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Archibus:
TRAINING AIDS:
Training Aid for “Informal/Formal Bids” has been produced by Employee Training & Development and is now available along with our other training aids at: https://tiny.utk.edu/fstraining
If you have any questions concerning any of the train-ing aids or need additional training, please contact the Training Team or the Archibus Team.
REMINDERS:
Don’t forget to check your email on a regular basis for any Archibus notifications (leave request approvals/rejections, work requests issued, materials ready for pick up, etc.) And periodically, you may receive an outage notice from the Archibus Team.
Do not forget to use the Clear Cache icon every morning and throughout the day. When you use the “clear cache” icon, it updates Archibus with the most recent updates. If you do not have a clear cache icon, please contact Brock Ellis at bel l is 6@ut k.edu or J im Mc Carter at [email protected].
Sign Shop:
Installed Severe Weather Shelter Signage.
Applied lettering at Career Center in the Student Un-ion.
Worked on various nameplates.
Paint Shop:
Painted accent colors at Student Union.
Worked on common areas at Black Cultural Center.
Worked on common areas at SERF Building.
Stained door at rm. 308 Perkins Hall.
Painted ramps and handrails at Communications 3rd floor.
Painted concrete base on new building signs.
Building Finishes:
Installed bike racks at Student Union.
Worked on Cone Zone signage.
Repaired steps at Melrose Hall.
Repaired trip hazard at Plant Biotech.
Repaired concrete precast on cooling tower at Clem-ent Hall.
Installed plaques at Student Union.
Installed sound proofing in office at Stokely Manage-ment.
Totals the Week of August 30—September 10:
Bottles/Cans: 7340 lbs.
Paper: 11,420 lbs.
Cardboard: 17,300 lbs.
Manure: 7200 lbs.
Compost: 12,300 lbs.
Total: 38,040 lbs.
Fiscal Year 2016 Cumulative Total:
Bottles/Cans: 54,320 lbs.
Paper: 134,120 lbs.
Cardboard: 166,950 lbs.
Manure: 88,700 lbs.
Compost: 75,940 lbs.
Total: 520,030 lbs.
Begin aeration and over-seeding of turf.
Spot treatment of broadleaf weeds in turf areas.
Oklahoma pre-game support and campus clean-up.
Campus-wide street sweeping.
BESS Bldg: Assist Bio-Systems Engineering class with installation of storm water rain garden project.
Clarence Brown Theater: Install sod and landscape surrounding the new ADA ramp on the north entry.
Circle Park: -Replacement of seasonal flowers for first home game. Tree pruning throughout park to raise canopies for TN Tailgate.
Monitor irrigation systems and make repairs/adjustments as needed.
Remove dead ash trees in S66/65 on Ag campus in preparation for fall replacement planting.
Prune low limbs from street trees on Volunteer Blvd.
Continue treatment of Ash trees for Emerald Ash Borer.
Landscape Academy: Conduct two training sessions per week with existing staff.
Turf Manager: Matt Layne scheduled to start on Sept. 28.
Greve Hall – change locks.
University Housing – many recores & repairs.
Walter’s Life Science – repair exit hardware – stairwell.
Min Kao – repair lock.
Andy Holt Tower – cabinet locks.
Moves at Henson Hall, Greve Hall, Conference Cen-ter, SMC, College of Nursing, Natalie Haslam Music, and Perkins Hall.
Events at Neyland Stadium, Circle Park, Art & Archi-tecture, HPER, and Ellington Plant Sciences.
Hanging banner at Tyson House.
Zone 2:
Hodges Library: We are in the process of repairing our broken grease lines to the bearings in our air-handlers; second floor main men’s restroom: re-moved urinal and snaked out drain line also replaced vacuum breaker on flush valve.
Assisted plumbers on broken water drain line in Hodges room 107 and also replaced ceiling tiles and broken ceiling grid.
Reinstalled door closer on ground floor south side of building.
Rebuilt induction unit valves in SMC.
Cleaning and moving filters is SMC and Haslam business.
General building maintenance.
Zone 6:
Maintaining environmental equipment.
Addressing work order issues.
Walters filter replacement.
Austin Peay filters.
Stocking Student Union.
Checking for hard water.
Customer service training.
Zone 7:
At SERF and Min Kao we changed lights and cleaned machine rooms.
In Dougherty we worked on leak in room 614 and adjusted door panic bars
Changed lights in Estabrook and Biology Annex.
Worked on door closers, cleaned and replaced AC units as needed, and checked temperature in room 324 in Perkins and Ferris.
General Building Maintenance.
Zone 8:
Our team will be working on lighting in Brehm Ani-mal Science Arena. We will also be cleaning and ser-vicing the overhead equipment.
We continue to work on our LED lighting project.
Looking at the weather Fall is upon us. We are re-building steam traps in areas that need attention be-fore cold weather arrives.
We are working on doors and cooling pads in our greenhouses.
One Call was busy last week they answered well over 100 calls. They will be looking for exterior lighting that may need repaired.
Thanks to the Zone 8 Team for their hard work and commitment to our mission.
Zone 11:
In zone 11 we are working on unstopping toilets and drains from the football game this past weekend, and also preparing for the upcoming game this weekend.
At Regal Soccer and Sherri Lee Softball we are work-ing on restrooms and lights for the upcoming games and for softball camps.
We are working on General Maintenance issues at Neyland Thompson, Brenda Lawson, and Anderson Training center for recruits and visitors.
At Alan Jones, Goodfriend Tennis, Thornton Ath-letics, Lindsey Nelson and Joan Cronan Volleyball center we are working on general maintenance is-sues.
Computer updates for Skybox and Command Post.
Computer setup for new employees.
Software updates and hard drive repair at Grounds.
Strong Hall Camera adjustments.
The Office of Sustainability helped support UT Recy-cling’s Zero Waste Gameday this past Satur-day through promotion, outreach – even day-of in the trenches in and around Neyland Stadium!
There is another home game this weekend against Western Carolina which we’re preparing for as well.
We’re always looking for more volunteers!
If you signed up for a Safetyfest class, make sure you attend. It’s this week!
Due to a vacancy in our office and continuance of New Employee Orientation, training staff availability on Mondays and Tuesdays will be minimal. Addi-tionally, we are frequently out of the office, so please leave a phone message if you receive no answer.
All new employees, regardless of status (term, stu-dent, full time regular) must process through our of-fice. This includes any employee who has been re-hired. Having employees work without training opens the university up for litigation following an on the job injury.
When expecting new employees, please let the train-ing office know by the Friday prior. We have an Ori-entation schedule we follow every Monday and Tues-day.
Supervisors are reminded to gather their employees to electronically fill out their Conflict of Interest forms. These forms are mandatory. Please allow your employees to use and build on the computer skills we have been providing over the last two years.
Finishing up Arborist Chainsaw course.
Zero progress on training overdues.
Working on top-level management diversity/inclusion training.
Working on the Annual Report for Training and De-velopment.
We are currently accepting nominations for the Chuck Thompson Awards. Nominations can also be submitted electronically at https://tiny.utk.edu/ChuckThompson. Forms can also be found with Brooke in Room 203 and with unit clerks. The dead-line to submit a nomination is Thursday, October 8. See the second to last page of this newsletter for more information.
Our next department workshop, Facilities Funda-mentals: Everyday Recycling & Zero Waste Practices will be held Monday, September 28. The workshop, hosted by Recycling Manager Jay Price, will showcase zero waste practices at home and detail recycling re-sources here on campus.
For more information, or to RSVP visit this link: http://goo.gl/forms/96PhfIufTO.
You can always nominate someone for employee of the month. The online nomination form can be found at fs.utk.edu along with the printable PDF version.
Our office continues to work on a system-wide pro-gram management document coupled with a tiered communications plan.
We are creating a new Service Guide for the depart-ment that will include Service Level Agreements.
Coordinating the creation and placement of new Cone Zone signs is ongoing.
Updates to the Cone Zone Web site are ongoing.
We are still accepting committee members for TNAP-PA 2017. If you are interested in serving on a commit-tee, please contact Charles at [email protected] or Brooke at [email protected].
Coordinating and planning department events/awards is ongoing.
Team has caught up on P-Tac repairs at the small unit shop.
Install new pumps in process chiller at the Tickle En-gineering Building.
Repair mini-split systems in the elevator lobbies of Henson Hall.
Replace compressor in A/C Unit #5 at the Glazer Building in Oak Ridge.
Rebuild #2 secondary pump at the Humanities Build-ing.
UTFS Security system Upgrade– Campus.
UTFS Fire Alarm Systems – FA System Operations.
New Construction – Fire Alarm/Building Security support.
UTFS Metering/Wireless.
UTFS HV Support Steam Plant – High Voltage Equipment.
UTFS Support Steam Plant- Gas Line.
UTFS Contract support – New Gibbs.
UTFS Contract support – New Parking Garage.
UTFS Contract Support – New Strong Hall.
UTFS UT Events – Weekends.
ES Support - Football Game Western Carolina.
Thanks to the Electrical Crew for the installation of banners on lighting poles on Lake Loudon Blvd. and Phillip Fulmer Way.
Steam Plant produced 9,798,168 pounds of steam.
Removed 8 fluorescent lights from coal house and crusher.
Cleaned and reused light fixtures to light up dark areas in basement.
Finished repairs on gas compressors, #1 gas fully oper-ational.
Located power feeds to Coal shed and coal house and isolated.
Took down Heater at #5 boiler for repair.
Ran 2MW gen of weekly test.
Removed old equipment from coal shed for tear down.
Weekly maintenance completed at the plant.
Master Planning
Campus Master Plan.
Programming
Engineering Services Building.
West Campus Dining Facility.
Schematic Design
Alpha Gamma Rho Renovation and Addition.
Design Development
Lake Avenue Parking Garage Expansion.
Haslam Practice Fields Expansion.
Construction Documents
Cowan Cottage renovation.
Construction Administration
13th & Cumberland lab building.
University Ave. buildings’ tenant fit-outs.
Henson Hall interior renovation.
West Campus Redevelopment, Building 1.
New Strong Hall.
New Student Union (Phase 2).
Support Services Building on Sutherland Ave.
New residence hall and parking garage planned for the former Gibbs Hall and Stokely Athletic Center sites, respectively.
JIAMS Building (Phase 2).
SERF controls.
Humanities south wing renovation.
Tom Black Track and LaPorte Stadium Improvements.
Engineering Quad and Second Creek: planting.
Supervising the new Strong Hall’s site development and tree protection.
Updating the Campus Landscape Vision and Site Standards.
Wayfinding Master Plan: locating second batch of signs (first batch has been delivered), applied letters for select buildings; reviewing shop drawings for street signs.
Torchbearer Plaza and Circle Park: punch lists.
Sorority Village steep slope: landscape punch list.
Campus Master Plan: preparing first draft for campus re-view.
Lake Ave. parking lots: improvements underway at 5 lots.
Roof replacements and repairs at Art & Architecture, Baker Center, College of Nursing, Communications/Student Services, Food Safety, Jessie Harris, McClung Tower, and Morgan Hall.
11th St. Pedestrian Bridge: capital project. Sandblast-ing and painting.
Andy Holt Tower: estimate for lockset replacement in room 531.
Art & Architecture: new spray-booth installation. Buehler Hall: estimate for laboratory renovations in
rooms 432 & 432A. Burchfiel Geography:
Room 206: adding wall to create new office at the end of the room; installing door to hallway.
Room 207: adding electrical outlets as part of con-version to large office space.
Room 208: install door leading to hall. Room 209: add a wall to separate and create a
small office space at one end of the room, install door out to hallway.
Communications/Student Services:
Pedestrian bridge guardrail replacement.
3rd floor patio: estimate for exterior lighting and electrical service.
Suite 460: reconfiguring space to create new digi-tal center.
Room 457: new cabinets.
Room 413: estimate for mounting 60” monitor.
Dougherty Engineering: 3rd floor lab renovation.
Dunford Hall, 1st floor: renovating space for Disabil-ity Services, with new conference room, family style restrooms, and new paint on the entire floor.
Estabrook: renovating 8 classrooms to become Na-tionalized Classrooms for campus.
ETREC Johnson Animal Research: estimating cooling tower renovation.
Jewel Building—Architecture Studio:
Installing ventilation fan for the laser cutter at the Fab Lab.
Preparing to install electric roller shades.
Relocating electrical service and sprinkler heads.
Henson Hall: nearing completion of renovation.
Haslam Business:
Room 203: electrical and alarm work in new closet.
Rooms 605 & 606: reconfiguration of workroom and kitchenette.
Hess Hall:
New Command Center location—nearing completion.
2nd floor modifications to convert from residence to office use, under construction.
Howard Baker Center:
Estimate for rooftop garden.
Estimate for creating additional offices on third floor.
HPER:
Investigation and remediation of roof; includes in-terior repairs.
Estimate for replacing mirrors in room B020.
Morgan Hall: renovating and updating finishes and furniture in suite 212.
Nielsen Physics, rooms 606 & 607: estimate for reno-vating spaces for graduate assistants.
Perkins Hall:
Renovating corridors in building.
Installing access card readers in four locations.
Installing new fire alarm in building.
SERF: replaced chilled water in room 213 and new ductwork and electrical service for occupant equipment in room 702, Phoenix valve replacement.
Regal Soccer: masonry repairs.
TRECS: estimate for cleaning exterior and interior of all windows.
MEMORANDUM
TO: All Facilities Services Department Employees
FROM: Brooke Krempa Derek Bailey Keith Downen Randy Hamilton Richard Johnson Roger McDonald Cesar Penalba
DATE: September 2, 2015
SUBJECT: 2015 Chuck Thompson Facilities Services Outstanding Employees Award
Mr. and Mrs. Richard C. Thompson, son and daughter-in-law of a former Assistant Director of the Facilities Services Department, have established a $15,000 endowment with the University. The income from this endowment will be used to make two (2) annual cash incentive awards for non-exempt employees of the Facilities Services Department in the name of Charles F. (Chuck) Thompson. We, acting as a Committee appointed by the Associate Vice Chancel-lor of the Facilities Services Department, are using this memorandum as a means of informing you of the criteria for nominating a person for this award.
1. Nominee must have a minimum of ten years’ service with the University of Tennessee.
2. Demonstrated extraordinary dedication/determination/results in the course of his or her daily work or in a "special project" situation.
Nomination forms are available from the clerk in your work area and from the Associate Vice Chancellor’s office.
Nominations can also be submitted electronically at https://tiny.utk.edu/ChuckThompson
There will be two (2) annual awards assuming there are deserving nominees. One award is to be given to an em-ployee in the crafts area and one to an employee in the service/clerical support area. Nominations will be accepted until 5:00 P.M., Thursday, October 8th by Brooke Krempa, Room 203 Facilities Services. The awards will be presented in late October. The decision of the Committee will be final.
We encourage you to make nominations for deserving Facilities Services employees.
