“Budget Basics”The Series

Financial Reports

Business Services

October 26, 2010

Overview

How to get into FMS How to run reports Review of reports What are in the reports

How to Get into FMS

Need electronic key Link from intranet Log-in and Password maintained by Ivo Log-in: District: 73 Password:

FMS General Menu

Access rights can be different Changing fiscal year under “Tools”

– 2011 is 2010-2011 fiscal year– Background changes when fiscal year changed

Expand/Collapse menu items

Report Types

Budget Report– Budget totals– For budget development

Financial Activity Report– Under General Ledger– Provides transaction details– For researching an account

Financial Activity Report

Date Range Restricted/Unrestricted

– Generally use default “Both”

Working/Revised/Approved– Defaults to “Working”– Working is most current budget– Revised is most current rolled budget– Approved is the June adopted budget

Financial Activity Report

Report Comment– Rarely change default

Page Breaks– Will go to another page for any change in selected item

Accounts Preview/Queue/Exit

– Use “Preview” to run and preview report– “Exit” closes the window but allows you to open another

report

Navigating the Financial Activity Report

Export Print Page navigation

Reading the Financial Activity Report

Account Code Reference

Revenues Expenditures

TF-Transfer PAY-Payroll

CA-Cash deposit JEPR-Payroll Journal Entry

UT-Use tax

PO-Purchase Order

PV-Pay Voucher

JE-Journal Entry JE-Journal Entry

Reading the Financial Activity Report

Date Vendor Description Budget Amount Encumbered Balance

Budget Report

Similar selection as FAR Added “Details”

– Allows further breakdown of selected accounts without making a page break

By the Way

Can use the following in all reports– “?” to fill in any digit

Clear Grid Click on page breaks

Privacy and Security

Obligation to maintain privacy Detail reports should be shredded