Budget Q&A Pages From 9-2 2011_memos

8/4/2019 Budget Q&A Pages From 9-2 2011_memos

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DATE

Memorandum

September 2, 2011 CITY OF DALLASTO Honorable Mayor and Members of the City Council

SUBJECT Follow up to BUdget Workshop

Attached please find responses to questions asked during the August 8th Budget Briefing.Please let me know if you have any questions.

COl1JJM.L fupfuvutFJu:xfMary K. Suhm1)U 1 City Managerc: Thomas P. Perkins, Jr., City AttorneyRosa Rios, Acting City SecretaryCraig Kinton, City Auditor

judge C. Victor Lander, JudiciaryA.C. Gonzalez, First Assistant City ManagerRyan Evans, Assistant City ManagerJill A. Jordan. P.E., Assistant City Manager

Forest E. Turner, Assistant City ManagerJoey Zapata, Interim Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerHelena Stevens-Thompson, Assistant to the CityManagerJack Ireland, Director, Office of Financial Services

"Dallas, The City That Works: Diverse, Vibrant And Progressive."


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FY 2011-12 - City Council Questions - August 8, 20111) What is the funding level fo r streetmaintenance fo r FYlO, FY11, and FYl2?

Department of Street Services3 Year Budget Allocation

Street TotalMaintenance * Other Street Department

Fiscal Year Budget Services Budget Budget$ Millions $ Millions $ Millions

2009-10 $14 $14 $282010-11 $28 $21 $492011-12 $28 $44 $72

* Other maintenance activities not directly affecting the streetsatisfactory rating include: mowing, sweeping, alley repair,emergency/weather response, transportation operations, streetlighting, etc.

2) Is there any change in the number of lane miles of street maintenance planned fo r FYl2 compared to FY11?No, the total lane miles remain the same.

3) What would be the optimal funding level fo r street maintenance?Achieving and maintaining the City Council goal of 87% street satisfactory rating citywide and minimum 80%satisfactory in all counci l distr icts requires bond programs approximately every four years and the requisiteyearly street maintenance allocation. The FY 2011-12 street maintenance allocation of $28M in conjunctionwith the $118M Capital budget allocated to street improvements is consistent with achieving these goals.

4) What reductions account fo r the change in funding level fo r Right-of-Way maintenance on page l1S of thebudget book?Funding level for FY12 was adjusted to reflect the reduction of one-time cost fo r remedial clean up of TxDOTrights-of-way and less than estimated bid price of micro and slurry treatments.

S) What is the level of service fo r mowing medians?Proposed budget funds 18 cycles of mowing during the growing season.

6) Is p rivat izat ion of traffic signal repair more cost efficient than using city employees fo r this purpose?A comparison of the hourly rates private contractors charge to other cities in the Dallas-Ft. Worth area for thistype of service was conducted. It was determined that City staff would cost less per hour compared to a privatecontractor. In addition, using City staff reduces response times. Most private sector signal maintenancecontracts allow the contractor 2 hours to travel to the site of the request for service.


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7) What technology improvements are being made in 311?The current CRMS (Customer Service Request System) used by 311 was originally purchased in 2001 andimplemented in 2002. While some workarounds have been implemented until a permanent or proper solutionhas been implemented, it is important to note that further f ixes will strain the system beyond its original design.Some of the shortcomings include the following:

The system does not automatically update GIS (Geographical or Geospatial System). This is critical toassuring that Service Requests (SRs) are assigned properly. Old records are not automatically archived. This may lead to non-compliance of the Records Retention

policies. The system does not allow fo r integration with various mobile applications such as Smart Phones. The system does not allow fo r the incorporation of social media tools such as Facebook, Twitter, etc. Citizen web interaction is minimal as the system does not allow fo r real-time querying on existing

Service Requests fo r updates. Robust reporting is non-existent and ad hoc reports are cumbersome.

A CRMS upgrade will address all of the above issues as well as improve the overall citizen experience by makingit easier to request city services. Citizens will have the ability to look up information in a new informationdirectory, access FAQs, and provide instant feedback regarding their experience or engagement.

8) What is the funding fo r cultural programs in FV12 and what reductions are proposed?The funding for cultural programs in FY12 is $2,679,745. This represents a 10% reduction ($296,169) from FY11budget ($2,975,914).

9) Provide information about the operation agreement with ATTPAC and the funding levels agreed to by theCity.The long-term management agreement with AT&T PAC was approved in December 2005. The agreementincluded the terms for the development of the facil it ies, which specified that the Dallas Center for thePerforming Arts Foundation would raise the funds to build the facilit ies, which would then become city property.The Foundation raised upwards of $300 million fo r the construction of the AT&T PAC Upon complet ion of thefacilities, the terms of the long-term management call for the City to provide up to $2.5 million annually (subjectto appropriation) to reimburse the AT&T PAC for uti li ties (water, sewer, gas and electrici ty) and ordinarymaintenance and repair (including landscaping). The AT&T PAC is responsible for funding all other operationalexpenses. The City started appropriating funds to meet its funding obligation in FY09, the start-up year of theAT&TPAC The appropriation fo r FY09 and FYlO was $800,000 each; providing a total of $1.6 million for the f irstful l year of operations of the AT&T PAC The FY11 budget included $0.5m and the FYl2 proposed budget hasbeen increased to $1.5m. The AT&T PAC submits receipts of the eligible expenses on a quarter ly basis fo rreimbursement.

10) What cost savings occurred from implementation of OneDay Dallas?Sanitation Services' expenses are $4.3m less in FY11 than prior to implementation of OneDay Dallas.


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11) What is the enhancement fo r Levee Patrol and why is it needed?There is currently a problem with illegal dumping, unauthorized motor vehicles entry (4-wheel drive/all terrainvehicles), and theft of critical pump station components (electrical/copper) in the Dallas levee system and treesf rom the Great Trinity Forest. Unauthorized motor vehicles and other trespassers are illegally dumping, ruttingand damaging the levees, and damaging flood control infrastructure. This enhancement recommendation is toprovide a presence of 2 additional Deputy City Marshals to reduce illegal dumping, illegal entry and propertydamage specifically in the Trinity River Corridor and to discourage criminal offenders who enter this area. Thesetwo positions, in cooperation with current funded positions on the Illegal Dump Team, will be assigned to patrolthe Levee System and Pump Stations.

12) Are there any changes in funding fo r MlK Community Center?The total Community Center's funding change of $441,303 from FYll budget to FY12 proposed is primarily dueto the State and federal Homeless Prevention and Rapid Re-Housing (HPRP) funding that will end August 2011.The HPRP funds were used to provide homelessness prevention subsidies to households who would otherwisebecome homeless and rapid ly re-house persons who are homeless. Also the four staff members that werefunded through HPRP will now be funded in the General Fund. There is no staffing reduction fo r the CommunityCenters.

MLK & West Dallas Community CentersFYll FY12 Variance

General FundMLK and WD Community Centers $1,099,134 $1,512,082 $412,948

General Fund Total 1,099,134 1,512,082 412,948Other GrantsHPRP 974,251 a (974,251)TXU Energy 209,684 209,684 aDWU - Operation Water Share Prog. a 90,000 90,000Reliant Energy a 30,000 30,000

Other Grants Total 1,183,935 329,684 (854,251)

$(441,303)1,841,7662,283,069otal Senior Services=====================-========


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13) What is funding for seniors in FY12 compared to FYll from all funding sources?General FundSenior ServicesSr. Employment Initiative ContractOmbudsman

Senior ServicesSr. Dental ContractSr. Transportation

GF Total

FYll FY12

$38,000 $38,00065,649 68,486103,649 106,486100,000 100,000130,797 202,355334,446 408,841

CDBGCity Office of Senior AffairsSenior Services ContractCity Crisis AssistanceDental Health (FY12 funding fo r youth up to19 yrs and seniors, prior to FY12, DentalHealth funded services fo r youth up to 19yrsonly)

CDBG TotalOther GrantsSr. Transportation

Total Senior Services

165,34785,000135,450

a385,797

75,000$795,243

160,00085,000137,004

100,000482,004

a$890,845

14) How much money is allocated to Economic Development?The FY12 Proposed Budget fo r the Office of Economic Development by service is as follows:

~ e n e r a l umerService Fund Funds Total

Research and Information Services - 543,396 543,396Area Redevelopment 119,394 747,841 867,235Business Development 86,398 953,335 1,039,733South Dallas/Fair Part Trust Fund 25,470 238,906 264,376Small Business Initiatives 161,978 227,238 389,216Film Commission 151,122 209,765 360,887International Business Development 25,755 289,705 315,460IIpaD 23,328 78,616 101,944

Total $593,445 $3,288,802 $3,882,247


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15) When will the Court renovation be complete and how will the work be managed to limit the impact onservices in the building?The Court renovation at 2014 Main St. is scheduled to be completed fo r occupation by the Courts in September2012. Construction wil l be done in phases beginning on the unoccupied third and fourth floors of thebUilding. The majority of the work will be done at night between 6 PM and 6 AM. Some activi ties t ha t do notgenerate noise and do not disrupt Court act ivit ies may be done dur ing daytime hours. Courts staff will berelocated to areas as they are substantially completed in order to make way fo r construct ion in the vacatedspaces. Patron circulation will be re-routed within the building as required to minimize the impact on Courtfunctions and will include the use of signage.

16) What is projected fo r Courts revenues and how has this changed due to improvements made?What is projected fo r Court's revenue?Court and Detention Services' General Fund revenue projections fo r the current fiscal year (FYll) is estimated tobe $15,923,388 and fo r next fiscal year (FYl2) is $17,822,014.Improvements implemented during FYll:

1. Enhanced in-house del inquent collection e ffor ts per Office of Court Administration (OCA)mandated requirements - Oct. 2010

a. A reminder postcard is sent to defendants that are 15 days in payment defaultb. Contact defendants by mail and by phone within 30 days of payment defaultc. 2nd written notification sent to defendants within 30 days of the f irst notification listed in b.

2. Implemented an Express Payment Line - Oct. 20103. Expanded programs eligible for on-line payments - Nov. 20104. Implemented Deferred (Probation) byMail- Jan. 2011

In FYlO, the average amount collected per citation was $81, up from $69 in FY09. As a result of theimprovements implemented in FYll, it is estimated that the average amount collected per citation will be $98.Improved revenue forecast for FY12 is due to:

1. Court & Detention Services wil l manage the court check-in process fo r Dallas Police and otherwitnesses that will result in accountability of the witness court scheduling process and witness showrate. The goal fo r FYl2 is to reduce the number of court dismissals for "Witness Unavailable" by40%, which wil l result in an estimated revenue increase of $390K.

2. Court & Detention Services will hire two people to review existing case data and ident ify moniesthat are in escrow accounts that can be transferred to the general fund and close older non-activeaccounts. The data clean up wil l reduce the amount of active cases and increase revenue by $500K.3. Anticipating that DPD overtime will be restored during FY12, resul ting in a 13% increase in trafficenforcement activity from FYl1. Restoration of traffic enforcement to its historic level will increaserevenue by $875K.

4. Increasing the on-line convenience fee from the current rate of $2 to $3.50. This increase will resultin $36.5K of additional revenue.

17) Wil l the City sti ll have 3 police off icers per 1000 residents?Yes. The City wil l maintain a rat io of 2.94 officers per 1,000 residents.


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18) Where will the cameras be located to address crime? Will additional staff be needed to moni tor the cameras?What is cost to add more cameras?Cameras will be strategically placed in selected Targeted Area Action Grids (TAAGs). Twenty-seven of these "hotspots" have been identified throughout the city based on criminal offenses, calls fo r service, arrests, number ofgang members and arrestees. Costs of the cameras are expected to range from $5000 - $7000 not includinginstallation costs, which could vary by location. No additional staff will be required for the monitoring of thecameras.

19) Is the police crisis team restored in the proposed budget?The General Fund portion of the Crisis Assistance Team is fully maintained in FY12 proposed budget.

20) Will highly trained uniform personnel in the police department be performing jobs that could be done bycivilians?No. Civilian layoffs were kept to a minimal level of 33 vacant positions eliminated and 16 Reduction in Force(RtF). The Police Department wil l maximize eff iciencies and the duties wil l be absorbed by cur rent civilianpersonnel.

21) Provide information about the 200 police officers being hired to offset attrition and the cost in FY12 and FY13.$2.68m is included in the FY12 proposed budget to hire 200 pol ice off icers. An addit ional $9.46m wil l berequired fo r full-year-funding in FY13.

22) How many positions and staff will be reduced in Library and how wil l the work be managed with fewer staf fto provide service?In FY12 there wil l be a reduction of 84 posit ions, 19 of which are filled. The use of streamlined processes andimproved technology will assist staff in managing the workload in order to continue to provide services. Forexample, self-check technology will be available for customers to use at all branch locations, and a large numberof materials will arrive "shelf-ready." However, customers can expect a reduction in the variety and number ofprograms offered and one-on-one service.

23) Provide information regarding historical funding for materials and staffing levels fo r the library.Materials Materials

FTEs General Fund Other Funds * TOTALFY01 Actual 425.9 $3,138,191 $708,079 $3,846,270FY02 Actual 416.4 $2,508,790 $371,381 $2,880,171FY03 Actual 398.5 $2,820,563 $634,250 $3,454,813FY04 Actual 352.0 $3,370,577 $703,799 $4,074,376FY05 Actual 410.6 $3,747,544 $735,608 $4,483,152FY06 Actual 411.8 $3,954,313 $579,023 $4,533,336FY07 Actual 413.4 $3,975,323 $506,559 $4,481,882FY08 Actual 450.4 $3,993,850 $690,976 $4,684,826FY09 Actual 423.4 $2,178,774 $447,293 $2,626,067FYlO Actual 334.7 $930,805 $368,140 $1,298,945FYll Estimate 273.2 $1,860,780 $493,686 $2,354,466FYl2 Proposed 253.5 $2,000,000 $459,190 $2,459,190

* Other Funds include grants, trusts and gifts/donations


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24) What is the cost to restore one Mandatory City Leave day?The cost to restore each Mandatory City Leave day is $727,000 fo r the General Fund.

25) Provide chart showing how FY12 compares to last 10 years adjusted for inflation.The below chart indicates the actual expenditures by fiscal year in million dollars, the FY11 budget, and the FY12proposed budget. The chart also shows those same amounts as adjusted fo r inflation. After adjusting forinflation, the FY12 proposed budget is 13% less than the expenditures 11 years ago in FYOl.

General Fund Expenditures

$1,010

$807 $823

$1,007 $1,032 $1,037 $1,015 $1,009 $1,0101-- - - - - - - - - - - - - - - : : ; ; ; ;o lF-- - - - - - - - - - - - -

$1,300- $1,20011100 $1,10000 $1,000111... $900.!l:!'00 $800

$700

......Actual . . . . . .Adjusted for Inflation

26) Howmuch does the City spend mowing privately owned properties?In the current budget (FY11), $2,755,845 is dedicated to the mowing of privately owned properties (litter pickupis included). The Nuisance Abatement Unit bills the property owner and i f not paid, places liens on the propertyfor the costs of the mowing.

27) What is the process for addressing high weeds, how long does it take and are there any changes for FY12?a. A notice of violation is issued to the property owner for identified high weeds. The property owner has10 days to eliminate the high weeds. If the owner does not eliminate the high weeds, Code Compliancewi ll issue a citat ion to the owner then forward the property to the ir Nuisance Abatement Unit. TheNuisance Abatement Uni t will mow the property and place a lien on the property for the cost of themowing.b. The average time to abate once a property owner is deemed non-compliant is 15 days.c. The FY12 City Manager's recommended budget includes $150,000 and 5.3 FTEs for additional staffing to

address abatement of code violations, including high weeds.


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28) How much is the non-owner occupied registrat ion fee and how much more revenue could be generated byincreasing the fee by $5 or $10?Registration includes a one-time $25 fee. Registration is free fo r subsequent periods if the property is free ofstructural violations. An additional $125,000 in revenue will result from every $5 increase in the fee.

FY 12 Budget Increase Fee Increase FeeDescription $25 Fee to $30 to $35

Rental Registration $625,000 $750,000 $875,000

29) Provide a chart showing reduction of positions and RIFs for FY12.

RIFs by Dept RIFs PositionsEliminatedCity Attorney's Office 2 2Auditor 10 12Code Compliance 53 56Police Civilians 14 28EBS 7 20Economic Development 1 1Housing 2 2Library 19 84Management Services 2 2Office of Cultural Affairs 0 3Public Works 1 2Parks 3 137Purchasing 3 3Sanitation 2 2Sustainable Development & Construction 0 2Grand Total 119 356

30) Provide a chart that summarizes the change in premiums fo r the employee health benefits program.Change in Employee Costs for Health Plans - Effective 11112012

CY 2011 CY 2012 Monthly Cost Increase Per PayMonthly MonthlyContribution Contribution

Increase PeriodHRA Plan

Employee $75 $80 $5 $2.50Employee & Child(ren) $212 $226 $14 $7.00Employee & Spouse $421 $448 $27 $13.50Employee & Family $539 $573 $34 $17.00

$3,000 70%/30% PPOEmployee $39 $44 $5 $2.50Employee & Child(ren) $105 $119 $14 $7.00Employee & Spouse $330 $351 $21 $10.50Employee & Family $396 $459 $63 $31.50


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Proposed 2012 Pre-65 Retiree PremiumsCurrent 2011 Proposed

Retiree 2012 Retiree PremiumPremiums Premiums Increase

Pre-65 Retiree HRA PlanRetiree Only $408 $459 $51Retiree + Spouse $1,025 $1,116 $91Retiree +Child(ren) $693 $762 $69Retiree + Family $1,282 $1,389 $107Sp Only $667 $735 $68Sp + Child $924 $1,008 $84Surv Sp Only $667 $735 $68Surv Sp + Child $924 $1,008 $84Surv Sp Only Line Of Duty $75 $105 $30Surv Sp + Child Line of Duty $212 $251 $39

Pre-65 Retiree 70/30 PPO Plan with $3,000 Oed.Retiree Only $314 $359 $45Retiree + Spouse $896 $978 $82Retiree +Child(ren) $540 $600 $60Retiree + Family $1,115 $1,211 $96Sp Only $632 $697 $65

Current 2011 ProposedPremium 2012 Retiree Premium

Contributions Contributions Increase

AARP Plan CRetiree Only $111 $110 ($1)Retiree + Spouse $321 $275 ($46)Spouse Only $210 $200 ($10)

AARP Plan FRetiree Only $111 $110 ($1)Retiree + Spouse $322 $275 ($47)Spouse Only $211 $200 ($11)

AARP Plan JRetiree Only $113 $120 $7Retiree + Spouse $327 $348 $21Spouse Only $104 $111 $7

AARP Plan KRetiree Only $55 $55 $0Retiree + Spouse $159 $159 $0Spouse Only $104 $104 $0


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Current 2011 ProposedPremium 2012 Retiree Premium

Contributions Contributions IncreaseMedicare Part 0 - Option IRetiree Only $128 $128 $0Retiree + Spouse $327 $310 ($17)Spouse Only $198 $155 ($43)

Medicare Part 0 - Option IIRetiree Only $64 $64 $0Retiree + Spouse $203 $203 $0Spouse Only $139 $139 $0

HMO HighRetiree Only $129 $137 $8Retiree + Spouse $373 $396 $24Spouse Only $244 $259 $16

HMO LowRetiree Only $84 $89 $5Retiree + Spouse $243 $259 $16Spouse Only $150 $160 $10

31) Will the deductible for employees still be $3,000?The deductible for the 70/30 PPO will remain at $3,000. The deductible for the HRA 75/25 Plan will remain at$2,500 with $1,000 Health Reimbursement Account provided by the City.

32) How much was added back in FY12 based on the Meet and Confer agreement?The Meet & Confer Agreement includes the following items fo r FYl2 totaling $8.6m:

Elimination of two Mandatory City Leave Days ($3.2m) Retention Incentive for recently hired police officers and fire fighters ($l.lm) Elimination of the "Comp Time for Overtime" provision of the agreement (effective 4/1/2012) ($4.3m)

33) How much will need to be added to the budget in FY13 as result of Meet and Confer agreement?The Police and Fire Uniformed employees and their Associations made significant financial concessions in thefirst two years of the Meet and Confer Agreement to support the City during these difficult economic times. Thesavings in the first two years of the agreement amount to over $26.2m. The majority of these savings were frompay concessions including pay reductions, and the elimination of overtime. In addition, Merit Step increaseswere suspended in FYlO and FYl1.The provisions in the third year (FY13) of the Meet & Confer Agreement completely reinstate these payconcessions. This includes the following:

Reinstatement of the Fire Wellness Program Elimination of the final three Mandatory City Leave days Full year funding for overtime


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3% Across the Board pay increase Two addit ional holidays Increase in Education Pay

The cost for the above items is approximately $37.9m.In addition, if revenue triggers are met, Merit Steps will be reinstated. The revenue trigger requires that theCity's property and sales tax revenues increase a combined $27.1m from the FYll base year. In FY12 revenuesdecreased $3.8m. This means that sales and property tax revenues will have to increase by almost $31m nextfiscal year in order fo r Steps to be reinstated. While we are hopeful fo r a rebound in the economy, the currenteconomic environment suggests that the City's revenues are not likely to recover to that extent in the next yearand that the reinstatement of Merit Steps is unlikely. However, if they are reinstated, the cost is approximately$6.9m in FY13.While there is a substantial financial obligation to the City in FY13, it is important to view this expense in thecontext of historical expenses related to Police and Fire uniformed staff.Below is a chart with data since FY67 on Market Maintenance Adjustments (sometimes known as Cost of LivingIncreases (COLAs)) for uniformed staff. As you wil l see, up unt il the mid 1980s, COLAs were an annual practicefo r uniformed staff. After FY87, COLAs were provided on average every two years. When the COLA is provided inFY13, uniformed officers will have gone seven years without a cost of living increase.

Uniform Market Maintenance Adjustments(FY1966-67 thru FY201011)

I_ 0/0 Increase'

10111854% Incease AllJune, 1986Pay Decrease1% - Hourly2% - Salaried;1% - ExecsChart shows3% Increase

1M , :0="

" ..l -.. -

~

I66/67/68 69 Omr12,73f74f75r76177f78179180 81/82 83184/85 86/87/88/89190/911'92/93794/95196197/98 100761/0 03I04765/06/07r08/09/10/14.0%

2.0%

6.0%

0.0%

% InqrlJll$8

14.0%

10.0%

12.0%

Fiscal Year

In addit ion to the COLAs prOVided during this time frame, uniformed employees also received Merit Stepincreases. In fact, FYlO was the first time that merit step increases were not given to uniformed staff.


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COLAs and step increases grow exponentially because they are no t one time costs - th e expense is on-going;and subsequent increases (via Merit Steps or COLAs) are calculated on the higher 'base' salary.No t providing Merit Steps fo r three years results in savings of over $64m. If even one COLA had beenimplemented during this same time frame, th e City would have been obligated to at least an additional $17m fo rthe f irst year th e COLA was implemented and every year thereafter.Below is a table with a scenario of costs that very l ikely could have occurred without a Meet and ConferAgreement. It assumes Steps in each year and one COLA implemented in year two.

Potential Scenario fo r Uniformed Step and COLA Increases without M&C AQreementAssumes SteD increases each Year' and a COLA of 3.7% in the 2nd YearFY11 FY12 FY13FY1 0-11 Step - 1st Year Cost $ 6,976,277FY10-11 Steo - Full Year Cost $ 13,952,555 $ 13,952,555COLA FY11-12 $ 17,177,023FY11-12 Steo - 1st Year Cost $ 7,325,091FY11-12 Step - Full Year Cost $ 14,650,183COLA - Subsequent Year Cost $ 17,812,573FY12-13 Steo - 1st Year Cost $ 7,691,346

$Cumulative Total $

6,976,277 $99,537,602

38,454,669 $ 54,106,656

This conservative scenario illustrates that the cumulative expenses during th e three year time frame would haveresulted in almost $100m with an on-going obligation by the third year of more than $54m.Meet and Confer is an agreement that has provided concessions and protections fo r both the City and its publicsafety employees while allowing input from police and fire in decision processes.

34) Has PKR reduced administrative staff?Yes. Between th e current year (FYll) operations and staffing proposed fo r next year (FY12), the department hasconsolidated several administrative functions, resulting in a reduction of 6 positions.

35) Provide information about th e $2m reduction in Park Land Maintenance and ho w will this service differ inFY12 compared to FV13?A reduction of $2M in funding in FY12 will be addressed through privatization efficiencies, reduction of parkfurnishings replacements, and minor reductions in maintenance cycles such as mowing, litter removal andathletic field lighting.

36) What is th e level of service fo r mowing parks?Park mowing is proposed to be provided, on average, on a 12 day cycle, increased f rom a 10 day cycle. Thisservice is provided through a combination of city s ta ff and contracts. A request to solicit bids fo r additionalmowing is scheduled to go o ut f or bid th e week of August 15 th .

37) What is reduction in litter and mowing fo r parks?Litter removal is proposed to go from an average of 4.5 t imes a week to an average of 4 t imes a week. A requestto solicit bids fo r the majority of this service is scheduled to go ou t fo r bid th e week of August 15 th


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38) What is being privatized in park land maintenance and what will happen to the employees?Mowing and litter removal services are scheduled to go out for bid the week of August 15 th . Depending uponthe outcome of the bidding process there could be a potential mid-year reduction in force of up to 70employees.

39) What change will there be fo r lighting in parks?There will be no impact on security lighting and a minimal impact to athletic field lighting.

40) What is O&M cost fo r Belo Gardens?Belo Garden's O&M is $138,000.

41) Will the City again attempt to sell Elgin B. Robertson Park, and if so, can appropriate communication beimplemented so that voters will understand the proposition?Yes, and it is recommended that an organized advocacy campaign be implemented, including print advertisingand an informative web site that details the background and merits of selling the land. The advocacy campaignfor a referendum cannot be undertaken by the City so it must be a private initiative. Per the City Secretary'sOffice the City Council must call the election by February 22,2012 fo r the May 12, 2012 election. The electionmust be called by August 20, 2012 in order fo r the i tem to be on the November 6,2012 ballot.

42) How will senior services be impacted by closure of Marcus Annex?Senior services will not be impacted by the elimination of Marcus Annex management. All current programsbeing offered at Marcus Annex will continue to be offered by the Marcus Recreation Center.

43) What happens with staff during the t ime that recreation centers are closed fo r renovation?Staff that is currently assigned to recreation centers that will be renovated during FY12 will be temporarilyreassigned to other centers. During the current fiscal year, the Park Department stopped fil ling recreat ioncenter positions that were vacant or that became vacant to avoid being overstaffed during these constructionperiods.

44) How does the City communicate with citizens regarding the closure of recreation centers due to renovations?Centers are posting notices at their locations on marquees, display boards, and active participants are also beinginformed by staff. Additionally, Dallas Park and Recreation Department will notify citizens via the City's website.

45) Which recreation centers will be closed in FY12?

Marcus Annex and Fruitdale are proposed to be closed in FY12.46) Will there be any change in the staffing or hours at the recreation centers?

Of the 41 total centers, 23 will not be affected and staffing and hours of operat ion will remain the same.Fourteen centers will be under construction at various times throughout the year, therefore, those centers willnot be open for business and staff wil l be reassigned to work at other centers during the construction phase.The 4 centers being operated by partnerships wil l maintain the current schedule and some staf f wi ll bereassigned dependent upon the programs being provided by the partner.


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47) Provide a list of all recreation centers and their hours of operation fo r FYll compared to FY12.Hours of operation will remain the same except when under construction. Please see below.

PROPOSED FY 2011-12RECREATION CENTER HOURS OF OPERATION

M T W TH F Sat SunArcadia 10:00 - 7:00 10:00 - 7:00 10:00 - 7:00 10:00 - 7:00 2:30-6:30 Closed ClosedBachman 10:00 - 8 :00 10:00 - 8:30 10:00 - 6:00 10:00 - 8:30 10:00 - 6:00 8:30 - 4:30 ClosedExall 10:00 - 7:00 11:00 - 8:00 10:00 -7:00 11:00 - 8:00 2:30-6:30 Closed ClosedExline 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9 :00 2:30-6:30 9:00 - 2:00 ClosedFireside 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedGrauwyler 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedJ. C. Phelps 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedJ. C. Turner 9:00 - 8:00 10:00 - 9:00 9:00 - 8:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedK. B. Polk 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedKiest 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedKleberg Rylie 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closedlake Highlands 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedL. Johnson 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedE.lundy 9:00 - 8 :00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedMarcus 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedMartin Weiss 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedM. Nash / M. Davis 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedPark In The Woods 9:00 - 8:00 9:00 - 9 :00 9:00- 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedReverchon 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedSinging Hills 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedT. Allen 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedT. Marshall 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedTimberglen 9:00 - 8:00 9:00 -9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed

Partnership SitesBoys & Girls ClubArlington Park 9:00 - 9 :00 10:00 - 9:00 9:00 - 9 :00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedMLK, Jr. 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 ClosedUmphress 10:00 - 7 :00 11:00 - 8:00 10:00 - 7:00 11:00 - 8:00 2:30-6:30 Closed ClosedBaylor HealthcareJ. J. Craft 9:00 - 8:00 9:00 -9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed

Under ConstructionAnita Martinez 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 8/15/11 -10/24/12Beckley Saner 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 10/23/11-9/28/12Campbell Green 9:00 -8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 10/24/11-4/25/12Churchill 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 4/6/11-1/11/12Cummings 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed

8/21/11-6/19/12

Fretz 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 6/10/11 -2/12/12Harry Stone 9:00 - 9 :00 10:00 - 9:00 9:00 - 9 :00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 10/24/11 -11/19/12Jaycee-Zaragoza 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 4/8/11-2/11/12Kidd Springs 9:00 - 8:00 9:00 - 9:00 9:00 - 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 5/25/11 -3/17/12Pleasant Oaks 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 1/13/12 -2/8/13Ridgewood Belcher 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 4/7/11-11-14-11


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M T W TH F Sat SunUnder Construction

Samuel! Grand 9:00 - 9:00 10:00 - 9:00 9:00 - 9:00 10:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 12/12/11-12/17/12Walnut Hill 9:00 - 8:00 9:00 - 9:00 9:00- 8:00 9:00 - 9:00 2:30-6:30 9:00 - 2:00 Closed 3/12/12 -3/16/13W. B. Johnson 10:00 - 7:00 10:00 - 7:00 10:00 - 7:00 10:00 - 7:00 2:30-6:30 Closed Closed 10/24/11-9/15/12

ClosuresMarcus Annex Closed Closed Closed Closed Closed Closed ClosedFruitdale Closed Closed Closed Closed Closed Closed Closed

48) Provide additional information regarding West Dallas Community Court, how the service will be provided,what will happen to the staff, etc.?The West Dallas Community Court is funded through September 30, 2011. The WDCC Docket will then berelocated to the South Oak Cliff Community Court starting in October. $80,000 of CDBG funds were allocated tothe South Oak Cliff Court in FY12 in order to manage the duties of the West Dallas Community Court docket.The South Oak Cliff Court staff wil l manage the duties of the West Dallas Community Court Docket. CurrentWest Dallas Community Court staff were given their RIF letters on Friday, August 12, 2011.

49) How many community prosecutors are employed now compared to number funded in the FYl2 budget , andhow are they assigned to areas of the City?FY11Community Prosecution & Community Courts had 26.5 FTE's

o 18 JAG Funded Positions 16 Attorneys

2Management & Oversight Attorneys 14 Target Area Attorneys

2 Administrat ive positions (1 Paralegal)Community Court

o 8.5 Community Court Positions (CDBG Funding) 1 Manager 2 Supervisors 1.5Work Crew 2 Caseworkers 2 Coordinators

FY12Community Prosecution & Community Courts is projected to have 22.5 HE's with a total of 12 Target ArealDivision Attorneys funded through JAG and General funds.

o 11 JAG Funded Positions 9 Attorneys

2 Management & Oversight Attorneys 7 Target Areal Division Attorneys 2 Administrat ive Positions (1 Paralegal)

o 5 General Fund Target Areal Division AttorneysCommunity Court

o 6.5 Community Court Positions (CDBG Funding) 1 Manager 2 Supervisors 1.5 Work Crew 1 Case worker 1Coordinator


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Prior to the re-organization, Community Prosecutors are still assigned to target areas across the city. There are7 current Target Area Community Prosecutors serving in White Rock Hills, Jubilee Park, VA South Loop, WestOak Cliff, North Oak Cliff, Old East Dallas, and Bachman Lake. Community Prosecution also has a Section headand an assistant position. The VA South Loop Target area, and the Section Head of Community Prosecutionpositions will be open as of August 24, 2011.In October of 2011, Community Prosecution is scheduled to be re-organized to move from 14 Target areas to 7divisions to align with the DPD Divisions, Code Districts, and CMO Service Areas. Community Prosecution iscurrently interviewing to hire a new Section Head and 7 attorneys.

Documents

Budget Q&A Pages From 9-2 2011_memos