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BUILDING PREVENTION CAPACITY USING ONLINE
CONFERENCING Wendi L. Siebold, MA, MPH
Senior Research AssociateEMT Associates, Inc.
1752 NW Market Street, #402Seattle, Washington 98107
Focus for Today
Learn specific ways to utilize online training as a prevention capacity-building tool across long distances
Understand ways that online learning can facilitate project collaboration between rural and urban communities
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Basics of Online ConferencingWhat, when and how to use it
What is Online Conferencing?
Online technologies provide the ability to participate in training courses and discussion groups with a live trainer or consultant directly from the participant’s own computer
Also provides the ability to have up to 15 students in a virtual classroom or hundreds of attendees in a meeting
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Effectiveness of Online Conferencing
Online meetings and trainings are: Accessible Understandable Helpful for building stakeholder
relationships Useful for building their knowledge and
skills Useful to their work
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“Going Green”
Automatic calculator tracks CO2, cost, and travel reductions accrued by meeting online rather than traveling
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When To Use Online Conferencing Use on a project-by-project basis, and
objectives are tailored to the needs of each project.
In general, online conferencing has the following objectives: Participant learning of new skills and
knowledge Facilitate collaboration between project
partners Utilize a mixed learning style environment to
facilitate increased capacity building8
When To Use Online Conferencing Large meetings
www.emtevents.org can host up to 1000 participants at one time.
Good for distributing information to large groups. Use the ‘chat’ feature for feedback and
discussion.
Small meetings www.emtlive.org can host up to ___ participants. Good for more interactive conversations, shared
web or document browsing.9
Using online conferencing for smaller group meetings and collaboration
Connecting Rural Communities
Connecting Rural Communities The accessibility of online conferencing makes it
an ideal tool for rural and isolated settings Connects across geographically isolated
communities Allows for meetings that would otherwise be
canceled due to budget limitations (e.g., government partners)
When connected with other online networking sites (like SharePoint or My Prevention Community), it is a cost-effective way for practitioners to access resources and build relationships nationwide
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Connecting Rural CommunitiesThe myth of inaccessibility Rural communities are often the most well
connected to the internet – cable and internet are a lifeline to the “outside world”
Internet usage can play an important role in building social capital in rural communities
Outages happen, but they are rare Dillingham, Alaska compared to Kiana, Alaska
For more info see: Cook-Craig, P., Lane, K., Siebold, W. (Submitted). Building the Capacity of States to Ensure Inclusion of Rural Communities in State and Local Primary Violence Prevention Planning. Journal of Family Social Work.
Stern, M. and Adams, A. , 2008-07-28 "Do Rural Residents Really Use the Internet to Build Social Capital? An Empirical Investigation" Paper presented at the annual meeting of the Rural Sociological Society, Radisson Hotel-Manchester, Manchester, New Hampshire. 2009-05-23 from http://www.allacademic.com/meta/p238616_index.html
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Highlights From EMT’s Rural Projects EMT is using online conferencing to build
the capacity of prevention practitioners and stakeholders across Alaska, Montana and Washington
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What type of projects?
Alaska & Montana Domestic violence prevention project – builds
preventing planning and evaluation capacity of local domestic violence agencies, community coalitions, and state coalitions
Washington Convening statewide advisory group of
domestic violence agency Executive Directors to review and revise state standards for emergency shelters
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How was it used?
Monthly Coordinator Calls (6 locations per meeting)
Monthly “Technical Assistance Trainings” Quarterly State Steering Committee Meetings Special Workgroup Meetings
Seattle
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What capacities were built? How to conduct a local and state needs
assessment How to interpret local and federal data Writing goals and outcome statements Developing logic models Introduction to process and outcome evaluation Introduction to survey design and data collection Organizational capacity-building for prevention Asset Mapping: Explanation and Examples Group Facilitation Methods: An Overview Introduction to “Getting to Outcomes” and
Empowerment Evaluation
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Coolest features of these trainings Interactive graphics – highlighter and
pointer Shared web browser Record the meeting Cache of meeting resources and
materials to link to later (connect with SharePoint or My Prevention Community)
Pictures brought us together “Chat” builds community and keeps
participants engaged 17
Pictures and Live Streaming
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Chat
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Connecting to SV Prevention
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What did workgroups do? Viewed internet data sources for
prevalence statistics and demographic data Revised goals and outcomes of state
prevention plan Viewed example prevention curricula and
campaign materials Reviewed table of data sources and
evaluation measures Hosted guest speakers and expert trainers
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How was it used?
Reviewed findings from
statewide data collection
Reviewed draft revisions to
state standards Project updates
and debriefing22
Tips and Resources
Tips
Pictures of participants are mandatory for small meetings
Use all the bells and whistles (major strength of online conferencing)
The leader of the call needs to be familiar with the features of the technology
The call is only as good as the expectations set for it
Helps to have one facilitator (to engage in conversation) and one organizer (to field technical questions on the side)
Don’t “over explain” the technology – train your group and go from there
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Tips
Always make a hard copy of the meeting materials available prior to the meeting. Consider numbering the presentation slides.
Tell participants if you are recording the meeting, and how they can access the recording later
Remind people they can access meeting materials from their invitation (and follow-up) emails
Keep slides simple, pictures are okay 25
EMT Media
Go to www.emtmedia.org for training video clips you can embed into your personal website (even FB!)
iLinc offers trainings
www.emtevents.org can host up to 1000 participants at one time 26
