Budget Presentation 2.12.15

8/9/2019 Budget Presentation 2.12.15

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Initial Draft Budget

Please be advised that the presentation that follows isan overview of an initial draft budget of need

This presentation is being shared with the full

understanding that district and the School Committeewill be continuing the work of prioritizing needs,identifying any proposed expenditures which could befunded either as capital expenses, through grants or byother means

The district and the Committee will be conductingnumerous public work sessions over the coming weeksand we invite all questions and input


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!xford Public Schools

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Strengthening Core #nstruction $ the Systems and Supports that %nsureCollege and Career &eadiness for '(( !xford Students

) %nsuring that '(( Students have access to challenging, engaging andrelevant courses and content

) %nsuring that '(( students and their teachers have quality, standards*aligned curricular materials

) Providing an array of research*based interventions for students whostruggle and enriching accelerated learning opportunities for thosewho excel

) #nfusing technology and current research*based and data*driveninstructional approaches so as to prepare '(( students for success in

post*secondary life regardless of the path+s they choose aftergraduation

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#mproving %ducator %ffectiveness and (eadership Capacity

) &ecruiting, hiring, training and retaining teachers and leaders of thehighest quality

) #mplementing a comprehensive educator induction model and aprogram of professional development that supports educators at alllevels of experience and expertise

) %stablishing clearly articulated expectations for the quality of effort,work and commitment to the students of !xford. Supportingeducators, while insisting on, the meeting of those expectations

) (everaging educator evaluation to facilitate continuous improvementof teaching and leadership practice via reflection on practice and

impact on learning, goal setting and active engagement in the work ofmoving our district forward

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Overview

Conte"t# Budget of $eed

Budget Dri%ers

&o' the Pro(osed Budget Su((orts Im(ro%ement

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Context

) The !xford Public Schools service 6ust under 7899 students in gradespre: *7

) The !;PS provide free bus transportation +including late buses tosupport after school activities at the secondary level to all studentsevery day

) 's the largest of the Town of !xford


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Conte"t

*ecent facilities im(ro%ements+reno%ations include

- .&S $e' Construction /circa0 21

- Barton and Chaffee a3or *eno%ations /circa0 24

- iddle School 5n%elo(e *oof, 7indo's, Doors and &8#CSystem /circa0 21291:

- Fields aintenance 9 .ngoing

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Conte"t

Pending+;ooming 'or< (ro3ects include

) !AS Track +originally installed 99 &esurfacing

) !AS %ntranceway !verhangs +concerns wD original construction

) CCTE Security Camera Systems to enhance School Safety

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Context

#n order to address and move out of (evel " Status, the !;PS hascommitted to a small number of specific, targeted improvement initiativesand has already made significant progress recently in a number of areas.These #ncludeG

Transitioning to more challenging standards and expectations for

%nglish and 0athematics :*7

Committing to a small number of research*based best instructionalpractices for building literacy and numeracy skills across all contentareas

#mplementing Co*Teaching 0odels so as to guarantee access torigorous content and high quality instruction for '(( !xford students

?oubling the number and expanding the variety of 'dvancedPlacement Courses offered at !AS

1acilitating the tripling of the number of !AS students sitting for thePS'T

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Context

's are districts throughout the Commonwealth, the !;PS is challenged to meet therequirements of multiple unfunded mandates promulgated by the Feneral 'ssembly andDorthe ?epartment of %lementary and Secondary %ducation +?%S%. %xamples includeG

Time on (earning Standards Curriculum 1rameworksTransportation S#0S $ %P#0S

Coordinated Program &eviews Technology Planning

0assachusetts Tiered System of Supports &eportingD'uditing

0c:inney Eento Aomeless (egislation #nspectionsDCertifications

%(( associated training Section /9- Services

Aome Schooling 0onitoring 1oster CareDState 4ards

0C'S TutoringD&etesting Chapter

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Context

The !;PS relies on the following sources for fundingG

The State H Chapter B9 'id, Charter School &eimbursements

The Town of !xford H &equired 0inimum Contribution, Inrestricted FeneralFovernment State 'id +IFF'

1ederal %ntitlement Frants H Title 7, Title ##a, Special %ducation 8-*7- +#?%'

TuitionsG C!11%%, Special %ducation, School Choice #n

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Context

State 'llocation

Ch. B9 State 'id J79,/@,7-8 +17/

Charter School &eimbursement J --,89 +17/

The State 'id formula +Chapter B9 is a function of the 788" %ducation &eform 'ct andspecifies a statewide approach to funding public schools based on per pupil allocations plusadditional monies for up to 7- enrollment categories +e.g. grade level, special education, low*income, %(( of students

Charter School reimbursement is provided to sending school districts to offset increases inCharter School tuitions year to year. 1irst*year reimbursement is 799K of the increased tuition.Subsequent year


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Context

Town of !xford 'llocation

&equired 0inimum Contribution J 8,7--,B/B +17/

Inrestricted Feneral Fovernment 'id +IFF' J7,B@9,"-" +17/

'ssessments +Schedule 78 J/,B-B,@/ +17/

%xamples of 'ssessments +expenses incurred by the Town on the !;PSbehalf include %mployee Aealth #nsurance, Feneral #nsurance,&etirement Contributions +for non*0T&S employees, Shared 1acilities

and 0aintenance, Town 'dministrative %xpenses, PlowingDSanding, etc.

The town has historically budgeted the required minimum to fundeducation, but in the recent years has also provided the schools with theadditional Inrestricted Feneral Fovernment 'id +IFF'

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Context

1ederal %ntitlement Frants

Title # * J @7,895 +17/

Title ##' * J 5,8B- +17/

8-*7- +#?%' * J -@,8B" +17/

Tuitions

C!11%% * J B99,999 +pro6ected for 175

Sp. %d Tuition*in * J 7-9,999 +pro6ected for 175

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Context

#n recent years, limited resources available to the !;PS have necessitatedG

Scaling >ackD%liminating Programs +e.g. 0iddle School 'rt,

0iddle School 1oreign (anguage

#ncreased class size numbers +e.g. Frade

&eductions in both Teaching Staff and 'ide positions

?elayingD1oregoing Text >ook Purchases

?elayingD1oregoing #nvestment in 7st Century #nstructional

Technology(imiting Professional ?evelopment for Teachers and School (eaders

Curtailing investment in school and district improvementinitiatives

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' >udget of Leed

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The budget is presented with certain assumptions and priorities established by the School

Committee. 1or example, the budget reflects the assumption that the School ?istrict will meet all

federal, state, and local mandated programs and requirements.

Thus, the budget must include sufficient resources and funding to meet contractual obligations and

mandated programs, includingG

Chapter B55G Special %ducation +Special %ducation

a. 0eet the federal requirement to provide a free and appropriate public education to

students with disabilities in the least restrictive environment. This often means

creating programs to retain students Min*?istrict,< whenever possible=

b. Priority is given, whenever possible, to providing in*?istrict Sp.%d. programs to

students=

c. 4here !ut*of ?istrict programming is required,

i. Provide for Sp.%d. out*of*?istrict tuition costs=

ii. Provide for Sp.%d. transportation= and

iii. #mplement and maintain systems for complying with monitoring, procedural

review and paperwork requirements.

d. ?eveloping in*?istrict programs for special education will include a cost benefit analysis


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0assachusetts School and ?istrict 'ccountability System +97

a. 'll districts, schools, and subgroups will be expected to demonstrate growth instudent performance at or near the state median, or show high growth, each yearbetween 977 and 97B. ' group is considered to be on target for growth if the 0edianStudent Frowth Percentile +SFP for the group is between /7 and /8 or if the groupimproves by 79*7- SFP points from the previous year. #n addition, a group will beconsidered on target for growthDimprovement if the percentage of students notproficient in the group decreases by 79 percent or more from the previous year+LC(>


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%nglish (anguage (earners +%((

a. 0eet the federal +Title E#, Civil &ights 'ct and state +0.F.(. cB7*' bilingual statutes that require districts toprovide limited %nglish Proficient +(%P students with support services until they are proficient enough to participatemeaningfully in the regular educational program=

b. Provide academic support and %nglish language instruction for all (%P students=

c. #mplement, coordinate and maintain systems for student identification, assessment, support and student datareporting= and provide training in sheltered %nglish immersion practices to teachers with (%P students in theirclassrooms.

Section /9- and 'mericans with ?isabilities 'ct

a. 0eet the federal requirement to provide reasonable accommodations so that all people +students, faculty andcommunity can participate in activities in our schools, regardless of disability. These accommodations can includebuilding modifications, specialized equipment, instructional or testing changes, or care from a nurse or other

staff member.

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%ducation &eform 'ct

a. Provide 0C'S support= and continue to close the achievement gap for minority and special

education students, and

b. Comply with state financial, pupil and student reporting requirements.

%ducator %valuation

a. Promote the growth and development of ?istrict administrators and teachers, using multiple

measures of student learning.

b. 0eet 0assachusetts ?epartment of %lementary and Secondary %ducation regulations +59" C0&"/ related to educator evaluation.

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) 0ay 97- * established a 1inance CommitteeDSchool Committee liaison to assist in facilitationof open and frank budget discussions

) Nuly * 6oint School CommitteeD1inance Committee sub*committees established

) 'ugust * began 6oint meetings of School Committee 1inance Sub*Committee and 1inanceCommittee Sub*Committee +ongoing

) September * !;PS began internal discussions about 175 budget

) !ctober through ?ecember * continue and finalize discussions on 175 requests

) ?ecember " * ?eliver budget books to School Committee

) Nanuary / $ B * Scheduled budget workshops with School Committee

) Nanuary 7th * >udget delivered to !xford Town 'ccountant

) Nanuary and ongoing * >uildingDprogram specific public budget workshops

) 1ebruary 7th* Presentation to School Committee

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!xford Public Schools>udget Timeline


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Budget Summary

Account Description FY12 FY13 FY14 FY15 FY16 Difference

$ %

Administration @78,B" 89",8/ 8@8,599 7,977,"7" 7,"-5,-7B ""/,79- "".7-K

ig! Sc!oo" ",8"7,9 -,79,B99 -,"9,8 -,8-,89 -,5@5,8-8 "8,9-B 8.7"K

#idd"e Sc!oo" ",B57,8/- ",@7,B@5 ",8"-,B59 ",8/",/-@ -,9B-,5"" 77,9@/ ".95K

"ara Barton ,75-,9@@ ,"@,8B- ,7-@,B7- ,7BB,/8 ,-"8,-5B 5,9@ 7.9-K

!affee ,/B@,B@8 ,578,@5@ ,578,7/@ ,/B5,@9 ,@9,/"/ -",B"" 8.-5K

Student Serices 7,9B5,"B 7,@B,@"9 7,"87,599 7,/"5,@5/ ,98,7/B ///,8 "5.7"K

&ro'ect (FF)) 7,5-9 77,-99 +799,-9 *-B.7-K

(perating Budget 7-,""7,8/B 7/,9B-,779 7/,"@5,B/- 7/,B5","8 7B,/B,//@ 7,@98,8 77.-@K

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175 >udget ?rivers

Auman CapitalDStaffing Teaching and (earning

#nvestment in #nstructional Technology

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Auman CapitalDStaffingLew Positions

4hile all possible conversations are considered and staff retirementsprovide the district with a small degree of flexibility when seeking tostrengthen or add supports to !;PS students, 1ederal and State

regulations, !xford


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:nown InknownsThe state has yet to release its preliminary fiscal year 975 budget information, including thatrelating to &equired School Spending

'dditional retireesDresignations from the school system

Changes to Charter School and School Choice dollar outflows or possible reinstatement ofSchool Choice 2#n3 to the district

Inforeseen Special %ducation costs due to #%P students moving into the district

Inforeseen Special %ducation costs due to eligibilityDplacement status between now andNune 975

Transportation Contract +bid process to begin in 1ebruary

Itility cost unpredictability due to weather conditions and market fluctuations

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Strengthening Core #nstruction $ the Systems and Supports that %nsure College andCareer &eadiness for '(( !xford Students

) The proposed budget provides for the purchase of much*needed standards*alignedtextbooks and materials including those needed to support, I.S and 4orld Aistory,Science and ST%0, %nglish (anguage 'rts and 0athematics courses

) The proposed budget provides for staff that will allow the !;PS to meet all

federal, state, and locally mandated programs and requirements and implement thesystem of support +academics, behavioral, social emotional needed for studentsuccess

) The proposed budget includes allocation for the procurement and enhancement ofinstructional technology needed to prepare !;PS students for entry into a 7st centuryworkforce and participation in a competitive global economy

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0aximizing !rganizational and 1iscal %fficiencies

) The proposed budget reflects close consideration of all allocations and theidentification of opportunities to reallocate funds where they are needed most

) The staffing requests herein represent a measured approach that includes looking toconvert existing positions to meet current needs, to incrementally increase others asneeded and to only add staff where demonstrated by true need

) The budget demonstrates marked improvement in terms of clarity, transparency andthe meeting of established budgetary timelines

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Documents

Budget Presentation 2.12.15