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Building Permit Process – Commercial Interior
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All interior/tenant plans (with the exception of
interior demo and systems furniture) must be
approved by the Fairfax County Fire Marshall
BEFORE you can apply for a building permit.
If Applicable, plans must be approved by
the Fairfax County Health Department
BEFORE you can apply for a building
permit.
Submit to Town of Herndon via Email
• Health Department (if applicable) and
Fire Marshal Approved Plans
• Building Permit Application
• Asbestos Form
• ADA Form
• Owner’s Affidavit
• State Contractor License
Review Time – In Business Days
• Community Development 5-10
• Building Inspections 5-10
You will be notified by email once your
application has been approved and permit
issued.
When Notified by Building Inspections:
1. Call to pay for your permit (703) 435-6813
2. Email building inspections with payment
confirmation number
3. Permit(s) and approved plans will be
emailed to applicant
Begin Work!
Remember: Email buildinginspections@herndon-
va.gov with all inspection requests. The required
information for requesting an inspection is
included in the email you received with your
permit.
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TENANT LAYOUT REQUIREMENTS Town of Herndon – Building Inspections 777 Lynn Street 2nd Floor, Herndon, VA 20170 Telephone (703) 435-6850 E-Mail: [email protected]
PERMITS REQUIRED You must obtain permits for a new tenant layout to an existing commercial building. Listed below are the types of permits required depending on the complexity of your project. Building permit for architectural and structural elements and for a change in occupancy. When dividing an existing space into multiple spaces, a separate building permit is required for each. Electrical permit for all electrical installations and fire alarm systems. Mechanical permit for heating and air conditioning systems (HVAC), chemical exhaust systems, range hoods, etc. Plumbing permit for plumbing, fire sprinkler and gas installations. Health Department permit for food service establishments, private schools and daycare facilities.
DOCUMENTS REQUIRED When applying for permits, you must submit the following documents via email to: [email protected] . You can find all applications and forms on our website at www.herndon-va.gov Building Permit Application Fire Marshal Approved Construction Plans (Health Department approval is applicable) Plans must be
submitted as an unlocked PDF. Asbestos Form Owner Affidavit or Current Virginia State Contractors License ADA Form
Please be aware that failure to submit all documents above will result in your application being rejected and returned.
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PLANS CHECKLIST When applying for a permit, you must submit plans as unlocked PDF’s. Plans must clearly illustrate the nature of the work to be performed and must show the information and meet the requirements listed below. GENERAL Minimum scale of 1/8 inch = 1 foot. Minimum sheet size: 21 x 30 inches; no pencil Code year used for the design (see regulations) Name, address, and occupation of the building designer If prepared by a Virginia registered architect or professional engineer,
the plans must bear the original signature, seal and date Tenant name, address of the building, floor, and suite number Key plans indicating location of work when multiple spaces are
Involved (e.g., malls, office buildings etc)
ARCHITECTURAL Use Group(s) and type of construction Architectural plan(s) showing the dimensions and use of all rooms, including design occupant loads. All f ire resistance design numbers when fire-rated assemblies are
required Dimensions of all corridors and aisles All Exits Door and hardware scheduled, including special locking devices Partition Schedule Floor to ceiling height and height from floor to underside of lowest structural member Fire sprinkler system monitoring information Any additional details or sections necessary to accurately depict intended construction FIRE PROTECTION Fire Sprinkler Information Standpipes, fire hose valve location Fire alarm locations and candela ratings Card reader for card reader doors Push button and control sensors for access control doors Emergency generator information, to include
Tank Capacity Type of fuel Associated underwriters laboratory design number
Range hood fire protection information to include location of manual Pull (10 to 20 feet from hood along path of egress)
Other specialized detection and suppression system(s) Medical gas Petroleum and liquefied petroleum gas storage tank and distribution
systems Schedule of hazardous chemicals used or handled in the space to
include: Quantity Storage method
Fixture details, e.g., shelving, racks, stock/storage
Shop Drawings Shop drawings and manufacturer’s data for f ire alarm systems, f lammable/combustible liquid tanks, sprinkler systems, range hoods or other f ire protection systems require a review f rom the Fire Marshal prior to permit issuance.
Regulations…
Virginia Construction Code • 2015 International Building Code • 2015 International Energy
Conservation Code • 2015 International Plumbing Code • 2015 International Mechanical Code • 2015 International Fuel Gas Code • 2011 National Electrical Code Virginia Rehabilitation Code • 2015 International Existing Building
Code International codes are available for view (NEC excluded) online purchase at iccsafe.org. The electrical code is available for purchase at nfpa.org.
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ELECTRICAL Floor plan showing luminaries, receptacles, branch circuits
(and home-runs) panels, equipment and battery packs Symbol legend Panel and equipment schedules Riser diagrams when new panels are installed or existing panels
are upgraded. Ensure size of feeder conductors, insulation types, conduit sizes and main over-current protection are indicated.
Load calculations if load is being added to panels If a new sub-panel received added power f rom an existing panel,
provide: Panel rating indicating if panel is MCB (main circuit breaker)
or MLO (main lug only) If MLO, indicate the size of the overcurrent protection If MCB, indicate the sizes. Feeder conductor sizes and
Insulation types. Clear, evident and specific circuit identification directory Load calculations of existing panel Fuse or circuit breaker sizes Indicate if there are taps. If achieved by drilling or altering
The lugs, note field testing is required. Provide the transformers rating, corresponding feeder
Conductor sizes, voltage levels, overcurrent protection ratings and ground conductor sizes Provide the following when adding loads to existing panels:
Panel schedule Size of feeder conductor, MCB Size of the feeders MLO overcurrent protection Load calculations
Attach a completed electrical energy certification form MECHANICAL Location of new and existing equipment Equipment data for the HVAC system to include:
Make, model number, BTU rating for heating and cooling Total supply and outdoor air capacities of each air handling unit
Duct, piping layout for the HVAC system to include: Main trunk and branch sizes Size and CFM of all registers Location of all equipment and outside air intake and exhaust air opening locations
Boiler details and all safety devices Detailed shop drawings for commercial hoods to include:
Hood dimensions Construction material Size, number and type of filters Output of exhaust Size and number of ducts Method of providing make-up air and amount Evidence of compliance with Chapter 5 of the International Mechanical Code or a report
by an approved testing agency indicating compliance with UL 710 for factory-built hoods. Location of fire and smoke dampers and smoke detection devices Mechanical smoke control system details
Is a seal required?
Some drawings, based on specif ic thresholds are required to be signed and sealed by a registered design professional in the Commonwealth of Virginia.
Electrical Tip
If the existing load is unavailable and cannot be calculated, use the exact connected load of the existing panel f rom the utility company. You may also use the actual amperes connected to the highest loaded phase of the feeder or service over a minimum 30-day period.
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PLUMBING Demolition plan indicating fixtures to be relocated or removed and location of the capped piping. Number of plumbing facilities Floor plans indicating new and existing plumbing fixtures and connections between new and existing piping Complete riser diagram Fixture schedule to include fixture information, waste, vent, gas, water connection sizes, backflow preventers,
other water control equipment Gas piping riser diagram to include new and existing equipment and pipe sizes Gas piping size information to include: Inlet pressure Pressure drop Specific gravity Fully developed length BTU rating for all equipment
HEALTH – Food Service Food service menu Details of equipment, i.e., water heater, to include: Manufacturer and model number Output and recovery rate for producing 140 degrees F water NOTE: all equipment must be commercial standard and NSF or Underwriters Laboratory listed
Layout of all food service equipment and plumbing fixtures for dishwashing, food preparation, food storage, service and bar area
Plumbing riser(s) and waste water diagrams Seating capacity and type of food service, i.e., carry-out, delivery or sit down Finish schedule of floors, walls and ceilings, including type of material and color. In some cases, a sample finish
may be required HEALTH – Private School and Daycare Facility (excluding religious facilities) Child-size toilets Area of playground Water supply system Sewer disposal system
PERMIT PROCESS When applying for a building permit, submit complete plans to the Fairfax County Fire Marshal for rev iew. If applicable plans must be approved by the Fairfax County Health Department after Fire Marshal approval. Once approval has been obtained by Fairfax County Fire and Health submit all completed forms and plans v ia email to [email protected]. All items must be submitted at time of application or your application will be rejected and returned to you. All plans must be submitted as unlocked PDF’s. BUILDING PLAN REVIEW Code compliance of the plans is verified by Building Plan review staff. For the status of your review and review comments please email the Town of Herndon at [email protected].
What are Fixture Units? A drainage fixture unit or DFU is a value assigned to a plumbing fixture that measures its probable discharge into the Town sanitary sewer. For instance, a lavatory is 1 DFU and a water closet is 4 DFU’s.
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EXTERIOR CHANGES All exterior changes must be approved by the Department of Community Development before a building permit application can be submitted. Required documents include: Commercial Add/Alteration Building Permit application, current Virginia Contractors License or Owners Affidavit, three sets of detailed plans, and two copies of the approved site plan/plat. TRADE PERMITS Mechanical, electrical and plumbing permits can be issued only after the building permit has been issued. INSPECTIONS You are required to obtain inspections from the Town for your tenant layout. Please review the following when requesting an inspection. The Town must be notified when the stages of construction are reached that require an inspection Ladders, scaffolds and other equipment necessary to access construction must be provided to the inspector Inspections are scheduled 24 hours in advance. Please email our office the business day before you want the
inspection at [email protected] between the hours of 8:00am - 4:30pm You will have the option to schedule your inspection for AM (9:00am-12:00pm) or PM (1:00pm-4:00pm) To schedule an inspection the following information is required:
Permit Number Contractor Name Type of Inspection Job Address Contact Telephone Number Format preference (Google Duo, FaceTime)
Building Permit Application777 Lynn Street, 2nd Floor
Herndon, VA 20170
[email protected] LOCATION
Street Address: Lot #:
Floor #: Suite #: Phase #:
Name: Owner Tenant
Address: Phone:
City: State: Zip:
ARCHITECT/ENGINEER
Name: Architect: Engineer:
Address: Phone#:
City: State: Zip:
License #:
** CONTRACTOR
Name: Phone #:
State: Zip:
License#: Designation:
APPLICANT
Name: Phone#:
Address: City: State: Zip:
Email:
TYPE OF WORK
Residential Addition Demo Interior Describe Work:
Commercial Alteration Demo Structure
Demo Accessory Structure
ADDITIONAL INFORMATION
Est. Construction Cost: $ # Bedrooms # Non-Sleeping Rooms: # Stories:
Square Footage of Job: # Bathrooms Height of New Structure: Roof Type:
USBC Code Year: # Kitchens Garage:
Basement Finished: Meter Size: Model:
Lien Agent: Phone #:
Address: State: Zip Code:
Sign Dimensions: Wall Mounted: Free Standing:
COMMERCIAL WORK ONLY
Performance Work Area (Level 1-Level 2-Level 3)
SIGNATURE
Signature of Owner or Agent: Date:
Printed Name: Title:
*Tenant Name:
Construction Type:
Footprint Sq. Ft.
OWNER INFORMATION
I hereby certify that I have authority to make this application, the information is complete and correct, and the construction and use will
conform to the building code, zoning ordinance and other applicable laws and regulations which relate to the property.
If the base building permit was issued before January 1, 1985 you will need to submit an asbestos statement
Existing Bldg Compliance Method:
**Contractors who do over $25k dollars worth of work a year within the Town of Herndon are required to obtain a Town of Herndon Business
License. If you meet this criteria please contact our Finance Department at 703-435-6813 to begin the licensing process. Please be aware that
your permit application will not be reviewed until a license is obtained.
Prescriptive (IBC)
* All new tenants within the Town of Herndon are required to obtain a Town of Herndon Business License. If you have not done so, contact the
Department of Community Development to begin the licensing process. Community Development can be reached at
[email protected] or 703-787-7380.
Expiration Date:
License Classification:
Expiration Date:
Building Permit Number:
Owners Affidavit Town of Herndon – Building Inspections 777 Lynn Street 2nd Floor, Herndon, VA 20170 Telephone (703) 435-6850 Fax (703) 318-8492 E-Mail: [email protected]
Revised: 10/13/2020
NOTE: THIS DOCUMENT CONTAINS IMPORTANT INFORMATION CONCERNING THE VIRGINIA CONTRACTORS LICENSING LAW. PLEASE READ CAREFULLY BEFORE SIGNING. I of (address) Affirm that I am the owner of a certain tract of land located at: In the Town of Herndon that I have applied for a building permit to erect a structure on said land or repair or improved an existing structure on said land. I affirm that I am aware of the provisions of Title 54, Chapter11, Code of Virginia that requires a contractor to be properly licensed before he may bid or undertake a job of $1,000.00 or more. I further certify that I am familiar with the responsibilities of an awarding authority specified in Section 54.1-1115 of the Code of Virginia, which prohibits any awarding authority from considering bids or awarding contracts to any contractor not properly licensed under the provisions of the Code, that to do so would constitute the commission of a misdemeanor. I affirm that I understand that a contractor must be licensed as a Class C Contractor for any job of $1,000.00 but less than $7,500, that a contractor must be licensed as a Class B Contractor for any job of $7,500.00 but less than $120,000.00, and that a contractor must be licensed as a Class A Contractor for any job of $120,000.00 or more. With my signature below I affirm that I have read and fully understand the mandate within the Code of Virginia Section 54.1-1115 Prohibited Acts. I further affirm that I am the owner, tenant, or representative of the owner and have been authorized to complete this form. Name – Please Print Date Signature Telephone Number
Code of Virginia Section 54.1-1115 Prohibited Acts
A. The following acts are prohibited and shall constitute the commission of a Class 1 misdemeanor:
1. Contracting for, or bidding upon the construction, removal, repair or
improvements to or upon real property owner, controlled or leased by another person without a license or certificate, or without the proper class of license as defined in § 54.1-1100 for the value of work to be performed.
2. Attempting to practice contracting in the Commonwealth, except as provided for
in this chapter.
3. Presenting or attempting to use the license or certificate of another.
4. Giving false or forged evidence of any kind to the Board or any member thereof in an application for the issuance or renewal of a license or certificate.
5. Impersonating another or using an expired or revoked license or certificate.
6. Receiving or considering as the awarding authority a bid from anyone whom the
awarding authority known is not properly licensed or certified under this chapter. The awarding authority shall require a bidder to submit his license or certificate number prior to considering a bid.
B. Any person who undertakes work without (i) any valid Virginia contractor’s
license or certificate when a license or certificate is required by this chapter or (ii) the proper class of license as defined in § 54.1-1100 for the work undertaken, shall be fined an amount not to exceed $500 per day for each day that such person is in violation, in addition to the authorized penalties for the commission of a Class 1 misdemeanor.
C. No person shall be entitled to assert the lack of licensure or certification as
required by this chapter as a defense to any action at law or suit in equity if the party who seeks to recover from such person gives substantial performance within the terms of the contract in good faith and without actual knowledge that a license or certificate was required by this chapter to perform the work for which he seeks to recover payment.
Failure to renew a license or certificate issued in accordance with this chapter shall create a rebuttable presumption of actual knowledge of such licensing or certification requirements.
Accessiblity Compliance Form (ADA) Town of Herndon – Building Inspections 777 Lynn Street 2nd Floor, Herndon, VA 20170 Telephone (703) 435-6850 Fax (703) 318-8492 E-Mail: [email protected]
Project Name:
Project Address:
□ 1.
The accessible route, from the accessible parking to the altered space, including the restrooms and drinking fountains serving that space, is in full compliance with the accessible requirements of the Virginia Uniform Statewide Building Code.
If this box (1) is checked, sufficient details must be included or attached to the set to show compliance.
□ 2.
Alteration is not to a primary function area.
□ 3.
Improvement to the accessible route will provide full compliance with the accessibility requirements of the Virginia Uniform Statewide Building Code, and will include upgrading of the following items:
□ 4.
The cost of providing a fully compliant route exceeds 20% of the cost of the proposed alterations; including mechanical, electrical and plumbing costs (see IBC section 3409.7). Accordingly compliance will only be provided up to the 20% limit and will include upgrading the following items: (the accessible route includes any restrooms and drinking fountains that serve the primary function area.)
Est. cost of Alterations: $ Est. cost of improving accessibility: $
Name (print) Title (owner, agent, etc) Signature Date
IMPORTANT: Level of compliance – Occupancy is contingent upon an accurate assessment of the space and compliance with the requirements of the 2012 International Building Code (IBC) and the 2009 ICC/ANSI A117.
LEVEL OF COMPLIANCE: Note that the level of compliance fields are intended for the Owner or the Designer to fill. Failure to comply with this requirement would result in the delay of the review process. Please read carefully and check the box that applies.
CERTIFICATION: I hereby certify as the designer/owner of the above mentioned project, that I have the authority to make the foregoing application, that the application is correct, and that the construction documents and the accessible route will conform to the current adopted Virginia Uniform Statewide Building Code.
Asbestos Statement Town of Herndon – Building Inspections 777 Lynn Street 2nd Floor, Herndon, VA 20170 Telephone (703) 435-6850 Fax (703) 318-8492 E-Mail: [email protected] According to Section 36-99.7 of the Code of Virginia no building permit shall be issued allowing a building for which the initial building permit was issued before January 1, 1985, to be renovated or demolished until the b uilding department receives certification from the owner or his agent that the affected portions of the building have b een inspected for the presence of asbestos by an individual licensed to perform such inspections pursuant to section 54.1 – 50.3 and that no asbestos containing material were found or that appropriate response action will be under taken in accordance with the requirements of the Clean Air Act National Emission Standards for the Hazardous Air Pollutant (NESEAPS) (40 CFR.61, Subpart M) and the asbestos worker protection requirements established by the US occupat ional Safe ty and Health Administration for construction workers (29 CFR 1926.1101). To meet this requirement fill out the following information: Owner(s) Address [ ] As owner, or agent of the above building I certify that: The above building is a s ingle family dwelling, or is a residential housing building containing four or fewer units, and is exempt from asbestos inspection requirements (Note: this exemption does not apply if the proposed renovation or demolition is for commercial or public development purposes); or [ ] The combined amount of regulated asbestos-containing materials involved in the renovation or demolition is le ss than 260 linear feet on pipes, or less than 460 square feet on other facility components, or le ss than 35 cub ic fe et off facility components where length or area could not be measured previously, and is e xempt from asbestos inspection requirements. If neither box above has been checked, and if the application is for repair or replacement of roofing, floor covering, or siding materials and the use is not a school; asbestos inspection may be satisfied by checking one of the two fol lowing boxes: [ ] The materials to be repaired or replaced are assumed to contain asbestos and that appropriate resp onse actions will be accomplished by a licensed asbestos contractor or a licensed RFS contractor; or [ ] An inspection of the materials to be removed or replaced was accomplished by an RFS inspector and an analysis of the sample showed no asbestos to be present. If none of the four boxes above have been checked, one of the remaining two must be checked in order to comp lete this form. [ ] The affected area of the above building to be renovated or demolished has been inspected for the p resence of asbestos by an individual licensed to perform such inspection and that no asbestos-containing materials were found; or [ ] Asbestos-containing materials in the affected area of the building to be renovated or demolished will be subject to appropriate response actions in accordance with all applicable laws relating to asbestos abatement including permits. (Signature of Owner or Agent) (Date) (Printed Name) (Title)
