lower C ourt has been quashed by a higher Court.

S e c t i o n V.— A d j u d i c a t i o n o f P e n a l t i e s .

185. The chief object to be aimed a t , and to be kept steadily in view, by every District Superintendent who Has to abjudge a penalty on a subordinate is, tha t while the punishm ent shall also be appropria te to the character and cirumstances o f the person punished. The same punishment inflicted on two different officers for the same offence may be very different in its incidence and effect.

186. District Superintendents o f Police will avoid undue harshness in inflicting punishments, Offences indicating moral turpitude will be carefully discriminated from smaller wrong-doings. Every effort will be mode to m aintain discipline, and to correct the smaller the faults o f officers by instructions and by warnings, with­ou t resorting to more severe punishment. This instruc­tion more paricularly applies to the errors and omiss­ions o f young and inexperienced officer. A censure or warning, i f conveyed at a personal interview is often far more effective than if communicated only in writ­ing. District Superintendents, or in their absenceH caik jtum ers A ssistants, will, therefore, hold orderly- room at a fixed tim e on c a d i w orking d ay o f the week to d ispose o f all eases o f m isconduct, o r petty breaches

o f discipline, and all o lhcr m atters. such as personal representations, etc., In which ihey think fil to acc jid a personal hearing to a subordinate. In doing so they will be careful to m aintain the authority o f the immed­iate superiors of any man coming before them. An orderly-room register will be maintained in Form Ad.85 In which the substance o f the com plaint, charge, or request, will be entered together with the orders passed by the Districi Superintendent or Headquarters Assistant.

In inflicting punishments the general charactcr of the officer affected, and his past services, will be take into consideration. N o m ajor punishments may be inflicted on a Police Oflncer,until proceedings have been drawn up against him as laid down in Local Govern­ment's General D epartm ent Circular No. 49 o f 1930, except in cases where an officer's conduct can be ade­quately punished by measures less serious than (I) dismissal, removal, or reduction, o r *2) (in the case of an officer on probation) discharge; in every such case the authority empowered to punish will consider whether, nevertheless, in the interests o f justice, such an enquiry is desirable ; it will ordinarily be held whenever there is any doubt or dispute on a m atter o f fact. In the case o f m ajor punishments in which departm ental en­quiries are not m andatory, and in the case o f Ihose minor punishments which arc appealable, all that is necessary for purposes o f appeal is that the explanation o f the officer concerned, the order of punishment, and the documcnlry evidence on which it is based, should be on record : there is no need to adhere rigidly to the insiruciions laid down in “ G " Circular N o. 49 o f 1930,

For the purposes of punishment an officer officiat­ing in a higher rank will be treated as belonging lo that rank.

187. In all case in which it is found necessary to reprimand a subordinate, care will be taken lo see that this is not done in Ihc presence either o f his subordi­na tes .o r of outsiders, or in such a manner as will damage the status o f the officer at fault.

188. Dismissal to a man o f indifferent character and one year's service is scarcely a punishm ent a t all, while to a man o f 15 or 20 years* service, and good character, it is complete ruin. In awarding punishment, therefore, the greatest considerat on will be given to the character, antecedents, and length o f service, o f the offender, as well as to circumstances a ttendan t upon his offence, such as the am ount of provocation he received, and the tem ptation to which he was exposed.

189.lt is o f Incalculable im. encouragemen to adhere to the tru th . Honest statments. even when amounting lo a confession o f a fault which merits punishm ent, will be encouraged. District Superintendents will therefore, always give men the fullest consideration when faults are acknowledged and contrition is expressed. Even when a criminal prosecution is^rtiavoidable, the fact that the delinquent has hos^stly admitted the offence will be urged before the M agistrate in mitigation o f punishment. Lying and false defences will, on the o ther hand, be consiSered as an aggravation o f an offence.

190. In determining what penally should be awarded for a particular offence, the following general rules as to the appropriate use o f the chicf form s of punishment will be carefully borne in m ind :—

(I) p u n isn m en t d r il l and co n f in em en t t o b a rrack " , o r In t h e H e a d q u a r te r s P o lice -S ta tion , to g e th e r w i th e x t r a g u a rd , fa t ig u e , a n d o th e r d u t ie s aresuitable punishments for petty dereliction o f duty on the part o f Constables, and may be fittingly awarded for absences from drill, carelessness in turn-out, want of care in the upkeep o f arms and accoutrements, and petty offences of a like nature. Every man awarded punishm ent drill will be restricted to the Police lines until the period of drill awarded has expired, unless required to go upon duty, and will drill for two hours both morning and evening—a to tal o f fou r hours a day. All punishm ent drill will be superintended by the Drill Instructor or an Assistant.

(2) T he w ithho ld ing of f u tu r e in c re m e n ts may be awarded for repeated carelessness and disobedience o f orders, and general unsatisfactory conduct in con­nection with work. Such orders will be passed in con­form ity with the Fundamental Rules, which require that, when an order withholding an increment is passed, the withholding authority shall declare the period for which it is withheld, and whether the postponement shall have the efTect o f similarly postponing future increm ents^Nln the absence o f such a declaration the next and su b so quent increments will fall due on the normal (incjemental) dates.

Examples of the withholding o f fu tu re increments are given below

(a) A Sub-Inspector o f Police on Ks. 90 is d ^ ^ a n increment o f R s .5 on the 1st March 1928. In February 1928 an order is passed withholding this increment for six months, and declaring that this postponem ent shall n o t have the effect o f postponing future increments. On the 1st September 1928 he will draw Rs. 95, and on the 1st M arch 1929, Rs. 100 (as the period spent under withdrawal o f increment counts towards future increments).

(b) A Sub-Inspector o f Police on Rs. 90 is due an increment o f Rs. 5 on the 1st March 1928. In February 1928 an order is passed withholding this increment for six m onths, and declaring that this postponem ent shall have the effect o f postponing future increments. On the 1st September 1928 he will draw Rs. 95, and on the 1st September 1929, Rs. 100 (as the period spent under withdrawal of increment does n o t count towards future increments). The normal d a te o f increment is thus permanently altered from the 1st March to 1st September.

(3) Rem oval f ro m any office of d is t in c t io n , or specia l e m o lu m e n t , is an appropriate punishm ent for general incompetence and bad work.

E xam ple .— A Sub-Inspector in charge o f a station is unpunctual in the submission o f his Reports and Returns, or is found wanting in local knowledge. H e m ay be

removed"frC?m the charge o f the station, and placed on investigation duty under a competent Police-StationO Ificcr. s '

A m ounted Constable neglcct* to feed his pony p ro­perly, fo r which purpose he is*given Rs. 10 monthly by Governm ent. He will be placed on dismonted duties.

(4) R eduction in p lace in t h e s a m e ra n k , t o a low er s t a g e in th e t im e scale , o r t o a lo w e r rank , e i t h e r . p e r m a n e n t o r te m p o ra ry , is a punishment which m ay aptly be applied in all classes o f serious dereliction of duty. On Sub-Inspector o f Police. Station W riters, and Head Constables it may be inflicted for culpable ignorance o f Police procedure, laziness and apathy in conducting the work o f a Police-Station or Outpost, neglect o f the records, delay in carrying out orders, w ant o f local knowledge after long residence in the locality, and the like. As all the above shortcomings betoken a want o f interest and zeal, it is only ju s t that they wbo exhibit them should give place to m ore energetic and conscientious workers. But fair and repeated warning will be given in every instance,- and opportunity for am endment afforded before reduction is ordered.

Fundamental Rule 2$, as amended with effect from the 17th October 192$, requires that in the case of reduction to a lower post, or to a lower stage in the same time-scale, the authority ordering such reduction shall state the period for which i t shall be effcetive, and whether, on restoration, it shall operate to postpone future Increments, and if so, to what extent. It is im­portan t that the declaration be made at the time the order o f reduction is passed. It should be noted that service already rendered in the stage o f the timc-seale from which an officer was reduced will count for incer- ment in tha t stage on his subesequent restoration to it.

In the case o f permanent reduction to a lower stage in the same time-scale, or to a lower post, no question o f re-prom otion to the orginal stage in the time-scale o r post arises. In the former case the service for incre* ments will commence afresh in the particu lar stage in

ihe time-scale from ihe dale o f reduction. In ihe latter case the officer will draw ihe pay o f the low erpost as indica­ted in the reduction older, and will commence to draw increments afresh in the lower post.

Examples o f temporary and perm anent reduction to a lower stage in the same time-scale, o r to a lower post, a re given below

Tem porary reduction for a period o f six months from th e 1st June 1929 o f a Sub-Inspector o f Police drawing Rs. 90 per mensem from the 1st M arch 1929:—

(a) To a lower stage in the same time-scnle, o r to a lower post, i .e . , Station Writer, or Head Constable, o r C onstable, with the stipulation tha t the period of reduction will operate to postpone future increments on restoration to former post. On the 1st December 1929,I .e . , on restoration he will draw Rs. 90 , on the 1st September 1930, Rs 95, on the 1st September 1931, Rs.100. and so on.

(b) To a lower stage in the same time-scale, o r to / a lower post, with the stipulation that the period of reduction will not operate to postpone future increment.On reprom otion to the higher post on the 1st Decem­ber 1929 he will draw Rs. 90, on the 1st, March 1930.Rs. 95, on the 1st M arch 1931, Rs. 100, and so on.

Permanent Reduction

(a) To a lower stage in the same time-scale. A Sub- Inspector o f Police drawing Rs. 90 with effect from the 1st March 1929 is on the 1st June 1929 reduced to Sub-Inspector on Rs. 80. He will draw Rs. 85 on the 1st June 1930, Rs. 90 on the 1st June 1931, Rs. 95 on the 1st June 1932, and so on.

( b ) To a lower post. A Sub-Inspector drawing Rs.90 from the 1st March 1929 is reduced to Head Con­stable o n the naximum pay o f Rs. 40 from the 10th M arch J929. From the 1st January 1930 he is appointed to officiate as a Sub-Inspector or permanently as such.He will begin on the minimum pay o f Sub-Inspector o f Police, i.e., on Rs. 60 only.

( 5 ) R em oval and D ism issal — D iscrim ination will be exercised in aw arding these punishm ents as the a fte r- effects o f c a d i differ considerab ly . A person -rem o v ed m iy b e re-em ployed in the d cpartm sn t from which he ;s -rem o v ed ” o r in any o th e r departm en t, h u t a person w ho has been “ dism issed” canno t be re-em ployed m any cap acity under G overnm ent w ithou t l ^ ? „ sP?cial san c tio n o f G overnm ent [L ocal G o \e rn m e n l “ G C ircu ­la r N o . 49 o f 1930 (A ppendix A -V)]. A s regards the re-en listm ent o f a m an who has been rem oved, please see p arag rap h 99.

R em oval will be ordered as a pun ishm ent when o th er m in o r punishm ents have been tried . and have failed to effect any im provem ent. I t will a lso be ordered w hen a m an has been convicted m agisteria lly o f such ofiences a s negligently allow ing a p risoner to escape, sleeping on duty, neglect o f d u ty , and offences in which n o m o ra l disgrace, frau d , d ish o n e s t# o r con tinued and w ilful d isobedieace, or neglect a re involed. Such offences m ay render em ploym ent o f th e m an gu ilty o f them undesirab le in the P o lic e , b u t do no t p ro v e his unfitness fo r em ploym ent in, and should no t exclude him from , o th er departm ents w here qualities which arc desirable in a policem an m ay no t b e necessary.

D ism issal is the last resource, and will not o rd ina­rily b e ordered until all o th er m eans o f punishm ent have been tried and failed. F o r incorrgible offenders, confirm end bad characters, m en w ho sm oke opium jn excess, confirm ed d runkards, and m an sentenced to im prisonm ent fo r offences involving m ora l d isgrace, fraud , and dishonesty , con tinued a n d wilful disobedience or neglect, it is the best ( indeed, the only ) app rop ria te pun ishm ent ; fo r th e sooner the service is n d o f these the better- T he in ten tional m aking, o r causing to be m ade, o f a false entry in a G eneral, o r C ase. D iary, o r in an y Teport, will a lso be punished w ith dism issal.

T he S tanding O rders o f G overnm ent laying down the p ro ced u re to be followed by officers ho ld ing enquiries which m ay involve the dism issal o r rem oval o f G o v ern ­m ent servants are contained in G eneral D epartm en t *‘G

C ircu la r N o. 49 o r 1930 which is rep roduced as A ppendix A-V.

(6) P r o s e c u t i o n . - h will very seldom be necessary fo r a D istric t S uperin tenden t to reso rt to a prosecution under section 29 o f the Policc A ct. a s he has am ple powers to deal with the m ajo rity o f ihe cases o f neglect 9 o f du ly com m iiled hy the Police. T he fine th a t a M ag istra te can inflict can be adequately m et by reduct­ion, o r d ep riva tion , o f increm ent, as the case m ay be, and all therefo re th a t is gained in any case by sending a m an up for tria l is a few m o n th s’ im p riso nm en t; the man conics o u t o f ja il w ith his repu ta tion gone, a n d no t im probab ly becom e a bad ch arac te r fo r life. Except, then, in eases o f pecu liar aggravation , a n d w here the offender is o f bad charac ter and qu ite incorrig ible, recourse will no l be had to the M agistra te’s C ourt.

In tim ation will be given by the D is tr ic t M agistra te to the D is tr ic t S uperin tenden t in all cases in which the prosecution o f a Police Officer fo r an offence, o th e r than an offence under section 29 o f the Police A c t (see para* eraph 858 o f th e Burm a C o u rts M anual) is in stitu ted on com pla in t, o r by a M agistra te su o m o tu . O n receip t o f such in tim atio n , the D istric t S up erin ten d en t will arrange th a t a Police Officer is depu ted to a tten d the C o u rt, and w atch the case, on behalf o f the Police, and th a t a certi­fied co p y o f th e . m an’s long roll o r service book , as the case m ay be, is placed before the try ing M ag istra te , whose in ten tion will be specially draw n to the m a n 's ch arac te r before sentence is passed. T he o b jec t o f th is instruction is to ensure th a t the M agistrate m ay. in deciding the case, a n d in considering the sentence ( if any) to be aw arded , have an o p p o rtu n ty o f tak ing in to considera tion the p as t record o f th e accused in the Police, a n d ' such o th e r c ircum stances as the D istric t S uperin tenden t m ay wish to urge in ex tenuation o r m itigation o f the sentence.

S e c t i o n V I .—R e c o r d s o f E n q u i r i e s .

191. T he records o f all serious eases o f m isconduct, and o f cases affecting llic public, will be subm itted by the D istric t S uperin tenden t lo the D istric t M agistrate who. i f he is dissatisfied w ith Ihe o rders passed by him ,

has pow er lo send them on w ith h is reeom m edation . th rough the C om m issioner, to Ihe D ep u ty Inspector- G eneral concerned: T h e D is tr ic t M agistra te has a lso the pow er to call fo r any papers re la ting to the conduct or c h a rac te r o f a Police Officer.

192. T he follow ing p rocedu re will b e observed by D istrict Superin tenden ts o f Police vs hen forw arding papers to the office o f the D eputy Inspector-G eneral concerned regard ing the conduct o f any Police Officer above th e grade o f S ub-Inspector.

A precis o f the case will be a ttached to the fo r­w ard ing le tte r contain ing—

(a) the charge in brief, and nam e o j the officer w ho prepared it , original paper, and s ta te ­m ents o f w itnesses;

(b) the defence In w riting in o rig in a l;

(c) a certified copy o r the service book co n ta in ­ing up to d a te records o f good servicc and punishm ents:

(d) the rem arks o f the D istric t S uperin tendent o f Police together w ith his recom m endation as to a su itab le punishm ent.

193 In reporting a case o f rem oval o r dism issal, it will invariably be stated w hether the s tan d in g o rders regard ing the p rocedure to be observed have been obeyed. T hese orders a re reproduced in A ppendix A-V fo r in fo rm ation an d guidance.

194 Rem ovals and d ism issals o f m en from the. . i - A d 2 0 .

Civil P o lice will be reported in r o r m po)jCi2 44‘foT Acopy o f th is fo rm will be subm itted im m ediately , in a case o f dep artm en ta l rem oval o r d ism issal, and a ftsrthe e xp iry o f the period allow ed, ro r an appeal in thecase o f crim inal conviction, to the Inspecto r-G enera l or Police. T hese ro lls are duly published in the PoliceG a z e t te ,

A list is m aintained in the S ecretaria t, and published each y ear in the m onth o f M arch, o f all officers who have ceen dism issed, o th er th an Police Officers o f and below the rank o f H ead C onstab le , officers in inferior service, and officers whose service is no t pensionable. W henever an officer o f and above the rank o f S tation W riter is dism issed, the dism issal should be prom tly repo rted to the Secretary to ihe G overnm ent o f Burm a, Jud icial D epartm ent, a copy o f the rep o rt being fo r­w arded to the Secretary to the G overnm ent o f B urm a, H om e D epartm ent, by ihe officer w ho passed Ihe orders. T he rep o rt, w hich need not be accom panied b y the service book o f the officer, should be m ade in the form given in Local G overnm en t's G eneral D epartm ent“ G " C ircu lar N o . 49 o f 1930.

The descriptive-rolls o f men w ho have deserted from the Police Force, and w ho have been consequently struck o ff the s treng th as deserters, wiil a lso be published in the P o lic e G a z e t te .

In cases w here the rem ovals o r d ism issals are due to conviction undei section 29, Police A ct, the particu­lar offence for which the m en were convicted will be clearly specified in descriptive-rolls.

W arning N otices o‘f all punishm ents— Judicial or dep artm en ta l— w hich may be inflicted upon m em bers o f the Police Force fo r ill-treatm ent o f w itnesses in con­nection with the investigation o f cases and fo r bribery will be subm itted to the office o f the Inspector-G eneral o f Police fo r publication in the Police G a z e t te . On such w arning notices appearing in the P o lice G a z a t t e it will be incum bent on D istrict Superin tendents to forw ard a Burm ese transla tion o f them to every Police-S tation and O u lp o st in the d istric t fo r in fo rm alion .

195. W hen a Burm an o r Indian m em ber o f the Police F o rce o f under thirty-five years o f age is dism issed, o r rem oved from , o r otherw ise leaves the force, whose re-en listm cnt is considered undesirable, the sheet o f the C h arac te r and Service Roll con ta in ing his finger prin ts will be ex tracted , and his age. village, d istric t.

d a te o f en listm en t, a n d fa th e r 's nam e will be noted on the reverse. It will then be forw arded to the Finger Print B ureau fo r record . W hen the m an h a s ‘‘tta ined the age o f thirty-five th is sheet will be re tu rned to the D is tr ic t S uperin tenden t o f Police fo r record or d estru c tio n , v ide A ppendix A XXI.

S e c t i o n V I I . — R e i n s t a t e m e n t a f t e r E n q u i r y .

196 If a Police Officer w ho has been suspended by a a D is tr ic t S uperin tenden t pending a d ep a rtm en ta l en­quiry in to h is conduct is re-instated a t the cl° se of enqirv the D istric t S uperin tendent m ay g ra n t to him . fo r th e period o f his absence from d u ty —

( i ) if the officer is honourab ly a c q u itte d — full pay:

(ii*) otherw ise, such p o rtio n o f his pay a s m ay seem exped lent.

197 If fu ll pay is not given, the p e rio d o f suspen­sion does no t coun t as servicc fo r pension , save with the spec ia l sanction o f Govenm ent, unless the D is tn e i S uperin tenden t expressly declares a t the tu n e th a t it shall so coun t (Rules 43, 53, 54 and 6> o r the F unda­m en ta l Rules, and A rticle 417 o f the C ivil Service R egulations).

S e c t i o n V I I I .— O r d e r s r e l a t i n g t o D e p a r t m e n t \ lE n q u i r i e s .

198. T he standing o rders o f G overnm en t laying dow n the p rocedure fo r conducting d ep artm en ta l en­qu iries a re contained in Local D ep artm en t “ G C ircu­lar N o . 49 o f 1930, reproduced a s A ppend ix A-V o f this M anual.

T h e o rders will be stric tly followed in every detail so th a t iherc will be n o need to upset p rocedm gs on account o f technical irregu larities. F a ilu re to observe these rules m ay invole G overnm ent in c iv jl ac tions ror w rongful dism issal.

( * ? )

The following points will he noted when hoHIing a formal enqu iry ;—

(a) The grounds on which it is proposed to take action wilt be communicated in writing to the respondent and wHf take the form of-—

( i ) a definite charge o r charges.( i i ) a statement o f the allegations on which each

charge is based.( i i i ) any other cirutnstances which il is proposed

to tak e into consideration in passing orders on the case, and

( iv ) a statement tha t th e respondent is called upon to show, cause against dismissal o r any other lesser punishment.

The* above wil be translated into th e ten tacu la r if the respondent is unacquainted with English.

<b) The respondent will be 'required—( i ) to put in a written statement o f his defence,( i i ) to state whether he desires to be heard in

person, and whether he desires an oral enquiry.( c ) ! f the respondent desires an oral enquiry, or

to an orat enquiry is ordered—( i ) the witnesses in support o f such allegations

as are not admitted will be examined in the presence o f the respondent who is entitledto cross-examine them,

<ii) tbe respondent’s oral statement in his defence will be recorded, and

(iii) all witnesses whom respondent produces in his defence will be examined in his presence.

(d) C opiesof the evidence recorded will be supplied, free o f charge, if asked for during the enquiry.

(• ) A finding will be recorded on each charge together with a clear statement o f the reasons on which each finding is based.

(f) A diary will be prefixed to the proceedings in which will be recorded briefly a t each stage in the case he action taken.

f » )

(g ) 'O n the conclusion o f an enquiry in which an o rder detrimental to ihe respondent is passed, h e will be io fonned o f the time limit fixed for the submission o f h is^ p p ea T a iid o f the authority*to whom an . appeal,, j f one lies, should be addressed. A no te to this effect vyill be m ade in the diary.

. \99.* W hen transm itting appeals to higher authority the Character and Service Roll, the Service Book, i f any, the Confidential File o f the appellant together with all (he*reoords in the case will be submitted.

Section IX .—A ppeals.300. The punishments tha t may be inflicted on

Police Officers and Ihe rules governing their imposition a re detailed in Sections I I to V . NoPoliceOfficer should be given any departmental punishment except as provided for in the rules i^id down in Section II. • , 0yjn .201. N o ap p ea l shall ^e in cases in which thefollow -

Tngj punishnjents have been awarded :—n i u p ne i( 0 Pu tii s hment d rit I. . ex t ra gua rd, fatigue or

. other penat d u t y * .1 ,!TI* (5) Confinem ent td l^rrackSf o i,

(3) Confinement to tfie Headquarters Police- 6n o r ' Station. •rii r(4$ Withholding o f future increments. (This

includes4 stoppage a t an efficiency bar.)(5) Removal from any office of distinction or

yj/vjbli «*;• : . special emolument.(6) Censure.

n; svlo*air o ther oases* only one appeal shall lie* mad the course o f suck;appeal shall be—

,'frdri’̂ the .District Superintendent of*5Police J <o*the Deputy Inspector-General o f Pdlice

a s ; c o n c e r n e d .;! i d i t *•« ‘S t * . ' • '

(b) from the Deputy Inspector-General o f Police n: . ‘j ■ !^e Inspect or-Genera I o f Police. \

*i‘ J |;j • ’The table below shows the punishing and appellate

authorities :

P o l i c e Officers o f l i e r a n k o f

< I )

A u th o r i ty i n w h o m t h e po % er o f

p u n is h m e n t has b e e n vested .

I*)

( a ) In s p e c to r / •of- P o lice {i a a l l sect­io n s o f ̂ h e fo rce ex ­c e p t t h e <4 F ly in g | f iq u a d ) j

(b ) lQ s p e c to r o f Police ( F ly ! ng Squid*).

( c ) E u ro p e a n S ergean t .

( d ) Sub-1 nspec-

D i i t r i c t S o p e r in te o d e n t o f -P o l ic e ooo- ce rned .

P o w e rs ve$teoW .M i f l o r

•p u n ish m en ts . (I}) t t e d y c t io o .( c ) S u sp en sio n .(d ) D ism issa l

o r rem o v a l .<»

<a> a n d ( c ) ..

D e p u ty I r s p e a o r * O e n e n l o f P o l ic e o f R ange c o n ce rn ed .

D c p o ty Inspector* G e n e ra l o f P o licc o f R ange c o n c e rn e d .

D is tr ic t S u p e r im e n d e n i o f Police c o n ce rn ed .

D is t r ic t Superin tend

(b) aod(d)

A p p e lla teA u th o r i ty .

A l l

(a ) , (b ) . ( t f a n d ( d ) .

D cpo ly In ip ec to r- G e n e ra l o f P o lice o f R ange co nce rned .

In ip ec to r* G e o e ia l of PoMee.

(inspector- G e n e ra l o f Polices

( a ) , ( b ) .< c ) a n d D e p u ty( d ) . Inspector-

G e n e ra l o f P o l ic e o f R ange co nce rned .

- w o f P o t t e r d w r e f P o t t t t ------- f f a j r<in all s ec t io n s c o n c e rn e d , o f th e force ex ce p t t h e Flying S q u ad s) .

(c ) S u b - Inspec­to r o f Police <in t h e Frying

11 **»!}.I f ) S ta t io n

W riter .

l X p u l y (nspcftor> G e n e r a I . o f po licc o f R a 'n | t ' ” concemtftli* 1

D ii t r ic t S u p e r in te n ­d e n t o f Police co n ce rn ed .

(a ) , ( b ) . (c? a n a D epu ty

. • n/

U M .Inspector;

In ip ec to j* G e n e ra l o f Po lice o f R ange c o n c e rn e d .

. . .

• : bm ; ,( a ) . l h ) . ( c ) one

(d>.r

-pf-Lu.Wl‘nabcpJi^

Inspec to r- G en era l o f

> Pnfice o f '•Range •

e o n cc rn ed .

( too )

P o l ic e Officers o f t h e r a n k o f

i_ L i

A u th o r i ty in w h o m t h e p o w e r o f

• p u n ish m e n t has been vested.

( 2 )

P ow ers vested :<*) M in o r

puni& hmeots(b ) Reduction*(c) Suspension . (<f) Dismissal

o r rem oval.( 3 )

A p p e l la te‘AtflhOFily.

1 * 1

( g ) H e a d Cons* table.*

<h) L a n c e H ead C o n s tab le ,

( j) C o n s tab le ( i n a l l sec tion o f che force excep t (he F lyin* Sqoads) ,

(}) C o n t t t b k ( i n t b e F ly in j S q u ad s ) .

O U tric t S up er in ten ' d e n i o f Police c o n ce rn ed .

D is t r ic t S u p e r in te n d e n i o f P o l ic e ' c o n ce rn ed .

D is t r ic t S u p e r in te n ­d e n t o f P o lice c o n ce rn ed .

D e p u ty In sp ec to r G e n e ra l o r P o lice

o fR a n g e c o n ce rn ed .

( a ] , ( b ) , ( c ) and(d ) .

( a ) , ( b ) , { c ) s n d <d).

(a ) , ( b ) ( c ) m d <d».

( a ) , (b ) , (c )an d(d ) .

D epu ty Inspector- G e n e ra l o f PoMce o f R ange co nce rned .

D epu ty Inspector- G e n e ra l o f P o l ic e o f R ange co nce rned .

D eputy In sp ec to r- G e n e ra l o f R a n g e c o n ce rn ed .

J nspector- G e n e ra l o f Police.

202. An appeal against an order o f dismissal, removal, reduction, o r against any o ther executive order connected with an appointment may be summarily rejected i f it is presented more than six months after the date on which the order was communicated to the appellant, unless he is able to show that the delay was unavoidable, and that he used due diligence in prosecuting his appeal.

The appellate authority may a t his discretion for good cause shown extend the period to twelve months.

/

203. Disciplinary Rules fo r th e Sobcrdinattr* Ser­vices m ade by Government a rc reproduced) a s Appden* dix A-V L .wiv

204. When the inquiry-is com pleled and * orders have been passed, the respondent, is entitled, in order to exer­cise his right o f appeal, to copies o f the following docu­ments, o n payment o f the requisite c o p y i tg f te s f i—

\i( i ) the ch a rg es ;

( i i ) the defence ;

au d io copies o f the-following w ithout payment orttees:—** . *

( i i i ) the recorded statements o f w it nesses1 examin­ed in the course o f the inquiry unless these have been previously supplied

( iv ) the orders o f th e officer holding the inquiry containing his find ings;

( v ) the reconmmendations o f the officers through whom the proceedings o f the inquiry pass, and the final order o f the authority dispos­ing o f the case, where. final orders have not been passed by .the officer who held the In* quiry. I f the appeal is successful, th e appell­ate authority may order the refund o f the fees.

* f . ?205. N o petition o f appeal will be accepted unless—

* .« n «&( ij) i t is w ith in time;(ii ) it is accompaniedifc^ a copy, o f th e order

appealed against, and , i f the appellant has been removed, o r dismissed, by th e dischargecertificate;

(iii) it is submitted through th e officer whose order is appealed against.

11,

206. Petitions o f appeal which a r e n o t prepared and submitted j strictly in. accordance with the rules in the preceding paragraph will be-te tom ed to tb e petitioner.

f . f t t )

207. Any Police Officer subm itting an Appeal against an* o rde t which i t not appealable, o r* V itflM n tbe se r­vice subm itting an appeal d irec t to th e Deputy Inspec­tor-General o f Police concerned |o r to tbe Inspector- General o f Police, is liable to p u n id a n e rt fo r insubor­dination.

203; * h e foregoing rules regarding appeals wffi be explained to all recruits, and a knowledge o f them is nececssary to a pass certificate in any’ Police examina­tion .

209. The officer.to whom an’appeal is presented lot: submission to the appellate au thority will a t once paa9* on , together w itfi— : • •

( 1 ) the record o f th e departm eotah^nquiry on which the order appealed against was based,

rpni (if th is h as n o t $ k e k d f been forw arded to the D eputy Inspector-General o r Inspector-Gene- ral’s office);

( i i ) any rem arks which he has to offer.

210. I f th e case, is n o t an appealable one, a i d there has been n o departm ental enquiry, h e will simply for* ward tb e petition w ith his rem arks. •

Section X .— R e-instattoewt afte* A ppeal., v J n u h i j q v • -111. Subject to the proviso that,.w ithou t the per­

mission o f G overnm ent no expenditure’ m a y b e incur­red excett o f what would have iaken place if the officer had remained on duty * i f on appeal » * o ff ic e r who has been—

(i> removed o r dism issed,r

( i i ) suspended pending enquiry into his alleged j u s i - ’ - conduct^ ts re in s ta ted , the appellate au thority

m ay g ian t to . him fo r the period o f h » . .uifeq absence f ro m d u ty —

( to*}

( • ) If the officer is honourably acquitted •fu fl'p fy i( b ) otherwise, sueh portion o f b is J>ay a s ,sira y

seem expedient (Fundam ental R ule 54).

212. I f an officer, who has been supeaded pending; enquiry in to his counduct, is re in s ta te d on appeal, bu t with forfeiture o f any p a rt o f h is pay and allowance fo r the period o f suspension, th is period does n o t count fo r pension unless the appellate authority expceaaly declares a t the tim e th a t the period shall *o count (Fundam ental R ule 54).

213. ! f an o rd e r o f rem ora! o r dismissal is reversed on appeal the appellate authority m ay declare th a t 'I f ie past service o f th e re-instated officer shall count fo r pension * Article 419, Civil Service Regulations).

CHAPTER X.

sm O rd e r ly Room.• tj i

214. T he D is tric t Superintendent o f Police o r, I n his absence the H eadquarters A ssistant, will hold orderly room, each working day o f the weefc' a t a fixed tim e,

T he two objects o f holding orderly room

'(a)* to accord a hearing to officers attd menwho wish to m a k t personal representations, e .g ., requests fo r leave o r fo r transfer;

1 (b ) to enquire in to case o f m iio r misconduct, and to inflict sum mary punishment,. o r convey a verbal warning or reprimand.

1 • * 1 /

T lie great advantage d p according a personal f i t t ­ing to an applicant o r m isdem eanant is that He feels thaf b e has been given a« full opportunity ‘Of stating his case direct w ithou t th e intervention o f a third party ,1 ?ndeVen i t his request be no t granted; or*H6, b$ 'adju3fc& o f m isconduct, as the case m ay be, little feeHnf -of soreness results.

Ail cases fo r orderly room will be entered in (he Orderly Room Register (F rom A d. 85W ihe headings o f which, a re self-explanatory. . „

In case o f m isconduct a m isconduct sheet (Form Ad. 1 0 1 ) b e m ade ou t in addition, smd ptodiiceo’ withthe m isdem eanant befb re th6 presiding officer:

i.?i rCases which require the holding o f a form al depart*

m ental enquiry according to th e provisions o f Local G overnm ent “O ’* C ircular N o . 49 o f 1930 will no t be dealt with a t orderly room .

.Such m ajor, punishm ents as do not necessitate the hoU fcg ° f a formal enquiry, and all njinof punishments may* how ever be inffieted. sum m arily, after consideration, o f the m isconduct sheet, and sue!) personal explanation a s the misdem eanant may offer.

All m ajo r and m inor punishm ents o ther than verbal warnings o r reprim ands will be entered in the General O rder Book and C haracter and Service Rolls, and the la tte r will invariably b e ttm suhed with a view to assessing the m isdem eanant's past record before orders are passed.

JThe M isconduct Sheet containing the order o f punish* m ent will fee forw arded to the officer detailed to supervise the carrying ou t o f punishm ent, an d , on its com pletion, w iU .^e endorsed by him to th e effect tha t the punish­m ent has been duly carried ou t. He will then return the ptisconduct sheet to the office .o f the D istrict Superin* u n d e n t o f Police where it.w ill be placed in the Personal File 'pfjAhe officer concerned.

Separate misconduct sheets will be m ade, ou t fo r a cach officer cVcn if two o r m ore are p u rg e d ' with the satnd'dfTence.:

" •1Orderly Room Registers will no t be maintained a t

pq lice 'su iioqs. bu t D istrict Superintendents o f Police. Sudjivisional Policc Officers, an d Ccicfe Inspectors o f P o ii^ .W ilJ accord personal interviews when visiting ppuce-staiiogs to inch officers as m ay desire them , and

jn w ta tis m u ta n d is in the same way with any uuffjW intffcyscs o f m isconduct as may have^recently occurred.

*

A ccusations A gainst, and Misconduct, o f th *Police.

215. Accusations against the Police o f torture, ill- treatm ent, extortion, o r any o ther serious .misconduct which form the subject o f a report m ade to a Police Officer, o r which com e to the notice o f a Police Officer in the course o f an invesligation o r otherwise, prom ptly enquired in to by a superior officcr o f Police. .Immediate inform ation will a t the sam e tim e be given ttf the D istrict M agistrate w ith whom ft will rest to decide whether the Police, investigation shall go on, and whether, and when it shall be stopped In favou r o f a M agisterial Inquiry, o r in o ther words. whetHer, an J when, the case shall be sent to a M agistrate fo r trial.

216. When ilfn ilar accusations conte to th e ’notice of a M agistrate otherwise than on regular inquiry o r trial he may, if he has powers under section. 19 J (I) (c) o f the C ode o f Crim inal Procedure, an d th inks it expedient, take cognizance, at once o f .the offence, and proceed in accord- ance with the provisions o f th e Code. I f the M agistrate has no such pow er o r of* a s Will happen in m ost cases, he considers that further investigation is necessary before it is decided th a t the accused,Police Officershould be placed upon his tria l, he will record his inform ation in a note arid send i t to a superior Police Officer, in which case* procedure in paragraph 215 will be followed. ^• 4 .

2 1 ?. In , every case in which strictures a re recorded by M agistrates in a judgm ent o r in a separate note on the conduct o f the police upon m atters com ing to light in the course o f inquiries and trials, a copy o f the judgm ent, o r note will be sent a t c n :e by the Magis- rate to the D istrict M agistrate concerned: The District M agistrate, on receipt o f the copy o f ihe judgm ent o r note, will cause the m atter to be dealt with in accordance with th e instructions contained in paragraph 21 S. Nothing in this section shall t>e taken to deprive

Range D eputy Inspector-General o r D istrict Superinten­dent s o t Police from ordering a departm ental enquiry o r investigation *jnto the c c o d u c to f a . i i ^ o r d in ^ £ o l ic e Officer in cases where the D istrict M agistrate h a s 'n o t thought it necessary to order * th a t such investigation o r enquiry should he held.

• r

fM . W hen sim ilar strictures a re passed by the High C ourt, o r by( a C ourt o f Sessions, the procedure will oe as follows:—

1i ui‘ 1 ' i * •

In . all serious.caaes, i f the the fcci$ a re ifril sufficient to w arrant the im m ediate institu tion o f nal proceedings, and i f the C ourt has iridicatea tfiat in, its opinion an .enquiry o f a / s o c i a l ( th a t ' id to say an enquiry o ther than a . departm ental or,Police inves­tigation) is necessary, tKe D istrict M agistrate will report the m atter through the ordinary channel for the orders o f G overnm ent which will issue instructions for a public en q u iry 'to be netd by a commission o ff officers for the piirpose. Such a commission will ordm arily consist or two. officers no t belonging to the Police Departm ent, one o f whotrt has had judicial experience. fn alF 'such cases whether th e case is to be the su ject o f criminal proce- dings o r o f a special enquiry, tfie D istrict M agist ate will send a copy o f the judgm ent o r o f the separate note to a superio t Police Officer, who will prom ptly hold a prelim inary investigation o f the facts with a vicwtto the local co I lection o f evidence and the produc­tion o f witnesses. Any such enquiry m ust, however* h4 regarded as prelim inary and ancillary to the special enquiry, o r in the event o f a crim inal prosecution be­ing instituted, to such prosecution, and it is obligatory that all the evidence available, whether derived from the Police Officer’s enquiry o r otherwise, shall be laid ei­ther before a Crim inal C ourt o r the special commission;

•! - ...

( i i ) In all other cases, i e „ if th e strictures are not o fva ,se rious nature, an d if the C o^rt has not indicated that* in i n opinion, ah inquiry o f a special nature is necessary, the procedure indicated ^ p a ra g ra p h 217 will be .followed. ' ;

219. The principles on which the orders contained in paragraphs 214 to 219 a re bassed a re th a t prompt and thorough investigation, such a s wjtl inspire public confidence, shall be m ade in to any accusations o f the nature mentioned ; and tha t fo r this purpose I here shall be a free resort to M agisterial inquiry in all serious' cases. While in - cases o f an exceptional nature; where a S uperio r C ourt has expressed an opintori that' e sp e c ia l inquiry is necessary, public investigation will be m ade by a special com m ission appointed by Government*

■' 220. In cases S t to r tu r i o r ill-treatm ent by the (tit Police, the D istrict Superintendent o f Potfce will subm it an im m ediate report th e D eputy Inspector-General polrce concerned, and sudfa furthef reports as m ay .benecessary. . . 1

. • " ’ •5 ! . r i

T he D eputy Inspector-General will subm it a precis o f each report to- the Inspector-G eneral of. Police as soon a s possible after lie has received fit. >

C H A PTER XII.

Suits and Prosecutions Against Police Officers acting in th e ir Public Capacity.

These faU under *ihe following heads :— *rpfi«— ' 'Li 'I ' 1

( A ) , Civil S i i t i f in fe sp e c tp f a c ts ; pu rport la g , to .b e done th$,. discharge o f official d u ty :

an d ,. ( B ) Crim inal Prosecution fp r offences alleged to

have been committed* w hjle ,purporting to ac t in the discharge o f officiaF’duty.

<

A.—Civil Suits.

211. ( I ) U nder section 80 o f the Civil Procedure Code<Aci V of 190S) no su it shall be instituted 1 against a 'P o lice Officer in respect o f any act purporting lo b* done ̂ by him in his official capacity, unless the plaintiff

has given such officer not less than two roonths’ noticc (including the particu lars m entioned in ihe section quoted) o f his intention to file the suit. - '

(2) U nder the First Schedule to the Lim itation Act (A ct IX o f 1908) an y suit for com pensation fo r doing, o r om itting to do, any ac t allleged to^be in pursuance o f any law in force has to be instituted w ithin ninety days from the date o f the. a c t o r om issio ju and fo r any o ther suit in respect o f any act o r order o f a Police Officer purporting to he in his official capacity, and in exercise o f powers conferred on him by law, the period o f lim itation is one year. 1(

(3) I f the prescribed notice has no t been given, or the su it has no t been instituted, within the prescribed period o f lim itation, the Police Officer shall move the C ourt to dism iss the suit.

(4) I f a Police Officer receives notice that, a fte r the prescribed period o f tw o m onths a suit o f the kind described in subparag raph (2) above will be instituted against him, he shall immediately report the fact through the prescribed channels to the D istrict Superintendent o f PoliQe^under whom he is serving,, and at . th e sam e tim e shalr furnish a full report o f the facts and circum ­stances o f the case. T he D istrict Superintendent o f Police shall, after such enquiry as m ay be necessary (such enquiry being m ade urgently), and if he considers that the Police Officer acted in • good, fa ith , subm it to the D istrict M agistrate a full report o f the facts, together with his reasons fo r recom mending that the Police Officer be defended a t the expense o f Governm ent. If the D istrict M agistrate, after consultation with the D istrict * Superintendent o f Police, agrees in the recom m endation, he shall forward the report with his remarks and recom mendations through the Commissioner o f the Division andyth* Deputy bspector-G eneral of Police concerned if tim e perm its, to the Inspector- General o f Police; the recom m endations should include proposals fo r employing either the Public Prosecutor o r private counsel to undertake the defence o f the suit. These proposals will take in to account the im portance

aSd K W y . - ' L r 1 , h e * ™ ~ « s involved.° r ,ls W lt* Pf0P ° ^ >o employ private

d«fin' l« terms shall be proposed. If the District« “ n? 1 a*Iw in the recommendation* o f

the l a ^ r “, Supenntendem o f Police he shall forward the latter 9 report with hi* rem arks through the Com .G en e « T ro f° F n lw Divisi° V " d ,h e * £ * I w p S E -o f P o lfc . in .h eoncerned. to th e Inspector-Generals h a n r n V i i p - f nfm gencyaiso the Dis,rict M agistrate o f K i i ~ r l f f l proposals fo r undertaking the defenced « d « w T eeI" ? d - in ^ Oovemmenii r ' i . 10 u™ ejiake the defence a t its own exoenseo S w0 f Poli« ‘ o n c e r s t h « theo m ctr s defencs should be undertaken at the exoense£ u P ° y ? rnment he will subm it the case to Government with his reasoned recommendatforisL accordioalv If

3 s , r lu ,,'„ te 'S ft; r y ,o <°♦ t

for & pH rpf^for I ' M M**i,,rMe,The D is tr ic t i„ w h ich th e ^ i . u T r i M *w " * o f

' >0

B —C rim in a l P rosecu tions.

sub i^ t* .n 'lh S " ™ " ? • Pr05ercu ,'°n s 'Police Officers are subject to the provisions o f sectjon 197 o f the Crim im JV o M & fin and ° f t f cc ion42 o f the Police Act (ActSectio^ i* 7 t.he£f rProviEions ara applicable.7k . ?* Z f thc C rin ,inai Procedure C ode lavs down£ pub!!c servam who is no t removablefrom his office save by o r with the sanction o f theG overnor o r som e higher authority is accused o f anvw tfn e o r mmww* 6 * * * com m uted by him while ctm g o r purporting to at* in the discharge o f his

official duty, no C ourt shall take cognizance o f such offence except with the previous sanction o f the G overnor.” T he relevant portion o f section 42 o f th e Police Act lays down—“ All actions and prosecutions against any person which m ay be lawfully brought for anything done o r intended to be done under the provisions o f th is A ct, o r u n d e fth e general police powees, hereby given, shall be commenced w ithin three m onths after the act complained o f shall have been com m itted, and not otherwise.’* This section prescribes & three m onths period o f lim itation for any prosecutior falling withinthe limits o f the section.* tt

(2) I f the provisions referred to ab o v e . a re nlot complied with, the fact should be brought to th e ‘notice o f the M agistrate, who w ill' presumably dismiss the complaint:

(3) Jf w ithin the prescribed period of, lim itation (if applicable) an application is m ade fo r sanction to prose- cu tea Police Officer fo r whose prosecution fo r the offence alleged the sanction, o f G overnm ent is requ 'red. the m atter shail be dealt with, m u ta t ls m u tan d is , as in the case o f a notice o f a civil su it, v id e paragraph 221 (4) above; b u t where an application fo r sanction to prosecute is made, i t m ust in every case be submitted fo r the orders o f Governm ent with a definite recommendation . th a t sanction be either granted n r refused, and in the former case th a t the defence be undertaken a t the expense of Governm ent o r not. I f it is recom mended that the defence should be undertaken .at, ,4the expepce of Government definite proposals for the employment o f ihe Public Prosecutor, or private counsel, fo r the defence shall bs subm itted.•I

(4) I f a criminal, com plaint is laid against a Police Officer fo r which no sanction is required, and actioh has to be taken on a com plaint already (la id , i f the D istrict M agistrate considers th a t the defence should be undertaken a t the expense o f Governm ent, an applica­tion should be m ade to ,the M agistrate to postpone* the trial in order to enable the orders o f Governm ent to be

obtained . T he recommendation o f ihe D istrict Magis­tra te regarding the defence o f the case should be trans­mitted with the ie&st possible delay, his tetter being marked ‘•Immediate*’, and deait with by all the officers concerned as im mediate.

t

223. In the base dealt with in paragraph 222 (4jr the M agistrate m ay refuse to gran t a postponement, Or the postponem ent m ay not be long enough fo r the orders o f Governm ent to be received. In alt such cases, ancfin any case in which the orders o f Govern men f a r e not received by the date o f-the instiution o f a civil su it. The D istrict M agistrate, if he has recommended th a t the su it be defended a t the expense o f Government* will pu t into effect the proposals submitted by him, a t the sam e time reporting that he has done so. I f he has dissented from the recom m endation o f the D istrict Superintendent o f police that the crim inal case o r suit be defended he should inform th e !ns|*ctor-G enerat o f Policeby telegram that the su it has been intitu led, o r. in the case o f a crimi­nal prosecution, th a t th e da{e o f the first hearing has been fixed (giving no t less tnan several days notice of the date o f such hearing), and th a t no orders regarding the defence have been^cceived. ‘ '

224. i f the decision is against the Police-Officer being defended a t the expense o f G overnm ent, or if he declines to accept the arrangem ents for his defence he may take, at his own expsnce. such m easures as he considers necessary for his defence; and if the verdict o f the C ourt is in his f&your G overnm ent wiU ordinarily reim burse m s expsnses. It is to be clearly understood, however, ,tn a t Governm ent does not undertake to pay any except' reasonable expenses.

225. I f the Police Officer wins the case and costs or damages o r com pensation are awarded to him, the ex­penditure incurred by Governm ent up to the lim it o f such dam age o r com pensation shall be refunded, by him.

226. I f in a case in which Governm ent iias under­taken the defence o f an officer the decision of*, th e first C ourt is against him. the question whether an appeal

( M l )

shall be filed a t the expense o f Governm ent, o r whether the dam ages aw arded to (he plaintiff o r the fine imposed shall be paid by G overnm ent, shall be decided by Govern­m ent either on the application o f the officer concerned, who should move his im m ediate superior in the m atter, o r on th e representation o f the D istrict Superintendent o f Police under whom he is serving. T he latter should then follow the procedure laid down in paragraph 221 (4).

227. A s legal proceedings against Police Officers, particularly Civil Suits, m ust interfere with the discharge o f their public duties, and a re likely to cause harass­m ent to them , the D istrict M agistrate should instruct the counsel appearing for the officer concerned th a t he should request the C ourt to deal with the case with the utm ost possible expedition.

C H A PTER XIII.

Rewards.

rfu lesfo r the G ran t of D epartm ental Rewards to Civil Police Officers.

228. When a Police Officer has performed specially m eritorious service fo.' which ft is considered desirable to reward him. the m ost frpprftpriate form o f reward is lo g ran t him prom otion.

’• 229. Iff granting prom otion as a reward fo r good setvice due regard m ust be had to the seniority and qualifications o f the officer whom it is proposed to reward. In cases where his position on the seniority roll, o r his lack o f the nccessary qualifications, debar him from im mediate prom otion, a money reward may be granted.

230. T he following officers are empowered to grant rewards up to the am ount noted against each, to a member o f the police for work done in the course o f his ordinary duties, when the work is. in the opinion of

theofficer ganting the reward, o f such exceptional m erit or o f such an arduous o r peculiar natu re as to justify a special rew ard :—

R s( j ) Inspector* G e n e r a I o f P o lic e . . . 5 0 0< b ) D e p u t y I n s p e c t o r v G e n m J o f P o l ic e . . . 200 ( c ) D j H r i u S u p e r in te n d e n ts o f P o l ic e . . . 50

231. The gram o f a reward is subject to ihe con­dition th a t funds are available in the bud^ei o f the officer granting the reward. W hen a District* Superin­tendent o f Police recommends a Police Officer fo r a rew ard v. h ich is beyond his own power o f sanction he will invariably subm it the recommendation to , o r thro* ugh, the D eputy Inspect or-G eneral o f the Range in the form prescribed by (he Inspector-General o f Police. Officers above the rank o f inspector are no t eligible fo r the receipt o f money rewards. T he grant o f rewards fo r work done outside the ordinary course of an officer's duties is governed by Article 72, Civil service Regula­tions. The gran t o f shot-guns as rewards will be restricted as much as possible and under no cl r e im stances will revolvers be given as rewards.

232. Rewards offered by any private person o r cor­porate body to members o f a D is tr ic t Police* I Force in recognition o f successful investigation o f crim e, d r the arrest o f crim inal?, o r the recovery o f stolen property , o r o ther good work, o r as a stimulus to detection, .may be accepted only by the D istric t Superintendent of Police concerned. Such rewards o r deposits made in advance will not he received: in cash, hut the private person o r corporate body concerned will be reques­ted to credit the am ount 1 fftd the tbcal treasury‘under the head "X IX . Police— K. M iscellaneous—(3) General Police R ew ards." For this purpose a chalan in triplicate will be prepared in tfie Police Office and handed over to the party concerncd. The original copy o f the receipt­ed chalan will he presented to the D istrict Superin­tendent o f Police by the party concerned, the duplicatecopy being* rvimnecf by . An acknowledgment o f thereceipt o f ihe clw lan will • be given by the D istrict Superintendent o f Police to 'th e p a r ty !ctHtferned.

H

W hen a reward thus offered and credited into the treasury has been earned, the D istrict Superintendent o f Police will subm it through the D istrict M agistrate to the Range Deputy Inspector-G eneral o f p °J,c* ^ o r through the D istrict M agistrate and the D«pu»y or-G eneral o f Police to the Inspector-General of Police i f the am ount o f the reward exceeds Rs. MW, a report showing the condititions on which the reward was offered and certifying th a t they ^ave ^ e e n complied w ith, and requestmg sanction to pay to the Police Officers concerned ihe whole, o r a part only, o f the reward, as the circumstances o f ihe ca-e mayj u s t i f y . The reward thus sanctioned will be a charge toG overnm ent under the head “ 24. AllAllowances, etc.— Fluctuating—(iv) H onoraria, etc.to Officials.”

If the reward, o r any part o f it* is not *hcwhole o r the part, as the case m ay be, will be refund­ed to the p rivate person o r corporate body w w w f1" ed on application under the sanction of the Oeputy Inspector-General o f Police, o r o f the Inspector-General o f Police, if the am ount involved exceeds Rs. 5W in any one case. T he refund if ordered will be draw n from the Treasury on a “ R efund” V o u c h e rs the prescribed fo rm and charged to the head XIX. Police—D eductRefunds.*’

A register will be kept in each Police Office in the following form , in which all particulars regarding ilie receipt, and payment, o r such lewards will be entered a t the tim e o f each transaction

Register of Rewards received from the Public for th e D etection of Crim e! etc.

1 A m ount o f rew ard officred and credited.2 N am e and address o f the private person Of corporate

body w ho offered the' reward.3 O n w hat account o r In w hat case.4* C « d » t chalai* N o . and dale.

Deputy Inspector-G eaerai of ro u ce s5. N o. an d date o f jiupecior-G eneral o f P o lices

sanction to the paym ent o f the reward o r fo r refund u* ihc parly w ho deposited th e am ount.

6 . T o w h o m p a id o r re fu n d ed .7 . D a te o f payment o f re fu n d8 . A m o u n t w ith d ra w n a n d th e N o . a n d dace o f T re a su ry

V o u c h e r.9 . R e m a r ts ,

N o t e .— In th e c # S c o f ih e C r im in a l T nvestigatlon D ep a rtm en t th e D e p u ty In s p e c to r -G e n e r t l o f P o lic e f o r R a ilw ay s a n d C rim in a l In v e s tig a tio n , B u rm a , w ill b e t b e s a n c tio n in g a u th o ri ty w h en th e a m o u n t in v o lv ed in a n y o n e c m d o e * n o t ex ceed R s . 500 . In o ih e r cases th e o rd e rs o f th e I n sp cc to M i n e r a l o f P o lice s h o u ld be o b ta in e d . T b e D ep u ty In sp e c to r-G e n e ra l o f P o lice fo r R a ilw ay s a n d C r im in a l In v e s tig a tio n , B u rm a , w ilt a lso b e re sp o n s ib le for (h e m a in te n a n c e o f th e p re sc r ib e d re g is te r .

233. In addition to , o r in lieu of, a reward in money o r in any o ther form , a good service certificate in FormPolice * Is roa> ** granted by ihe D istrict .Superintendent

to a Pol ice Officer o f and below the ra n k o f Sub-Inspector, w ho renders outstanding services, o r. exhibits special detective ability in the investigation or detection o f a crim inal case, or who shows bravery d r zeal in arresting, o r a ttem pting to arresi o u t lawsr dangerous criminals.

G ood service certificates wifi be given only fo r really good w ork, and will n o t be made cheap o r ligh'tly prized by being d istributed broadcast in every petty case. Each certiffcate will relate to a separate case o r act o f good service. Certificates will be shown a t kit inspections. In making prom otions. D istrict;Superintendents will tak? into account the possession o f certificates. Similarly, the possession o f certificates wilt be taken into consideration ow ards the m itigation o f punishm ent. Men who resign, o r are merely removed, will be perm it led lo retain possession o f their certificates. Men who are dismissed will be deprived o f them .

The form needs liu le explanation. It is in counterfoil and the description o f the good work done will be identical in both foil and counterfoil. A not* o f ihe award o f a good service certificate will, a t ihe lime'Of granting i t . 'h e m ade in the space set apart for commendatory entries in the character and service roll o f the man concerned th u s ;— " 'G .S .C . p . S . F. I. R.No. o f 19 .**

The counterfoils o f good service certificates will be preserved fo r 30 years.

234. Applications from non-gazetted Police Officers fo r rewards o r G ood Service Certificates on account of special work done in a d istric t other than th a t to which they a re attached fo r the tim e will be subm itted in writing to the D istrict Superintendent in whose district such w ork was done through the ap p lican ts own D istrict Superintendent who wilt endorse and forw ard the application if he approves o f it.

235. The following rules on the subject o f the proclam ation and paym ent o f rewards fo r the arrest and conviction o f crim inals, and fo r information in respect o f the commission o f offences, are preset bed by G overn­ment. These rules do no t affect the payment o f rew* ards under the express provision o f any A ct, or Regulation, o r rule having the force of tow, and do not apply to case under the C ustom s. Excise, Opium , Stam p and Forest Acts :—

Rules for the Offer and paym ent o f Rew ard! inC rim inal Cases.

I. For the arrest o r attem pted arrest o f criminals, fo r inform ation which leads to their arrest or convic­tion , o r fo r assistance in procuring* o r a ttem pting to procure, their surrender, rewards m ay be offered and paid as follows*:—

, ( a ) By the Com m issioner o f a Division, the Inspector-General o f Police, the D eputy Inspector-Ge­neral o f Police o f a Range, or. in Rangoon, the Com ­missioner o f Police, no t exceeding Rs 1.030 in respect o f any one person.

(b ) By a D eputy Com missioner, not exceeding R s. 500 in respect o f any person.

( c ) By a D istrict Superintendent o f Poffce. not exceeding Rs. 250 in respcct o f any one person.

( W >

( d ) By a Superintentent o f Police appointed under section v o f Rangoon Police A ct, 1899. no t exceeding R s. 50 in respect o f an y one person.

2. F o r courage and determ ination shown in resis­tance to robbers and dacoits, rewards may be offered and paid a s follows :—

( » ) By the Commissioner o f Police in R angoon and Commissioner o f a Divison, no t exceeding R s. 1.000 to any one person.

_ ( b ) f y & D eputy Com m issioner, not exceeding Ks. 500 to any one person.

3. A reward according to the following scale shall be paid to any one securing the recapture o f an escaped prisoner:— *

Rs.F o r a p r is o n e r u n d e r se n te n c e o f se v e n years*

im p riso n m e n t o r m o re . . . . s oF o r a n y o th e r p r is o n e r w h e th e r u n d e f t r ia l o r

... ... ... 40

T he reward will be paid by the M agistrate o f the district m which the prisoner is captured, or, i f the p ri­soner is captured in R angoon, by the Commissioner o f Police. Provided tha t no rewards shall bo paid in any case in which an escaped prisoner voluntarily gives h im ­self up, o r to any person responsible for-the safe custody o f the prisoner when he escaped. Provided also th a t fo r reasons to be recorded, the M agistrate o f the district, o r tne Commissioner o f Police, as the case m ay be, may in any case reduce the am ount o f the reward o r with­hold the paym ent thereof. This rule does no t prevent the offer o r payment o f larger rewards under sub-para­graphs I (a) and (b).

K ote.—T h e rew ard s ad m iss ib le in su b -p a ra g ra p h s 1 .2 a n d 3 m ay b e p a id to th e w idow s, o rp h a n s o r o th e r g en u in e d e p e n d e n t o r d e p e n d e n ts o f p e rso n s w h o d ie a s th e re su lt o f in ju r ie s su s ta in e d d u r in g ih e a r r e s t o r a t te m p te d a r r e s t o f , o r w h ile o ffe rin g re s is ta n c e to o r s e c u u o g ih e te c a p tu re o f c r im in a ls .

4 F o r 'in form ation which leads t o t h e d i ^ v e r y o , firearm s o r am m unition in respect o f which there is reason to believe th a t an offence punishable under the A nns A ct has been com m itted

A D istric t Superintendent o f Police or, in Rangoon, a Superintendent o f Police appointedI under section 7 o f the R angoonPoEce Act, 1899, m ay offer o rp a y a reward n o to R s 50, a D eputy Commissioner up to R ;. i w , a^ o m m issio n er o r the k p ec to r-G e iie ra l o f Police or- the D eputy Inspector-General o fP o h ce of a| *®n8e in R angoon the Commissioner o fP o lice up to Rs. 250.

5 T he previous sanction o f Governm ent shall be obtained fo r the offer or paym ent o f any rew ard not specially authorized by these rules.

6 . A sum shall b e entered yearly in the Police bud­gets fo r rewards payable under those rule o ther thar rewards debitable to the Jail D epartm ent under sub- paragraph 3. T he sum provided in th e Provtncial Po ice budget shall be allotted by the Inspector-General o f Police to the serveral d iitric ts. T he Inspector-General o f Police m ay m ake transfers from the allotm ent of o n ed is tn c t to tb a t o f another. Provision shall also be made in the Jail D epartm ent budget Tor the paym ent o f rewards under sub-paragraph 3 fo r the recapture o f pnsoners who have escaped from Jail. This sum shall b e allotted by the Inspector-General o fP risons, who makes transfers from the allotm ent o f one jail to th a t o f another.

7. The Inspector-G eneral o f Police, besides distri­buting the budget provision fo r rewards between districts according to requirem ents so fa r as he can foresee them , will re tain a sufficient reserve to cover extraordi­nary expenditure w hich m ay occur in any district o r districts. W henever a D istrict Superintendent o f Police finds th a t the am ount at his disposal fo r rewards is becoming exhausted he shall a t once report the fact to the Inspector-General o fP o lic e . The Inspector-General will then, i f satisfied a s to the necessity supply the D istric t Superintendent o f Police with additional funds either from hi* reserve o r by teappropiatton from the

funds already allotted to so m e o th e r S t r i c t . £ t l . e Inspector-General finds th a tth e total funds a t his disposal a r e becoming exhausted, he shall take early steps to obtain an additional gran t o r to reappropriate the necessary am ount from other sources a t his disposal under com ­petent sanction.

8 O rdinarily rewards granted elsewhere than in R angoon shall be paid by the D istric t Superintendent o f Police. But the D eputy Com missioner m ay pay a reward him self o r m ay order it to be paid by any officer Subordinate to him.

9 . G azetted Officers and M yooks shall n o t receive rewards excent with the special sanction or Governm ent.

10. N o reward shall be offered o r paid under these rules to any soldier except with the previous sanction o f the General Officer Commanding, Burma Independent D istrict.

11. N o reward m ay be paid under these rules to any Police Officer, o ther than a ru ral Police Officer, except with the previous sanction o f the D eputy Inspector-General o f Police or, in Rangoon, the Com­missioner o f Police. N or m ay reward be paid under these rules to any servant o f Government, whether a Police Officer o r no t unless it is a reward o f the nature described in Rule 48 o f the Fundam ental Rule*, I.®., a reward which - lias been offered for the arrest o f a crim inal o r for inform ation o r special service in con- nection with the adm inistration o f justice.

12 N o reward shall be offered under these rules tc any ja il official. N o r shall a reward b e paid under these rules to any jail official except with the previous sanction o f th e Inspector-G eneral o f Prisons.

236. When a reward is offered fo r the apprehen­sion o f an absconder a time limit fo r the^ operation o f the reward shall invariably be fixed, which shall not cxeceed two years. A t the end o f this period the the D istrict Superintendent o f Police will review the case,

an d decide whether the offer o f the reward shall re­m ain in force o r w hether, owing to the lapse o f time* the im portance o f ensuring the apprehension o f the absconder having lessened, the offer o f the rew ard shall be w ithdraw n, o f the offer o f a smaller reward shall be substituted.

Rewards fo r Seizing and Impounding C attle .

136A. Civil policemen may. with the p rio r sanction o f th e D istrict Superintendent o f Police, (receive rew­ards fo r seizing and im pounding cattle under the pro­visions o f section 11 o f the C attle Trespass Act (Act1 o f 1871, as amended by A ct 1 o f 1891).

137. Police Officers who have rendered long and especially * m eritorious service o r who have performed ac ts o f gallantry are eligible fo r the conferm ent o f cer­tain titles, m edals, and distinctions, o f which a list o f those m ost commonly conferred is given below •

T h e M o s t E m in e n t O rd e r o f t h e *)In d ia n E m p ire • F o r lo n g a n d m e rito r io u s T h e M o s t E x c e lle n t O rd e r o f tb eB ritish E m p ire j

serv ice .

T h e In d ia n O rd e r o f M e rit (C iv i l D iv is io n ) ... F o r g a lla n try .

S a rd a r B ah ad u rS a rd a r S a h ibK h an B a h a d u r K h a n S ah ibR a i B ah ad u r R a i S ah ib Ra© B ah ad u r R a n S ah ib

F o r S ik h s o n ly

’ }

\}

..A

F o r M u m lm a n s o n ly ...

F o r H in d u s o n ly

F o r H in d u s o f S o u th e rn In d ia o n lv .

F o r lo n g a n d m e rito r io u s

se rv ice .

K y c iih ay e Z au n g S h w c Sulw c Ya

M in .

F o r in d ig e n o u s races o f B u rm a o n ly .

F o r lo n g an d m e rito r io u s

sc rv ice .

T h iiy c O a u n g N fw c D o . F u r v a lo u r o rO n Y a M in . serv ice o f ;<r

ac tiv c k ia J i

A h m u ilan G atin g T a z c ik Y a M in .

K in g 's P o lic e M edal B u rm a P o lic e M edal

D o .

}

F o r '(o itg a n d m e r i to r io u s

te rv ic c .

F o r g a lla n try o r lo n g an d

m c rito flo o *se rv ice .

C e rtif ic a te s o f H o n o u r w ith o r w ith o u t a w a rd s such a s g uns, revo lver* , sw o rd s , e tc .

Con fe rr ab le by th e Inspector •General of Police.

G o o d S erv ice C e r t if ic a te s :

Recom m endations lo r such aw ards, exept good service certificates conferrable by the Inspector-General o f Police, will be forw arded through the D eputy Com ­m issioner, Commissioner, and the Deputy Inspector- G eneral o f Police, to the Inspector-G eneral o f Police.

Recom m endations fo r the awards o f G ood Seruice Certificate o f the Inspector-G eneral o f Police will be forw arded d irect to the Inspector-G enerat o f Police through the D eputy Inspector-General, and the actual selection o f officers fo r th e aw ard will be m ade b y a C om m ittee o f D eputy Inspector-G eneral o f Police.

C H A PTFR X IV .

Loss and Forfeiture o f Medals.

238. T he following procedure will b e followed in case o f the loss o f a decoration by a member o f the Civil Police

I. A B oard will be assem bled to ehouire in to the circumstances attending th e loss o f the decoration, the m em bers o f which will take evidence and report whe­ther th e loss w as, o r was n o t, due to carelessness on the p a rt o f the owner, an d whether tbe decoration should be replaced a t tbe cost o f Che S tate o r th a t o f the owner.

II In (he case o r the loss o f a decoration by a member o f ihe M ilitary Policc serving elsewhere than a t battalion headquarters, o r by a m em ter o f the d ist­ric t o r R angoon C ity Police, the B oard will consist o f the D istrict Superintendent o r A ssistant Commissioner o f Police as President, and two subordinate P o l i c eOfficers as members.

III . T he B oard will invariably record evidence as to the character o f the Police Officer whose case is under investigation, and wtien no testimony beyond the loser’s own assertion regarding the loss is produ­ced, th e B oard, except under very special circumstances, which it will record in its finding, w ill deal w ith the case as i f i t were proved th a t the loss occurred from neglect.

IV. I f th e loss be proved to have occurred from care­lessness o r neglect th e B oard m ay recom m end th a t the loser m ay, a f te r two years* good conduct reckoning from the date o f th e assem bly o f the Board, be provided w ith a new decoration a t his ow n expense.

V. I f the loss be proved to have been accidental, th e loser m ay be recommended by the B oard to be supplied with a new decoration a t once, e ither a t njs own expense, o r a t th a t o f Governm ent, according to the circumstances o f the case, i t being understood th a t in order to justify the replacem ent o f a decoration at the public- expense, the loss m ust be proved to have occurred on du ty-by some accident entirely beyond the control o f th e loser. In all o ther cases, such as the loss o f a medal cut from a tunic, o r stolen from the person, th e loser m ust pay fo r i t him self.

V I. T he proceedings of the B oard will be subm itted to the Inspector-G eneral o f Police fo r approval accom panied by a return in th e fo rm prescribed under sub-paragraph X II. I f the B oard has recommended that th e cost o f the m edal o r decoration lost should be defrayed b y the loser, and i f th e application is supported by the Inspector-G eneral, th e D eputy C ontroller o f M ilitary A ccounts, Burm a, will issue a receivable order authoris­ing the Treasury Officer concerned to receive the cost.

T he am ount will then He paid in to th e Treasury, the chalan being m ade o u t in favour o f the D eputy Controller o f M ilitary Accounts, Burm a, and forwarded to the Inspector-General o f Police.

O n no account will the cost be paid in to Treasury until the receipt o f the receivable order mentioned above.

V II. W hen the B oard does n o t recom m end that the decoration be replaced a t once, the proceedings shall n o t be forw arded*to the Inspector-General until the prescribed time has elapsed.

VIU . T he cost o f m edals varies bu t is roughly io the neighbourhood o f Rs. 5 each.

IX . A decoration bestowed by a Foreign pow er can­no t under any circum stances be replaced.

X. I f the Inspector-G eneral approves o f th e proceed* ings o f d ie Board, be will forw ard them, with an appli­cation fo r th e replacem ent o f the decoration lost, o f the Officer C om m anding the regim ent in which the decora­tion was earned, fo r verification aod transm ission, through the General Officer Com m anding the district, to the C ontroller o f M ilitary A ccounts concerned when the Board has recommended th a t the decoration be replaced a t the loser's expense; to the Secretary to the G overn­m ent o f Ind ia , M ilitary D epartm ent, when the Board has recom mended th a t the decoration be replaced at the expense- o f the State.

In cases o f men who earned decorations in regi­m ents which have been disbanded, o r in the Police, or a M ililtary D epartm ent, applications fo r their replace­m ent will be forw arded direct to th e M ilitary D epart­m ent fo r verification aod disposal.

X I. T he proceedings will be prepared on a separate sheet o r sheets in each case, unless the circum stances attending the loss be actually the same in each.

X II. In cases where clasps have n o t been lost, they will be transm itted w ith the proceedings so th a t they m ay b e attached to the new medal.

Return of to whom i t is recom m ended th a t new m edals be issued a t expense, to

rep lace o thers lost.

N time.

D cs-cri|V(iono f

m e d a l.

Des­c rip ­tio no f

c la sp .

C o rp s o r d e p a r t­m e n t in w hich th e m ed a l w as

e a rn e d , a n d re g im e n ta l

n u m b e r a n d ra n k a t t h e tim e.

14)

W Jicihcr vecificd by O fficer C o m ­m a n d in g fo rm e r c o rn s o r by head o f fo rm e r office, o r From reco rd s

io M ilita ry D e p a rtm e n t, G o v ern m en t

o f I n d ia .(5)

B rie fs ta te ­m e n t

o fc a u se

o flo ss .

( 6 )

I c e rtify th a t , a f te r a c a r e f r l in v e s tig a tio n , I sm sa tis f ied th a t th e d e c o ra t io n w a s lo s t in a n a c c id e n ta l m a n n e r in v o lv in g no c u lp a b ili ly o n t h e p a r t o f t b e lo se r.

T he 19 D istric t Superintendent o f Police.

239. N o application to replace a lost medal shall be forw arded i f it has been lost in contravention o f these orders.

240. T he following rules, specifying the procedure to be adopted with regard to the forfeiture o f medals by m em bers o f the Burm a Police who have been, o r may in fu ture be, dismissed fo r certain offenccs, have received llic sanction o f Governm ent :—

( i ) any Police officer convicted o f an offence punishable with transporta tion , e ither under the Penal C ode o r under Burm a Act X II o f 1928;

( i t) any police officer co a vie ted o f cowardice ;( i i i ) any Police officer convicted o f desertion;

( iv ) any police officer convicted o f malingering, feigning; producing, o r aggravating disease or in firm ity ;

( v ) any police officer convicted o f theft o r em­bezzlement o f public m oney o r goods, o r o f money o r goods the property o f a co m rad e ;

shall forfeit any medal in h is possession granted for service in the field, and any m edals which m ay remain unissued to him .

241. M edals forfeited under the foregoing rules will be transm itted to the Secretary to the Governm ent o f Ind ia , M ilitary D epartm ent, through the office o f the Inspector* G eneral

242. In th e p i o f medal*rolls the word“ dismissed” will be restricted to cases where the dis* missal h as been in consequence o f a conviction: o f one o f the offences specified a b o v e ; tb e term “discharged” being used in o ther cases.

(1 ) T he Police S tation and Lock-up.(2 ) T he D istric t T raining Depot.( 3 ) Barracks o r cottages with outhouses.( 4 ) T he M agazine.( 5 ) T he D istric t S tore R oom .

T he whole (except th e headquarters Police S tation and L o ck u p ) constitute the “ Police Lines.*9

Outside d istrict headquarters, the lines ordinarily consist o f

C H A PTER XV.

Housing.

iJL^n^s and Q uarters.+ 9

243. T he Police buildings a t d is tr ic t ' h e a d q u a rte r com prise :—

i

(1 ) A police S tation o r an O utpost building according to juincltonttl establishm ent,

(2 ) Barracks o r cottagcs.

( 3 ) Outhouses.

policc Stations arc built according to Public W orks Departm ent standard type plans which provide fo r defensible and non-defensible buildings o f various sizes, as local conditions and the accom m odation required, dictate.

Q uarters according to Public W orks D epartm ent standard type plans are provided fo r Inspectors, Sub- Inspectors, S tation W riters, Head Constables, m am ed and single C onstables aod European Sergeants.

Police B u iid fe e a t th e headquarters o f districts, o f sub-division, and to*s$hips, are generally o f * perm a­nent nature, and a re constructed a o d maintained in re­p a ir by the Public W orks D epartm ent.

A t outstations Police buildings a re usually erected and m aintained from P etty Construction and Repair Funds allotted to D istric t Superintendents o f Police fo r the purpose. Such Jm ild iogs are erec.ted according to the public W orks ^ e p a itm e n t s ta ti& rd type plans b u t are o f a serai-perm anent natu re only,.cheaper m aterials and m ethods o f c o n tra c tio n being employed.

244. AH subordinate Police Officers and Constables shall, where quarters are provided fo r them, reside in the lines, except such as m ay be especially exempted by the .District Superintendent fo r -reasons which will b e entered in the O rder B o o k .' Police Lines shall be kep t clean and tidy , a p arty o f Constables being placed, when necessary, on fatigue d u ty fo r the purpose. The roads intersecting th e blocks o f houses which form the “ lines” will be raised an d the drainage m ade a s perr feet as the nature o f the site perm its. Trees will, i f possible* b e planted where shade is deficient. A ll wells will be covered in . Latrines will be attached to all

lines, the particu lar type o f latrine being decided o q in consultation with the officer in medical charge. A t Police StatioQs where no public conservancy arrangem ents exist, and where the bucket system can­n o t be used, the bored-hole system o f latriaes is likely to be found serviceable and has the advantage o f not requiring the services o f a sweeper. Wherever, there­fore, no public conservancy arrangem ents exist and the bucket system cannot be used, the advice and assistance o f the Public H ealth D epartm ent will be invoked with a view to adopting the bored-hole system.

245. T he state o f the lines a t headquarters is the special concern o f the H eadquarters Assistant o r D eputy Superintendent who is required to inspect them daily.

P o lice A rm s an d A m m unition .

246. T he Police arsjarm ed with0 ) 410 (sm ooth) b ^ e L ee Enfield muskets.(b) D ata . \(c) Batons (for use in towns only).

Inspectors and Sub-Inspectors are arm ed with revolvers swords.

A brow n leather scabbard with ateel m ountings and a brown leather sw ord kno t are issued w ith each sword.

Sergeants are arm ed with revolvers b u t on ordinary du ty will w ear a baton.

T he scale o f ammunition issued to Inspectors, Sub* Inspectors, and Sergeants is detailed in paragraph 113fc o f th is M anual, Volum e I I , an d th a t o f accoutrements in Appendix XIV o f the Police Supply and Clothing M anual.

247. A G azetted Officer shall purchase and m aintain a revolver o r p isto l a t h is own expense.

Governm ent has sanctioned ibc possession a s part o f the equipm ent o f □ gay el ted police officer, o f two revolvers o r pistols free o f fees.

24ft. ^ revolver will po t b e i s s u e d to any Inspector o f Police* Sub«Inspectcr o f Police, o r Sergeant unless the D istrict S u p e r i n t e n d e n t considers that he is competent to u s e it with r e a s o n a b l e efficiency. •

249, T he following are the general principles oo which the Civil Police is armed

(a) T he whole o f the Civil Police Force should be trained in the use o f firearms.

(b) A rm s should be available within reasonable distance o f all police stations fo r use in emergencies, bu t no m ore should be provided than are likely to be required a t one tim e.

(c) A t police stations where the Civil Police are required to perform the duties o f M ilitary Police o r to do escort duty, or to guard considerable quantities o f treasure, o r where the stations are situated in turbulent o r frontier tracts, m uskets in sufficient quantities should always be available.

(d ) I t is essential th a t firearms be kept only at posts where, owing to the strength o f the Civil Police, and the security o f iKc. buildings, the danger o f the arm s falling in to the hands o f bad characters is reduced to a m inim um .

T o give effect to the above prmciples3 the following are the ordinary arrangements:—

(i) A t d is tric t headquarters muskets will be provided fo r one hundied per ce n t o f the fu ll estimated num ber o f recruits a t the tra in ing depot* plus one for each d rill instructor, and fo r fiftv per cent o f the headquarters strength (excluding the training depot), the te tte r percentage being sub jeet to increase o r decrease ia cases where the headquarters, strength is . owing to special circumstances, unusually small o r unusually great.

(ii) A t subdivisions! headquarters arms will usually be supplied up to fifty per cent o f th e strength, provided th a t th e buildings are reasonably defensible an d that, ow ing to the num bers o f the Civil Police the arm s may be considered practically safe.

(in) A t tow nship headquarters where the Civil Police c a n y o u t sim ilar duties to those o f the M ilitary Police, arm s w ill usually be supplied up to fifty per cent o f the strength , under conditions sim ilar to those laid dow n fo r subdivisional headquarters.

(iv) A t sta tions o ther than d& trict, subdivisional and tow nship headquarters, th e Civil Police will only be arm ed w ith m uskets when carrying o u t duties sim ilar to those carried o u t by the M ilita iy Police. A n n s will b e allowed up to fifty per cent o f the strength and subject to the sam e conditions as laid down fo r subdivi­sional o r township headquarters.

Before arm s are issued to a Police S tation o ther than a t the headquarters o f a d istrict, the D istric t Superin­tendent o f Police shall satisfy him self, and certify in w riting th a t th# arm s will be kep t in a secure place and b e rrasonably safe against a sudden attacV These certificates are renewed annually and are filed in the office o f the D istrict Superintendent who is personalyl responsible fo r their safe custody and punctual annual renewal.

250. (1 ) W here there are no M ilitary Police the Police are responsible fo r the custody o f arms.

(2) W henever the d istrict authorities are o f opinion th a t any post (which according to the provisions o f paragraph 249 would norm ally be arm ed) should n o t be nrraed, the D istrict Superintendent w ill subm it a report *o th a t effect to the Inspector-G eneral o f Police giving fu ll reasons fo r the proposed exemption.

The report will be forw arded through the D eputy Com m issioner, Com m issioner an d D eputy inspector* G eneral.

CHAPTER XVJL%

Mls£a)ianeou*.

O rd e r Mm and G uards over P rivate Buildings,

251. N o orderlies m ay be used m a district except one C onstable, who wilt b e detailed a s store orderly.

N o Police guards, civil o r m ilitary, over p rivate bouses are allowed, except Id d isturbed localities, and then only w ith the sanction o f the Inspector-GeneraL Permission to retain such a guard m il be obtained afresh every six m onths, failing which tbe guard will be withdrawn.

PART II.—CRIME A N D INSTRU&TKW jS FOR EXECU TIVE DUTIES.

CHAPTER X V III—C R IM E REGISTERS.

S e c t i o n I—R e g i s t e r N o . I — T h e C r im e R e g i s t e r/ —. Crime 24 v ( p o l ic e 61 >•

252. T he particu lars o f every cognizable offence reported to the Police w ill be entered in this register.

253. T he register will b e divided into groups o f offences corresponding w ith Statem ents A and AA, P arts I and I I» o f th e A nnual R eport {See Appendix A-XX1I)* the headings o f each serial will b e w ritten a t tbe to p o f tbe pages and the register properly in­dexed on the fly-leaf Each group o f offences will have so m uch space allotted to i t a s m ay b e necessary.

254. Separate pages will be opened fo r prosecu­tions under sections 109 and 110, Crim inal Procedure Code.

255. S eparate pages will b e opened fo r prosecu­tions nnder sections 21 and 22 o f the Crim inal Tribes A ct, 1924.

256. A page o r *o under each group o f offences will be left blank fo r entering^cases o f previous years, which were pending trial, o r investigation a t the close o f the year, and fo r undetected cases o f previous years brought to light during the year.

257. F o r the purposes o f th is register and the returns based on it the term “ cattle ’ 4 means bovine anim als (including buffaloes), elephants, horses, donkeys, and mules only.

258. A t the end o f each day the Crime Clerk will enter in th e register all the particu lars required to fill up the various colum ns. These particulars he w ill obtain from the Register o f Police Cases—Officer Register

N o.2. A s each case is entered he will enter m the first colurr.n o f the Register o f Police Cases, in red ink, the w o rd ^ en te red ” , and date and in itia l the entry.

2 5 9 / f t r ? a s ^ w here the investigation is n o t com pleted h e will enter such particu lars as are available, and sub­sequently, any additional particu lars that m ay have been obtained later.

260. I f a case sent up by th e Police is convicted under a section o r law o ther than th a t entered in the register, a red line will be draw n through the orginal entries, and fresh entries m ade under the serial heading which includes the offenders fo r which the offenders in such case were actually convicted; i f one oerson is convicted o f the offence entered by the Police and ano ther o f a different offence, the original entry a s to persons will sim ilarly be expunged and a fresh enty m ade o f the separate conviction. Every alteration will be m ade so th a t the original entry rem ains legible. W hen cases are transferred from one serial num ber to another, a no te will be m ade in the rem arks column, e .g . , “ Trans­ferred to Serial N o . 34 (o ), Section 379, Penal Code, page 46/*

261. W hen a case is transferred from one Police S tation to another Police S tation in the same district, a red ink line will be draw n through the original entries, and new entries m ade showing the name o f the new Police S tation and the num ber o f the new F irst In for­m ation R eport. W hen a case is transferred from one d istrict the entries in the register o f the d istrict trans­ferring the ra se ftfilj be sim ilarly cancelled, and the case recorded in the register o f th e district receiving it on transfer on receipt o f the new F irst Inform ation R eport from the Police S tation concerned.

W hen a ease is sent up fo r trail before a M agist­rate and transferred by him under section 2SA o f the B urm a Yiilage Act to a Burm a Village Com m ittee for trial th e case will be stu rck off the Register and shown as “ Transferred to Village Committee,*' the M agistrate'sorder o f transfer on Form being recorded inth e ram arks colum n o f the register a s the authority for th e cancellation o f the entries relation to the case.

262. A case will n o t b e shown as transferred to ano ther d istrict un til the la tte r d istrict has acknow­ledged acceptance o f i t

262. Cognizable cases, which are o thePolice and also d irect to a M agistrate wilt, i f the report to the Police and tbe com plaint to the M agistrate re ­la te to the sam e set o f facts, be struck ofT the register as having been dealt with by direct com plaint, and a note to th is effect m ade in the rem arks column o f the register w ith a reference to the C ourt o f trial, and th e ' num ber and date o f the trial record,

264. in case under the A rm s A ct, the kind o f arm s seized wQl b e entered in colum nd 6 (Property colum n).

265. W hen a case is com pounded u n d e r section323, Penal Code, ie will be shewn as non*cognizable in colum n 9 and s t ru c k o ff a s s u c h in Office Register 2. Cases o f this n a tu r e will n o t b e shewn as true. W hen c a se s a r e s t r u c k off a s noQ -cogn izab le , the section will be given.

266. In O pium and Excise cases, the am ount o f opium , liquor, etc., seized, will be entered in colum n 6 (Property column), a new headiog being given “Total am ount o f opium o r quantity o f liquor, etc., seized." The le tter "P ,n " E ,° o r “ V .H .” will b a n t e r e d in therem arks colum n to show whether the set2ure was made by the Police, Excise, o r a Village Headman.

267. ( i ) I f action under the Village A ct has been taken, the latter* “V.A.” w ill be entered in the rem arks column.

( i i ) In hu rt cases the kind o f weapon used will be entered in the rem arks column.

268. Cases o f house-breaking in which theft is the m otive will be entered under a separate serial number.

269. In all prosecutions under the preventive sec* tions the authority sanctioning the prosecution will be quoted in the rem arks column.

270. Separate pages o f th is register will be opened fo r section 17 o f the G am bling Act, and section 3 o f th e Opium Amendment Act,

t i l A note will be m ade in the rem arks column onder Serial 26 showing whether each entry falls under section 392 o r 394 o f the Penal C ade.

273. T he cases and persons pending Police inves­tigation and pending trial will then be carried forward to the register fo r the new Year.

274. I t is the duty o f the D istrict M agistrate to compile and send com plete to the D istrict Superin­tendent o f Police, so a s to reach th a t officer by the 15th January in each year, the following statem ents fo r the previous year ending the 31st D ecem ber:—

(ft) Statem ent A (F onn^ j ^ —j-) fo r all directcognizable cases and persons concerned in such cases;

(b ) Statem ent ,AA (Form Ad. I A) fo r all direct cognizable cases and persons concerned in such cases o ther than those contained in Statem ent A :

(c) Statem ent B, Parts t and I I (Form pol1ce \ ) for non-cognizable cases and persons concern­ed in such cases ; and

(d> Statem ent C (Form fo r p ro p e r tystolen and recovered in direct cognizable cases and in Bon<ognizable cases.

275. T he following a re th e statem ents o f crimc which are included in the Police A d m inistration Report. T he instructions hereinafter given fo r the com pilation o f Statem ents A , A A , and C apply equally to the C rim e Register—

S ta tem en t A—Return o f Cognizable C rim e.

P , r t I . — R e tu rn a f C a se s (E q n n f f l j c c 1 ^M 1 .

P a r t II .— R e tu rn o f p e rso n s co n ce rn ed in casea( b

S ta tem en t AA.—Return of Cognisable Crim e—!.«.» offeflces n o t specified in S ta tem ent A.

t a r t I .— R e tu rn o f C ases (F o rm A d . 1A)»

P a r t I I .— R e tu rn o f p e rso n s co n ce rn ed i n cases (F o rm A d . 1A ;).

S ta tem en t B.—“ Return of Non-congnizableCrime*1

P a r t i . — R e tu rn o f c a se s (F o rm ^ i? ^ ^ ).

P a r t I I — R e ra m o f p e rso n s co n ce rn ed in case* (P ° Tmp £ jk * j ) .

S ta tem en t C.—Return of P roperty stolen and recovered (Form^ j ^ ^ ) .

S ta tem en t C -i.—R eturn o f Im portan t C rim e showing w orking results (Form Ad. 3B):—

(1) o f ca se s ,

(2 ) o f p e rso n s co n ce rn ed in cases,

(3 ) p ro p e r ty s to le n a n d recovered ;

276. Statem ents A and AA (Parts I and II) will be compiled in the office o f the D istric t Superintendent o f Police.

277. Both parts o f Statem ent B on receipt from the D istrict M agistrate will be checked in the office o f theD istrict Superintendent o f Police in accordance wi th the instructions issued fo r com pilation to D istrict M agistrates before the figures contained therein are accepted.

Offences sm derothcr special o r local laws no t cogniza­b le by the Police will n o t b e shown separately fo r each A ct. T he figures w ill b e consolidated and shown in a single line against Serial N o .33 o f Statem ent B, P arts I an d n .

278. T he inform ation required fo r Statem ent C will be obtained partly from the office o f the D istrict Magis­tra te (p an g rap h 274) and partly from the D istrict Superintendent's Crim e Register, and both sets o f figures w in b e incorporated in one statement.

V 9 , T he following instructions for filling up State­m ents A , A A , and C will be carefully observed

S tatem en ts A and AA.—G eneral Instructions.

230. I.—The classification o f cases is th a t shown in colum ns 1, 2 and 3 o f Statements A and AA.

If,__W hen a person is arrested on one charge, bu tconvieted o r acquitted on another, his case will be en* tered under the heading o f the crim e o f which he has been convicted o r acquitted.

i n ,—Cases in w hich any o f the accused a re con­victed will b e entered under the heading o f the m ost serious offence fo r which a conviction might have been obtained against any o f the offenders; bu t persons con­victed entered according to the exact offence o f which they m ay individually nave been found guilty, the fact o f transfer from any o ther head (o f cases) being noted in the colum n o f rem arks in the district returns. Simi- lary, presons acquitted will be entered under the heading o f the gravest crim e charged against them.

IV. A ttem pts and abetm ents will appear under the heading o f the offence attem pted o r abetted, except in the case o f the substantive abetm ents provided fo r by sections 115 and 117 to 119, Penal C od:, which form a separate entry ( I ) cq the return.

V. C are will be taken th a t the acts o f separate offenders com m itted independently o f one another and w ithout a com m on object are n o t shown as one case. I t is on ly where offences are jo in tly comm itted b y several persons, in pursuance o f a com m on aim , that can be looked upon as one case. M istakes occur chiefly in nuisance cases,which are generally individual acts.

V I. Cases will be recorded only in the d istrict in which they are tried . W hen a case is transferred from d istrict A to d istric t B, there will be no record o f it in d istrict A under the heading “ Cases.** Should any arrests have been m ade the persons arrested will appear in the colum n o f rem arks (P a r t I I ) a s transferred in d istric t A , and i a colum n 5 o f P a r t I I in d istrict B.

V II. N o attem pt will b e m ade to reconcile the figures in the judicial statem ents w ith those in the Police statem ents.

V III. A cognizable case institu ted on com plaint will n o t, i f it is referred to the Police-for investigation, be thenceforward treated as a “Police case.*’

IX . T he num ber o f acqu itta ls which take place in A ppellate o r R evisional C ourts will be shown in the colum n fo r rem arks ( o f P arts I and I I ) , The o r i t t which is in force a t th e close o f the year fo r which the statem ent is prepared will be accepted as the finalo n e . I f the order or th e to w e r C ourt has been rever­sed o r modified w ithin th e year, i t is th e order o f the A ppellate o r Revisional C ourt w hich will appear in the statem ent.

X . A n explanatory no te will be m ade in the column fo r rem arks ( o f P art T) showing th e num ber o f cases w ithdraw n o r in which convictions w ere no t obtained owing to the death o f the accused o r lunacy du ring t r ia l , and cases com pounded. The num ber o f persons concerned in such cases w ill be shown in the colum n fo r rem arks o f P a rt XI. A ll cases w ithdraw n owing to the escape o f the accused, o r owing to the evidence heing insufficient, will be classed as undetected and shown as such in colum n !3.

X t. Cases taken up as cognizable offences, and afterwards discovered to be oon-cognizable offences, will no t be transferred to the statem ent o f non-cognizable crim e (Statement B), bu t will be shown in colum n 9 o f Statem ents A and A A, P art I .

X lt. N o case wifi be struck off the Police state­ments. Cases declared to be “ false” o r “ noo•cognizable” wilt be shown in the statem ents and entered in columns 8 and 9 o f Statem ent A and A A , P a rt I , as the case m ay be.

X III. Cases in which persons are dealt with by M agistrates under section 562, Crim inal procedure Code will be shown in the statem ents as convicted.

Instructions Regarding th e Fillling up o f Columns.S ta tem en ts A and AA, P a rt I.

281. C o lum n 3.—Offences under Special and Local Enactm ent will n o t b e shown separately for cach Act. T he figures will be consolidated and shown in a siogle line against Serial N o 2 o f Statem ent A A . The only exceptions to this will be cases under the Crim inal T ribes Act (A c t V I o f 1924), which will be shown se­parately a s Serial N o . 3.

C olum n 4 . — la th is colum n will b e shown a ll un­detected cases o f previous years in which accused per­sons are arrested o r sent up fo r tria l during the years under report, a s well as the pending cases shown in column 10 o f th e previous year. Should there be any differences between the num ber o f cases shown as pen­ding in column 1 0 o f the previous year's return and the num ber brought forward to colum n 4 o f the return fo r the year under report, the difference will b e explained.

C olum n 5.—This colum n will include a ll cogniza* ble cases reported to th e Bolice during the year. I t will n o t include cases referred to the Police fo r investigation by a M agistrate.

C olum n €.— Will show the num ber o f cases in which the Police refused investigation under section 157 (b) o f the Crim inal Procedure Code.

C olum n 7.—Will show the difference between co­lumns 4 p lu s 5 m in u s 6.

C olum n 8 — In th js colum n will be entered only cases shown in colum n *7 which have been proved o r declared to be deliberately false before o r after trial.

C o lum n 9.— tn th is colum n will b e entered cases shown in colum n 7 which have been classified as m istakes o f law o r fact o r decalared non<ognizable before tr ia l.

C olum n 10.—W ill include a ll cases pending trial before M agistrates a t the close o f the year as well as those pending Police investigation a t the close o f the. year (i.e ., cases in which no ch a rg e Sheet or F inal R e­port has been subm itted).

C olum n 11.—W ill show the num ber o f true cogni­zable cases convicted. Cases declared non-cognizable and entered in colum n 9 will be excluded from the to ta l o f convictions. Figures io this colum n will therefore equal the figures entered in column 7 m inus the to ta l o f colum ns 8, 9 ,1 0 , 12, and 13 and the num ber o f cases referred to in the foot-note o f the statem ent m arked !.

C olum n 22.—W ill show the num ber o f true cogni­zable cases acquitted o r discharged* Cases proved to be false before o r after tria l entered in colum n 8 , and cases declared to be d u e to m istakes o f law o r fact o r non- cognizable and entered in colum n 9» will no t be entered. T h a t is to say, the figures entered in colum n 12 should equal the to ta l o f colnm n 7 m in u s the total o f columns8 . 9. 10, IK and 13. and the num ber o f cases referred to in the foot-note o f the statem ent marked

C olum n 13. —In this colum n will be shown all true cognizable cases which rem ain undetected at the close o f the year* A ll cases withdrawn owing to the escape o f an accused ox owing to the evidence being insufficient will

be classed as undetected. Cases will also be classed as undetected in which the accused has died o r escaped b e fo re t r ia l o r in which, though detected, the accused evading arrest, whether the evidence has been recorded under section 512, Crim inal Procedure C ode, o r o ther­wise.

C o lum ns 14 an d 17.— Are self-explanatory.

C olum ns 15 an d 16.—The figures fo r these columns are obtained from the D istrict M agistrate as explained in paragraph 274.

C olum n 13.— F o r inform ation required to b e en­tered in th is colum n, see paragraph 280 X.

S ta te m e n ts A an d AA, P a r t II.

282. C o lum n 3 ,—Persons concerned in offence tinder Special and Local Enactm ents will no t be shown sepa­rately fo r each Act. T he figures will be consolidated and shown in a single line against Serial N o, 2 o f Statement AA, th e only exception being persons concerned in pro­ceedings under the Crim inal Tribes A ct (Act V I o f 1924), who will b e shown separately, as Serial N o. 3.

C o lum n 4.—This column will contain the persons entered in colum n 1 2 o f th e previous year.

C o lum n 5.—Will show all persons arrested by the Police during the year, w hether o f their owe m otion, o r uuder the orders o f a M agistrate a fte r Investigation had been refused by the Police, o r the Police had reported the charge to be false, an d will include also all persons received on transfer from other d istricts.

C o lum ns 6 a n d 7.—Are seif-expaoatory.

C olum n 8 .— Will show only those persons whose cases have been finally disposed o f by trial, and will equal the to ta l o f colum ns 9 an d 10.

C olum n 9.—WD1 show the num ber o f persons en­tered m C olum n S who have been convicted, including

those ordered to give security fo r good behaviour, and persons released on probation o f good conduct under section 562, Crim inal Procedure Code.

Persons convicted in cases declared to non-cogniza- b le will also b e entered, a no te being m ade in the co­lum n o f rem arks showing how m any o f the persons were convicted o f non- cognizable offences.

C o lum n 1 0 .—W ill show the num ber o f persons entered in colum n 8 acquitted o r discharged. Persons acquitted in cases proved to b e “ F lase" or “ M istaken" and ftersons concerned incases allowed to be compound* ed will also be entered. A note will, however, b e m ade in the rem arks column showing th e num ber o f persons concerned in com pounded cases.

C o lum n 11.— Will show a ll known absconders “ w anted” by the Police fo r true cognizable cases report­ed during the year, w hether the absconders have been proclaimed o r evidence recorded against them under seetion 512, C rim inal Procedure C ode, o r n o t

C o lum n 12.—W ill show all persons concerned in cases pending Police investigation, and a ll persons pend­ing tria l before M agistrates a t the close o f the year, whether the persons are in custody o r on bail.

C o lu m n 13, 14 a n d 15.—T he figures for these co­lum ns are obtained from the D istrict M agitrate as ex­plained in paragraph 274.

C o lum n 16.—F o r inform ation required to be en­tered in this colum n, see paragraph 280 X.

S ta te m e n t C.

283. In cases which are proved o r declared to be “ False** o r “ M istaken * the property entered as stolen property will be struck ou t. In cases in which investiga­tion has been refused property will no t be entered. In cases pending Police investigation o r pending tria l at the close o f the year, th e am ount o f the property sto­len an d recovered w ih n o t be entered in the statement fo r th a t year, bu t w ill be brought on to the statem ent fo r the follow ing year.

QOt

S ta tem en t C*l.

284 T he instructions fo r com piling this statem ent are given a t foot o f th e statem ents itself.

S ec tio n H . - R e g i s t e r N o .2 — R eg iste r o f P o lice Ca#e»C rim e 25.

< * * " " P o lice * } '

285 T h is w a s te r will b e divided into as many parts o r volum es a s there are Police S tations in the district, and will b e earned on from year to year til! filled. I t serves chiefly as an index to cases reported a t Police S tations. T he register is in follscap su e , which should ordinarily perm it o f five cases being entered on each page.

286. T he kind o f weapon used in hu rt cases will be entered in th is register b u t in Register N o . 1.

287 C olum ns 1 ,2t 3 ,4 , and 5 are self-explanatory and will be filled in from the F irst Inform ation R eport. Cases will be entered according to th e ir Police S tation num bers. I f a la te r num ber comes to hand before an earlier one, a space will be left fo r entering the earlier num ber when it arrives. In cases in which investiga­tion has been refused the value o f the property taken, i f any , will b e entered in colum n 4.

C olum n 3 w ill always show the section under which a n accused person is convicted. This sometimes differs from th e section under w hich he is sent up fo r trial.

In cattle theft the letters “ C .T .” and in ordinary theft the letters “ O . T . M will be entered under the num ber o f the section in colum n 3.

288. C o lum n 6 .—In th is colum n, fo r convicted cases the names o f convicted accused, o r absconders, an d the dates o f their convictions will b e shown in red in k . A b rief note o f the sentences imposed will a b o b e m ade. In cases n o t convicted the result will be briefly indicated by the usual letters, nam ely “M ” fo r m ist­aken ; “ F ” fo r fa lse ; “ N /C " fo r non-cogim able; “ A .M .

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fo r acquitted m istaken ; “ D .T .” fo r discharged t r u e ; “ C p d " fo r com pounded ; the t 'a te o f delivery o f judg­m ent In each case being also inserted. Tbe results o f prosecutions under sections 182 and 211, Penal Code, will be shown below th e entries relating to the F irst Inform ation R eport from w hich they originated.

F o r th is purpose the C ourt Prosecoting Officer will m ake o u t a copy o f Form c*$esunder these sections, an d after having bad it filled in th e usual way, an d after adding th e particulars o f the orin inal F irst Inform ation R eport will send i t to the office o f the D istric t Superintendent o f Police.

289. Colum n 7.—In th is colum n will be shown the F inal R eport o r C harge Sh^et num ber o f the case with the date o f the Final R eport o r C harge Sheet, and, in a d d - o n , the date o n which i t is received in the office.

290. (f)C ohim n 8 .— In convicted cases fo r which F inger P rin ts a re necessary, the F inger Print num ber an d date o f each person convicted, an d in the case o f an oldoffiender the letter “ O .O ." with the figures 1 , 2,3, 4, according as to whether the offender has been con­victed once, twice, thrice, o r fou r times will be entered in the same line as the nam e o f the person concerned.

( I I ) In opium cases the letter “P ” , MEMo r" V -H ” will b e entered to show whether the case was taken up by the Police, o r the Excise D epartm ent, o r by a Village Headm an.

291. I f any reference to details o f convictions is required, Form which will b e filed in the case file, will supply the necessary inform a! ion.

292. The H eadquarters A ssistant will check the entries in this register weekly and will a t the sam e tim e enter his in itia ls and th e date o f check. The D ist­rict Superintendent o f Police also , whenever he exam- ines th e register, will en ter his initials4 and the date*

293 T he D istrict M rgistrate m ay call for and in­spect this register whenever he th inks it necessaryo r desirable to do so.

294. I f th e te tter “ D " appears a t the ^ ° f a F 'mInform ation R eport form in r ^ > nkv a 8™ 1,ahr ® £,*A ?nk will be entered below the en try ot tn e ease in R egister N o . 2. This is to enable the return o f eases in whuih the consum ption o f liquor has occurred l ° m ade o u t fo r submission to th e Superintendent o f Excise.

295. T he D i s t r i c t Superintendent o f Police will fur­nish to the Superintendent o f Excise each m onth a list o f cases w ith fSu details in which there * ™ d « c e o f theconsum ption o f l i q u o r b y a « B s e d , coinp!a .nants o,witnesses so as to enable him<o direct an investigation in to the source o f supply o f such liquor.

296 Non-cognizable cases will no t b e entered in th is register, which is a Register o f Police (I.e ., congmz- able) cases only.

297 In a case in which an offence was com m itted in foreign territory and the accused was arrested and tried in British T errito ry , the u s u a l G " ™ * * the case be a cogn tzabb one) wiU be made in this register. W hen a case is transferred from one Police S tltio n to another Police S tation in ithe isame district a red ink line will be draw n through the .entries iin the register under th e Police-Station transferring the case und new entries m ade in the register undw the P o lic ^ S tation to which the case has been transferred, the num ber o f the new F irs t In form ation R eport being entered. W hen a case is transferred from 0 n« d ism c t to another d istrict the entries in the rcg ! ‘^ tof. 9 ie^ ‘s(.r^ to which i t has been transferred onF irs t Inform ation R eport from th e Police-Stationconcerned.

298. A case will n o t be show n as transferred to ano ther d istricj un til the la tte r d istrict has acknowledg­ed acceptance o f It. «

299. Cognizable cases which are reported to the Police, an d also direct to a M agistrate wilt, i f th e i tp o r t to the Police and the com plaint to the M agistrate relate to the sam e set o f fac t, be struck off the register as hav­ing been dealt w ith by direct com plaint and a no te to th is effect m ade in colum n 6 o f th e Register.

S e c t i o n !1A — Register No. 2A—Reward Register

299A. A Reward Register w in be m aintained by the Crim e Clerk in m anuscript in the following fo rm :—

1 9 ....................... ..... Rewards paid to « . . . . .

S eria lN o .

R to k . N a n sS tation

o rV illage.

<<>

C a se N o . a n d P . S . io w hich re w a rd is

g ran te d o r M ag is­

tr a te ’s case N o .

f o r S pecia l L aw s.

R ew ardg ran ted .

D a te o f s * a c tio n a a d by w hom .

R em ark s.

0 ) J * L p > ( 4 ) V>> (6) <*)

T his Register wiJl be m aintained in 3 parts, n am e ly :—

(a) D epartm ental, 'in which will lie entered all rewards paid to police Officers by th e D istrict Superin­tendent o f Police fo r police cases, and by M agistrates fo r cases under Special and Local Laws.

(b ) Headmen, for rewards paid by the D istrict Superintendent o f Police fo r assistance to th e police in the prevention and detection o f crime.

(c) Ten-hoose gating* and members o f the public, fo r rewards paid by the D istrict Superintendent o f Police fo r assistance to tne police in the prevention and detec­tion o f crime.

In the rem arks colum n the date o f return o f reward ee’s receipt will be noted.

The advantages o f m aintaining this register are as follows

(1) I t will keep a check against double payments.

(2) I t will furnish facts and figures required for colum ns 22 and 23 o f Statem ent E and fo r com m ent under section 7, in the case o f departm ental rewards, aod also under section 31 (Village Headmen* R ural Police, and police relations with the public) o f the Police A dm i­nistration Report.

(3) I t will fam ish facts and figures fo r the in for­m ation o fth e Deputy Com m issioner {o fth e num ber o f Headmen and Ten-house-gaungs rewarded by the police) fo r com m ent in the Village Adm inistration Report.

(4) I t will be useful in watching whether income- tax has bsen paid o r no t—vid# Police G a z e tte M emo­randum N o. 108* dated th e 29th o f September, 1934.

Section III.—Remitter No. 3.—Prosecuting Police

Officer’* Register ( F o r m ^ f ^ ) .

300, This register will be kept up by a ll C ourt Prosecuting Inspectors and Sub«Inspectcrsand needs no explanation. I t will bfe kep t in English and will be initialled daily by the Senior Police Officer a t the place where tb e C o u rt Prosecuting Officer is stationed.

R egister of Finger Print* and Identification o f oldO ffenders.

S e c t io n I.—O utle t of th e D istric t Police a* regard* Finger F rIn ti a f te r conviction.

30i: T he finger p rin ts o f a ll persons, who have been convicted o f any o f the following offences, will be taken fo r perm anent record:—

(a) A ll persons convicted under Chapters X II and XVII o f the Penal Code, except sections 241, 254, 262,263, 263 (a), 385, 403 (property only, n o t cattle), 417, 421 to 428, 434, 448, 449, 451, 453 and 461.

(b) A ll persons convicted fo r any offence punish­able with one year's rigorous im prisonment an a upwards in connection w ith political agitation.

(c ) A ll persons convicted under sections 215 and 403, Penal C ode, with reference to cattle only.

(d) AU persons convicted under sections 170,171 328, 363 to 373 ,467 , 471, 474. (so f t r as- it refers to section 467), 489 (a),489(b), 489(c), an d 489 (d ) o f thePenal Code.

(e) AU persons convicted under sections 107, 108, 109, and 110, Crim inal Procedure C ode, and section 17 o f th e G am bling A ct, and ordered to execute bonds u n d er section 118, Crim inal Procedure Code, an d ail notified m em bers o f crim inal tribes.

(f) Persons convicted u n d e i jh e Arms, Opium , Dangerous Drugs and Excise A cts, afi'^JctLgases being pu t up* to the D istrict Superintendent o f Police fo r decision a s to whether the im portance o f the convict by reason o f ihe large scale o f his activities w arrants the recording o f his finger prints. T he finger prints o f seamen convicted o f smuggling arm s will iavariaiy be taken .

(g) A ll convicted persons no t specially provided fo r above, fo r whom i t is considered desirable chat a finger p rin t slip should be on record.

(h) All convicted persons classified as “ habitual criminals** by the convicting M agistrate under the terms o f Local Governm ent Judicial D epartm ent Notification N o. 78, dated th e 5th July 1923.

( 0 All persons convicied under sections 12 and 13 o f the Burm a G am bling Act.

(j) A ll persons deported under the Foreigners Act. o r the Expulsion o f non-Burm an Offenders A ct, 1925.

302. W hen subm itting finger p rin t slips fo r offences prescribed in sub-paragraphs (b ) , ( c ) , ( f ) a n d (h ) above, the words “ Political" “ C attle ,” “ Large S cale/’ “ Seam an.1’ and “ H abitual Class*’ respectively will be entered in red ink against the sections.

303. T he finger prin ts o f a ll adolescent prisoners sentenced to im prisonm ent in any ja il including the M eiktila Juvenile Jail, the Senior Training School and Borstal Training School, Thayetm yo, and any other sj*cial institu tion will be taken an d will be sent to the F inger P rin t Bureau. Insein, fo r record, so as to faci­litate identification in ihe event o f reconvict ion. In the case o f adolescent convicts who belong to provinces in India, a second copy will be sent by the Burm a Bur­eau to the Ind ia Bureau concerned.

T he age o f adolescence shall, fo r the purposes o f these rules, be taken to be from 16 to 2 1 , I.e., com ­pleted 16 to com pleted 2 1 .

Juveniles, i.e ., persons whose age is less than 16. will have their finger-prints taken according to the ordinary rules laid down in paragraph 301 above.

304. In consequence o f the introduction o f the Single Finger Print System fo r recording the finger prin ts o f certain classes o f crim inals in Burma an extra

copy o f the finger p rin t record slip (F o rm ^ j ” * ^ )will be taken and subm itted to the F inger P rin t Bureau ( in a d d itio n to the copy o r copies required by p a ra ­graph 305 below) o f a lfpersons convicted for tbe under­m entioned offences:—

(a ) R o b b e ry a n d d a c o i ty O n f ir s t c o n v ic tio n f o r an { S ections 3 92 to 402 , P e n a l C o d e ) o ffen ce o f th i s n a tu re . N o e x tra

s l ip w ill be r e q o ir e d f o r subse­q u e n t c o n v ic tio n s .

( b ) T lie f t a n d b u rg la ry O n se c o n d c o n v ic tio n fo r e i th e r (Sectioo* 379 to 3 8 2 ,4 5 2 a n d o f th e se o ffences th e f ir s t b e in g to r 4 5 4 to 4 (0 , P en a l C o d e). e i th e r . I f th ro u g h o v e rs ig h t n o

fin g e r p r in t s l ip w as re c o rd e d on th e f irs t c o n v ic tio n rw o s lip s w ill be s e n t. I f a fo rm e r s lip is o n reco rd a t t h e t im e o f ‘ th e s « o n d c o n v ic ­t io n o n ly o n e s lip w ill b e re q u ire d b u t tb e {nu m b er a n d d a te o f ib e fo r m e r s lip w iU b e q u o te d .

N B .— I f a p e rso n a lre a d y e o n v ic tc d a n r te r t h e P rev en tiv e Law s Is su b se q u en tly c o n v ic te d o f b u rg la ry tb e in s tru c tio n s u n d e r (b ) • d o v e w ill a p p ly a n d th e c r im in a l 's f in g er p r in ts w ill go in to th e S in g le F in g e r P r in t re c o rd .

305. T he num ber o f finger p rin t slips required fo r record is a s follows

( a ) O f a ll convicts referred to id paragraph 301, who are natives o f Burm a, one copy will be taken for record in the Insein Bureau. ______

(fa) O f all convicts referred to in paragraph 301, who are n o t natives o f Burm a, two copies will be taken, one copy fo r record in the Burm a Bureau, and one fo r record in the Bureau o f the convict's home Province.

( c ) O f all seam en convicts referred to in parag raph 301 ( f ) , six copies will be taken , one copy fo r tbe Burm a Bureau an d five copies fo r th e o ther M aritim e Bureaux in India.

N ote .— F in g e r p r in t s l ip s o f C h in a m e n n e e d n o t b e ta k e n i i d u p lic a te , a s re q u ire d b y p a r a g n p h 305 ( b ) .

306. W henever a non-A siatic is convicted in a case o f the type in which finger prin ts would ordinarily be taken fo r record under the rules, th e finger prin ts and photographs o f the convict will be sent to the Criminal Investigation D epartm ent fo r transm ission 10 the Direc­to r, Intelligence Bureau, G overnm ent o f Ind ia , who, in tu rn , will forward them to the head o f th e FoJm* in the country o f which the prisoner is a resident. Be­fore the release o f such a prisoner a report will oe sent to the D irector by th e sam e agency, given infor­m ation regarding the date, rou te , boat, etc., on o r oy which the prisoner will b e travelling, m order th a t such inform ation m ay be transm itted to th e country o f the m an’s origin.

307. W hen a prisoner escapes from Police o r Jail custody, and his finger prin ts have been taken fo r search previous to his escape, the finger p n n t slips w ill be sent at once to the F inger P rin t Bureau so tha t, should the prisoner be arrested in som e district w here h e is no t know n, h is identity m ay be established. When the slip has already been forw arded, i t will b e necessary to infrom the Bureau o f th e escape in o rder th a t the slip m ay be flagged with a red slip.

309. In th e case o f the disappearance o f a history sheet crim inal, the num ber and date o f his finger p rin t ( i f oa reco rd ) will be sent to the Finger P rin t Bureau, where his slip will b e flagged witli^j^ r e d ^slip . Suchreports will be subm itted with Form pol*CT

309. T he D istrict Superintendent o f Police o r the H eadquarters A ssistant will scrutinize Form ^ J icecarefully on receipt. In the event o f the crim inal having com m itted one o f the offences specified in para­graph 301, and being convicted, and the finger p rin t slip n o t being attached, th e C ourt Prosecuting Officer concerned will a t once be called upon to explain its absence, and to furnish the slip. T he D istrict M aos* tra te ’s re tu rn on F o rm C rim inal 134 will also be scrutinized. O n receipt, the finger p rin t slips will

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immediately be tested by the Finger Print Sub-Inspec- tor o f Police.

310. I f this procedure is followed, it should be im­possible for any finger print slip to be overlooked. As an additional check, however, D istrict Suserintendents o f Police and Headquarters Assistants will occasionally check the Register o f Police Cases (Register N o. 2) with the Finger Print Register (Register No. 4).

311. In all cases o f conviction in places where there is no Jail, and in all cases in which a person is sen­tenced to a fine o r whipping, o r placed on security for any o f the offences referred to in paragraph 301, the finger prints wiU be taken by the C ourt Prosceuting Officer,o r a Sub-Inspector, on Form j£)j^*io3 the C ourt im­mediately after jundgm ent is passed. In cases o f im prisonraent, the letters “ F .P ." and the date will be entered on the top right-hand com er o f the Jail W ar­rant. The record slips will be attached to FormPoliceC1 55a 98 *n Para8raPh 309, and will be sent to the Office o f the D istrict Superintendent o f Police.

312. The District Police, in whose jurisdiction the crime occurs, are responsible for taking fingerprint record slips o f persons convicted o f the offences specified in para­graph 301 o f this M anual, who are sent up for trial by the Railway Police. Such finger print record slips will be given the district serial number, and will be despatch­ed to the Bureau by the District Police, as laid down in paragraph 313.

In Rangoon Town, the Court Prosecuting Offic«r o f the Railway Police will be responsible for taking all record slips in Railway Police cases, and will hand them over to the Finger Print Department o f the Commissioner o f Police, to be forwarded to the Bureau.

313. On receipt o f the record slips *by the D istrict Superintendent o f Police, they will be placed in open files as below, according to the date o f sentence, and forwarded to the Finger Print Bureau on the 1st and

16 th o f each m onth, after the period o f three months has elapsed since the da te o f sentence, unless an appeal is known to be pending a t the time. I f an appeal is pend­ing, the slips will be transferred to the file from which the slips will be submitted next in order—

A-l will contain the slips o f convicts whose sentences date from the 1st to 15th months o f January * April, July* and October.

A-2 will contain the slips o f convicts whose scntcnces da te from the 16th to the end o f the m onths o f January, April, Ju iy f and October.

B -l will contain the slips o f convicts whose sentences date from the 1st to 15th o f Fabruary, May. August, and November.

B*2 will contain the slips o f convicts whose sentences date from the 16th to the end o f the m onths o f February, M ay, August, and November.

C-I will contain the slips o f convicts whose sen* fences date from the 1st to the 15th o f M arch, June, September, and December.

C«2 will contain the slips o f convicts whose sen­tences date from the 16th to the end o f the months o f M arch, June, September, and December.

On April 1st the slips o f file A -l will be removed from this 5le and placed in the seventh file “D ” for despatch to the Bureau on April 16th. This leaves file A-l em pty and ready for slips from April 1st to 15th and so o n .

314. In places where there is no jail, the ja il num­ber for entry in the slips will be obtained from the Superintendent o f the Jail in which the convict is im prisoned. F or this purpose the District Superinten­dent o f Police, o r other officer concerned, will fill in andsend a list in Form c4f̂ ” e along with the warrants com­m itting the prisoners to jail. The Superintendent o f

the Jail will cause ihe necessary particulars to be en­tered in columns 5 and 6 of the form and will return it to the escort that brought the prisoners or, if that is not possible, will return it doly tilled in to the issu­ing officer within 24 hours (Sundays and Jail holidays excepted).

G reat care will be exereised to ensure th a t the name o f the original jail and other particulars entered in the form are correct.

315. If sentence^ are set aside on appeal, the slips will be removed from the file and placed in the case file. Similarly any alteration o f sentence will be noted on the slip.

316. The finger prims o f persons convicted of offences, specified in paragraph 30), and sentenced to a fine, whipping, to find security, o r to a term o f im­prisonment o f three m onths br less, will not be dealt with as described in paragraph 313, but will be placed in File D ready for despatch with the next batch o f fin­ger print slips due for submission to the* Finger Print Bureau. The finger prints o f a person who, in default of finding security, goes to jail for a period exceeding three months will be dealt with as described in para­graph 3(3.

317. In any case in which a finger print record slip has been forwarded to the Bureau, and the sentence h subsequently altered o r set aside on appeal,, intimation on Form Criminal 180 will be sent by the D istrict Superin­tendent o f Police to the Bureau for necessary corrections to be made on the slip. The Finger P rin t Bureau will acknowledge receipt o f Form Criminal 180.

318. When a person (other than Indian temporarily residing in Burma), whose perm anent residence is ia one district, is convicted outside the district, his fingerprint slip with Form be forwarded imme-d iately to th e D istr jc t Superintend en t o f Police o f his home district, who will num ber the slip, enter it up in his Office

Register No.4(paragraph320)and forward it to the Bureau.Form \ii will he returned to the district fromwhence it came as an acknowledgment. The slip will also be entered in Register No. 4 o f the district in which the man was convicted but without a serial number, and* note will be m ade against the entry showing (he despatch number and date on which the slip was sent to the convict's home district. The serial number o f the crim inal's home district, when received,will be entered in red ink, «<g., Monywa * ^ subsequently,the sentence is altered o r set aside oa appeal. Intima­tion on Form Crinrtnal 180 will be sent to the Bureau through the District Superintendent o f Police o f the convict's home district.

319. Each batch o f slips sent in by . the District Superintendent o f Police for record in the Finger PrintBureau wilt be accompanied by a list ( Forrop^ V ^ ^ ).A form o f receipt in Form Crime 52 will be forwarded with the list, which will be signed and returned to the District Superintendent o f Police.

32ft. F or the purpose o f recording the number o f finger print slips suomitted by district officers to the Central Bureau, i t will be necessary to keep up in everydistrict office a register in Form called OfficeRegister N o.4. Entries will only be made in this re* gister on the date the slips are placed in the “ D ” (para­graph 313).

32!. When finger print slips are eventually entered iQ this register, a double date will be entered' jn column

* lhus • The *°P da,e wil! be that on which the finger prints were actually taken, the bot­tom will be th a t o f their despatch to the Bureau. This double da te is necessary to facilitate th€ check between the entries in this register, and the Jail Attendence Re­gister and Jail W arrant (paragraph 1577, Burma Police M anual, Volume II).

322 When a new enty o f the finger p rin t is made in Register N o. 4, the old entry, if any, in the regis­ter will be cancelled.

For example—(1 ) N ga Pyu is convicted in 1909 and his finger

print slip despatched for record. His Serial No. in Re- gistet N o .4 is 28.

( I ' i In 1912 he is convicted a second time, and the slip containing paiticulars. o f both is received, his new finger print Serial N o. being

35. In the space provided on Form -pbiiCT IW .,he " T ' bet and date o f his form er slip (say N o . 28 o f lW9)will be entered. Serial No. 28 o f 1909 will “and a forward reference to Serial No. 35 o f 19 12 will be made in the remarks column o f Register N o . 4 - Sl™ laJ ^ a back reference will be made to S em i N o. 28^of lj*N fa the remarks column o f the new entry (No. 35 o f 1912).

(3) I f Nga Pyu is again convicted. Serial No. 35 of1912 will be cancelled, ancfa forward r e f « e n c e m ade iothe new entry. In the remarks column o f ‘he new entiy, back references will be made both to Serial N o. 28 of 190S and to Serial No. 35 of 1912.

There will be only one uncanceiled entry for each person in Register N o. 4 bu t in * e " m a f to c o h n ra (here will be found references to all slips previously submitted.

323 The age o f the individual, his date of section, and the M dgistrate’s case number and offiaal designation, will he entered in columns 2 and 3 o f Urace Register No. 4.

324. After th e entry in R egister No. 4 is completed,the finger p rin t num ber and date will be entered m co­lum n 8 o f Register No. 2 to enable offiMrs to s e e a t a glance whether the record sLp has been su b m itt^ to the Bureau o r not. If* th is number is no t found entered m column 8 o f Register N o. 2 . the « s o rd slip should be in its appointed file (paragraph 313).

S ec tio v I I . — R elease from J a ils o f Priso n er s of CERTAIN' CLASSES.

325. On (he 15ih o f each month in all jails, a statement in Jail Form No. 65, showing the names and places o f residence o f prisoners classified as habitual (including all persons undergoing imprisonment in default of security under section \ 10, Criminal Procedure Code, and persons convicted under section 176, Pena! Code, for disobeying an order issued under seetion 565, Cri­minal Procedure Code), prisoners convicted under the Criminal Tribes Act. persons imprisoned for failing to

(1) O ffe rees a g a in s t th e S la te , s e a ions 121— 130(inciusjvc). P enal C ode.

(2) H o ld ing up ca ttfc to ransom —sec tio n 215,P enal C ode.

(3) C o in in g — sections 231—263a (inc lu sive),P enal C ode.

(4) K id n ap p in g —s e tt io n 365, Penal C ode.(5) C att!e th e ft— sec tio n s 379 a i d 3B0, Penal

C ode.(6) R o b b ery a n d d aco ity — sections 392 t o 402

(inclusive) P enal C ode.(7) R eceiv ing sto len property*sections 422 a n d

413, P enal C ode .(8) C h ea tin g —sec tio n s 419 a n d 420, Penal C ode .(9) H o u se -b re a k in g — sec tio n s 457 to 460

(inc lu sive), Penal C ode.(10) N o te fo rgery— sec tio n s 489 (A to D ) , Penal

C ode.Cl 1) C on cea lin g A rm s— section 20, A rm s A ct.[12) O ffences in c o n n ec tio n w ith te rro ris t c rim e .

dents o f Potice o f the distr cts in which their places of residences are situated.

In the following instances in which the above proce­dure cannot be followed, the statement in Jail Form No. 65 will be sent along with the released prisoners so that necessary action can be taken on it at the same time as reteased prisoners are received by the police;—

(a ) Prisoners whose sentences are altered no appeal to the term o f sentence already undergone, o r reduced to a short term o f sentence, which does not afford a month's notice.

furnish security under section 107, 108, or 109. Criminal P r o c e d u r e Code, and pri­soners convic­ted o f ofTences noted in the margin, whoa r e to b e released during the succeeding month will be sent by the Superintendent

o f the Jail to the District S u pe r i n t e n -

(b) Prisoners sentenced to flogging only.

(c) Prisoners whose release is effected by ihe Inspec­tor General o f Prisons immediately on the gran t of

Serial remission, o r on the recommendation o f the :ntral Revisory Board.

In such cases, if the prisoner's place o f residence is in a district other than that in which the ja il is situated, Jail Form 65 will be sent by the D istrict Superintendent of Policc, who receives it. along with Form Crime 63 or 63A, as the case may be, to the District Superintendent o f Police o f the district in which the prisoner’s place of residence is situated.

The entries relating to criminals convicted in Rail­way Police cases will be made in red ink. A duplicate copy o f the statem ent will be sent to the Crime Assistant to the Deputy Inspector-General o f Police for. Railways and Criminal Investigation, Burma. I f any names are

* om itted from the statement supplementary lists will besent to the officers concerned. In the remarks column o f the statem ent the word “ H abitual" b entered against those prisoners who have been so classified. A t the end o f the statem ent is entered in red ink information

^ regarding th e death o f any such prisoners, o r o f anyother prisoners whose finger prints a re on record, which took place in the month previous to the one in which the statement is forwarded. The letters F.P. are also marked against the name o f every prisoner whose finger impres­sions are on record.

The letter UF.P.M and the date will be entered in the remarks colum n o f Ja il Form 65 against the name of every prisoner whose finger prints are on record.

326. O n receipt o f the statem ent the District Superintendent o f Police o f the district in which the pri* soner’s place o f residence is situated will notfiy on Form Crime 58, the date o f release to the officer-in-chargc o f the

t police-station concerned, who will enter tne date in theindex card o f the priscmer and ascertain i f he has o r has not returned to his place o f residence, i f the prisoner

has not returned within a reasonable time, not exceeding one m onth, the officer-in-charge o f the police-station will endeavour to trace his whereabouths, and, n he succeeds, will send particulars o f the prisoner in Form

p i t a 63a (Convict' on Re8is<ef) Jn duplicate to the police-station in the jurisdiction o f which he is believed to be residing. I f he is traced, the officer-in-charge o f the la tter police-station will return the duplicate copy to the police-station o f issue as an acknowledgment.

Should the police-stations be in different district, the form will be forwarded and returned through the two D istrict Superintendents o f Police concerned.

In order th a t the Railway Police may m aintain effec­tive supervision over released criminals convicted in Rail­way Police cases. District Superintendents o f Police o f districts on the line o f Railway will forward extracts from the statem ent as regards Railway Police cases to the Superintendent o f Railway Police who, on receipt o f the extracts, will forward the necessary intimation to theR a ilw a y P o lic e -s ia t io n co n cern ed .

The statem ent in Jail Form No. 65, and all supple­m entary lists, will be carefully checked in the office o f the D istrict Superintendent and, if i t is found that the names o f any men are included whose finger prints should be on record, bu t are not, immediate action will be taken to have the finger prints recorded.

327. (i) Prisoners, whose sentences have been condi- tionally remitted under section 401, Crim inal Procedure Code, and members o f Criminal Tribes, will no t be released a t the ja il gates, but will be first brought before th e D istrict M agistrate o f the district in which they are a t the time confined, if he so directs, and then before the D istrict Superintendent o f Police, w ho will take the action indicated in sub-paragraph (ii) o r (iii).

(ii) I f the place o f residence o f such a prisoner be situated in the same district as that In which he is confined a t the tim e o f expiry o f sentence, he will, subject to the

orders o f the D istrict M agistrate, be released a t ihc district headquarters.

O n releasing the prisoner the D istrict Superintendent o f Police will arrange to send Form Crim e 59 to the officer in charge o f the police-station in the jurisdiction o f which the prisoner’s home is situated, who, on receipt o f th e form , will inform the headm an o f such prisoner’s village o f the date o f his release, and file it in the police- station o rder File (file N o. 14).

(iii) I f the place o f residence o f such a prisoner be situated in a d istrict o ther than th a t in which he is confined when his sentence exoires. he will be forw arded by the D istrict Superintendent o f P o iiceo f th e d istric t in which he is confined together with a m em orandum on Form

t0. D istric t Superintendent o f Police of the district in which his place o f residence is situated, who, on arrival o f Ihe prisoner will have him brought before the D istric t M agislrate, i f he so directs, and subject to the o rder o f the D istrict M agistrate will arrange fo r his release a t the d is tric t headquarters in sub-paragraph (II) above.

N ot* . - - P risoner* conv ic ted in th e S h an S ta tes a n d K a re n n i will 5u e 1 b ack th e re f o r release a n le ss th e y a r e na tives o f the Shan S ta tes a n d K a re n n i o r have fixed hom es th e re . Before a p risoner s release the S uperin tenden t o f th e J a i l w ill ascerta in j rom th e A ss is tan i S uperin tenden t o f the S ta te conce rned w hether Me p r iso n e r has a fixed h o m e there.

(iv) I t is the duty o f the Superintendent o f Ja il to cause such a prisoner (whether his place o f residence be in the same district as the jail o r in ano ther d istric t) to be b rought before the D istrict M agistrate, o r the D istrict Superintendent o f Policc of the d is tric t where he is confined, together with a m em orandum on Ja il F orm 86. on such d a te before the expiry o f the sentence as mav allow tim e fo r journey o f th e prisoner to the headquarters o f his hom e district, so th a t his final release m ay take place on the date on which Ms sentence o f imprisonment expires, an a all authorities conccrned will n o te carefully the d a te o f expiry o f the sentence in o rder th a t the release may be punctually carried out on that date.

(v) I f such a prisoner has no fixed place o f residence and is confined in the d istrict in which he was originally convicted, he will be released in the m anner indicated in(i) and(ii) above. I f he w as originally sentenced in ano ther d istrict, he will be b rought before the D istric t M agistrate o f th e d istric t in which he has served th e final p a rt. ot his sentence, and will either be released there andI then in th e m anner indicated in ( i)a n d (ii) above, o r will be sen t to the d istric t in whicti he w as sentenced [according to the procedure laid down in (iii)above) as m ay from the circum stances o f the case, and the prisoner’s desire, seem to the D istric t M agistrate to be reasonable.

(vi) In all cases such a prisoner, i f destitu te , will be furnished by the D istrict Superintendent o f Police with travelling expenses a t th e following rates for the journey from the district headquarters w here he is finally released to his hom e village ;—

(I) Subsistence allowance o f 4 annas (annas four only) per head per diem.

(T his allowance w ill be liable to reduction in respect o f any meals supplied o n the day o f his d epartu re for hom e F or the calculation o f subsistence allow ance a journey o f 18 miles on foot should be considered a day s journey fo r m ales and 12 m iles fo r females).

0 ) A ctual fares o f the lowest class fo r journeys by public conveyance as defined in Rule 6 (12) o f the Burma Travelling Allowance Rules.

( 3 ) A ctual expenses for journeys by b o a t o r sam pan where these a re o rd inary m ode o f conveyance.

318 ( i ) All prisoners o f the classes m entioned in paragraph 325 other than those m entioned in paragraph 327 will be released on the day the ir sentences expire a t the gate o f the ja il in which they a re confined. The Superintendent o f the Jail in such cases will invariably send inform ation in good tim e to the D istric t Superin­tendent o f Police o f the d istrict in which the prisoners are confined, o f all prisoners ab o u t to be released, so

tha t arrangem ents can be roads for attendance, a t the ja il, o f a Police Officer o r officers detailed to feceive prisoners released, together with Ja il F crm N o. 95, their passage w arrants and expenses.

( i i ) T h e District Superintendent o f Police, on receipt o f inform ation o f die prisoners to be released on th e d a te specified, will arrange to depute an officer, or officers, fo r the aforesaid purpose. T he officer, or one o f the officers so detailed, will be the officer whose duty it is under paragraph 1577 Burm a Police M anual, Volume If, to a ttend a t the jail fo r the puroose o f taking finger prints, and it will be his first duty io see that the finger prints o f ail habitual crim inals m entioned in Jail Form N o. 65 due to be released th a t day have been taken, and, i f they have not been taken, to take them im m ediately. The officer, or officer so detailed, will see th a t each prisoner is. so fa r os possble, set moving in the d irection o f his norm al place o f resi­dence, and will on no account m ake over the passage w arrant and expenses to him until he is in the tra in or steam er travelling in th a t direction. The D istric t Super* intendent o f Police will then send inform ation o f the release o f the prisoners in Form C rim e 63A and Jail ^ ? rI? i.N o* any» 10 l*ie D istrict Superintendents o f Police o f the districts in which tbeir places o f re­sidence a re situated, who will in tu rn send Form Crime 59 to the officer-in-charge o f the police-station in the jurisdiction o f which the prisoners' homes a re Situated.

329. All transfers to Indian ja ils ordered under paragraph 552 o f the Jail M anual will be intim ated by the (nspector*General o f Prirons to the Inspector- Oeneral o f Police, Burm a, who will inform the D istrict Superintendent o f Police o f the district in which the prisoner was convicted. The D istrict Superintendent of Police concerned will immediately, on receipt o f the inform ation, com m unicate with the D istric t Superin­tendent o f Police o f the D istrict in which the ja il to which the prisoner has been transferred is situated, With a view to keeping him under surveillance, or reporting his intention to return to Burma.

( )

3 3 0 . A t tlie end o f the list m entioned in paragraph 325, inform ation regarding the death o f any prisoner whose finger prin ts a re on record, which to o k place in the m onth previous to the one in which th e statem ent is forwarded* will b e entered in red ink. O n receipt o f th is inform arion in the office o f the D istrict Superin­tendent o f Police, the nam e o f the crim inal will a t once b e expunged from Register 4 (paragraph 320), and the Finger P rin t B ureau will be imformed by the despatcho f F o r m T ^ ” c 14364 i n t h e s a m e w a y a s i n f o r m a t i o n t*

given o f finger p rin t criminals w ho die in their homes (paragraph 332).

S e c t i o n I I I . — F i n g e r P r i n t F i l e s .

331. The following files fo r finger p rin t w ork will be kept up in th e ofiice o f the D istrict Superintendent o f Police by the officer-in<harge of finger prin t w ork

( 1) A circular order file, which will be a main file and contain all circular orders regarding finger p rin t work.

(2 ) Files uA - r to “ B ” (paragraph 313) contain­ing finger p rin t slips received from C ourt Prosecuting Officers fo r submission to the Finger Prim Bureau.

(2 A ) File o f defective finger print slips received from C ourt Prosecuting Officers along with Form

C rim e IS Policc 125a '

All defective slips thus received will be placed in a file with an index in the following form so th a t the D istrict Superintendent o f Police may exercise an effec­tive check over Ihc final submisson o f such slips. The index will be kept up in a b lank, pages being allotted to each Police-station according to requirements. The index will be o f a perm anent nature, continuing from year .to year. O n rcceipt o f an acknowledgm ent o f

slip by the Finger Print B ureau, the

*t

i

ti9

i

►

defective slip and connected correspondence will be destroyed and the nam e o f the convict concerned scored ou t in the index.

Name of Polic^station

(3) Files fo r acknowledgm ent m em oranda o f linger print record slips forw arded to the Bureau (F o rm C rim e 5 2 )~

(a ) I f defective slips a re returned by the Bureau, an order sheet will be a ttached to th e m e­m orandum . aod on th is sheet will be shown w hat action has been taken . I.e., the officer to whom the slip has been m ade over for verification, report, e t c . ;

(b) W hen the slips are re-subm itted to the B ureau, tbe num ber and d a te o f the le tter o r m em orandum w ith which they

ate forw ard »d. will b e entered >n the form a t th e low er h a lf o f th e acknowledgment m em orandum , F orm C m ne 52, and no office copy o f such letter o r m em orandumneed be kept;

(C) T he acknowledgment from the Bureau o f rejected slips resubm itted will be pasted on the o rder sheet as stated io (a ) above;

(d) T hus all acknowledgments and particulars o f resubmissftm fo r each batch o f record slips will b e found together, and an easy check will then be ensured. N o o th e r cor­respondence o r papers will be placed mthis file.

(4) Files fo r correspondence regarding finger prints sent to the B ureau to r record.

File 3 above will contain receipts and nothing more, bu t there is bound to be correspondence defective slips returned by the B ureau, either between the District Superintendent o f Police’s office and police* sta tions in his d istric t o r with other d istnc ts , ja ils, etc. Such correspondence will be placed in file 4 whjch will be kept up in segments, each segm ent relating to one batch o f slips, which have been despatched to th e B ureau . A segm ent will be filed only when th e defec­tive slips are resubm itted to the B ureau and correspon­dence abou t th a t particu lar baich o f slips is closed. If no slips a re rejected by the Bureau, n o segment fort h a t b a t c h n e e d b e o p e n e d .

(4A) I t is laid down in paragraph 318 th a t the finger prints- o f a person who is convicted outside ms homedistrict will b e sent w ith F o i m ^ f - ^ f t o the office o fthe D istrict Superintendent o f Police o f his hom e district fo r transm ission to the Finger P rin t Bureau. Form

45 with the finger print num ber and d a te , will Police 131* °

be returned by the convict’s hom e district to the send­ing district as a receipt. These receipts will b e placed in file 4A.

(4B) F ile o f correspondence w ith the F inger P rin t B ureau in connection w ith finger p rin t record s lip s’ re­turned fo r verification o f pervious convictions. T he papers relating to each sip , or b a th o f slips, will be tiled in segm ents, and will include an o rder sheet showing th e action taken and the punishm ent, i f any, aw arded to the responsible officer.

(5) File o f d e a th re p o r ts .—T he D istric t Superin­tendent's file o f deaths reported to the B ureau (paragraph 332) will take the form o f an index in the following form :—

Tliis file wili be a perm an en t file and will be kept up in book form , a bound book being used for the purpose and the pages ruled by band. 'Each page will contain

ab o u t 20 names and entries therein will serve as an office

copy o f the death report. Form r^ ~ n i which is to Bureau. T he nam es of men who have died will be scored o u t from the Finger P n n t Register N o. 4 (para- g raph 320).

Receipts o f death reports will be acknowledged by th e Bureau, and these acknowledgm ent m em oranda will be kept in a separate file (5A).

R eports from police-stations, and miscellaneous correspondence regarding th e deaths o f finger print crim inals, will be kept in an ephem eral file, SB. which will be a yearly com pilation. I t will be destroyed after th e lapse o f one year.

(6) File of alteration of sentence* on appeal qf convicts whose finger p rin t slips have already been subm itted to the Finger P rin t Bureau (vide paragraph 317 above).— I f the orders contained in paragraph 313 are properly carried o u t, there should be few intim ations to He sent. T his file will be kept u p a s an index in th e following fo rm :—

SerialNO.

N am e. F . P . N o . a n d date.

N o . a n d da le o f in t im a tio n to the

F . P . Bureau.

R em arks.

m ( 2 ) ( 3 ) ( 4 ) ( 5 )

Receipts o f alteration o f sentences will be acknow­ledged by the B ureau, and these acknowledgment memo­randa will be kept in a separate file (6A).

(7 ) File o f letters from the Bureau returning defective search slips for rep rin t 101 Crm inal Investiga­tio n D epartm ent M anual, P a rt 1). Copies o f letters from

the Bureau will be sent to the police-station, the originals being filed in this file. T his file will be indexed.

(7 A ) F ile o f correspondence between the D istric t Superintendent o f Police and bis staff concerning defect­ive search slips.

(8) File of inti m a t ion of a rre s t o f local crimi­nals b y police of o ther d istr ic ts , Form Crim e 55 (paragraph 342).— This file will be kept up in segments, each segment relating to one Form 55. A segm ent will be filed only when the action indicated in paragraph 342 to 345 is com plete. The file will also be indexed as below :—

(9 ) Fife o f correspondence from the Bureau regar­ding “ B" class crim inals about to be released from jail, whose finger prim s cannot he traced a t th e Bureau (Jail Form 65), (see paragraph 325).

(1 0 ) File o f elim ination fist in Form Crim e 67 (see paragraph 333). These will be kept in serial order in one perm anent flic from the tim e the system started. M iscellaneous correspondence will be kept in a separate file (10A) and destroyed a t th e end o f each year. These lists are the au thority for strik ing o u t nam es from Re­gister No. 4.

(1 1 ) F ile o f m onthly statem ents o f convictions in direct cases received from the D istrict M agistrate (Form C rim inal 134).

(1 2 ) File o f correspondence relating to ja il W ar­ran ts o f o th e r districts.

(1 3 j F ile o f correspondence with ja ils in cannect- ion w ith Form C rim e 49a (lists o f convicts sent to jail).

(1 4 ) F ile o f correspondence '■elating to the flag* ging o f finger p rin t slips a td acknowledgm ent m em o- randa.

(1 5 ). F ile o f correspondence relating to th e cancel­la tion o f the flagging of finger p rin t slips and cancel­la tion m em oranda.

S e c t io n IV .— E l im in a t io n o f R e d u n d a n t F in g e rPr i n t S l ip s ,

332. On the occurence o f the death in his home o f any person whose finger p rin t is on record, the Station W riter w ill subm it a rep o rt to the D istrict Superintendent o f Police, w ho will forw ard a death re-n o n in Form to the Insejn Bureau. This wiltbe acknowledged.

333. Those slips, which it is proposed to .rem ove from the record and destroy, will be sent ou t by regis­tered post w ith F orm Crim e 67 in duplicate, to the d istrict concerned for scrutiny. On receipt, the slips will be checked personally by the D istric t Superinten­dent o f Police, w ith a view to ascertaining whether any

of (hem should t e retained, either because o f subsequent convictions ne t being . notified, o r because the criminal concerned has becQ wrongly classified, o r for any other sufficient reason, which will be recorded on the slip concerned. Occasionally it may be necessary for the Distrct Superintendent o f Police to refer to the Police Station Officer in whose jurisdiction the criminal resides. The D istrict Superintendent o f Police will use his discretion about this. I f subsequent convictions are traced, they will be entered and duly attestd , and the slips will be returned lo tbe Bureau by registered post, together with the original Form Crime 67, the duplicate being kept Tor record in the office o f the District Superintendent o f Police. The o ther slips will be destroyed* this fact also being duly noted on both copies o f Form Crime 67. •

334. The slips destroyed will be struck oul o f the D istrict Superintendent’s Register No, 4 (Finger Print Register) and ou t o f the Finger Print Bureau Extract List

(Form 'n r€<* anc* a ma<*c ^d o t e o f t h e i r d e s t r u c t i o n .

S e c t i o n V . — M i s c e l l a n e o u s In s t r u c t i o n s R e g a r d i n g

F i n g e r P r i n t s .

335. The D istrict Superintendent o f Police and other senior officers should, checking tbe work of investigating officers, satisfy themselves that sufficient practical use is being made o f the finger p rin t system in the investigation o f crime.

336. When undertrial prisoners are detained in a jail, the jail authorities ars required by paragraph 712 o f the Jail Manual to examine such prisoners in order to ascertain whether they have been previously convicted. Whenever a previous conviction is discovered in this way, an intimation o f the fuel will be sent to the police before the trial o f the prisoner.

337. When, subsequent to conviction, the prison authorities discover that a pruoner classed as a first

offender has been previously convicted, (he Superintendent of ihc Jail will address his intim ation o f (he fact to the District Superintendent o f Police, and forward it through the District Magistrate.

338. In cases where one district sends a finger print sJip to another district for verification and transmission to the Bureau, the despatching officer will be careful tosee that the list (Form ^ j ^ ^ ) accompanying theslip bears the same n u m b e r as does the copy sent to the Bureau for information. The receiving officer will see that the slip is no t included in the general list of slips taken in his district, but will send it on with a sepa­rate list, noting the district from whence it came, and the number an3 date o f the forwarding memorandum,

339. The finger prints of all Indians on enlistment in the police will be taken in duplicate and the slips forwarded to the Finger Print Bureau, Insein, and to the Bureau o f the Province to which they belong, for com* pari son with the finger prints o f men dismissed, removed, etc.

340. The finger prints o f all B urm anson enlistment in the police will be taken, and the slips forwarded to the Finger Print Bureau for comparison with the finger prints o f men dismissed, removed, etc.

341. T he finger primts o f all cadet Sub-Inspectors o f Police will be taKen on enlistment and sent to the Finger Print Bureau for search.

342. In a case where a criminal is arrested outside his home district, and his identity is traced by means o f a search slips, the Figer Print Bureau will send Form Crime 5S to the m an’s home district.

343. On receipt o f this form, the information con­tained therein will be sent to the police-station to which the man belongs, and the Police Station Officer will be called upon to report whether he is an absconder, o r a

( i n )

history sheet criminal, from his jurisdiction* I f Ihe latter he will explain why the district where he was arrested was not informed o f h is visit.

344. The District Superintendent o f Police will note inhis Finger Print Register No. 4 (Form againstthe crim inal's name, the fact o f his arrest elsewhere (see paragraph 320).

345. The district where the criminal was arrested will be furnished with a short account o f the criminal’s history, certified copies o f his previous convictions, and asked to intimate the result o f trial?

346. The following is the list o f Finger Print Bureaux and their addresses in India, and the Straits Settle* m ents:—

* (I) B engal.—The Crime Assistant to the Deputy Inspector-Gcneral, Criminal Investigation Department, Calcutta.

(2) U n tite d Provinces o f Agra and O udh,—TheDeputy Inspector-General in charge, Finger Print Bureau. Allahabad.,

(3) Burma.—The Deputy Inspector-General of Police for Railways and Criminal Investigation, Insein.

(4) Bombay.—The Officer-in-charge. Finger Print Bureau, Bombay Presidency, Poona.

(5) C entral Provinces.—The Officer-in-charge, Finger P rint Bureau, Nagpur.

(6) Madras.—The Officer-io charge, Finger Print Bureau, Madras.

(7) A ssam .—Tbe Inspector-General o f Police, A ssair, Shillong.

(S) Punjab .—The Superintendent o f Police in charge, Finger Print Bureau, Phiilaur.

(9) H yderab ad .—The Officcr-in-charge, Finger P rint Bureau. Hyderabad (Deccan).

(10) K arachi.—The Ofltcer-in-charge. Finger Print Bureau, K a r a c h i .

(11) Rajputana.—The Officer-uvcharge, Finger Print Bureau. Ajmerc.

(12) M ysore.—The Inspector-General o f Police* M y s o r e , B a n g a l o r e .

(13) Baroda S ta te .—The Officer-in-charge. Finger Print Bureau,Baroda.

(14) Bihar and O rhsa.—'The D eputy Inspector- General o f Police. Criminal Investigation Department, Bihar and Orissa, Patna.

(15) Staits Settem ents,—The Register o f Crimi­nals, Kuala Lumpur, Straits Settlements.

(1$) Cochin S ta te .—The Officer-In-charge. Finger Print Bureau, Cochin State. Trichur.

(17) Travaneore S ta te .—T he Office r-in-charge. Finger Print Bureau, Travancore State,Trivandrum*

CHPTER XX.

Im p o rta n t C rim es.

347. On receipt o f the First Inform ation Report of sn im portant crime the District Superintendent o f Police w iir have ao accurate translation in English m ade, inloose forms £ | " ' ^ (F irst Inform ation R eport forms),and send one copy each to the D istrict M agistrate. Deputy Inspector-General o f Police fo r Railways and Criminal Investigation, Burma, and Deputy Inspector- General o f Police for Railways and Criminal Investi­gation, Burma, and Deputy Inspector-General o f the Range. One copy will also be filed in h it office.

In the case o f First Information Reports in Range Im portant Crimes, the District Superintendent o f Police will have 3 copies made and will send one copy each to the District M agistrate and the Deputy Inspector-Gene« ral o f Police o f the Range. The third copy will be filed in his office. No copy will be sent to the Deputy Inspector-Genera! o f Police for Railways and Criminal Investigation, Burma.

If the District Magistrate considers the crime oF sufficient importance he wilt forward his copy to the Commissioner o f the Division.

Im portant crimes will be given an annual district serial number, irrespective o f the class of crime. A se­parate series o f numbers for Range Im portant Crimes will be given.

In cases which are only technically Im portant crimes, and which are intrinsically o f little importance, and in cases in which at the tim e of report the accused was in custody and the charge against him established, further reports need not be forwarded. If, however, the District Superintendent o f Police decides that futher reports are unnecessary he will specifically state at the end o f the English copy o f the First Inform ation R eport that he does not, propose to forward further reports.

348. F irst Inform ation Reports o f im portant crimes will contain ail available details o f the crime and a futher report will be submitted immediately full details are available. In reports on murders, the motive, whether premeditated or not, and names o f suspects, will be mentioned. *

349. I f the D istrict Superintendent o f Police decide* to send further reports, a copy o f an accurate precis in English will be sent to the District M agistrate (who will not ordinarily forward it to the Commissioner), the Deputy Inspector-General o f Police for Railways and Crim­inal Investigotion, Burma, and the Deputy Inspector* General o f the Range. One copy will be filed together with the English copy o f the F irst Inform ation Report.

The reports, which will show the progress o f the investigation, will be submitted with as liu le delay as possible.

If any o f the above officers desires a further report in a case in which the District Superintendent has intima­ted his intention o f submitting no further report, he will call for it.

350. In case o f an extraordinarily serious crime occurring, o r o f an important action with dacoits taking place* o r o f a serious crim e in which Europeans are concerned being reported, the District Superinten­dent will submit a brief telegraphic report to the Deputy Inspector-General o f Police for Railways and Criminal Investigation, to the Deputy Inspector-Genefal o f the Range and to the Inspector-General o f Police, to be fallowed in due course by the usual reports* i t is impos­sible to lay down any hard-and'f; st rule as to when a telegraphic report should be made ; the m atter is left to the discretion o f District Superintendents.

CHAPTER XXI.

Miscellaneous C rim e Records.

(1 ) Examination o f Surveillance Officers' Diaries :( 2 ) Maintenance o f C rim e G raphs and Crime M aps: (3 ) Maintenance o f A rm s and Ammuni­tion Records.

351. ( I ) The police-station surveillance staff diaries, which are submitted weekly by the Police Station Officer to the District Superintendent o f Police under paragraph 1624 o f this M anual, Volume II, will be examined by the Detective Staff, who will m ark any useful extracts regarding absconders o r missing history sheet criminals, and pu t them up to the D istrict Superin­tendent o f Police for perusal and order as to whether any o f the inform ation marked should be entered in the index cards.

The Detrctive Staff will be responsible fc r bringing to the notice o f the District Superintendent o f P o ii* the name o f any im portant absconder o r missing history sheet criminal about whose whereabouts reliable infor­mation has been received, and will take the orders of the District Superintendent o f Police as to whether a member o f the Detective Staff should be detailed to trace the missing man o r not.

(2 ) A crime graph in Form Crime 96 for each of the.foliwing forms o f crime wilt be kept up on a dis* trict basis in the office o f the District Superintendent of Police by the Crime C lerk :—

(a ) Dacoity.(b) Robbery o f all kinds.( c ) Cattle theft.( d ) House-breaking (property only);

In the Graphs the figures for the preceding three years as well as for the current year will be shown.

As regards C attle theft, graphs will be m aintain­ed for each police-station jurisdiction separately on the same lines as the graphs fo r the whole district.

As regards House-breaking, graphs will similarly be kept uj> on a police-station basis but only in juris­dictions with urban areas and only if so ordered by the Range Deputy Inspector-General o f Police.

Instructions for the upkeep o f Crime G raphs will be found in Form Crime 96.

A Crime M ap for the whole district will also be matntained \nAhe office o f the District Superintendent of Police by the Crime Clerk for the forms o f crime detailed below

( a ) Dacotty.(b ) Robbery o f all kinds.( c ) C attle theft.( d ) House-breaking (property only).

The different forms o f Crime will be denoted by different coloured flags. The flags will bear the First Information Report number on one side and the date o f occurrence on the other, in cattle theft cases the flag indicating the place o f occurrence will be joined by a thread to a .flag showing the residence o f the thief or-suspected thief. If the residence o f the thief is situated beyond the district, a flag bearing the name of the village will be placed outside ihe district boundary in the direction o f that village and witl be joined with the «3ag Indicating the place o f occurrence by a thread.

When cases a re struck off as "false” , “mistaken*', or “ non-cognizable” , o r when a year has elapsed since their occurrence, the flags will be removed from the Crime Map. The Crime M ap will be hung up in the office o f the District Superintendent o f Police and will be on as large a scale as possible. Extra large scale maps will be also maintained by the Crime Clerk in exactly the same m anner as the District Crime M ap, for house-break­ing cases (property only) com m tted in the following tow ns;—

Moulmein, M andalay, Akyab. Bassein, Pro me. Pegu, Myingyan, Yenangyaung, Toungoo, lnsein and Pakokku.

(3 ) An Arms and Ammunition Record for the dis­trict will be niaintained by Ihc District Detective Staff under the personal supervision o f the District Superin­tendent o f Police. The procedure for its upkeep is laid down in paragraph 383.

C H A PTER X X II ,

A bsconders and H issing C rim inals.

S e c t i o n I . — R e g i s t e r No. 5 — H u e A n o C r y I n d e x

( F o r m C r i m e 2 9 ) .

352. This Index will be maintained in Form Crime 29 and will requite re-writirg only once in five years. At the commencement o f each year the absconders still on the registers will be given fresh serial numbers if necessary.

( i n )

353. In the remarks column will be entered—

(1 ) the nam e and rank, police-station and district, o f the Police Officer, Village Headman, or villager, who arrested the absconder ;

(2 ) if his finger impressions are on record a t the Finger Print Bureau, Ihe finger print number and date.

354. O n receipt o f Form ~g| f°r an absconderas laid down in paragraph 1506, Burma Police M anual, Volume II, o r for *a missing Crim inal Tribes Act cri­minal, the members o f the District Detective Staff will satisfy themselves that the provisions o f paragraphs 363 to 368, have been complied with. They will also makeout a copy o f Form p for each gazetted abscon­der o r Crim inal Tribes Act crim inal, and place it in the file o f the individual concerned. A note o f any spe­cial orders issued from time to tim e by the District Superintendent o f Police in connection with the tracing o f the absconder o r missing crim inal, and any special information they may receive about him will be entred in this file. After the District Detective Staff has taken necessary action, the hue and cry notice received from the police-station will be given lo the Crime Clerk to be fowarded in original with an English translation to the Crime 3ranch o f the Criminal Investigation Depart­ment. When Ihe notification appears in the C rim e G a z e tte , the necessary entries will be made in the file of the individual by the District Detective Staff*

355. The file o f an absconder or missing criminal kept by the District Detective Staff will be destroyed, and the entry in tl\e Hue and Cry Index (Register No 5) cancelled, only when the person is arrested, o r dies, or when the District superintendent o f Police orders its cancellation.

356. All reports under the above head received from other district* will be filed in the respective files.

Se c t io n I I .— R e g is t e r N o . 6 — In d e x o f U n t r a c e dH is t r o y S h e e t C r im in a l s a n d C o n d it io n a l l yR e l ea se d C o n v ic t s (F o r m C r im e 79 ) .

357. The index will be maintained in Form Crime 79 similarly to Office Register N o . 5, and particulars o f missing history sheet criminal, will be forwardedby the police-station on Form A note willbe made against each entry showing the number and date o f the letter sent to the Finger Print Bureau ask­ing that the missing history sheet crim 'naTs record slip may be flagged. The number and date o f the acknow­ledgment from the Bureau will also be entered.

358. On receipt o f Form pgjfo- for a missing his­tory sheet criminal as laid down in paragraph 3527, Burma Police M anual, Volume 11, the District Detective Staff will make a copy and place i t in a special file and then send the original to the CrimeClerk, who will, after enter­ing the necessary particulars in Register N o. 4, farward it to the Central Finger Print Bureau together with an English translation to flag the missing history sheet crim inal's record slip.

359. Particulars o f a person conditionally released whose residence is unknowrr will be forwarded by the police-station to the office o f the D istrict Superinten­dent o f Police on Form ^ with the conditions ofrelease entered therein and the entries 'Conditionally released prisoner1 noted on the top o f the form. The details will be entered m Register No. 6 by the Crime Clerk who will then forward it together with an English translation to ihe Crime Assistant to the Deputy Inspector- General o f Police for Railways and Criminal Investiga­tion, Burma. for publication in the P olice C rim e G aze tte . The entries in the index will be made in red ink and will bear no serial number..

360. A file in Form ^ ** maintained by the District Detective Staff for each person conditionally

( m y

released whose residence is unknown. When the notifica­tion appears in the Police Crime G azette, the necessary entries will be m ade in the file o f the individual con­cerned .

361. A note wiU be made in the remarks column o f Register No. 6 to show when and how each missiag history sheet criminal o r conditionally released prisoner is traced and by whom.

362. The file o f a missing history sheet criminal or conditionally released prisoner will be destroyed when the individual is traced, or dies, o r when the District Superintendent o f Police orders the cancellation o f his name in Register No. 6.

Se c t io n I I I . — T h e G a z f t t i n o o f A b s c o n d e r s .

363. The name n f an absconder wilt be published in Part 1 (e) o f the Police Crim e G azette only when he has committed any o f the following offences ;—

(1) Murder.(2) Dacoity.(3) Rape.(4) Kidnapping human beings for ransom.(5) Counterfeit coining.(6) Forging Currency Notes.(7) Robbery, house-breaking, theft, embe22lemeot,

cheating, criminal m isappropriation, bu t in the case o f these particular offences, only when the finger prints o f the a b lu n d e r are on recerd a t the Finger Print Bureau.

364. The names o f individuals absconding foroffences 1 (a) o f the Police Crim e G azette , until evidence has been recorded against them under section 512, Criminal Procedure Code, and until action has been taken against them under sections 78 and 88 o f the Criminal Procedure Code-

365. When an absconder has satisfied the conditions o f paragraph 363 and 364 above, the officer-in<harge o f the police-station having jurisdiction, will send a descriptive-roll o f (he absconder d ire c t to the DistrictSuperintendent o f Police in Form He will noteon the form (he designation o f the M agistrate, and the numbers and dates o f the cases in which action has been taken, under sections 87, 88 and 512 o f the Criminal Procedure Code. The District Superintendent o f Police will (ben cause the absconder's name to He entered in the hue and cry index (office Register No. 5) mentioned in paragraphs >52 to 356. Wlien the name nas been entered in (his register, the report received from the plice-stationon Form ** together with an English translation,will a t once be sent by the D istrict Superintendent o f Police to the Crime Assistant to the Deputy Inspector- General o f Police for Railways and Criminal Investiga­tion. Burma, Insein. for publication In Part I (a) Police C rim e G az e tte .

366. When hue and cry notices o f absconders and notices o f missing Criminal Tribes A ct criminals* jail escapees, and absconding ticket-of-leave prisoners, are sent to the office o f (he Deputy Inspector-General o f Police for Railways and Criminal !nvestiga(ion. Burma. Insein, for publication in Part I o f Ihe P olice C rim e G a z e tte , particulars o f the First Inform ation Report (number and date), and the name o f the po1ice*s(ation will be given against every erHry relating (o th e previous convictions ( if any) o f the criminals concerned.

367. When a convict escapes from the Andamans. Burma Jails o r Police custody, a telegraphic report will at once be <*er\l to the Crime Assistant to the Deputy Inspector-Gen era I o f Police for Railways and Criminal Investigation, Burma. Insein. This will be followed by a detailed bilingual rep o rt containing ihe desciptive roll, fingerprin t number and date, and photograph number and date. A norice will then be published in Pari 1 (<) o f the P o lice C rim e G az e tte , and the Finger Print

Record Slip will be red-flagged a t the Bureau. If a re­ward is subsequently offered, an additional bilingual notice will be submitted for publication in Part I f ^f) of the Police C rim e G aze tte .

358. The names o f persons wanted for offences under the Criminal Tribes Act, absconding ticket-o Weave prisoners, and escaped convicts from the Andamans, the jails, o r police custody, wUl be entered in office Register N o. 5.

CHAPTER XXIII.

Forged N otes and C o u n te rfe it Coins.

369. The appearance o f any forged note o f the value o fR s. 10 and over, whether old o r new, will be com­municated immediately to the Currency Officer. Rangoon, by letter> by the District Superintendent o f Police in whose district the forged noie apppears. In the case of forged Government currency notes o f les» value than Rs. 10 only new forgeries will be reported to the Currency Officer. Rangoon. The reporting officer will state in his letter the denomination o f the forged note, the datel the serial letters and numbers, and the consecutive nutft* ber. A copy o f this report will be sent on the same day lo ihe Crime Assistant to the Deputy Inspector-Gencra, o f Police for Railways and Criminal Investigation, 8urraa, Insein.

370. All forged notes of the value o f Rs. 10 and over,and new forgeries o f note less value than Rs. 10, when no longer required, will be sent with a copy of the report by the District Superintendent o f Police con­cerned to the Commissioner of Paper Currency, Rangoon, through the Crime Assistant to the Deputy Inspector- Oeneral o f Police for Railways and Criminal Investiga­tion, Burma, Jnsein.

0 n lhe c®nciusicn o f the enquiry, a full rcporl. *1 !5 o f notes passed, o f the m odus

perand i o f the forgers, if known, and o f any other persons concerned, will be submitted to the Crime

( i t o )

Assistant to the Deputy Inspector-General o f Police for Railways and Criminal Investigation, Burma* Insein*

372. Id coining o r note forgery cases in which an Asiatic who is not a resident o f India, is convicted, and in which there is reason to believe that the false coins o r notes have been manufactured abroad, a report will be forwarded to the Criminal Investigation Department, which will send a copy to the Director, Intelligence Bureau, Government o f India. Ifany foreign criminal, whether Asiatic o r non-Asiatic, is conv cted in a coin- n g o r note*forgery case which may arouse international interest, a copy o f the report will be sent for the imfor- m ation o f the Director.

373. The presentation o f old forgeries o f forged Government currency notes o f less value than Rs. 10 will be reported by the District Superintendent o f Police concerned to the Currency Officer, Rangoon, monthly, on the 1st o f each month, the notes in question being sent to him with the report. A copy o f this report will be sent to the Crime Assistant to the Deputy Inspector- General o f Police for Railways and Criminal Investiga­tion, Burma, Insein.

374. The disposal of implements and materials used for counterfeiting currency notes will be decided by the C ourt which tries the case. Where the exhibits are ordered to be delivered to the police for destruction, the D istrict Superintendent o f Police will, if he considers th a t any paricu lar exhibits are o f special interest,^ and should be preserved, send them to the Crime Assistant to the Deputy Inspector*General o f Police for Railways and Criminal investigation, Burma, Insein, for deposit in the Police Museum. In o ther cases, the District Superintendent o f Police will personally arrange for the destruction o f the exhibits.

375. A blank book'Will be kept up in two parts for inform ation regarding coining and forced Govern* ment Currency N otes obtained in the district. This blank book will be kept up by the D istrict Detective

Staff. Quarterly notes will be m adeas regardscou.U a- w i t coins seized during the last quarter, the Quality of h e S o u s coins their methods o f c o n s t r u c t s rte

lE h Tsart’irs ,-s m £1STin a district special pages will be ope so that a cursory examination will show the a»ne™ J “ aces where ^ p a r t i c u l a r series has been je iz e d , and names o f persons who hive distributed them.

A c q d v o f the cuarterly note r e a r d i n g counterfeit=oi».A. S Pt o i d noies J! be * *tan t to the Deputy Inspector-General o f Police_ror Railways and Crim inal In v e s t ig a t io n , B u m a , l n s t t n ,who will file it in the permanent files kept for each

CHAPTER XXIV.

Procedure in Respect o f Firearms.

S e c t io n I — R u l e s f o r R e p o r t i n g t h e L oss a n d S m u o g l i n g o f F ir e a r m s .

376. W ritten reports will be made by D istnc t Superin­tendent o f Police and Political Officers, to Deputy Insnector-General o f Police fo r Railways and Criminal Investigation, Burma, o f losses, thefts, an4 ^ o v e r ie so f arms, im portant components, and am m unition falling under the following categories, o f which they m^y receive inform ation from any source, whether military,civil, />r private

( i l M achine guns, light autom atics, grenades and articles o f Royal A ir Force armaments.

( i i ) Riffes, revolvers and pistols. Governm ent o r private.

( ii i) Barrels and bolts o f *303 bore.

( iv ) Ammunition for cannon, machine guns and rifled firearms.

(v ) High explosives, whether in bulk, o r in made up charges, including fuses and detonators.

( vi) Smooth-bore firearms except locally made and muz?le» loading. Converted M artini-henris and Lee Enfiekis are classed as smooth bores.

Copies o f the reports will also be sent to the Deputy Inspector-General o f Police o f the Range con- cerned who will satisfy himself th a t adequate steps are at once taken to recover lost o r stolen firearms.

377. Reports concerning any o f these categories(i) to (v ) will be made by telegram, whenever there is prim * facie evidence, or reasonable suspicion o f a recent theft. In othercases reports will be made by letter. In all cases, every effort will be made to include, either in Ihe initial report, o r in a very early continuation report, the fullest possible details, both for the identi­fication o f the missing arms, components o r ammuni­tion, and as regards the methods and identity o f the thieves.

378. In the particular case o f revolvers and pistols, all losses, thefts and recoveries will be reported in the forms a t Appendices. A-XVI to the Crim e Assistant to the Deputy Inspector-General o f Police for Railways and Criminal, Investigation, Burma, Insein, who will s«nd copies to the D irector, Intelligence Bureau, Simla, New Delhi. The reports regarding recoveries will includc in­form ation, if possible, as to where, when, and from, the weapon was obtained by the person from whom it is recovered. All reports will be submitted as soon os convienient after the loss, theft, o r recovery.

379. In the case o f ammunition for rifled firearms, no report need be made, unless more than ten rounds are lost or recovered.

480. Deliberate attem pts to smuggle arms and savnunition into Burma will be reported promptly lo the Crime Assistant to the Deput) Inspector-General o f Police for Railways and Criminal Investigation, Bur­ma, Insein, who will inform the Director, Intelligence Bureau, Government o f India. Similarly the discovery o f firearms which appear to have oeen deliberately smuggled into Burma will also be reported to the same quarter.

361. In all instances full particulars o f the articles seized, such as the maker, name, place o f manufacture, number, boie, and other distinguishing marks in the case o f firearms, and the case o f cartridges, will be communicated a t t h : time the report is m ade, o r as soon afterwards as possible. Information, i f available, obtained from the smuggler o r otherwise, as to where, when, and from, the weapon, etc., were obtained will also be given. Whenever, a prosecution is initiated with resepect to a reported case o f smuggling or attem pt to smuggle arms or am m unition, the result will also be communicated to the C riffle Assistant to the D eputy Inspector-Ganeral o f Police for Railways and Criminal Investigation, Burma,Insein, who will inform the D irector, Intelligence Bureau, Government o f India.

382. All reports o f losses, thefts, seizures, and recoveries o f firearms, e tc ., except o f locally made or muzzle-loading firearms, will be published in the Police Crim e G azette. Such reports will invariably include all details necessary to establish the identity o f any par­ticular weapon o r component part.

S e c t io n If.—D i s t r i c t R F re R D O F A * m * a n d A m m u n i t i o n .

583. An Arms and Ammunition Record for the district will he maintained by the D istrict Superintendent o f Police. This book will be divided into six parts in which quarterly entries will be made. These parts will be for entries as u n d er:—

(I) The total number o f licenses for pistols, revolvers guns, and rifles which have been issued in the district

(2) The names o f licensees suspected to lend guns or furnish ammunition for the commission o f Crime.

(3) The names o f persons suspected to possess unlicensed o r stolen guns in (he district.. A quarterly note will be made to show what action has been taken to seize these guns during the past quarter.

(5) Quarterly notes o f any illicit sourcc o f supply o f ammunition in the district, and steps ttk en to check it.

(5) The names o f persons belonging to the district whose firearms have been stolen from them with the description o f th e weapon stolen. Quarterly notes will be made to show what action has been taken during the past quarter to recover them.

In this connection a blank book, with several pages allotted to each firearm, will also be maintained. It will have an index showing the firearms stolen and the page numbers allotted to each weapon. On these pages will be recorded an account o f the theft, the orders issued by the District Superintendent o f Police, and the action taken to trace the weapon» and all important information received concerning it. The quarterly notes in Part 5 will be written up from the information in this book.

(6) The names o f individuals belonging to the district whose guns have been withdrawn, and the reasons for which they were withdrawn.

334. An annual stacmcnt o f firearms reported lost or stolen in the province, and remaining unracovered, is compiled and published in January by the Crime Branch o f the Crim inal Investigation Departm ent, as a Special Arms Supplem ent to th e Police Crime G azette. One copy wUl be placed for convenient refe­rence ia Local “ Arms” file mentioned in paragraph 383. Another copy o f Special Arms Supplem ent will be made from time to time so that i t is kept up to date.

All Police Officers will be on the look ou t for these fireaims, and whenever a weapon is seized o r recovered this list will be consulted.

S e c t io n I I I . — M i s c e l l a n e o u s i n s t r u c t i o n s .

385. All M aritim e District Superintendents of Police, and the Commissioner o f Police, Rangoon, will submit monthly reports in the form shown a t Appendix A-XIV, o f firearms seized o r recovered from ocean­going vessels.

356. In order th a t persons who have had their arms licenses cancelled as a result o f conviction, o r on the grounds o f being imtrustworthly, o r undesirable persons, may no t obtain a license in another district, the Com­missioner o f Police, Rangoon, and all D istrict Superin­tendents o f Poiice will immediately report cuch cancella­tions to the Crim e Assistant to the Deputy Inspector- General o f Police for Railways and Crim inal Investiga­tion, Burma, Insein, in order thet they may be publish­ed in the Confidential S upp lem ent to th e Police C rim e G a z e t te . A consolidated list o f such persons will be issued in January each year along with the statement mentioned in paragraph 384.

387. When verifying arms in the form “ E xtract from the sale book,” District Superintendents o f Police will see th a t the following particulars are entered in the last column “ Result o f verification*’ :—

(1) The D istrict License Number.(2) W hether a duplicate copy o f the license has

been filed in the police-station concerned.

CHAPTER XXV.

The D istric t Police and the Crim inal InvestigationD epartm ent.

388. Correspondence for the office o f the Deputy Inspector-General o f Police for Railways and Criminal Investigation, Burma, will be addressed as follows

(i) A ll c o r re sp o n d e n c e con­nec ted with 6 n g e r p rin t work such as finger p rim , sea rch , a n d reco rd slips d e a th r t p o n s o f .persons w hose f inger p r in ts h a t e ben su b m it ted Cor re- i o r d , ch a ra c te r a n d ser­vice ro lls o f e x -p o l ic e - men to be placed on* c o r d , e tc . , a n d a M otherco rrespondence ab o u t linger p r in t m atters .

(ii) All co rrespondence con­nected w ith c r im e , such a s rep o r ts t o r publica­t io n in th e P o l i c e G a z e t te a n d its S upplem ent, im por­ta n t c r im e reports, rep o r ts reg a rd in g forged notes, c o in in i , e tc ., and all o th e r correspondence a b o a i c r im e m aner* .

T o th e C r im e A ss is tan t to th eD epu ty In spec to r-G enera l o f P o l ic e fo r Railways a n d C r im in a l Inves tig a tio n , B u rm a , In se in , a n d m the to p le fl-hand c o rn e r th e w o rd s '*F ioger p r in t B ureau .’*

T o rhe C r im e A ss is tan t fo the D e p u ty In spec to r-G enera l o f P o lice fo r R ailw ays a n d C r im in a l Inves tig a tio n , B urm a, In s e io .a n d in the to p le fl-hanc c o rn e r the w o rd s " C r im e B ra n c h ." I t o f a confidentia l n t lu te , letters will bo add ressed to th e C r im e A&sisiant (b y ft a m el

<ii>) A ll co rrespondence re* g ard rng m a tte $ not fall ing u n d e r (i)and< iiV a n d n o t be ing o f a po li­t ic a l o r confidentia l n a tu re .

T o the P ersonal A ssis tan t 10 the D epu ty Inspecto r-G eneral o f Police fo r R ailw ays a n d C rim ina l In v es t ig a t io n , B u rm a , P . O . Box 137, R a n g e 00 .

( i . ) I n t e M i g ^ B ^ n c b D i , . T o th e P h o n a l A S5iSU„ tr i e s , co rre sp o n d en ce the D e p u ty I r s c « c t o r . C f # i * r * ] « r

l e t t e r s ' o f 0 fhe r P o ,tee R * i,w ay » «"<* C rim inal. • » P ° l , l l c a * o r lA vestigation, B u r m a P O Bok

s « r i , r r i ™ ih™ ■a n d d o s o t eoncc ro cr im e .

any special ease, however, which a Distrief S i w . e n d e n t o f Police considers, should h " broughto r Police r̂ R "!Jt'C e 0 f J he DepUly Inspeclor-General m, ,Jl°r Rai,waJ s a" d Crim inal tnvestigalion. Bur-nam J J h ' !T ma>[ be addr« sed to (he latter officer byK ^ ^ S E L 0. ' ,he Criminal *»««>■*»

( m )

S e c t i o n I I .—C a s e s t o b e t a k e * u p b y t h e C r i m i n a l I n v e s t i o a t i o n D b p ar t m e n t .

396. Crimes falling under the following categories will be investigated by the Criminal Investigation Depart* m em :—

(a) M urders, o r any other 9erious crimcs in which drugs op poisons have been used.

(b) The forgery o f Government currency o r pro­missory notes.

(<) Im portant coining cases, especially those in which dies have been used, including the manufacture o r possession o f instruments o f coining ; also enquiries into the prevalence o f counterfeit coins in the currency.

(d) Theft o f Government arms and ammunition, and all illicit trade in arms.

(e) Trade in women for immoral purposes.

(f) Any im portant case in respect o f which the assistance o f the Criminal Investigation D epartm ent is sought by the district authorities, o r by the Deputy Jnspector«Genera! o f Police o f the Range, o r in which intervention is ordered by the Inspector-General of Police.

(g) All cases o f importance in which registered o r insured letters o r parcels are lost during transit in the Post.

(h) Cases o f incendiarism, or other rorms o f fraud committed with a view to cheat Insurance Companies, m which the District Superintendent o f Police considers that assistance from the Criminal Investigation Depart­ment is neceswry.

(i) All cases o f bogus com panics formed with a view to defraud the public.

(j) Fraudulent civil suits.{k) Cases o f a political nature.

the following rules :—, n Where clear evidence of the falsity is forth-

S * d J 5 has given, or Fabricated, false evidence » the course o f the suit.

<21 Where there is reason to suspect that a suit

5 ^ f f i ^ W 3 3 =Investigation to make enquiries.

( 1 M ( sanction has been given without invokingrt* a £ { a n c e o f t h e . Deputy V *M agistrate taking cognizance o f the offence may, thinks fit, ask for such assistance.

<41 The Government o f the Province, w heretheisi-icssrsfii-S e c t i o n I I I . - R e p o r t s o n i m p o r t a n t e v e n t s t o b e

SUBM.TTED TO THE C R .M .N A L INVEST,OAT.OND e p a r t m e n t .

392 In the event of an extraordinarily grave crime, or o f an im portant riot, or o f any ir.me m g * *

and Cr?minal Investigation, to be followed in due course hv the usual report l i is mpossible to lay down hard

“ t o £ to when a telegraphic report should

be m ade, but D istrict Superintendent o f Police will bear in mind that the Criminal Investigation Depart* ment is responsible for keeping Governm ent informed o f all im portant occurrences, and th a t i t is better to use the telegraph too freely than not a t all.

393. Inform ation regarding crime o f the kind refer­red to in paragraph 390 will be sent to the Criminal Investigation D epartm ent by D istrict Superintendents o f Police, as soon as it is obtained. Tbe telegraph will be used i f the distance o f the district from Rangoon necessitates it.

S e c t i o n IV.— I n s t r u c t io n s f o r t h e e m p l o y m e n t o f

t h e C r i m i n a l I n v e s t ig a t io n D e p a r t m e n t

i n t h e D is t r ic t s .

394. When the Investigation o f a case is taken up by an officer o f the Criminal Investigation Department he will, unless otherwise specified by the Deputy Inspec­tor-General o f Police for Railways and Criminal investigation, be under the control and supervision of the District Superintendent o f Police o f the district concerned, who will be responsible for the investigation o f the case. In cases o f a secret o r political nature, and coining, forged note, gang, and other cases in whicb several districts are concerned, the control o f the in­vestigation will remain with the Deputy Inspector-Gene- ral o f Police for Railways and Criminal Investigation who will be responsible for the investigation. I t is how­ever, the duty o f both the Criminal Investigation De­partment and (he District Police to assist -ach other io the 'investigation o f these cases to the utm ost of their powers.

395. The Crime Branch will not investigate cases occurring in Rangoon Town, except those o f a Poli­tical nature unless asked to do so by the Commissioner o f Police. If, in aoy case, Ihe Commissioner o f a Divi­sion o r the District Magistrate, o r the Commissioner

o f Police, Rangoon, reguires the assistance o f th e Crim­in a l Invesigafion Department, he will communi­cate directly with the Deputy Inspector-General o f Police for Railways and Criminal Investigation who will comply with his request to the best o r his ability.

. 396. A Deputy Inspector-General o f Police o f a Range may a t any time indent on the Criminal Investi­gation Departm ent for a special staff to deal with or­ganized gangs o f criminals operating over a large area in his Range, when he has no members o f Flying Squad and District Detective Staffs available. If the organized gang works over large areas in more than one Range, the Deputy Inspector-General o f Police for Railways and Criminal Investigation will take control. When a special Criminal Investigation Department staff is attached to the Deputy Inspector-General o f Police o f a Range, copies o f all reports, etc., will be sent by the Deputy Inspector-General o f Police o f ' the Range to the Deputy Inspector-General o f Police for Railways and Criminal Investigation for record.

CHAPTER XXVI.

D uties o f th e D is tr ic t Police in C onnection w ith theRailway Police.

SECTfON I . — COMNUNTCATION OF INEORMATION BY THE

D i s t r i c t P o l ic e t o t h e R a i l w a y P o l ic e .

397. All District Superintendents in charge o f districts through which the Railway line passes will send the names and full descriptive rolls o f all habitual criminals 2nd suspected persons, who ate in the habit o f travelling by train* to the Superintendent o f the Railway Police. On receiving these particulars the Superintendent o f Railway Police will at once send them to the officers-in-charge o f the Railway Police-stations in the districts in which such persons reside in order that the necessary steps may be taken for their supervision. Travelling Head Constables and Constables will note the names (with full particulars) in their notc-books in alphabetical order for

t I M )

ready reference; and i t will be considered one o f ihc m<ist im portant duties o f the Railway*Police to get to know all such bad characters and suspected persons by sight.

398. I t is essential that the Superintendent o f Railway Police be kept acquainted with the movements o f habitual criminals from India, and District Superintendents will furnish to him without delay any inform ation they may receive about such persons.

S e c t i o n I I . — R a i l w a y A c c i d c n t s .

399. In the case o f the following accidents, namely:—

(a) accidents attended or usually attended with loss o f human life, o r with grievous hurt as defined in the Penal Code, or with serious injury to property ; or

<b) collisions between trains, o f which one is a train carrying passengers; or

(c) derailments o f trains carrying passengers, o r ?i>y part o t such trains,

the station-m aster nearest to the place a t which the accident has occurred, or where there is no station- master, tb t Railway servant in charge o f the section o f the Railway on which the occurred, will give notice o f the accident by telegraph to the Government Inspector, the District M agistrate, and the District Superintendent o f Police o f the D istrict in which the accident has occurred, to the Superintendent o f Railway Police, and to the officer-in-charge o f the police-station within the local 11m its o f w h i c h it has occurred.

N o t e — F o r th e purposes t f ru le ( a ) the phrase “ accidents usually a t te n d e d w ith loss o f hum an life ** includes a ll accident* t o passenger t ra in s such , fo r exam ple , a s s l igh t c o llis io n s , derail* m e n 's , tra in -w reck in g , o r a t tem p ted tra in -w rec lu D f, c a v a o f ru n n in g o v e r o b s tru c t io n s p la c e d o n the l in e , oT passengers falling o u t o f t ra in s , o r o f fires in tra in s in w h ich no toss o f life, o f passengers fa lling o u t o f tra ins , o r o f fires in trains in w hich no loss o f life, o r g rievous hu rt a s defined in the Penal C o d e , or

13

iAjvy

W O n i H o c a i n e n « o f “ yan° fcolfisLon betw eenm o t i o n e d ® P “ S g ? P j t ^ ’ t h e D i s t r i c t S u p e r in t e n d e n t

Li* i n w h ic h t h e a c c id e n t h a sofP oH ee o f the D istric t in « me

ssrSr'«Sb&bS?p.rt ■“ “prevent looting.

CHAPTER XXVIt.

PoH ct C rim e G i w t t t .

‘ 1 401. When a criminal o f h £

S £ s i s “ ^ p “crime 51 theCrime Assistant to the Deputy Inspector-

sraM TiSL.h issue d ,o

them, o r.to officers under their orders.

a * . n o u « . ° f . “ ^ ^ p ^ r s n s t S Ur f ti t a d®be sent for publication m Part I ' believe thatlia S ia sS iSCrim e G aie tte .

403 The photographs o f unidentifiied dead bodies will, b e ta k e n iSctlly « * reproduced together with full

descriptions for public circulation in tbe district in which the corpse .was: found and if considered neceesary • in neighbouring districts. I t is left to the D istrict Superin' tendent o f Police, however to decide whether such a course is likely to.be useful o r productive o f results. If he considers th a t a sucessful reproduction fo r identifica­tion purposes is impossible, then no action is necessary. The original photograph will then be filed in his office for record and possible fu ture use.

The finger impressions o f unidentified dead bodies will, invariably be taken and the Finger PrintBureau for. search. »

v* • * 4

404. Notices as regards stolen property and rewards will onlv be sent for publication in P art II (f) o f the Po­lice C rim e G a z e tte in serious crimes o f provincial im­portance. There is no object in sending such notices when th$, crimes committed are merely o f kwai impor­tance, and in such cases, notices will be printed or* cyclostyled, and circulated by the District Superintendent o f Police when considered neccasary.

405. When notices are sent for publication in Part II, (f ),o f the Police C rim e G a z e tte , a short account of the crime for v^hich «the reward is offered o r in which the property .'was stolen wili- always be given.

406. N o reports are required in Part II! (a ) o f the Police C rim e G a z e tte , incases in which loeally-made, o r muzzleloading fireams are lost, stolen, or recovered.

407. Notices sent for insertion in the P o lie* Crime. G aze tte will be in both English and Burmese, and written on separate sheets of paper for each language/ not on half margin side by side ; they will be written on one side o f the paper only, and on a separate sheet from any covering letter or docket. Proper names; when transliterated, w illbe.speb in the authorized manner (see “Tables for the Transliteration o f Burmese into English/). All names o f persons and places will be printed.

( m )

401, Full advantage will be taken o f the Confiden­tia l Supplem ent to th e Police C rim e G t t t tM todisseminate news o f im portant crim e, movement* o f inter-criminals and absconders, activities o f inter-district gangs# etc., and reports in this connection will be for­warded w ithout delay to the Crim e Assistant to the D eputy Inspector-General o f Police fo r Railways and Crim inal Investigation, Burma, Insein.

409. A large number o f the notices received in the Crim e Branch o f the Office o f the Deputy Inspector-Ge- neral o f Police for Railways and Criminal Investigation, for publication in the Police Crim e O u i tM , o r the Supplem ent to th e Police C rim e G azette , are incor­rectly prepared, o r lack essential particulars, such as the names o f the village, police-station, o r d istrict to which the criminal under report, o r their parents, o r friends belong. The return o f these notices Tor correc­tion and their re-checking entails a considerable waste o f time. The H eadquartets Assistant, o r a responsible officer, will personally see th a t such notices are correctly prepared, and th a t they contain all the essential particulars required.

410. I f it is discovered that the particulars as published in the Police Crim e G aze tte are incorrect* o r can be profitably amplified, correct particulars, ana the additional information available, will be sent to the Crime Branch so that a revised notice may be published.

411. Every District Police Officer, and Subdivisions! Police Officer, will have Part I and the Confidential Supplem ent to th e Police C rim e G aze tte bound separately every half year. Parts II and III. and the Special Forged N ote supplem ent will be kept in files for ten years, and will then be destoryed. District Superintendents o f Police, when inspecting Subdi visional Police Officers, will see that the volumes and files res­pectively o f the Police Crime G azette are complete and in good order. Circle Inspectors will keep their copies o f th e Police C rim e G azette, each part liled separately, for five years, after which they may he destroyed.

{ 1*7 )

412. O n the 1st January ami l i t o f July in each year each D istrict Superintendent will subm it to the Crim e Assistant to the Deputy Inspector-General o f Police fo r Railways and Criminal Investigation*Banna, fosein, an index to the notices in F art 1 o f the Police C rim e G azette, for the preceding h a lf yean This index will contain the names o f alt criminals who are atill untraced.

413. The C hief Superintendent o f Excise, Burma, isau tt a Confidential Excise Supplem ent to th s PoliceCrim e G azette weekly to Superintendents o f Excise and Excise Officers in charge o f Districts, who will forw ard theircopies to District Superintendents o f Police for perusal an d return.

D istrict Superintendents o f Police will take such extracts as they consider to be o f interest o r importance and return the Supplement to the Superintendents o f Excise.. •» •>> ♦ ♦ ♦

I f a D istrict Superintendent o f Police wishes to refer to a previous issue, he can do so in the office o f the Superintendent o f Excise, who keeps bound volumes."

CHAPTER XXVIII.

Escorts.

S e c t io n 1.— G e n e r a l In s t r u c t io n s f o r E s c o r t s .

414. Military o r Civil Police escorts, returning to their headquarters on completion o f their escort duty, will be utilized, in the event o f their services being required, us escorts for prisoners, treasure, o r am muni lion, so as to save a new escort being detailed. Much economy both in men and money can thus be effected.

415. The rule that escorts are to proceed direci to their destination and are not lo -be relieved en route, applies to all escorts travelling in Burma. In cases in which an escort is required for any place outside Burma, e.g..

Calcutta o r M adras, tbe escort will be provided from tbe 1st Rangoon Military Police B atta lion . .

D istrict Superintendents o f Police* and th e Assistant Superintendents o f Police o r Deputy Superintendents p f Police in independent charge o f d istricts; w ilt ' apply to the BattaKon Com ma Qd ant, 1st Rangoon .M ilitary Police Battalion, for the required escorts. In such cases the D istrict Superintendent, or Assistant o r Deputy Superin­tendent o f Police concerned, wilt givs *12 f o u r s ', tnotice to tbe Battalion Com mandant th a t aec-esooKwiil be required and will a t tbe.sam e time furoUhtbiin with tbe folio wing details:—

(a) The nature o f the duty, I.e., th e num ber o f prisoners; etc.

* ' ̂ *

(tS) The mode o f transit and destination.♦ ♦ *

(c) The probable date and hour o f arrival.

(d) The number o f handcuffs required.

(«) I f the prisoners are dangerous, a warning to that effect.

The Battalion Commandant will provide the escort, and also give notice by telegram to the Commissioner o f Police, C alcutta or M adras, as the case may be, in order that reliefs may be provided a t these places. The particulars referred to in (a) to (e j above will be fur­nished and also the strength o f the escort ;o be relieved. • *

4 I *

D istrict Supeontendents o f Police in the Arakan Division need not apply to the Battalion Commandant, 1st Rangoon M ilitary Police Battalion, for escorts to Calcutta i f they can provide escorts from their own M ilitary Police detachments, i n such cases the-'D’strift Superintendent o f Police, concerned will give the Com* missioner o f Police, Calcutta, a t le a s t,72 hours’*notice o f the despatch o f escort and o f its-.strength.

416. The escape o f a prisoner from the custody o f either the Civil o r Military Police will he a f bbce reported by the D istrict superintendent to the A isiitaat Inspector-General through the Deputy Inspector-Gene­ral o f the Range. A copy o f the report will be forwarded to the Commissioner o f the Division through the Deputy Commissioner, and if the escape was from the custody o f the M ilitary, Police acopy will also be sent to the Battalipn Coffittiandan£ The report will give toIT ̂ etajls o f (he escape. Thcludtof the offence with which the prisoner was c h a rra i t o o ­ther w ith the names o f the Police Officers responsible, A further report will be submitted within a forfrucht stating what punishment has been awarded to the PoWe Officer responsible for the escape, and what steps have been taken to recapture the escaped prisoner. A further report will be submitted when the escaped prisoner has been recaptured. Copies of all further reports will be forwarded to the Commissioner o f th e Division through the Deputy Commissioner, and in cases where the Military Police are concerned, also to the Battalion Commandant. The escape o f persons charged with or convicted o f offences classed “ Im portant C rim es” (pa­ragraph 1754, Burma Police M anual, Volume II) will be reported by the Inspector-General to Government.

417. Enquiries held into secapes o f prisoners from Police custody have in some instances indicated great lavity o f discipline, and it is necessary to impress upon Civil and M U tary Police Officers o f all ranks that they are responsible for the discipline o f the men under their command, and that this responsibility will aiwavs be strict­ly enforced. Whenever an escape o f prisoners is facili­tated by laxity o f discipline, attention will be directed not merely to the conduct o f the sentry and wfift im­mediately concerned, but also (he extent to which superior officers have failed generally to maintain proper order stnct discipline. It is not sufficient for superior o fli« rs to impress upon their subordinates theirdutfes in connection with ihc safeguarding o f prisoners, or to pay occasional visits to sentries a t night. The main poini to make clear is that it is the duly o f superior officers lo see Him their orders are enrried out and to m aim airra high standard o f discipline, ■ •

( » * )

Tbe D ittric t Superintendent o f Police will not, as « n i t , deal departmentally with cases in which a Police O tteer o f any rank baa negligently allowed the escape o f prisoner! from his custody. After sufficient preli- m ioary inquiry he will decide whether a criminal prose- cation is necessary o r n o t A prosecution may not always be advltable, ana a decision on this point can only be arrived at after a consideration o f the characters o f the m en concerned and o f the special circumstances o f the ease. In cases where the D istrict Superintendent o f Police considers such a prosecution to be unnecessary be will record his reasons in writing, forward th e papers to the D istrict M agistrate and ask permission to deal w ith tbe culprits departm ental^ . The D istrict Magis­trate will record his reasons in writing in all cases in which he permits the District Superintendent to hold a departmental enquiry in lieu o f a prosecution.

41$. The duty o f providing escorts for prisoners in­cluding Civil prisoners transferred from one jail to another devolves upon the District Superintendent o f Police, to which the Jail Departm ent will give notice o f a t ta u t 48 hours o f the date on which i t is proposed todespatch a convoy o f prisoners, and the num ber to be despatched. The convenience o f the Police as to whe­ther men are available for escort duty o r not must be consulted. Civil prisoners will not be handcuffed.

41*. In districts in which the Military Police are under the direct control o f the D istrict Superintendent, tbe duties above specified as devolving on the Batta* Non Commandant, o r the senior M ilitary Police Officer will devolve on the District Superintendent, o r on the officer a t headquarters who may be delegated by the District Superintendent lo perform the duties. When tbe District Superintendent is on tour, the responsibility fo r the proper discharge o f such duties will devolve on the Senior Police Officer left at headquarters.

S k c t i u n 11.- - - T r e a s u r e E s c o r t s .

420. The following 1$ the strength of escorts for treasure by road. For sums not exceeding Rs. 50 a single

S e p o y o r C o n s t a b l e a r m e d w i t h s i d e a r m s o r d a h o n l y ( t h e m a n t o b e o f k n o w n i n t e g r i t y a n d t r u s t w o r t h i n e s s ) w i l l s u f f i c e :— •

B y R o a d .

A m oun t.)

S tre n g th u f escort. A rm e d whli.

R s . 50 o R s. 1,000 ... T w o Sepoys o r two C onstab les .

S id e -a rm s o r d a h s .

R s . 1,000 to R s . 10,000

O n e N o n C o m ­m iss ioned Officer a n d two Sepoys o r o n e H ead C o n s ta b le and tw o Constables.

Rifles and bayonets o r m uskets and 40 ro u n d s o f ball each .

R s . 10,000 lo R s . 1,00,000

i

O ne Hiivildur and ih rce Sepoys o r o n e H cud C o p * l iab le u nd th ree C o n su b le s .

Rifles a n d bayonets o r m uskets and 40 ro u n d s o f ball each.

iO v e r one lakh O n e H iiv ildar and

five Sepov* o r one H ead C on­stable and five C onstab les .

R ifles a n d bayonets n r m uskets und 40 ro u n d so T ball each .

P r o v i d e d t h a t e x t r a S e p o y s o r C o n s t a b l e s s h a l l b e a d d c U t o t h e e s c o r t w h e n n e c e s s a r y s o t h a t t h e r e s h a l l n o t b e J e s s 1,1 a n o n e S e p o y o r C o n s t a b l e t o e a c h c o o l y , m n l e , b u l l o c k c a i t , o r o t h e r v c h i e l e c a r r y t n e t r e a s u r e .

%1 f t h e s u m e x c e e d s t w o l a k l i s . o n e I n d i a n O R ic c r

o r S u b I n s p e c t o r w i l l b e in i ih i ir .ee o f t h e e s c o r t ,

For three lakhs and over the escort will consist o f one Indian Officer, one Havilder and nrce Sepoys o r one Sub-Inspector o f Police, one Head Constable and nine Constables plus one Sepoy or Constable ib r every lakh over three lakhs, subject to a maximum of one Indian Officer o r one Sub-Inspector of Police and twenty-five other ranks.

Carriage, cooly, or other means o f conveyance will only be provided when the treasure exceeds in weight 500 tolas.

By S team er.

421. If treasure is to be sent by a British India Steam Navigation ship a Military Police Guard accom­panied by a Treasure Official will escort the treasure to tb e steamer and make it over to the Commander. N o guard is required, in ships o f the British India Steam Navigation Company, the Commander being responsible fo r the safe custody o f the treasure. I f treasure is sent by any Burma Government vessel, a Police escort o f the prescribed strengh, accompanied, if necessary, by a Trersury Official, will proceed with the treasure to the place o f destination.

On some o f the services o f the Irrawaddy Flotilla Company the despatch o f a Police escort with treasure is compulsory under the agreements with Government. On these services the Police escort is carried both ways free o f charge. A Treasury Official will also proceed with the treasure and the m ate's receipt to the place o f destina­tion.

On certain olher services the despatch of a Police escort is optional. I t is generally cheaper to despatch an escort, the fares o f which are defrayed by Govern­m ent, rather than to pay the enhanced rates demanded fo r the carriage o r specie if no escort is sent.

Treasure, with the exception o f currency notes, will be shipped ns specie and paid for a t the agreed rates. Currency notes are carried at merchandise freight rates

provided that theuotes are sent in charge o f escorts for whom ordinary passenger fares are paid. Notes will be sent on these terms in all cases* where they are m ore advantageous to Government tlinn the payment o f sp rite rates without an escort.

Treasure escorts by launches or steamers will be o f the strength laid down in paragraph 423, provided that to ta l strength o f the escorts shall not ordinarily exceed one Indian Officer, three Non-Commissioned Officers and twelve Sepoys.

422. Escorts over treasure usually proceed direct to their destination and are not relieved en rou te .

Special T reasu re E scort Rules.

423. The following rules apply to th& escort o f treasure between sunrise and sunset in the towns o f Rangoon, M andalay, and such other towns as from time to time may be ordered by the Inspector-Ge­neral o f P olice:—

(!) When the treasure is in gold the strength o f the escort shall be as follows:—

A m oun t. Escort. R em arks.

£ 30 ic 500 \ N o n c o m m i s ­s io n e d Officer and

2 S epo j s o r ) H ead C oru tabfe

and 2 Constables.

£ 5 0 0 to 10,000

i

Iv N on-C om m is* s ioncd Officer nnd

3 Sepoys o r 1 H e a d Constable

; ind‘ *3 Constables,

£ 9 ,0 0 0 - I box.

£J,0T , m ~ 1 cart load.4

F or each extra £ 10,000 above £ 10,000 one extra Sepoy o r Constable will be provided. ,If tbe sum ex­ceeds £40,000 one Indian Officer oc Sub-Inspector will be in charge o f tbe escort.

Sums o f £ 50 and under may be escorted by one trustworthy Sepoy o r Constable armed with side-arms only.

(2) When Ihe treasure is o f silver, copper, or notes th e strentb o f Ihe escort will be that laid down in paragraph 420.

(3) When gold forms p art o f a mixed treasure to be conveyed, the strength o f the escort will be th a t indicated in sub-paragraph (1) above.

(4) The escort to and from launches o r steamers in all towns, except those noted above, will be of the strength laid down in paragraph 420.

(5) When the treasure is despatched by launch or steamer with an escort o f less strength than the escort prescribed in paragraph 420, Ihe District Superintendent o f Police, o r Battalion Commandant, at the place of disem barkation will be informed by telegraph, and he will arrange for sufficient men to make up the strength required to meet the launch on arrival.

in all cases where the journey to be undertaken by the escort invoives a halt at a place where no Police Station exists, one extra Sepoy o r Constable will be added to its strength for the purposes o f keep­ing a sentry posted.

S e c t io n III.— E s c o r t s o v e r A r m s a n d A m m u n i t i o n .

424. No hard and fust rules can he laid down as lo ihe num ber o f men required for escorl on arm s and ammunition as this varies with the itate o f Ihc district and the importance o f the convoy.

The strength o f the cscori will be fixed with the above considerations in m ind and the officer who despatched the escort will be held responsible if, in tb e event o f a mishap occurring, he has not applied these principles correctly.

425. Whenever arm s and ammunition are despatch­ed by road to or from a railway station o r wharf they wjll always be sent under escort.

S e c t i o n IV.—E s c o r t s o v e r P r i s o n e r s .

426. The strength o f escorts which should ordinarily suffice is laid down in paragraph 1199 Burm a Police M anual, Volume If, but D istrict Superintendents will use their discretion in increasing the strength when­ever they think that extra vigilance is required. At places where there are no M ilitary Police, the duty o f providing escorts over prisoner devolves entirely on tbe Civil Police. At places where both M ilitary Police and Civil Police are stationed, the Civil Police will provide escorts over all ihe prisoners appearing for trial befoie C ourts in the station, including the Sessions C ourt, except when the District Superintendent o f Police or trie H eadquarters Assistant o r the Subdivisional Police Officer considers that they are o f such a specially dan­gerous character as to w arrant a Military Police escort. When prisoners are taken from a jail to Courts outside the station, a Military Police escort will be provided. Jn all other cases the Civil Pol ice will to the extent o f their pow er and wherever possible perform escort duty with prisoners on journeys by rail, road, boat or steamer.

427. Expenses on account o f the gram o f daily allowance and passage money to female attendants or relatives accompanying female lunatics will be debited to the head **Cost o f Escorts.*'

428. When [I e Superintendent o f a Jail requires a Police G uard to escort prisoners he will forward arequisition on FormJ" ^ \ mentioning ihe m im berof prison­ers to be escorted, their names and character. In tire

( z o o )

case o f jails situated a t places where M ilitary Police are located the D istrict Superintendent p ™ ce on receipt o f such a requisition will forward it to the Battalion Com mandant, o r to the Senior Military Police Officer, as the case may be. fttbng in, in me colum n provided for the purpose, the strength ot the cscort required. In the case o f ja ils situated at pl*5*s where no M ilitary Police are located, armed Civil Police will be used. '

The Military Police Officer will fill in the column showing Ihe ninfc and name o f the ofiicer-in-charge ot the cscort, the number o f men comprising it. and tne date o f its depam ire. It is his duty—

(i) to supply the escort requisitioned f o r ;

(ii) io see that such escort is properly arm ed andequipped; and

(iii) to see that ihe Indian Officer or Non-Corn-missioned Officer in command understands thoroughly the contents o f the requisition and his duties in connection with the safe cusiody o f the prisoners committed to his charge.

C H A P T E R X X I X .

M aintenance o f o rd e r and Public Safety.

429. In cases o f emergency the District Superin­tendent with the concurrence o f the District M agistrate, may reinforce a particular Police Station demanding additional strength, o r assemble any portion o f h is force *:t a particular p o in t: but if the change m dis­tribution is more than temporary, a report showing ine grounds o f the ac tio a taken will be forwarded for the information o f the Inspector-General through the Deputy Commissioner, Commissioner o f the Division, and the Deputy Inspector-Genei? I.

430. Under section 30, Police Act, as amended by A ct V III o f 1895, the D istrict Superintendent and the Assistant Superintendent have power—

( a ) to d ire c t conduct o f all assemblies and processions on the public roads, or in the public street, o r thoroughfares ;

( b ) to prescribe ( j ) th e ro u te s by which, and( i i ) the times a t which, such processions may p a s s ; and

(c ) to regulate the use o f music in the streets on the occasion o f festivals and cerem onies.

If he is satisfied th a t an assembly is to be collect­ed* or a procession formed, which the District or Subdivisional M agistrate thinks likely, if uncontrolled, to cause a breach o f the peace, the District Superin­tendent o r Assistant Superintendent, as the case may be, may require by general, or special, notice that the person convening, o r collecting, the assembly, or direct­ing, o r promoting, the procession, shall apply for a license. He may then, on application, issue a license specifying the name o f the licensee and defining the conditions on which the assembly o r procession is to take place. No fee will be charged on the application for, o r grant of, a license. These powers have also been conferred upon Deputy Superintendents by Judi­cial Departm ent Notification No. 40, dated the l l th M arch 1908.

431. Any Police Officer, not below the rank o f Inspector, or any officer in charge o f a Police Station, m ay stop any procession which violates the conditions o f a license granted under the last paragraph, and may order i t o r any assembly which violates those condi­tions to disperse. Any assembly o r procession which neglects o r rt fuses to obey any order as above is an unlawful assembly.

432. These powers are very ample, but they will not be exercised without consulting the District

M agistrate. The m istake, too , will not be m ade o f su p p o ­sing th a t the Police can regulate the use o f m usic in p r i v a t e h o u s e s o r e n c l o s u r e s .

433. It is Ihe duty o f the D istric t Superintendent to acquain t him self w ith the Police arrangem ents m ade in past years fo r the conduct o f a periodical public religious procession. H e will m ake all necessary arrange­m ents, when such a procession is abou t to recur, in consultation with the D istrict M agistrate, following, a s fa r as m ay be, th e procedure previously adopted.

434. W hen an im portant fa ir o r pagoda festival, a t which large numbers o f pepole a re likely to be p resen t, is abou t to be held in any district, the Superin­tenden t concerned may, if he considers it desirable, ask D istric t Superintendents o f o ther d istric ts to depute p la in clothcs Police Officers, o r men from their d istricts, for detective duty thereat.

Officers o r m en so deputed will report to. and act under, the orders o f the Senior Police Officer in charge o f the festival or fair, bu t will not be employed on regu lar watch and w ard duties. The nam es o f officers o r men who do good w ork a t these fairs witl be brought to the notice o f their respective D istrict Superintendents.

435. A D istrict Superintendent will not grunt a license for an im portant publie religious procession of a novel character, where public feeling is excited, w ith­o u t taking the orders o f the D istrict M agistrate. If any such proccssion is allowed, any sum* necessary to defray the cost o f barriers, additional Police, and the carriage o f such Police, will be deposited with the D istric t Superintendents by the managers o f such procession before the license is granted.

436. Under sections 127, 128 and 55!% Crim inal Procedure Code, any otlicer of. o r above, the rank of ofliccr in chargc o f u Policc Station may disperse by force any unlawful assembly which refuses to disperse. By scclion 132 any Police Officer so acting in good faith is absolutely protected from any pcnnl consc- t | ucnccs.

437. I f the acts or omissions o f any peison or persons thereaten to give rise to a riot, or breach o f the peace, the D istrict Superintendent will consider w hether he should not in accordance with the duty o f preventing offences laid on him by sections 23 and 24, Police Act, and section 149, Criminal Procedure Code, m ake an application to the D istrict M agistrate under section 144, o r section 145, Criminal Procedure Code, fo r the issue o f an order addressed to the individual or individuals complained of, or to the public generally, o r whether he should apply to have the person o r persons bound over to |k eep the peace under section 107, Criminal Procedure Code.

438. The employment o f M ilitary Police on purely Civil Police duty such as keeping order at steamer g h a ts , pagoda festivals, fairs, pwes. etc., is strictly forbidden and such duties will be entrusted entirely to th e Civil Police. If a severe fracas is expected at such gatherings armed Military Police may be utilised, but they will invariably be kept aloof and in reserve under their own officers and not be allowed to mix with the mob.

439. District Superintendents will do Iheir best to protect the interests o f the public by bringing to the notice o f ihe District M agistrate any public nuisance (section 23 o f the Police Act) which calls for removal under C hapter X. Criminal Procedure Code* and by instructing their subordinates to protect public roads and other property, as they are empowered to do by section 152. Criminal Procedure Code.

440. The employment o f additional and punitive Police, e tc ,, is regulated by sections 13 to 16 inclusive o f the Police Act as amended.

If a District Superintendent o f * Police considers that punitive Police are necessary in his district he will submit his proposal* to the District M agisiralc. v ide Appendix A-XXVI.

A ction by th e Police in seasons of scarcity .

441. In seasons o f scarcity the District Superinten­dent o f Police will require all Police Officers in charge o f stations and outposts to submit special reports from tim e to time on the following matters

(1) In c re a s e in c r im e , w h ich m a y b e a t t r ib u te d toa general rise in prices o r scarcity o f food.

(2) Wandering o f needy or starving persons,(3) Emigration from, o r immigration to, the area

under their charge.(4) Deaths believed to be due to want o f food.(5) Cases o f starvation o r severe want.(6) Decrease in the above symptoms o f scarcity.

442. The District Superintendent o f Police will subm it the reports under the preceding section, with his own remarks, to the Deputy Commissioner.

443. The District Superintendent o f Police will pro­vide the guards required for famine camps, and organize a system o f patrols to visit the lanes and bye-ways o f towns and villages, rest-houses, or zaya ts , as \<ell as the m ain roads, in order to conduct starving wanderers to the nearest relief work, o r if they are unable lo go so far, to the headman o f the nearest village, for the purpose of receiving relief.

444. He will take extra precautions for the protec­tion o f markets, and all places where grain is stored, and place special patrols on lines o f communication along which grain is carried.

445. He will report from time to time the Deputy Commissioner wfiat increase (if any) in the force tinder liis command is needed. If any increase is m adehe will take the necessary steps for reducing the force the increase ceases to be required.

C o n t r o l a n d S u p e rv i s io n o f t h e P o l ic e F o rc e .

446 I t is (he d u ty o f th e D is tr ic t S u p e r in ten d en t t o m a in ta in a v ig ilan t superv is ion o f h is su b o rd in a te s by f r e q u e n t a n d th o ro u g h inspections, w hich w ill be m a d e a t a!! seasons o f th e year.

447. All g aze tted officers a n d In spec to rs o f Police w ill w ear u n ifo rm when ho ld ing in spec tion p a ra d e s , inspecting guards o rP o l ic e S ta t io n s , w hen in office, o r w h en i n a t ten d an ce a t a C o u r t o f Ju s tice (A p p en d ix N o . A -I) .

448. They will also appear in uniform when on d u ly w i t h H is Excellency th e G o v e rn o r , a n d o n a ll pub lic o c c a s io n s o r visits o f ce rem ony w hen its use is d ic ta te d by o rd e rs , by cu s to m , o r by official p ro p r ie ty . T h e D is ­t r i c t S u p e r in ten d en t w ill sh o w a n ex am ple in th is respect, a s all h is su b o rd in a te s a re b o u n d by ru le to w ea r u n ifo rm w h e n on d u ty , un less from th e n a tu re o f th e d u ly , e .g ., in v es tig a tio n o r surveillance, i t is u n d es irab le to advertise th e presence o f th e Police.

449. O n th e 1st a n d 16th o f every m o n th , p ro v id ed th e se d a tes d o n o t fall o n a S u n d ay o r g aze tted ho liday , w h en the p a ra d e will be held tu e n ex t day . th e D is tr ic t S u p e r in te n d e n t o f Police o r H e ad q u a r te rs A ss is tan t will p a r a d e th e ava ilab le Police o f a ll ra n k s fo r inspection o f k it . a rm s , a n d accoutrem ents .

450. T h e D is tr ic t S u p e r in te n d e n t o f P o lice will f req u en tly test th e p rogress m a d e by recru its in the ir know ledge o f drill a n d p ro ced u re , a n d w ill see th a t the D e p o t D ril l in s t ru c to r a n d H e a d q u a r te r s A ss is tan t ,;»r D e p u ty S upe rin ten d en t a re d o in g th e ir d u ty in tra in in g th e m en a t h ead q u ar te rs . H e will, w hile a t h ead q u a r te rs , t a k e co m m an d o f the h ea d q u a r te rs force a t drill a t leas t o n ce a week.

45 1 . T h e lines will b e visited by The D is t r ic t S upenn* te n d e n t o r th e H e ad q u a r te rs A ss is tan t o r D ep u ty S u p e r in ­te n d e n t every day.

452. All Police guards a t headquarters will be visited n o t less than three times per week, by the D istrict Superintendent o r by the H eadquarters Assistant, o r D eputy Superintendent. I t is the duty o f the Subdivi- sional Police Officer and Circle Inspector o f Police to v isit all Civil Police G uards a t their headquarters not less than three times a week by day o r by night when they are in headquarters and a t least once by night when they visit a Police Station outside their headquarters.

453. The rules as to the regular inspection o f Police Stations ate contained in paragraph? 467 to 486, but occasional inspections will be held, as frequently as may be necessary with reference to' the importance o f th e charge visited, the state o f discipline thereat, and the circumstances o f the place. Surpise visits will from time to time be m ade.

454. As local inform ation is a great desideratum, and this can only be obtained by long residence, the D istric t Superintendent will avoid needless transfers of his subordinates posted a t'P o lice Stations. Officers in charge o f Police Stations will, as a rule, not be mover, for a t least two years.

CHAPTER XXXII.

T o u r i n g a n d I n s p e c t i o n s .

S F.CTION I T OU R1N G .

455. In Burma there is not, as in India, a regular touring season, but officers are expected to spend a certain proportion o f every m onth in the interior o f tbe district, visiting Police Stations and Outposts, and making them ­selves generally acquainted with the district and its inhabitants. F or this, and for other adm inistrative pur­poses, every Gazetted Police Officer other than a Head­quarters Assistant serving in a district which the Inspector-General o f Police has notified as a district in which Police Officers shall m aintain ponies, will keep at least one pony, even though he may already be in possession o f a m otor-car o r motorcycle.

456. No fixed rule can be laid down as to the number o f days a D istrict Superintendent, an Assistant, o r a D eputy Superintendent, o r a Circle Inspector, should be o u t o f headquarters on inspection o r otherw ise; but usually a Superintendent should be able to spend 15 days in every m onth touring, a Subdivisional Police Officer 20 days, and a Circle Inspector 20 days. It 3S essential that a Circle Inspector visit each o f his Police Stations normally at least once a month, and devote several days in each to a very careful review o f the crime, th e surveillance, the distribution o f duties, and accounts. H e will also go round the lines a t each visit to make certain the lines and buildings are being kept clean and tidy. When working in the Police Station the Inspector will examine every man detailed for any duty while he is present in the Police Station to ensure that he has got proper orders recorded when necessary and is pro­perly turned out. VAhen he visits a Police Station he will examine the note books o f all officers and men present, and see th a t they are being properly m ain­tained.

457. Before leaving headquarters, the District Superintendent will infrom the Deputy Commissioner o f his intention, telling him a t the same time the route which he intends to follow, so that in cnse o f urgent necessity the Deputy Commissioner wiil know where to com m unicate with him . Before leaving the station, the Superintendent will place the Headquarters Assistant in charge o f the Police and the office. !n districts where there is no Headquarters Assistant, the Senior Police Officer at headquarters will be placed in charge.

458. In order that systematic and cordial co­operation may be maintained between the Police i>f adjoining districts, D istrict Superintendents will make a point o f meeting and freely communicating with the District Superintendents o f neighbouring districts. It is unnecessary to obtain preuious sanction or lease to visit an adja>en district, but the District Superinten­dent should previously inform the Dcrutv Commissioner his intention. These orders refer m u ta tis m utand is a> Stthdi visional Police Officers. Police Slat ion Officer*.

and members of the Surveillance Staff, who will meet and discuss m atters with Police Officers o f adjoining: stations, within or without their own district. District Superintendents will m ake arrangements accordingly. All meetings between such officers will be noted in m onthly reports o r diaries, or in the General Diary, as the case may be.

S e c t io n I I . — C h e c k in g P o l ic e - w o r k o n t h e s p o t .

459. One of the main advantages o f tcuring is that it enables superior Police Officers to apply checks on all sides to the working o f the Police. Unless local checks are systematically applied, subor­dinates work for results as they appear in statements only, a tendency which cannot bu t lead those who are lazy and unscrupulous into committing o r conniving at serious irregularities.

460. District Superintendents, Subdivision**! Police Officers, and Cricle Inspectors o f Police, when in camp, will m ake a point o f visiting each town o r village which is noted for its criminality. They will make enquiry in the towns and villages in which history sheet criminals reside as to their mode o f living— if necessary questioning the criminals themselves. They will thus be able to test the efficiency o f the Sujveil- lance Staff and the correctness o f the inform ation gathered by them, and to decide from per onal know­ledge whether history sheets may safely be discontinued. They will ascertain the manner in. which the syst m of surveillance is carried out,and satisfy themselves that the persons to whom it is applied are not unnecessarily harrassed ; at the sam e time they will not fail to collect and record all valuable information which may be procurable regarding registered criminals resident in the neighbourhood.

They will also visit as many villages in the in­terior o f their charges as possible.

A t such visits, which should not be unduly brief, ^very effort should be made to get Into touch with

th e villagers and to ascertain the state o f crime, the activities o f criminals, and whether the subordinate police have been carrying out their duties in .a satifac- tory m anner.

N otes o f all inform ation received will be made, an d . on return to headquarters, necessary orders to subordinates issued.

Deputy Inspectors-General o f Police will scrutinise th e reports and travelling allowance bills o f officers under their control and check any tendency on their p art to confine themselves to the beaten track.

461. In the jurisdiction o f each Police Station, one o r two cases o f unnatural o r sudden death in respect to which the Police have sent in reports under section 174, Criminal Procedure Code, wiii be examined, merely as a m atter o f precaution. The knowledge that the details o f an inquest may, in due course, form the subject o f enquiry on the spot is a salutary check upon irregularities.

462. Reports o f subordinates which have led to cases being classed as “ false,” “ mistaken,” or “ non- cognizable” will be verified, and the question as to whether crime is being freely reported and not burked, carefully investigated on the spot.

Enquiry will also he directed to the adequacy o f Police arrangements on the occasion o f pwes and other local gatherings.

S e c t i o n III.—M i s c e l l a n e o u s S u b j e c t s o f E n q u i r y .

463. iiT aaoitio tno the m atters already touched upon the following subjects must recive attention from District Superintendents, SuBtfftlsional Policc Officers, and Circle Inspectors o f Police, when on tour :—

(a) The working o f the Gambling, Excise, Opium, Forest. Arms, and o ther tocal Acts.

( b ) T h e w o r k i n g o f t h e B u r m a V i l lag e A c t 30 f a r a s P o l i c e w o r k is c o n c e rn e d .

( t \ T h e s t a t e o f v i l lage fences a n d t h e u p k e e p o f n i g h t w a t c h m e n i n v i l lages in w h i c h t h e D e p u t y C o m m i s s i o n e r h a s o r d e r e d th e i r m a i n t e n a n c e .

(d) I f t h e c a t t l e - p o u n d s a r e in c h a r g e o f t h e P a l ice I t w i l l b e veri f ied in r e g a r d t o e a c h p o u n d in sp e c te d t h a t t h e b u i ld in g is in g o o d o r d e r , t h a t t h e h e r d s m a n g e t s h i s p a y regu la r ly , t h a t t h e c a t t J e a r e p r o p e r l y fed a n d w a t e r e d , t h a t t h e sca le o f fee d in g c h a r g e s is c o r r e c t , t h a t t h e s c a le o f fee d in g c h a rg es is c o r r e c t , t h a t r e c e ip t s a re d u l y g iven , t h a t t h e p r o c l a m a t i o n r e q u i r e d b y l a w is p o s t e d a t t h e P o l i c e P o s t , a n d t h a t t h e n o t i c e is p r o c l a im e d a t t h e m a r k e t p lace n e a r e s t t o t h e p l a c e o f se izure .

T h e r e q u i r e m e n t s o f t h e l a w in th is l a s t r e s p e c t , i t m a y b e o b s e r v e d , a r e m o s t easi ly m e t b y s e n d in g a w r i t ­t e n o r d e r t o t h e h e a d m a n d i r e c t in g h i m t o p u b l i s h the n o t ic e in t h e v i l l a g e b y b e a t o f g o n g . E n p u i n e s w i l l b e m a d e i n a c e r t a in n u m b e r o f c a se s a s t o w h e t h e r tees h a v e b e e n p r o p e r l y c h a r g e d a n d c red i ted .

4 6 4 . D is t r i c t S u p e r i n t e n d e n t s o f Po l ice , S u b d iv i s io n a l P o l ice Officers a n d C i r c le I n s p e c t o r s o f P o l ice , wil l m a k e th e m se lv e s p e rs o n a l ly a c q u a i n t e d , a s f a r a s P o ss ib le , w i t h t h e h e a d m e n in t h e i r j u r i s d i c t i o n s , a n d w i l l u se e v e ry e n d e a v o u r t o en l i s t t h e m o n t h e s ide o f o r d e r , a n d to in d u c e t h e m t o e o - o p e r a t e w i th t h e P o l ice . A n y g ross neg lect o f d u t y , o r a n v g o o d se rv ice r e n d e r e d , w i l l b e p r o m p t l y b r o u g h t t o t h e n o t i c e o f t h e D e p u t y C o m ­m is s io n e r .

445 . T h e y wil l b e r e a d y a t a ll t im e s t o e n q u i r e in to a n y c o m p l a i n t s w h ich w a y b e p u t f o r w a r d re sp ec t ing ihe c o n d u c t o f a a y - o f t h e i r s u b o r d i n a t e s , a n d w i l l p e r s o n a l l y s a t i s f y ' t n e m s e I v e s t h a t o n i r r e g u la r i t i e s in t h e w a y o f fo r c e d J a b o u r o r o f n o n - p a y m e n t f o r su p p l i e s a r e p rac t ised’

N o n : . - 'Before leav ing an> vi l lage w here (hey have Halted, they will send lo r the h e a d m a n a n d will a scer ta in (hoi al l c l a im s I m 'e been sett led, a n d tha l n o c o m o b i m s s r e m i d ? a g j i n s i a n y or the ir I'fllliwer*.

466 . T h e g r e a te s t access ib i l i ty w i l l b e m a n i f e s t e d t o t h e p e o p le , a n d e v e ry o p p o r t u n i t y se ized o f g o i o g a m o n g s t t h e m u n a t t e n d e d , h e a r i n g w h a t t h e y h a v e t o say , a n d a s c e r t a in in g , i f p o s s ib le , w h e t h e r t h e P o l i c e a r e d o i n g t h e i r d u t y h o n es t ly , im p a r t i a l ly , a n d w i t h o u t o p p r e s s io n . W h e n t h e p e o p le k n o w h im a s a g o o d f r iend c o n s t a n t ly a m o n g s t t h e m , t h e D i s t r i c t S u p e r i n t e n d e n t , S u b d iv io n a l P o l i c e Officer, o r C i r c le I n s p e c t o r o f P o l i c e , wil l h a v e s o m e c h a n c e o f g a in i n g th e i r v a l u a b l e a id .

S e c t j c n I V . — G e n e r a l I n s t r c t i o n s R e g a r d i n g

I n s p e c t i o n s .

467, D i s t r i c t S u p e r in te n d e n t s , S u b d iv i s io n a l P o l i c e Off icers , a n d C i rc le I n s p e c t o r s o f P o l ice , w i l l e a c h in sp e c t t h o r o u g h l y every P o l i c e S t a t i o n a n d o u t p o s t i n t h e i r j u r i s d i c t i o n s o n c e a y e a r .

I n a d d i t i o n t o l o n g a n d d e t a i l e d i n s p e c t io n s t h a t y / \ off icers m a y m a k e , th ey wil l , a s o f t e n a s p o s s ib le , m a k e s h o r t a n d i n f o r m a l i n s p e c t io n s w i t h o u t p r e v i o u s n o t i c e .T h u s a n e x a m i n a t i o n m a y b e m a d e o f a l l t h e r e c o rd s o f u n d e t e c t e d case s r e p o r t e d w i t h i n t h e m o n t h p r i o r t o t h e i n s p e c t io n , a n d o f t h e r e g i s te r s c o n n e c te d w i th t h e cases; o r t h e a c c o u n t s m a y b e e x a m in e d , o r t h e h i s to r y sh e e t s o f c r im in a l s s c ru t in i z e d . R o u g h a n d r e a d y i n s p e c t io n s o f t h e n a t u r e i n d i c a t e d a r e , w h e n f r e q u e n t ly m a d e , e x t r e m e ly v a l u a b l e in e n a b l in g s u p e r i o r officers t o c h e c k d i l a to r in e s s o r i r r eg u la r i ty o f p r o c e d u r e o n t h e p a r t o f s u b o r d i n a t e s .

S p ec ia l v i s i t s w i l l b e p a i d t o s t a t i o n s w h e r e t h e w o r k a p p e a r s t o b e in a n u n s a t i s f a c to r y s t a t e , a n d i t m a y be n e c e s s a ry t o m a k e d e ta i l e d in s p e c t io n s o f s u c h s t a t i o n s m o r e th a n o n c e a y e a r .

468r"T?fir~principal o b j e c t o f i n s p e c t io n is to see t h a t the P o l ice a r e w o r k i n g p r o p e r l y f o r t h e c o n t r o l a n d p r e v e n t io n o i e . W h i l s t , t h e r e f o r e , i t is n e ce ssa ry to e x a m i n e reg is te rs , r&cords, c lo t h i n g , e q u i p m e n t , f u r n i tu r e , a n d bu i ld in gs , in o r d e r t o see t h a t th ey a re in g o o d o r d e r , t h a t ru les a r e d u l y o b s e r v e d , t h a t e c o n o m y is p r a c t i s e d , m o n e y well s p e n t , a n d t h a t c o r r e s p o n d e n c e a n d o r d e r s

p a s s e d rece ived p r o m p t a t t e n t i o n , i t i s s t i l l m o r e n e c e s s a ry t o e x a m i n e t h e c o n d u c t o f in v e s t ig a t io n s , the c o l l e c t io n o f i n f o r m a t i o n a b o u t c r im in a l s , t h e lo c a l p ro g re s s o f c r i m e , t h e a p p l i c a t i o n o f p r e v e n t iv e m e a s u r e s , a n d t h e c o - o p e r a t i o n in v i te d f r o m , a n d given by , v i l l a g e h e a d m e n acid t h e p u b l ic . T h e s e d e ta i l s w i l l b e e x a m in e d o n t o u r a s wel l a s i n t h e P o l ice S t a t i o n s , a n d all i n s p e c t in g off icers in a d i s t r i c t wil l a i m a t c o m p l e t i n g t h e i r d e ta i l e d i n s p e c t io n s i n t h e r a i n s , s o t h a t th ey m a y b e f ree to e x a m i n e t h e w o r k o f t h e P o l ice in t h e i n te r io r o f t h e i r c h a r g e s d u r i n g t h e c o u r s e o f t h e i r t o u r s in t h e o p e n s e aso n .

469. A q u a r t e r l y r e t u r n ( F o r m ) ' v '^

s u b m i t t e d t o t h e D e p u t y I n s p e c t o r - G e n e r a l o f t h e R a n g e , t h r o u g h t h e D e p u t y C o m m is s io n e r , s h o w in g t h e P o l i c e S t a t i o n s a n d o u t p o s t s i n s p e c t e d b y D i s t r i c t S u p e r i n t e n d e n t s ^ S u b d iv i s i o n a l P o l i c e Officers, a n d C i r c le I n s p e c t o r s o f Po l ice .

T h e r e a r e s e p a r a t e c o l u m n s h e a d e d “ F ” a n d f o r s h o w in g w h e th e r the i n s p e c t io n s w ere f o r m a l o r in fo rm a l .

S e c t i o n V . — M e t h o d o f H o l d i n g I n s p e c t i o n s .

470. T h e first t h in g s t o b e l o o k e d t o i n m a k i n g a d e t a i l e d in s p e c t io n o f a P o l ice P o s t a r e ( a ) t h e s t a t e o f t h e b u i ld in g a n d i t s e q u i p m e n t ( i n c l u d i n g h a n d cuffs , l e g i r o n s , locks , e tc . ) ; ( b ) t h e s t a t e o f the p r i s o n e r s ’ cage , m o s t p a r t i c u l a r c a r e b e in g p a id t o t h e s l ig h te s t d e fe c t w h i c h m a y b e seen ; (c ) t h e c o n d i t i o n o f t h e q u a r t e r s , a n d w h e t h e r the m e n r e s id e m t h e m ; ( d ) t h e s t a t e o f e a c h m a r . ’s k i t , a n d o f the a r m s , a m m u n i t i o n , a n d a c c o u t r e m e n t s : (e ) t h e e x a m in a t io n c e r t i f ica te s h e ld b y t h e m e n .

471. I h e m e n w i l l th en be d r i l l e d , e x a m i n e d a s to t h e i r k n o w l e 3 g £ ^ £ . l a w a n d p r o c e d u r e . T h e a c q u a i n t a n c e o f t h e su rv e i l l a n c e sT&ff w i t h t h e m a t t e r s w h ic h th ey a r e r e q u i r e d by r u le t o k n o w will b e tes ted , a n d theFrnote books examined.

N ote.__Inspecting Officers will lose n o opportunity o ffam iliaris ing themselves with the qualifications and characters o f ranks tinder their com m and, and o f endeavouring to increase their efficiency by taking a personal interest in them.

472 A t t e n t i o n w i l l t h e n b e t u r n e d t o t h e w o r k a n d k n o w le d g e o f t h e officer i n c h a r g e o f t h e P o l i c e S t a t i o n in respec t o f—

( a ) t h e i n s t r u c t i o n o f s u b o r d i n a t e s i n d r i l l a n d p r o c e d u r e , a n d in d e ta i l s r e g a r d i n g b a d c h a r a c t e r s a n d a b sc o n d e r s ;

( b ) t h e d i s t r ib u t io n o f d u t ie s :

( c ) t h e C r i m e In d e x , t h e C o n f id e n t i a l C r i m e R eg is te r . H i s t o r y Shee ts , a n d t h e c h a r a c t e r i s ­t ics o f h e a d m e n a n d p r o m in e n t m e m b e r s o f t h e p u b l ic :

( d ) u n d e te c t e d c a se s o f t h e j u r i s d i c t i o n ;

( e ) su rv e i l l an c e o v e r c r i m i n a l s ;

( f ) t h e id en t i f i c a t io n o f o l d o f fenders ;

( g ) the su p e rv i s io n a n d c h e c k o f t h e S t a t io n W r i t e r , h is reg is te rs , a n d a c c o u n t s ;

( h ) o c c u p a t i o n s o u l s id e o f t h e i r P o l i c e d u t i e s fo l lo w ed by a n y o f the m en .

473 . T h e in s p e c t in g officer will t h e n d i r e c t h i s e x a m i n a t i o n t o the s t a t i o n reco rds . T h e en t r ie s in t h e G e n e r a l D i a r y f o r a n y o n e m o n t h s ince t h e d a t e o f the la s t i n s p e c t i o n will b e r e a d o v e r , a n d t h e c o n n e c te d en t r ie s , w h i c h a r e r e q u i r e d b y r u le t o b e m a d e c o n c u r r e n t l y in o t h e r reg is te rs , c a r e f u l ly t raced . T h e p r o p e r r e c o r d i n g o f a j i ^ p e j o r t s a s received , t h e w r i t in g u p o f c o n v ic t i o n s f iT tS a e s c r ip t i v e - ro l l s in the C r i m e I n d e x , a n d o f t h e n a m e s o f *el£a££d__convic!s in the r e g i s te r o f c o n d i t i o n a l ly r e l e a s e d c r im in a l s , will be c h e c k e d w i t h p a r t i c u l a r c a re . T h e h i s to ry sheets o f c r im in a l s w i l l be e x a m in e d a n d a n y u n n e c e s s a r y o n e s d i s c o n t in u e d .

474 . T h e e a r ly e n c a s h m e n t o f t h e c a sh o r d e r s a c c o m p a n y i n g t h e p a y a n d a c q u i t t a n c e ro l ls , a n d p r o m p t d i s b u r s e m e n t o f p a y a n d t r a v e l l i n g a l l o w a n c e , a r e i m p o r t a n t i t e m s , a n d wil l b e ne x t d e a l t w i th . T h e m e n will b e a sk e d w h e t h e r they h a v e r e g u la r ly r e c e iv e d t h e i r pay .

475. O t h e r m a t t e r s r e q u i r in g e x a m in a t io n a r e —

i a ) i h e p r o p e r t y in t h e e x h ib ] t - b o x ; t h e l e n g t h o f t im e It h a s b se n t i e r e ; t h e c i r c u m s ta n c e s u n d e r w h ic h i t w as se ized by t h e Po l ice ; Ihe a u t h o r i t y f o r t h e r e t e n t i o n ;

(b) the t r e a t m e n t o f p e r s o n s a r r e s t e d i i t h e m a t t e ro f ba i l , hand cu f f in g , d i e . m g , e t c ;

( c ) t h e p r o m p t e x e c u t io n a n d r e t u r n o f p r o c e s s e s ;t h e r e p o r t i n g o f d e a t h s o f civil pensioners* e tc . ; K

(d) t h e t im e f o r w h i c h e a c h m e m b e r o f t h e s t a f fh a s been a t t a c h e d t o t h e Pol ice S t a t io n .

476 . T h e c a s e w o r k o f t h e Pol ice S t a t i o n w i l l n e x t b e in sp ec ted , e r r o r s in p r o c e d u r e b e in g e x p la in e d , i f C a s e D i a n e s a r e f o u n d t o be d i f fu se o r t o c o n ta in i r r e ­l e v a n c e s , the in sp e c t in g officer wil l r e -w r i te a C a s e D i a r y a s i t s h o u ld b e w r i t te n , a s a n e x am p le .

. . ***7; *** i m p o r t a n t c r im e s r e p o r t e d s ince t h e la s t v i s i t wil l , o f c o u r s e , c o m e u n d e r s c r u t in y , b u t i f c o p ie s o f each^ d a y ’s d i a r y h a v e been r e g u la r ly s u b m i t t e d , a n d t h e in v e s t ig a t io n p r o p e r l y c o n t r o l l e d , t h e r e s h o u l d b e l i t t le r o o m f o r f u r th e r a c t io n .

478 . T h e in sp e c t io n , h o w e v e r , ro b e o f a n y p ra c t i c a l v w u e , will g o d e e p e r t h a n t h e e n q u i r i e s a b o v e in d ic a te d . I n a ll c o g in z a b le ease s ( a n d in c a se s o f i m p o r t a n t c im e c s p e e m h y ) w h e r e t h e re h a s been f a i lu r e to t r a c e the offen­de r* : it js the d u t y o f t h e in sp e c t in g off icer to see by a n e x a m i n a t i o n o f nil the Pol ice p ro ce ed in g s in d e ta i l ( a n d , i f necessa ry , hy a wsit to ihc s p o t ) w h e t h e r his su b o rd i - ntiws havo, in c o n d u o i i n g -iheir in v es t iga t io ns , d o n e ail

t h a t w a s poss ib le . I t Is a l s o h i s d u t y t o i n s t r u c t t h e m a s t o w h a t w a s w r o n g o r de fec t iv e in th e i r p ro c e d u r e , a a d t h u s t o e n s u r e , i f poss ib le , g r e a t e r success in fu tu re .

479. D e ta i l e d a t t e n t i o n is, m m o s t d i s t r i c t s , g iven b y in s p e c t in g officers t o t h e a c t io n o f t h e P o l ice in i m p o r t a n t c r i m e s , a n d every c lue is u su a l ly fo l lo w ed u p w h ich m a y l e a d to t h e d e te c t i o n a n d c o n v ic t i o n o f t h e p e r p e t r a t o r s . T h e s a m e reg a rd , h o w e v e r , is QOt eve ry w h e re p a id t o t h e o r d i n a r y offences w i th w h ic h t h e P o l i c e h a v e t o d e a l ; a n d \ h t r t is m a r k e d failurfe in m a n y d i s t r i c t s in d e a l in g w i t h t h e o f t - r e c u r r i n g c r im e s o f b u r g l a r y a n d th e f t .

480. A l th o u g h s ta t i s t i c s a r e e s sen t ia l t o t h e m a i n ­t e n a n c e o f d u e c o n t r o l a n d su p e rv i s io n o v e r P o l ice w o r k th e y wil l b e u se d w i t h j u d g m e n t a n d d i s c r im i n a t io n , n o t a s a s t a n d a r d t o b i w o r k e d u p to , b u t a s a tes t f o r i n d ic a t in g w h e re de fec t ive w o r k is to b e lo o k e d f o r , t h e i r c h ie f p u r p o s e b e in ^ t o d i rec t a t t e n t i o n t o p a r t i c u l a r p o i n t s o f w o r k i n g a n d t o i n d i c a t e w h e r e f u r t h e r e n q u i r y is necessary . P o l i c e w o r k wil l b e j u d g e d n o t by s ta t i s t ica l r e s u l t s b u t u p o n t h e f a c t s e l ic i ted b y th ese e n q u i r ie s . A r e la t iv e ly h ig h r a t e o f c r im in a l i t y , o r a low r a t e o f d e t e c t i o n , d o e s i n d i c a t e t h a t s o m e th i n g is w ro n g , b u t i t d o e s n o t in i t s e l f j u s t i f y t h e c o n c lu s io n t h a t th e re is u n d o u b t e d a d m i n i s t r a t i v e f a i lu r e o n the p a r t o f t h e Police Officers a r e p a r t i c u l a r ly w a r n e d a g a in s t p u t t i n g p re s su re o n th e i r s u b o r d i n a te s b y in ju n c t io n s to de tec i p a r t i c u l a r c a s e s o r case s genera l ly .

481. In s p e c t in g Officers wil l p a r t i c u l a ry e sch e w a n y a c t i o n , a n d av o id tl ie use o f a n y la n g u a g e , w h ich m a y l e n d c o l o u r t o the im p re ss io n th a t t h e w o r k o f th e i r s u b o r d i n a t e s will b e j u d g e d by a n a r i t h m e t i c a l s t a n d a r d a n d n o t a c c o r d i n g to merit.

482. In ves t ing Officers will a lso b e m a d e c lear ly t o u n d e r s t a n d th a t n e i th e r p e c u n i a r y r e w a rd s n o r p r o m o t i o n will b e g iven in c o n s id e r a t io n o f h igh p e rc e n ta g e s o f c o n v ic t io n s , a n d th a t meri t ^vill b e j u d g e d so le ly with re fe ren ce to a c t u a l w o r k p e r fo rm e d by th e m in p a r t i c u l a r c u se s .

483. I t is n o t o r io u s t h a t a n u m b e r o f offences a g a in s t p r o p e r t y a r e n o t r e p o r t e d b e c a u s e c o m p l a i n a n t s d o n o t c o n s i d e r t h a t t h e p r o p e r t y js w o r t h t h e t i m e a n d t r o u b l e i n v o lv e d , o r f o r o t h e r rea so n s .

A l t h o u g h it is u n d e s i r a b l e t h a t p r e s s u r e s h o u ld be b r o u g h t t o b e a r t o m a k e c o m p l a i n a n t s r e p o r t s u c h c a se s , i t will b e im p r e s s e d o n officers i n c h a r g e o f P o l ice S t a t io n s t h a t a la rge v o l u m e o f p e t t y u n r e p o r t e d c a se s o f t h e f t a n d h o u s e - b r e a k in g reflects s e r io u s d i s c r e d i t o n t h e m . a r d th a t i t is t h e i r d u t y e i th e r by p re v e n t iv e a c t io n , o r p a t r o l l i n g , t o d o th e i r u t m o s t to p u t a n e n d to th is s t a t e o f affa irs .

In o t h e r w o r d s t h e o b j e c t t o a im a t is n o t m ere ly a h ig h s t a n d a r d o f s u c c e s s in r e p o r te d c a se s b u t a d e q u a t e c o n t r o l o f c r im e b o t h r e p o r t e d a n d u n r e p o n c d .

484. T h e s a m e r e m a r k s a p p ly w ith e q u a l f o r c e to c a se s in w h ic h in v e s t ig a t io n h a s been r e fu s e d .

485. T h u s w hen a P o l ice S t a t io n is ia s p e c te d , a ca re fu l e x a m i n a t i o n o f (a) offences ; e f i s c d inves t iga t ion , (b) c a s e s in v es t ig a te d b u t n o t d e te c t e d , a n d (c) a n e n q u i r y i n t o t h e v o l u m e o f u n r e p o r t e d c r im e s a g a in s t p r o p e r ty , is n e ce ssa ry b e fo r e a n y j u d g m e n t c a n be p a sse d o n the w o r k o f the officer in c h a r g e . T h e l a t t e r will, a c c o rd in g t o c i r c u m s ta n c e s , b e p ra i s e d , in s t ru c te d , o r p u n ish e d a n d m a d e fo sac th a t h is w o r k in d e ta i l hss been s c ru t in iz e d a n d g a u g e d , G o o d m e n a r e t h u s e n c o u r a g e d to increased e x e r t io n , a n d t h e r e m o v a l o f i^elficicnt m e n f r o m a p o s i t io n f o r w h ich th ey h a v e p r o v e d th em se lves unf i t is e n s u r e d , S u m m a r y inspec t ions , w h ich d e a l o n ly w i th superf ic ia l fac ts a n d figures, a re o f lit tle va lue a n d f o r a l l p rac t ica l p u r p o s e s m ig h t a s wel l be c a r r i e d o u t a t h e a d q u a r t e r s .

486. I t wil l n o t b e fo r g o t t e n th a t a n y se r jons de fec ts in t h e s t a t e o f disci]* I nc , o r in the c h a r a c t e r o f the w o rk d o n e a t a Po l ice S t a t io n , i m p l y a fa i lu re o f d u t y o n the p a r t o f the S u b d i v b i o n a l P o l ice Officer a n d C i rc le I n s p e c t o r un les s t h o s e officers can s h o w t h a t th ey h a v e a l r e a d y d o n e th e i r bes t to c o r r e c t w h a t is w rong .

S e c t i o n v I . — T i m e o c c u p i e d i n I n s p e c t i o n .

487 . I t is o b v io u s t h a t in o r d e r t o m a k e a t h o r o u g hi n s p e c t i o n o f a Po l ice S t a t i o n a s t a y o f m o r e th an a fewhours is ne ce ssa ry . T h e p ra c t i c e o f h a s t e n i n g f r o mP o l ic e S t a t i o n t o P o l ice S t a t i o n , e v e n i f t h e o b j e c t b e t oc o m p l e t e t h e ta le o f i n s p e c t io n s w i th in a c e r t a i n p e r i o d\ v t t h o u t r e g a r d t o t h e t im e g iv e n t o each v is i t is o n e to b e a v o id e d .

S e c t i o n V I L — S u b j e c t s o f I n s p e c t i o n .

488 . W h e n in sp e c t in g , r e m a r k s will b e r e c o r d e d o n l y ol th in g s f o u n d w r o n g a n d n o t o f t h in g s f o u n d n g h t . t h u s c o n s i d e r a b ly s h o r t e n i n g I n s p e c t i o n N o t e s w i n c h m ig h t o t h e i w i s e b e c o m e p ^ l i x . T h i s d o e s n o t d e b a r c o m m e n d a t i o n o f a n y rea l ly gocr t^w ork ,

. 4®9 \ i f i r r eg u la r i t ie s a r e d i s c o v e re d , t h e p re c i s e i r r e g u la r i ty a n d i t s le t r .edy w i l l be s t a t e d , a n d n o t m e re ly a n o t e m a d e t h a t s u c h a n d s u c h t h i n g w as f o u n d t o be

i r r e g u l a r o r “ i n c o r r e c t . " B y th is p l a n in s p e c t io n n o t e s n o t o n l y c o n v e y t o s u p e r i o r officers a g o o d id e a o f the w o r k i n g o f a d i s t r i c t , b u t a l s o teach s u b o r d i n a t e off icers th e i r f a u l t s a n d o m is s i o n s .

S e c t i o n V II i .—On-rcgRS e n t i t l e d t o « i n s p e c t P o l i c e

St a t i o n s .

i r e H °iih(; 0.m T i s -i0 n e r s a n d D e p u t y C o m m i s s i o n e r swork im > n f i l l s t T * eve? lh ln S c o n n e c t e d w i th the w ork ing o f the Police u n d e r them as fa r as crime5 ? ‘ “ " * * Magistrates subo rd ina te to a™ ^ r f ISlrate- aV? n o .con t ro l l ing anthori ty , andrar ?« •« *5 JCISU le ir m a8>st®rial functions, so fa r as is provided by law. have n o Police authoritya “ L " C i r c i , i a r N o - 7 1 9 3 3 (AppendixA -V H ) defines the relations o f a Subdivisions! Masis-h a ^ t h H * P? lk'fi, ° L his su^divis ion, and lays do*wn S p i * I f " ! 1 Magistrate has no powers over

Inrf H f y those which a rc givan to him by law a n d tha t no part ol the general control and direction

o v e r the P o l ice o f a d is t r ic t w h ic h is g iven t o t h e D i s t r i c t M a g i s t r a t e b y se c t io n 4 o f t h e P o l i c e A c t ( A c t V o f 1861) is ves ted in t h e S u b d iv is ion s ! M a g i s t r a t e .

S e c t i o n I X — I n s p e c t i o n N o t e s .

4 9 1 . In sp e c t io n n o te s will b e d e a l t w i th a s f o l l o w s : —

T h e In s p e c t io n n o t e s o f a D i s t r i c t S u p e r i n t e n d e n t o f P o l i c e ,S u b d iv i s io n a l P o l i c e Officer, o r C i rc le I n s p e c - t o r , wil l n o t u s u a l ly b e c o p ie d n n d s e n t t o h ig h e r a u t h o r i t y . A D is t r i c t S u p e r in te n d e n t m a y , h o w e v e r , f o r w a r d s u c h e x t r a c t s f r o m th e m a s h e c o n s id e r sn e c e s s a r y to t h e D e p u t y C o m m i s s i o n e r . T h i s will r a r e lyb e necessa ry , a s t h e g e n e ra l re su l t o f a n i n s p e c t io n will b e e n te re d in t h e D is t r i c t S u p e r i n t e n d e n t ’s m o n th l y r e p o r t a n d a n y re fe rence n e c e s s a ry c a n j t lw avs b e m a d e b y a n unofficial no te . -------- s

A c o p y o f the in s p e c t io n n o t e s o f a D e p u t y C o m ­m i s s i o n e r (w h ic h a r e o r d in a r i ly r e c o r d e d in the file o f in s p e c t io n no tes ) will b e f o r w a r d e d t o t h e C o m m i s s i o n e r , w h o m a y , i f h e c o n s id e r s it necessa ry . f o r w a r d e x t r a c t s f r o m t h e m t o the I n s p e c to r - G e n e r a l o f P o l ice f o r i n f o r m a t i o n . T h e c o p y will b e r e tu r n e d h y t h e C o m ­m i s s i o n e r f o r r e c o r d i n t h e officc o f t h e D is t r i c t S u p e r i n t e n d e n t .

T h e in sp e c t io n n o tes o f a C o m m is s io n e r will be f o r w a r d e d t o t h e D e p u t y C o m m i s s i o n e r , w h o wil l , a f t e r n o t i n g t h e a c t i o n t a k e n by t h e D i s t r i c t S u p e r i n ­t e n d e n t o f Po l ice , r e t u r n t h e m to the C o m m is s io n e r . T h e C o m m i s s i o n e r , i f the n o te s c o n ta in m a t t e r w h ich , in h i s o p in io n , s h o u l d b e b r o u g h t to t h e n o t ic e o f Ihe I n s p e c t o r - G c n e r a l o f P o l ice o r o f G o v e r n m e n t , will f o r w a r d e x t r a c t s c o n ta in i n g such m a t t e r , t o g e t h e r w i th i h e m a r g i n a l n o t e s o f the D e p u ty C o m m i s s i o n e r , o n ihc s u b j e c t , to the In sp c c to r -G e n e ra l . T h e I n s p e c t o r - G e n e ­r a l will fo rw a rd su c h e x t r a c t s to the S e c re ta ry to the G o v e r n m e n t o f B u r m a , H o m e D e p a r t m e n t a s s h o u l d be se en by G o v e r n m e n t . T h e C o m m i s s i o n e r ’s n o te s a n n o t a ­ted by the D e p u t y C o m m i s s i o n e r will be r e tu r n e d by t h e

C o m m i s s i o n e r t o ihe D e p u t y C o m m i s s i o n e r w i th a n y f u r l h e r r e m a r k s w h ic h m a y b e necessa ry , f o r rec o rd in t h e officer o f t h e D is t r i c t S u p e r i n t e n d e n t , a n d f o r any a c t io n \sh ich m a y h e r e q u i r e d .

T h e in sp e c t io n n o t e s o f t h e I n s p e c t o r - G c n e r a l wil l b e f o r w a r d e d to the C o m m is s io n e r , t h r o u g h the D is t r i c t S u p e r i n t e n d e n t a n d D e p u t y C o m m is s io n e r , w h o will n o t e o n th em t h e a c t io n t ak e n , a n d wil l b e r e tu r n e d by t h e C o m m i s s i o n e r t o t h e I n s p e c to r - G e n e r a l t h r o u g h the D e p u t y In s p e c to r - G e n e r a l o f t h e R a n g e c o n c e rn e d . C o p i e s o f these in sp ec t ion n o t e s will b e fu rn i sh e d t o D i s t r i c t S u p e r in te n d e n t s o f P o l ice f o r r e c o r d in t h e office o r P o l ice S t a t i o n .

E x t r a c t s c o n t a i n i n g m a t t r e r w h ic h is o f in te r e s t to G o v e r n m e n t wil l b e s e n t by the I n s p e c t o r - G e n e r a l to t h e S e c re ta ry to the G o v e r n m e n t o f B u r m a , H o / n e D e p a r t menl .

Officers, th ro u g h w h o s e h a n d s in sp e c t io n n o te s p a s s , w i l l m e n t io n a n y o r d e r s t h e y m a y them se lv es h.ave issued o n m a t t e r s d e a l t w i t h in the n o tes . T h i s p r o c e d u r e en su re s t h a t necessa ry a c t io n is t a k e n o n all p o i n t s b r o u g h t t o n o t ic e a n d p r e v e n t s the s a m e a c t io n b e in g tak e n b y t w o officers. A c o p y o f t h e in sp e c t io n n o t e s o f C o m m is s io n e r s , a n d D e p a t y C o m m i s s i o n e r s , a n d o f all Po l ice Officers a b o v e t h e r a n k o f I n s p e c to r , w i l l b e e n te re d in t h e file o f in sp ec t ion n o te s . T h e Inspec t ion n o te s o f a S u b d iv i s io n s ! M a g i s t r a t e will be f o r w a r d e d t o the D e p u t y C o m m i s s i o n e r .

S e c t i o n X . — I n s p e c t i o n s b y t h f D e p u t y I n s p e c t o r s -G e n e r a l o f P o l i c e .

492. D e p u t y I n s p e c r o r s - G e n e r a l o f P o l ice o f R a n ­g e s a r e r eq u i red io in spec t the h e a d q u a r t e r s oT all d i s t r i c t s in th e i r r a n g e s o n c e a y e a r , w i th t h e e x c e p t io n o f t h e Hill D i s t r i c t o f A r a k a n , t h e S a lw e en . U p p e r C h i n d w i n . M y i tk y in a , B h a m o , a n d the N o r t h e r n S h a n S t a te s , which w i l l be in sp e c te d a t leas t o n c e in tw o y e a r s . T h e C h in H i l ls D i s t r i c t wit! n o t b e in sp ec tediit all ,

T h e in s p e c t io n s o f D e p u t y I n s p e c to r s - G e n e r n l o f R a n g e s will i n c l u d e b o t h t h e a d m i n i s t r a t iv e a n d c r i m i n a l w o r k in a d i s t r i c t . T h e c a u s e o f t h e p e rv a - l an ce o f c r i m e in a d is t r ic t wil l be t h o ru g h iy in v e s t i ­g a t e d . S p ec ia l a t t e n t i o n will be p a id to c r im in a l s f o r w h o m th e re a r e H i s t o r y S h e e ts , a n d co th o s e a g a i n s t w h o m a c t io n h a s b e e n t a k e n u n d e r t h e p r e v e n t iv e s e c t io n s . Spec ia l no te s w i l l b e m a d e o n the w o r k i n g o f t h e p re v e n t iv e sec t ions .

S e c t i o n X L — A c t i o n i n r e g a r d t o I n s p e c t i o n N o t f s .

4 9 3 . T h e o r ig ina l c o p y o f t h e in s p e c t io n n o t e s o f a D e p u t y I n s p e c t o r - G e n e r a l o f a R a n g e w i l l b e f o r ­w a r d e d t h r o u g h i h e D is t r i c t S u p e r in te n d e n t o f Po l ice , t h e D e p u t y C o m m i s s i o n e r , a n d t h e C o m m i s s i o n e r to t h e I n s p e c t o r - G e n e r a l o f P o l ice , w h o will r e t u r n it t o t h e D e p u t y I n s p e c t o r - G e n e r a l o f P o l ice c o n c e rn e d f o r r e c o r d in h is office, a f t e r p a s s in g a n y o r d e r s th a t m a y b e r e q u i r e d . E x t r a c t s o f any p o r t i o n o f these n o te s a f fe c t in g the b r a n c h e s o f t h e C r im in a l In v es t ig a t io n D e p a r tm e n t* a n d c o p ie s o f al l n o te s o n c r im e , wil l b e s e n t t o t h e D e p u t y I n s p e c t o r - G e n e r a l o f P o l ice f o r R a i l w a y s a n d C r i m i n a l In v e s t ig a t io n , B u r m a , f o r h i s i n f o r m a t i o n . T h e d u p l i c a t e c o p y will b e filed in t h e office o f the D i s t r i c t S u p e r in te n d e n t o f Police.

T h e D i s t r i c t Suoer j . ' i tenden t o f P o l ice wil l n o t e o n both c o p ie s the a c t io n h e h a s tak e n .

494. D e p u t y I n s p e c to r s - G e n e r a l o f Po l ice o f R a n g e s a n d t h e D e p u t y I n s p e c to r - G e n e r a l o f P o l i c e f o r R a i lw a y s a n d C r im in a l In v es t ig a t io n , wil l n o t h o ld f o r m a l i n s p e c ­t i o n s o f a n y p a r t i c u l a r P o l ice - s ta t io n , b u t f o r t h e p u r ­p o s e o f ga in in g a n y i n f o r m a t i o n , .w h i c h t h e y m a y r e q u i r e r e g a r d i n g c r im e in a d i s t r i c t , th ey m a y vis i t p o l t c e - s t a i i o r s a n d m a k e w h a t e v e r e n q u i r i e s th ey m a y c o n s i d e r necessa ry . G e n e r a l r e su l ts o f e n q u i r i e s a t a n y P o l ice -s ta t io n in a d i s t ­r i c t wil l b e i n c o r p o r a t e d in t h e d i s t r i c t in sp e c t io n n o t e .

495. T w o cop ie s o f t h e in s p e c t io n n o t e s o f d i s t r i c t s b y the D e p u t y i n s p e c t o r - G e n e r a l o f P o l i c e f o r R a i l ­w a y s a n d C r im in a l In v e s t ig a r io n wil l b e m a d e .

O n e c o p y will h e s e n t to the I n s p e c to r - G e n e r a l o f P o l ice , t h io u g h t h e D i s t r i c t S u p e r in te n d e n t o f P o l ice {who w i l t n o t e o n th e m the a c t io n t a k e n ) , t h e D e p u t y C o m m i s ­s io n e r , a n d t h e C o m m iss io ne r^ a n d will b e r e tu r n e d to t h e D e p u t y I n s p e c to r - G e n e r a l o f P o l ice f o r R a i lw a y s a n d C r im in a l Inv es t ig a t io n . T h e r e m a r k s o f t h e officers t h r o u g h w h o m t h e in sp e c t io n n o t e s h a v e p a s s e d , a n d t h e o r d e r s o f the I n s p e c t o r - G e n e r a l o f Po l ice , w i l l t h e n b e c o p ie d o n t h e seco nd c o p y o f the i n s p e c t io n n o te s , w h ich wil l b e filed in the office o f t h e D e p u t y I n s p e c t o r - G e n e r a l o f P o l ice f o r R a i lw a y s a n d C r i m i n a l I n v e s t ig a t i o n f o r f u t u r e re fe rence . T h e o r ig in a l c o p y w i l l th en b e f o r w a r d e d d i rec t t o the D i s t r i c t S u p e r i n ­t e n d e n t o f P o l ice c o n c e rn e d f o r n e ce ssa ry a c t io n . W h e n d i e n o t e s c o n t a i n m a t t e r s o f a c o n f id e n t ia l n a t u r e , th ey w i l l b e forw i r J e d u n d e r c lo sed a n d sea led covers .

496. T h e D e p u t y I n s p e c to r - G e n e r a l o f P o l i c e f o r R a i l w a y s a n d C r i m i n a l I n v e s t ig a t io n , w h e n in sp e c t in g t h e F in g e r P r i n t o r C r i m e B r a n c h e s o f t h e off ice o f a D i s t r i c t S u p e r i n t e n d e n t o f Po l ice , wil l s e n d e x t r a c t s o f a n y p u r l s o f h is in s p e c t io n n o te s , w h ich a r e o f c o m m o n in te r e s t , t o D e p u t y I n s p e c t o r s - G e n e r a l o f P o l ice o f R a n g e s , f o r th e i r i n f o r m a t i o n . D e p u t y I n s p e c t o r s - G e ­n e r a l o f P o l ice o f R a n g e s will a lso a d o p t t h e s a m e p r o c e d u r e .

- 497 . N o t e s o f in sp e c t io n s w i l l b e w r i t te n in ha lf ­m a r g i n a n d w h e re v e r th ey c o n t a i n a n y specific o r d e r s f o r r ec t i fy in g de fec ts o r i r regu lar i t ie s , t h e w o r d “ o r d e r ’V i l l b e w r i t t e n in t h e m a rg in .

498. In s p e c t in g officers w i l l insis t t h a t a n o t e o f the c o m p l e t e d a c t io n tak e n o n e a c h r e m a r k , in s t ru c t io n , o r o r d e r , c o n t a i n e d in t h e i r i n s p e c t io n n o t e s is d u l y p o s t e d a g a in s t i t s a p p r o p r i a t e p a r a g r a p h by t h e officer c o n c e rn e d , ( l e a v in g t h e i n n e r q u a r t e r m a r g i n b l a n k f o r filing) a n d w i l l ve r i fy c o m p l i a n c e a t the n e x t in spec t io n .

499 . In t h e c a s e offices o r s t a t i o n s so s i t u a t e d th a t i n s p e c t io n s a r e i n f r e q u e n t , t h e in s p e c t in g officer m a y w i t h a d v a n t a g e r e q u i r e t h e s u b m is s io n o f h is n o te s .

so a n n o ta t e d , by t h e off icer c o n c e rn e d , in o r d e r tu a s c e r t a in w h e th e r p r o p e r a c t io n Inis been t a k e n . H e will t h e n r e tu rn them.

500. C o p ie s o f in sp e c t io n no tes , ty p e -w r i t te n w h e r e p o s s ib le , wil l b e sen t a s s o o n a s p r a c t i c a b le a f t e r the in sp ec t ion t o t h e offices o r s t a t i o n s in sp ec ted , a n d in t h e case o f Po l ice S t a t i o n s th ey will be a c c o m p a n ie d by a t r a n s l a t i o n in B u rm ese . I t is n o l i c e a b l c t h a t in m p n y P o l ice S t a t i o n s o n ly a p o r t i o n o f t h e in sp e c t io n n o t e s o f officers h a v e been t r a n s la t e d i n t o B u rm e s e a l th o u g h the P o l icc S ta t io n Officer is u n a c q u a in t e d w i th E n g l i s h .T h i s a p p a r e n t l y i n d ic a te s t h a t t h e n o te s a r e u n n e ce ssa ry p ro l ix . W h e n t h e in spec t io n h a s been m a d e b y t h e I n s p e c t o r - G e n e r a l o f Po l ice o r o t h e r s u p e r i o r officer t h e t r a n s l a t i o n o f h is n o t e wil l b e m a d e in tlie D i s t r i c t S u p e r i n t e n d e n t ' s Office.

501 . In spec t io n n o t e s on all offices a n d s t a t i o n s "by s u p e r i o r officers, a n d on his o w n office by h D i s t r i c t S u p e r in te n d e n t o f Po l ice , will fee filed to g e th e r . T h e s e in sp e c t io n n o te s will n o t b e d e s t ro y ed f o r five years . T h e office cop ie s o f in s p e c t io n n o t e s o n s u b o r d i n a t e offices o r s t a t i o n s will b e filed in the office o f the i n s p e c t in g Officer in c o r r e s p o n d e n c e fifes* a n d d e s t ro y e d t inder the o r d e r s in p a r a g r a p h 588. T h e w ho le f l i t will be c lassed a s C ( A p p e n d ix A -X IX ) . ’

S e c t i o n XI {.— I n s p e c t i o n s b y M i l i t a r y P o l i c e

O f f i c e r s .

5 0 2 . B a t ta l io n C o m m a n d a n t s a n d A s s i s tan t C o m ­m a n d a n t s , w h e n in sp ec t in g d i s t r i c t s in which m e n o f t h e i r B a t t a l i o n a r e s t a t i o n e d , a r e p e r m i t t e d t o g ive o r d e r s d i r e c t t o the Officer C o m m a n d i n g the M i l i t a ry P o l ice d e t a c h m e n t , b o th a s r eg a rds the h o ld in g o f in sp ec t io n p a r a d e s a n d o r d i n a r y r o u t i n e . T h e y will, how ever , i n f o r m D i s t r i c t S u p e r in te n d e n t s o f Po l ice o f a n y s u c h o r d e r s w h ich llicy issue.

D i a r i e s a n d R e p o r t s ,

S e c t i o n I — D i a r i e s o f S u b d i v i s i o n a l P o l i c f O f f i c e r s a n d I n s p e c t o r s o f P o l i c e .

503. E v ery S u b d iv i s io n a l P o l i c e Officer, a n d every I n s p e c t o r , w i t h Ih e e x c e p t io n o f the D e te c t iv e In s p e c to r , wi l l m a i n t a i n a d i a r y , a n d r e c o r d d a i ly th e re in the w o r k o n w h i c h h e h a s b e e n en g ag e d , t h e P o l i c e S t a t i o n s o r p l a c e s , i f a n y , h e h a s v i s i te d , t h e i n f o r m a t i o n h e h a s r e c e iv e d , a n d a n y o r d e r s he h a s i s su ed t o h is s u b o r d in a te s .

P r o s e c u t in g I n s p e c t o r s o f P o l i c s w i l l n o t e in t h e i r d i a r i e s p a r t i c u l a r s o f c a se s th ey h a v e p r o s e c u t e d , n n d a n y i n f o r m a t i o n o f i n t e r e s t o b t a i n e d f ro m , o r n o t e w o r ­t h y fac ts a b o u t the c o n d u c t o f s u c h cases .

D i a r i e s o f C i r c l e In s p e c to r s w i l l b e s u b m i t t e d f o r t n ig h t l y t h r o u g h the S u b d iv i s io n a l P o l ice Officer, if a n y , and* o f S u b d iv j s io n a l Po l ice Officers a n d C o u r t P r o s e c u t in g In s p e c to r s f o r t n ig h t l y d i r e c t to t h e D is t r ic t S u p e r i n t e n d e n t , 'w h o w i l l f o r w a r d th e m t o the D e p u t y C o m m iss ion e r , i f t i n y c o n ta in n u t t e r s o f s p s c i a l in te res t .

S e c t i o n I I .— M o n t h l y R e p o r t s o f D i s t r i c t S u p e r i n t e n d e n t s o f P o l i c e .

504 . D i s t r i c t S u p e r i n t e n d e n t s w i l l s u b m i t m o n th ly r e p o r t s o n a ll m a t t e r s o f in te r e s t f r o m a Pol ice p o i n t o f v iew w h ich h a v e o c c u r r e d w i t h in th e i r c h a r g e s .

R e p o r t s will b e in d u p l ic a t e , the c a r b o n c o p y be ing s e n t d i rec t to t h e D e p u t y J n s p e c t o r - G e n e r a l c o n c e rn e d , a n d t h e o r ig in a l t h r o u g h i h e D e p u t y C o m m i s s i o n e r a n d C o m m i s s i o n e r to t h e D e p u t y In sp e c to r -G e n e ra l , w h o w i l l , i f th ey c o n t a i n u i y m a t t e r o f spec ia l in te r e s t , fo rw a rd t h e m to the In sp e c to r -G e n en t l . o f Po l ice .

S e c t i o n H i . — G e n e r a l I n s t r u c t i o n s a s t o t h e

S U B M I S S I O N O F D I A R I E S A N D R E P C K T S .

505. R e p o r t s o f D i s t r i c t S u p e r i n t e n d e n t s will bz s u b m i t t e d o n t h e 5 t h o f e a c h m o n t h , a n d d ia r ie s o f S u b d i v i s i o n a l P o l i c e Officers a n d i n s p e c t o r s o f Po l ice

o n t h e 5 th a n d 2 0 th o f e a c h m o n t h . A s t h e y a r e c o n ­f id e n t i a l d o c u m e n t s t h e y will b e f o r w a r d e d u n d e r a c o v e r a d d re s s e d by n a m e t o the officer f o r w h o m th ey a r e i n te n d e d , a n d the s a m e ru le wil l be o b s e r v e d by a l l officers t h r o u g h w h o se h a n d s th ey pass .

T h e a c t io n s o f officers c f o t h e r d e p a r t m e n t s will n o t b e c r i t ic i se d in r e p o r t s o r d ia r ie s , b u t w i l l f o r m t h e s u b je c t o f a s e p a r a t e c o m m u n i c a t i o n w h e r e n ecessa ry .

Diaries and reports, which will b e wri tten on foolscap paper, half-margin, the inner h a l f being left b lan k for the remarks o f superior officers, will be returned direct to the District Superintent o f Police, Subdivisional Police Officer., o r Inspector o f Police, as the case may be, who will file them in a confidential file.

F i le s o f m o n th l y r e p o r t s a n d fo r tn ig h t ly d ia r ie s will b e m a i n t a i n e d f o r six y e a r s a n d f o r m a l ly h a n d e d o v e r t o successors .

S e c t i o n I V , — M o n t h l y R e p o r t s o f I n s p e c t o r s - G e n e r a l

o f P o l i c e .

506 . D e p u t y I n s p e c to r s - G e n e r a l o f R a n g e s will s u b m i t a m o n t h l y r e p o r t t o t h e I n s p e c t o r - G e n e r a l o f P o l ice by n a m e g iv ing a b r i e f r e v ie w o f c r i m e in t h e i r R a n g e s a n d a n y a d m i n i s t r a t iv e m a t t e r s o f i m p o r t a n c e w h ich h a v e c o m e to t h e i r no t ice . T h e r e p o r t f o r the p r e c e d in g m o n t h wil l b e s e n t so a s t o r e a c h the office o f the In s p e c to r - G e n e r a l o f P o l ice by the 2 5 t h o f t h e n e x t m o n l h a t t h e la tes t .

*07. T h e D e p u t y I n s p e c t o r - G e n e r a l o f P o l i c e for R a i lw a y s a n d C r im in a l In v e s t ig a t i o n , will send a c o p y o f h is fo r tn ie l i t ly r e p o r t t o G o v e r n m e n t , l o the I n s p e c to r - G e n e r a l o f Po l ice , by n a m e , f o r t h e the J a i l e r ' s i n f o r m a t io n .

P A R T I I I . - O F F I C E W O R K .

C H A P T E R X X X I V .

O f f i c e S ta f f a n d Off ice O r g a n iz a t i o n .

S e c t i o n I . — G e n e r a l O f f i c e O r g a n i z a t i o n .

508. A c le r ica l e s t a b l i s h m e n t i s p r o v i d e d Tor t h e o f f i c e s o f al l D i s t r i c t S u p e r i n t e n d e n t s o f P o l i c e , w h i c h a r e s t a f f e d a c c o r d i n g to t h e i m p o r t a n c e o f t h e d i s t r i c t . A S u b - I n s p e c t o r a s R e a d e r , o r in s o m e o f t h e m o r e i m p o r t a n t d i s t r i c t s , a S t e n o g r a p h e r , is a t t a c h e d t o e v e ry U is tn c t S u p e r i n t e n d e n t o f P o l i c e . R e a d e r S u b I n s p e c t o r s o f P o l i c e a r e a l s o a t t a c h e d t o a l l S u b d iv i s io n a l P o l i c c O f f ic e r s . N p p e r s o n will b e e n t e r t a i n e d a s a c le rk o th e r w i s e t h a n i n a c c o r d a n c e w i t h t h e c l e r k s h ip ru les . P e r s o n s w i t h n o k n o w l e d g e o f B u r m e s e w i l l n o t b e e n t e r t a i n e d , u n le s s t h e se rv ices o f a c o m p e t e n t B u r m a n o r B u r m e s e s p e a k i n g n o n - B u r m a n c a n n o t , a f t e r d u e a d v e r t i s e m e n t , b e o b t a i n e d . T h e o r d e r s a s r e g a r d s t h e p r e f e r e n t i a l t r e a t m e n t o f n a t i v e s o f B u r m a i n g o v e r n m e n t se rv ice a r e l a i d d o w n i n A p p e n d i x A - X X V I I t o f th i s M a n u a l .

509. I t is im p o s s ib l e t o l a y d o w n a n y h a r d a n d f a s t r u l e a s t o t h e d i s t r i b u t i o n o f w o r k b e tw e e n t h e v a r i o u s m e m b e r s o f t h e c le r ica l s t a f f o f a D i s t r i c t S u p e r i n t e n d e n t s O f f i c e a s m u c h d e p e n d s u p o n the c a p a c i ty o f t h e c le rks .I t i s su f f i c i e n t t o s a y t h a t , t h o u g h t h e w o r k s h o u l d b e d i s t r i b u t e d b e tw e e n t h e v a r i o u s c le rk s , t h e H e a d C l e r k w i l l b e h e ld r e s p o n s ib le t h a t a l l w o r k ' i s p r o p e r l y d o n e . I n o r d e r t o e n fo r c e th is r e s p o n s ib i l i t y , i t is o b v i o u s t h a t h i s a u t h o r i t y i n t h e o f f i c e m u s t b e u p h e ld .

510. T h e p r o h i b i t i o n s l a id d o w n in p a r a g r a p h 101 o f t h i s M a n u a l a p p l y a l s o , m u t a t i s m u t a n d i s , to c l e r k s e m p l o y e d in P o l ice O f f ice s . S u c h c le rk s a r e p r o h i b i t e d , u n d e r p a i n o f d i sm is sa l , f r o m h a v i n g p e c u n i a r y t r a n s a c ­t i o n s w i t h e a c h o t h e r , o r w i t h m e m b e r s o f P o l ice F o r c e . T h e y will n o t b e a l l o w e d t o t a k e p a r t i n a n y t r a d e o r c a l l i n g w i t h o u t t h e w r i t t e n p e r m i s s io n o f t h e I n s p e c to r G e n e r a l , o r o f t h e D i s t r i c t S u p e r i n t e n d e n t o f Po l ice .

S e c t i o n I I .

T h e C o n d u c t o f O f f i c i a l C o r r e s p o n d e n c e .

511. The following a rc the o rders o f G overnm ent as10 (he channcl th rough which official correspondence generally will pass:—

All i m p o r t a n t c o r r e s p o n d e n c e b e tw ee n the H e a d o f a D e p a r t m e n t a n d a D e p u t y C o m m i s s i o n e r wil l p a s s t h r o u g h the C o m m i s s i o n e r . I f t h e H e a d o f a D e p a r t m ­e n t c o n s id e r s t h a t a q u e s t io n s u b m i t t e d to h im d i rcc t b y a D e p u t y C o m m i s s i o n e r is i m p o r t a n t , h e wil l send t h e p a p e r s t o the C o m m i s s i o n e r fo r r e m a r k s .

Ail i m p o r t a n t c o r r e s p o n d e n c e b e tw ee n the H e a d o f a D e p a r t m e n t a n d h is s u b o r d i n a t e s will, s u b j e c t t o t h e d e ta i l e d ru les be lo w , p a s s t h r o u g h t h e D e p u t y C o m m i s ­s i o n e r , p r o v i d e d t h a t , i f the D e p u t y C o m m i s s i o n e r is a b s e n t f r o m the s t a t i o n a n d t h e m a t t e r is u rg en t , a d e p a r t m e n t a l off icer m a y w r i te t o h is d e p a r t m e n t a l s u p e r i o r direct* n o t in g o n h is le t te r t h a t h e w r i t e s in t h e a b s e n c c o f t h e D e p u ty C o m m i s s i o n e r . In s u c h a e a s e t h e p a p e r s w i l l b e la id b e fo r e the D e p u t y C o m m i s s i o n e r im m e d ia te ly o n h is r e t u r n to h e a d q u a r t e r s .

M a t t e r s o f ro u t in e , p e r io d ica l r e t u r n , e tc ., m a y c o n t i n u e to p a s s d i rec t be tw een the H e a d o f a D e p a r t m e n t a n d his officers. I t is d e s i r e d , h o w e v e r , a s f a r a s p o s s ib le , t o secu re t o C o m m i s s i o n e r s a n d to D e p u t y C o m m i s s i o n e r s a n o p p o r t u n i t y o f e x p re s s in g th e i r v iew s o n aU m a t t e r s w h i c h affect t h e c r i m i n a l a d m i n i s t r a t i o n o f a d is t r ic t .

In t h e c a se o f a d i f fe rence o f o p i n io n b e tw ee n the H e a d o f a D e p a r t m e n t a n d a D e p u t y C o m m is s io n e r , the l a t t e r m a y req ues t a re fe rence t o t h e C o m m is s io n e r .

512. P r o c e d u r e in c o r r e s p o n d e n c e will be r e g u la te d b y the fo l lo w in g r u l e s : —

(a) C o r r e s p o n d e n c e re la t in g to the m a i n t e n a n c e o f l a w a n d o r d e r , the s u p p r e s s io n a n d d e te c t io n o f c r i m e , a n d the c o n d u c t a n d q u a l i f ic a t io n s o f P o l ice Officers o f . a n d a b o v e t h e r a n k o f S u b - I n s p e c to r . a f f e c t i n g the c r im in a l a d m i n i s t r a t i o n o f t h e d is t r ic t , wil l p a s s t h r o u n h t h e D is t r ic t M a g i s t r a t e , a n d in i m p o r t a n t cases t h r o u g h the C o m m i s s i o n e r also .

A n y c o m m u n i c a t i o n s u b m i t t e d by d ie D is t r ic t S u p e r i n t e n d e n t o f Po l ice , a n d p ass in g t h r o u g h the C o m m i s s i o n e r , w i l l b e f o r w a r d e d b y the l a t t e r to ihe I n s p e c t o r - G e n e r a l o f Po l ice t h r o u g h the D e p u t y I n s p e c t o r - G e n e r a l o f the R a n g e .

All o i h i r c o r r e s p o n d e n c e will p a s s b e tw ee n the I n s p ? c t o r - G 3 n.eral o f Po l ice a n d the D is t r i c t S u p e r i n ­t e n d e n t o f Po l ice a s d i r e c te d in A p p e n d i x A - X V I l o f t h i s M a u n a l .

All c o r r e s p o n d e n c e r e l a t i n g t o m a t t e r s o f a n a d m i n i s ­t r a t i v e n a t u r e will b e s u b m i t t e d by D i s t r i c t S u p e r i n ­t e n d e n t s o f Po l ice t o the I n s p e c t o r - G e n e r a l o f P o l i c e t h r o u g h t h e D e p u ty I n s p e c t o r - G e n e r a l o f the R a n g e .

T h e D is t r i c t M a g i s t r a t e m a y d i r e c t f u r t h e r e n q u i r y . o r c?.ll f o r f u r t h e r i n f o r m a t i o n , w i t h r e s p e c t t o a n y c o m m u n i c a ­t i o n f o r w a r d e d b y t h e D i s t r i c t S u p e r i n t e n d e n t o f Po l ice b e fo r e se n d in g it o n . H e w i l l e n d o r s e al l c o r r e s p o n d e n c e w h i c h p asse s t h r o u g h h is h a n d s , a n d m a y a d d th e r e to h is o p i n io n , o r a n y su g g e s t ion s w h ic h h e d e s i re s t o offer, o r a n y d i r e c t i o n s w h ich h e m a y w ish t o i s sue , t o the D i s t r i c t S u p e r i n t e n d e n t o f P o l ice i n c o n n e c t i o n th e rew i th . T h e D i s t r i c t M a g i s t r a t e m a y a u t h o r i z e t h e D i s t i c t S u p e r i n ­t e n d e n t o f P o l ice to f o r w a r d a n y su c h c o m m u n i c a t i o n s d i r e c t t o D e p u t y I n s p e t o r s - G e n e r a l a n d t h e I n s p e c t o r - G e n e r a l o f Po l ice d u r i n g t h e a b s e n c e o f t h e D i s t r i c t M a g i s t r a t e . T h e D is t i c t S u p e r i n t e n d e n t o f P o l i c e will e n d o r s e t h e c o m m u n i c a t i o n s t h u s r—

“ F o r w a r d e d d i rec t in t h e a b s e n c e o f t h e D i s t r i c tM a g i s t r a t e a s r e q u e s t e d . ”

(b) I t is t h e d u t y o f t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l i c e t o c o n f o r m t o t h e d i r e c t i o n s o f t h e D is j r i c t M a g i s t r a t e ; b u t i f h e d i s a g r e e s h e m a y r e f e r t h e q u e s t io n t h r o u g h t h e D i s t r i c t M a g i s t r a t e t o t h e C o m m i s s i o n e r w h o will r e fe r i t t h r o u g h t h e D e p u t y I n s p e c t o r - G e n e r a l o f t h e R a n g e t o t h e i n s p c c i o r - G e n e r a l o f Po l ice w i th h i s o w n o p i n io n .

(<0 T h e s e ru les a p p l y , m u t a t i s m u ta n d i s , to the D i s t r i c t M a g i s t r a t e a n d B a t t a l i o n C o m m a n d a n t o r A s s i s t a n t C o m m a n d a n t o f M i l i t a r y P o l ice . T h e M i l i t a ry P o l i c e i n B u r m a a r e d e p a r t r a e n ta l ly u n d e r t h e c o n t r o l o f B a t t a l i o n C o m m a n d a n t s : b u t it is im p o s s ib le f o r t h e m lo

\

exe rc ise so c lose a su p e rv s io n a s i f t h e i r c h a r g e s w e r e o n l y i n o n e d is t r ic t j t h e D is t r i c t S u p e r i n t e n d e n t o f P o l ice is e x p e c te d t o t a k e a n i n t e r e s t i n t h e d i sc ip l in e a n d c o m f o r t o f t h e M i l i t a r y P o l ice in h i s d i s t r i c t a n d f ree ly c o m m u n i c a t e h i s o p i n io n t j t h e B a t t a l i o n C o m m a n d a n t . I n a ll m a t t e r s e x c e p t t h o s e o f m e r e r o u t in e B a t t a l i o n C o m m a n d a n t s w i l l c o r r e s p o n d t h r o u g h t h e D i s t r i c t M a g i s t r a t e o f t h ed is t r ic t c o n c e rn e d .

S e c t i o n I I I . — R e c e i p t o f D o c u m e n t s a t D i s t r i c t

H e a d q u a r t e r s .

513. A l l c o v e r s rece ived , e x ce p t t h o s e m a r k e d ‘'C o n f i d e n t i a l ” o r a d d r e s s e d to t h e D i s t r i c t S u p e r i n ­t e n d e n t o f P o l ice b y n a m e , w i l l b e o p e n e d i n . t h e p r e s e n c e o f t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l ice , o r t h e H e a d q u a r t e r s A s s i s t a n t , i f t h e r e is o n e , a n d w h e n t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l i c e is o n t o u r , i n t h e p r e s e n c e o f t h e officer i n c h a r g e o f h is c u r r e n t d u t i e s a t H e a d q u a r t e r s . T h e c o n t e n t s o f e a c h c o v e r will b e c o m p a r e d w i t h t h e l is t n o t e d in t h e t o p le f t h a n d c o r n e r . A l l t e l e g ra m s w i l l b e o p e n e d b y t h e D i s t r i c t S u p e ­r i n t e n d e n t o f P o l i c e h im s e l f , i f a t h e a d q u a r t e r s , a n d , w h e n h e is a b s e n t , b y t h e officer i n c h a r g e o f h i s c u r r e n t d u t i e s . C o v e r s a d d r e s s e d t o t h e D i s t r i c t S u p e ­r i n t e n d e n t o f P o l ice b y n a m e , o r m a r k e d “ C o n f id e n t i a l ” w i l l b e o p e n e d b y t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l i c e o n l y .

W h e n t h e c o v e rs a r e o p e n e d , e v e ry d o c u m e n t w i l l a t o n c e b e m a r k e d a t t h e t o p o f t h e f i r s t page w i t h t h e office s t a m p , s h o w in g t h e d a t e o f receip t .

514. T h e a m o u n t o f p o s t a g e m a r k e d a s d u e o n p o s t a l a r t i c l e s d e l iv e re d u n d e r t h e s u p e r s c r ip t i o n s o f “ Serv ice U n p a i d ” o r “ O n U n i o n S e r v i c e ” is r e q u i r e d t o b e in i t i a l l e d b y t h e P o s t m a s t e r o r o t h e r officer a u t h o r i z e d o n h i s b e h a l f b y ihe P o s t m a s t e r - G e n e r a l o f t h e office o f de l iv e ry , a n d w h e n e v e r a n y a l t e r a t i o n is n e c e s s a r y i n t h e a m o u n t a s e n t e r e d In f igures , t h e a m o u n t d u e js r e q u i r e d t o be w r i t t e n in w o r d s , a n d a t t e s t e d b y t h e s i g n a tu r e in fu l l o f t h e P o s t m a s t e r , o r o t h e r officer a fo r e s a id . P a y m e n t w i l l b e r e fu s e d u n le s s t h e a l t e r a t i o n o r e r a s u r e is v o u c h e d f o r a s l a i d d o w n .

515. T h e D i s t r i c t S u p e r i n t e n d e n t o f P o l i c e o r o t h e r officer e n t r u s t e d w i t h t h e d u t y o f o p e n in g c o v e rs , w i l l d i s t r i b u t e t h e rec e ip t s d i r e c t t o t h e h e a d s o f t h e v a r io u s d e p a r t m e n t s o f t h e off ice: h e w i l l n e v e r s e n d t h e m m a n office b a s k e t b y a p e o n o r c le rk . In o r d e r t h a t the r e c e ip t s m a y b e re g i s te r e d w i t h o u t d e la y , t h e c l e r k s in c h a r g e o f t h e reg is te r s will a t t e n d w i th th e i r reg is te r sa t a fixed h o u r da i ly , a n d wil l n o t l e av e u n t i l a l l d o c ­u m e n t s have been r e g i s t e r e d . C o n f id e n t i a l a n d o t h e r p a p e r s rece ived a n d k e p t in h is o w n p o s s e s s io n b y t h e h e a d o f the office w i l l n o t b e re g i s te r e d u n les s a n d u n t i l t h e y p a s s t h r o u g h the office o r a r e filed in t h e office r e c o rd s . L e t t e r s wil l o r d i n a r i l y b e o p e n e d o n l y o n c e a d a y , a l l r ece ived a f t e r t h e h o u r fixed f o r t h e a t t e n d a n c e o f t h e r e g i s te r in g c le rk b e in g d e a l t w i th o n t h e d a y fo l low ing , w i t h t h e e x c e p t io n o f t e l e g r a m s . l e t t e r s m a r k e d “ U r g e n t , ” a n d l e t t e r s a d d r e s s e d to a n off icer by n a m e , w h ic h will b e o p e n e d o n r ec e ip t , a n d reg i s te red a t once.

516. W h e n rec e ip t s a r e d i s t r i b u t e d , the officer in c h a r g e o f t h e d e p a r t m e n t w i l l affix a r ed s l ip t o every d o c u m e n t m a r k e d “ U r g e n t , ” t o e v e ry d o c u m e n t w h ich h e c o n s i d e r s u r g e n t , a n d l o every t e leg ra m . T h e s e w i l l b e s u b m i t t e d to t h e D i s t r i c t S u p e r i n t e n d e n t o f Po l ice o r h is H e a d q u a r t e r s A s s i s t a n t a t once,

S e c t i o n IV .— R e c e i p t o f A l l C o r r e s p o n d e n c e .

517. T h e se r ia l n u m b e r g iven to c a c h d o c u m e n t in t h e R e g i s t e r o f L e t t e r s R e c e iv e d , o r in t h e Bill R e g is te r , a s t h e ca se m a y be, wil l b e w r i t t e n in red in k a t t h e t o p o f the first p a g e o f t h e d o c u m e n t . W h e n se v e ra l e n c l o ­s u r e s a r e received w i th a l e t t e r , the l e t t e r o n l y n e e d b e reg i s te red .

518. T o cach le t te r , e n d o r s e m e n t , m e m o r a n d u m , o r t e l e g r a m , w h ich is reg i s te red , the R e g is te r in g C l e r k will a t t a c h a n O r d e r S h e e t e i t h e r o f b lan k p a p e r o r in F o r m “ M isc e l lan e o u s G e n . 16” w h e n t h e l e t t e r , e tc . . is a d d r e ­s s e d to t h e D is t r i c t S u p e r i n t e n d e n t o f P o l ice a n d in F o r m ' 'M i s c e l l a n e o u s G e n . 17” w h e n t h e le t te r , e i c . . i s p a s s in g t h r o u g h the office o n its w a y to t h e a d d r e s s e e . T h e r e g i s te r n u m b e r , a n d t h e sp a ce s p r o v id e d f o r e n t ­e r in g (lie d a l e o f r ec e ip t , a n d t h e d a l e o f p a s s i n g will

a lw a y s b e filled up . T e l e g r a m s will b e p a s t e d o n th is o r d e r sh ee t , the q u a r t e r i n n e r m a r g i n o f t h e t e l e g r a m b e i n g le f t l o o s e a n d fo ld e d d o w n .

S e c t i o n V . — R e c h i p t o f P u b l i c a t i o n s f o r t h e L i b r a r ya n d o f M a p s .

519. B o o k s a n d m a p s , c o r r c c t i o n s l i p s , e t c . Tre c e iv e d w i l l b e e n t e r e d in R e g i s t e r N o . 29 ( F o r m A d . 102) a n d o r d e r s o b t a i n e d a s t o t h e i r d i s t r i b u t i o n .

T h e o r d e r s f o r t h e u p k e e p o f t h e R e g i s t e r a r c c o n t a i n e d in p a r a g r a p h 852.

520. A l is t o f G o v e r n m e n t M a n u a l s s h o w in g t h e l a t e s t n u m b e r o f c o r r e c t i o n s l ip s i s s u e d will b e p u b l i s ­h e d in t h e B u r m a G a z e t t e o n c e a q u a r t e r .

C o r r e c t i o n s l ip s wil l b e i s sued in p a m p h l e t f o r m , q u a r t e r l y . p r i n t e d o n b o t h s ides o f th in p a p e r , a n d p a g e d a n d n u m b e r e d c o n t i n u o u s l y . T h e r e wil l b e n o in d ex . T h e y will n o t b e c u t u p , a n d p a s t e d in to t h e M a n u a l s , b u t wil l b e s t r u n g t o g e t h e r a n d k e p t i n t a c t in a p o c ­ke t p r o v i d e d o n t h e o u t s i d e o f t h e b a c k c o v c r . C le r k s w i l l c o r r e c t t h e s e m a n u a l s b y m a k i n g a g a i n s t t h e se n ­te n c e o r p a s s a g e t o b e c o r r e c t e d , a m a n u s c r i p t r e f e re ­n c e in the m a r g i n o f t h e page , t o t h e n u m b e r o f t h e r e l e v a n t c o r r e c t i o n s l ip . A l is t o f t h e B o o k s . M a n u a l s , e tc . , t o b e m a i n t a i n e d in t h e L ib ra r ie s o f t h e offices o f D i s t r i c t S u p e r i n t e n d e n t s o f P o l ice is g iven in A p p - e n p ix A - X X X V I .

521. T h e r a n k a n d d c s i g n a i io n o f t h e officer to w h o m , o r t h e n a m e o f the P o l ice P o s t t o w h ich . L a w B o o k s a n d M a n u a l s a r e i s s u e d , a n d t h e d a t e o f issue , w i l l b e s t a m p e d o n severa l p a g e s o f t h e p u b l i c a t i o n , n n d w h e n i n d e n t s a r e s u b m i t t e d t o r e p la c e s u c h b o o k s t h e d a t e o n w h ich t h e Iasi i s sue w a s m a d e , a n d l!»e r a n k o f officer, o r n a m e o f t h e P o l ice P o s t , r e q u i r in g t h e b o o k s , will he c a rc fu l ly n o t e d in t h e in d en t .

522. T h e R e g i s t e r o f L e t t e r s R e ce iv ed , a n d t h e Bill R e g i s t e r , wil l be e x a m in e d a n d In i t ia l led o n a fixed d a y every week by t h e D is t r i c t S u p e r i n t e n d e n t o f Po l ice , o r H e a d q u a r t e r s A s s i s t a n t , a n d in v a r i a b ly b y t h e D is ­t r i c t S u p e r i n t e n d e n t o f P o l ice o n h is r e t u r n f r o m to u r . T h i s e x a m i n a t i o n p r o v i d e s a c h e c k o n t h e d e s p a t c h o f

b u s i n e s s in t h e office, a n d a l s o e n s u r e s t h a t t h e D i s t ­r i c t S u p e r i n t e n d e n t o f P o l ice , is n o t k e p t i n i g n o r a n c e o f c o r r e s p o n d e n c e w h ic h h a s been rec e iv e d d u r i n g h is a b s e n c e f r o m H e a d q u a r t e r s .

S e c t i o n V I . — I s s u e o f C o r r e s p o n d e c e .523. L e t t e r s b e f o r e i s s u e f r o m t h e office will b e

r e g i s t e r e d b y t h e D e s p a t c h i n g C l e r k in t h e R e g i s t e r o f U t t e r s I s s u e d (Office R e g i s t e r N o , 26) , a n d t h e s e r i a l n u m b e r o f e n t r y i n t h a t r e g i s te r wil l b e w r i t t e n o n t h e office c o p y , i f any , a n d Qn t h e d o c u m e a t i tself . I d e n t i ­c a l issues to d i f fe ren t p e r s o n s w i l l b e g iv e n d i f fe ren t n u m b e r s . I f n o office c o p y is k e p t t h e w o r d “ O r i g m a l " w i l l b e w r i t t e n a f t e r t h e n u m b e r ; t h u s “ 109 O r i g i n a l ’' b o t h in t h e r e g i s t e r a n d o n t h e d o c u m e n t . T h e H e a d o f t h e D e p a r t m e n t w i l l u se h is d i s c r e t io n a b o u t m a k i n g office c o p ie s o f c o r r e s p o n d e n c e . F o r e x a m p le , n o c o p y n e e d b e k e p t o f l e t t e r s m e re ly a d v i s i n g t h e d e s p a t c h o f b o o k s , o r t h e r ec e ip t o f d o c u m e n t s , o f r e m i n d e r s , o r o f m e r e ly f o r m a l l e t t e r s . T h e s e r i a l n u m b e r o f t h e d o c u m e n t t a k e n f r o m th is r e g i s t e r wil l b e fo l lo w ed b y i h e s y m b o l o f t h e s u b j e c t h e a d t a k e a f r o m A p p e n d i x A - X V 1 I I , a n d t h e n u m b e r o f t h e file u n d e r t h a t h e a d i n w h ic h t h e office c o p y , i f a n y , o f t h e d o c u m e n t , is f i ted . e .g . , l e t t e r N o . 150 a b o u t a c c o u n t s will b e n u m ­b e r e d 150— 1A.-5 ( i f file 5 b e the file in w h ic h t h e office c o p y is f i led).

524. R e m in d e r * i s sued f r o m t h e office wil l b e r e g i ­s t e r e d in t h e R e g i s t e r o f L e t t e r s Issued . T h e y will a l s o h i e n t e r e d in t h e L o c a l o r P o s t a l D e s p a t c h R e g is te r , a n o t e o f t h e i r d e s p a t c h b a i n g m a d e o n t h e m a r g i n o f t h e office c o p y ( i f a n y ) o f t h e o r ig in a l d o c u m e n t . T h e D i s t r i c t S u p e r i n t e n d e n t o f P o l ice wil l , b y g e n e r a l o r s p e c i a l o r d e r , n o t e i h e d a t e s w e ek ly , f o r t n ig h t l y , * o r m o n t h l y , o n w h ich r e m i n d e r s will o r d i n a r i l y i s sue . S e c t i o n V I I . — I s s u e o f D o c u m e n t s b e l o n g i n g t o t h e

L i b r a r y a n d o f M a p s .525. T h e issue c f B ooks , C o r r e c t i o n S l ip s a n d M a ­

p s ( o t h e r t h a n m a p s in te n d e d to b e filed in p r o c e e d in g s ) will b e n o te d in the respect ive c o lu m n s o f the R e g is te r o f B o o k s a n d P u b l i c a t io n s Received ( A d . 102) a n d a lso in t h e L oca l o r Pos ta l D e sp a tc h Reg is te rs (see p a r a g r a p h 526) , T h e f o r w a r d i n g le t ter , i f a n y . will be reg is te red in t h e R e g is te r o f Let ters Issued ( see p a r a g r a p h 523).

S e c t i o n V I I I . — D e s p a t c h o f D o c u m e n t s o t h e r t h a nTELEGRAMS.

526. T h e D e s p a t c h i n g C le rk will m a i n t a i n o n e o r m o r e L o ca l D espa tch Registers (see A p p e n d ix A - X X f , s e r i a l 27) f o r e n t r y o f such d o c u m e n t s a s a r e s e n t b y m e ­ssen g e r , a n d a Pos la l D e s p a t c h R e g i s t e r ( A p p e n d ix A - X X I , se r ia l 28) f o r s u c h a s a r e s e n t p y p o s t . In o n e o r o t h e r o f these he w i l l n o t e a ll d o c u m e n t s i s su ed , a n d p l a c e t h e m in covers , w h ic h h e will a d d r e s s , c lose , f r a n k , a n d , i f n e ce ssa ry , s t a m p . T h e c o n t e n t s o f e a c h c o v c r will b e d esc r ib e d o n t h e o u t s id e , b y w r i t in g a t the t o p left* h a n d c o r n e r t h e n u m b e r a s e n t e r e d i u t h e R e g i s t e r o f L e t t e r s I s s u e d i n the cast? o f d o c u m e n t s e n t e r e d t h e r e in , t h e ca se n u m b e r a n d y e a r in ca se p ro c e e d in g s , t h e n a ­m e o f t h e r e t u r n in t h e c a s e o f p e r io d ic a l r e t u r n s , the n u m b e r a n d d e s c r i p t io n in t h e ca se o f reg is te r s , m a p s , b o o k s , a c c o u n t s o r p r o c e s s e s s e n t t o a n o t h e r office, a n d t h e w o r d s “ R e m i n d e r s o n ........ ” in Ihe ca se o f r e m in d e r s .

527. C o v e r s will n o t b e c lo s e d be fo re a n h o u r o r h o u r s t o b e fixed u n d e r t h e o r d e r s o f t h e h e a d o f the office, w i th d u e r e g a r d to t h e t im e o f d e p a r t u r e o f t h e m a i l o r m a i l s b y w h ic h le t t e r s a r e u su a l ly , o r m a y , c o n v e n ie n t ly , be sen t . A t t h e t im e fixed b y t h e h e a d o f t h e officc. a l l c o m m u n i c a t i o n s w h ic h a r e i n t e n d e d ro b e d e s p a t c h e d by t h e p a r t i c u l a r m a i l wil l b e a v a i la b le , a n d wil l b e so r t e d o u t w i th re fe rence to t h e off icers to w h o m th ey a r e a d d re s s e d . All l e t t e r s fo r ihe s a m e office w i l l t h e n b e p lac ed in o n e e n v e lo p e , o r in a s few e n ­v e lo p e s a s a r e a b s o lu te ly n ecessa ry . A s few p o s t a g e la b e ls a s a r e suff ic ien t lo coven the p o s t a g e wil l be a t t a c h e d t o c o v e r s .

528. T h e p ra c t i c c in v o g u e in m a n y G o v e r n m e n t offices o f p r e p a y in g t h e p o s t a g e o n official p o s t a l a r t i c le s b y m e a n s o f m a n y s t a m p s o f low v a lu e , w h e n a re la t iv e ly s m a l l n u m b e r o f s t a m p s o f h igh d e n o m i n a t i o n s w o u ld suffice, c a u s e s s e r io u s w a s te o f p o s t a g e s t a m p s , a n d is o p e n t o s e r io u s o b j e c t i o n f r o m a p o s ta l p o in t o f v iew.

529. Official c o r r e s p o n d e n c e will be s e n t t h r o u g h t h e p o s t in c o v e rs o 'f n o t m o r e t h a n sufficient s i?e . T h e t r a n s m i s s io n o f a sm all p a c k e t in a la rge c o v e r invo lves a w a s te o f s t a t i o n e r y a n d o f p o s ta g e s t a m p s , a n d r e n d e r s t h e p a ck c l l iab le to d a m a g e in t rans i t .

530. A l l te l le rs sen t b y G o v e r n m e n t officers i n the ir official c a p a c i ty in rep ly l o c o m m u n i c a t i o n s o f a n y k i n d received f r o m p r i v a t e i n d iv id u a l s o r a s so c ia t io n s , wil l be d e s p a t c h e d “ se rv ice p a i d . ’*

531. C o v e r s c o n ta in i n g official c o r r e s p o n d e n c e w h ic h is n o t o f a c o n f id e n t ia l n a tu r e w i l l b e a d d r e s s e d t o the officer f o r w h o m th ey a r e i n te n d e d b y h is official d e s ig ­n a t i o n o n l y w i t h o u t Ihc a d d i i i o n o f h is n a m e . W i t h the e x c e p t i o n o f c o n f id e n t i a l l e t t e r s a l l c o m m u n i c a t i o n s , w h i c h a r e s e n t t h r o u g h the L o c a l D e s p a t c h R e g i s t e r will b e s e n t o p e n a n d n o t e n c lo s e d in enve lopes - L e t te rs i n t e n d e d f o r f i rms, b a n k s , a n d p r iv a te i n d iv id u a l s will b e e n c lo s e d in e n v e lo p e s ,

532* C o n f id e n t ia l le t te rs o r p a p e r s w i l l b e s e n t in d o u b l e c o v e rs . T h e i n n e r c o v e r w i l l b e a d d r e s s e d t o t h e officer c o n c e r n e d b y n a m e , will b e m a r k e d “ C o n f i d e n t i a l , ’* a n d wil l b e s e a le d . T h e o u t e r c o v e r w i l l b e a d d r e s s e d in t h e m a n n e r p r e s c r i b e d in p a r a g r a p h 5 3 1 ; i t w i l l n o t b e m a r k e d con f id e n t ia l a n d need n o t b e sea led , b u t i t will b e reg is te red i f t h e l e t t e r s o r p a p e r s a r e o f i m p o r t a n c e a n d a r e s e n t b y p o s t . C a r e w i l l b e t a k e n t o see t h a t the i n n e r c o v e r d o e s n o t fit so c lose ly w i th in t h e o u i e r t h a t t h e f o r m e r will b e l ik e ly t o be t o r n w h e n t h e l a t t e r is o p e n e d . W h e n c o n f id e n t i a l le t te rs a r e i n t e n d e d f o r loca l off icials , they will b e s e n t in rr s in g le s e a le d c o v e r t h r o ­u g h the L o c a l D e s p a t c h Reg is te r .

533. AH p a r c c l s ( n o t le t te rs ) w h ic h c o n t a i n c o n f id ­e n t i a l p a p e r s a n d w h ic h a r e s e n t by p o s t , wil l be a d d ­re s sed t o t h e officer c o n c e r n e d b y n a m e . T h e o u t e r c o v e r a s w e l l a s t h e in n e r c o v e r will b e so a d d r e s s e d .

S h C T l O N I X . — D r S P A T C H O F T E L E G R A M S .

534. T e l e g r a m s will a lw a y s b e n u m b e r e d in a se p a ­r a t e series, T h e n u m b e r will a lw a y s c o m m e n c e the te le ­g r a m . w i t h o u t the w o r d ‘' n u m b e r ” b e in g pref ixed. N o r e g i s te r o f te leg ra m s will b e k e p t . T h e d r a f t o f the t e l e g r a m will be w r i t te n o n a s e p a r a t e sh ee t o f p a p e r , a n d p lac ed in the file to w h ic h it r e la te s . I t wil l n o t be w r i t t e n o n the c o u n te r f o i l o f the t e l e g ra p h f o r m , on w h i c h , h o w e v e r , m s well :is *on t h e d r a f t , t h e n u m b e r

1 will he no led.

535. Whenever a telegram is despatched f rom a place w here there is a telegraph office, the da te and p lace of despatch , are shown by the te legraph office i n the copy o f the te legram delivered to th e addressee, a n d need not be m entioned in th e body o f the form.

536. Whenever a te legram is despatched f rom a place where there is no te legraph office, the date an d placs o f despa tch will b e s ta ted ic th e bo d y o f the telegram. T h u s a telegram sen t f rom C hcduba o n the 1st F e b ru ­a ry will begin as follows:—

" ( H e r e en te r the number) C heduba , 1st F eb ru a ry .”

537. When a te legram is repeated the date and place o f despatch will be given, i f i t is necessary o r advisable t h a t th e addressee should know when, and f rom what p lace, the repeated telegram was originally despatched. T h u s , in repeating a telegram from th e Township Officer, Saiin . despatched o n th e 1st February , t h i officer who repea ts the telegram will telegraph as follows:—

“ (Here en te r the num ber) Township Officer, Salin.te legraphs : Salin 1st February* Begins.......................................... ends.”

538. Unless there a re special instruct ions to the co n t ra ry in the telegram, the telegraphic reply, i f apy, will be sent to the original place o f despatch and will q u o te the num ber o f the te legram replied to.

539. If the sender o f a telegram desires th e te legr­ap h ic reply to be sent to some s la ' io n o the r than the s ta t ion o f despatch , h e will add a t the end o f th e m e ­ssage th e w ord ‘•Reply,” and the n am e o f the s ta t ion t o which the reply is to be sent.

540. Telegrams relating to leave, a r rangem ents for jo u rn ey s when travelling allowance is d raw n, o r ocher pr ivate business, a re p r i v a t e and will n o t be sent on th e p u b l ic s e rv ic e .a n d i f a te lepraphic reply is wanted it will h e prepaid .

541.U nder the orders o f the G overnm en t “ S ta te” te legrams may be tendered for despatch a t any Railway Telegraph officc. p r o v id e d ' th e te leg ram sare paid fo r in service stamp*.

542. Telegrams will be classcd either as “ Express’1 o r “ O rd inary .” As a general rule. S ta te telegrams will be sen t i n . th e ^ O rd in a ry ” class, and messages will be classed as " E x p re s s” only—

(a) in cases o f g rea t emergency, a n d(b) in cases where ih e despatching officer knows

th a t the line is b locked, and considers his message suff ciently im p o r ta n t to take prece­dence o f o rd inary traffic.

543. Police te legrams despatched in connect ion with th e detect ion o f c r im e will take precedence over Fore ign P r iva te and Express Inland te legrams. Such te legrams will be classed a f te r "F o re ig n S ta te ' ’ te legrams. T h e concession is restr ic ted t o te legrams despatched by P o ­lice Officials, and , to enable th e telegraph au thori t ies to dist inguish the messages and deal with them properly , all such telegrams will be m arked ‘'Special Police. 'T h e y m a y be tendered fo r despatch a t any G overnm ent o r R a i lw ay Telegraph Office.

(i) Police S ta t ion Officers. Circle Inspectors , a n d Officers senior to them, a re au tho r ized to despatch Special Police telegrams.

(ii) I t is im por tan t t h a t th is concession be res t r i ­c ted to the purposes for which it is g ran ted . A ny ten ­dency o n th e p a r t o f subord inates to abuse the privilege will be p rom ptly checked.

(iii) Special Police te legrams a re charged for* a t d o u b le Express rates.

Ow ing to th e cost, i.e., four limes the o rd inary ra te , o f Special Police telegrams, their use will be r e ­s tr ic ted to emergencies, and . in less u rgen t cases. O r d ­inary o r Express telegrams will suffice.

544. Telegrams will, exccpt when extreme precision is im por tan t , be expressed in as few words as possible; an d mere auxil iary o r connective words, which can obviously be filled in by the receiver, will be om it ted ,

545. i n the case o f m ul t ip le te legram s,i t is not as a rule nccessary to include in the tex t o f the telegrams the designations o f all the officials to w hom the telcg-

r a m has been repea ted . This will be do n e only in ex­cep t iona l circumstances and for special reasons. In th e g rea t m a jo r i ty o f cases when a te legram is addressed to several officers, the case is governed e i ther by specific o rd e r s o r by a well u n d e rs to o d practice, a n d the officer receiving the telegram will assum e th a t th e officer d e ­spa tch ing it has obeyed the orders o r followed the u sua l practice.

Post copies o f telegrams will invariably b e d esp a ­tched ihe same day.

54*. Telegrams will n o t be sent in cases where a le t te r w ou ld serve th e pu rpose equally well; as fo r ex ­am ple , in com m unicating in form ation o f a routine characte r , a n d a n the ease o f periodical re turns which a r e n o t urgent, a n d th e despatch o f which by telegrams i s n o t specifically ordered.

547. The three dangers therefore to be specially g u a rd e d against a re—

(1) the sending o f “ Special Police” o r “ E xpress” telegrams in cases n o t o f great urgency;

(2) u n d u e pro lix i ty in messages ;(3) the sending o f a te legram when a letter would

serve the sam e purpose.548. Service s tam ps only will be used in paym ent

o f State telegrams. In affixing s tam ps to telegrams care will be taken to use the smallest n u m b er possible, an d s tam ps o f the higher values will be p rocured to such extent as may be necessary-

549. Recoveries m ade by the H ead o f an Office a i the instance o f the Telegraph Check Office on account o f service s tam ps used irregularly on pr ivate te legrams, will b e remitied to the local t reasury an d not to the C heck Office. The treasury receipt, however, will be sent to th e Check Office, who will see therefrom th a t the a m o m ts due for recovery, have *been credited to G o ­vernment.

550. N o cash en t ry will be m ade by the Telegraph Officc in the receipt for any te legram paid fo r in service s tam ps . If any officer is compelled to send a telegram a t a time when he is lemporari lv without service s tamps.

h e will pay fo r it in cash, an d the receipt g ran ted lo h im will then s ta te ihe value* o f the telegram, b u i will n o t bea r on it th e w ord " S t a t e . T h e value o f the tele­g ram may subsequently be recovered from G overnm ent . T h e officcr concerned submitt ing as his voucher the r e ­ce ipt f o r the telegram, together with a certificate signed by him. lhai the telegram was sent o n S tate service an dth a t cash payment was unavoidable.

S e c t i o n X . — P t i u o D i C A i . R e p o r t s . R e t u r n s , a n d I n d e n t s .

551. Periodical Reports and Returns d o n o t as a rule require any forw ard ing letter o r m em orandum , i t is sufficient if they a rc headed**Annual, o r quar ter ly , (as th e ease may be ) rep o r t , return, o r s ta tem ent (as the casem ay be) o f . ........................" a n d the following endorsementwri t ten a t the foot

" F o rw a r d e d to th e ........................................................ ”C are will be taken to see t h a t all the co lumns o f re tu rns a re filled in as fa r as is possible and tha t reasons are given fo r any unavoidable omissions.

552. When periodica) returns a re b lank, a separate m e m o ra n d u m for each b lank re tu rn in F o rm Misc. Gen. 25 will be sent.

553. A ca lendar o f periodical repor ts and re tu rns d u e in, and f rom, the office will be prepared fo r each d ep a r tm en t in F o rm Land Revenue I I I —Miscellaneous 22 a n d 23. a n d kept in the d e p a r tm en t fo r reference.

554. The list o f al l such re turns is contained in Appendices A -X X IV and A-XXV o f this M anua l , and n o fresh periodical re tu rn will be called fo r f ro m any Police Office o r Station, w ithou t the express o rders o f the In sp ec to r -G en e ra l o f Police.

555. D is tr ic t annua l reports will be wri tten in ha lf m arg in an d on one side o f ihe page only, an d each new' section will com mence on a fresh sheet. I f remarks o n the repor t are wri t ten in the m argin , ca re will be taken tha t such rem arks do not fall within the inne r q u a r te r margin, which will invariably be left blank for filing.

556. Office copies o f periodical reports and re turns w ilLbe filed in correspondence files which will be en ­tered under the appropr ia te head in the Register o f

Correspondence files (see Appendix A-XX1,seria l No.33). Alt correspondence in connection with them will issue f r 0 m, o r be placed in, the files in which the office copies o f the reports o r re turns arc kept.

S e c t i o n X I — D i s p o s a l o f P e r i o d i c a l R c t u r n s .

557 The office copies o f all periodical returns m ay be classed a s “ C " papers an d destroyed a t tlie beginning o f the th i rd yea r following the year to waich the figures re la te . Extracts f rom an y periodical rep o r t which are o r pe rm anen t in te res t will be kept a t the discretion o f t h e D is tr ic t Super in tendent o f Police in a perm anent fite Office copies o f periodical reports and re turns will n ev e r b e sent to the Record Room.

S e c t i o n X I I . — C o r r e s p h v ^ f m c b .

558 The heads under which all c o r r e s p o n d e n t will be classified, an d the symbol by which each head will be referred to, are given in A ppendix A -X V iU . The tiles opened u n d e r each head will be distinguished by the ad d i t io n o f an Arabic numeral 1,2,3, e t c . , a f te r the fi.e sym bol ' : thus , file 1 .0-5 means File N o . 5 uncer Hea'il.O-Officers.

559. A separate file will b e opened for each dist inct sub jec t o f correspondence. But great care will be taxen th a t files are n o t unduly mult iplied by opening more than o n e file for topics which natura l ly fall within the same su b je c t . A separate file m ust n o t be opened for any c i rcu lar o r notif ication unless it fo rm s the s ta r t ing poin t o f correspondence. W hen correspondence o n a par t icu ­l a r subjec t cont inues a f te r th e close o f the year du r ing w hich i t commenced a new file will ^e opened a t the com m encem en t o f th e next year.

Correspondence in connection with par t icu lar crimes will b e filed in the case file.

560, C orrespondence files (o ther than confidential files) will be cased in covers in F o rm Misc. G en . I. F i les will be paged, each sheet o f paper being coun ted as one page and not as two. N o le tter will be tiled unti l som e action, such as the issue o f a reply o r o f o rders ca l l ing fo r a repor t f rom some subo rd ina te officer n o t a t headquar te rs , has been taken on it , o r a definite o rd e r to file has been passed- T h e d ra f t o f every reply

r

o r letter issued will b e filed immedia te ly a f te r the O rder Sheet on which the o rde r to issue is passed. The papers in a file will be fastened toge ther by a cord, lace o r na r row tape passed through two holes six inches a p a r t o n the left-hand m argin , equ id is tan t f rom the centre an d tied in a bow. so as readily to ad m it o f the insert ion o f fresh papers,

561. A Register o f Correspondence Files (Office Register No. 33} in Form A d . 32 o r Misc. G en . 9 will b e kept up in sections, one o r m o re pages being al lotted to each o f the heads m en t ioned in A ppendix A -X V IIJ W hen i t is obvious from the local circumstances o f th e dis t r ic t tha t any head is likely to be blank {e.g.Marine in Meiktila) tha t head will be om it ted al together. A ny correspondence falling under a head so omitted which does chance to be received can b e /e n te re d in a fiie u n d e r the head “ M iscel laneous.” A fresh volume will b e opened on the 1st Jan u ary in each year.

562. A list o f confidential files (except the Confi­dent ia l files o f officers) will be entered in an Index Register all in one series and n o t by heads.

Both the files and the register will be kept in a confidential a lm irah , Confidential F iles will be cased in p in k covers (Form Misc. G en . 2),

563. x x * ✓ * * < x

S e c t i o n X II I .— D r a f t i n g .

5*4. T h e Distr ict Superin tendent o f Police will e i ther d ra f t replies to letters himself , o r pass o rders indicating th e na tu re o f th e reply to be sent. In the la t te r case t h e le t ter will be draf ted by the officer in charge o f the depar tm en t , and the d ra f t wri t ten in h a l f m arg in will be put up fo r the Distr ict Super in tenden t’ s approva l befo re it is copied, unless it is o f a rou t ine and tr ivial na ture . In m any cases n o d ra f t o r office copy o f a letter is necessary (see p a rag raph 523).

565. English terms in official correspondence will be avoided as fa r as possible. I t is sometimes necessary to employ English w ords fo r which there exists n o Burmese equivalent, and th e precise m eaning o f which can be conveyed in Burmese i f a t all , on ly by a long

periphrasis . But wherever i t is possible to use a Burmese w ord which expresses with sufficient accuracy for the im m ed ia te purpose the m eaning to be conveyed, this will b e done. W henever it is necessary to use an English te rm , an explanation o f th e m eaning o r Burmese equ i­valent will be given.

566. All com m unica t ions from Police Officers in Burm a to Police Officers in a different Province will be wri t ten in English when not wri tten in th e language o f the district to which they a re sent.

567. The sub jec t m a t te r as well a s the depa r tm en t ( ifany), the n u m b er and da te o f all letters and o th e r com m uca t ions (except reminders) replied to o r referred t o will be quoted in the reply a t sufficient length to render i t clear.

568. Demi-official letters will not be cited in official correspondence.

569. Only one subject will be dealt with in a n y o n e le tter . Paragraphs will be num bered .

570. Every question put, o r p o in t dealt with, will b e answered o r dealt with in the reply. I f any question c a n n o t be fully answered the reply will s ta te the cause o f delay and Ihe p robab le da te on which the omission will be m ade g o o d . I f this is n o t do n e there is no th ing t o show tha t the par t icu la r ques t ion o r poin t lias n o t been overlooked.

571. Recom m endat ions will n o t b e m ade without sufficient reasons being given. The au thori ty which ha> to decide w hether the recom m endation shall, o r shall no t , be adop ted with, o r w ithout , modif ications will no\ b e asked to exercise its pow er o n the m ere reques t o f a n officer, b u t will be given m eans o f forming a judgem ent o n the recom m enda t ion and o n all the facts and su r ­round ing circumstances which have induced the officer to m ake it.

572. Suggestions, reports, letters, and explanations, f ro m subord inates will not be forwarded with a m ere endorsem en t , b u t the m a tte r will be submitted in a complete a n d com pact form so tha t o rders can a t once be passed instead o f the com m unica t ion forming merely

th e commencement ofcorrespondence . S hou ld an y English d ocum ents accom pany the papers forwarded, a Burmese t rans la t ion o f these will also be forwarded. T he subjec t will be divested o f unnecessary m atte r , an d the case a d d the issues fo r decision will be clearly put. Letter* will be com plete in themselves, the facts in so fa r as they are necessary, the poin t f o r decision, an d the dist inct recom m enda t ion being clearly s tated. N e i the r the or ig ina l docum ents n o r a copy th e re o f will ordinarily be sent, unless they a re necessary for the elucidation o f t h e subject, 6 t affect, the personal s ta tus o f an officer in G o v e rn m en t o r public employ, o r unless they th em ­selves, and not the matter contained in them, a re the sub jec ts o f com m ent , o r unless they form por t ions o f a re c o rd submitted.

573. W henever a m a t te r is submitted affecting the persona l s ta tus o f an officer fo r w h o m a service book o r cha rc te r roll, and confidential file a re kept, these docum ents will be fo rw arded as well as al l papers connected with, o r bearing on , the case.

574. W hen an y p ro p o sa l o r r ep o r t requires to be i l lustrated by a m ap o r p lan , every such m a p o r plan (o ther than plans appended to estimates fo r Public Works) will, in the absence o f specific orders to the con tra ry , be submitted in duplica te i f the o rde r o f any any au thor i ty snperior to the Com m iss ioner is likely to be requ ired , a n d in tr iplicate if the proppsal has t o be subm it ted to G overnm en t th rough the H ead o f the D ep a r tm en t . A correct office copy o f th e plan will aslo be kep t as the copies subm it ted will o rd inar i lv not be re tu rned .

575. Every such m ap o r plan will be, i f possible, not larger than a hal f sheet o f foolscap ( I 3 i inches by 8 i inches) and will have a c lear m arg in n o t less than one inch wide on the left side fo r filing. W hen larger maps a re necessary they w il l be folded concer t ina fashion. If they a re very large it will generally be convenient to subm it with them a small scale index m ap h a l f fool­scap size.

576. Every such m ap o r p lan will show a n o r th poin t and a scale, and will be signed an d dated, and

m ark ed “ Enclosure t o le t ter N o .................................. o a tea..................... f ro m th e ..................... to ihe..............................

577. W hen any m a p is subm it ted to i l lustra te a p ro p o sa l for a l tera t ion o f boundar ie s the existing an d p roposed boundar ies will be d e a r l y m arked with paints o f different co lo u rs . E v e ry o b j ec t n a me d i n th e d e n n iu o n o f boundar ies will be n am ed o n the m ap also.

S e c i t i o n X I V . — C o p y i n g .

578. A n inne r quar te r m argin , a n d a space o f an inch a t the to p and b o t to m o f each page, will be left b lank .

579. In every case in which there a re enclosures t o a l e t te r o r endorsem en t , a detailed list o f th em will be ^iven a t the foot o f such letter o r endorsem ent , and a line will be d raw n in the m arg in as shown opposi te to this section,

as a rem inder to thcd esp a tch e r to see th a t the enc lo­sures are duly a t tached .

580. W h e n the copy is com pleted the copyist will w r i te a t t h e foo t o f the draf t ‘'C op ied by5' a n d add his in it ia ls and the date.

S e c t i o n X V . — C o m p a r i n g , S i g n i n g , a n d D e s p a t c h i n g .

581. All fa ir copies will, o n com plet ion, b e com pared with th e draf t and initialled a t the foo t by the com parer , who will then send them with the d ra f t and connected files to the clerk o f the depar tm en t . T h e la t ter is resp- onsible th a t al l copied enclosures are correct an d wiU m ark them “ T rue C o p y ” over his signature a t th e foot. A t 4 p m o r such o lhc r h o u r as may be fixed, he will submit th e fa ir cooies fo r signature to th e Distr ic t Super in tendent o f Police, o r H eadquar te rs A ssis tan t ( i f a n y ) ,o r o the r officer to whom the D is tr ic t Super in ­tendent o f Police has by w ri t ten o rde r in the o rde r book delegated the du ty o f approving drafts and signing fair copies. I t is incumbent o n th e officer w ho signs a letter to read it and to see th a t it is correct before he signs it.

582. On re tu rn o f the fair copies signed, the clerk o f the depa r tm en t will cause them to be p laced with their connected files, an d will then send them to the despatching clcrk, who will register, (if necessary), and despatch , them (see p a rag raph 521).

583. T h e use o f s tam ps fo r affixing* signatures is fo rb idden except in th e case o f formal pr in ted orders , o r notices an d when allowed by the P o s t Office Rules.

584. l a al l le t ters addressed to a Police o r Civil official, a n d in all copies o f correspondence fo rw arded to these officers, th e nam e as well as the official desig­n a t io n o f the wri te r will b e set o u l a t the head o f each le t te r o r endorsement. In the case o f demi-official le tter signed by the H ea d C lerk o f an office, o r b y a subord ina te Police Officer o f non-gazetted rank , such le tters will be signed as fo l lo w s :^

H. A . WiLLfa m s , Inspector, o r

M a u n g B a T h a n , H e a d C l e r k ,

.............................................................................................

District Superintendent o f P o lice .

S e c t i o n X V I.— C o r r e s p o n d e n c e F i l e s .

585. Correspondence files conta in ig letters to which replies a re due will be kep t a p a r t f rom o the r files i n a “ Pending papers a lm irah .” Seven com par tm en ts in this al ini r ah will be al lotted to correspondence ; six o f them will be labelled wirh the names o f the days o f the week M o n d a y to Saturday, an d the seventh, which will b e o f d o u b le size, will be labelled “ O th e r pending co r respond­ence files.” A t the b o t to m o f the file cover o f each co rrespondence file in which there is pend ing co r respond­ence, a slip o f p ap e r bearing the words “ (num ber a n d d a re o f letter) Remind on (date) ” o r “ P u t up (num ber a n d da te o f letter) on (date)9’ will b e p inned w hen thf; d ra f t o f the le t ter is placed in the file, o r the o rde r to p u t u p is passed. T h e slip will be doubled so th a t ha ’f ° l lcu aPPeafS on. the f ron t o f the file cover, a n d h a l f a t th e back, and will be secured in its place by a p in passed th rough bo th ends o f the slip an d the file cover, between them . I f the d a te fixed for the issue o f a reminder, o r fo r submission o f the papers , is a day o f the cu r ren t week, the file will be placed a t once in the co m p ar tm en t bearing the nam e o f tha t day.

I f th e d a te fixed falls in th e nex t , o r some succeeding week, the file will be placcd in the c o m p ar tm en t labelled “ O th e r pending correspondence files.'* On th e a f te rnoon o f th e las t working day in each week, th e files in this c o m p a r tm e n t will be examined, and o f th em as a re m arked for submission o r o the r action o n som e day o f th e next week, will be d is t r ibu ted a m ong the six c o m ­p a r tm e n ts bearing th e nam es o f th e days o f th e week.

586. All correspondence will be kept by th e ca lendar year .

587. C orrespondence files o f the cu r ren t year, and o f th e last two years, will be kep t toge ther in th e office d iv ided by heads and n o t by years, e.g. the three bundles o f files under Adminis tra t ive Head 1A will be k e p t in the sam e com par tm en t o r in ad jo in ing c o m p a r t ­m e n t s ; if in th e sam e co m p ar tm en t the files for each y e a r will b e tied u p toge ther in o n e bundle. A t the beg inn ing o f each ca lendar yea r the files fo r the th i rd preceding yea r will be sent to the Record R oom with th e connected Register o f C orrespondence Files (Register N o . 33, A pp en d ix A -X X l) af te? the papers m a rk e d C u n d e r th e next section have been seen, removed and destroyed.

5B8* T he class le tter A . o r B, in th e last co lum n o f A ppend ix A-XVIII roughly indicates th a t the m ajo r i ty o f the files in th a t head o f correspondence aga inst which it is placed will (A) require to be kept permanently o r (B) m ay be des troyed after six complete years. Bu i the re will be exceptions in bo th directions. F o r example, som e files ab o u t A rm s and Explosives o u g h t tc b e kept permanently , while there may b e u n im por tan t files in connect ion with officers. Each file has to be m a rk ed A , B, o r C according t o its own value. A ppendix A -X IX a n d the following sentence give further guidance on this point . T hough a file may be classed A or B as a whole it m ay con ta in papers which should be classed C . A p p e n ­d ix A .-X IX enum era tes a n u m b er o f classes o f such ephemeral papers . A whole file may be m arked C if all the papers in it are o f the C class. Files an d papers will be classified by the D is t r ic t Superin tenden t o f Police o r , sub jec t to his contro l , by on officer o r c lerk appo in ted

by him* Classification wiTKbe effected as opportunity offers, bu t , in any ease, b e fo n M h c files arc sent to the reco rd room.

589. I f a whole file is classified as C a n d is destroyed, the Distr ic t Superintendent o f Police o r such officer as he m ay appo in t (no t below the rank o f an officer acting in the pos i t ion o f H eadquar te rs Assistant) , will d r a w a red line th rough the en t ry in the Register o f Correspondence Files a n d will da te and initial i t. Case files in the District Super in tenden t’s Office will be kep t for th e purposes in A p p e n d ix A .-XX and then destroyed.

590. A press n r rack is provided, divided in to as m a n y com par tm ents as there are Police S tations in the D is tr ic t . Every First In formation R epor t w i th the subsequent case diaries, etc. relating to it , af ter being entered in the Register o f Police Cases, will b e deposited in th e com par tm en t belonging to the s ta t ion whence it was received.

591. A similar press Is provided for the copies o f S ta t ion General Diaries received in office.

S e c t i o n X V I I . — M a i n F il e s .

592. M ain Files will con ta in only documents required for p e rm an en t reference, such as Circulars , M em oranda Rules, Regulations, Notifications, etc., which contain S tand ing Orders issued by Government , o r by the In spec to r -G ene ra l o f Police, o r a n y o the r superior au thor i ty , o r by the D is tr ic t Superintendent o f Police himself , and which must be follwed until cancelled o r am ended . They have the sam e force as o rders contained in t h e M anua ls and Codes.

593. As the chief object o f Main Files is to be a guide to correc t p rocedure it is o f p r im ary importance thai they shtfuld be proper ly maintained.

594. A list o f Main Files which will be maintained ? Dislr icl Pol 'ce O ^ e >s given in Appendix A .-X V II l . This list is d raw n up according to the Heads aod S u b jec ts o f Correspondence. Files which are not

-applicable to a district may remain b lank, but the remaining M ain Files will be numbered in accordance

w ith Ihis list. A sim ilar list o f Main Files will be mainta ined in each Range Office.

595. The Head C lerk will be held responsible fo r the p ro p e r upkeep o f the M ain Files o f the Adm inis tra t ive D ep a r tm en t , and the C r im e Clerk, u n d e r the supervis ion o f the H ead Clerk, f o r those o f tnc C r im e D ep a r tm en t .

596. G overnm en t 's Notifications an d Circulars a r e pub l ished in Par t I of, and in the Supplement to , the B u r m a G a z e t t e , a n d all those which concern (he Police D epa r tm en t a re reproduced in P a r t I o f the P o l ice G a z e t t e . T h e C ircu lars a n d M em o ran d a o f the Inspec tor-Genera l o f Police a re published in P a r t II o f th e P o l ice G a z e t t e .

597. G overnm en t’s Circulars and Notifications which concern the Police D epa r tm en t are a lso issued to ai l D is tr ic t Superintendents o f Police on loose sheets, an d loose copies o f all the Circulars and M em oranda o f th e Inspec tor-Genera l o f Police a re issued to al l D is tr ic t Super in tenden ts o f PoKcg-a l o u g -wich the P o l ice G a z e t t e itself,

589. Advance copies o f Circulars and M em o ra n d a m cyclostyle form are issued only when the sub jec t m a t te r is o f an urgent nature.

599. These M ain Files a re perm anen t files fo r reference, and d o n o t belong to any one year. A ll p ap e rs will be filed in chronological order .

600. The H ead Clerk will m a rk “ M .F .” o n all pape rs t h a t contain perm anen t orders , and he will be held responsible fo r the p ro p e r filing o f these papers th e issue o f necessary orders , and the complet ion o f the action taken thereon.

601. P apers are often received, such as letters notes , etc., the whole o r p a r t o f which contain o rders

such a na tu re as to require perm anen t reference. Copies such letters, etc., in whole o r p a r t , will be placed in main Files. Accordingly, the Distr ict Super in ­tendent o f Police, when passing o rders o n letters, etc., will, where necessary, o rde r th a t any p a r t o r th e whole o f the le t ter be placed in the M ain File concerned. Such copies will invariably be m ade o n th e typewriter.

602. W hen a Circular o r Notification, o r any other S tand ing O rder , needs a reply, o r asks a report , o r con ta ins any m a t te r in connection with a previous reference, a copy o f it will be filed in the Correspondence File concerned.

603. M a in F iles p roper will be k e p t up to da te by m arg ina l references t o am end ing orders , (if th e am end­m en t is sho r t i t will b e copied in full), and by removing f ro m the file any order th a t is entire ly cancelled and inopera t ive . A set o f rules o rders which is entirely superseded will invariably be marked to th a t effect, but will n o t be removed f ro m the m a in FHe p ro p e r i f acts d o n e u n d e r it are stiU outstanding.

604. Unless a c ircular o r notif ication o r o the r s ta n d in g o rde r is received u n d e r c o v e r o f a letter o r endorsem ent conveying d en m te instruct ions o r asking fo r a report, o r in connection with previous corres­p o n dence on th e subject , no copy o f it will be placed in a correspondence file.

605. Copies o f circulars, notifications, an d other s tan d in g o rders which are fo rw arded to subord ina te officers merely for inform ation and guidance will be sent w i th o u t any forw ard ing endorsem en t . T h e i r despatch will, however, b e n o ted o n the copy in t h e . M a i n File an d in Lhe Loca l o r Postal Despa tch Regis ter ( see- p a ra g ra p h 526).

C H A P T E R XXXV.

M is c e l lan e o u s I n s t r u c t io n s on O ff ice W o r k .

S e c t i o n I . — T h e O f f i c e o f t h e D e p u t y I n s p e c t o r -

G e n e r a l o f P o l i c e o p a R a n g e .

606. T h e duties to be under taken by the Deputy Inspector-Genera l o f a R ange in his office wilt be as u n d e r :—

G e n e r a l D e p a r t m e n t .

(1) to sum it to the Inspcctor-Genera l o f Policc the A n n u a l Reporls o f each district with a comprehensive

review o f the Police W o rk and adm in is t ra t ion o f the yea r on a divis ional and n o t on a range basis;

(2) to deal with all appeals against punishm ent as la id dow n in Schedule to A ppend ix A-VI;

(3) to take o n revision procedings o f departmenta l enquir ies in th e case o f Sub-Inspectors , S ta t ion W rite rs , H e a d Constables, Constables , Clerks an d Menials ;

(4) to sanction all t ransfers o f Police Officers or, and below, the r a n k o f Inspector f rom one dis t r ic t to an o th e r w ithin his Range. In th e case o f Inspectors all t ransfers will b e repor ted to the Assistant Inspector- G en e ra l o f Police for publ ica t ion in the P o l ice G a z e t t e ;

(5) to grant casual leave to Gazet ted Officers p ro ­vided D ep u ty Com missioners and Com m issioners have n o objection;

(6) to fo rw ard to the A ssis tan t Inspec tor-Genera l o f Police with his recom mendations, applications fo r leave except casua l leave from Inpectors;

(7) to repor t to the Inspetor-General o* Police cases o f to r tu re , il l-treatment, or very serious misconduct tow ards the public an d th e ac t ion taken;

(8) to repor t to th e Inspec tor-Genera l o f Police escapes f rom Police custody ;

(9) to check and record the quarterly report o f inspections ;

(10) to submit his personal nom inations ( i f any) fo r admission to Mil i ta ry Colleges ;

(11) to receive and, a f te r sending them to the Inspector-General o f Police for perusal and return, to record handing over notes o f Distr ict Officers. ;

(12) to repor t cases o f m isconduct on the p a r t o f G aze t ted officers, and Inspectors to the Inspector- Genera l o f Police :

(13) to award punishments to officers an d men as laid dow n in paragraph 163 which details special powers to Deputy Inspcctors-General :

(14) to recommend the confirmation o f ProbationaryK L hT ' T " ? 6" * ’ and ^ s p e c t o n , when reports are called for by Inspector-Genera l o f Police ;

P o l i c e ^ t0 COnfirm F r a c t i o n a r y Sub-Inspectors o f

(16) to confirm officiating Sub-Inspectors o f Police Police ? um au th o r ized by th e Inspector-Genera l o f

(17) to subm it a r ep o r t to th e A ssis tan t Jnspector- C en cra l o f Policc i f any officiating Inspector o f Police is considered unfit fo r re tention in his ap p o in tm e n t :

(18) to keep u p the seniori ty list o f pe rm anen t Sub- Inspectors o f Policc ;

(19) to select the nam es o f Sub-Inspectors o f Police for p ro m o t io n to the r a n k o f Inspec to r , an d subm it th em to the A ssis tan t Inspec to r-G enera l o f Police as laid d o w n in p a rag raph 54 ;

(20) to subm it recom m endat ions fo r th e p ro m o t io no f Inspectors to the rank o f D eputy Super in tenden t on D ecem ber 1st o f each, yea r ;

. (21) to transfer c lerks in Police Offices o f Distr icts jn his R ange in cases o f special necessity ;

(22) to check and subm it to th e Assis tant Inspector- G enera l o f Police m o n th ly R e tu rn s o f Force .

(23) to t ran sm it memorials addressed to Governm ent o r to the President o f the U n io n o f B urm a , with con­nected papers a n d recom m enda t ions thereon unless t ) e y shou ld be withheld under the rules in Local G o v e rn m en t G e n e ra l D ep a r tm e n t Circular N o .47 dated the 22nd Ju ly 1909. ’

( i i ) to subm it to th e Inspec to r-G enera l o f Police any a p p a l s o r memorials appella te orders with co n ­nected papers a n d recom m enda t ions unless they should be withhe ld u n d e r the re levant ru les o f Local G overnm en t Genera l D epa r tm en t C ircu lar N o . 47, da ted the 22nd July 1909

F i n a n c i a l D e p a r t m e n t .

(1) t o sanction the g ran t o f tem pora ry advances f ro m the Genera l P rov iden t F u n d to N on-G azet ted Officers who a re in receipt o f Ks. 150 per mensem o r o ver ;

(2) lo sanction depar tm enta l rewards t o Police Officers and men up to Ks. 200 ;

(3) to sanction the g ran t o f rewards offered by p r ivate persons o r bodies t o N on-gaze t ted Police Officers and m en u p to K s . 500 ;

(4) to sanction the paym ent o f rewards not exceed­ing Ks, 1,000 fo r th e a rres t o f offenders ;

(5) to acco rd approval o f Com m ittee Proceedings an d Survey R ep o r ts o n unserviceable Police boats a t a cos t n o t exceeding Ks. 250 in each case ;

(6) to repor t defalcat ions an d losses o f public money on the p a r t o f Officers an d Clerks in his R ange ;

(7) t o fo rw ard the Annual Budget Estimates for his o w n Office Establishment

. (8) to sanction the paym en t o f rewards n o t exceeding K s .2 5 0 for in fo rm ation which leads to th e discovery o f firearms and am m unit ion ;

(9) to receive and forward ro th e Inspector-Genera l o f Police w i th his recommendations, applications fo r H o u se Building Advances, and House Purchasing A d v a n ­ces an d Repairs , from Officers and Clerks m his Range;

(10) to forward appl ica t ions f rom officers for M o to r C a r , M o to r B oa t and M o to r Cycle Advances, and for a-dvances fo r purchase o f typewriters with his r eco m m en ­da t ions in each case ;

(11) to receive f ro m the A ssis taa t Fnspector-Geoeral o f Police the Inspection N otes o f the A u d i t D epa r tm en t on D is tr ic t Superin tendents’ Offices, and to check a r d rectify al l m a t te rs b rough t to notice in them a t his Inspections o f o r visits to , the Distr ict S uper in tenden t ’s Office.

S ta t i s t i c a l D e p a r t m e n t .

( I ) to receive and forward to th e A ssis tan t Inspector- Genera l o f Police consolidated and se lf-conta ined proposa ls on subjects connecied with the—

(a) Re-organization o f the Force ;(b) Rc-dis tr ibution o f the Forcc ;(c) A rm am en t o r d is -a rm atnen t o f P o l ice -S ta t io n s ;(d) Changes in Police Circles o r I n f e r i o r o r Superior

Gazetted Charges;(e) Changes in jur isd ic t ions o f Police-S ta t ions and

Outposts ;in the Distr icts o f his Range.

Buildings D e p a r t m e n t .

(1) (a) to deal preliminarily with all correspondencefrom his D is tr ic t Superin tendents o f Police, relating to Public W o r k s D epa r tm en t Minor W orks ;

(b) to forward with his recom m endat ions to theAssis tant Inspector-General o f Police all proposals fo r M inor W orks, which should include the ap p ro x im a te cost o f each work, which a re either urgent, o r necessary, or bo th , fo r the purpose o f ob ta in ing an assurance o f funds ;

(c) to forward al l projects to th e Inspector-Generalo f Police for final sanc t ion a l lo tment o f funds a f te r complying with clause <b) ;

(2) (a) to deal preliminarily with al l correspondencerelating to Public W orks D epa r tm en t M ajo r W orks which a re referred to him by his D is tr ic t Superin tendents o f Police ;

(b) to submit to th e A ssis tan t Inspector-General o f Police proposa ls f o r M a jo r W orks with his recom m endat ions an d explanations as to the necessity and urgency o f the works;

(c) to ob ta in and fo rw ard to the Assis tant Inspector-Genera l o f Police Line P lans and P l in th Area estimates a f te r the provisions o f c lause (b) above have been compliedwith ;

(3) to examine , sign, an d fo rw ard to the Assis tant Inspector-Genera l o f Police all Line P lans an d Site Plans (Preliminary a n d detailed) o f pet ty C ons truc t ion andR e p a i r s a n d P u b l i c W o rk s D e p a r im e n t (M in o r a n d Ma.]or)pro jec ts ;

(4) t o sanction the sale o r d ism antlem ent of build ings not borne o n the books o f the Public Works D epa r tm en t in accordance with p a rag raph 927.

C onf iden t ia l D e p a r t m e n t .

(1) to forward to the Inspec to r-G enera l o f Police recom m endat ions foe ti tles an d rew ards to be given by G overnm en t , an d to prepare an d submit r=c°mmerH d a t ions h im self in the case o f officers o f his Flying Squads ;

(2^ to prepare a n n u a l confidential repor ts on all D is tr ic t Super in tenden ts o f Police, a n d D eputy Super in ­tendents o f Police in independent charge , and subm it them th rough the D ep u ty C om m iss ioners and C o m m is ­sioners t o the Inspec tor-Genera l o f Police ; to prepare the repor ts on Gazet ted Officers an d Inspectors o f F lv ine Squads , a n d subm it them d i rec t to Ihe Inspector Genera l o f Police ; to fo rw ard th e repor ts o f o the r Gazetted Officers an d Inspectors to th e Inspector-Generalo f Police ;

(3) t o forward annua l certificates o f the secret docum ents in his possession to the au th o r i ty concerned;

to receive an d fo rw ard th e a n n u a l recom m enda­t ions fo r PYIDAUNGSU ( U N I O N ) MEDALS : |T h e r e are two classes namely, G O L D a n d S IL V E R Medals. T h e P Y I D A U N G S U ( U N I O N ) G O L D M E D A L is aw arded for m er i to r ious service o r for gal lantry to m embers o f the recognized P O L I C E (including U N IO N

M IL IT A R Y P O L IC E ) and F IR E SER V IC ES, who tiave performed acts o f excep t ional courage o r"sk i l l o r exhibited conspicuous devot ion lo duty.

T H E P Y 1 D A U N C S U ( U N IO N ) S IL V E R M E D A L is similarly awarded to m em bers o f the recognized POLIC E (including U N IO N M IL IT A R Y ^POLICE) and F IR E SERVICES, who have p e r fo rm ed services o f conspicuous merrt . Recom m endat ions for bars to the M edals may he m ade for acts o f ga l lantry only. The M edal for ga l lan try and Bar ca rr ics certain m onetary allowances fo r Officers o f the rank o f Inspec tor and downwards.] :

(5} to receive a n d forward th e annua l recom m enda­tions for Y E A H M U D A N G A U N G TAZE1K.S ; (F irs t Class for gazetted officers and Second Class fo r con* gazetted and oil ier ranks . M em bers o f recognized P O L IC E (including U N IO N M IL IT A R Y POLICE) and F IR E SERV ICES a re eligible fo r th e aw ard o f these Medals , fo r long, faithful, a n d honourab le service.]

C r i m e D e p a r t m e n t . y

(1) to keep u p G a n g Files o f inter-district gangs in his R ange with in form ation ob ta ined by his Flying Squads ;

(2) t o forward to th e In spec tor-General o f Police and the D eputy Inspector-General o f Police for Railways a n d Crim inal Investigation, Burma, Weekly R epor ts o f th e action taken when h e assum es c o n t ro l o f the investi­ga t ion o f inter-district crime in d is t r ic ts s i tuated in his Range ;

(3) to submit on the 25th o f each m on th to the Inspector-General o f Police, M o n th ly R ep o r t s giving b r ie f reviews o f the sta te o f c r im e an d o th e r m atte rs o f Adminis tra t ive im por tance in the distric ts o f his Range. These reports will in due course be re tu rned adn recorded by the Deputy Inspector-Genera l o f Police a f te r h e has carried o u t any ins t ruc t ions conveyed to him ;

(4) t o fo rw ard to the Inspec tor-Genera l o f Police, M onth ly Reports o f Distr ict Super in tendents o f Police, if they conta in any m a t te rs o f special interest.

S e c t i o n m .— C o r r e s p o n d e n c e a t D i s t r i c t HEAD­QUARTERS.

607. Correspondence between the Distr ict Magistrate an d the D is tr ic t Super in tendent o f Police will generally be carried out by unofficial note . Official c o r r e sp o n d ­ence between -these officers is prohibited.

S e c t i o n I I I . — T h e P e r u s a l o f O f f i c e R e c o r d s .

608. A D is tr ic t Super in tenden t is kep t informed o f what is going on in his dis t r ic t by a careful examination o f the following records. A D is t r ic t Superintendent who wishes to keep a g rasp o f th e cr iminal w ork of his district will neglect none o f these m eans o f Infor­m a t ion and c o n t r o l :—

(i) The Firs t In fo rm at ion Reports.

(ii) The copies o f the Genera l Diaries which reach his office.

(iij) The copies o f the Case D iar ies submitted daily du r ing the investigation o f cases i f im p o r ta n t crime.

(iv) The For tn igh t ly R epo r t s a n d Diaries o f Subdivisional Police Office an d Circle Ihspectors o f Police.

(v) The F inal reports o f cases.

<vi) The Register o f Police cases.

609. Incases where no investigation has been u n d e r ­taken th e reasons given for n o t under tak ing it will be scrutinized, and they appear defective, the officer in charge o f the Police S ta t ion concerned will be addressd on the sub jec t through the Circle Inspector.

610. In the absence o f the D is t r ic t Superintendent, the H ea d u a r te r s A ssis tan t o r D ep u ty Super in tendent will pass o n all repor ts to the D is tr ic t Magistrate . D is tr ic t Superin tendents Will keep themselves informed o f the ac t ion taken by the H e a d q u a r te r s Assis tant o r D eputy Superin tenden t on all r ep o r t s received during the ir absence.

S e c t i o n I V . — T h e D t s r o s A L o f G e n e r a l D i a r i e s .

611. All General D iar ies received in the office o f the D is tr ic t Super in tendent will b e read b y a responsible clerk o r officer who will d r a w the a t ten t ion o f the D is tr ic t Superin tendent o f Police to any m atte rs o f interest. Any passage in the G enera l Diaries which contains m a tte r o f which the D is t r ic t M agis tra te should be informed, o r which calls for h is orders (e.g., prevalen­ce o f cattle disease, dam age d o n e by floods o r blight, insanitary condition o f villages, malpract icc o f su b o r ­dinate officers o f o the r depar tm ents , neglect o f duty by v i l l a s headmen o r village watchmen)will be marked by the Distr ict Superintendent, an d the Genera l Diaries, a s m arked , sent to the D is tr ic t M agis tra te for perusal!

612. W hen a Genera l Diary contains a report o f a serious fire, the Distr ict Super in tenden t will a t once com m unicate it to the Deputy Com m issioner . When 200 houses o r m ore have been destroyed in any one conflagra­tion, o r a large tract o f G o v ern m en t resrved forest has been burn t , a special repor t giving par t icu lars o f the o n g m and progress o f the fire? and Ihe am o u n t V assistance ( i f any) afforded by the Police in extinguishing it, will be sent direct to the Inspector-Genera l o f Police The latter will com m unicate th e in form ation to Government .

613. When a Genera] D iary con ta ins a repor t o f a fi rst case o f cholera o r o f small-pox in a village, a copy o f the entry will be sent to the D is tr ic t Magistrate , who will forward it to the Civil Surgeon . I f the dea th o f a civil pensioner is reported, a copy o f the entry will beM agfstra te l ° T re*sury Officer through the Distr ic t

S e c t i o n V .— T h e C o n t r o l o f I n v e s t i g a t i o n s i n

I m p o r t a n t C a s h s .

614. In all cases classed as “ im p o r ta n t c r im e" (paragraph 1754, Burm a Police M anua l , Volume II) a copy o f the entries m ade in his Case D iary by the Investigating Officer will be fo rw arded daily to the Distr ict Super in tendent while the investigation lasts. The

Distr ic t Superintendent is thus in a posit ion to control the investigation and to po in t o u t any irregularit ies o f procedure. T h e practice has o th e r advantages. I t is a security against w h a t is called the “ fudging” o f Case Diaries. D oub ts of ten arise as t o the genuineness o f cer ta in pieces o f evidence, and as to the t ime a t which certain in form ation was given. T h e honesty o f the Police is often unjustly suspected, a n d they are accused o f having compiled their Case Diaries, after the investi­gation was completed, instead o f wri t ing them up f rom d a y to day as the invesiigation proceeded. The copies filed an d kept ready fo r refercncc in the Distr ict Super in tendent’s office should serve to refute any such allegations and suspicions. D is tr ic t Superintendents will satisfy themselves by occasional com par ison that th e copies sent to them are true copies o f the actual entries in th e Case Diaries. They will a lso be careful t o note the dates o f receipt o n each copy o f the Case D iary as it comes to hand.

S e c t i o n V I . — 'T h e C o n t r o l o f P r o s e c u t i o n s .

615 I t is the duty o f C o u r t Prosecuting Officers %x headquar ters to br ing to the notice o f the District Superintendent o f Police or , in his absence, the Head- auar te rs Assis tant, any cases which have been faultily sent up, and to ask for o rders e i ther to ob ta in a further rem and, o r to consult the Public P rosecutor , o r to take such o the r steps as may be necessary to rectify the faults.

616. By section 344, Crim inal Procedure Code , a C o u r t may a d jo u rn a tr ial and rem a n d the accused if “ from any reasonable ca u se" it becomes “ necessary or advisable” to d o so . N ow in m o s t cases the existence o f a previous conviction which is relevant under section 75 o f th e Penal Code is a “ reasonable cau se” , for allowing t ime to adduce p ro o f o f it ( i f there is sufficient assurance th a t p ro o f will be for thcom ing within a definite period), as the penalty which the C o u r t may award is enhanced i f the conv ic t ion is established. The D is tr ic t M agis tra te will usually take care to see that Subord ina te C our ts allow the Policc fair play in this respect.

617, The District Superintendent o f Police will cull Tor the proceedings o f a p ropo r t ion o f cases which have failed in Court , and peruse them, so as to ascertain in what way. if any. the Policc are to blame. C o u r t P ro­secuting Officers will also rep o r t to the Distr ict Superintendent o f Police any features o f interest in the cases they prosecute.

F rom these two sources o f in fo rm at ion the District Super in tendent o f Police should be ab le to discover mistakes on the part o f his subord ina te officers. Any such mistakes will be brought to the notice o f the officer conccrncd cither verbally o r by letter.

S e c t i o n V II .— H a n d i n g - O v e r N o t e s .

618. A Distr ic t Super in tenden t o f Police, Subdivi- sional Policc Officer o r Circle Inspector o f Police, under orders o f t ransfer , will write a full handing-over no te in duplicate fo r the in fo rm at ion o f his successor.

One copy will be given to the relieving Officer, One copy o f a handing-over note o f a D is t r ic t Superin tendent o f Police will be forwarded through the D eputy Inspector- Genera l o f Police concerned to t h e Inspector-General o f Police for information. ----- —

In the case o f a S u b d m s io n a l Police Officer the duplicate copy will be forwarded t o the Distr ict Super­in tendent o f Police fo r in fo rm at ion a n d record in his office. The same applies to a Circle Inspec to r o f Police, the duplicate copy being forwarded th rough the Subdivi- stona! Police Officer ( i f any).

The Deputy Inspector-General o f Police will repor t to the Inspector-General o f Police an y D is t r ic t Superin­tenden t o f Police, and the D is t r ic t Super in tendent o f Police will report to the Deputy Inspec to r-G enera l o f Police any Subdivisional Police offiicer o r Circle Inspector o f Police, who fails to write a full and detailed note.

Both relieving and relieved D is tr ic t Super in tendent o f Police will sign a hand ing-over ce r t i f ica te in respect o f the confidential files in the following form and file it in a special f i le :-

C e r t i f i c a t e .

We the undersigned rcspccovely made over and received correc t the confidentia l files as conlaincd in th e following [ndex Registers:-

(a) Index Register o f C onf iden t ia l Personal Files o f OlTieers.

(b) Index Register o f C onf iden t ia l Files o f Miscel­laneous Orders, C orrespondence , etc.

Relieved Officer. Relieving Officer.

619. Handing-Over N otes will lake the following form :—

C h a p t e r head ings .

(1) Criminal. (5) Touring.

(2) N otes on Ju r isd ic t ions .(6) General .

(3) Political . 0 ) Sport. V

(4) Personnel.

C h a p t e r Subd iv is ions .

(1) C r i m i n a l .— Im por tan t c r im e (m urder , dacoity , robbery). H u m an Kidnapping. Ca t t le Theft . Gambling. Preventive sections. Village H eadm en . O p e n season patrols . Border crime, its connec t ion with bordering districts.

(2) N o t e s o n J u r i s d i c t i o n s .— A note on each Police S ta t ion jur isd ic t ion , sta te o f buildings, sta le o f crime in the jur isdic tion, bad villages, good and bad head­m en . etc.

(3) P o l i t i c a l . — Burmese, Ind ian , a n d Chinese Politics, each with a separate heading.

(4) P e r s o n n e l .— N otes rega rd ing officers and clerks, prom otions recom m ended to Head Cons tab le , S ub -

Inspector o f Police, Inspector o f Police.and D eputy Su­perintendent. Officers recom m ended for decorations, etc.

(5) T o u r in g .— N otes as to how and when to visit certain placcs. N otes on m o to r roads.

(6) G e n e r a l .— A nyth ing else th a t has not been included in the above chapters. C onduc t o f the Police generally. Military Police. Festivals . Buildings, Sports Fund . Band, Football , etc.

(7) S p o r t .— Notes on shoo t ing an d fishing. This is hardly a m a t te r o f official interest but is o f value not only for reere&ti\e purposes but because it is a valuable method o f gelling into touch with the villagers.

C H A P T E R XXXVI.

Office Registers.

620. The H ea d Clerk is responsible for the geheral supervision o f all the clerks in a Police Office. F o r the uniform m anagem ent o f every Police Office the worlr is d ivided into iwo d e p a r t m e n t s :—

(a) Criminal,

(b) Adminis tra tive .

A list o f the registers to be kept up, with the length o f t ime they are to be preserved, will be found in Appendix A-XXI.

621. Each Policc Office will be provided o n Ihe cr iminal side with a press divided in to the sam e num ber o f com par tm en ts as there are Regis ters ; in to each o f these com par tm en ts will be p laced the register itself an d all papers, applications, and files rela ting to the subject.

622. F o r th e adm inis tra t ive side a press divided in to a t least 50 com par tm en ts will be k ep t . Every register and all correspondence relating there to will have a co m p ar tm en t to itself. Any sp a re com par tm en ts in this press will be reserved for correspondence connected

with miscellaneous returns, petty cons truction , repairs, and original works, and foi mutters a p p c ru i t i in c h> Military Police.

623. T h e registers mentioned above will be kept up as laid dow n hereafter, an d any deviation from the p ro ­cedure now laid dow n is absolu te ly prohibited.

C H \ F T E R XXXVII.

Accounts.

S e c t i o n I .— P a y H i l l s .

624. Pay bills o f all ranks o f the Distr ict Police Force ( including Inspectors , b u t excluding Gazetted Officers) and o f the office es tab l ishm ent , will be drawn on T .F . N o , 19.

625. T o prevent doub le d isbursem ents o f pay, e tc . , office copies o f salary and o th e r bills will be clearly m arked w ith th s words *'Oftice” i a large letters in r ^ ink a t the top, and will only be init ialled, and n o t signedin full.

626. As an add i t iona l p recaution against any possible fraud the following instruct ions will also be strictly carried o u i : —

(1) The to ta ls and the co m p o n en t i tems o f the e s ta ­blishment and o the r bills will be cheked by a Gazetted Officer and the words ' ‘T o ta ls ch eck ed " recorded on the bill under the dated initals o f th a t officer before the bill is signed by the d raw ing officer.

(2) When the d raw ing officer checks an acqui t tance roll, he will himself total up th e items o f it , check to ta l aga inst the to ta l o f the co r respond ing establish­ment bill, an d the money received f rom the Treasury, an d see th a t any difference bctweeen the to ta ls is proper ly accounted for.

(3) When the officer signs t h e absentee sta tement accom panying an es tablishment bil l , he will sec t h a t a

diagonal line is d raw n across the b lan k space, i f any, below ihe last entry. Similarly, i f the s ta tement is b lank, he will see lha t a diagonal l ine is d raw n acrossil with the w ord “ b la n k ” in b racke ts in the middle o f the line.

N o u A s i n D i s t r i c t P o l i c e O f f i c e s b i l l s a r e g e n e r a l l y d r a w n b y t h e H e a d q u a r t e r s A s s i s t a n t , i h e c h e c k s m e n t i o n e d a b o v e w i l l b e c a r r i e d c o t h } t l i n i o t l i c c r , a n d i n d i s t r i c t s w h e r e t h e r e i s n o H e a d q u a r t e r s A s ^ r a n t , o r w h e r e t h e H e a d q u a r t e r s A s s i s t a n t i s n o t a G a z e t t e d o f f i c e r , t h e y w i l l b e c a r r i e d o u t b y t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l k c o r D e p u t y S u p e r i n t e n d e n t o f P o l i c e i n c h a r g e o f t h e D i s i n c i h i m s e l f .

627. Rules as regards ihe method o f fixing the cost o f Pun live Police will be found in A ppend ix A-XXVJ,

628. The Distr ict Super in tendent o f Police is responsible tha t all am oun ts drawn from the treasury as pay for the members o f the Police Force duly reach the payees.

D i s t r ib u t io n R e g is te r (R e g i s te r N o . 7) a n d W o r k i n g S h e e t s ( F o r m s Ad. 51 A an d A d . I04A-J).

629. Register No. 7 will be kepi u p by the A ccoun­tan t and will show the sanctioned s trength a t each Police Station. O utpos t , Depot, ere., in th e dis tr ic t , and the names o f the officers an d men s ta t ioned thereat.

On the 25th o f each m onth the Accountant will consult the Genera l O rd e r Book and f ro m it t ranscribe into the various forms A d . 1D4 all relevant entries regard­ing en l is tm ents , discharges, p ro m o t io n s , reductions, ctc.

When this has been done, ihc m on th ly return o f force and the monthly pay bill o f the forcc will be m a d e ou t . and also separate pay and acquit tance rolls

fp°[£eAJ I}'1 f ° r c a c^ P ° ^ cc Station. etc.

The acqui t tance rolls will be sen t 10 ihe Station W ri te r by nam e, with the cash o rd e r o r cash for the pay o f the Policc :ii his Police S ta t ion accompanied by a C c n m l Remit ranee rccejpiii i duplicate.

630 . T h e D is t r ibu t ion R egis te r will be kep t u p as follows :—

(1) Separa te p a r t will be opened for each Police S ta t ion , T ra in ing Depot; etc.

(2) One o r m o re b lan k pages will be left a f te r each p a r t fo r th e entry o f add i t iona l nam es .

(3) T hree o r m ore (accord ing t o the s t reng th o f the Police Station) lines space will be left a f te r the list both o f Sub-Inspectors o f Police and H e a d Constab les fc r the same reason.

(4) I f a m an is p rom oted from one r a n k to ano the r in the sam e sta t ion his name will b e re-writ ten in the space a l lo t ted to his new rank . I f a m an is transferred t o ano the r s ta t ion a note o f t r an s fe r will be entered against his nam e in b o th th e old an d new sta t ion roll.

T h u s—-i

Tran]6?hrjune0 m LabUUa’ i in the new RolLJ1 V1

Tran]S6thrf t n e ° W akema’ J- in the old Roll.j

631. The cost o f additional Police employed under sections 13 and 14 o f the Police A c t for th e benefit o f p r iva te individuals , o r for c o rp o ra te bodies such as C an to n m en t and M unic ipal C om m ittees , P o r t Trusts , Banks, etc., will be calculated as follows ;—

(1) Cost o f the pay o f the force employed (exclusive o f the pay o f the Reserves) p lus an add i t iona l charge of 8£ per cent o f the m ax im um pay o f all posts , including the pay o f the Reserves, and I2-J- p e r cent o f the average pay o f al l posts , including the pay o f the Reserves, for pension and leave respectively.

N o t e . — I n t h o s e a d d i t i o n a l P o l i c e F o r e c s i n w h i c h n o r e v i s i o n

o f s t r e n g t h l i s t s b e e n i m i d e . t h e o l d r a t e s o f j t h a n d - 1 i b w i t l b *

r e t a i n e d .

(2) Contingencies a t ji-th o f t h e cost o f the pay o f the force (item t above).

(3) C os t o f clo th ing a t K s . l3 -0 -pe r S ta t ion Writer, Head C ons tab le a n d C ons tab le per annum .

(4) Travell ing charges (accord ing to estimated requirements).

(5) Cost o f building Police S ta t ions and barracks ( i f necessray).

The am oun ts will be recovered m o n th ly an d paid in to the T reasury to the credit o f G overnm en t .

N o Constable will be employed o n a lower salary than th a t o f a C ons tab le o f the d is t r ic t in which he serves, and an extra Police Officer will be employed in excess o f the regular Police es tab l ishm ent to perform the duty o f each add i t iona l Police Officer when such duty is likely t o last for a longer per iod than o n e m o n th .

632. T he members o f the Police Force are excluded from Ihe operat ion o f the rule em bod ied in Article 113(3) o f the B urm a T reasu ry M an u a l sub jec t t o th e condition th a t a note regarding the issue o f last pay c e r t i f ica te m u s t always be m ade against the nam es o f the su b o r ­dina tes concerned in d ie D is t r ib u t io n Regis ter (Police Ad. 51 A).

633, W hen the pay o f a policc s ta t ion , train ing d ep o t o r headquarters lines is d raw n in cash, the S tat ion W ri te r o r th e Officer-in-charge in t h e case o f a training depot o r headquar te rs lines will com e in to receive it. accompanied by a police constable.

634 The am o u n t o f each pay bill be written dear ly in words a t the foot o f the bill an d the w ord ••kyats'* will precede the am ount .

635. A t the end o f the m on th the Genera l O rder Book, relevant C ha rac te r and Service Rolls, the D is tr ibution Register, a n d W ork ing Sheets, an d the M onth ly Return o f borcc . and Pay Abstrac t , be p u t tip to the Distr ic t Superin tendent o f Police who will then cert ify in the Genera l O rder t took in the m anner pre­scribed in paragraph S59 oi this M anual .

636. An annua l increment in the time-scale m ay be d raw n as ii falls due. unless o therwise ordered, but specific orders will be ob ta ined before passing an efficiency bar. Increments g ra n te d o r s topped will be shown in the re tu rn o f force : the increment certificate a t tached to the pay bill will co r respond with the entries in the return o f force.

R e g is te r N o 8— R e g is te r o f I n c r e m e n t s (F o r m Ad.105).

637. In o rde r to ensure tha t increments are granted as they fall due. a Register o f Increm ents will be kept up in Register N o . 8. (Form Ad. 105)

A sufficient num ber o f pages will be al lotted to each month o f the* year, and the names o f officers will be entered in the p a r t re la ting to the m on th in which their increments fall due.

In the co lum n relating to the yea r in which the next increment will be drawn, will be entered the da te the increment will fall due. As soon as one incremenV has been drawn the da te o f d raw in g the nex t increment will be entered in the register.

If. for any reason, e.g., reduct ion , suspension, etc . the month in which increments will be drawn is changed, the name o f the olliccr concerned will be transferred to the pages aHotted to the m on th in which, in future, his increment will fall due.

So as to avoid al tera t ions, however. Distr ict Superintendents o f Police will, as f a r as possible, avoid passing any orders which will have the effen o f changing the da te o f d rawing future incremej»K.'

Whenever any o rde r is passed, e.g.. postponement o f crossing the efficiency bar. g rant o f leave w ithou t pay, reduction in the limc-scalc o r rank, ctc. , which will affect a m an 's pay a calculation will he m ade a t once and the da le when his pay will a Heeled by the gramo f increment, o r rc^ iom iio ir to his norm al place, will be entered in the ap p ro p r ia te purl o f the register.

638. T h e pay o f the regular Police, the office establishment, and the addi t ional Police Forces, if any. will be drawn separately.

M oreover , for facility o f audit , separa te bills will be prepared for each section o f the Police Force and o f the otficc es tablishment as detailed below :—

(a) D i s t r i c t E x e c u t i v e F o r c e —(i) Inspectors.

(jj) S u b - I n s p e c t o r s , a n d

(iii) Constabulary tStat ion Writers* Head C ons ta ­bles and Constables).

(b) Office Establishment—(i) Head Clerk,

(ii) O ther clerical es tablishment, and(iii) Menial es tablishment (Peons).

639 The pay o f temporary establ ishments (Police F o rc c a n d Office Establishment) which are entertained under sanction will also be billed fo r separately and llie sanction quoted (Articie 64, Civil Account Code).

640 The pay and allowances o f establishments which i i r ; c h a rg e a b le t o d i f fe ren t c u d g e t h e a d s will be drown « . s e p a r a t e hills, e.g . . t h e M o t o r Vehicles clerk w h o se pay is dcbitobte t o " I O D . Charges on a c c o u n t o f M o t o r Vehic les T a x a t i o n A c t — b . M o f u s s i l — V o ted .

S im i la r ly the p a y o f t h e a d d i t i o n a l Po l ice Fo rces t h e e n t i r e c o m o l - w h ich is dcb i taM 'c t o t h e - G e n e r a l Po l ice F u n d ” , a n d rc^overah lc - ' f ron i ll ic p a r t i e s co n ce r - n e d . wi l l b e d r a w n o n a s e p a r a t e b i l l q u o t i n g t h e s a n c ­

t i o n i n c a d i e a s e .

641. I n t h e c a s e o f I l ie d i s t r i c t e x e e u t i v e f o r c e ,

D i s t r i c t S u p e r i n t e n d e n t s o f P o l i c e i m i y t e m p o n i r i l y v a r y

i h e s t r e n g t h o f l l i c v a r i o u s r a n k s o f lEie P o l i c e F s t a b h s h -

m e n t s a n c t i o n e d l o r I h e i r d i s t r i c t s u p t o i h e r a n k o t S u b - I n s p e c t o r , b y m a k i n g a n e x c e s s a p p o i n t m e n t in a

lower rank against a vacancy in a h igher r an k , b u t an excess appo in tm en t in a higher r a n k cannot be m ad e against a vacancy o r vacancies in a lower rank, nor may th e total numerical s t reng th b e increased. F o r each vacancy in a higher rank on ly o n e extra a p p o in t ­m ent in a lower rank is admissible (Article 136, Burma Treasury M anual , Volum e I).

642. Police Officers officiating in a h igher rank will d raw officiating allowances in accordance with F u n d a ­mental Rule 31.

643. Full details o f nam es bo th o f substantive, and acting officerswill be entered in the p a y bill in the column “ N am e o f incum bent .” In the first money column will be shown the full am o u n t o f pay claimed, and in the second money column, the full am o u n t o f leave salary claimed, whether d raw n o r no t . In the third column will be entered all com pensa to ry allowances. In the fourth money column will be no ted th e am o u n t claimed, and held over for future paym ent. T he sixth money column will show the am o u n t actually drawn for each section. W hen salary js drawn for a po r t ion o f th e m o n th only, the da te a t which it is drawn and the num ber o f days fo r which it is claimed, will be stated either against the nam e o f the employee in the body o f the bill, o r in a note a t the foo t o f the page; the salaries o f the persons included in each section will be m arked off in it, and the to ta l o f each section will be entered in red ink (Article 64, Civil Account Code).

644. M oun ted Civil Policc Constables in Burm a are entit led to draw their m oun ted allowances in full, for any period o f absence on leave o f n o t m ore than four months, provided a certificate Is Produced th a t * pony has been actually maintained-, and th a t no extra expense is thereby caused to the State., i .e ., tha t n o m ounted allowance is drawn by a Constable taking the place o f the man on leave.

645. U nder Art ice 64 (2), Civil Account Code , the names o f Police Officers, of . and below, (he rank o f Station w r i te r , need not be shown in the pay abstract .

an d n o entries need be made in th e absentee sta tement in respect o f them, unless a Police Officer in superior service is granted full pay d u r in g leave uoder the Fundam en ta l Rules. In such case, if a subst i tu te has been appointed in his place, and th e sanctioned num ber in his rank has been exceeded thereby, an d i f the excess so caused canno t be m et b y a corresponding deficit in the higher rank, it is necessary for aud i t purposes tha t the name o f such absentee should be shown in the absentee s ta tement. I n the office copy o f the pay bill a note o f the names o f the absentees for whom pay o r allowance is claimed, and withheld, will be kept to facili ta te preparat ion o f supplementary pay bills, and lo avoid drawal o f pay o r al lowances for the sam e person a second time.

646. All salaries remaining undisbursed a t tb e end o f the previous m on th , both a t headquar te rs and a t outstations, will be shown in the co lum n headed “ Detail o f pay o f absentees refunded,” and deducted f rom the total am o u n t o f the bill. Details o f pay o f absentees refunded will be checked with the repor ts received f rom Station Writers , V

647. Hospital leave is inadmissible to Police Officers a b o v e the rank o f Head Constable .

648, Hospital leave may be granted to any Police Officer of, and below, the rank o f H ead Constable , while sick in hospital, o r receiving medical aid as an ou t-door pat ient . Full part iculars will be found in paragraphs 143 to 146. it does n o t coun t as service for any leave.

649, Instruct ions regarding recoveries o rdered by the District Super in tendent for losi clothing, arms, and accoutrem ents are contained in p a rag raph 69 o f the Police Supply and Clothing M anual .

650 Register 9. T h e S t o r e s D e d u c t io n R eg is te rwill be mainta ined in Form A d . 86. The register should be kept up in two p ar ts (a) c lo th ing a n d ( b ) accoutre­ments and miscellaneous stores. Separa te pages will be allotted for each m o n th . The nam es o f police officers and men from whose salary deduc t ions are m ade in

monthly instalments,wil l be ca rr ied fo rw ard each m on th their nam es being entered in red ink , until full recoveries have been m ad e . The register will be m ain ta ined by the Stores Clerk. *

6 5 0 a . Register 9 a . T h e R e g i s t e r o f M isce l laneousD e d u c t io n s will be mainta ined in fo rm Ad. 8 7 a . Iq this register will be recorded all deductions (other than those •n e e d e d in R eg is te r9 and those m entioned in paragraph 7 0 6 ) , A ccountan t-G enera l’ s ob jec t ions , recovery o f Travell ing Allowance, and other short terra advances (e.g., under Article J 59, Civil Account Code) etc in which the am oun ts a re recovered in three o r less monthly instalments. Sufficient space should be allowed in each case for the entry o f the necessary m onthly instalments I his register will be m ain ta ined b y the Pay Clerk.

6 5 1 . The D is tr ic t Super in tenden t o f Police will check the deductions m ade in the p a y bill on account o f recoveries ordered by Ihe Accountant-Genera l , with reference to the re trenchm ent o rders , office copies o f h a l f margin m em oranda and Register 9 a and see that no delay occurs in effecting these recoveries N o cash recovery will be made, when deduction by short drawal from the next b;II presented for paym en t a t the treasurv is possible.

,. ,Thc A i r i e s in the increment certificate em bo­died in the pay bill will be checked with Genera l Order Book, Increment Register and the C ha rac te r and Servicc Rolls before ihe certificate is signed by the head o f the oflicc.

6 5 3 . The previous service o f military poJicemcn transferred to tfic Civil Police will c o u n t towards pension and increment hut n o t towards I c h v c in the Civil Policc.

654. T im e spem on leave, with allowances counts towards ineemcnts in the same m anner as if. during itihe officer h*d act milly heftf 0 -: officiated in (as the case may be) the appo in tm ent , on w h id i he has a lien but he cannot draw the increment until he rejoins duly.

655. Time passed under suspension does not count towards increments if the suspension is a penalty for

misconduct , b u t an officer in directing reinstatement o f a person who has been suspended may declare tha t the time shall count.

656. Salary, allowances, o r pension can be drawn for the day o f a m a n ’s death ; the hou r a t which death takes place has no effect on the claim, v i d e Article 39( a ) o f the Civil Account Code, Volum e 1.

657. I n c o m e - t a x d e d u c t i o n s . — * * * * * *

N o t e . U nder the present rules income-tax sta tement is prepared as follows :—

IN C O M E -T A X S T A T E M E N T O F ....................................for the yea r 195-5

In co m e fo r PayS u b sc r ip tio n to

C L A Pension T o ta l G .P .F . Life R em arks.Josr.

S e p t .

O c t .N o v . VD e c .J a n .F e b .

M a r .A p r i l .

M a y .J u n e .J u l y .A u g u s t .

T o t a l .

T o ta l In c o m e for the year 1 9 5 - 5 ................................................. K$

By Allowance o f ea rned income 1/5 o f Tota l income, b u t shouldn o te x ce c d K . 4 0 0 0 / - .............................. KBy an al lowance fo r W ife & Childrec

Allowance fo r Wife K. 1000/- Allowance for 1st Child K.500/- Allowance fo r 2nd Chi ld K.400/'- Allowancc for 3rd Chi ld K. 300/- Allowance for the next Child K..200/- But total Allowance

limited to K . 2500/-

KKKKK

T o t a lAllowance K ■ K.

T o t a l I n c o m c Tor T a x a t i o n ® K.

O n the 1st K . 1500/- a t Nil %On the next K . a t 7 %On the next K. 5000/- a t 13 %O n the next K . 5000/- a t 22 %O n the next K.. a t 32 %

Ft. Nil K.K.K.K.

K . • K.

Average rate o f Income-tax in pyas per kyat

R e b a t e o n K . b e i n g s u b s c r i p t i o n t o L ife in su ran ce^ C . P . F u n d ,

a t Pyas per K y a t ........................................................ K .

N e t T ax Payable - K.

M onth ly R a te o f Income-tax12

658. A ny excess o r deficiency in th e am o u n t o f deduct ions m ade from the taxable income o f th e officer du r ing a year may b e ad jus ted b y the D raw ing Officer by reducing o r increasing the am o u n t o f tax to be recovered f ro m the officer concerned ir» the subsequent m onths o f the financial year ; b u t any such excess o r deficiency af te r the fast pay bill fo r the financial year has been d raw n, c a n be regularised only by the Income- tax au thor i t ies— section 18 o f the Incom e-tax A ct (1922).

659. T h e entries in the absentee s ta tem ent a t tached to the pay bill will be m ade in accordance with the sections [Article 66(a), Civil A ccoun t Code]. The names

o f Police Officers in inferior service will not be included in the s ta tement. In prepar ing th e absentee statements, care will be taken to see tha t all the co lum ns are correctly filled in as required b y the headings. To av o id unnecessary correspondence regarding com mence­m ent and end o f leave, the hou r ( a .m . o r p .m.) o f an absentee’s depa r tu re on, and re tu rn f rom, leave or depu ta t ion , will be entered in the co lum ns provided for the purpose.

660. The Distr ict Super in tendent , before signing the d isbursement certificate a t tached to the bill, will 'satisfy himself tha t pay has been acknowledged by the p roper persons, and tha t the acqui t tance rolls o f al l the police- sta t ions have been duly received back in his office^ after disbursement.

L eave R e g i s t e r s -R e g i s t e r s N o s . 10 an d I0A.

661. A register in m anuscr ip t fo rm will be mainta ined in which will be entered all app l ica t ions fo r leave.

Leave will ordinari ly be g ran ted in the o rde r o f application as shown in the W ait ing List. The nam es o f officers w ho d o not avail themselves o f the leave when their tu rn com es will be expunged from the register.

The register will be divided in to tw o separate parts(a) for Sub-Inspectors o f Police and (b) for lower ranks.

662. A register for casual leave will be m ain ta ined in F o rm Ad. 84 (Register No. 10a). This register will be consulted w hen appl ica t ions for casual leave are received so as to prevent the g r a n t o f at? excessive am o u n t o f leave in an y one year.

663. All kinds o f leave other th a n casual leave will be entered in F o rm Ad. 1 0 4 a* as laid dow n in P aragraph 629.

664. A rrea rs o f pay will n o t be included in the ordm ai7 m onthly bill b u t will b e d ra w n in a separate bill the claim fo r each m on th being entered separately w«*fra quo ta t ion o f the bit! fo rm which the charge J*‘4s-opiitted,

o r withheld, o r in which it was refunded by short drawal. o r o f any special sanc t ion under w h ich the c la im is pre­ferred (Article 137, Burm a T reasu ry M anual , V o lum e I).

Sucb bills m ay include as m a n y items as are necess­ary; b n t no claim aginst G o v ern m en t n o t preferred within six m ontns o f its becom ing due can be paid w ithou t the sanction o f the A c c o u n ta n t -G e n e ra l [Article 8 (b) o f the Civil Account Code , Volum e I].

Claims o f officers, whether gazetted o r not, to a r rea rs o f pay , allowances, o r increm ents , which have been allowed to rem ain in abeyance f o r a p e r io d exceeding one year canno t be investigated by the A ccountan t- G enera l except with the approval o f th i au tho r i ty w h ich appo in ts the officer in respect o f whom the claim is made, an d claims in respect o f a period exceeding three years prior to the da te o f the claim c a n n o t be pa id w ithou t the special sa n c t io n o f Governm ent (Article 15 o f the B urm a T re asu ry M anua l , Volum e 1).

665. Service BoAks are a co n tem p o ra ry record in minute detail o f a pe rson’s official career. Non-pcnsion- ab le service will be dist inctly shown as such in co lum n 2 o f the service book , and every en t ry will be at tested, a t th e t ime, by the head o f the office, whose orders have caused i t . I t should be possible to prepare the pay bill by checking the last pay bill w i th the service books. Special a t t e n t io n is d raw n to the rules regarding service books contained in parag raphs 845—849.

666. Salary an d es tablishment bills may b e signed a t any t ime o n th e last working day o f the m o n th by the labour o f which the salary is earned, and are for paym en t o n the next working day . But sa lary and establishment bills payab le a t Provincial H eadquar te rs , which require to b e p re-audited , a n d those payable a t D is tr ic t Treasuries, m ay be signed and presented for paym ent tw o o r three days respectively before the last w orking day o f the m o n th to which they relate. Pay­m en t o f such bills, however, will n o t be m ade before the first w orking day o f the next m o n th . In the following cases only m ay th e sa la ry due to da te be

passed before the end o f ihe m o n th (Artcle 38, Civil Account C ode) :—

(a) W hen an officer proceeds o u t o f the U n ion o f Burma on d epu ta t ion o r on leave. I f an officer wishes, u n d e r F undam enta l Rule 91, t o d r a w his leave sa la ry in India, he will n o t b e paid u p to t h e d a te o f his relief, b u t will be allowed, to d raw his p a y for th e period he was o n du ty , and leave sa lary for th e res t o f th e m on th in one bill a t the com mencement o f th e next month.

(b) W hen an officer is t ransferred f rom the Civil D epa r tm en t to the Military, o r is transferred in the Civil D epa r tm en t to ano the r aud i t circle.

(c) W hen an officer finally quits the serv ite of G overnm en t o r is transferred to foreign service.

(d) I f the first six days, o f the m on th are public holidays on which salaries are n o t d ibu rsed a t the T rea ­sury, G overnm ent , i f it th ioks fit, any direct the paym ents o f the sa lary »bills,( excep t those o f gazetted officers, on th e last op en day before the said holidays.

S e c t i o n I I .— D i s t r i b u t i o n o f P a y o f D i s t r i c t

E x e c u t iv e a n d o t h e r L o c a l F o r c e s .

667. (a) The pay o f the police force o f the district will be d raw n as soon as possible after the beginning o f the m o n th f rom the treasury a t th e headquar ters o f the district.

(b) The pay o f outlying police s ta t ions a t places where there are s u b -T rc s « u u £ will be d isbursed by m eans o f cash orders Payable a t those sub-treasuries.

(c) Any o the r a r rangem ent fo r t h e d isbursement o f pay requires the special sanction o f th e I aspect or-General o f Police.

(d) The S ta t ion W ri te r is responsible for drawing a n d d isburs ing th e pay o f his police-sta tion and th a t o f a n o u tp o s t subo rd ina te to his police-sta tion.

666 The D is t r ic t Super in tenden t , when presenting the pay bill for the Police Force, will a t tach there to a m em o ran d u m showing how much o f the to ta l a m o u n t he requires to be paid a t headquar te rs in cash, an d how much he requires to be paid a t each sub-treasury. A m oun ts required a t a sub- treasury will be remit ted by cash o rders b y n a m e to the S ta t ion W ri te r who, when drawing the am ounts , will be accompanied by a Constable.

669. P rom pt i tude in d isbursem ent o f pay will be insisted o n th roughou t the district, W henever cash orders are sent by post they will be fo rw arded u n d e r registered cover by name.

670. W hen th e pay o f the men a t headquar ters canno t be disbursed a t once, it will be placed in the Police cash chest by th e Head C le rk , in the presence o f the Distr ic t Superintendent, o r o f such officer, not below the rank o f Inspector, as h e m ay appo in t on his behalf, and will be kept under g u a rd (parag raph 702), till it is disbursed, o r until the en d o f the m o n th , when the am o u n t undisbursed will be refunded by shor tdrawal in the following i t toath’s_ bill. O ne key o f the cash chest will always remain in ih e possession o f the Distr ict Superintendent, o r o f the officer appo in ted by him as above.

671. N o pay o f a police-station, depot , o r headquar­te r l ines will be paid to a Police Officer below th e rank o f Station W riter . Travell ing allowance and o the r G overnm ent m oney will not be en trus ted to constables o r riflemen fo r despatch. In u rgen t casses when i t is found necessary fo-send such m oney by han d n o person o f a lower rank tharr a Head Constable in the Civil Police an d a J .G .O . in the U n ion Mil i ta ry Police will be en trus ted with it and every p recau t ion will be taken . to prevent loss, such as scaling up th e m oney in an envelope.

672. I f a t the time th e pay o f th e force is being drawn men belonging; to an y s ta t ion o r ou tpos t a re a t headquar ters , 1:heir pay will be d isbursed to them at

headquar te rs and th e S ta t ion W ri te r concerned informed accordingly.

673. I f a m an is tem porar i ly ab sen t on du ty f rom the police-station o r o u tpos t a t which he is s ta t ioned, a n d it is reasonably evident th a t his pay will reach him if sent ei ther b y m oney-order o r th ro u g h the pay rol l o f another police-station, the Distr ict Superintendent* will so send it, a t the sam e t ime inform ing th e S ta t ion Writer concerned.

674. A S ta t ion W ri te r is also empowered to disburse by money-order addressed by nam e to the S ta t ion Writer pay o f men whose names a re on the p a y roll o f his police- s ta tion, and who may be transferred from his police- station before the receipt o f pay a t his police-station. In such cases G overnm en t will pay money-order commission.

675. When any po r t ion &f the pay o f th e men at any police-station which has been m ade over to the Station W riter fo r d isbursement c a n n o t be disbacsed o t once, it will be kep t a t th e police-sta t ion, where it will remain till it is disbursed, o r unti l the end o f the month. At the end o f the m o n th , the S ta t ion Writer will no te the am o u n t still undisbursed on his monthly pay bill, and the D is tr ic t Super in tendent will refund th e am o u n t by shor tdrawal in the following m o n th ’s bill. The undisbursed pay o f policemen may be deposited in a treasury o r t reasure chest ( v i d e note 2 under Article 4, Burm a Treasury M anual) .

676. Any officer who receives pay fr<fi* another will give a receipt for the am o u n t received. The la tter is held responsible for the am oun t , until h e produces the receipt o n the pay rolls o f the persons to whom the m oney has been disbursed, o r the receipt o f another officer to whom it may be his du ty to m ake over the amount.

677. I f any officer escorting p a y sleeps en r o u t e at any place where there is a police-station, the money will be p u t into the cash chest, o r s trong box o f the s ta t ion , in the presence o f th e S ta t ion W rite r , and an entry m a d e in the Genera l D iary signed by po th officers.

678. In sending o u t pay to any s ta t ion , outpost , etc., the instructions con ta ined above will be strictly adhered to. The sta t ion writer o r o th e r officer deputed to take the pay will be accompanied by a constable.

67?. D isbursing officers will t a k e care th a t the da ted signature o f each person who receives the pay is taken o n the acquit tance roll. O n n o account will one man be allowed to write an o th e r 's name, but in the case o f an il li terate man. his left thum b impression will be taken, and at tested by the d isburs ing officer wrth the date. A fifteen pyas s tam p will b e affixed when the a m o u n t due to any one m a n cxceeds Ks. 20. Receipts given by m ounted police constables are exempted from stamp duty.

680. When all the pay has been disbursed, the disbursing officer will a t once wri te a t the foo t o f the acquit tancc roll a certificate as follows

I n E n g l i s h .

' ' C e r t i f i e d t d a t I h a v e personally d i s b u r s e d the p a y us s h o w n in t h e a b o v e psy r o l l k t h a t 1 h a v e p a i d t o « a e h m a n t h e f u l l a m o u n t d u e l o h i m , fcnd t h a t t h e s i g n a i u r e o r t h u m b i m p r e s s i o n m a d e i n t h e a c q u i t t a n c e r o l l w a s m a d e h y h i m s e l f p e r s o n a l l y , o r b y h i s a u t h o r i z e d a g e n t . ”

S i g n a t u r e a n d rank.

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681. After the certificate has been duly signed, -the acquittance roll will be s tam ped o n each sheet with the police-station office seal an d fo rw arded with the least possible delay to the office o f the D is tr ic t Super in tendent o f Police.

682. A s s o o n a s t h e c e r t i f ica te s a n d a c q u i t t a n c e ro l l s a r e rece ived a t h e a d q u a r t e r s , t h e y will b e e x a m in e d a n d p u t i n t o a case file b y t h e A c c o u n t a n t . W h e n he h a s g o n e t h r o u g h th e m a l l a n d f o u n d t h e m c o r r e c t he will w r i t e a c e n f i c a te o n t h e c a se file to chat effect, a n d p lace t h e m b e to r e ihe D i s t r i c t S u p e r i n t e n d e n t . T h e y w i l l then

,h e D >s t r i c t S u p e r i n t e n d e n t , a n d ca re fu l ly filed. T h e w o r k i n g sheets ( F o r m A d . 104 A t o J ) will a lso b e p lac ed in ihe s a m e file.

683. T h e p a y d u e t o m e m b e r s o f t h e fo r c e will n o t b e p a id t o a n y o t h e r p e rso n , u n les s u n d e r wri t ten a u th o r i l y f r o m t h e m a n t o w h o m ii is d u e . o r u n d e r legal a u th o r i ly .

684. T h e fo l low ing p r o c e d u r e w i l l b e o b se rv e d fo r t h e d i s b u r s e m e n t o f p a y o f off icers a n d m e n on l e a v e :— 1

(i) I f the leave is spent in the district where he was serving, the leave pay will be disbursed through the police-station in whose area he resides, the money being sent to tha t police-station along with the pay o f its staff.

.. J il\ I L lhe ,cave ' s sPcnl eil,ier in India o r in a district in Burma other than the one he was serving in he will m ake his own arrangem ents for drawing the leave allowance by anthorizing som e one in the head­quarters staff to draw it on his behalf; The letter o f au thori ty which will be addressed n the District Superintentendent o f Police o f his district wiit invariably be accompanied by a life c e r t i f i c a t e and a r e c e ip t (s tamped, if necessary) duly signed by the payee for ihc full am ount o f the leave pay.

In cases, however, where the above procedure is not feasible, there wifi he no objeciion lo ihc remittance bv money-order a t his expense o f Hie am ounl o f leave allowance d i r e c t to the payee provided ihal he has lurniihed a receipt (stamped, if neccssury) lor the full am ount o f his leave allowance and life certificate granted by a responsible Government servant.

686. S u ra s d u e as salary o r otherwise to the estate o f a deceased subordinate will u n d e r n o circumstances be paid into C our t .

Li cases to wIlicA the Disposal o f police OfficersEstates A c t (B u rm a A ct VIII o f 1922) applies, such sums will be h anded over to the C o m m it tee cons t i tu ted under the said Act as laid down in A ppend ix A -X L IU , and will be dealt with by th e said Com m ittee in accordance with the provisions o f the Act.

A file with a p roper index, will b e opened immediately o n receipt o f th e report o f the dea th o f any person subject to the Act . This file will con ta in n o t only the correspondence and o ther papers re la t ing to the disposal o f the estate, but also a detailed account o f the receipts an d expenditure in the following form

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T h e t r a n s a c t i o n s re la t in g t o t h e p a y , t rave l l ing a l l o w a n c e a n d o t h e r d u e s f r o m G o v e r n m e n t , w h ic h a re r e a h z e d a n d c re d i t e d t o t h e e s ta te , w i l l p a s s t h r o u g h the U m c e C a s h B o o k a n d o t h e r a p p r o p r i a t e su b s id ia ry reg is te rs . N o o t h e r m o n e t a r y t r a n s a c t i o n s re la t in g to the

o r d i s b u r s e m e n t s o f t h e e s t a t e wil l be s h o w n in t h e Office C a s h B o o k . S u m s , i f a n y , .due t o G o v e r n m e n t o u t o f the e s ta te will be p a id d i r e c t i n t o t h e t r e a su rya n d the f a c t i n t im a te d t o t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l ice o r O f f ice r -m -ch arg e o f the d i s t r i c t . In s u c h cases a U o t h e t r a n s a c t i o n s will n o t p a s s t h r o u g h the Office C a s h B ook .

A s e p a r a t e c a sh b o o k will n o t b e m a i n t a i n e d in r e s p e c t o f these e s ta te s .

686. T h e fo l lo w in g p r o c e d u r e w i l l a p p ly t o c a se s o f p e r s o n s w h o a r e n o t s u b j e c t t o the D i s p o s a l o f P o l ice Officers E s t a t e s A c t ; —

S a la r y a n d o t h e r a l lo w a n c e s c l a i m e d o n b e h a l f o f a d e c e a se d o f f i c y wil l o n l y b e p a id t o h i s heirs , w i t h o u t the p r o d u c t i o n o f t h e u su a l legal a u t h o r i t y ( I ) to the e x te n t o r K s . soo, a f t e r such e n q u i r i e s i n t o t h e r i g h t a n d t i t le o f t h e c l a im a n t s , a s the C o l l e c t o r o r o t h e r officers r e s p o n s ib le f o r the p a y m e n t m a y d e e m sufficient ; (2) f o r the excess o v e r Ks. 500, u n d e r t h e o r d e r s o f G o v e r n m e n t o n e x e c u t io n o f a n i n d e m n i ty b o n d w i t h s u c h s u re t i e s a s it m a y re q u i r e , i f it is sa t is f ied o f t h e r i g h t a n d t i t l e o f t h e c l a i m a n t , a n d c o n s id e r s t h a t u n d u e d e la y a n d h a r d s h i p w o u ld b e c a u se d b y i n s i s t i n g o n t h e p r o d u c t i o n o t L e t t e r s o f A d m i n i s t r a t i o n ; a n d in t h e c a s e o f a g a ze t ted officer a lso a f t e r p re -a t id i t b y t h e A c c o u n t a n t - O e n e r a l , B u rm a . In a n y ca se o f d o u b t , p a y m e n t willf L S A ' V hLe £ 5 rson P r ° d u c i n g legal a u t h o r i t y (A r t ic ic 30 (b ) o f ihe Civil A c c o u n t C o de ] .

687, All a p p o i n t m e n t s a n d p r o m o t i o n s will, a s f a r as poss ib le , be a r r a n g e d t o h a v e etTcci f r o m ihe 1st o r I6ih a n d al l t r a n s f e r s f r o m the 16th o f t h e m o n l h T h is f a c i l i t a te s ifie p r e p a r a t i o n o f hilU. In ihe c a se o f t r a n s le r s , it will o r d in a r i ly se cu re Ihe e n t r y o f t h e iviy o f the p o h c c m a n t r a n s fe r r e d f o r i h e fu l l m o m h in l l 'c pay nrll o l i h e p o l ice s t a l i o n w h e r e he w a s locu led a l the Close o l (ho m o n th .

S e c t i o n i n . —M e t h o d s o f D i s b u r s e m e n t .

688. All money, including pay , rewards, house rent, Pet ty Costruction and Repairs Funds , etc., forwarded from the officc o f the Distr ic t Super in tendent o f Police- stations, etc., will be accompanied by a General Remit­tance Receipt (Form Police Ad. 4 9 a ) , in duplicate , which will be prepared by using indelible pencil and carbon paper , and will be given a D is tr ic t Serial N u m b e r and also a Police-station Serial N u m b er , The part iculars o f the sum remitted and its purpose , with the Bill Nos. , etc. , in the case o f Police-station Bills, will b e q uo ted on the General Remit tance Receipt , the to ta l am o u n t o f which will be expressed both in figures an d in words.

Details o f disallowances, and o f sum s allowed over and above ihe original am o u n t c laimed, will be shown in the rem arks column o r below th e total, and will be reasonably lucid, and the a m o u n t o f such disallowances, etc., will be expressed both in figures and in words.

689. Except for policc-stations where there is no sub- treasury (cash order system) o r Pos t Olfice (money order system), paym ents in office will b e avoided. Should any sum be paid o u t in office bo th the original and duplicate copies o f the Genera l Rem it tance Receipt will be despatched to the police-station concerned in the usual way, b u t will n o t be sent by the person receiving paym ent unless it happens th a t he has to carry the mails to the police-station. The sending o f cash o u t by Constables will also be avoided as far as possible. The signature o f the person receiving p ay m en t in office will be taken in the Office General Rem it tance Receipt Book.

690. All payments in the Officc Cash Book will have a corresponding entry o n some General Remit tance Receipt. All General Remittance Receipts tha t refer to one page o f the Cash Book will bea r tha t page number All receipted General Remit tance Receipts will be filed serially each m onth according to the pages o f t h e Cash Book. Within the following m on th the Accountant should be «>b!e to cert ify on the file cover o f the previous m o n th ’s General Remit tance Receipts tha t al l have been

received b ack and have been duly filed in proper page sequence. T h e Headquar te rs Assis tant will check this from time to time.

N o t e .*—T h e s e fifes w i l l b e r e t a i n e d i n (h e o ff ice f o r p e r i o d o f t h r e e y e a r s a f t e r w h i c h th e y m a y b e d e s t r o y e d .

P r o c e d u r e a t P o l i c e S t a t i o n s an d o t h e r P o l ice Offices.

691. When Genera l Remit tance Receipts a re received in police-stations, their receipt will be n o te d in the General D ia ry . When the Cash O rder of M oney O rd e r is cashed this will also be shown in the Genera l Diary and bo th dates and bo th G enera l D iary entry num bers will be entered in th e original copy o f the Genearl Rem it tance Receipt which will be signed by Police-Station Officer and returned t o th e office within seven days o f encashment together with such receipts as m ay be required.

671. On the reverse o f the dup l ica te copy o f the General Remit tance Receipt, the S tat ion W riter will enter the d i sb u r s e m e n ts . . The am oun ts o f bills for recoupment o f the Police-station Pem anent A dvance will be signed for by the S ta t ion W riter and all o the r sum s will be signed for by the payees. H s will, under s tand ing order , show each disbursement in General D ia ry . Each day he will show the balance in h a n d and this balance will be showed separately from the perm anent advance balance a t the end o f the Genera l D iary . There m ay be one o r more General Remit tance Receipts in which there are u n d is ­bursed balances. All these undisbursed am oun ts will be shown in proper detail, the Genera l Remit tance Receipt’s num ber and date being noted as described in paragraph 1388 o f the Burma Police M anual , V o lum e II.

693. All signatures, wherever taken, wil1 be dated. Where a signature is taken in a definite register in the police-station it is not necessary to take it again on the General Remittance Receipt but where it is taken on a receipt form which is forwarded to the office an ex t ra signature will b e t a k e n on the .General Remittance Rciaipt. This signature is a duplica te one and need not bo uikcn over a stamp,

694. The G enera l Remit tance Receipts in Police- S tations will be properly filed in F i ie N o . 10 and the Subdivisional Police Officer and Circle Inspec tor o f Police will frequently check th e Genera l R e m it tan ce Receipt file with the Registers and G enera l D ia ry to see th a t d isburse­ments are not delayed.

n o t e .— Th e f i le s o f G e n e r a l R e m i t t a n c e R e c e i p t s w il l b e k e p t in t h e F o l i c c - S t a t i o n Tor tw o y e a r s a f t e r w h i c h t h e y m a y b e d e s t r o y e d .

695. N o cash o rde r o r m oney o rd e r will be cashed by a Constable . I f the a m o u n t is less than K s . 800 a H ead C ons tab le may be sent to cash the cash o r money o rde r ; o therwise the Police-Station Officer o r th e Officer- in-charge o f t h e Police-Station o r t h e Station W riter will personally cash the order . Pay cash o rders will be cashed by the person nam ed in the cash o r money- order.

696. F o r d isbursement o f Rewards , Petty C ons truc­tion an d Repairs M oney , Secret Service Money, etc., the Subdivisional Police Officer and the Circle Inspector o f Police will m a in ta in their o w n files o f duplicate general remit tance receipts which in essence form their cash books. They will, m u t a t i s m u t a n d i s , follow the Police-Station procedure .

S e c t i o n I V . — T n f i H e a d q u a r t e r s C a s h C h e s t .

697. N o pr ivate money, jewellery, etc., will ever be kept in the cash chest under any pretext whatsoever. The cash chest will be opened only in th s presence o f the Distr ic t Superintendent, o r D e p u ty Superin tendent o f Police, o r in their absence by a senior Police Officer a t headquarters.

698. Every cash chest will have tw o locks. T h e key o f one lock will be kep t by the H ead Clerk, th e o the r by the Distr ict Superintendent, o r D ep u ty Super in tendent o f Police, o r in their absence, by the senior Police Officer a t headquar te rs . The duplicate keys o f both locks will be kept in a sealed envelope in a safe in the treasury.

699. Exccpt in very urgent cases, the cash chest will never be opened a f te r the office h a s once been closed, and in such emergent eases, only between the h o u rs of 7 and 10 a .m .

700. N o one belonging to the office o f the Distr ict Superintendent o f Police except the H ead Clerk o r Account a m will be authorized to receive any sum, however small it may be, from th e t reasury and for this purpose the nam e of the clerk authorized will be notified to the treasury. The Head C lerk o r Accountant when receiving any am o u n t f rom the treasury will invaria­bly be accompanied by a p e rm an en t clei< a n d a peon. All o ther sum s o f money sent to the office o f th e Distr ict Superintendent o f Police will be received only by the Distr ic t Super in tenden t o f Police o r the Headquar ters Assistant personally. All moneys th u s received during the day will be kept in the custody o f the Headquarters Assistant until deposited in th e cash chest and all d isbursements will be m ade by the H ea d C lerk u n d e r the orders and in the presence o f the H ea d q u a r te r s Assistant. The H eadquar te rs Assistant will verify the cash balance every evening and will be held responsible for any shortage.

N O T E . — T h e p r o c e d u r e p r e s c r i b e d f o r r e c e i v i n g m o n e y from t h e t r e a s u r y w i l l a l s o b e s t r i c t l y f o l l o w e d w h e n m o o e y h a s t o be t a k e n f r o m t h e c a s h c h e s t i f t h e l a t t e r is l o c a t e d at a d i s t a n c e f r o m t h e D i s t r i c t S u p e r i n t e n d e n t ' s office,

791. Receipts for m oney will be signed by the D is­tr ict Superintendent, D ep u ty Super in tendent o f Police, or by the senior Police Officer a t f ieadquarters.

702, A cash chest will not be kept in the Police Offce ,but in the charge o f a Police guard ,e i the r the guard over the Distr ict T reasury Vault o r the g u a rd over the headquar ters Policc-Station, whicheye? is m ore conve­nient, and directly under the eye o f a sentry, who has been given formal charge o f it .

703. Every case o f defalcation o r embezzlement o r loss o f public money will be a t once reported through the Deputy Inspect o r-G enera l o f Police concerned to the Inspector-General o f Police to enable h im to take action as laid dow n in Article 34 o f the Burm a Treasury M anual, Volume I, Seventh Edition.

The report will not be delayed p en d in g enquiries tothe responsibility.

A criminal case will then be opened and a proper investigation made. The question o f prosecution or otherwise will be referred to the D istrict M agistrate on completion o f the investigation.

A regular departm ental enquiry will be instituted only when the District M agistrate considers tha t evidence is insufficient for a prosecution, or if the District Superintendent o f Police is not satisfied with the orders passed by the Court.

S e c t i o n V.—T h e D a i l y C a s h B o o k .

704. Office R eg is te r N o. I I , Daily Cash A ccoun t Book (T reasu ry F orm N o 69).— In this book will be shown the receipt and expenditure o f all Governm ent money, iacluding all transactions in connection with the permanent advance, passing through the office. The pay o f the men will he entered through the books as follows :—

O n the debtor side “ Received Ks. X Y Z .”

On the creditor side “ Disbursed as per salary cash account book K s. X, Ks. X, Y, Ks. X , Y, Z / ’ as the case may be.

705. This book will be balanced daily and the balance at the end o f cach day should correspond with the actual cash in the treasure chest p lus the to tal o f the paid vouchers, i .e . vouchers for sums paid ou t o f the office imprest and awaiting recoupm ent from the Treasury. I t will be signed daily by the District Superin­tendent o f Police or the officer in independent charge o f the district himself except when he is absent from headquarters on tour wheo it will be signed by the H eadquarters Assistant or senior officer a t headquarters. Before doing so, the officer will satisfy himself by a careful scrutiny o f the contingent register, e tc ., that all transactions for the day have been entered. Whenever the cash book is closed the officsr concerned will check the actual cash in hand with the closing balance and will certify that he .has found it correct. Signatures will invariably be dated.

706. Messing charges payable t o a food contractor by the men under train ing a t a D is tr ic t T ra in ing Depot will be deducted from Ihc pay o f th e men and disbursed direct lo the con trac to r after ob ta in ing his r e c e i p t - s tam ped when necessary. D ed u c t io n o n account o f subscrip t ions to the Distr ict Police Fund, and on account o f Police Co-operat ive Credit Society o r Stores, o r any o the r pr ivate fund authorised by th e Tnspector-Cencral o f Police, will be m ade from the pay o f officers and credited to the respective fund accounts .

Recoveries o n accoun t o f m essing charges and p r i ­vate funds will be shown as sep a ra te i tems in the

Acquit tance Rolls and Salary C ash Account Book.

These recoveries o r deduct ions will be shown in the Salary C ash Account as d isbursem ents m a d e to the Messing C o n t rac to r and to the adm in is t ra to rs o f the var ious ' private funds, from whom receipts, s tamped if necessary, m ust be obtained.

The Distr ict Super in tendent o f Police (or in his absence the Hendpuarte rs Assis tant) will exercise strict personal supervis ion over the accoun ts o f the private funds, and will see th a t all sums d u e to be credited to these funds are actually rccerved andcredited; and that they are acknowledged by corresponding receipts, s tamped when necessary.

Rules for the adm in is t ra t ion o f Distr ict Police Funds are con ta ined in A ppendix A-XXXIX.

707 S a l e o f D e p u t y C o m m i s s i o n e r ’ s A m m u n i ­t i o n - t h e District Superin tendent o f Police will not receive cash paym ent for the issue o f am m unit ion to gun liccnscholders. but will issue a chalan to rc re d i i o f the am ounl due into the treasury*

708. The daily closing balance will account for the pcrmanem advance a i headquar ters . A daily ^ s t r u c t will he entered shewing the var ious sums in hand which make up the daily cash balance, such as un^sbursod pav.recoveries o f l o s t c lo th ing ,deduct ion a l t®ch™cnls; ote The am oun ts disbursed o u t o f the pvjnwncn advance am ong the police-posts will be shown in detail

a t the end o f each financial year so as to tally with the perm anent advance o f the district, as sanctioned by the Inspcctor-General.

709. T he am ount o f each bill relating to each part o f the subsidiary register as drawn from the treasury, will be entred in the cash-book, noting the item number, and the num ber o f the register, ia the columns provided for the purpose on the debtor side o f the cash-book, in addition to quoting the treasury voucher number,in order to facilitate checking the correctness o f the am ount drawn from the treasury with the bills adm itted for payment by the District Superintendent, «.g .—

Register N o. 7, Part I, items (a) to (d)—Treasury Voucher No. dated A m ount.

Register N o. 13, Part I, items (a) to (d)—Treasury Voucher No. dated A m ount.

710. Only the daily totals o f each subsidiary register i.e., the advance register, the travelling allowance register and the Salary cash accoun t book, and the daily total o f each part o f the contingent register need be entered on the paym ent (o r creditor) side o f the cash­book.

711. When payments are m ade by cash order, or rem ittance transfer receipt, the num ber and dates of such order o r receipt will be recorded in the advance register, salary cash account-book, o r the bill register as the case m ay be.

712. I f m ore than one advance is m ade during the day, o r more than one recovery o f an advance is effec­ted during the day,the daily total o f the advance register only need be shown in the cash-book.

713. All moneys drawn from th e -treasu ry , and all disbursements o f such moneys entered i/i the cash-book, will be checked by the D istric t Superintendent with the subsidiary registers, to see th a t the am ounts a re at once posted in the cash-book.

In order to facilitate checking o f the d isbursements , the Accountant will prepare a “ D aily Statement o f Pya- m en ts ' ’ in Form Ad. 48D. The d is tr ibution o f the expen­ditu re under different heads o f accounts will be shown in it. The office Genera l Rem it tance Receipts and the original copies o f o the r Genera l Remit tance Receipts received back from the Police S tations will be filed immediately under the Daily S tatement to which they refer. In the blank headings o f the columns the diffrent heads o f accounts will be entered.

714, A cerificate tha t the entries have been checked with the check register o f bills, e ' c . , presented a t the t reasury for encashment, and fo u n d to b e correct, will be signed in the daily cash account book a t the close o f each m onth by the Distr ict Super in tendent o f Police, o r by his Headquarters Assistant o r D eputy Superintendent.

S e c t i o n VI.— T h e S a l a r y C a s h a c c o u n t B o o k . Office R e g is te r No. 12. S a la ry c a s h a c c o u n t book ,

F o r m p Qj |^ e 68 w i t h Ray a n d A c q u i t t a n c e rolls ,

' r e t u r n o f f a rc e , p a y a b s t r a c t a n d w o rk in g s h e e t sin o n e file.

7IS In this book will be shewn all the totals o f d isbursem ents o f pay to headquar te rs , Police Stations, Military Police a t headquar te rs an d posts , Punitive Police. The d isbursements shewrj in this bo o k will correspond with the pay and acqu i t tance rolls. The n u m b er o f men to w hom pay is d isbursed with the num ber shown in the return o f force.

716, All d isbursements o f pay o f clerks a t head ­q uar te rs will also be entered. E n tr ies will n o t be m ade in the di5bursement side o f this book , unti l the sums a re actually disbursed. The entries in the. book will be to talled a t the e r d o f the m o n th a n d t f i e book placed before the Distr ict Super in tenden t o f Police for signature.

717. A no te o f all undisbursed p a y a t Police S tations will be made in the salary cash account b o o k an d refunded in the following m o n th ’ s p a y bill.

S e c t i o n VII,— C o n t i n g e n t C h a r g e s .

C lass if ica tio n o f C h a rg es .

718. Appendix II (Part II) o f the B u rm a Budget M anual , Volume II, prescribes the sub-units o f Expendi­ture (detailed heads) subordinate tn the Primary Units “ Supplies aud Services” and "C on tingenc ies” u n d e r the various Budget heads.

719. A ppendix A to ihe Bur.na T reasury M anual . Volume II , shows wherever necessary the description o f charges u n d e re a c h sub-unit sudord ina te to the Primary U ni t “ Contingencies” . It also shows generally the sanction required for expenditure o f a contingent na tu re even, though not classified under,these tw o P r im ary U n i ts ,an d the par t iculars to de given in the bill ,

720. N o cont ingent expend itu re requiring the sanc­tion o f the higher au tho r i ty will be incurred without ob ta in ing the previous sanction o f authority ,

.721. Contingent expenditu re in B u rm a is divided in to two classes, namely, Audited ( th a t which requiresn o counters ignature) and Counters igned ( tha t w hich is under the direct supervis ion o f th e Contro l l ing Officer and for which monthly detailed bills have to be submitted to him fo r check, coun te rs igna tu re and transmission to th e A ccountan t-G enera l . Burm a) .

722. Contingent charges incurred in respect o f the Civil police and in respect o f “ 23. Jails. Convict Settlements, e tc .” are trea ted as A ud ited Contingencies and d raw n in T. F. No. 38. Full ins t ruc t ions regarding p repara t ion o f bills for such contingencies a rc contained in Articles 162 to 166 o f the Burm a Treasu ry M anual, Volume I.

723. C ont ingent charges in c u rred *rf 'respect o f the purchase and t ranspor t o f Military Police ra t ions and in respect o f M arine Stores and Fuel (oil and wood fuel) are treated as eoimierMgncd contingencies and are d raw n on T.F. No. 39. Full parti :u la rs regarding the p repara t ion o f these bills are con ta ined in Articles 167 to 170 o f the Treasury M anual . Volume I.

Office R eg is te r N o .31 .— R e g is te r of C o n tin g e n t Charges.

724. Only one register in Form T .F .N o . 37 will be m aintained for each financial year (1st April to 3ist M arch) which will be divided into as many parts as arc necessary, i .e . ,—

P a r t I . — Civil Police Contingencies—audited drawn on T . F . No. 38.

P a r t II.—Civil Police Supplies and Services— audited drawn on T . F . N o. 38.

p art i n —Civil Police Allowances and H onoraria , e tc .,F lu c tu a tin g — H onoraria to Officials (D epartm ental and o ther rewards) draw n no T . F . N o. 38.

Part IV.— M ilitary Police audited contingencies drawn on T. F. No. 38.

Part V.— Military Police countersigned contingen- c i^ (P u rc h a s e and transport o f rations) drawn on T . F . No. 39.

P a r t VI.— 23, Jails, Convict Settlem ents ,e tc .,d raw n on T . F . N o. 38.

P a r t VII.—M arine Audited Contingencies (27. Ports and Pilotage—Office expenses and miscellaneous) drawn on T . F . N o. 48.

P a r t V III .— M arine Countersigned Contingencies [27 Ports and Pilotage (a) Stores, (b ) Fuels] drawn on T . F . N o. 39.

Full instructions for the upkeep o f this register are pasted inside its cover and are also given in C hapter VI o f the Civil Account Code, Volme f - a n d in C hap ter VI o f th e Burnii\ Treasury M anual, Volume I.

The instructions contained in the succeeding para­graphs o f this Section will be read together with those contained in C hapter VI o f the Civil Account Code, Volume I, and C hap ter VI o f the B urm a Treasury M anual, Volume I.

725. For account purposes, a ll prisoners, whether Under-trial o r convicted, are considered as under-trials until m ade over to the Jail D epartm ent, and separate accounts need not be kept.

726. Contingent accounts fo r each m onth will be kept separately,and at the close o f the m onth , the to ta l expenditure during the m onth will be shewn.

727. In addition the total expenditure in previous m onths will be shewn. The to ta l expenditure up to date will then be shewn as under :—

Ks.T o ta l expen d ed th i s m o n th ... . .. 50 T o ta l expended In p re v io u s m on th ... 200

T o ta l ...250

728. I t is unnecessary to give details o f all expen­diture as the form only requires the details o f unusual charges requiring special sanction : such as details of office expenses, recurring charges (as house rent, etc.,) petty construction and repairs, and rewards. Brief details o f all charges exceeding K s. 25 will, however, invariably be entered in the contingent register for purposes o f local audit o f the account as the sub- vouchers therefor, being forw arded to the Accountant- General, will not be available fo r the inspection of the Outside Audit Staff, v ide N o te 4 u nder Article 162 o f the Burm a Treasury M anual, Volume 1.

72*. The contingent register will be initialled in the column “ D a te " when entries are made. The District Superintendent or his H eadquarters A ssistant will himself initial the entries in the contingent register, an d it is intended tha t he should himself check the entries in tHe register by com parison w ith the sub­vouchers, which are laid before him , and which will be caocellec. by him a t the same time.

730. When the original and subsequent additional allotments and withdrawals o f a llo tm ents a re entered

in Ihc register they will invariably be initialled by the Distr ic t Super in tendent o f Policc o r officer in independent charge o f the d is t r ic t himself.

731, The total am o u n t o f every cont ingent abs trac t will be entered in tlie rem arks co lu m n o f the register in figures as welt us? in words an d ihe entr ies shown t h u s ; “ Passed for paym ent for K s . o n ly .” The entry will then be signed by the Distr ict Super in tenden t o r his H eadquar te rs Assistant.

732. At the close o f every m o n th , the total am ount of each contingent abs t rac t will be b rough t forward a n d a grand total s truck which will agree with the detailed bill in the ease o f coun te rs igned contingencies.

K s .A b s t r a c t N o . | , s u b * v n u e h e r s ) t o 18 . d a t e d 1 0 t h . . . 5 0 0A b s t r a c t S o . 2 , s u b - v o u c h e r s 1*3 t o 3 4 , d a t * l 2 0 t h . . . 5 0 0

^ _

T o t a l ......... 1 ,0 00an d so on. ____

733. The am o u n t o f the w ork bill in the c a s t o f w ork done by a Governm ent fac tory (such as a Jail M int , W orkshop , etc.) and the am o u n t o f the bills o f th e retegrsiph D epa r tm en t for te lephone rents, ctc. which are n o t charged in the cont ingent bill, but ad ju s ted by b o o k t ransfer in th e accoun t office (see Article 111. Civil Account Code, and P 9 , Burm a Treasury M anual) , will be no ted i n ihe register and the cont ingent expenditure increased under the a p p ro ­pr ia te detailed head o f account, so as to w ork o u t the remaining balance available.

734. The ba lance a t the e n d o f every m on th will be s truck, to w atch the progress o f expenditure.

735. An am o u n t disallowed by th e countersigning oflicer, a s ex travagan t o r inadmissible under o n e ^ H i i U d head will be ad jus ted b y s short charge o n a subsequent

bill T he actual charge for each head in the register will be worked out by enter ing the am o u n t retrenched in black ink with a minus sign in th e column o f the retrenched head o n th e line o f to ta l for the bill in which th e ad jus tm en t is m ade : the fo rw ard to ta ls will thus be correct . A note will be m ade in th e remarks column against i tems disallowed.

736. G overnm ent expects tha t every public officer will exercise the same vigilance in . respect to petty contingent expenditure as he would d o if spending his own m oney—-Article 91 o f the Civil Account Code , Volume I.

737 T o secure p ro m p t com m unica t ion when investi­gat ing crime. Police S ta t ion Officers in chargc o f Police S tations and Detective Police Officers are au thorized to use the telegraph freely (v ide p a rag rap h 1669 o f the Burma Police M anual , Volum e 11). Such officers will, however, not pay for te legrams in th e o rd inary way, but will meet the charges by affixing service postage labels, and to enable them to do so. D is tr ic t Superin tendents o f Police will purchase a suRply o f service pos tage labels f rom th e treasury, and distribute thent am ong the different Police S ta t ions . The value o f the s tam ps distr ibuted will form a fixed imprest to be recouped as required by th e Distr ict Superin tendent o f Police f rom time to time.

738. The Detective officers o f th e Criminal Investiga­t ion D ep a r tm e n t will ordinari ly receive their supplies o f service labels f rom the office o f th e Deputy Inspector- General o f Police for Railways and Criminal Investiga­tion, Burma, but should they run sho r t while investigat­ing cases, they can apply ejther to Ihe Distr ict Superin­tendent o f Police o f the district in which they are, o r to the officer in charge o f the nearest Police S ta t ion fo r the necessary am o u n t o f service labels to despatch any telegrams tha t are necessary.

739. Telegram charges subm it ted by officers in charge o f Police Stations will be suppor ted by copies o f the telegrams despatched and the te legram receipts an d these will b e carefully scrutinized before the imprest is recouped.

are The delai,eri l a d i n g s in P a r t VI (paragraph 724)

(a) Dieting pr i ioners in lock-ups, o r in cus tody in Magistrate s camps.

(b) Conveyance o f under-trial , a n d convicted p r i ­soners, p r io r to being m a d e over to th e jai l authorit ies.

(c) Rem unera t ion charges fo r under- tr ia l prisoners.

(d) Fette r ing ch a rg es fo r under tr ia l prisoners.

(«) Escort charges by village h eadm en and villagers bach heading will have its own co lum n , wjtli the al lo tment noted a t the top o f the register.

741. The m onthly detailed con t ingen t bills fo r counter­signed contingencies will be prepared in T .F . No. 40 and submitted to the Contro l l ing Officers before the 7th o f the m onth succeeding th a t to which they relate.

742. The sam e order o f head ing will always be observed in the abs trac t end detailed bills. Any unusual chargc not falling under any o r the above headings will b e described in the co lum n headed “ Descrip t ion " and the am o u n t entered in th e special co lu m n provided for the purpose.

743. Before the register is b rough t ta to use by the disbursing officer, it will be ruled, and as the^clerk pays away any money he will enter the date , nam e o f payee and num ber o f sub-voucher in the three columns to the left, the am o u n t in the p roper column (marking o(T alJ the others) and in the case o f any unusua l charge, he will also take against the description th e init ials o f the officer incurring it. If vouchers have been destroyed, the letter “ D ’ will be entered in ihe rem arks column.

744. When expenditure, for which a lum p sum is granted under a single special snnciion, is continued over more than one month , the second and subsequent m on ths ' hills will bear a note o f how much has been spent up to da le (Article 102. Civil Account Code, and - Article 166, Burma Treasury M a n ^ ! ) .

745. When the use o f a pure ly vernacu la r voucher is unavoidable, a b r ie f a b s t ra c t wij] b e endorsed in English, s ta t ing the a m o u n t , the n a m e o f the payee, and the n a tu re o f payment.

746. When the s igna ture o n th e voucher is given by a m a rk o r seal o r thum b impression, it will be attested by a senior Police Officer. V ernacular signatures will always be transliterated [Article ] 3 (f)* Civil Account Code]

747. Police Station Officers will incur cont ingent ex­penditure o u t o f the perm anen t advance held by them and submit cont ingent and travelling allowance bills to the office o f the Distr ic t Super in tendent o f Police as often as may be necessary but not less than twice in a m on th for recoupm ent o f their perm anen t advance .

Note*—

P e r m a n e n t a d v a n c e i s n o t i n t e n d e d o r d i n a r i l y t o m e e t t r a v e l l i n g a l l o w a n c e a d v a n c e s a t p b c e s w h e r e t h e r e i s a T r e a s u r y o r S u b . t r e a s u r y . A d v a n c e s o f T r a v e l l i n g A l l o w a n c e s h o u l d o r d i n a r i l y b e c l a i m e d j y i a s i m p l e “ C l a i m f o r a d v a n c e s o f T r a v e l l i n g A l l o w a n c e " p r e s e n t e d a t t h e l o c a l T r e a s u r y o r S u b . t r e a s u r y , s p e c i f y i n g d e t a i l s o f t h e a d v a n c e s a n d f o r w h o m c ( a i m e d .

748. Bills received from Police S tations in the Distr ict Superintendent 's office will be s tamped with the da te s tam p o f th e office o f the Distr ic t Superinten­dent, checked and passed for paym ent .

749. T h e ' b i l l s so passed will be entered in the contingent , travell ing allowance an d o the r subsidiary registers and adm itted for paym ent .

750. The Distric1 Super in tendent o f Police will pay the am o u n t so adm it ted o u t o f th e perm anent advance held by him at headquar ters o r when the am o u n t in his hands is not sufficient, will d raw money from the treasury on abs trac t bjJJs for paym ent.

751. Payment_^of_ili£_Police S ta t ion bills will be made either by ensh order and be accompanied by a Genera l Rcmitlacce Receipt in F o rm Ad. 4 8 A.

i x i Contingent bills o f Police S ta t ions will be classified in the detail o f cont ingent charges a t the t ime they a re passed fo r paym en t a t headquarters to facili ta te check o f the entries recorded in the contingent rc&ibi(r«

753. Lock-ups and p r isoners’ cages are lighted as a rule by single wick hurr icane lanterns. In cer ta in large lock-ups double wick hurricane lanterns, kerosetj^--sas lamps, o r electric lights a re installed. Any p r o p o s a M o increase the i l lumination o f a lock-up o r p r iso n er ’s caee requires the p r io r sanction o f the Inspec tor-Genera l o f Police. When subm itt ing such proposa ls Distr ict Superin tendents o f Police will give ful l reasons for the p roposed increase together with a s ta tem ent o f the cos t , bo th capita l and recurrent, s ta t in g also th e source f rom which it is proposed to m eet the expenditure.

» r S 54,’ n ne ker? sene Per q u * n e r is th e m axim um am o u n t al lowed for a single wick hu rr icane lamp,double this a m o u n t being allowed for one with a doub le wick.

,11 n l l l ' V s h t i . i g C h a r g e s . - T h e scale o f kerosene oil allowed fo r hurricane lamps a t Police S tations and Lock-ups and the financial powers o f the Inspector- Oenera l o f Police to sanction recurr ing expenditure on account o f energy charges thereat a re contained in I temVnh, Ap/}end l* £ . I 0 . lhe Burma T reasu ry M anual, Volume II and D is tr ic t Super in tendents will see th a t the scale o f oil consum ption and energy charges is not

To -facilitate the check o f co n su m p t io n o f oil the A ccouniant will maintain a blank no te b o o k showing the number o f (amps o f various descriptions a t each

btution and Lock-up in the d is t r ic t in which he will en ter the total quant i ty o f oil supplied thereto each quarter.

756. The (act o f Payment o f rewards will be noted o n I l i e order c o r . v c y m g sanction for paym ent , q u o t i n g lit num ber and da le o f voucher, o n which payment ui.s i>ecn m o d e . - fK v j im o n n t sanctioned will be drawn

oy the D is tne i Mipcrimcndent o f Police.

757. R e w a rd s t o I n fo rm e r s , a n d f o r c a p t u r e o f P r o c l a i m e d O f f e n d e r s : S e c r e t S e rv ic e .— In cases in which i t is n o t desirable to disclose the names o f the persons, a certificate to tha t effect will be given by the Distr ict Superintendent, and a t tach ed lo the cont ingent bill, instead o f the payees ' receipt.

758. R e w a rd s t o N on-off ic ia ls f o r B r a v e ry and M e r i t o r i o u s S e rv ice .— Rewards t o Villagers for resisting dacoits , ctc., com e under this category. The rewards will be drawn by the Distr ict Super in tendent o f Police on T .F . No. 38 undt:r the sanc t ion o f competent au tho r i ty— (I tem 98 o f A ppendix A to the Burma Treasury M anual , Volume II.)

759. D e p a r t m e n t a l R e w a r d s t o Civil P o l ice Officers .— The previous sanc t ion o f the au thori ty com peten t to sanction the rew ards is necessary and the num ber and d a te o f sanction an d the am o u n t o f the reward pa id in each case will be dist inctly shown in the biil (T .F . F o . 32) and not included with other rewards— Item 97 o f A ppendix A l o the B urm a Treasury M anua l , Volume II,

760. The procedure for ihe paym ent o f M unic ipal taxes o n GovEtnment buildings is laid dow u in Item 93 o f A ppendix A to the B urm a Treasury M anual . Volume II.

761. A b s t r a c t Bills.—When th e perm anen t advance from which the head clerk has been m aking d isbursement begins to run short , o r a paym ent larger than the perm anent advance has lo be m ade, ihe accountan t will rule a red ink line across th e page, add u p the several co lum ns and en te r the c ross total In the column o f " T o ta l o f each contingent ab s t ra c t .” He will then post the several totals in a form o f cont ingent abstract, in the re spec tne form o f each class o f Police charge, detail ing against each entry the n u m b er o f sub-vouchers, and also eMering in its proper place the description o f each unusual charge, l ie will then lay this contingent abstract w W ^ j J i e sub-vouchers, and the registers before o f th e olliec w h o will put his initials a^ainM the dale o f each payment, a n d sign the abstracts , vJtich the clerk will ihen date, num ber , and present for pay men l at l be irasary.

7 6 i When a contingent bill is p repared ,o r an entry is m ade in the contingent register a n d placed before the Distr ict Superintendent o r the H eadquar te rs Assis tant,all sub-vouchers relating thereto will a lso be put u p and after the contingent bill has been checked and signed aJl sub-vouchers will be cancelled by o r in the presence o f th e officer signing ihe bill. All sub-vouchers for sum s in excess o f Ks. 25 -will be a t tached to ihe relevant contingent bills presented at the T reasury for encashment as required by the Certificate recorded in the contingent bill torm. The sub-vouchers for an d under Ks. 25 will be retained in the office till they are inspected by the ou ts ide Audit Staff o f ihe Accountant-Genera l’s office an a the objections, i f any, raised thereon have been finally settled, afier which they will be destroyed bv o r in the presence o f the Distr ict Superintendent o r the Headquarters Assistant,

Retention in the office o f sub-vouchers in excess o f Ks. 2 5 until they are called fo r by the Accountant-General not only swells the am oun ts placed under ob jec t ion against the depar tm ent in the A ccoun tan t-G ene ra l^ office and thus evokes adverse crit icism in the Audit R epor t but aUo creates unnecessary correspondence with the A ubjt Officc and should therefore be strictly avoided.

763. Drawing o f money o n abs lrac t bills when the perm anent advance in hand is more lhan ample to meet the charge is irregular. Every paym en t which can be met Irom the permanent advancc will be m e t therefrom. The procedure for the recoupm ent o f the perm anen t advance is laid down in Articles 153 a n d 154 o f t h e BurmafoMowed ' Volume ]* "W ell will be strictly

764. Contingent bills for petty sums will not be presented a t the treasury except on the Iasi working day ol the month o r on transfer o f t h e Drawing Officer xDistr ict Superintendent o f Police o r Officer in indcpea- dent charge o f the district).

7 ^ N ° money will be drawn from the ireasury u n i ^ j L ^ ^ c q u i r c d for immediate disbursement and ff. .o r any reason, any moneys drawn remain undisbursed

the> will be immediately refunded in to the treasury on a chalan quoting the n u m b er and d a te o f the treasury vouchor o r vouchers in which they were originally drawn. Thu expenditure a l ready recorded in the Contingent Register will be reduced by the sum refunded by noting the am ount with a m i n u s f —)sign against the detailed head o r heads conccrncd and the “ to ta l” column of the Contingent Register, if , however, the am o u n t so refunded relates to an a m o u n t drawn in the preceding financial year the credit will be taken t o “ XIX Police.Recoveries o f overpayment.?*’ and the conlingent expenditure o f the year in which the am o u n t is re­funded will n o t be affccted thereby.

766. I t is im por tan t chat no am o u n t be drawn f rom the treasury in the m on th o f M arch o f any f in a n ­cial year which there is n o reasonable hope o f disbursing within th a t month.

767. Conlingent charges vvjiI be recorded and treated in the accounts o f ihe m on lh in which they a re actually disbursed from the treasury (Article 90 Civil Account Code, Volume I), f f for any reason a contingent bill presented a t the t rea su ry on the lasl o r any previous working day o f ihe monlh is not paid by the treasury in tha t m onlh but is paid only in the fof- lowing monlh . the charges drawn o n tha t bill will there­fore be ireaied as expenditure o f the month in which the am o u n t was actually drawn from the treasury and not as expenditure o f ihe month in which the bill was presented at the treasury,

768. 11 will a [way* he remembered tlnu ihe disburs­ing olliccr is responsible for keeping his expenditure within tlie budget allotment. Ii at any lime during elie ye;ir ihe disbuising oilkei* eon.siJers ihat his a l lm m cni is likely to be exceeded.he v\ill. before incurring any fur- I her expenditure mulct the heads concerned, apply lo the (nspec'or-Cieneraf o f Police foi ihc requisite additional a liniment. Oil icers incurring c \p cn d iu i rc in excess o f ihe r are liable io be held pecuniarily rc<- ponsih .v ' ior such escesses.

N o t e I . — M o n e > i n d i s p u t a b l y p a y a b l e w i l l , h o w e v e r , o e v e r b e l e f t u n p a i d : a n d m o n ey - p a i d w i l l u n d e r d o c i r c u m s t a n c e s b e l e f t o u t o f t h e s c c o u o u . I t i s d o e c o n o m y t o p o s t p o n e i n e v i t a b l e p a y m e n t s , a o d it i s v e r y i m p o r t a o t t o a s c e r t a i n , l . q u i d a t e a n d r e c o r d i h e p a y m e n t o f a l l a c t u a l o b l i g a t i o n s a t tb e e a r l i e s t p o s s i b l e d a t e — A r t i c l e 194 o f C i v i l A c c o u n t C o d a , V o l u m e I.

N o i f 9 .— W h e n a n e v p e n d i t u r e o f u r g e n t n a t u r e is i n c u r r e d u n d e r t h e o r d e r s c o n t a i n e d in N o t e 1, b u t f o r « b i c h d o a l l o t m e n t h a s b e e n s a n c t i o n e d o r t h e e x i s t i n g a l l o t r o e o t is f o u n d in s u f f ic ie n t t o m e e t t h e d e m a n d , i m m e d i a t e s e e p s will b e o k e n t o o b t a i n t h e r e q u i s i t e a l l o t m e n t o r a d d i t i o o a l a l l o t m e n t .

769. Distr ict Super in tendents have n o power to transfer funds f rom one budget head to an o th e r and will therefore app ly t o the Inspec tor-Genera l o f Police when su c h t ransfe r is deemed necessary.

770. D e t a i l e d c o n t i n g e n t a s u n d e r :—

b i l l s w i l l b e s u b m i t t e d

N a t u r e o f D e ta i l e d B i l l T o w h o m t o b e s e n t .

2 6 F .c . S p e c i a l P o l i c e — P o lic e F o o d S u p p ly ...

25C . P o m a n d P i l o t a g e - P u r c h a s e o f M a r i n e S to r e * a n d F u e l .e t c .

S u p e r i n t e n d e n t , P o l i c e S u p p l ie s ,N a u t i c a l A d v i s e r t o t h e

G o v e r n m e n t o f B u r m a ,

S e c t i o n V H l .— T h *. C h e c k i n g o f B i l l s .

771. Bill R e g i s t e r (Office R e g i s t e r N o . 14).— A bill register in F o rm Police Ad. 48 wilt be m ain ta ined to enable a watch lo be kept over the paym en t o f bills received from Police Stations. T h e entries in the register will be made in the prcsencc o f the D is tr ic t Superin* tendent o f Police o r his H eadquar te rs Assis tant or Deputy Super in tendent a t the t im e o f o p en ing the post, and each entry will be initialled and da ted , a t the lime it is made, in co lum n 6. W h en imiall ing column 10, the am oun t will be com pared with ihe con t ingen t , or travelling allowance register a s the case m ay be. This

register wilt enable the D istrict Superintendent o f Police to keep a watch over any delays in payment o f Police S tation bills.

771. T re a su ry Pass Book (Office R e g is te r Mo. 15).— A check register o f bills, etc., presented a t the treasury for encashm ent, will be maintained in T.K. No. 37A and kept ia the personal custody o f the District Superin­tendent o f Police o r his H eadquarters Assistant. All bills, etc., will be signed by the District Superintendent o f Police o r his Headquarters Assistant, before being presented for encashment, and will first be erftered in this book, which will be sent together with bills, etc., to the treasury. The entries will be checked and initialled by the Treasury Accountant, as the bills are passed. The entries in the book will also be checked and initialled at the end o f each month by the D istrict Superintendent of Police o r his Headquarters Assistant.

773. D eductions made by the T reasury Officer, on retrenchm ent orders from the Accountant-General, will be shown in full in this register, with an explanatory note to guard against mistakes as the daily cash account book which should tally with this register shows only the net am oun t draw n from the treasury.

S e c t i o n IX.—A d v a n c e s .

774. R e g is te r N o. 16.—Register o f Advances from the Office Perm anent Advance will be maintained in Form A d. 8 7 . Only advances made from the Office Permanent Advance wifi be recorded in this register. Such advances will be recovered in cash and the Office perm anent Advance recouped as early as possible. This register will be maintained by the Accountant.

774A, R e g is te r N o. I6A.—The Register o f Long­term Advances will be maintained in Form A d. 8 7 b . This register will be used fo r recording the recovery of long-term advances on account o f house-purchase, building o r repair, conveyancc o r typew riter purchase, advances from the General Provident Fund. cic. A

separate page will be allotted to each individual concerned, and each instalment will be entered as it is repaid. When an advance is fully repaid, the interest due according to the rate mentioned in the order o f sanction wiU be calculated and its recovery will also be entered in the individual account. This register will be maintained by the Pay Clerk.

775. Aft advance register by which recoveries will be watched will be maintained in F o rm Ad. 87.

S e c t i o n X . —C o u r t A t t a c h m e n t s .

776. C o u r t A t ta c h m e n t R eg is te r (Office R eg is te rNo. 17).—This register is maintained in Fdrm Police Ad. 50, which is self-explanatory. E ach entry will be initialled by the D istrict Superintendent o f Police. Standing orders relating to Court attachm ents are contained in Section 60 ( I ) o f p a r t I o f the Civil Procedure Code and Rule 48 o f O rder XXI o f Appendix E to the first schedule thereto and in Appendix A-X LII.

S e c t i o n XI.— T h e G e n e r a l O r d e r B o o k .

777. G e n e ra l O r d e r Book (R e g is te r No,32.)__Itis essential th a t a t the close o f each m onth a certificate in the form mentioned in paragraph 859 be given and signed by the District Superintendent o f Police.

S e c t i o n X I I . — a c c o u n t a n t G e n e r a l ’s O b j e c t i o n s .

.778. Office copies of the half margins issued by the Accountant-general will be kept in a bound book and reviewed by the District Superintendent monthly. H e will see th a t A ccountant-G eneral’s ob jections received prom pt a tten tion and that they a re finally disposed o f within tw o m onths from the date o f receipt. I f any objection cannot be disposed o f within a fortnight ail a d in te r im reply will be sent indicating w hat action is being taken.

S e c t i o n X I I 1.— T r a v e l l i n g A l l o w a n c e .

779. G a z e t te d Officers.—The Travelling Allowance o f Imperial Police Officer will be drawn on T. F. N o.9 (oink colour) and th a t o f Provincial Police O m c e ry .e . , Deputy Superintendents of Police including those officia­ting as District Superirrt^idents o f Police will be drawn on T .F . N o. 9 (buff colcur).

780. The travelling bills o f all gazetted police officers in the District Police require the countersignature o t the Deputy. Inspectors -o f Police concerned.

Assistant Superintendents o f Police and Deputy Superintendents o f Police who are not m independent charge o f districts will submit the ir travailing ™owance bills id duplicate to the District Superintendent o f Police who after scrutiny, will forward the original copies o f the t i l ls 'th ro u g h the Deplr.y C o m m i s s i o n e r to tbe Deputy Inspector-Ueneral o f Police of the R ange concerned. Similarly D istric t Superintendents o f Police and other officers in independent charge o f districts will PrePar« their bills in duplicate and subm it the original copy through the Deputy Commissioner to the Deputy Inspector-General o f Police o f the Range. The duplicate ccmies o f the bills will be kept m the office o f the D i s t r i c t Superintendent o f Police in a separate file for each financial year with an index showing the.names o f officers, d a te o f c la im ,period to winch the claim relatesand the amount.

781 D istrict Superintendents and Officers in charge o f districts will also attach to the ir m onthly reports a precis o f their movements during the month.

782. In o rder to watch the progress o f expenditure against the budget allotment, the am ounts for which the claims a re passed by the D eputy Inspector-General o f Police will, on the return o f the bills after counter- signature and before they a re returned to the officers concerned, be entered in the relevant parts o f the Othce Register No. 18 (T .F .N o. 95A), v id e paragraph 788— and the m em orandum o f budget allo tm ent will then be filled in in bo th copies o f the bills.

783. A ny am oun t subsequently refunded in cash into the Treasury as a..result o f an aud it objection o r for any o th e r reason, will be entered with a minus sign below the last entry o f the progressive to ta l in the relevant p a r t o f Register No. 18 and the to ta l expenditure reduced thereby.

784. In sp e c to rs — The travelling allowance o f Iuspeciois will be drawn o n T .F . N o . 34. Separate bills may be prepared for each Inspector o r the claims of more than one officer may be grouped together in one bill as may be found convenient fo r purposes o f disburse ment bu t the blaim by an Inspector will no t be included in the bill fo r Sub-Inspectors and other lower ranks.

795. F o r purposes o f travelling allowance the sphere o f du ty of Fxecutive Sub* Inspectors and officers o f lower rank in (he D istrict Police is assum ed to be the area within a radius o f IS miles o f I heir headquarters i.e. the D is tr ic t Headquarters o r the Police S ta tion to which they a re a ttached. The jurisdiction o f C ourt Prosecuting Sub-Inspectors o f Police is limited to the ir headquarters and they a re accordingly entitled to travelling allowance for any journey which takes them a distance o f over five miles from their headquarters sta tions.

786. S u b - in sp e c to rs and L ow er Ranks.—The travel­ling allow ance bills o f Sub-Inspectors and lower ranks will a lso be prepared in T ,F 34. The procedure for the preparation and submission o f travelling allowance bills by Police S tations to the D istrict Superin tendents o f Police is laid down in paragraph 1383 o f the Burma Police Manual* Volume II.

787. P ro c e d u re a t H e a d q u a r te r s .—On rcceipt o f these bills in the D istrict Superintendent's office they will be checked with the C om m and Certificate un3 with reference to Rules ond Standing Ocders and passed for paym ent o f the am ount due and admissible.

As each bill is passed for paym ent its total will be entered in Office Register No. 18 (Miscellaneous. U-59) and initialled by the District Superintendent o f Police or the H eadquarters Assistant as the case may be.

788. Office Register N o . 18 in miscellaneous 11-59 wiU be m aintained for the record o f the travelling allow­ance o f all police officers in the district. This register will be divided in to five p a r t s :—

Parc I will contain the travelling allowance charges of all Civil Police Officers o f and below the rank o f Deputy Superintendent o f Police (including those officiating as D istric t Superintendents o f Police) which are d a t a b l e to the D istric t Superintendent’s allo tm ent uadet " 2 4 C. a. District Police— Allowances, etc., F luctuating Allowance, Fluctuating, Yo t c d -”

P a r t II will contaio the travelling allawance charges o f th e M ilitary Police which are debit able to the allot­m ent under “ 26. F .a . Police Force, Allowances, e tc .— Fluctuating, Travelling Allowance— Fluctuating, V oted .”

P a r t 111 will contain travelling allowance charges o f B urm a Police (Class I) Officers which a re debi table to ♦* Travelling Allowance, C harged.”

P a r t IV will contain the travelling allowance charges of escorts over treasure which a re debitable to “ M .C u r r e n c y "

P a r t V will contain the travelling allowance charges o f t h e M o to r Vehicles Staff which a re deditable to the head “ 10D. Charges on account o f M otor Vehicles Taxation Act. b. Mofussil — Allowances, e tc .. F luctuating— Travelling Allowance—Voted.

789. U there is sufficient perm anent aCvance the bills received from Police Stations will be paid therefrom and the fact o f payment recorded in the remarks column o f the Travelling Allowance Register and attested and dated by the District Superintendent o f Police o r the H eadquarters Assistant.

790. When the balance in the perm anen t advance is low and whenever bills o f the headquarters staff which cannot be paid ou t o f the perm anent advance have to be encashed, a line will be drawn across the Travelling Allowance Register and the entries (excepting those

which have been circled—v id e paragraph 794) since the preparation o f the last bill to talled and consolidated into an abstract in T .F . N o. 34 in the sam e order as entered in the Travelling Allowance Register. The abstract will be prepared in indelible pencil and a carbon copy taken. The entries in the first page o f the form will, however, invariabiy be in ink. This abstrac t supported by the original (indelible pencil) copies o f the station bills ( in English and an-English transla tion o f the vernacular bills and) signed and countersigned by the D isirict Superintendent o f Police o r the Headquarters Assistant as the case may be, will be sent to the Treasury fo r encashm ent. T he carbon copies o f th e bills (in English and the bills in vernacular together with the carbon copy o f the consolidated abstract) which will be clearly m arked “ office copy” and initialled and dated by the officer signing the original cupy, will be retained in the office duly stam ped as cancelled.

791. Similarly bills fo r Inspectors and the headquarters staff will be entered in the Travelling Allowance Register as they are passed and will be signed and countersigned by the District Superintendent o f Police o r Headquarters Assistant as the case may b t ,a n d presented a t the treasury fo r encashment, the office copies o f the bills being retained in the office as prescribed in paragraph 790.

792. A lineVill be drawn and the to ta l struck in the Travelling Allowance Register each time a bill is prepared fo r encashment and th e to ta l attested by the dated signature o f the District Superintendent o f Police o r the H eadquarters Assistant as the case m ay b e a t the same lime as the bill is signed and countersigned.

793. A progressive total will be s truck each tim e a bill is prepared and will be noted in the rem arks column o f the Register so as to enable a watch to be kept over the progress o f expenditure against the respective allotm ents. A t the sam e time the m em orandum of the budget allotm ent will be filled in in the space provided fo r it in the travelling allowance bills.

794. When bills o f D eputy Superintendents o f Police afte r countersignature by Deputy Inspectors- General o f Police are received back in the District

Superintendent1 s office a t a time when i t is no t convenient to close Part I o f the Travelling Allowance Register for p reparation o f travelling allowance bills o f the subordinate officers fo r encashment a t the treasury they m ay be entered in the register below the last entry b u t with the am ount circled round and the progressive total struck in the rem arks column o f the register against this en try by adding tbe am oun t o f th is bill to the last progressive total. T he am ount so arrived at will be entered in the m em orandum o f budget allo tm ent in the officer’s travelling allowance bill.

The same procedure shall also be followed in respect of bills o f Inspectors which shall be prepared by them in T .F . N o .34 in duplicate in ink and in respect o f any bills o f o ther subordinate officers when those have to be drawn and disbursed immediately.

795. Any am oum s for which the com m and certificates are no t received will be held under objection in the District Superintendent's office. W hen the com m and certificates a re subsequently received, the objections will be removed and the dates o f the journeys corrected if necessary.

796. Bills fo r journeys performed on account of escorts over treasure which a re debitable to a 39. C ur­rency1* will be subjected to the sam e scrutiny as other bills and entered in Part IV o f Office Regjsiei N o. IS before they are sent to the Treasury fo r paym ent. The D istrict Superintendent has no con tro l over the allom ent under this head which is held by the Accountant-General.

797. E vep ' evening the items in Parts I . I I and IV blow the last line which bave been paid from the permanent advance, will be totalled and the to ta l carried to cash book, to account fo r the deficiency in perm anent advance.

798. Bills passed ba t no t paid from the perm anent advance will be excluded when adding up the daily total for the purposes o f pa rag raph 710.

799. T he original budget allotm ents and the subse­quent modifications thereinf sanctioned by the Inspector* General o f Polce in respect o f the Civil and M ilitary

Police will be entered at the top o f the page in the relevant parts o f the Travelling Allowance Register and the modified figures will bscarried over to the next and the succeeding pages as may be nccesary. All entries will be attested by the dated initials o f the District Superintendent o f Police o r o ther Officer in charge o f the distric t o r by the Headquarters A ssistant If he is a gazetted officer.

800. Travelling Allowance draw n fo r an officer, but n o t paid to him within thirty days from the date on which it is d raw n, will be refunded by shortdaw al in the next bill presented for travelling allowance. I f no such bill is presented by the end o f the m onth the undisbursed am oun t wifi be refunded in to the treasury cash.

G e n e r a l R u l e * .

SOI. The travelling allowance o f a n officer, on whatever duty he m ay be employed, is chargeable to the sam e head as his pay.

802. The travelling allowance o f an officer transferred from one departm en t to another is-debited to the depart­m ent to which he is transferred.

803. T he 'trave lling allowance o f an officer called away from his du ty to give evidence m any Court, is, during the period o f his absence, debited to the departm ent which would bear the charge i f the officer were on duty.

804. A ll travelling aitowance bills o f officers o ther then the head o f a departm ent will be countersigned before payment.

805. The duty o f countersigning travelling allowance bills o f all D istrict Superintendents o f Police, Assistant Superintendents o f Police and Oeputy Superintendents o f Police has been delegated to the D epu ty Inspectors- General o f Police under whom they serve. The District Superintendent o f Police is the countersigning authority in respect o f the travelling allowance bills o f his office establishment and o f the Inspectors o f Police under his

command. The H eadquarters Assistant, i f he is o f gazetted rank, is the countersigning authority in respect o f the travelling allowance bills o f subordniate Police Officers o f and below the rank o f Sub-In spec to r o f Police.

T he duty o f countersignature canno t be re-delegated by these officers to any o ther lower au thority . These officers will he held personally responsible for any irregular claim passed by them.

806. In calculating travelling allowance a t mileage rates, fraction o f a mile will be om itted from the total o f a bill, bu t no t from the various item s o f which the bill is composed.

807. When an officer is transferred a t his own request o r in consequence o f his own misconduct, the authority sanctioning his transfer will, by a special order (which will be com m unicated to the A ccountant-General) direct whether all o r any o f the concessions allowed by Rules in Section IV o f the Burma Travelling Allowance Rules should be withheld o r reduced (Rule 81 o f t h e Burma Travelling Allowance Rules).

In the absence o f such a n o rder the Accountant- General will assume that the officer has been transferred for reasons o f public convenience.

808. In tde case o f non-gazetted officers a certificate from the head o f the office m ay be accepted in lieu o f the copy o f the order.

809. T he au tho rity competent co o rder the transfer may, if it th inks fit, by special o rder, p e rm it au officer transferred fo r misconduct, to draw travelling allowance.

810. F o r the purpose o f travelling allowance, C onsta ­bles a re classed as inferior servants and all other PoliceOfficers are superior servants [Rule 6(9) (c) o f the BurmaTravelling Allowance Rules].

Pu0iicf ° ® ? ? rs - as well a s o th e r Government officers, when travelling, by sea o r river, will travel by O ovem m ent vessels, whenever such vessels a re available-

812. Journc)* 10 draw pay o f the force either a t District Headquarters, at the nearest Sub-treasury, o r a t a Police S tation usually gets the pay and allowances of its staff arc a recognized duty o f the police force. Travelling Allowance can therefore be drawn for such journeys if it is otherwise admissible under the Burma Travelling Allowance Rules.

T ravelling A llow ance fo r Jo u rn ey s on T o u r , Transfer» e tc .

8 H . The travelling allowance o f all Civil Officers and men is regulated by the Burma Travelling Allowance Rules published with the Local G overnm ent Finance Department Notification N o. 45 o f the 19th November, 1927, as subsequently amended o r modified a n d the Annexures appended thereto.

T rav e ll in g A llo w an ce co Po1i<e-m en w hose ho rne t a r e in Ind ia when p ro ceed in g on and r e tu rn in g fro m leave.

814. Head Constables and Constables whose homes are in India and who were appointed substantively in the D istrict Police and the Rangoon Town Police prior to the 8th February 1935, are entitled to the grant o f a free passage fo r themselves by sea, river o r rail, by the class to which they a re entitled, to and from their homes when proceeding on o r rsturning from leave, subject to the conditions (I) that - :he m axim um number o f free passages granted does not exceed three in the course of the Head C onstable’s and C onstable 's en tire service ;(2) that a Tite p a r a g e :>hall not be granted until a Head Constable or C onstable lias completed 5 years1 service in the District Police or the R angoon Town Police ;(3) that a second free passage shall not be granted till he has completed 15 years’ service ; and (4) that a further free passage bhail nol be granied till he has completed 25 years1 service.

Nort.—1. The cost or tickets for the forward steamer and Railway journey both in Burma and Endia wi{| be advanced to the men from the office permanent advance which will be subsequently recouped by drawing the amount from the Treasury on a Travelling Allowance bill (Form T.F.

N o . 34). I f a t an y t im e th e a m o u n t o f th e p e rm a n en t adv an ce is fo u n d to be insufficient t o m eet th e d e m a n d s , tb e requ is i te a m o u n t will b e d ra w n f ro m th e T reasu ry forthw ith o n a sep a ra te T rav e l l in g A llow ance bill a n d d isbursed to th e m e n a s qu ick ly as possib le . T h e co s t o f t ick e ts f o r the re tu rn jo u rn e y s will in th e first i r s ta n ce be p a id by th e m en them selves a n d recouped a s soon a t th e y re tu rn to du ty .

N o t e .— 2 . T h i s c o n c e s s i o n i n n o w a y a f f e c t s t h e o r d e : c o n t a i n e d jo p a r a g r a p h 147 o f t h i s M a n u a l , r e s t r i c t i n g t h e p e r c e n t a g e o f m e n w h o m a y b e a l l o w e d l e a v e a t o n e t im e .

N ote 3— T h e g ra n t o f f ree passages shou ld b e reco rd ed in th e la s t c o lu m n o f th e leave p ag e o f th e C h a ra c te r an d Serv ice R olls o f H ead C ons tab les aad C o n s tab le s a g a in s t th e leave e n tr ie s w ith d a te d In i t ia l o f th e o S c e r s an c t io n in g th e leave .

N o t e . — 4. T h e fac t o f (he g ra n t o f th i s concession will be noted on each occasion in th e C h a ra c te r an d Serv ice Roll o r th e H ead C o n s tab le 2nd C ons tab le co n ce rn ed to enable tb e D is t r ic t S uper in ten d en t o f Po lice to w atch tb e g ran t o f tb e concession o n the s u b se q u en t o c c a s io n o r o ccas io o s .

G ran t o f Advances of Travelling A llow ance to Subord inate Police Officers of and below tb e rank of Inspectors travelling on du ty beyond the l im its of th e ir districts.

815. The orders o f G overnm ent on the subject are reproduced^n Appendix A-XXIX,

G rant of Advances of Travelling Allowance to th e m em bers of th e Flying Squads.

816. T he orders o f G overnm ent and the Rules relating to the g ran t of such advances a re reproduced in Appendix A»XXX.

817. Unless there are very urgent and special reasons to the contrary, no journey will be made by rail o r steam boat which cao be performed with sufficient speed on foo(, and no letters o r papers' will be sent by messenger, or rail, o r steam-boat, which can be sent with sufficient speed on foot, and no letters o r papers will be sent by messenger or rail o r steam -boat which can be sent by post.

SEctioN X I V . — P r o c e d u r e r e g a r d i n g f e e s r e a l i z e d

‘ O N A C C O U N T O F P O L I C E S U P P L I E D T O P R IV A T E F U N C T I O N S , T H E A T R E S , E T C ,

Office Register No. 19—Register of Pro­forma Account of Receipts and Expen­diture relating to fees realized on account of Police Supplied to private functions, theatres, etc.

818. This register will be maintained in Form Ad, Police 100. Each en try will be initialled by the D istrict Superintendent o f Police o r the H eadquarters Assistant.

Full instructions for its upkeep wilt be found in Appendix A-XI.

S e c t i o n XV.— L a u n c h e s a n d M o t o r B o a t s .

819. Charges for the use o f G overnm ent Vessels— large steam o r m otor-lacnches, hoouse-boats and small m otor-boats—permanently allotted to the D istrict Superintendent o f Police o r h ired by him from other departm ents are debitable tc the head “ 24C. a. District Police—Charge for Launches— Voted.

The full rate o f hire is debitable to this departm ent for all d a y | on which a G overnm ent launch or b o a t is employed by the D istrict Superintendent o f Police or his subordinate officers. A launch or b o a t will be held to have been continuously employed from the date i t if required to leave its headquarters to the date o f its re turn to headquarters and also, in the case o f a steam lauch, for any day on which, though no t actually leaving headquarters, the vesset is kept under steam by the order o f the officer using her.

820. T he sal e-proceeds o f em pty tins for kerosene oil, lubricating oil, etc., will be credited to the head “ XX. Ports and Pilotage—Sal e-proceeds o f Vessels and Stores” and the fines imposed under Rule 7 o f the Burma G overnm ent Launch Rules on members o f the crews because o f excess consumption o f m arine stores and fuel o r because o f other trivial offences will be credited to the head “ 25. Ports and Pilotage— (C ) fbl (I) Fuel—Reduction o f charges.

S e c t i o n X V I . — A u d i t o r s ’ I n s p e c t i o n s .

8 2 1 . G o v e r n m e n t h a s l a id d o w n t h a t ihese i n s p e c t io n s a r e n o t t o be t o o f r e q u e n t , a n d a r e n o t to b e c o m e a r e g u l a r a u d i t , a s th is w o u l d w e a k e n th e r e s p o n s ib i l s ty o f t h e execu t ive off icers f o r the keep ing o f t h e i r o w n a c c o u n t s . I t is t o b e c le a r ly u n d e r s to o d t h a t n o t h i n g i n t h e n a t u r e o f a local o r test a u d i t s h o u l d b e p e r f o r m e d , n o r s h o u l d a n y t h i n g b e d o n e to w e a k e n th e r e s p o n s ib i l i ry o f t h e D i s t r i c t S u p e r i n t e n d e n t o f P o l ic e i n a c c o u n t s m a t t e r s . T h e w o r k o f th e p e r i p a t e t i c s t a f f s h o u l d b e m e r e l y e d u c a t i v e , a n d s h o u ld be s t r ic t ly c o n f in e d l o i n s p e c t io n , w i t h s u g g e s t i o n s , fo r i m p r o v e m e n t in m e t h o d a n d sy s te m .

C H A P T E R X X X V I I I .

Records of Services.C h a r a c t e r a n d Ser v ic e R o l l s — R e g i s t e r N o . 20

A d . } 6 ,( F o r m ^ 5 ^ 7 7 5 )•

822. A C h a r a c t e r a n d Se rv ice R o l l will b e m a i n t a i n e d in E n g l i s h in e a c h D i s t r i c t S u p e r i n t e n d e n t ’s Office in w h ich will b e r e c o r d e d f o r c a c h m a n in th e c o n s t a b u l a r y u p t o a n d i n c lu d in g t h e r a n k o f S u b - I n s p e c t o r , a l l t h e d e ta i l s ca l led fo r b y t h e f o r m . I f th e re a r e t w o o r m o r e m e n o f th e s a m e n a m e se rv ing in a d i s t r i c t t h e f a t h e r ’s n a m ; o f e a c h wil l b e e n te re d o n t h e o u t s id e o f h is C h a ra d e * ' a n d Serv icc R o l l a n d t h e n u m b e r s I, II, I I I , e tc . . suffixed to th e n a m e s o a s t o p rev en t c o n f u s i o n b e tw e e n th e m . T h e u t m o s t c a r c wil l b e t a k e n t h a t nil i n f o r m a t i o n re q u i re d in t h e f o r m is c o r r e c t ly g iven a n d th a t e n t r i e s a re c h e c k e d b y t h e G e n e r a l O r d e r B o o k , H o s p i t a l R e g is ter , a n d by foils o f G o o d Se rv ice C er t i f ica tes . T h e F i n g e r P r in t S e a rc h

Sli? Form r e & r n Enli5tmen‘a n d in th e c a s e o f m e n b e lo n g in g t o o t h e r d is t r ic t s a n d

p ro v in ce s th e ver i f ica t ion roll F o r m ( I n d ia n s ) will

b e n e a t ly p a s t e d i n a f t e r t h e l a s t p a g e o f t h e C h a r a c t e r a n d Se rv ice R o l l . Al l e n t r i e s will b e m a d e i n i n k a n d s ign ed b y t h e D is t r i c t S u p e r i n t e n d e n t o f P o l ic e a t th e

tiire, o r if he is absen t from headquarters by the Head­quarters Assistant o r Deputy Superintendent. Erasures will o n no account be allowed.

823. In the space s e t apart fo r m arks o f indentifica- lion in serial num ber 2, ail scars and peculiarities will be n o ted .

824. The particular relation to whom the Police Officer desires to leave his presonal p roperty should he die whilst serving in the Police will be specially mentioned in serial num ber 4.

815. When a m an leaves the force, b rie f reasons for leaving will be entered in the space set apart fo r the purposeinseria l num ber 10, thus:— 1* Resigned at his own request,” “ Convicted o f receiving an illegal gratification,” etc., and the character which he bore previous to his discharge will ttlso be entered below. The character given to the m an will tally with the character recorded on his discharge certificate.

826. W hen a m an is admitted in to hospital the first two colum ns o f serial number 14 will be filled in. On discharge from hospital the inform ation required in the re g a in in g columns will be entered from the counterfoil o f the H ospita l Admission tickets. In the case o f m en adm itted into hospital a t a n outstation, however, the entries can only be filled in on receipt o f the counterfoil o f the H ospital Admission tickets from the Station W riter.

827. In add ition to war medals,deco rations, rewards by special prom otion, grant o f good service certificates, notes o f good conduct and awards by Government, such as the g ran t o f a silvermounted dah, presentation o f revolver or gun, certificate o f honour, etc., the g ran t o f all the m oney rewards m entioned in paragraph 230 will be recorded in the space set ap a r t for the purpose in serial num ber 15.

828. [f the punishm ent is a magisterial conviction, the M agistrate’s case number and d a te ,an d whether any departm ental penalty as the result o f the conviction has

been (imposed, will be m entioned. I f the puaishment was awarded by a Deputy Inspcc to r-G cnxal. or by the Inspector-General o f Police, the num ber and d a te o f the letter aw arding the punishm ent will be quoted.

829. In the case o f a reduction, the necessary entry will also be m ade in the space set apart for*Appointm ents, Prom otions and Reductions” in serial n u m b e r9 . When all such entries are made the general o rder num ber and date will invariably be quoted in the blank space on the left-hand side o f the colum n and each entry will be attested by the signature o f th e D istrict Superintendent o f Police or Headquarters Assistant and dated. When entries a re m ade o f releases from suspension it will be clearly noted whether the accusations have been found to be entirely false o r whether, although the allegations were no t proved, there were reasonable grounds fo r believing them to be true.

830. Punishments awarded at outs'&tions by Sudivi- sional Police Officers o r Inspectors will be entered o r receipt o f the M onthly Return o f punishments aw ared by them,

831. On the last page o f the roH the tolled finger impressions o f all the fingers (including thumbs) will be accurately^ recorded.

832. When a m an is transferred from one district to another the necessary entries will be m ade in the space set ap a r t for that purpose on page 3 and the character and service roll will then be sent under registered cover to the D istrict Superintendent o f Police concerned.

833. Character and Servicc Rolls will be handled carefully and will no t be subjected to rough usage. They will be kept in a small press under lock and key in the personal custody o f th e lfe n d Clerk. The press will be divided in to as m any compartments as are required, each com partm ent containing as many C haracter and Service Rolfs as they are conveniently hoid. and being also large enough to allow o f the rolls being placed therein with­out being crushed or folded. For convenience o f search each com partm ent wifi be labelled with the Constabulary numbers o f the C haracter and Servicc Rolls which it contains.

S e c t i o n I ! . — L o n g - R o l l — R e g i s t e r N o . 21

/ r - . A d . 17 ( F o r m p OLKT53

834. As Character and Service Rolls a re destroyed three years after death, dism issal,resignation o r discharge, it is neccssary fo r purposes o f reference and as an Index to Character and Service Rolls to maintain a register showing the following particulars o f each man in the C onstabulary up to and including the rank of Sub-Inspector

(b) Constabulary numbers, nam e, father 's nam e, residence and race.

(a) Age and date of enlistment.(c) D ate arid reasons for leaving the force and

character on leaVing.

835. H a lf o f one double page o f the Long Roll will be devoted to such Constabulary number. To each district will be assigned as m any numbers as the num ber of the sanctioned strength and old num bers will not begin to be used until the last Constabulary num ber assigned to . the district has been utilized. Thus i f the sanctioned strength o f a d istric t is 250, old numbers rendered vacant by death, discharge, etc., will commence to be used only when the last number, namely 250, has been utilized ; bu t when old num bers are being assigned, ths f irs t one vacant in serial o rder from 1 to 250 will be the f irs t assigned. By this method the Constabulary numbers in a district will no t require constant revision whilst provision will be made for the revision o f u tdcr on appeal o r fo r re-enlistment. C are will be taken that the entries in every respect with the sim ilar entries m ade in the C haracter and Service Roll and that erasures are not allowed.

S e c t i o n I I I . — S e n j o r i t y - R o l l — R e g i s t e r N o. 2 2 ( F o r m p o l i c e —A d . 80.)

836. A com panion volume to the Long Roll showing the order o f seniority o f every man in the force from

21

Sub-Inspector downwards will be kept in form Police Ad. 80.

I n s t r u c t i o n s f o r k e e p i n g u p i h e S e n i o r i t y - R o l l .

837 fa) A book in Form Police Ad. 80, will be divided* off according to district ’requirements, with separate parts for Court Prosecuting SuW nspsctors, Sub-Inspectors o f Police, S tation W ate rs Head Cons­tables, Lance Head Constables and Constables.

(b) Names o f men will be written sufficiently far apart to enable the dates o f successive increments to be entered in column 4.

(C > In the column o f rem arks the reasons for passing over a m an will be entered. If passed over more than once fo r the sam e reason, recourring entries need not be made every time that a man is passed over, the f irs t entry being sufficient unless, o r until, fresh reasons exist. Names o f man will be written sufficiently far apart to allow of rem arks being entered- I f necessary every alternate page may be left blank.

838 When a Police Offi.-er, holding a permanent appointm ent is temporarily c r permanently reduced to a lower rank, he will be placed at the top o f the lower rank r tv e as may otherwise be expressly ordered by the punish- in* or revising authority. The first page o f each rank will therefore be left b lank to enable the necessary entries to be made.

839 T he procedure laid down in paragraph 838 will be followed in the eases o f directly appointed officers who are reduced to lower rank.

840 When an officer who is“ officiating” o r ‘'provi­sionally substantive” or “ on p robation” is reverted, whether temporarily or permanently, to lower rank, he will resume the place in the lowar rank which he origi­nally held before his promotion to higher rank-

841. A t the end o f each part divided off for perm anent Prosecuting Sub-Inspectors. Sub-Inspectors, Station W riters and Head C onstables a few pages be left blank on which to enter the names o f officers officiating in these ranks.

S e c t i o n IV.— H o s p i t a l R e g i s t e r — R e g i s t e r N o . 23

y_ a d . i i »(Fo r m F5U «70>

842. T his register will be compiled from the Hospital Tickets (F orm p*ficg \°A) o f ail PoIicc Officers o f andb e l o w t h e r a n k n f S n b - I n s p 2C t o r o f P o l i c e .

The entries in this regisier will be m ade o n each occasion an officer o f o r below the rank o f Sub-Inspector o f Police enters o r leaves hospita l aod will show the n u m te r o f officers attending hospital in the year.

Similar entries will also be m ad e in Character and Service Rulls, and will show the num ber o f times the officers concerned have been adm itted to hospital during their service.

The* alien turn o f officers is d raw n to Article 288, Civil Scrvicc Regulations.

843. O n receipt o f hospital tickets from Police Stations the entries will be checked with the General Diartes and an entry will b e m ade in the Genera! O rder Book and the Hospital Register, stating the oature of the disease, the serial numbers and dates o f the Genera! Diary entries, and the dates and hours o f admission and discharge. Although Police Officers above the rank o f Head Constable arc no t entitled to hospital leave, the adm ission o f Sub-Inspectors in to hospital will be entered in the Hospiial Register and Character and Service Roll, bu t the days spent by them in hospital witl be I re a led as leave due to them and entered in the page for leave in the C haracter and Service Roil. Men of and below the rank o f Head Constable are entitled to hospital leave, v id e paragraph 143 o f th is Manual.

S e c t i o n V.—H o s p i t a l T i c k e t s .

844. O n receipt o f the General Diary and the HospitalTickets in Form in the office o f the DistrictSuperintendent (he necessary particulars in respect o f Police Officers ineligible for hospital leave will be

entered ifi the General O rder Book and the H ospital Register. The H ospital tickets o f Police Officers eligible for hospital leave, v i d e paragraph 1 4 2 will be forwarded to the Civil Surgeon for countersignature and the necessary entries in respect o f them will be made only on their re turn from the Civil Surgeon.

Before th e tickets are fonvarded to the Civil Surgeon for euuuiesignaturc i t should be seen th a t the entrieson the reverse o f the form have been properly filled in by the medical officer who treated the patient.

The Hospital tickets o f men who die in hospital will be forwarded direct to the officc o f the District Superintendent o f Police by the Medical Officer in charge o f the hospital.

S e c t i o n V I — S e r v i c e B o o k s — R e g i s t e r No. 2 4

(F orm T .F . N o. 33).

S45. A service book will be maintained for every Police Officer o f the rank o f officiating Inspector o f Police and perm anent Inspector o f Police. The instructions printed o n the fly-leaf o f the book will be carefully observed. It is im portant th a t the entries on the first page should be renewed o r rc-attested a t least every live years. T he thum b and finger impressions once given do no t require repetition o r re-attestation. All entries from the C haracter and Service Rolls o f Officers who have been promoted from the ranks will be made in their Service Books in which all entries will continue to be m ade until the ufficci either qu its the servicc or is prom oted to Gazetted rank.

8 4 6 . The necessary particulars o f G azetted Officers are maintained by the Accountant-General and are published annually in the History o f Services of Gazelted Officers.

847. As soon as an Officiating Inspector is confirmed in his appointment, his Service Book will be sent, under registered cover, to the Inspector-General o f Police for scrutiny and return. Every Officer will see to the correct

mamtanance o f his Service Book. He will sign ever entry made (herein and also see thac such entries a r duly a t ­tested by the signaaure o f the District Superintendent o f Police o r other responsible Gazetted Officer. When an Inspector is appointed to officiate a s a Deputy Superintendent o f Police his Service Book will be kept by the D istrict Superintendent o f Police o f the District to which he belongs but as soon as he is confirmed such an appoin tm ent, h is Service Book will be sent under registered cover to the Accountant-General for record.

848. The procedure o f verification o f services of officers for* purposes o f pension, under Article 9j 8 of the Civil Service Regulations depends on the correct maintenance o f Service Book. The establishment returns show only the names o f officers holding perm anent appointments, it is therefore necessary th a t extracts o f departm ental o rders showing the nature o f the temporary o r officiating vacancy in which o r in the chain o f which, the applicant fo r pension was appoin ted , should be a ttached to the Service Books, to facilitate work, and to avoid delay in the disposal o f pension applications.

849. T he Service Book will be kept under lock and key in the office o f the D istric t Superintendenc, and be transferred with and officer from distric t to district, the book being forwarded under registered cover to the officer's new district.

C H A PT E R XXXIX.M iscel laneous R eg is te rs .

S e c t io n I . — R e g is t e r s o f L e t t e r s r e c e iv e d a n d is s u e d —

R e g is t e r s N o s . 2 5 a n d 2 6 ( F o r m s M i s c . G e n . 10 a n d 1 1 ) .

850. A n examination o f these registers shows how far the work o f the office is up to da te . C are will be taken that the colum ns shewing the subject m atter o f the letter received and o f the le tter issued a re intelligently filled in. Full instructions regarding the upkeep o f these registers a re given in paragraphs 2 1 7 and 323 o f this Manual.

S e c t io n I L — D e s p a t c h B o o k s R e g i s e e r s N o s . 2 7 a n d

2 8 ( F o r m s M is c . G e n . 1 2 a n d 13).

851. This register is kept in tw o books, one for postal the o ther fo r local despatch. Letters o r papers for despatch by post only will be entered in the Postal Despatch Register. Letters and papers fo r local delivery will be entered in the Local Despatch Register, in which the acknowledgment o f the recipient will always be obtained. The expenditure on service postage labels will be carefully scrutinized and checked from time to time. Full instruc­tions as regards the upkeep o f these are given in p a ra ­graph 526 o f th is Manual.

Se c t i o n I I I .— R e g i s t e r o f B o o k s , e t c . , r e c e i v e d —

R e g i s t e r N o . 29 ( F o r m A d . 102).

852. This register is intented to show wbat books, maps, and o ther publications are received in the office o f the D istric t Superintendent o f Police and their distribution.

There are also colum ns designed to show the receipt and d istribution o f correction pamphlets.

Sufficient space will be allotted in register fo r each M anual, Law Book, M ap or o ther publication.

F o r publications such as the Burma Police M anual to which corrections are numerous, several pages will be allotted so as to allow adequate space for the entry o f the receipt and distribution o f correction pamphlets issued in the future.

F o r Codes o f law which are rarely amended very little space will be needed.

This register will be used fo r the check o f the annual statem ent o f books, e tc ., on charge submitted by Police- Stations. etc.

S e c t i o n I V . — C a t a l o g u e o f B o o k — R e g i s t e r N o . 3 0

( F o r m M i s c , L i b r a r y : I) .

853. This register will contain a catalogue o f all books, maps, etc., o f whatever kind maintained in the offices o f District Superintendents o f Police.

A sufficient num ber o f pages will be allotted to each le tter o f the alphabet and the books will be entered in the pages set ap a r t for the letter with which their titles begin.

F o r this purpose the w ords “ B urm a” before the titles o f local Acts and “ Indian ” before those o f all- India Acts will be disregarded.

F o r instance the “ Burma Village A ct” will be shown under “ V** and not under “ B,” and the “ Indian Evidence A ct" under “ E " and not under “ I .”

There are certain books in constant use by Branch Clerks. These, a lthough entered in the L ibrary‘catalogue will not be kept in the custody o f the" Librarian, but will be issued to the Branch Clerks concerned, their receipts fo r the books and any correction pam phlets subsequently received and issued to them being obtained and kept in a special file. The Branch Clerks will be held responsible fo r the custody and upkeep o f the books issued to th e m .

S e c t i o n V — C i r c u l a r O r d e r s — R e g i s t e r N o . 3 1 .

* 854. C ircular O rders will be kept u p in two files(A) and(B). File (A) will contain copies o f all Circulars issued by G overnm ent and the Inspector-General o f Police in both English and Burmese. These Circular Orders will be cancelled o r am ended in accordance with instructions issued by Governm ent or the Inspector- General o f Police.

So as to m ake it possible to check (A) Circulars in police-stations, G overnm en ts and Inspector-General o f Police s C irculars filed in (A) file in the headquarters office will be num bered in one series irrespective o f origin, and a note m ade on each circular issued to police-stations which comes after a c ircular not so issued, to the effect th a t the previous c ircular o r circulars (numbers to be quoted)were no t issued to police-stations. All C ircular O rders which the D istric t Superintendent o f Police m ay issue to suit local requirem ents will be

kept in F ile (B ) in bo th E nglish and Burm ese. Serial a um bers w ill be consecutive, n o t an n u a l. T he year ol issue w ill, how ever, be show n a s th e d en o m in ato r o f a frac tion o f which th e serial num ber is th e num era to r. N o C irc u la r O rd ers o f th e D is tr ic t S uperin tenden t oi Police over te n years old w ill rem ain in force, b u t in Jan u ary each year D is tric t S u p erin ten d en ts o f Police will check th e C ircu la r O rd ers o f th e te n th year b efo re w ith a view to rep roducing any o rd ers w hich they consider should subsist. T h is w ill en su re th a t o ld orders w hich are still o f u se a re b ro u g h t to n o tic e from tim e to tim e and a t th e sam e lim e p rev en t th e accum ulation o tobso le te o rd ers .

855 . C ircu la r O rders w ill b e headed—

“ O F F IC E O F T H E D IST R IC T S U P E R IN ­T E N D E N T O F P O L IC E .

C i r c u l a r O r © e r N o .

D ate d

a n d w ill be w ritten on tw o -th ird s o f th e page on ly ,1the in n e r one-th ird o f th e page being le f t a s a b lank m ^ j n u T h e ca tch -w o rd o r subject o f th e o rd e r w ill be entered a t th e to p o f th is b lank space.

856 A copy o f every C irc u la r O rd er will be forw arded to th e S ubdiv isional Police Officer, if any , fo r in fo rm ation an d record in h is office.

S e c t i o n V I.— G e n e r a l O r d e r B o o k — R e g i s t e r N « . 3 2

( B l a n k F o r m . )

857 T h is reg ister w hich w ill invariab ly b e k ep t u p by th e H ead C lerk will co n ta in solely orders issued by th e D is tr ic t S uperin tenden t o f P o lice on m a tte rs ap p e rta in in g to th e d iscip line an d con tro l o f th e Force, such a s o rd ers o f p ro m o tio n , p u n ishm en t, d ischarge, leave o r any o th e r m a tte r affecting service o r p ay . O rd ers w ill be w ritten in th e book , h a lf m argin , and th e ca tch -w o rd o r su b jec t o f th e o rd e r will be en tered

i t the top o f the blank space, and bel*w will be entered the num ber given to the vernacular translation sent to the !*• lice-Station concerned. T his num ber is the yearly serial Miscellaneous O rder num ber o f the station, and the translation o f the General O rd e r therefore becomes an o rd inary Miscellaneous O rder issued to the station and a copy will therefore be placed in the Miscellaneous O rder File m entioned in paragraph 860.

%St. All o rders of m ajor punishm ents will be entered in the M onthly R eturn o f F orce and all orders e f punishments, whether m a jo r o r m inor (other than verbal warnings o r reprimands) will be entered in the Character and Service Roll o f the officer punished.

SS9. T he O rder Book will be examined by the A ccountant every day, and a precis o f the orders of appointments, transfers and any orders affecting the pay of the force will be eotered by him io th e Working Sheets Form s Ad. 104 A. to J. He should also satisfy himself th a t the necessary entries have been also made in the Deduction Register, Character and Service Rolls, Service Book, R e tu rn o f Force, Hospital Register, Leave Register, Seniority Rolls and Long Rolls. The entries in the O rder Book will then be initialled by him. This is m ost im portan t as the D istrict Superintendent « f Police has to sign a certificate to th is effect in the Pay Abstract.

A certificate in the following form will be given in the O rder Book a t the end o f each m onth and signed by the D istr ic t Superintendent o f Police :—

CERTIFICA TE.

(1) C ert if ied th a t th e p ro m o tio n s , r e d u c t io n s , t ran s fe r? , e tc ., o rd e re d d u r in g th e m o n th have b een d u ly t ra n sc r ib e d . in th e L o o t F o ils , C h a ra c te r an d Service R o lls a n d S e rv ice t o o k * a n d S u b s id ia ry R eg is te rs a a d ac ted o n in c h ec k in g a n d p re p a r in g th e M o n th ly P ay Bills.

(2) C ertif ied th a t th e fa l low ing a r e th e o n ly pens ion cases in w h ich p en s io n s h av e n o t yet been finally sanctioned a n d tha t these p e n s in n cases a r e be ing d e a l t w ith p ro m p tly :—

N o .............. . . . r e t i r e d e n . . .

N o ........................ i n v a l i d e d o n

( 3 ) C e r t i f i e d t h a t t h e f a l l o w i n g e n q u i r y c a s e s in w h ic h r e s p o n d e n t s A te s u s p e n d e d a r e s t i l l p e n d i n g ;—

E n q u i r y a g a i n s t N o S u s p e n d e d f r o m

E n q u i r y a g a i n s t N oS u s p e n d e d f r o m . . . . . . . . . . . .

( 4 ) C c n i t i e d t h a t t h e f o l l o w i n g e a s e s o f d i s p o s a l o r e s t a t e s a r e s t i l l p e n d i n g

F s i a t e o f N o ...D i e d o n . . .

F s t a t e o f N o . . .D i e d o n . . .

D i s t r i c t S u p e r i n t e n d e n t o f P o l ice .

A copy o f th is m onth ly c e rtif ic a te w ilt b e s e o L to the R ange D ep u ty Inspecto r-G enera l o f Potice, w ho will thereby be able to w atch th e d isposal o f pension papers, and e s ta te s , co n d u c t o f d ep a rtm en ta l enquiries a n d d u ra tio n o f suspensions, and keep h is D is tric t Superin­tendents o f Police u p to the m a rk , i f necessary.

WO. A sep ara te file o f M iscellaneous o rd er fo r each s ta tio n will be m ain ta ined in the D is tric t Superin­ten d en t's Office an d th is iile. will co n ta in , in add ition to th e tra n s la tio n o f general o rd ers referred to above, a ll o rd e rs in B urm ese issued to tha t s ta tio n .

S e c t i o n V II.— R e g is t e r o f C o r r e s p o n d e n c e F il e s __R e g i s t e r . N o . 3 3 ( F o r m M i s c . G t N . 9 ) .

861. F u ll in stru c tio n s as regards th e u p k e e p o f th is reg ister a re g iven in p a rag rap h 561 o f th is M anual.

S e c t io n V III .— C o n f i d e n t i a l F i l e s o f O f f ic e r s __R e g is t e r N o . 3 4 .

862. A se p a ra te confidential file in a p in k cover (Form M isc . G en . 2) will b e m a in ta in ed fo r each D eputy S uperin tenden t, In specto r a n d S u b -In sp ec to r, w hether perm anen t o r officiating. A n index register

con tain ing a list o f these files w ill a lso b e m ain ta in ed . I f th e re a re tw o o r m ore officers o f th e sam e nam e serving in a d is tric t th e fa th e r’s n am e o f ea ch w ill be en tered o n th e o u ts id e o f h is file a n d th e num bers I* II, H r, e tc ., suffixed to th e nam e so a s to p re v e n t confusion between them .

863. T h e file o f aA In sp ec to r o r S ub -Inspec to r will con ta in a s com plete a h isto ry o f him a s possibe. T he opening en tries w ill g ive d a ta its o f th e officer’s paren tage, birth-p lace an d educational qualifications, a no te being m ad e o f any special influence h e m ay have in any p a rticu la r locality . E very im p o rta n t fac t connected with th e official h isto ry o f an officer w ill b e no ted a t t h e t i m e o f o c c u r r e n c e , e .g ., th e receip t o f rew ard o r certificate , a tran sfe r fo r m isco n d u c t o r fo r any o th e r un fav o u rab le reason , etc. T he file w ill, in short, g ive a com plete record o f an officer’s ch a ra c te r a n d capabilities. E n tries w ill be . m ad e o n p la in p ap er w ritten o n one side o f th e page only.

In ad d itio n to th e above, the file o f an Inspector w ill co n ta in th e dup licate copy o f th e A nnual C o n ­fidential R ep o rt in F orm A d . 18 B.

864. T h e file o f a D eputy S u p erin ten d en t o f Police will co n s is t on ly o f th e dup licate copy o f th£ rep o rt in F o rm A d . 27.

865. T he confidential files o f S ub-Inspecto rs o f Police will be w ritten up annually in F o rm A d. 18 B. i.e. , en tries w ill be m ad e in the ir files by th e D is tric t S uperin tenden t o f P o lice in th e m o n th o f D ecem ber each year regard ing the ir general co n d u c t, hon esty , w o rk ,c tc ,, du rin g th e year. S hou ld th e D is tric t S uperin tenden t o f Police b e tran sfe rred , how ever, h e will w rite up th e files before h an d in g over charge irrespective o f the m o n th , except when the tran sfe r is w ith in th ree m on ths o f th e d a te o f m ak in g th e la s t an n u a l entries.

866 . W h en an officer goes o n leave, h is confidential file w ill b e re ta in ed u n til h e re tu rn s . W hen an officer is tran sfe rred th e file will b e se n t u n d er registered cover to th e D is tric t S uperin tenden t o f P o lice o f th e d istric t to w hich be is tian sfe rred . A confiden tia l rep o rt o n the

officer’s w ork and capab ilities will be m ade on F o rm A d. ISB in th e case o f th e In sp ec to r o f Police, and Form A d. 27 in th e case o f D eputy S u p erin ten d en t o f Police, in d u p lica te , b y th e D is tric t S uperin tenden t o f Police and th e o rig inal copy subm itted to th e Inspec to r-G enera l o f Police th ro u g h the usual channel w ithin ten days o f the re linqu ishm en t o f office by a a officer tran sfe rred o r proceed ing o n leave. T he d u p lica te copy will be filed fo r rccocd in th e officers* con fiden tia l files in th e office o f the rep o rtin g officer. T hese rep o rts will n o t , how ever, be su b m itted i f at» officer is proceeding on sh o r t leave w ith o u t rep lacem ent and is to re jo in the sam e appo in tm en t.

In case o f S ub -Inspec to rs o f P o lice a no te w ill be m ade o n F o rm A d. 18 B an d will b e filed in the officers* co n fid en tia l f ile b efo re it is d espatched to the D istric t S uperin tenden t o f Police o f th e d is tric t in which he ist r a n s f e r r e d .

D epu ty In specto rs-G cnera l o f P olice w ill call fo r the confiden tia l files o f o fficersat th e ir fo rm al inspections w ith a view to checking th e u se m ade o f F orn l A d. I8B by D is tr ic t S u p erin ten d en ts o f Police.

W hen a D epu ty S uperin tenden t o f Police is p o sted to th e charge o f th e d is tric t h is co n fid en tia l file will be fo rw arded to th e In sp ec to r-G en era l o f Police, for record in h is office.

867. F u ll en tries, ap a rt from th o se m ade in th e A nnual C onfiden tia l R eport fo rm , will be m ade o n each officer o f th e ran k o f D eputy S u p erin ten d en t o f Police, an d In sp ec to r o f P o lice b efo re a D is tr ic t S uperin tenden t leaves th e d is tric t o n transfer o r o therw ise and cop ies o f these en trie s w ill be fo rw ard ed to th e Inspecto r- G enera l, fo r in sertion in th e confidential files o f th e officers co n cern ed , w hich a re m ain ta ined in th e In sp ec to r- G en e ra l's Office. T h e In sp ec to r-G en era l w ill sim ilarly supp ly D is tric t S u p erin ten d en ts w ith cop ies o f entries, for in sertion in th e d istric t con fiden tia l files o f officers w hen necessary.

868. A D epu ty In spec to r-G enera l o f Police, o n re linquish ing charge o f his d u tie s a s D ep u ty Inspector- G enera l will record a confidential n o te in dup licate on

th e w ork , conduct and ch a ra c te r o f th e gazetted officers under h is c o n tro l. T he o rig inal cop ies o f these notes will be handed by th e D eputy In spec to r-G enera l fo his successor in office fo r subm ission to the Inspecto r- G enera l o f Police o n the 31st o f D ecem ber— along w ith his ow n com m en ts o r re p o r t— th ro u g h th e channel o r channels laid dow n in p a rag rap h 982. T he dup licate copies will b e filed in th e confiden tia l files o f the officers concerned.

S e c t io n IX .— A c q u i s i t i o n o f L a n d b y P o l i c e O f f ic e r s 0 r C l e r k s — R e g is t e r N o . 35.

869. A file in F o rm A d. 93 co n ta in in g a l is to f Police Officers above th e ra n k o f C onstab les an d C lerk s serving in the d is tr ic t a n d o f th e ir d ependen ts w ho have acqu ired o r alienated land in th e d is tric t, o r in o th e r d istric ts in th r Prfivrnre. w ith particu lar* o f th n Jnnff, efc., will b e m ain ta ined in each D is tric t P o lice Office fo r ready reference.

U n d er th e R ules c ircu la ted w ith Local G o v ern m en t's A p p o in tm en t D ep artm en t “ G " C irc u la r N o . 35 o f 1930, rep roduced a s A p p en d ix N o . A -IV a ll G overnm en t se rv an ts in su p erio r service (as defined in A rtic le 396 o f th e C ivil Service R eg u la tio n , 5th E d itio n ) a re required to report im m edia te ly , in th e fo rm ap p en d ed to the ru les, in d u p lica te , every p e rm an en t acq u is itio n o r a lien a tio n o f lan d by them selves, o r o f lan d held by , o r m anaged by , th e ir w ives o r m em bers o f th e ir fam ilies living w ith a n d in a way dep en d en t o n them . T he A c q u i s t i o n o f a single p!ot o f lan d fo r a m a n ' s own residence is required to be rep o rted . T he fo rm fo r each officer w ill be filed in th is c h a ra c te r a n d serv ice ro ll or service book o r c o n fid e n tia l file. T he D is tric t Supein- ten d cn l o f Police, on receiving a re p o r t in duplicate , will a f te r d u e check file one copy a n d , i f the rep o rt concerns an officer above th e ra n k o f S ub-Inspec to r, subm it th e o th e r copy d ircc t to th e A ssis tan t In sp ec to r- G enera l o f Police. I f the re p o r t concerns a Sub- In sp ec to r o r S ta tio n W rite r o r H ead C onstab le , the D is tric t S u p erin ten d en t o f P o licc will file b o ih copies in th e c h a ra c te r and service ro ll, o n service book ,

o r confiden tia l file o f th e officer concern ed acid his ob liga tion is lim ited to seeing th a t th e m anagem ent o f the land d o es n o t in terfere w ith th e officer s puolic d u tie s un less he considers i t a b ar to th e officer’s em ploym ent m th e d is tric t. In th e la t te r case he will rep o rt th e m atte r to th e A ssis tan t [nspecto r-G enera l o f Police a n d give his op in ion a n d recom m endation .

870 C onstab les are exem pted f io m th e operation o f th e o rd ers requ iring officers in su p erio r _ £m ak e a d ec la ra tio n o f the landed p ro p erty m th e r possession b u t a w atch will be kep i over an y C onstab le w ho is fo u n d to b e acqu iring land.

871. F u ll in struc tions fo r th e subm ission o f these rep o rts a re g iven in In spec to r-G enera l o f P o lic e s C ircu la r N <^ 15 o f 1935, and in P o lic e G a z e t t e M em orandum N o 29oC 1924. b o th o f which a re rep roduced in A ppendix A -IV .

S e c t i o n X . — R e g is t e r o f T a r g e t P r a c t i c e — R e g is t e r

N o . 3 6 ( F o r m

g t l . F u ll in struc tions reg ard in g th is reg ister a re given in C h ap te rs X I and XH*of th e D rill a n d M usketryM anual, 1931.

Se c t i o n X I . — S t o c k - b o o k o f f o r m s a n d R e g is t e r s —

r e g i s t e r N o . 3 7 ( F o r m m is c . G e n . 14).

873 F u ll in struc tions reg a rd in g th e upkeep o f th is r e d s te r ace given in L ocal G o v ern m en t s R eveaue D ep a rt­m en t " G ” C ircu la r N o . 20 o f 1932.

S e c t i o n X I I . — S t o c k - b o o k o f S t a t i o n e r y — R e g i s t e r

N o . 38 ( F o r m M isc . G e n . 35).

874. C a re will b e tak en to prevent th e issue o f G overnm en t sta tionery o therw ise th an on th e pub lic service. T h e s to ck o f s ta tio n e ry will be p laced in the

charge (u n d er lo ck a n d key) o f th e H ead C lerk an d issued by h im o n ly . A n a c co u n t o f th e receipts a n d issues o f s ta tio n e ry will b e kep t in a b o o k w hich is su p p lied fo r th e p u rp o se b y th e S u p erin ten d en t o f S ta tio n ery . A cco u n ts o f th e s ta tio n ey supp lied fo r the use o f the—

( a ) D is tr ic t S u p erin ten d en t’s Office;( b ) S u b d iv islona l Police Officers’ Offices;( c ) P o lice S ta tio n s an d O u tp o sts ;( d ) T ra in in g D epot;

w ill be k ep t separa te ly , and a ll issues acknow ledged in th e b o o k b y th e s ig n a tu re o f th e officer w ho receives th e artic les. A specim en show ing th e m an n er in which en tries a re m ade is p arted o n th e fiv-Ieaf o f these b o o k s. T he ru les reg ard in g special artic les o f s ta tio n e ry la id dow n in L ocal G o v ern m en t’s R evenue D ep a rtm en t " G ” C irc u la r N o . 20 o f 1932, a s am ended by subsequent C ircu lars , w ill a lso be co n su lted .

T h e s to ck b o o k wilt b e checked annually by the head o f th e office o r b y a responsib le officer. In th e office o f a D is tr ic t S uperin tenden t o f Police, th e H ead q u arte rs A ssis tan t m ay b e au tho rized t< tc a r rv o u t th e check. In sm all offiices th e w ork will be ca rried o u t b y the head o f th e office him self, b u t th e verification m ay be restric ted to 10 p e r cen t o f th e item s, p reference b e in g given to th e m o re expensive itm es, T h e officer ca rry in g o u t the check w ill a tta c h a certificate o f check to th e stock book .

875. U n d er L o ca l G overnm en t’s R evenue D ep artm en t “G ” C irc u la r N o . 20 o f 1932, th e au th o rity conferred on officers to pu rchase ru b b e r s ta m p s a n d s ta tio n ery locally has been w ithdraw n a n d all a r tic le s o f s ta tio n e ry which are en tered in th e S ta tionery P rice L is t w ill be ob ta ined fro m th e S uperin tenden t, G overnm en t P rin tin g and S ta tio n ery , B u rm a . O th er artic les w hich a re n o t so included in th e P rice L ist an d m ost o f w hich d o n o t really fall u n d e r th e category o f s ta tio n e ry , m ay , however, b e pu rch ased locally and deb ited to office contingencies. T he co s t o f a ll s ta tio n e ry o b ta in ed from the Superin­

tenden t, G o v ern m en t P rin tin g an d S tationery , B urm a, will be d eb ited to th e s ta tio n ery a llo tm en t g ran ted by G overnm en t a n d n o t to office contingencies.

876. O fficers purchasing artic les o f s ta tio n ery which a re o rd in a rily o b ta in ab le fro m th e S ta tio n e ry D ep o t a t R an g o o n will be held personally responsib le fo r th e in fringem ent o f th e o rd ers w hich m ay possib ly involve I he m ak in g g o o d o f th e ex p en d itu re .

877. A rtic les o f s ta tio n ery will b e supp lied by th e S uperin tenden t, G overnm en t P rin tin g an d S ta tionery , B urm a, w ith advice no tes in d u p lica te , one copy o f w hich w ill b e re tu rn ed to th e G o v ern m en t P ress du ly signed a n d th e o th e f reta ined in the «ffice fo r record and fo r check o f the en tries in the S tock Book by Inspecting Officers.

S e c t io n X II I .— L o ck s a n d K e y s — R e g is t e r N o . 3 9

(T .F . F orm N o . 210).

878. T h e ru les regarding th e cu s to d y an d care o f G overnm ent locks a n d keys a re co n ta in ed in G overn ­m en t o f B u rm a , F in an ce D ep a rtm en t“ G*’ C ircu la r N o , 26 o f 1939 w hich is reproduced as A ppend ix A -X L I. A ll locks o f “ C h u b b s ’\ “ H obbs,1* a n d “ D ass” m ake and o th e r g o o d locks Of E uropean , In d ian , and A m erican m anufactu re w ill b e en tered in th is reg ister. C om m on b azaar locks w ill n o t be entered .

T h e a t te r t io n o f all officers is d raw n to the necessityo f b o th relieved a n d relieving officers chccking th e list w hen a tran sfe r o f office o ccu rs an d o f an an n u a l check in th e m o n th o f Ju ly by th e D is tr ic t S uperin tendent o f Police o r H ead q u a rte rs A ssistan t.

Se c t i o n X IV .— R e g is t e r o f R e g is t e r s i n t h e R e c o r d

R o o m — R e g is t e r N o . 4 0 ( F o r m

879. A ll reg isters in th e record ro o m w ill be en tered in th is reg is te r . W hen files a re rem oved from (he R ecord

r o o m f o r d e s t r u c t i o n th e i n i t i a l o f t h e D i s t r i c t S u p e r i n ­t e n d e n t o f P o l i c e o r H e a d q u a r t e r s A s s i s t a n t a n d th e d a t e o f d e s t r u c t i o n w ill b e e n t e r e d i n t h e l a s t c o l u m n o f th e f o r m .

S e c t i o n X V . — I n s p e c t i o n N o th s— R e g i s t e r N o .41 .

880. In th is file will be en tered cop ies o f the inspec-t io n n o t e s m a d e f r o m t im e to t i m e b y a l l i n s p e c t in go ff ice rs . C o p i e s o f in s p e c t io n n o te s o n d i s t r i c t s w i l l b ef u r n i s h e d to D i s t r i c t S u p e r in t e n d e n t s b y a l l I n s p e c t in gO fficers . T h e s e in s p e c t io n n o t e s w il l b e f i le d in t h e fileo f i n s p e c t i o n n o t e s a n d l a i d b e f o r e I n s p e c t in g O ff ice rsa t t h e p e r i o d i c a l in s p e c t io n o f d i s t r i c t s in o r d e r t h a tth e s e o f f ic e rs m a y n o te w h e t h e r th e o r d e r s p a s s e d a tp r e v i o u s i n s p e c t i o n s h a v e b e e n f u l l y a t t e n d e d t o o r n o t .D i s t r i c t S u p e r in t e n d e n t s o f P o l i c e a r e p a r t i c u la r lyo n any o td e is conveyed in such n o te s . A D istric tS u p e r in t e n d e n t o f P o l ic c w il l i n s p e c t h i s o w n office o n c ee v e ry y e a r , a n d e n t e r th e r e s u l t s o f h i s in s p e c t io n int h i s file . I t i s n o t n e c e s s a r y t h a t t h e in s p e c t io n o f h i soffice b y a D i s t r i c t S u p e r i n t e n d e n t o f P o l i c e s h o u l d b ec o n t i n u o u s . I t i s o f t e n p r e f e r a b l e , t o a v o i d d i s l o c a t i o a o fw o r k , t o c a r r y o u t t h e in s p e c t io n p ie c e m e a l a s o p r o r f u f f i iYo c c u r s . T h e w h o le o ffice w i l l h o w e v e r b e m l B f e t e aw i th in e a c h p e r i o d o f tw e lv e m o n t h s . u p s

'fnhitq^Gj i J o i n i z n l

C H A P T E R X L . , b f ,“ £J. g n i r f i o O

S t o r e R oom R e g is te r s . , j ,>gg

S e c t i o n I.— R e g i s t e r o f A r m s , A m m u n i t i o n ik ttoM i l i t a r y S t o r k s d e p o s i t e d w i t h t h e

SuPE R IN TENDENT OF POLICE— REGKTER *VRf?! 42 * 2a ■« *. • <u t f i 04* brif»

( F o r m ,u v / o k e mj a99v/idd s n su p bead

Mi. F u l l i n s t r u c t i o n s S g f is te r

( F o r m p o lic e 48 ) a r e S ‘v e n { D c r o e l id iw c "5S t q i ‘j64?

B u r m a A r m s M a n u a l , I92&.o o i , f ; , 2 ; , j ‘lo<l ,I:,C3 n o r lu !l«

22

S e c t i o n I I . — R e g is t e r o f d e p o s i t e d f ir e a r m s l e n t o u t — R e g is t e r N o . 43 ( F o r m A d . 83).

882. A ll d ep o sited firearm s le n t o u t, even i f only fo r sh o r t periods w ill be en iered in th is reg ister. F u ll in stru c tio n s w ill b e fo u n d in D irec tio n s-58 to 64, B u rm a A rm s M a n u a l, 1926.

S e c t i o n I I I . — D i s t r i c t S u p e r i n t e n d e n t o p P o u c e ’sS t o c k - b o o k o f G o v e r n m e n t F ir e a r m s — R e g is t e r

N o . 44 ( F o r m ^ ” )

883. In th is b o o k will b e en tered a ll firearm s o rd e red by th e D ep u ty C om m issioner to b e re ta in ed . O rd ers as regards th e u p k eep o f th is reg is te r w ill b e fo u n d in th e B urm a A rm s M an u a l, 1926.

&CTTOW I V .— M A G A Z rN E R E G IS T E R A N D REG ISTER OF

. P o u c e S t o r e s — R e g i s t e r s N o s . 4 5 a n d 4 6 ( F o r m s rpi''P o u e t P o l i c e x

' !,n . W AND - r a - > -

884. these b o o k s a page will) b e given to each k ind o f am m u n itio n , o r to each a r tic le o f G overnm en t eq u ip m en t, issued b y th e P o lice S upp ly a n d C lo th in g D ep a rtm en t, Includ ing firearm s, a s th e case m ay be. In s tru c tio n s reg ard in g th e upkeep o f th ese h o o k s will be fo u n d in C h a p te r X V I o f th e P o lice Supply and C lo th ing M an u al.

885 . T o en su re th e co m p ila tio n o f co rrec t re tu rn s , tran sfe rs o f officers betw een th e 27th o f la st m o n th o f each q u a rte r, and th e 2nd o f th e fo llow ing m o n th , w ill be avoided w henever p ossib le . T h e eq u ip m en t o f officers in tra n s it betw een those d a tes is freq u en tly overlooked, and co n fu sio n caused in th e re tu rn s . F o r th e sam e reascn s to re s w ill n o t b e sen t from o r re tu roed to h ead q u arte rs betw een those dates.

886. A D is tr ic t S uperin tenden t o f Police, e tc ., on receip t o f in tim a tio n o f . h is im pend ing tran sfe r w ill call upon each P o lice S ta tion O fficer to su b m it a certifica te

in th e fo rm p rescribed in A ppend ix X V III o f the Police Supply a n d C lo th in g M anual to (he effect th a t h is last

q u arte rly re tu rn as su b m itted in fo rm , rep resen tsthe ac tu a l am o u n t o f arm s, am m unition ,accou trem en ts, and m iscellaneous sto res o n charge a t h is po lice-sta tion a t th e tim e. If, ow ing to fresh issue receip ts, e tc ., subsequen t to th e subm ission o f th e la s t re tu rn , th e Police S ta tio n Officer is u n ab le to su b m it the above certificate he w ill subm it a re p o r t d e ta ilin g the changes w hich have occurred and th e reasons therefor. T he relieving officer shall ho ld th e Police S ta tio n Officer responsible fo r an y shortages o r o th e r irregu larities th a t m ay occur betw een th e d a te o f subm ission o f the above certificate o r rep o rt an d th e d a te o n which he v isits th e p o ltce -s ta tio n and verifies th e G overnm ent p roperty there in .

S e c t j o n V .— S t o c k . b o o k — R e g i s t p * N o .4 7 ( F o r m - ~ £ - ) .

887. In this reg ister w ill be en tered a ll livestock and m ovab le G o v ern m en t p roperty , w hether o f E uropean or o th e r m an u fac tu re , such as safes, d esp a tch boxes, boats , fu rn itu re , e tc , which a re h o t inc luded f i th e re tu rns sub - m it ted to the S uperin tenden t o f Police Supplies, B urm a, o r in any o th e r office reg isters.

T he form is the sam e a s th a t in use a t police-stations.A sep ara te p a rt will be opened fo r—

(a ) D is tric t H ead q u a rte rs (inc lud ing th e office).(b ) Each S ubdiv isional Police O fficer's Office.( c ) T h e D i s t r i c t T r a i n i n g D e p o t .(d ) E ach Police S tation.(e) Each O ut-post.

A new page will be begun each year o f which th e first en try w ilt b e th e balance a t th e end o f th e preceding year.

New artic le s bought a t h ead q u arte rs for issue to the un its m entioned in (b ), (e ) ,(d ) , a n d (e ) above need not be first en tered in (a) th e h ead q u arte rs p art. I t will

suffice if they are entered under receipts in the part relating to the unit to which they are issued.

The register will be checked annually by the D istrict Superintendent o f Police o r H eadquarters Assistant with the annual returns submitted by police-stations, Subdivi- sional Police Officers, and the Training Depot.

888. W hen a D istrict Superintendent o r any other officer takes charge o f an office, the stock book will be carefully checked and signed by both the relived and relieving officers. A report will be made to the Inspector- General o f any damage to o r deficiency in the stock (Local Governm ent's Financial Departm ent Circular N o. 53 o f 1896).

889. G reat im portance is attached to the independent scrutiny o f the stock book by Controlling Officers at their inspections and D eputy Inspectors- General o f Police o f Ranges will check this register as carefully as possible at their inspections o f D istrict Police Offices and report in their inspection notes any glaring irregularities Oi discrepancies they may notice o r submit a special report to the Inspector-General o f Police w ith the least possible delay.

CHAPTER X LI.

Buildings.

S e c t i o n I . — G e n e r a l I n s t r u c t i o n s .

890. All new police-statioQ buildings both o f the defensible and non-defensible type required fo r the Civil Police will be o f a permanent type.

891. In addition to police-station buildings all existing semi-permanent o r tem porary buildings when they need to be renewed, will be replaced by buildings o f a perma­nent type, if funds are available.

892. T he erection o f these prem anent buildings will be carried out by the Public W orks D epartm ent according to type plans.

893. Temporary buildings will only be constructed in plac&s where it is unlikely thai funds for erection o f permanent buildings will be available immediately. Repairs o r alteration to buildings borne on the books o f the Public W orks Departm ent will be executed by tha t department. The Dlstricl Superintendent o f Police will bring the necessity o f such repairs to the notice o f the Executive Engineer in charge. Petty repairs to doors, win-d o w s , g l a s s a n d o t h e r f i x t u r e s m a y b e e x e c u t e d w h e nnecessary by the District Superintendent, and charged for in a contingent bill under paragraphs 288—294 of the Burma Public W orks Departm ent Code, 1st Edition, 1933, Volume I.

S e c t i o n I I . — M a j o r a n d M i n o r W o r k s .

894. The procedure by which sanction to the execution o f M ajor Civil Works (i.e .. W orks estimated to cost over Ks. 10,000 each) is obtained as lard dawn in Local Governm ent’s Finance (Budget) Departnrent “ G” Circular N o. 2, dated the l l th January 1929. Plans and estimates for m ajor works should be forwarded through the D eputy Inspect or-General o f the Range.

895. The Inspector-General o f Police is competent to accord adm inistrative approval and financial sanction to m inor Police W orks other than residential buildings in respect o f which he is, the adm inistrative authority up to a maximum o f Ks. 10, 000. The procedure for obtaining adm inistrative approval and financial sanction and funds for m inor works is laid down in the Inspector- General n f Police’s C ircular O rder No. 43-2B.M isc. 16 (IX), dated the 4th October 1928. I f the approximate cost o f a work exceeds Ks 10.000the procedure stipulated in paragraph 894 will be followed.

896. The procedure for obtaining adm inistrative approval and funds contained in the Circular Order referred to above also holds good in the case c f works relating to residential buildings costing not more than Ks. 10,000. but as the Inspector-General o f Police is not competent to accord financial sanction to such works, the procedure laid down in paragraphs 510 and 511 o f

the Burma Public W orks D epartm ent Code, 1st Edition, 1933, Volume I, will be followed in obtaining financial sanction to them.

897. In applying for any w ork the District Superintendent will state whether a site is available and what the cost o f compensation, if any, will be. This inform ation will be obtained from Che Deputy Comroissiaaer.

898. I f any m ajor work is financially sanctioned by Governm ent it will be entered in the Priority List of M ajor W orks maintained by the Inspector-General o f Police and Government in the Adm inistrative Department and as soon as i t is included in the Provincial Budget Estimates the Chief Engineer will take steps to have detailed plans prepared. Should, however, the work be very urgent Government will be requested by the Inspector-General o f Police to obtain a Token Vote o f the Legislative Council in order th a t i t may be executed during the year. The Chief Engineer will also be requested s t the same time to have detailed estimates and plans prepared.

899. In the case of works under the Police Cottage Scheme whether m ajor o r m inor the Inspector-General o f Police will forward a list o f Cottages proposed to be constructed during the next financial year to Govern­m ent for inclusion in next year’s Budget Estimates and a t the same time will ask the Chief Engineer to have detailed estim ates and plans for the works prepared. These detailed estimates and plans on receipt will’be forw arded to Government for financial sanction.

900. Additions and alterations to old building costing over K s. 10,000 also require the adminscrative approval and financial sanction o f Government, and D istrict Superintendents o f Police will subm it their applications to the Inspector-General o f Police direct for approval, and when approved, the same procedure as above will be followed.

901. Officers are required to fill up and sign all authorized form s o f requisitions, completion reports,or o ther vouchers tha t may be required by the Executive Engineer in connection with the execution o f any work.

902. No D istrict Superintendent o f Police will sign a plan and estim ate for the erection o f any residential building in his d istric t ualess a responsible Public W orks Departm ent Officer has personally explained the plan to him and discussed all Its details and he has satisfied him­self tha t, neither in construction nor siting, will the building present any unavoidable disadvantages njaking for the discomfort o f those who will be compelled to reside in it, both in dry and wet weather. M ore detailed instructions are contained in the Inspector-General o. Police’s Circular N o. 24, dated the 30th December 1926.

S e c t i o n I I I . — F i n a n c i a l P o w e r s o f P o l i c e O f f i c e r s a s R e g a r d s t h e C o n s t r u c t i o n a n d R e p a i r o f B u i l d i n g s F r o m P o l i c e F u n d s .

903. Subject to the conditions laid down in p ara ­g r a p h 906 the Inspect or-General o f Police is empowered to accord financial sanction to estim ates for the construction o f tem porary Police buildings a t Police Stations situated elsewhere than a t District, Sub- divisional and Township Headquarters, provided that the cost o f a project does ao t exceed K s . 10,000.

The Inspector-G eneral o f Police is empowered to accord financial sanction to estim ates for repairs to all tem porary Police buildings whether a t D istrict, Sub- divisional and Township Headquarters o r elsewhere, provided th a t the cost o f the project does not exceed Ks. 10,000. D istrict Superintendents o f Police are empowered to accord financial sanction to estim ates for repairs t o ' tem porary Police buildings only provided tha t the cost o f any one p ro ject does not exceed Ks. 500 and that the to ta l cost o f repairs to each building over any period o f five consecutive financial years does not exceed the following limits

K s.O n e S u b * Io sp e c to r o f P o lic e 's c o tta g e . . . 250O n e H ead C o n s ta b le 's c o tta g e ................. 200O ne P o lic e C o n stab le ’s co tta g e .................. 150O o e P o lic e S ta tio n b u i l d i n g ............................... l^QO n e o th e r b u ild in g . .. ................................ 150

In o rder to ensure that (he five-yearly lim it for each building is not exceeded D istrict Superintendents o f Police will subm it certificates to the effect that the expenditure, including (be present bill has not, during the curren t year and the preceding four year, exceeded the above limits, along with each (contingent) b ill for repairs. These certificates will be subjected to a test- check by the Auditor.

A project may consist o f any num ber o f works to be executed at one tim e a t the same station. A project for repairing a num ber o f buildings can be sanctioned only i f *be cosl^of the project itself, and tha t o f each building included in it, is within the sanctioning power o f the D istrict Superintendent o f Police. The practice of splitting up an estimate for a project into several parts in order to allow o f each part befog sanctioned separately is strictly prohibited.

S e c t i o n IV.—R u l e s R e g a r d i n g R e n t i n g H o u s e s f o r

P o l i c e O f f i c e r s .

904. H ouse rent allowances for Police Officers up to and including the rank of Inspector who are entitled to free accom m odation, but for whom Governm ent quarters are not available, are admissible. Under A rticle 100 and Appendix V (15) o f the Civil Account Code, however, the sanction o f Government may be obtained to rent houses for the accommodation o f officers entitled to free quarters provided tha t—

(a) in the case o f Inspectors and Sub-Inspectorssuitable "houses a t a reasonable rental are available, and

(b ) in the case o f Station W riters, Head Constables,and Constables, accom modation in one big house o r group o f houses is available, so tha t the men may be kept under discipline.

905. The orders relating to the hiring o f quarters for Government Officers entitled to free quarters and not supplied with Government residences are published in Appendix A-XXXIi.

S e c t i o n V . — C o n s t r u c t i o n a n d M a i n t e n a n c e o f

T e m p o r a r y B u i l d i n g s P o l i c e F u n d s ( P e t t y C o n ­s t r u c t i o n a n d R e p a i r s ) .

906. The Inspector-General o f Police has been empowered to sanction all kinds o f projects relating to the construction o f tem porary Police buildings in accordance with their respective type plans a t Police Stations else­where than a t District, Sub-divisional and Township Headquarters and to the maintenance o f tem porary Police buildings whether a t D istrict, Sub-divisional and Township Headquarters o r elsewhere provided th a t:— x

(i) tem porary Policc buildings situated in elose proxim ity to a road m aintained by the Public W orks D epartm ent shall ordinarily be constructed by that Department;

(if) the cost o f each project does not cxcccd Ks- 10,000 and does n o t exceed by m ore than 10 percent the cost o f the same p ro jec t calculated a t the maximum lim its the cost laid down for individual buildings, vi2 , K s. 1.400 for a Sub-Inspector o f Police's house, K s. 900 fo ra Head Constable’s house, Ks. 1400 for Police Constable's house (double unit) and Ks. 2,200 for a Police Station building and lock-up, and funds a re available in the sanctioned Budget Estimates under “ 24.K , W orks.” or are m ace available by reappropriation o r otherwise, and

(iii) the specifications acid dimensions o f the materials to be used in construction as laid down in the type plans are strictly adhered to.

W ith reference to item 6 (a) o f Schedule I I to the Devolution Rules, His Excellency the Governor has been pleased to order tha t the Police Departm ent may undertake the Police works sanctioned by the Inspector- General o f Police according to the above instructions.

907. In the m onth o f August the D istrict Superin­tendent o f Police will obtain from each Police Station a list of works relating to the construction as well as the maintenance o f tem porary buildings. The Police Station

Offier will furnish details o f each work with its

approximate cost and state whether it is urgent and what is the necessity for it. On receipt o f the lists from Police Stations the District Superintendent o f Police will prepare a consolidated list excluding such items as he considers unnecessary and submit it to the Assistant Inspector-General o f Police so as to reach him on or before the 15th o f September,- after which date no list will ordinarily be considered. In the case o f each work relating to construction the D istrict Superintendent o f Police will state whether the Police Station is in close proximity tP * road maintained by the Public Works D epartm ent and also whether a site is available, and if so whether the land is Government or private property; if the latter, the probable cost o f acquiring it, o r if it has already been acquired, the cost o f acquisition (this inform ation will be obtained from the Deputy Commissioner).

908 The Assistant Inspector-General o f Police, if funds are available, will ask the D istrict Superintendent of Police to call fo r sealed tenders for constructional works reauired a t places n o t situated in close proxim ity toroads maintained by thePublicW orks Departm ent an d fo r maintenance works which the D istrict Superintendent of Police is n o t competent to sanction. The procedure for calling for and acceptance o f sealed tenders u laid down in the Inspector-General o f Police s Circular Order No. 7/lB-M isc.,—4. dated the 30th May 1933.

As soon as the work is sanctioned and funded, it will be commenced and a weekly report o f progress will be included in t h e General Diary o f the Police Station in which the work is being done. Any deviation from , or alteration o f the original design tha t may be necessary will be reported a t once to the D istrict Superintendent o f Police who if empowered to sanction the work will issue necessary orders, or in other cases will refer the m atter to the Inspeclor-General o f Police for orders. As soon as the work is completed the Police Station Officer will subm it a report to the D istrict Superintendent o f Police who will pay for the work and forward a Comnletion Certificate in form T .F . N o. 35 to the Accountant-General, Burma, who will return it to the officer who accorded financial sanction to the work.

The Public W orks D epartm ent will be asked to undertake works for which funds are available and which are situated in close proxim ity to roads maintained by tha t Department.

909. The procedure to be followed when new rifle ranges are to be constructed is given below:—

(a) New rifle ranges will be so constructed as to permit o f the use with safety o f the high velocity 'rifles with which the Arm y and M ilitary Police are armed.

( b ) A M ilitary Police Officer will invariably be con- suited and the site approved o f by him after personal inspection.

(e) Complete estimates, including provision for stop butts, firing platform s, m arkers' huts, trollies, and all other necessary paraphernalia will be subm itted to the Inspector-General o f Police for approval.

fd) The site plan Mill be approved by the local Site Committee.

F o r the regulations as to the construction o f rifle ranges, ' ‘Small Arm s Training, Volume V, 1931 ** obtainable on paym ent from the M anager, Government o f India Central Publication Branch, Calcutta, will be consulted.

S e c t io n VT.— F iles o f Bu il d in g s in t h e C h a r g e o f t h e . P o l ic e — R e g is t e r N o . 4 8 .

910. Files o f buildings in the charge o f the Police will be opened in duplicate for each Police Stations, one copy being kept in the office o f the D istrict Superintendent o f Police and one in Police Station.

A single file for the Training D epot and the Headquarters Lines will be kept in the office o f the District Superintendent o f Police.

The first page o f each file will be an index and the second a site plan o f the Police land showing both Public W orks Department ant Petty Construction and

Repairs buildings situated on it. AU Petty Construction and Repairs buildings will have number plates affixed to them and corresponding num bers will be shown in the plan.

One o r m ore pages in the file will be allotted to each separate Petty Construction and Repairs building o r work.

Am ongst works coramonfy constructed from Petty Construction and Repairs funds are pclice station buildings, living quarters, cook-houses, latrines, raised

•paths, aad jetties. Ev^ry such work will be given a separate serial num ber and page o r pages in the files.

The description o f the w ork will, to ensure uniformity, show the following information in the order given below :—

(1) Serial number.(2) Type o f building, e.g., Sub-Inspector o f

olice’s quarters, latrine or Police Constables’ barrack.(3) Number o f units.(4) Dimensions o r the whole building.(5) M aterials o f construction, i.e . o f walls, floor.

etc.(6) Date o f construction.(7) Original cost o f construction.

N o further particulars will be required unless and until repairs are executed when notes will be made o f the extent, date and cost o f repair and o f any change in the materials, o f construction.

The serial num ber o f the work to be repaired will be shosvn in the estimates when estim ates for repairs arc submitted to the office-of the District Superintendent of Police-

On receipt o f the duplicate copy from the Police Station at the beginning o f January cach year, the District Superintendent of Police will have it compared with the original copy kept m the office and new items. If any. entered, afterwards returning it to the Police Station concerned.

S e c t i o n VII.— R u l e s r e g a r d i n g S i t e C o m m i t t e e s .

fh . 911 Bjef0re takine any steps as laid down inn r p i r ^ 6 ®iiparagraPhs the D istricl Superintendent ™ J i W,[ ' c° nsult tl,e DeP“ 'y Commissioner unofficially with a view to the selection o f a suitable site He will then forward a rough site plan together with a description n f the proposed sii? to the Deputynspec or-G enera o f th e Range for approval. TheD eputJ

Inspector-General wiU, if possible, inspect ths site, or, if this is not feasible,will make certain tha t the site isadequate to c o n ta in the buildings proposed without overcrowding that it is conveniently situated, and that it is in all o ther Respects suitable.

The District Superintendent o f Police on receipt o f the approval o f the Deputy Inspector-General will then tnk* the official action laid down in the succeedlne paragraphs. *

. , 912 . *n accordance with the procedure laid down inNn n ai ? ‘? Q ^ ml r,l SI:P "blic W orksDepartm ent Circular No IJ o f 1927 the Executive Engineer will take steps

a s ' lF j efin!te[y *electcd by the Site Committee betorc adea tiled estim ate and pains are prepared.

913. The Site Committee will be composed o f the following officers

The Deputy Commissioner—C hairm an .The Civil Surgeon \The Executive Engineer Member*.1 he District Superintendent o f Police l

914. In outlying stations the District Superintendent ot Police may on his own responsibility depute an officer to represent him on the Com miltee.

915. A t the time ofscleetine a site for the erection o f Public W orks Department quarters forSub-lnspcctors o f Pohce, Head Constables and Police Constables the District Superintendent of Police will, as far as possible, arrange for ihe buildings to be spaced as follows :__

The distance between Sub-Inspectors o f Police’s quarters should not be less th an 50 feet and the minimum distance from a fence line to the quarters should be 30 fee t.

D ouble units o f Constables* and single units o f Head Constables' quarters should have clear spaces as shown below;—

P o lice C o n # ab le s* q u a r te rs

— --------j ----------------------

P o lic e O o o s ta b lW q u a r te rs

o r ^ o r

H ead C o n s ta b le s 'q u a r te rs . H ead C o n s tab le s1 q u a r te rs .

to

*

P o lice C onstab ls* q u a rte rs P o lic e C onstab les* q u a rte rs

o r o r

H e a d C o n s ta b le s1 q u a rte r* . H e a d C o n stab les’ q u a r te rs .

As a rule the cost of land is small in comparison with the cost o f construction o f new buildings- It is therefore a m istake to crowd buildings too closely together. Wherever possible a sufficient am ount o f land will be acquired* over and above present requirements so as to adm it o f expansion in the future.

916. The Executive Engineer will prepare a plan o f the site selected and forward i t with the proceedings o f the Committee after both have been signed by the members to the Superintending Engineer o f the Circle through the Deputy Inspector-General o f Police o f the Range.

917. The SuperintendingEngineer w j l l j f he approves the site, countersign the plan and forw ard it with the proceedings o f the Committee to the Inspector-General

o f Police for countersigoature and transmission to the Commissioner o f the Division for his sanction, countersignature and return to the Executive Engineer.

916. I f the officers named in the preceding paragraph are unable to agree to the site proposed, the case will be referred back to the Committee by the Commissioner, and, in the event o f further objection to Government for orders.

919. The Executive Engineer, on receipt o f the approv* e d s ite plan, wiJI address the Deputy Commissioner with a view to the acquisition o f ttie selected site, but he will not commence w ork before the approved in the manner detailed above has been m ade over to him by the responsible Civil Officer (Parrgraph 241 o f the Burma Public W orks Departm ent Code, 1st Edition. 1933, Volume I).

920. He is held responsible for any delay in execution o f a w ork which may be due to his delay in taking the necessary measures towards th e selection and acquisition o f a site.

S e c t i o n V III,— R b s p o n s i b i l i t i e s o f t h e D i s t r i c t Sup f r i n - t e n d e n t o f P o l i c e , t h e H e a d q u a r t e r s A s s i s t a n t ,TH E S U SD I VISIONAL P O L IC E O F F IC E R , TH E C IR C L E I n s p e c t o r o f P o l i c e , a n d t h e P o l i c e St a t i o n O f f i c e r a s r e g a r d s B u i l d i n g s C o n s t r u c t e d a n d M a i n t a i n e d b y t h e P o l i c e D e p a r t m e n t .

921. When the construction o r maintenance of buildings by the Police D epartm ent is carried o u t in the immediate neighbourhood o f headquarters, the work will always be done under the personal inspection and supervision o f the D istrict Superintendent o f Police or the Headquarters Assitant. When repairs are carried out a t outlying stations they will be visited daily by the officer-in-charge o f the police station and from time to time by the Circle Inspector o f Police and the Subdivisional Police Officer who will check all accounts and the work done. The D istrict Superintendent o f Police will also inspect and construction works as often as possible and in any case, if practicable, on their completion.

922. These inspections, and the opinion o f the Inspect­ing Officers as to the way in which the work is being executed, will be periodically reported to the D istrict Superintendent o f Police. On the completion o f any work, sim ilar inspections and reports will be made. In these it will be stated whether the w ork has been done according to the design and within the estimate sanctioned by the com petent authority and whether the execution o f it has been satisfactory o r otherwise.

923. I f these instructions are intelligently followed, there can be no excuse for bad work, o r for exceeding estimates, o r allowing sanctioned allotments to lapse, and there is little or no opportunity for m isappropriation or waste o f Government money. In every case the inspecting officer will be held responsible tha t there has been no fraud o r waste.

S e c t i o n IX .—G e n e r a l I n s t r u c t i o n s r e g a r d i n g

B u i l d i n g s .

924. Money drawn in connection with buildings cortstructcd depart menially out o f Police funds is treated as contingent money and is drawn on contingent bills from the treasury as laid down in Article 165 o f the Burma Treasury M anual, Volume r,7 th Edition. Officers may not draw money until i t is required for payment; and may not draw money from the treasury in one financial year to be spent in the next financial year.

925. No work will be put in hand w ithout a sanctioned estimate, and no work, however urgent, will be commenced without obtaining the written orders o f the competent authority as well as a guarantee for funds.

926. Sums o f fifiy pyas and under will be omitted in the totals o f estimates, and over fifty pyas treated as one kyat.

927. No buildings not borne on the books o f the Public W orks Department shall be sold o r dismantled without the sanction o f the Deputy Inspector-General of Police o f ihe range conccrned. In applying for sanction

to sell o r dism antle old Police buildings D istrict Superin­tendent o f Police will state definitely tha t the building, which it is desired to sell or dismantle, is a Police buildiag not borne on the books o f the Public W orks Department. All applications for sale or dismantlement o f old build ings will be submitted after obtaining the approval of* tbe Standing D istrict Buildings Committee. The proceeds of sales o f buildings “cannot be utilized for other works but will be credited to Government.

The above orders shall apply in the Salween District and the A rakan Hill Tracts but shall not apply in the Federated Shan States and the Chin Hills District where d o buildipgs not borne on the books of Public W orks Departm ent should be sold or dismantled without the previous sanction o f the Commissioner concerned.

928. No suit may be brought against any contractor for failure to perform a building contract without the sanction o f ihe Inspector-General o f Police.

S e c t i o n X — R u l e s R e g a r d i n g G o v e r n m e n t Q u a r t e r s f o r G a z e t t e d O f f ic e r s .

929. Government quarters for officers are in the charge o f the Executive Engineer, and will not be occupied or vacated without informing the Executive Engineer in writing.

930. Rent for quarters occupied will be deducted in the officer’s monthly pay-bill. Officers will inform the Executive Engineer at which treasury their pay is drawn and he will recover the reDt from the Treasury Officer concerned.

931. District Superintendent o f Police will be held responsible for the regular monthly payment o f rent for Government quarters occupied by themselves o r by officers serving under them.

S s c t i o n X I . — A p p r o p r i a t i o n o f B u i l d i n g s o n t h e B o o k s

o f t h f P o l i c e D e p a r t m e n t .

932. Subjcct to ihe restriction in paragraph 476 of the Public Works Department Code, Edition, 1933, Volume i, the Inspector-General o f Police is empowered to

2 3

appropriate any residential building on the books of the Police Departm ent for purposes o ther than tha t for which i t was constructed.

CHAPTER XLIT-

Official P u b l ic a t io n s .

S e c t i o n I . — T h e “ P o l i c e G a z e t t e . ’*

933. The P o l ice G a z e t t e is divided into three parts, each part paged separately to adm it o f its being filed as a separate compilation as follows:—

Part I contains such -extracts from the previous week’s issue o f the B u r m a G a z e t t e (including Govern­ment o f India Resolution s and Notifications and Resolutions and Circulars o f the Local Government which are published ja the B u r m a G a z e t t e ) as affect the Police Department and the orders o f the Inspector-General o f Police and o f the Deputy Inspector-General o f Police regarding the appointments, prom otions, confirmations, reductions, reversions, postings, transfers, increraents,and leave o f Inspectors o f Police and Sergeants o f Civil Police and o f Indian Officers o f the M ilitary Police. The assumption and relinquishment o f charges by Gazetted Civil and Military Police Officers and by Inspectors o f Police and the postings and transfers o f Assistant Superintendents and o f Deputy Superintendents of Police as also the grant o f leave to the latter officers are also notified in this part.

P art I I contains departmental orders. In this part are reproduced all Police Circulars and departm ental orders. I he latter are styled memoranda” . The practice of issuing Circulars in cyclostylc form has been discon­tinued, and this p a ri of the P o l ic e G a z e t t e is therefore the sole medium thought which all orders, in any form whatsoever, except confidential ones, are conveyed 10 District Superintendents. This part o f the Po l ice G a z e t t e will be very carefully perused and all orders contained therein noted and complied with.

P art 111 contains miscellaneous notices such as results o f examinations, notices under the Disposal o f Police Officers’ Estates Act. Tour Programmes o f His Excellency

the G overnor and o f Police Officers, and also quarterly lists o f Police Officers and men o f the M ilitary and Civil Police who have been dismissed or removed on conviction of criminal offences or for o ther rersons, o r who have been ‘‘struck off” on account o f desertion, waiting lists o f officers for prom otion, warning notices o f all punishments judicial, or departm ental, inflicted upon the members o f the Police Force for ill»tre&tment o f prisoners o r witnesses in connection with the investiga­tion o f cases, advertisements for clerks, etc.

The Police G a z e tte is published every Saturday at Rangoon in English only. An index to P art II o f it is compiled as soon as possible after the close o f the year.

P art I and II will be substantially bound together on receipt o f the.index after the c lo se 'o f the year and will be kept a s a permanent record.

Part III will be kept for two years and thaQ destroyed.S e c t i o n 11.— O t h e r O f f i c i a l P u b l i c a t i o n s .

934. Every D istrictSuperintendent is supplied with—(i) a copy o f the B urm a G a z e tte every week; (iii) a copy o f the Civil L ist every quarter.

P art V and the E xtra Supplem ent o f the G a z e ttemay be destroyed a t the close o f the year. The remaining parts will be kept unbound for five years and may then be destroyed o r sold as waste paper.

A copy o f the latest edition o f the Postal G uide will also be kept in each District Superintendent's Office for use as a reference to names o f places in other provinces. The book will be obtained from the Postal Department on cash payment.

CHAPTER XLIII.Periodical R eports and R eturni.

S e c t i o n I . — A n n u a l R e p o r t s a n d R e t u r n s .

935. The A nnual Report will be subm itted in the form shown in Appendices N os. A .-X X II and A.-XX11I. It will be begun as sooon as possible after the close of the year which i t reviews, in order th a t it may reach

the office o f the Inspector-General o f Police, Rangoon, by the 1st April o f the year following. Careful attention will be paid to the instructions under each section.

936. These instructions are not intended to be exhaus­tive; they merely indicate generally the m anner o f treat* ment. N o point mentioned in them will be omitted,but every year there will be other points o f interest besides those specified, to which attention will be given. The airangement o f the m atter within each section is at the discretion o f th e writer £ f the report. The report and attached statem ents will Be submitted through the D istrict Magistrate, Commissioner and Deputy Inspector-General o f the Range as laid down in Appendix A.-XXIV.

937. T o enable the District Superintendent to check and include the figures of crime, the D istrict Magistate will send his annual statements as laid down in paragraph 274 o f this M anual, to the D istrict Superintendent not later than the 15th January in each year. The D istrict Superintendent will submit his report and the statements as follows

(1) One copy o f the statements, with copies o f all tables accompanying the Annual R eport, to reach the office o f the Inspector-General not later than the 15th February. This copy will be forwarded d irec t

(2) The report and another copy o f the statements to leave his office not later than the 1st February. This will be forwarded through the D eputy Commissioner, who will transm it i t together with his notes so as to reach the Commissioner not later than the 15th February. The Commissioner will forward the report and statements with his and the Deputy Commissioner’s notes so as to rearh the Deputy Inspector-General o f the Range not later than the 1st M arch. These reports should reach the Inspector-General o f Police by the 15th April.

938. The report will be written half m argin on foolscap size paper. Each section will be complete in itself and portions o f two sections will not be written on the same piece o f paper. This is to allow o f sections being filed separately in the Inspector-General o f Police's office.

939. Commissioners and D eputy Commissioners wilt write their comments on the Annual Reports of District Superintendents either in the form o f marginal notes o r sparate notes as they think fit.

940. The rem arks and criticisms o f D eputy Commis­sioners on Police working in their districts and o f Commis­sioners on Police working in individual districts in their divisions and in the division as a whole, will be furnished by them on foolscap size paper separate from district reports.

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941. The Deputy Inspector-General o f the Range will w rite a comprehensive review o f the Police w ork and adm instration o f the year on a divisional and not on a range basis. y

942. Many officers bring forward in their periodical reports m atters on which they consider th a t orders are required w ith a view to procuring the issue o f orders on them. M atters o f th is description will invariably be sub­mitted fo r orders in a separate official le tte r and will not be included in a periodical report the proper object o f which is to state whai has been done, rather th an to suggest w hat should be done. These instructions are not meant to imply tha t everything in the way o f comment should be excluded from a report. I t is b u t n a tu n l and proper in describing what has been done, and the manner id which i t has been done, to com m ent on the operation o f the law and rules in force and on the action o f the Government agencies employed and such comment very frequently suggests tb r issue o f orders. But the comment will always be kept subordinate to the m ain object o f the report, which is the recording o f w hat has bean done. The reporting officer will m ark his com m ents and bis suggestions as briefly as possible, saying, as the case may be, that he has referred, o r intends to refer, the m atter separately, and will not encumber his report with the elaboration of schemes o f improvement. The result o f subm itting in periodical report proposals o f the sort referred to , is that not being put forward in the proper m anner, i.« ., by means o f a separate letter, they are either overlooked or lost sight of.

943. Eight returns accompany the Annual Report a t Appendices. They are termed “ Statem ents” and bear the letter o f the Alphabet A , AA, B, C, C l, D ,E and E l. Statements A, AA, and B are in two parts. They are set out in Appendix A-XXIII.

944. The Provincial R eport subm itted by the Inspector-General is mentioned in Appendix N o.X X II. It is due iu tbe Secretariat on the U t July.

S e c t i o n n . — R e t u r n s a n d I n d e n t s .

945. Appendi* A-XXIV contains a list o f periodical reports, returns, and indents subm itted by the D istrict Superintendents to the office o f the Inspector*General, and through the Deputy Inspectors-General and others.

946. A list o f returns, corrected up to date, will bea f f ix e d t o a b o a r d a n d h u n g u p i n a c o n s p i c u o u s p l a c eia every D istrict Superintendent's office. D istrict Superin­tendents will themselves see th a t their returns have been duly submitted, as they are held responsible for any delay or non-submission.

947. When for any period a return is black, a copy o f F orm M isc. Gen. 25 (Post Card) intim ating the name o f the return will be forwarded to the office concerned.

S e c t i o n n i . — M o n t h l y R e t u r n s .

N o. I.—C ountersigned Contingencies under PoliceFood Supply.

N o . 2 .__C o u n t e r s i g n e d C o n t i n g e n c i e s u n d e r 2 5 . P o r t *and Pilotage, Purchase o f M arine S to res, Fuel, e tc .948. Please see paragraphs 723 , 741 and 770.

3.— R eturn of Force and Punishm ents.

A d 9949. This return will be subm itted on Form p o | . ‘ -

The form shows the distribution o f the Police Force o f a district, with details o f the duties a t headquarters 00 which the men posted there a re employed. The form is

• self-explanatory.

950. Subject to the general control o f the D istrict M agistrate and to such orders as may be issued by the Inspector-General o f Police, D istrict Superintendents may temporarily vary the strength o f the various classes of the police establishment sanctioned for their district up to the rank o f Sub-Inspector bv making an excess appoint­ment in a lower class against a vacancy in a higher class, but an excess appointm ent in a higher class cannot be made against a vacancy or vacancies in a lower class.nor can the liberty be used for increasing the to ta l numerical strength. For each vacancy in a higher class only one extra appointment in a lower class is admissible.

951^ The names o f all Police Posts will be entered in this return circlc bv circle, the nam e o f a circle being entered as a heading, to be followed by the names o f its police-stations and ftnaiiy o f its out-posts. To the name o f cach Post ti e letters A o rU to signify whether i t is adefensible arm ed, or an indefensible unarmed. Post will be prefixed, and the letters S or O , to signify whether it is a Policc Station or an O ut-post, will be affixed.

952. All m a j o r punishments dcpartm entally o r m agis­terially imposed, wilt be entered in this return. Punish­ments o f reduction o f officers above the rank o f Sub- Inspector will be entered in this return when orders reach the D istrict Superintendent from the Deputy Inspecto r-Gencrai, o r Inspector-General. Removals and dismissals will be entered im mediately after orders are passed o r in the cases o f officers above the rank o f Sub-lnspector when orders are received from the Deputy Inspector-Gencral, o r such higher au thority as may deal with the case. Subdivjiional Police Officers ond Circle Inspectors will subm it in m anuscript fo im a monthly return o f punishm ents inflicted within their jurisdiction for entry in this return. A t the beginning o f every month a return o f all m ajor punishments inflicted in the Return o f Force. The entries should be very brief and no details need be given.

933. In drawing up this return special care w ill be taken to see tha t the causes o f increase and decrease are entered on page 2 and the reasons o f award ot punishm ent entered on page 3 o f the return.

954. A statem ent showing the sanctioned and actual number o f Indians and their distribution by posts will also accompany this return.

955. increm ents granted o r stopped will be shown in this return. The increment certificate attached to the pay bill for th a t month will correspond in every case with entries in this return.

No. 4.— R e tu rn o f D eaths o f E u ro p e a n Officers inc lud ing m e m b e r s o f t h e Civil S e rv ice of Ind ia , a n d Pensioners.

956. This return will be subm itted on Form C.S.O. General 4, which is seLf*explanatory.

957. On the occurrence of casualties amongst European and Anglo-Indian Officers o f and above ihe rank o f Inspector and of casualties am ongst officers o f this description who retired from the service after holding such rank, a telegraphic report will be immediately submitted to the Inspector-General o f Police in order tha t immediate information may be furnished to Governm ent and to the relatives o r friends o f the deceased officer if none such be present on the spot. The telegraphic report will contain the nam e and address o f relatives © r^riends present on the spot a t the time o f death *or if no relatives o r friends are present the name and address o f either parties if known. The return prescribed in the preceding paragraph will then follow on due date with the necessary particulars recorded in it.

958. Casualties amongst Burman Police Officers, o f and above the rank o f Inspector, will also be reported by telegram but such casualties will n o t be included in the m onthly return.

No. 5.— S t a t e m e n t o f C o n tr ib u t io n s d u e a n d re a l is e d on a c c o u n t o f a d d i t io n a l P o lic e F o rces re g u la r ly su p p l ie d t o P ub lic D e p a r tm e n ts , P r iv a te B odies, « tc .

959. This return will be subm itted in the form below in order to enable the Inspector-General o f Police to watch th a t the contributions are regularly credited to Government. The return will show separately the amount o f contribution due in respect o f each o f the additional Police Forces sanctioned by Government.

S ta te m e n t show ing th e c o n t r ib u t io n s due a n d re a l ise d on a c c o u n t o f th e a d d i t io n a l Police Forces reg u la r ly supp lied t o P ub lic D e p a r tm e n ts , P r iv a te Bodies, e tc . , fo r th e m o n th of 19.

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N . B . — R e a s o n s f a r t h e d e l a y , i f a n y , in c r c d i t t t t g i h c a n o u n t Will b e b r ie f ly e x p l a i n e d in t h e " R e m a r k s '* c o l u m n o r in c o v e i m g n o t e

N o 6.—S t a t e m e n t of R e c e ip ts a n d E x p e n d itu re .

960. This statem ent will be subm itted monthly in the form prescribed in the Inspector-General o f Police’s Financial D epartm ent Circular N o . V —4B-22 o f the 9th August, 1924. The form is self-explanatory and needs no detailed instructions. The statement.will leave Che D istrict Superintendent’s Office punctually on the 7th o f ecch m onth. I f fo r any reasons the : t tcmeut cannot be submitted in time the figures will be intimated by wire and th e statem ent subm itted as soon as possible thereafter.

No. 7__R esu lt o f in sp ec tio n s o f t h e R eg is te r ofR e c e ip ts a n d sa les o f A rm s a n d A m m u n it io n o f l icen sed v e n d o rs by H e a d q u a r te r s A ssis tan ts , Subd iv is ions! Police O ff ic e rs .o r D is t r ic t S u p e r in ­t e n d e n t s o f P o lice .

961. The result o f inspections made by the Head­quarters A ssistant o r the-Subdivisional Police Officer or the D istrict Superintendent o f Police himself o f the Register o f Receipts and sales o f Arms and Ammunition o f licensed vendors will be reported in writing to the District M agistrate through the D istrict Superintendent o f Police.

N o 8 —C o n fid en tia l M onthly R e p o r t o f th e D is t r ic t S u p e r in te n d e n t o f P o lice , o r A s s is ta n t S u p e r in ­t e n d e n t o f P o lice , o r D ep u ty S u p e r in te n d e n t of P o lice in in d e p e n d e n t c h a rg e o f a d is t r ic t .

962. See paragraphs 504 and 505.

No. 9 . — A b s e n te e S ta t e m e n t o f H e a d C le rk s o f the D is t r ic t P o lice Offices in B u rm a .

963. The statement will be subm itted in T .F . N o. 19A so as to reach the Inspector-General of Police’s Office n o t later than the 10th o f the m onth following

tha t to which i t relates. I f the statem ent is blank, a blank return will be submitted on due date in Form M isc. Gen. 25 (Post Card).

S e c t i o n I V — B i - m o n t h l y R e t u r n s .

H o I .— B i-m on th ly S ta te m e n ts o f p ro b a b le a n t ic i ­p a te d savings and ex cesses in th e Civil Po liceB udget g r a n ts (F o rm A d .62).

964 A statem ent showing the probable savings and excesses anticipated in the allotm ent sunder all fluctuating heads subordinate to “24C .a. D istrict Police, Voted, Charged and Defence Department estim ates” as modified up to date will be submitted by the first week o f August, October, December and February o f each year d i r e c t to the office o f ice lnspector-Gennral of Police togetherwith an explanation for the savings3— excesses undereachdetailed head o f account. The statements will be prepared, based on the expenditure from the 1st o f April to the 3 \ st o f Julv, 30th o r September. 30th November and 31st o f January respectively and on the probable require-

im ents for the remaining months.

In the calculation o f the estim ate o f expenditure for the remaining months o f the year under “Contingencies,'1 care will be taken to include the charges on account o f rent o f telephones. Jail bills forarticles supplied, etc., *hich are due to be accepted during the year and adjusted by book transfer by the Accountant-GcncraU against the allotm ent o f the districts concerned, and also chargcs on account o f Municipal and other taxes which are due to be paid during those months. The anticipated expenditure under charge for {hire of) launches will also be prepared as accurately its possible. It should be noted that under the latter head, the hire charges due not only on the Police M otor Boats but also- on the Marine Launches and House- Boats, etc., which have been and arc likely to be used by the District Police Officers should be taken

into account in arriving at the total probable expenditure uoder this head*-a

The withdrawal o f savings and the grant o f additional allotments shown in columns 6 and 7 o f the statementwill be ordered by th e Inspector-General o f Police on receipt oE these statem ents and any application for additional allotment subm itted separately in the meanwhile will nut be considered except for special reasons.

S e c t i o n V.—Q u a r t e r l y R e t u r n s .

No. I.—R eturn o f I n s p . e c t i o n U p ^ ^

965. On receipt o f the return o f inspections from Stibdivisional Police Officers and Circle Inspectors, the D istrict Superintendent o f Police will submit one return, showing the inspections perform ed and the number o f days spent on tour by himself and by each o f his officers after making any remarks that he may consider necessary, through the Depuuty Commissioner to the Deputy ttnspector-General o f the Range. The number o f days spent on to u r by himself and the other officers noted above will be entered in the appropriate columns in the cage at the foot o f the form and the names o f Subdivisions and independent Circles will be noted in the left hand side o f the cage.

966. The columns of the form are self-explanatory. Care will, however, be taken that the number of inspections performed and the number o f days spent on to u r entered in columns 8 to (3 embrace figures from the 1st January o f the year and include the figures for the quarter for which the return is submitted.

967. No inspection will be entered in the return unless proper inspection notes have been written and recorded.

968. The nam es o f every Police-st at ion, Depot and O utpost in the District, and the D istrict Superintendent’s ©ffice will be entered in column i o f the return whether it has been inspected during the quarter by the D istrict Superintendent, Subdivisions! Police Officer or Circle Inspector, columns 2 to 7, as the ease may be, will be lefc blank, but the figures required in columns 8 to 13 will always be given.

969. The entries in column 1 will begin with the office o f the D istrict Superintendent and the D istrict Training D epot. Below will be entered Circle by Circle (the name o f the Circle being entered as a heading) the names o f its Police-Stations and O ut-post with abbrevia* tions required by the heading affixed to each.

970. From this return it can be seen a t a glance whether sufficient inspection duty is being performed. I f for any reasons the inspections perform ed by any officer are insufficient the DistrTc^JSuperin tend eat, when compiling the return will make a no te-in the ‘‘remarks’* column giving the name o f the officer and the reasons for the inadequate inspections.

971.

No. 3 .— R e su l t o f in sp ec tio n s o f R e g is te rs o f R eceip ts a n d sa le s o f M ilita ry S to re s o f licensed ven d o rs by Subd iv is ions! P o lice Officers, C irc le In sp ec to rs o r T ow n Inspec to rs

972. The result o f inspections made by the Subdivi- sional Police Officer o r Circle Inspector or Town Inspector o f Register o f Receipts and sales o f Military Stores o f licensed vendors will be reported in writing to the D istrict M agistrate through . the District Superintendent o f Police.

No. 4.— R e su l t o f in sp ec tio n s o f t h e exp losives , r e g is te r s o f rece ip t* a n d issues and p laces of

s to ra g e o f exp los ives ' l icensees by th e C irc le In sp e c to r o f Police o r th e Subdiv isional Police

* O fficer w h e re th e r e is no C irc le In sp ec to r of Police .

972A. The result of inspections made by the Circle Inspector o f Police o r the Subdivisional Police Officer where there is no Circle Inspector ofPolice, o f the explo­sives,register s o f receipts and issues aod places o f storage of explosives’ licensees will be reported in writing to the D istrict M agistrate through the D istrict Superintendent o f Police.

No. 6.— S ta te m e n t show ing p a r t ic u la r s in re s p e c t o f B rit ish S o ld ie rs ho ld ing a p p o in tm e n ts ca rry in g spec ia l r a te s o f pay .

973. This statement will be subm itted punctually to the Accountant-General, Burma, at the close o f each quarter.

The instructions relating to the submission o f this return are contained in P o lice G a z e t t e Memorandum N o. 113, dated the 5th September 1931.

S e c t i o n * VI.—H a l f - y e a r l y R e t u r n s .

No. 1.— Index t o th e n o tic e s in P a r t I o f th e Police C r im e G a z e t t e of th e p re c e d in g s ix m o n th s show ing th e nam es o f c o n d it io n a lly re le a sed conv ic ts and a b sco n d e rs s t i l l re m a in mg u n tra c e d .

974. The heading is self-explanatory.

No. 2.—In d e n t fo r C lo th in g (F o rm P o lice 5S).

975. Instructions are given in paragraph 209 o f the Police Supply and Clothing M anual.

Nos. 3,4 and 4A.—L is to f Police Officers re c o m m en d e d fo r Indian a n d B u rm ese t i t l e s and C e r t if ic a te s o f H o n o u r a n d o th e r to k e n s o f reco g n itio n .

976 Full instructions fo r the compilation o f these returns are given in this office ConfidenUa1 O w u ia r Memorandum N o. 400-66C, P art IA, dated the 23rd March 1938. and this should be referred to before making recommendations. The m ost essential points in the Circular M emorandum are reproduced below for readyreference .—

(a) the returns arc to be s u b m itte d confidentially through the prescribed channel, in Form C.S.O. g en e ra l 7 to reach the office o f the Inspector-G eneral o f Police on the correct dates. It is essential tha t these orders should be strictly complied with as recommendations received in contravention thereof will be rejected.

(b> The recommendations for the various Indian and Burmese titles must be m ade in the order laid down tn th e C ircular Memorandum.

(c) The correct spelling in Burmese characters of Burmese names m ust be given.

(d) The most careful discrim ination m ust be exercised In selecting candidates for the grant o f titles or aw ards, and none but the most suitable and deserving should be recommended.

(e) Recommendations previously made but not accented may be renewed and In all such cases, the numbers and dates of the previous recommendations must be entered in the roll.

(f) The order laid down concerning the submissions o f recom mendations on behalf o f persons engaged in purely clerical work must be strictly observed.

(g) Officers who have been recommended fo r titles o r rewards o f any description must, on no account, be informed o f the fact.

(h) As the total number o f such titles, etc., allotted to the Police Department is very small, only exceptional cases should be submitted.

N o. 5.— L is t o f P o lice O fficers w ho w'rsh t o o r should a p p e a r fo r t h e e x a m in a t io n s in B u rm e se and H indus tan i a t th e D e p a r tm e n ta l E x am in a tio n s h e ld in June and N o v e m b e r (F o rm C. S. O . C e n e ra l 17).

977. See paragraphs 46, 48, and 49. The form is self- explanatory.

N o. 6.— L is t o f P o lice O fficers w ho w ish to o r shou ld a p p e a r fo r t h e e x a m in a t io n in C r im in a l Law hefd in June a n d D e c e m b e r o f e v e ry y e a r (F orm C. S. O G en era l 17).

978. See Appendix A -X II. The form Is self- explanatory.

No. 7.— R e c o m m e n d a tio n s fo r t h e Im p e r ia l . .S e rv ic e O r d e r and th e Im p e r ia l S e rv ice M edal.

979. It nas been ruled that all ranks o f the Burma Police Force are eligible for the grant o f the Imperial Service Order and the Imperial Service M adal. The statutes relating to this O rder and Medal are published io Part U o f the B u rm a G a z e t t e , dated the 7ih September 1912. D istrict Superintendents o f Police may therefore subm it recommendations for the grant o f the decoration io suitable and deserving case. Recommendations for awards in the Independence Day Honours will be subm itted confidentially rn Form C.S.O. General 7 to the Inspector- General o f Police through the Deputy Commissioner. Commissioner and Deputy Inspector-General o f Police of the Range conccrned so as to reach the Office o f the Inspector-Grnrral o f Police on the 1st Septem ber and 1st February respectively.

980. x

S e c t i o n V IL — Y e a r l y R e t u r n s .

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985. T he m ethod o f preparation and communication o f confidential reports on Police Officers is laid down in Home Department Confidential Memorandum No. 441 A 44, dated the 31st. December 1945. Explanations from Gazetted Police Officers will be subm itted (o Govern men 1 through the usual channel, but no reply will ordinarily be sent thereto. The explanations o f non- gazetted officers will be subm itted through the usual channel and dealt with by (he Inspector-General of Police, hut no reply will ordinarily be sent thereto.

986. x

No. 3.—R etu rn showing th e q u a n tity o f high explo­sives. d e to n a to rs and b lasting p o w d er in stockon th e 3 l s t D ecem ber 19 » in G overnm en tM agazines in charge o f the* ..................................... j r A d m in ,* .* .<F o r m P o l ,c ? 3 9 M *-

987. All Policc Officers in charge o f Magazines in which high explosives, such as detonators and blasting powder arc stored will submit io the Inspector-General o f Police for transmission to the Secretary to the Government o f Burma Judicial Departm ent, a returnin Form 39M, on o r ahout the 1st February o feach year.

To ensure uniform ity in subm itting the return the following points will be observed in its preparation:—

(a) The quantity o f dynamite, gunpowder, gelignite, and other explosives will be shown in pounds.

(b) The quantity o f fuse will be expressed in running feci.

* I n s e r t d c m g lu t l io n o f o l l i c c r i n c h :ir£ i* i*t l h e n iu g » t / in c .

(c) The quantity o f detonators will be given in numbers.Nos. 4 and 9 .—A nnual S ta te m e n ts A to E w ith copies

o f all ta b le s accom panying R ep o rt and Annual S ta te m e n ts and R eport.

M8. The instructions for compilation a re set out in paragraphs 935 to 944 and in Appendices A XXIIand A-XXII1.

Ho. 5.—L ist o f N on-gaze tted officers S5 y ea rs o f age.. . . - Ad. 38.

989. This return will be subm itted in fro m Policdn0’

990 The D istrict Superintendent will record his recommendations as to the desirability, o r otherwise, of extending the services o f officers mentioned in the return. Extension o f service will be recommended for not m ore than one year a i a time.

N o 6 —R equisitions fo r o il, lu b rica tin g (I. A. F. Z -2098).

No. 7.—Inden t fo r fish oil soap.

991. Instructions for these indents are given in Paragraphs 170, 194 and 216 o f the Police Supply and Clothing M anual.

N o 8 —S ta te m e n t showing ail sum s draw n before th e close o f th e financial y ea r and rem am m g undisbursed on th e 31st M arch.

993. This statement will be submitted by D istrict Superintendents o f Police in duplicate. One copy will be addressed to the Secretary to the Government o f Burma* Finance Department, through the Inspector-General o f Police, Burma, and the o ther to the Inspector-General o f Poiice direct. Each statem ent will be accompanied by an explanatory note stating fully in each case the reasons for the failure to disburse money o r to refund it into the Treasury, before the close o f the financial year (31 st March), v ide Local Government Audit Departm ent 4iG "C ircular

N o .9 o f 1928, dated the 27th February 1928, and Inspector* General o f Police’s Financial Department Circular Memo­randum No. 12—5B.-54, dated the 1st M arch 1928, to all District Superintendents o f Police, etc.

N o. 10.—C ertif ica te o f C heck o f th e S tock Book (Office R egister No. 47).

993. The actual stock in hand o f such articles in ih e whole district at the end o f each calendar year will oc checked by the D istrict Superintendent o f Police or H eadquarters Assistant with the register aad the Police Station Return (Register No. 12) and a certificate in the following form will be forwarded to the Inspector-General o f Police by the 15th April :—

‘'Certified that Ihe articles entered in the District ^toc<c & & & &am}*) woe* u i mfound to be correct except in the following cases:—

\S e r ia l N o . q f a r t i c l e s i n S to c k B o o k .

( » !

N a m e o f A r t i c l e .

A c t u a l N o . i n

: s l o c k o n 3 1 s t

D e c e m ­b e r .

Ii\

E x c e s s . D e f i c i t

iR e m a r k s

a n dr e c o m ­m e n d s '

t i o n s .

<2> O ) (5 ) (6 )

1X

i

i 1

i

No. 11.—R eturns o f A rm s and A m m unition (Form Police !©S).

N o. 12.—R etu rn o f A cco u trem en ts (F orm Police 13S.)25

N o. 13__ R e tu rn o f M iscellaneous S to re s , issued byth e Po lice Supply an d C lo th in g D e p a r tm e n t (F o rm Police 14S).

994 Instructions as regards these returns will be found in paragraphs 228—230 o f the Police Supply and Clothing M anual.

N o. 14.— N am es and a d d re sse s o f t h e nex t-o f-k in of E urc ttean an d A nglo-Indian g a z e t te d an d non* g a z e t t e d P o lice O fficers In d u d in g S u b - ln sp e c to rs .

995. In order th a t ihe lnspector-Gcneral o f Police may takenecessarv action in ihe event c f death o r serious illness o f o r serious accident to European and Anglo- Indian gazetted and non-gazetted Police Officers including Sub-Inspectors, the names and addresses o f the next-ol- kin o f every such officer who is present in the district at the time will be submitted lo the Inspector-General o f Police on the 1st May o f each year.

996 The names o f only the principal relatives or failing such those o f the nearesl relatives or friends will be mentioned. A full catalogue o f the name*, cic.. o r the officers’ relatives is not required.

997. The orders in the Chief Secretary’s General Department letter No. 1346— S C .-2 . dated the -3th January 1917. to the Inspccior-General o f Police set out in full detail the action to be taken in all such cases.

N o 15 —D e ta i le d s t a t e m e n t o f p e rm a n e n t establish* m e n t o n t h e 1st o f A pril (F o rm T.F.No.12).

998 This statem ent will be subm itted as ordered in Article 62 o f the Civil Code. Volume T.

N o 16 — C e r t i f ic a te o f V erif ica tio n o f t h e R ecords o f S e rv ice o f N o n -G a z e t te d Officers.

999 This certificate will be submitted in accordance with the orders contained in Rule 106 o f the Supplementary Rules incorporated in the Local Government s. Compila­tion o f the Fundamental Rules.

Rubber stamps wilt not be used for affixing signatures either on the certificates which are forwarded to the In­spector General o f Police o r to those recorded in the Service Books o r Character and Service Rolls, nor will cyclostyfed slips bearing the cyclostyled signature of the officer be used. The certificate will be signed in inK by the verifying officer himsslf.

In offices where the H eadquarters Assistant is an officer o f gazetted rank, the verification will be carried

fc oui and the certificates signed by him—the District Superintendent o f Police himself presonally verifying only 5 per cent o f the records already verified by the former <;nd furnishing an additional certificate to that effect, In the case, however, o f district which are in the independent charge o f Deputy Superintendents o f Police and o f district where the Headquarters Assistant is an officer o f non-gazetted rank, the verification will be carried out and the certificate signed personally by the Head o f the Office himself.

No. 17.--R ecom m endations fo r th e g ra n t o f thePyidaungsu (U nion) Medals.

IOCO. Recommendations Tor the grant o f the medal will be s u bm i tied by D is t rict Supe rintenden t s o f Pol ice t hro ugh the Deputy Commissioner, Commissioner, and Deputy In- spcctor-Gcneralof the Range concerned under confidentialcover in Form ̂ * j |> and will reach the office o f theInspector-General o f Police not later than the 1st August o f each year.

The Roytft W arrant and Regulations governing the grant o f the Pyidaungsu (Union) Medal are published in Appendix A-XXXVII.

1002. The medal is open to a(l ranks o f the Police Force and the names o f officers recommended will be placed in what is considcrd to be their order o f merit. The particular acts o r services on account o f which the recommendations arc made will he described as concisely as possible but at the same tin e with sufficient detail to enable their value to be accurately judged.

1002. Regulation 6 da tails the qualifications for the grant o f the medal which are as follows:—

(a) Conspicuous gallantry in saving life and property,o r in preventing crime o r arresting criminals, the risks incurred to be estimated with due regard to the obligations and duties o f the officer concerned.

(b) A specially distinguished record in administrative i o r detective service o r other police scrvice ol

conspicuous merit.

(c)Sucess in organizing Police Forces, o r Fire Brigades o r Departments, o r in maintaining their organization, under special difficulties.

(d) Special services in dealing with serious o r widespread outbreaks o f crime o r public disordero f fire.

(«) Valuable political and secret services.

(f) Special services to Royalty and Heads o f States.

(g) Prolonged scrvice; but only when distinguishedby very exceptional ability and merit.

1003. An officer will on no account be informed that he has been recommended for this medal.

1004. Before recommending an officer for this medal D istrict Superintendents will,by careful enquiries, satisfy themselves that there is nothing in his past career to render him ineligible for the award and also that he has not incurred the censure o f o r been concerned in any oroceedings which have biien censured by any M agistrate o r Court. A certificate to this effect is provided in the form itself and will be signed by the recommeding officer. Each recommendation will be accompanied by the Con­fidential File o r Character and Service Roll, as the case may be (written up to date) o f the officer concerned.

No. IB.—R ecom m endations fo r th e g ra n t o f th eYe A hm udangaunig T azeik ,

1005. Recommedations for the grant o f the Ye Ahmu- dangaungjazeik , should be submitted by District Superin­tendents o f Police through the Deputy Commissioner, Commissioner, and Deputy Inspector-General o f Police o f the Range concerned under confidential cover in fj.L, ,LL Police Ad 18A. . , , , f ,f0rm Police Admin. 3t>M' and shou,d reach thc office o f the Inspector-General o f Police not later than the 1st August each year. The Royal W arrant and Regulations governing the grant o f the Ye Ahmudangaung Tazeik. are published in Appendix A-XXXVIIl.

1006. The medal is open to all ranks o f the Police Force and the names o f officers recommended should be placcd as far as possible in order o f merit.

1007. The particular acts o r services o n account o f which the recommendations are made should be described concisely with sufficient detail to enable their value to be accurately judged.

1008. Thequalifications for the g ran to f the Ye Ahmu­dangaung Tazeik, a re as follows:—

(a) Conspicuous gallantry.

(b) Valuble services characterised by resource and devotion to duty including prolonged service o f ability and merii.

1009. Aprards for conspicuous gallantry will be made as soon as possible after the event and District Superin* tendents o f Police should submit immediately theirrecommendations on .heusual channel to the Inspector-General o f Police.

The medal is to be awarded for eonspicuous gallantry and carries with *t allowances which range from Ks. 2-50 a month. These allowances are normally continued until death and are therefore o f very consi­derable value.

1010. Awards under dause(b)w ill be made annually on the 1st January and recommendation rolls m ust reach I he office o f the Inspector-General o f Police by the 15th September.

1011. As in the case o f the Pyidaungsu (Union) Medal, District Superintendents o f Policc should satisfy themselves, when recommending an officer for the Ye Ahm udangaungTazeik. thai there is nothing in his past career to render him ineligible for the award and that the officer concerned has not incurred the censure oh o r been concerned in any proceedings in which he has been censured by any M agistrate o r Court. A certificate is provided on the reverse o f the form and should be signed by ihe recommending officcr. Each recommendation should be accompanied by the Confidential File or C haracter and Scrvice Roll, as the case may be, o f ihe officer concerncd.

No 19__R equisition fo r P rac tice A m m unition(I.A .F.Z.2M 8)

1012. Instructions as regards the submission o f (his return will be found in paragraph 180 o f ihe Police Supply and Clothing Manual.

Nos. 20 and 25.—Indents fo r ‘ Ponce*’ and “ MisceUlan eo u s"p rin ted fo rm s Form sM isc.Gen.30 a n d 31).

1013. No forms which are not standard forms appear­ing in Ihe Guard Books o f Police and Miscellaneous forms will be issued. The numbers o f the forms as given in the Guard 8ooks will be quoted in indcnls. Full direc­tions for tjjrc compilation and submission o f indents are given in Local Government’s Revenue Department '*G” C ircuar N o. 20 o f 1932. which will be strictly followed as non-compliance with tlie instructions will merely cause inconvenience and delay in the reccipl o f forms. Forms indented for in a supplementary indenl will be calculated so as u> 1a*t until Ihe receipt o f Ihe forms supplied in the annua! indent.

1014* Indents will be submitted through the Inspector- General o f Police to ihe Superintendents Government Printing. Burma. Rangoon.

1015. The orders o f Governm ent regarding the submission o f indents for treasury forms are also reproduced in the abovementioned Circular.

N o. 21.—Inden ts fo r S ta tio n e ry (Form s Misc. G en. 32and 33).

1016. District Superintendent will submit so as 10 reach the office o f the Inspector-Generat o f Police not later than the 15lh A ugstof each year an iriSent in original in the form prescribed by the Superintendent, Government Printing, Burma, for stationery required for their offices. Police Posts, and Training Depot.

1017. In the indent care will be taken lo quote accurately Ihc description o f the articles and to enter correctly in column 6 the rate and in column 7 the value o f the articles indented for.

1018. The figures in the indent will be calculated for the ensuing financial year beginning with the 1st April following. andDistrict Superintendents are requested to observe the strictest economy in the preparation o f their indents. The tots) value o f the indent as shown in column 7 will not exceed the allotment assigned to the district each year.

1019. The form* o f indent and supplementary indent will be obtained by indent on the Superintendent. Govern* ment Printing. Burma. The general rules published in Local Government Revenue Department *‘G** Circular No. 20 o f 1 9 3 2 should be strictly followed.

No. 22.—A m endm en ts to th e lis t o f Po lice-stationsand O u tp o s ts w ith th e ir n e a re s t P ost andT elegraph Offices and P o lice-sta tions co rrec tedup to th e 30th June,

1020. The printed list o f the previous year will be corrected and submitted to (he Inspector-General o f Police. The I is ts wi H be prepa red u p to the 30t h J une o f each year, b u t if the corrections are not extensive, an “ addenda’* and “corrigenda*' slip may be subm itted. The entries in the list are printed bilingually and copies will be circulated to all Police Posts for the use o f Police Station Officers.

No. 23.—B udget E n im a te s (Form

1021. The Annual Budget Estimate o f the Police Department is due in the office o f the Accountant- General, Burma, on the 8th October o f each year. To enable ihe Inspector-General o f Police to compile his budget according to the requirements o f each distnct, District Superintendents o f Police will submit estimates o f Receipts and Expenditure o f their own districts forthe ensuing financial yearinForm together withthe Schedule in Form B.M.F. 5 (Schedule A , Part I)> 50 as to reach the office o f the Inspector-General o f Police not letter than the 20th August.

In framing the estimates and in preparing theScheduie care will be taken to enter correctly the rates and amount o f pay and allowances o f the Police Force and those o f the office establishment that will be drawn dnring the financial year to which the estimates relate.

In the case o f the Police Force the names o f Inspectors, and Sub-Inspectors will be given with the details o f pav and allowances shown against each. For the lower ranks’ only the number o f posts with the rates o f pay and the am ount to be drawn during the ensuing year will be shown.

A s r e g a r d s the office establishment, the names with designations, viz,. Head Clerk, Stenogapher, etc., will be shown for the clerical establishment. In the case o f peons (menial establishment), only the number and the rates of pay to be drawn will be entered.

It should be remembered that the pay for March is payable only in April and is therefore chargeable against the allotment o f the next official year. The following e x a m p l e s relating to the Budget Estimates for the year 1930-31 are quoted for guidance:—

(i) A Sub-Iospector o f Police who is in receipt o f pay a t Ks 111 per mensem in June 1929 is due his next incer- ment o f Ks. 4 on the 10th June 1930. In the sub-column

m

‘‘Description o f Pay** o f column 5 (a)—“Pay,” wilJ be shown “ at Ks. 111 from 1-3-30 and a l Ks. 115 frota 10-6-30 to 28-2-31.”

In the sub-colnmn “ Amount” will be shown Ks. 1,367 being the total amount due o r the period Jst March 1930 to the 28th February 1931 at the above rates.

Id districts where Compensatory Allowance based the percentage o f pay admissible the change, if any, in the rates o f the Compensatory Allowance will be shown in the sub-column “ Description o f Allowances** o f column 5(c)

“ al Ks. form 1-3*30 and at Ks. from 10-6-30,**

and the total am ount calculated a t these rates will be entered in the sub-column “ Amount.'*

(ii) A Sub- Inspector o f Police who is in receipt o f pay a t Ks. 91 is due his next increment o f Ks. 4 on the 1st March 1930. Against his name will be shown in the sub- column4'Description o f Pay ,"*‘Ks.95 from 1st M arch 1930,** and in the sub-colum “ A m ount", Ks. 1,140.

(iii) Station W riters, Head Constables, and Constables and Office Peons need not be shown in the Schedule by name but only the number and rates o f pay will be shown as explained below:—

K s.

10 H ead C onstab les a t K s.40 ............................... 4.8002 H e a d C o n s t e b le s a t K s . 4 0 fo r m 1 s i M a r c h 19 3 0 a n d 1,3 0 0

a l K f . 4 2 -5 0 f a o m 1st J u l y t o 2 8 l b F e b r u a r y 1931.2 P eons a I K s. 15-50 ............................... 372I P e o n a t K s . 15 a n d a t K s . 15-50 f r o m 1 s i J u n e 1 9 3 0 Ift5

t o 2 8 t o F e b r u a r y 1931.

(Fractions o f a Kyat will be shown in the column “ Amount.” fifty pyas and over will be taken as one kyat and sums less than fifty pyas will be neglected.)

In cases o f shortage o f strength in any rank the num ber o f vacant posts in each rank will be show.) in column I o f the schedule and the imaimum rates o f pay

and the corresponding ra te o f Compensatory Allowance will be shown in sub-columns “ Description o f Pay and Description o f Allowance' respectively o f column 5, ihe total am ount for the year calculated on such rates being shown in the sub-columns Amount thereof.

The following allowances which are reckoned as “ Pay will also be entered in column 5 (a) below the amount rcpesenting the actual pay:— -

Detective StafT Allowance.Training D epot Allowance,Staff Allowance to Drill Instructors.

M otor Boat Allowance,Language Allowance,

Telephone Allowance,Station Officer’s Allowance, and

Armourer’s Allowance.

The following Allowances which go under “ Allowan- ces.H onoraria.etc.," willbeshown in column 5 (c)against the names o f officers o r the number o f appointm ents in the case o f the lower ranks :—

(a) (i) M ounted Allowance.

(ii) Conveyance Allowance.

(b) U>cal Allowance

(c) Town Allowance.

(d) House Allowance, if any.

Separate Schedules will be prepared for—

(a) Each Temporary Establishment (Clerical o r Pol ice Force) quoting the num ber and date o f the sanctioning letter, the period for which sanctioned, the rales o f pay and allowances and the to ta l amount.

(b) Each additional Poltcc Force entertained for Public bodies and private companies o r individuals the entire cost o f which is not met by such bodies or individuals but is shared by them and Government in (be prescribed ratio . The sanction and the period will also be quoted as in (a) above.

(c) Each additional Police Force, the entire cost o f which is met by such bodies o r individuals as in the^ case o f the Police Force supplied to the Finger Print Bureau in the Magwe District and guards over the branches o f the Imperial Bank o f India, the Punitive Policc Forces, etc. The sanction and the period will also be quoted in each ease.

The actuals for the past three years and the anticipated expenditure for the current year will be furnished ontv for the fluctuating items o f expenditure, i.e., for each o f tbe sub-units(detai)ed head s u b o rd in a te to the Primary Units, “ Allowances, H onoraria, etc.. F luctuating," “ Supplies and Services’* “Contingencies,** “ Works'* and “ Charges for Launches*'

In considering the expenditure likely to be incurred during the current year and in the coming year it is neccssary to bear in m ind the liabilities which will be adjusted by book transfer in the office o f the Accountant* General, Burma.

A separate statement under “Charge for Launches** will be appended to ihc estimate showing—

<ij the nam e and class o f each launch,

( i i / r a t e o f hire,

(iii) num ber o f days each launch is likely to be used during the ensuing year.

(iv) estimated expenditure (based on above calcula­tions) o f each launch,

(v) to tal estimated expenditure under this head.

The expenditure on “ Petty Construction and R epairs” will be exhibited under the Prim ary Unit “ Works’* under which two sub-uoits (i) Petty, and (n) O ther, will be opened, tbe form er to record such expenditure no t exceeding Ks. 2,500 and the latter to record expenditure in excess o f Ks. 2,S00.

Any large variations between the anticipated expendi­tu re for the current year and the proposed expenditure in the coming year under any head o f account will be briefly bu t cleanly explained in the letter forwarding the estimate.

In the case o f all fluctuating items o f expenditure the estimates will be for the am ount o f expenditure likely to be incurred during the period from 1 st April to the 2 ls t M arch as the. charges are drawn for immediate disbursement and are accounted for in the m onth in which they are drawn.

The sanctioned num ber o f appointm ents in each raok aod the sanctioned num ber o f Special Pays and Fixed Allowances will be shown in column 1 o f theBudget Estimate form against each rank andagainst each o f the allowances detailed in colum n 2 thereof.

The arithm etical com putations in the Schedules and in the Estimate will He carefully checked before submission.

N o .2 7 —C ertifica tes th a t th e M agazine o r Magazine*con tain ing explosives a re in good cond ition andsecurely guarded.

1022. At the close o f each year a certificate on blank paper will be subm itted direct to the office o f the Inspector-G eneral o f Police. The annual certificate need no t be submitted in the case o f the M agazines which are Police ammunition magazines and which do not contain explosives.

No. 28.—A rm s. A m m unition* an d M ilitary S to res received and sold during th e year by

licensed vendors.

1023. This return will be submitted to the Deputy Commissoner by the D istrict Superintendent o f Police annually on a date fixed by the Deputy Commissioner, and will be compiled from the annua! returns submitted by licensees on the lOih April o f cach year to the District Superintendent o f Police. The necessary instructions are contained in Direction 26 o f the Burma Arms Manual.

No. 29.— R esult o f inspections of R egister o f R eceipts and Sales o f A rm s, A m m unition and S to res of licensed vendors by D is tr ic t S uperin ten d en ts o f Police.

1024. This Register will be inspected by the District Superintendent o f Police if so directed by ihe District M agistrate and the result o f inspection will be reported in writing to the latter.

No. 30.—A nnual R etu rn o f losses of all firearm s and am m u n itio n du ring th e y ea r end ing th e 31st D ecem ber.

1025. This return will be subm itted on the 1st January to the D eputy lnspec<or*Genera1 o f Police for Railways and Crim inal Investigation, who will compile and publish a statem ent o f losses as a special supplement to the^folice C rim e G az e tte .

No. 31.—A nnual R ecom m endations fo r p ro m o tio n to D eputy S u p e rin ten d en t o f P olice.

1026. This return will be prepared in Form A<*‘ **. . P o lic e 57

and submitted through tbe DeputyCommissioner,Com mis­sioned and Deputy Inspector-General o f the Range,

s o a s t o r c a c h t h e o f f c z o f t h e I n s p e c t o r - G e n e r a l o fpolice on the 1st December o f each year. I f ilie return is Blank il will be submitted direct.

N o. 33.— R e p o r t on officiating In sp ec to rs an d D eputy S u p e r in te n d e n ts of Po lice as t o th e i r f itness fo r r e te n t io n in th e i r officiating ranks.

1027. On the 1st July o f each year the Inspector- General o f Police will ca!l for reports from District Superintendents o f Police in whose district are officiating Inspectors and Deputy Superin ten den is o f Police as to whether they recommend the retention o f those officers in their officiating ranks.

N o. 34.— Y early C e r t if ic a te o f possession o f s e c re t d o c u m e n ts rece ived f ro m t h e office o f th e In sp ec to r-G en e ra l o f Po lice (F o rm A d. 88).

1028. This return will be subm itted annually by District Superintendents on the 15th M arch direct to the Inspector-General o f Police under confidential cover. All secret and confidential docum ents supplied by the Inspector-General o f Police will be shown.

Deputy Inspector-General o f Police when inspecting the offices o f District Superintendents o f Police will check the secret docum ents in their custody together with the returns o f secret documents submitted by District Superintendents o f Police.

No.-*36.—C opies o f sanc tion o f th e H ousing C o m ­m i t te e s > C o m m iss io n e rs o f D ivisions o r G o v e rn m e n t , a s t h e case m ay b e , t o t h e h iring o f q u a r te r s fo r t h e Po lice O fficers an d m en e n t i t l e d t o r e n t - f r e e a c c o m m o d a tio n b u t for w h o m G o v e rm e n t q u a r t e r s a r e n o t ava ilab le fo r t h e p e r io d f ro m th e 1st A pril t o t h e 31st M ar eh o f th e succeed ing y e a r .

102*. This statement which is due in ihe oftke o f ihc Inspecior-General o f Police on the 15th April o f each \e a r is required for ihe regulation o f the allotments to be granted under the head -Rents. Rales and Taxes*' for Ihe nnuncjj) \e a r concerned.

The Niatement will show the monthly rale o f rental sanctioned lor each quarter and also the total am ount o f rent payable m respect o f each, during the financial year. 1st April to 31st March.

Orders relating to the hiring o f quarters are contained in Appendix A.-XXXH.

No. 37 —R ep o rt on th e Traffic In W om en andC h ild re n (F o rm A d. 99 an d 99a).

1030. Government has ordered that a report on the traffic in women and children for the whole Province should be compiled by the Commissioner o f Police Rangoon and that the Inspector-General o f Police should furnish the Commissioner o f Police with facts and figures relating to places outside Rangoon for inclusion in his report.

In order that Ihe Inspector-General o f Polity may be able to comply with these orders, officers concerned will submit to the office o f the Inspector-General o f Police, the required information not latter than the 15th July o f each year on Ihe two forms prescribed helow—

Form Ad- 99 will give particulars relating to cases under sections 372 and 373, Penal Code, and under sections 8 and 9 of the Burma Suppression o f Brothels Act, 1921. and Form Ad. 99A particulars relating to the tola I number o f persons convicted under various sections o f the Burma Suppression o f Brothels Act, 1921.

J h e information required for the questionnaire reproduced in Appendix A-XL will also be supplied.

No. 39.—A nnual R etu rn o f offences u n d er th e ObsceneP ublications Act.

1031. An annua! return o f offence s under the Obsccne Publications Act will be submitted to the Crime Assistant lo the Deputy Inspector-General o f Police for Railways and Criminal Investigation, Burma. Insein. in the form

in form a lion o f the United N ations Organisation.

N o . 4 0 .— x K

1031a . * XX

S e c t io n V I I I .— L is t o f R e p o r t s a n d R e t u r n s d u e in t o e O f f ic e o f a D is t r ic t Su p e r in t e n d e n t .

1032.—Appendix A . -XXV contains a list o f periodical reports and returns required in the office o f every D istrict Superintendent. For convenience o f reference the number o f the paragraph and the M anual requiring its submission is entered against each report o r return in the remarks column o f the list. No periodical report and return, o ther than those mentioned in the list, shall be called for by District Superintendents without the previous sanction o f the Inspector-General o f Police.