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Budget and Finance Committee Agenda September 21, 2011 Start Time: 6:00PM
A. Call to Order – RoseAnn Dominguez - 6:00PM
B. Roll Call – 6:00PM quorum determined - (Karen Summers/Pam Rodgers)
C. Announcements: None
D. Review & Approve Minutes: 1. Minutes from Finance Committee Meeting - August 17, 2011 - (pages 3-6)
E. Budget and Finance Report: RoseAnn Dominguez
1. Review Financials for August 2011- (pages 7-24): Bank Balances - (DOCUMENT 1 – pages 7-8) Income Statement - (DOCUMENT 2 – pages 9-12) Organizing Income Statement - (DOCUMENT 3 – pages 13-14) Dues Receipts - (DOCUMENT 4 – pages 15-18) Per Capita Report - (DOCUMENT 5 – pages 19-22)
2. General Fund Savings - (pages 23-24) 3.
F. New Business 1. Motion – Proposal for Copier Equipment - (pages 25-26) 2. 2012 Local 521 General Fund Budget - (pages 27-30) 3.
G. Old Business 1. Motion – Accept 401(k) Audit December 31, 2010 and 2009 - (pages 31-46)
2. Motion – Revised Budget for Convention - (pages 47-54)
3. Update on Errors & Omissions Policy Claim - (oral)
H. Informational Items 1.
I. Next Meetings: 1. The meetings will continue generally every 3rd Wednesday of the month with a
few exceptions. Next meeting is: Wednesday October 19, 2011, 5:30pm for food and 6:00pm for the meeting – please
J. Adjourn KMS: Kns SEIU521/CTW-CLC
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Minutes of the Budget and Finance Committee Meeting
August 17, 2011 from 6:01pm – 8:15pm A. The August 2011 Meeting of the Budget and Finance Committee was called to order by the
Treasurer, RoseAnn Dominguez at 6:01pm; a quorum was present. B. ROLL CALL – Members in attendance either by video conference or teleconference:
BUDGET & FINANCE Committee Members: Present – Roseann Dominguez Local Treasurer Fresno Present – Kristy Sermersheim Chief Elected Officer San Jose Present – Cheryl Easterbrook Region 1 Phone Present – Scott Johnson Region 1 San Jose Present – Diego Quevedo Region 2 Phone Present – John Gilbert Region 2 San Jose Present – Adam Gintz Region 3 Phone Present – Karyn Clark Region 3 San Jose Absent – Brenda Flores Region 4 DECLARED VACANT – Ronald Pazeian Region 4 Fresno Present – Tammie Inman Region 5 Phone Absent – Pamela Green Region 5 Excused – Dolly Clemente Region 6 Present – Ellen Rollins Region 6 San Jose
EXECUTIVE BOARD MEMBERS, OFFICERS and TRUSTEES:
Gwyn Harshaw Fresno Carmen Morales Bakersfield Diana Calderon Fresno Kevin Westbrook Fresno Rachel Welch San Jose Josie Ruiz Fresno Roy Harris Bakersfield Regina Kane Bakersfield Wanda Wallace Bakersfield Carolyn Woolfolk Bakersfield Karen Nakatani San Jose
OTHER SEIU LOCAL 521 MEMBERS: wRen Bradley Salinas Kandy Gonzalez Fresno Debra Miranda Fresno
SEIU STAFF:
Luisa Blue San Jose Ming Lee San Jose Karen Summers Phone Pamela Rodgers San Jose
SEIU Local Auditor – Shawn Miller with Calibre CBA Group C. ANNOUNCEMENTS –
1. Ron Pazeian’s seat was declared vacant – he has retired. Anyone interested in serving on the Budget and Finance from Region 4 please contact Karen Summers.
D. MINUTES of the July 20, 2011, BUDGET & FINANCE MEETING:
The Minutes were reviewed and APPROVED AS SUBMITTED .
E. BUDGET AND FINANCE REPORT: RoseAnn Dominguez
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1. Review of Financials for July 2011 � Bank Balances – Document 1 � Income Statement – Document 2 � Organizing Income Statement – Document 3 � Dues Receipts – Document 4 � Per Capita Report – Document 5
The documents were presented by RoseAnn and reviewed. RoseAnn suggested that the Committee begin reviewing line items in the budget for revision in the 2012 budget. wRen Bradley talked a little about getting service fee payers to sign membership cards. It was pointed out that Fresno and Tulare Counties have the highest ratio of service fee payers and that the Local is diligently pursuing service fee payers these counties. Directors are able to request lists of service fee payers by department for their areas.
2. General Fund Savings – There have been savings to the General Fund Budget since 5/15/11 when the rotation of Internal Organizers to the Organizing Budget began. At the end of July the savings has been $138,049.95.
F. NEW BUSINESS
1. Audit Presentation by our Auditing Group – Calibre CPA Group by Shawn Miller
Accountant. The Auditor’s Firm specializes in labor organizations. The audit was completed in May. The scope of the audit was explained along with the various sections of the audit. Recommendations were suggested for consideration. Some were discussed, some are already being implemented, and some were overruled as not reasonable for the Local. The chargeable rate for 2012 is 57.91%. This rate is almost solely driven by the percapitas paid to various organizations.
2. Motion to recommend the acceptance of the annual audit to the Executive Board at their
September meeting. MOTION: RECOMMEND the Executive Board Accept the 2010 Audit as presented in the Financial Documents by the Auditors. Motion: To accept the SEIU Local 521 2010 Audit as presented in the Financial Documents prepared by the Auditors, Calibre CPA Group, as presented to the Budget and Finance Committee at the August 17th Budget and Finance Committee meeting. Moved/ Seconded/ Passed – to recommend acceptance at the Executive Board Meeting in September
3. Nurse Alliance Conference in Washington DC - $5,700 MOTION 1: Request for Registered Nurses to attend SEIU Healthcare Division Nurse Alliance National Healthcare Summit, October 2011, in Washington, DC. Motion: To approve up to $5,700 for four RN’s (the Affordable Care Action Education Team working on the project: Carmen Morales, Regina Kane, Jeff Rockholdt, Sharon Ingram) to attend the National Healthcare Summit in Washington DC in October, 2011. Tabled until August Officers’ meeting – between Budget & Finance Meeting and Officers’ Meeting the line items to provide the money will be evaluated.
Regina Kane spoke to the motion. The 4 nurses listed above have worked on the Training Committee for California to implement training programs for the Affordable Care Act.
4. Motion 2 – Bill Shawhan Lawsuit – Allocation of up to $50,000. Pulled from the Agenda to be heard at the Officers’ August meeting.
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5. Santa Clara County Courts Compel to Arbitrate – up to $5,000
MOTION 3: Compel Santa Clara County Court to Arbitration – Request for Allocation of Additional Funds – up to $5,000. Motion: To approve and allocate up to $5,000 from the Legal Defense Fund Document 1 of the financial statements to pay any additional expenses on the Compel the Santa Clara County Court to Arbitrate Issue. Moved/ Seconded/ Passed
G. OLD BUSINESS
1. Life Insurance for members – recommend motion to the August Officers’ Meeting to recommend and forward to the Executive Board September Meeting. MOTION 3: Member Term Life Insurance Benefit. Motion: To cancel the free term life insurance benefits to members with a face value of either $1,000 or $2,000 depending on the Legacy Local as of December 31, 2011, and to notify the affected members of this decision. Moved/ Seconded/ Passed – to recommend the Motion to the Officers to recommend the Motion to the Executive Board at their September Meeting for acceptance.
2. Update on Errors & Omissions Policy Claim – the report is almost completed.
3. Copier Leases MOTION 4: Copiers for Local 521. Motion: Appoint a one-time committee to help review the copier proposals. The Committee shall include at least one person each from the IT Committee, the Trustees, the Budget & Finance Committee, but no more than 7 total. Moved/ Seconded/ Passed
4. Tabled from last Budget & Finance Meeting – Donation for ROTC Cadets from Bakersfield High School - $500 – Failed for lack of a second. It was suggested that there might be a Miscellaneous Donations Line item in the 2012 Budget and when the money is spent there can be no further misc. donations approved for the year.
H. INFORMATIONAL ITEMS 1. Valley Benefits Funds Embezzler – Brandi Madewell sentenced at the Superior Count
Metropolitan Division in the County of Kern on 6/15/11; Probation was denied; defendant was committed to the Department of Correction for 2 years; defendant ordered to pay restitution of $365,870 to Valley Benefits.
I. NEXT MEETINGS – The date of the next Budget and Finance meeting is Wednesday
September 21, 2011, food at 5:30pm and meeting at 6:00pm. J. ADJOURNMENT
The meeting was adjourned at 8:15pm.
ML:kns SEIU 521 CTW/CLC
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5,63
9
(4
66)
41
,387
42,5
90
(1,2
02)
m
ore
activ
ities
than
we
antic
ipat
ed
Mile
age/
Ins.
Rei
mb.
-Adm
in &
Dire
cto
7,79
3
2,42
7
2,31
3
2,94
4
3,
466
2,49
3
2,
365
3,
962
64
9
2,
216
(1,5
66)
5,19
5
22,1
86
(16,
991)
mor
e ac
tiviti
es th
an w
e an
ticip
ated
Mile
age/
Ins.
Rei
mb.
-Inte
rnal
Org
aniz
e21
3,73
0
18
,577
18,4
50
28
,583
19,9
76
22
,889
21,3
18
25
,406
17,8
11
25,9
43
(8
,132
)
14
2,48
7
18
1,14
3
(3
8,65
6)
m
ore
activ
ities
than
we
antic
ipat
ed
Tele
phon
e R
eim
burs
emen
t 86
,827
6,
485
8,
033
10
,710
11,8
65
6,
116
9,08
1
7,13
1
7,23
6
5,77
3
1,
462
57,8
84
65
,194
(7
,310
)
mor
e ac
tiviti
es th
an w
e an
ticip
ated
10R
etire
e H
ealth
Exp
10
9,91
8
8,
478
6,
219
6,
246
6,26
9
6,
383
6,59
8
6,36
3
9,16
0
6,76
1
2,
398
73,2
79
53
,318
19
,961
R
etire
Ben
efit
Trus
t Fun
d12
1
1
1
1
1
1
1
1
1
-
8
8
-
B
enef
its(H
ealth
, Den
tal,
Vis
ion,
life,
4 03,
305,
491
21
5,53
5
221,
787
213,
153
19
7,15
6
219,
250
21
0,77
3
20
2,70
5
275,
458
182,
132
93
,326
2,20
3,66
1
1,66
2,49
0
541,
171
did
not f
illed
all
posi
tions
Wor
kers
Com
p In
sura
nce
172,
898
12,2
14
16
,080
17,3
08
17
,313
10,5
80
17
,313
15,9
71
14
,408
17
,323
(2,9
15)
115,
265
124,
101
(8,8
36)
ne
w ra
te in
crea
sed
Rec
ruiti
ng e
xp3,
986
2,
612
-
41
27
7
26
32
0
8
33
2
4,
578
(4,2
46)
2,65
8
7,86
2
(5,2
04)
Tot
al P
ayro
ll R
elat
ed E
xpen
ses
5,89
7,03
0
434,
765
43
9,34
0
41
7,45
3
375,
100
38
3,85
0
357,
879
447,
883
47
9,34
5
38
0,47
1
98,8
74
3,
907,
205
3,
236,
740
67
0,46
4
T
otal
Sal
arie
s & P
ayro
ll E
xpe
14,
343,
434
1,02
6,81
0
1,
000,
458
1,
211,
211
960,
147
95
3,90
1
983,
870
1,24
0,72
9
1,
132,
903
90
9,93
6
222,
966
9,
437,
522
8,
287,
062
1,
150,
460
M
ISC
EL
LA
NE
OU
S-
A
genc
y Fe
e/A
ssoc
. Exp
.36
0,00
0
30
,000
30,0
00
30
,000
30,0
00
30
,000
30,0
00
30
,000
30,0
00
30,0
00
-
240,
000
240,
000
-
Cap
ital F
und
Expe
nse
12,0
00
1,00
0
1,00
0
1,00
0
1,
000
1,00
0
1,
000
1,
000
1,
000
1,
000
-
8,
000
8,
000
-
A
dmin
exp
shar
e w
. cha
pter
6,07
4
573
504
477
1,
366
798
93
7
97
1
50
6
87
8
(371
)
4,04
9
6,50
3
(2,4
54)
Fr
ee L
ife in
sura
nce
to m
embe
rs (S
CR
56,4
99
3,87
7
3,90
8
3,84
9
3,
685
3,82
1
3,
826
3,
739
4,
708
2,
605
2,10
4
37
,666
29,3
09
8,35
7
D
odge
Sch
olar
ship
15,0
00
1,25
0
1,25
0
1,25
0
1,
250
1,25
0
1,
250
1,
250
1,
250
1,
250
-
10
,000
10,0
00
-
Com
pute
r Dat
abas
e U
nion
War
e 10
4,40
0
6,
848
6,
848
6,
848
6,84
8
6,
848
6,84
8
6,84
8
8,70
0
6,84
8
1,
852
69,6
00
54
,783
14
,817
A
ccou
ntin
g So
ftwar
e G
p 12
,000
-
3,03
0
-
-
-
-
-
1,
000
1,
000
8,00
0
3,03
0
4,97
0
M
RC
- IH
SS -
4 m
onth
s onl
y60
,000
15
,000
15,0
00
-
15,0
00
-
-
-
15,0
00
15,0
00
12
0,00
0
45
,000
75
,000
Tot
al M
isce
llane
ous
625,
973
58,5
48
61
,539
43,4
24
59
,149
43,7
17
43
,861
43,8
08
62
,164
42
,580
19,5
84
49
7,31
5
39
6,62
6
10
0,69
0
Jan
Feb
Jul
Aug
Mar
Apr
May
Jun
YTD
201
1 - e
ight
mon
ths
1 of
4S
:\Fin
ance
\Mon
then
d\20
11\0
811\
INC
0811
.xls
Inc0
811
9/12
/201
1 1:
21 P
M
9 of 54
SE
IU L
ocal
521
Fina
ncia
l Sta
tem
ent f
or th
e ye
ar o
f 201
1D
oc #
2
1 2
AB
CD
FI
LO
RU
XZ
AA
AB
AO
AP
AQ
AR
Yea
r 20
11 1
2 m
ons
budg
et
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(wor
se)
Bud
get
Act
ual
bet
ter/
(wor
se)
NO
TE
Jan
Feb
Jul
Aug
Mar
Apr
May
Jun
YTD
201
1 - e
ight
mon
ths
52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97
AR
BIT
RA
TIO
NS
& L
EG
AL
Arb
itrat
ions
Fee
s & le
gal f
ees -
repr
e s16
6,97
1
9,
417
81
7
7,
329
737
2,
592
268
17,7
93
13
,914
2,
724
11,1
91
11
1,31
4
41
,678
69
,636
A
Arb
itrat
ions
Fee
s & le
gal f
ees -
adm
i n63
,063
-
-
-
-
29
,503
8,82
7
4,78
9
5,25
5
19,7
50
(1
4,49
5)
42,0
42
62
,869
(2
0,82
7)
m
ore
activ
ities
than
we
antic
ipat
ed
Ret
aine
r 26
1,60
0
21
,800
21,1
50
21
,150
21,1
50
21
,150
21,1
50
21
,150
21,8
00
21,1
50
65
0
174,
400
169,
850
4,55
0
57
,172
A
utom
atic
Leg
al D
efen
se F
und
($0.
1 282
,328
6,
861
6,
861
6,
861
6,86
0
6,
861
6,86
1
6,86
1
6,86
1
6,86
1
(0
)
54
,885
54,8
87
(2)
T
otal
Arb
itrat
ions
& L
egal
573,
961
38,0
78
28
,828
35,3
40
28
,747
60,1
06
37
,106
50,5
93
47
,830
50
,485
(2,6
55)
382,
641
329,
284
53,3
57
FAC
ILIT
IES
Ren
t-SJC
473,
750
38,5
69
38
,569
38,5
69
38
,569
38,5
69
38
,569
38,5
69
39
,479
38
,569
910
31
5,83
3
30
8,55
2
7,
281
Ren
t-SQ
L54
,382
4,
487
4,
487
7,
187
4,48
7
4,
487
4,48
7
4,48
7
4,53
2
4,48
7
45
36,2
55
38
,596
(2
,341
)
Mor
tgag
e - M
onte
rey
& P
arki
ng5,
178
-
-
-
-
-
-
-
432
432
3,
452
-
3,
452
Ren
t-San
ta C
ruz,
Wat
sonv
ille
& H
oll i
74,9
28
5,96
9
5,96
9
6,32
0
5,
470
5,42
0
5,
420
3,
550
6,
244
3,
550
2,69
4
49
,952
41,6
68
8,28
4
R
ent-V
isal
ia
13,5
10
1,00
0
1,00
0
1,00
0
2,
140
3,04
0
1,
000
1,
000
1,
126
1,
000
126
9,
007
11
,180
(2
,173
)
apar
tmen
ts fo
r sta
ffs
Util
ities
174,
613
7,72
4
14,1
05
11
,471
10,5
18
10
,980
15,1
49
17
,196
14,5
51
17,0
26
(2
,475
)
11
6,40
9
10
4,16
8
12
,241
K
itche
n Su
ndrie
s29
,296
1,
468
1,
291
2,
278
1,55
2
3,
209
3,72
5
1,80
6
2,44
1
2,62
1
(1
80)
19
,530
17,9
50
1,58
0
G
en. L
iab.
Ins.
& P
rope
rty T
ax
178,
677
14,7
58
14
,523
15,4
58
15
,458
15,4
58
15
,970
15,9
94
14
,890
15
,994
(1,1
04)
119,
118
123,
612
(4,4
94)
B
uild
ing
Mai
nten
ance
/Sec
urity
/Jan
it o17
3,01
7
17
,846
14,6
97
16
,323
15,9
89
14
,784
15,2
51
15
,891
14,4
18
15,6
10
(1
,192
)
11
5,34
4
12
6,39
1
(1
1,04
7)
m
ore
activ
ities
than
we
antic
ipat
ed
T
otal
Adm
in -
Faci
litie
s1,
177,
350
91
,821
94,6
41
98
,605
94,1
83
95
,947
99,5
71
98
,493
98,1
12
98,8
56
(7
44)
78
4,90
0
77
2,11
7
12
,783
AD
MIN
IST
RA
TIV
E -
OFF
ICE
SA
udit/
Acc
t. Fe
es
158,
119
1,12
3
1,68
6
10,0
53
9,
639
16,0
46
3,
266
68
1
13
,177
1,
465
11,7
12
10
5,41
2
43
,959
61
,454
St
aff N
EG C
onsu
ltant
5,55
2
-
-
-
2,
695
-
-
-
46
3
46
3
3,70
2
2,69
5
1,00
6
Su
bscr
iptio
ns54
,376
-
143
254
12
9
676
23
9
53
4,53
1
117
4,
414
36,2
50
1,
611
34
,639
O
ffice
Sun
drie
s94
,427
4,
550
4,89
5
3,
586
3,65
9
1,
812
3,53
8
2,84
4
7,
869
3,
318
4,55
1
62
,951
28,2
01
34,7
50
Offi
ce E
quip
men
t Lea
ses
200,
443
17,3
86
17
,698
18,3
46
17
,237
19,4
98
20
,465
19,5
49
16
,704
19
,695
(2,9
91)
133,
629
149,
874
(16,
245)
mor
e ac
tiviti
es th
an w
e an
ticip
ated
Equi
pmen
t Mai
nten
ance
& R
epai
r Co
74,7
17
14,2
11
2,
826
6,
047
5,77
6
2,
559
2,24
8
5,05
3
6,22
6
3,10
1
3,
126
49,8
11
41
,822
7,
990
Con
tribu
tions
5,56
5
465
385
374
37
7
74
25
6
16
464
300
16
3
3,71
0
2,24
6
1,46
4
R
esea
rch
Mat
eria
l & D
ata
12,0
00
-
2,
000
23
1
1,24
9
38
7
260
855
1,00
0
170
83
0
8,00
0
5,15
1
2,84
9
Tot
al A
dmin
- O
ffic
es60
5,19
8
37
,735
29,6
33
38
,891
40,7
60
41
,052
30,2
71
29
,051
50,4
33
28,1
65
22
,268
403,
466
275,
559
127,
906
CO
MM
UN
ICA
TIO
NS
Prin
ting
47,0
94
3,06
0
1,01
4
787
32
6
832
1,
718
6,
110
3,
925
1,
485
2,44
0
31
,396
15,3
30
16,0
66
Pape
r16
,622
2,
525
1,
740
2,
157
2,56
9
1,
859
72
3,55
3
1,38
5
5,74
5
(4
,359
)
11
,081
20,2
19
(9,1
38)
m
ore
activ
ities
than
we
antic
ipat
ed
Web
site
/Sta
tion/
com
mun
icat
ion
3,95
1
3,40
9
474
295
29
8
317
33
2
42
6
32
9
38
4
(55)
2,63
4
5,93
6
(3,3
02)
m
ore
activ
ities
than
we
antic
ipat
ed
Tele
phon
e &
Inte
rnet
19
9,78
5
13
,847
7,88
9
22,8
10
23
,167
21,4
34
16
,702
15,0
89
16
,649
15
,130
1,51
8
13
3,19
0
13
6,06
8
(2
,878
)
mor
e ac
tiviti
es th
an w
e an
ticip
ated
Post
age
67,5
37
4,22
7
3,09
8
3,03
9
4,
900
(2,3
26)
742
13,1
55
5,
628
3,
865
1,76
3
45
,024
30,7
00
14,3
24
Prof
essi
onal
Fee
s/Tr
ansla
tions
9,36
3
-
14
0
22
4
(472
)
186
-
443
780
116
66
4
6,24
2
636
5,60
6
Tot
al C
omm
unic
atio
ns34
4,35
1
27
,068
14,3
54
29
,312
30,7
88
22
,302
19,5
65
38
,776
28,6
96
26,7
25
1,
971
229,
568
208,
890
20,6
78
CO
NFE
RE
NC
ES/
MIL
EA
GE
Staf
f-Mis
c. C
onf/S
emin
ar
4,
141
-
-
1,
400
549
-
150
-
34
5
34
5
2,76
1
2,09
9
662
Ex
ec. B
oard
-Con
fere
nces
1,62
9
-
-
-
13
6
13
6
1,08
6
-
1,08
6
M
isc.
Mem
bers
-Rei
mbu
rsed
1,80
0
-
-
-
-
-
-
-
15
0
15
0
1,20
0
-
1,20
0
Tot
al C
onfe
renc
es/M
ileag
e7,
570
-
-
1,
400
549
-
150
-
63
1
-
631
5,
047
2,
099
2,
948
2 of
4S
:\Fin
ance
\Mon
then
d\20
11\0
811\
INC
0811
.xls
Inc0
811
9/12
/201
1 1:
21 P
M
10 of 54
SE
IU L
ocal
521
Fina
ncia
l Sta
tem
ent f
or th
e ye
ar o
f 201
1D
oc #
2
1 2
AB
CD
FI
LO
RU
XZ
AA
AB
AO
AP
AQ
AR
Yea
r 20
11 1
2 m
ons
budg
et
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(wor
se)
Bud
get
Act
ual
bet
ter/
(wor
se)
NO
TE
Jan
Feb
Jul
Aug
Mar
Apr
May
Jun
YTD
201
1 - e
ight
mon
ths
98 99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
STA
FF M
EE
TIN
G &
TR
AIN
ING
Staf
f / D
irect
or T
rain
ing
29,4
41
1,70
4
186
196
92
142
14
0
59
2,45
3
147
2,
307
19,6
28
2,
667
16
,961
St
aff -
repr
esen
tatio
n &
pol
itica
l & c
o41
,216
2,
912
4,
097
3,
236
3,75
4
2,
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147
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151
152
153
154
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156
157
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159
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165
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167
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19 of 54
SE
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521
Per
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# 5
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AVE
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21 of 54
SE
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521
Per
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155
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159
160
161
162
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164
165
166
167
168
169
170
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Savings from Rotation of Internal Organizers to the Organizing Budget
Here is the staff rotation for August 2011
Total JC
Isabel 8/1-8/13 4,728.16 ORGCHIC
Maggie 8/8-8/19 3,889.02 ORGCHIC
Matthew 8/15-8/19 2,364.08 ORGCHIC
Zeb 8/22-8/31 3,111.22 ORGCHIC
Del 8/14-8/20 2,364.08 ORGCHIC
Sylvia 8/15-8/26 4,288.36 ORGCHIC
Jerry 8/22-8/31 3,601.91 ORGCHIC
Debbie S 8/7-8/20 4,728.16 ORGCHIC
Lee 8/7-8/20 4,084.05 ORGCHIC
Candice 8/15-8/17 1,286.51 ORGCHIC
Nick 8/21-8/31 3,111.22 ORGHOSC
Christian 8/21-8/31 2,686.89 ORGHOSC
Bernie 8/27-8/31 1,225.04 ORGHOSC
Miesha 8/1-8/13 3,527.52 ORGMADO
Diana 8/1-8/13 4,083.47 ORGMADO
Liliana 8/1-8/31 7,726.10 ORGMADO
Debbie M 8/1-8/31 8,155.46 ORGMADO
Merina 8/8-8/20 3,889.02 ORGCHIC
68,850.26
Month Total May 26,510.06
June 73,692.24
July 37,847.65
Aug 68,850.26
$ 206,900.21
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Report on Copiers: A committee consisting of RoseAnn Dominguez (Treasurer), Greg Gomez, Region 5 VP & IT Committee, Rachel Welch, Region 1 Trustee, Scott Johnson, Budget & Finance Committee member along with Pam Rodgers and Aubrey Porter, IT, met regarding copiers. Last month at the Budget & Finance Committee meeting it was decided that a small committee would review the copier proposals and make recommendations. This Committee met and reviewed proposals from Atlantic Office Automation (Sharp) and Canon Copiers. Background: The current lease for San Jose, Salinas, Bakersfield and San Carlos are expiring in October 2011. The copiers in Visalia and Fresno are expiring in 2012 as these copiers were on a longer term lease that was signed by Local 535 prior to the 521 merger. Based on the new Canon proposal they are able to absorb the leases and place the two copiers onto the new lease proposal.
1. Currently, Local 521 pays approximately $13,000 per month on the Canon lease copiers and $3,600 per month on maintenance for Canon copiers.
2. Currently, Local 521 pays approximately $3190 per month on the Sharp lease
copiers and $1,300 per month for maintenance. The Committee reviewed and discussed production quality, speed, costs and efficiency of the copiers. The proposals are based on a 36 month lease. If we consider a longer term lease it will cost the local more money in the long run. Both proposals have no minimum on click/maintenance charges as we are only billed for actual usage. PROPOSALS:
3. Sharp has submitted a proposal that is approximately $5,400 per month for 5 copiers plus maintenance at $.006 per click. This proposal does not factor in Fresno or Visalia copiers.
4. Canon has submitted a proposal that includes copiers in Visalia and Fresno copiers. The lease cost would be $8,900 plus maintenance at $.0081 per click less 15% discount. This is a total savings of $ 147,600 over the term of the lease. We also decided to eliminate one feature on the second copier in San Jose called Pro Punch. This is a savings of $10,000 because we will only have one copier able to spiral punch for the contracts.
The Committee also agreed to move forward with the Canon proposal for the admin copiers. Each Committee member agreed they did not want to downsize copier quality/production in the workrooms based on costs. Everyone was in agreement with moving forward with the Canon plan and looking to downsize in other areas outside of copiers and using Sharp in departments that do not require production copiers.
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Motion: To authorize with the continued hybrid model of using Sharp copiers and adding one copier for Finance Dept. ($891 additional per month), to save money and authorize to lease Canon copiers for admin production in San Jose, San Carlos, Salinas, Visalia Bakersfield and Fresno as recommended by the Committee.
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SEIU Local 5212012 Budget - draft version 1.0
12345678910111213141516171819202122232425262728293031323334353637383940
414243444546474849505152
B C E F G2011 Actual - 8 Months Proposed
Budget 2011 2011 Projected - 4 Months Budget 2012 Committee ProposalTOTAL DUES RECEIPTS 30,699,660 30,641,297 29,109,232 OTHER INCOMEInterest & Dividends 5,000 11,017 11,017 SMIHSS Administrative Reimbursement 50,000 50,000 50,000 Sublease Rent 79,137 76,725 76,725 Misc. Income - SEIU Int'l subsidy 28,980 - - Misc. items spend from saving accounts - - Total Misc. Income 163,117 137,741 137,741 TOTAL GENERAL FUND INCOME 30,862,777 30,779,038 29,246,973 GENERAL FUND EXPENSESORGANIZING OFFSET 4,029,990 4,084,420 3,798,445 SALARIESAdministrative 451,620 472,928 472,928 Admin Support 377,080 347,426 347,426 Directors 1,064,093 1,006,408 1,006,408 Internal Organizers/Research,CED,CESA 4,499,160 3,967,464 3,967,464 Clerical 1,026,841 997,636 997,636 Facilities 93,512 87,430 87,430 Data Base 335,939 317,618 317,618 Special project - pay by other funding - - - Temp. Internal Organizers/Research 3,000 39,013 39,013 Temp. Clerical/Support 3,000 150 150 Vacation & Comp Time 592,158 529,657 529,657 Total Salaries 8,446,404 7,765,730 7,765,730 PAYROLL RELATED EXPENSESPension 1,098,754 984,595 984,595 Payroll Taxes Expenses 784,825 591,169 591,169 Travel Staff-Admin 50,714 41,008 41,008 Travel Staff- Internal Organizers 62,081 63,885 63,885 Mileage/Ins. Reimb.-Admin & Director 7,793 33,280 33,280 Mileage/Ins. Reimb.-Internal Organizers 213,730 271,714 271,714 Telephone Reimbursement 86,827 97,791 97,791 Retiree Health Exp 109,918 79,977 79,977 Retire Benefit Trust Fund 12 12 12 Benefits(Health, Dental, Vision,life,401K,Fle 3,305,491 2,744,531 2,744,531 Workers Comp Insurance 172,898 195,459 195,459 Recruiting exp 3,986 11,793 11,793 Total Payroll Related Expenses 5,897,030 5,115,213 5,115,213
Total Salaries & Payroll Expenses 14,343,434 12,880,943 12,880,943 MISCELLANEOUSAgency Fee/Assoc. Exp. 360,000 360,000 360,000 Capital Fund Expense 12,000 12,000 12,000 Admin exp share w. chapter 6,074 9,755 9,755 Free Life insurance to members (SCR, MRY 56,499 43,963 - Dodge Scholarship 15,000 15,000 15,000 Computer Database UnionWare 104,400 82,175 82,175 Accounting Software Gp 12,000 12,000 12,000 MRC - IHSS - 4 months only 60,000 45,000 - Total Miscellaneous 625,973 579,893 490,930
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SEIU Local 5212012 Budget - draft version 1.0
12
B C E F G2011 Actual - 8 Months Proposed
Budget 2011 2011 Projected - 4 Months Budget 2012 Committee Proposal5354555657585960616263646566676869707172737475767778798081828384858687888990919293949596979899
100101102
ARBITRATIONS & LEGALArbitrations Fees & legal fees - representation 166,971 62,516 62,516 Arbitrations Fees & legal fees - admin. 63,063 94,304 94,304 Retainer 261,600 254,775 254,775 Automatic Legal Defense Fund ($0.12 per me 82,328 82,331 82,331 Total Arbitrations & Legal 573,961 493,926 493,926
FACILITIESRent-SJC 473,750 456,000 456,000 Rent-SQL 54,382 57,894 57,894 Mortgage - Monterey & Parking 5,178 3,000 3,000 Rent-Santa Cruz, Watsonville & Hollister 74,928 62,502 62,502 Rent-Visalia 13,510 16,770 16,770 Rent - Hanford - - - Utilities 174,613 156,252 156,252 Kitchen Sundries 29,296 26,925 26,925 Gen. Liab. Ins. & Property Tax 178,677 185,418 185,418 Building Maintenance/Security/Janitorial 173,017 189,587 189,587 Total Admin - Facilities 1,177,350 1,154,347 1,154,347
ADMINISTRATIVE - OFFICESAudit/Acct. Fees 158,119 158,000 158,000 Staff NEG Consultant 5,552 4,043 4,043 Subscriptions 54,376 2,417 2,417 Office Sundries 94,427 42,302 42,302 Office Equipment Leases 200,443 224,810 224,810 Equipment Maintenance & Repair Contracts 74,717 62,732 62,732 Contributions 5,565 3,369 3,369 Research Material & Data 12,000 7,727 7,727 Total Admin - Offices 605,198 505,401 505,401
COMMUNICATIONSPrinting 47,094 22,995 22,995 Paper 16,622 30,329 30,329 Website/Station/communication 3,951 8,904 8,904 Telephone & Internet 199,785 204,102 204,102 Postage 67,537 46,051 46,051 Professional Fees/Translations 9,363 954 954 Total Communications 344,351 313,335 313,335
CONFERENCES/MILEAGEStaff-Misc. Conf/Seminar 4,141 3,148 3,148 Exec. Board-Conferences 1,629 - 1,629 Misc. Members-Reimbursed 1,800 - 1,800 Total Conferences/Mileage 7,570 3,148 6,577
STAFF MEETING & TRAININGStaff / Director Training 29,441 4,000 4,000 Staff - representation & political & communic 41,216 36,246 36,246 Clerical Staff 2,351 556 556
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SEIU Local 5212012 Budget - draft version 1.0
12
B C E F G2011 Actual - 8 Months Proposed
Budget 2011 2011 Projected - 4 Months Budget 2012 Committee Proposal103104105106107108109110111112113114115116117118119120121122123124125126127128129130131132133134135136137138139140141142143144145146147148149150151152
Executive Staff 1,200 - 1,200 Tuition Reim.-Internal Organizers 1,000 - 1,000 Tuition Reim.-OPEIU 1,000 513 513 Total Staff Training 76,209 41,315 43,515
EDUCATION & TRAINING Steward & Chief Steward Training 4,206 5,419 5,419 Executive Board 2,000 - 2,000 Education & Training Committee Meeting & 202 268 268 Industry Training Events 5,218 1,759 1,759 Total Education & Training 11,626 7,446 9,446
POLITICAL/SOCIAL INVOLVEMENTCandidates, Issues, IE Account ($0.12 per me 97,834 102,657 102,657 Legal 113,105 19,463 19,463 Committee Meetings 17,348 6,620 6,620 Conferences 1,000 - 1,000 Electoral Staff/ Activity 1,000 - 1,000 Polls & Surveys 1,000 - 1,000 Special Printing 196 74 74 Subscriptions 500 - 500 Total Political/Social Involvement 231,982 128,813 132,313
SOCIAL & ECONOMIC JUSTICECommittee Meetings 5,000 5,000 5,000 Conferences 350 350 350 Contributions/Solidarity 4,530 4,530 4,530 Caucus Activities 80,670 80,670 80,670 Total Social & Economic Justice 90,550 90,550 90,550
MEMBER INVOLVEMENTMemorabilia/Give away Member Pride 13,086 5,817 5,817 Awards/Recognition 500 375 375 Ex Board / Advisory Board Reimbursement 1,000 1,095 1,095 Rally Rental & Bus 12,446 4,368 4,368 Member Reimbursement/Lost time 9,567 4,405 4,405 Transportation & Vehicle Expenses 5,919 10,733 10,733 Total Member Involvement 42,518 26,794 26,794
NEGOTIATIONSPrinting Contracts 5,000 16,974 16,974 Meetings & Supplies 19,111 61,118 61,118 Strike Preparations 10,000 - 10,000 Automatic Strike Fund Transfer - reduction to 12 12 12 Total Negotiations 34,123 78,105 78,105 MEETINGS & EVENTSExecutive Board Meetings 15,518 12,300 12,300 Steward/Council meetings 6,196 4,433 4,433 521 Party & other events - - - Int'l Convention 2011 - 40*1000 71,465 40,000 40,000
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SEIU Local 5212012 Budget - draft version 1.0
12
B C E F G2011 Actual - 8 Months Proposed
Budget 2011 2011 Projected - 4 Months Budget 2012 Committee Proposal153154155156157158159160161162163164165166167168169170171172173174175176177178179180181
Industries & Members conference 1,543 2,461 2,461 Miscellaneous 1,000 1,000 Total Meetings & Events 95,721 215,403 226,403
REPRESENTATIVE DUESSEIU $7.65 ea 5,194,411 5,118,132 5,066,951 SEIU Unity Fund $5.00ea 3,161,100 3,013,508 2,983,373 SEIU Retirees $1.00ea 7,056 6,698 6,631 SEIU/ State Council-$2.53ea 1,717,890 1,662,746 1,646,119 Nurse Alliance $1.45ea 15,660 8,700 8,613 So Bay CLC Jul/10 2$0.60, Jun/11 2$0.63 191,934 229,240 226,948 SMCO CLC $0.60ea 28,800 26,248 25,986 Fresno CLC $0.45ea 46,030 33,738 33,401 Bakersfield CLC $0.25ea 22,446 15,927 15,768 Monterey & Santa Cruz LC $0.55ea 40,636 40,380 39,976 North Valley CLC 1,320 1,320 1,307 CA Labor Fed 25% X .70ea 118,826 58,960 58,370 Building Trades-SMCO 3,600 3,600 3,564 Total Representative Dues 10,549,709 10,219,195 10,117,005
TOTAL EXPENSES 32,840,266 30,823,035 30,368,035
TOTAL INCOME LESS TOTAL EXPENSES (1,977,489) (43,997) (1,121,062)
VOLUNTARY TRANSFERSBuilding Funds 12 12 12 Strike Fund - - - Total Transfers 12 12 12 TOTAL INCOME LESS EXPENSES & TRAN (1,977,501) (44,009) (1,121,074)
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BT:PR SEIU 521 CTW/CLC
SEIU Local 521 Executive Board Motion Motion Number: Date: September 21, 2011 Motion Title: SEIU Local 521 – 2011 Biennial Convention Plan - Revised Recommended By: Pam Rodgers
Background: At the June 2011 Budget meeting we reported a budget of $ 38,228 for Option 2 to host the convention at the Local 521 office. Our estimated budget for Option 2 did not include cost for two additional meals (this option was for additional day) and budget did increase some. Because of the costs we are not using caterer for Sunday but providing our own meals for breakfast and lunch for Sunday. Here are the changes to the original budget – (See attachments for comparisons), and two additional expenses for approval:
1. Tent size reduced - budget reduced 2. Porta Potties were not needed - budget reduced 3. Number of Rooms needed reduced from 70 to 40 - budget reduced 4. Document printing reduced as we do not anticipate many documents to be printed 5. Transportation Expenses – We decided to include a bus for regions 4 & 5 and reduce the
amount of car rentals. We are estimating for 8 car rentals but this will probably decrease based on need.
6. Some of the costs in the budget will not be firm until we receive registration results from all of the delegates – deadline Monday, Sept. 26.
7. AV Equipment - We may not need to rent screens, etc. but we left $ 500 on the budget to account for any AV needs. This maybe a reduction based on what IT decides.
8. Actual $$ remaining in convention budget - after lower MLAC expenses = $60,168. This is a $4723 improvement to the amount in line item #153.
9. Outdoor overnight security to monitor the tent at a cost of $ 300. 10. T-shirt options: We would like to have a convention t-shirt as we have done in the past. The
cost for these is approx. $12.00 (goes up or down a little with size – number/sizes unknown until registration is complete). We think that an order of 200 ($2400) is appropriate number – enough for delegates, special guests and the remainder for sale at the convention. This could be an additional cost included in the convention budget, could be taken out of the memorabilia budget (line item #133 = $4846.), or delegates can be charged for their t-shirts, something which we have not done in the past.
Motion: To approve the revisions to the Local 521 convention budget, approve purchase of convention t-shirts using line # 133 and authorize outdoor security to monitor the tent at a cost of $300. Follow Up: Moved by:___________________________ __ Second :___________________________
Amendment:__________________________________ Amended By: __________________
Votes in Favor:__________ Votes Opposed:_______ Abstentions:_______
Motion: Carries Fails: Tabled Until: Date:_________ Signatures ____________________________________________
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Biennial Convention Budget as of September 20, 2011
Original Estimated Budgeted amount $38,228.00
OPTIONS: OPTION 2
City San Jose
Maximum Travel Time 5 hours max
Duration2 nights (rooming/meals listed for Friday to Sunday) - Region 1 & 6 would not stay in hotel
LODGING EXPENSES
Date (October 7-9)
Lodging Rate $106.80Estimated # of rooms $40.00Lodging Total $8,544.00
CATERING EXPENSES(estimated/averaged)Dinner 10/7/11 $4,920.00Breakfast 10/8/11 $1,600.00Lunch 10/8/11 $2,400.00Dinner $4,700.00Breakfast $500.00Lunch $500.00Snacks $150.00
Catering Total $17,270.00
Entertainment EXPENSES $2,100.00
EQUIPMENT EXPENSES(estimated/averaged)Tent rental $6,700.00A/V equipment rental $500.00Document Printing - in house $250.00Equipment Total $7,450.00
TRANPORTATION EXPENSESCar/Van Rental (8) * Estimate $2,000.00Gas $550.00Bus Rental $2,700.00Transport Total $5,250.00
REVISED CONVENTION COSTS $40,614.00
Additoinal Costs to Convention Budget - for approvalConvention T-shirts $2,400.00Overnight security to guard tent (2 night) $300.00Amount in excess of current budget $2,386.00
Venue SEIU Local 521 Office & Rooms @ Raddison Hotel
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SEIU Local 521 Executive Board Motion...---"
) Motion Number: 01 Date: June 28, 2011
Motion Title: The SEIU Local 521 - 2011 Biennial Convention Plan
Recommended By: The Budget and Finance
Background: Staff has researched options for the SEIU Local 521 - 2011 BiennialConvention following the constraints of the convention line item on the General FundBudget. This line item has been reduced first to decrease the bottom line deficit figurethen to cover the Fight for a Fair Economy leadership rrpetings. The remaining
budgeted for the convention and election of delegates i~ '$,445._- '" ~,. ::..
Originally eight possible options were submitted to the Budget and Finance Committee.-fhesèóptlóns rarigédlrom súspéridTngthé¿6riverit¡òn,"'T() 'having separate'regional'"meetings, to a 2 full day convention (options are attached). The Budget and FinanceCommittee had forwarded Option 2a to the Officers for approval - 1-1/2 Day Conventionat Chukchansi Resort on September 30th-October 1st for an estimated $46,755. Thiswas not accepted at the May Offcers' Meeting and staff was asked to further researchoptions.
The Budget and Finance Committee has forwarded Option 2 -SEIU Local 521 officeand rooms at the Raddison Hotel in San Jose - to the Executive Board for approval.
Motion: to approve Option 2 - SEIU Local 521 office and rooms at the Raddison Hotelin San Jose - as the site for the 2011 Biennial Convention and authorize Local staff tosecure the site and move on plans for the Convention for the following dates:/0/1- 9/t \ (to be determined by the EBd at the 6/29/11 EBd Meeting).r IFollow Up:
Moved by: fYo0L Second: J.~cøJAmendment:
Amended By:
Votes in Favor: Votes Opposed: Abstentions:
Motion: Carries lf Fails: D Tabled Until: D Date:Signatures
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CONVENTION BUDGET LINE 153 As Of: September 20, 2011
The original amount budget for MLAC from the convention line # 153 was $ 16,020
Amount Budgeted 16,020.00
General FundAirfare 3,898.10 Car Rental 480.48 Rooms $7,187.01Rooms Reimb (289.40) Food 20.71 Gas - Total GF 11,296.90
Organizing Airfare 378.80 Car Rental 666.07 Rooms 2,095.56 Food - Gas 80.00 Total ORG 3,220.43
Total MLAC 14,517.33
Savings from line 153 4,723.10
Convention Budget 71,465.00
MLAC (11,296.90) Convention Balance Remaining Line 153 60,168.10
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