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Budget and Finance Committee Agenda
July 20, 2011 Start Time: 6:00PM
A. Call to Order – RoseAnn Dominguez - 6:00PM
B. Roll Call – 6:00PM quorum determined - (Karen Summers)
C. Announcements: None
D. Review & Approve Minutes: 1. Minutes from Finance Committee Meeting - June 15, 2011 - (pages 3-6)
E. Budget and Finance Report: RoseAnn Dominguez 1. Review Financials for May 2011- (pages 7-30):
Bank Balances - (DOCUMENT 1 – pages 7-8) Income Statement - (DOCUMENT 2 – pages 9-12) Organizing Income Statement - (DOCUMENT 3 – pages 13-14) Dues Receipts - (DOCUMENT 4 – pages 15-18) Per Capita Report - (DOCUMENT 5 – pages 19-22)
2. 2011 Budget Adopted March 19, 2010 - (pages 23-26 just for reference) 3. General Fund Savings - (pages 27-28)
F. New Business 1. Donation for ROTC Cadets from Bakersfield High School - $500 - (pages 29-30) 2. Lease on the San Jose Office - (pages31-36) 3. Stipend for EBd Officers - (oral)
G. Old Business 1. Life Insurance for members – self funding – report back from Valley Benefits -
(oral)
2. Update on Errors & Omissions Policy Claim - (oral) 3.
H. Informational Items 1. 2.
I. Next Meetings: 1. The meetings will continue generally every 3rd Wednesday of the month with a
few exceptions. Next meeting is: Wednesday August 17, 2011, 5:30pm for food and 6:00pm for the meeting – please RSVP – The New Auditors Will be There with a Presentation
J. Adjourn KMS: Kns SEIU521/CTW-CLC
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Minutes of the Budget and Finance Committee Meeting
June 15, 2011 from 6:07 – 7:36pm A. The June 2011 Meeting of the Budget and Finance Committee was called to order by the
Treasurer, RoseAnn Dominguez at 6:07pm; a quorum was present. B. ROLL CALL – Members in attendance either by video conference or teleconference:
BUDGET & FINANCE Committee Members: Present – Roseann Dominguez Local Treasurer Fresno Present – Kristy Sermersheim Chief Elected Officer Fresno Present – Cheryl Easterbrook Region 1 Phone Present – My Loi Region 1 San Jose Absent – Diego Quevedo Region 2 Absent – John Gilbert Region 2 Present – Adam Gintz Region 3 Phone Present – Karyn Clark Region 3 San Jose Absent – Brenda Flores Region 4 Present – Ronald Pazeian Region 4 Fresno Present – Tammie Inman Region 5 Bakersfield Absent – Pamela Green Region 5 Present – Dolly Clemente Region 6 San Jose Present – Ellen Rollins Region 6 Phone
EXECUTIVE BOARD MEMBERS, OFFICERS and TRUSTEES:
Scott Johnson San Jose Emma Davis San Jose Matt Nathanson Phone Regina Kane Bakersfield Carmen Morales Bakersfield David Chavez Fresno Kevin Westbrook Fresno Diana Calderon Fresno
OTHER SEIU LOCAL 521 MEMBERS: Debra Miranda Fresno
SEIU STAFF:
Luisa Blue San Jose Ming Lee San Jose Karen Summers San Jose Pamela Rodgers San Jose
C. ANNOUNCEMENTS –.
Ellen Rollins announced that the Juneteenth celebration in San Jose is this weekend and the American Idol winner from last year will be singing.
D. MINUTES of the May 18, 2011, BUDGET & FINANCE MEETING: The Minutes were reviewed and APPROVED AS SUBMITTED.
E. BUDGET AND FINANCE REPORT: RoseAnn Dominguez 1. Review of Financials for May 2011
Bank Balances – Document 1 Income Statement – Document 2 Organizing Income Statement – Document 3 Dues Receipts – Document 4
3 of 36
Per Capita Report – Document 2011 General Fund Budget Adopted March 19, 2011
The documents were presented by RoseAnn and reviewed. It was noted that Document 1 now had the revised names as suggested by the auditor. We are beginning to show a cost savings in the General Fund Budget for the rotation of staff to the Organizing Budget. We see the savings on Document 2 line 18 vacancies and the additional expense on Document 3 line 10. We are continuing to watch expenses carefully. Even lower dues income is expected due to the decertification of West Valley Mission yesterday. We will loose My Loi as an Executive Board delegate, Budget and Finance Committee member, and the Chair of the Good and Welfare Committee. We will also loose about 269 other West Valley members and about $15,000 per month in dues. There are also other decerts and losses in members due to Bill Shawhan and others. It was suggested that the Internal Organizer provide a summary of events showing what happened when a Chapter decertifies.
F. NEW BUSINESS
1. Term Life Insurance for members.
Currently members from Legacy Locals 415, 817, 700 and some retirees have either a term life insurance benefit of $1,000 or $2,000 with premiums paid by the Local as a membership benefit. Trustmark, the underwriter of the Local 415 policy, has served notice that this product is no longer available and the policy will be cancelled as of August 1, 2011. This termination notice resulted in questions about the other existing policies: should they be continued by self funding, terminated entirely, and should they be offered to all members of Local 521 not just certain areas of the Local.
MOTION: To request Valley Benefits give the Budget and Finance Committee of SEIU Local 521 a report/answer on self funding term life insurance by the July 20th Budget and Finance Meeting – cost analysis and if Valley Benefits is willing to absorb costs of administrative/actuarial fees for people currently covered by member term life insurance and/or the entire membership. Moved/ Seconded/ Passed – unanimously
G. OLD BUSINESS
1. Report on further options for the Local 521 – 2011 Biennial Convention.
The Officers did not approve the Chukchansi Convention Option recommended by the Budget and Finance Committee last month. Instead they asked that additional options be researched for consideration. This was done and more options were presented to the Budget and Finance Committee for consideration this month. MOTION: To recommend that the Executive Board approve Option 2 – SEIU Local 521 office and rooms at the Raddison Hotel in San Jose – as the site for the 2011 Biennial Convention and authorize Local staff to secure the site and move on plans for the Convention. Moved/ Seconded/ Passed The date was left to be determined by the Executive Board at their meeting on June 28, 2011.
2. Update on Errors & Omissions Policy Claim. Luisa needs to interview Elsa Caballero and then talk with our attorney.
4 of 36
3. Discussion on Member Reimbursement Policy – how to proceed. The Officers did not vote to recommend the Policy to the Executive Board for approval. It was decided that the Treasurer should write a letter to the Executive Board and have it approved by the Budget and Finance Committee explaining the Policy so that less time would be necessary at the Executive Board Meeting to discuss this subject.
H. INFORMATIONAL ITEMS 1. My Loi, member of West Valley Mission Chapter which has voted to decert the Local,
said that she will miss the Local and the members and stated that she has learned a lot by serving over the past several years.
I. NEXT MEETINGS – The date of the next Budget and Finance meeting is Wednesday July
20, 2011, food at 5:30pm and meeting at 6:00pm. J. ADJOURNMENT
The meeting was adjourned at 7:36pm. ML:kns SEIU 521 CTW/CLC
5 of 36
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7 of 36
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64
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1,65
2,74
6
1,
277,
653
375,
092
di
d no
t fill
ed a
ll po
sitio
nsW
orke
rs C
omp
Insu
ranc
e17
2,89
8
12
,214
16
,080
17,3
08
17,3
13
10,5
80
14
,408
17
,313
(2
,905
)
86
,449
90,8
07
(4
,358
)
ne
w ra
te in
crea
sed
Rec
ruiti
ng e
xp3,
986
2,
612
-
41
27
7
26
33
2
320
12
1,99
3
3,
276
(1,2
82)
T
otal
Pay
roll
Rel
ated
Exp
ense
s5,
897,
030
43
4,76
5
43
9,34
0
417,
453
375,
100
38
3,85
0
479,
345
357,
879
12
1,46
6
2,87
6,06
9
2,
408,
386
467,
683
T
otal
Sal
arie
s & P
ayro
ll E
xpen
se
14,
343,
434
1,02
6,81
0
1,00
0,45
8
1,
211,
211
96
0,14
7
953,
901
1,
132,
903
91
4,35
7
218,
546
6,
797,
416
6,06
6,88
3
73
0,53
2
YTD
201
1 - 6
mon
ths
Jan
Feb
Mar
Apr
May
Jun
1 of
4S
:\Fin
ance
\Mon
then
d\20
11\0
611\
INC
0611
.xls
Inc0
611
7/11
/201
1 5:
34 P
M
9 of 36
SE
IU L
ocal
521
Fina
ncia
l Sta
tem
ent f
or th
e ye
ar o
f 201
1D
oc #
2
1 2
AB
CD
FI
LO
RT
UV
AO
AP
AQ
AR
Yea
r 20
11 1
2 m
ons
budg
et
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(wor
se)
Bud
get
Act
ual
bet
ter/
(wor
se)
NO
TE
YTD
201
1 - 6
mon
ths
Jan
Feb
Mar
Apr
May
Jun
42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90
MIS
CE
LL
AN
EO
US
-
-
Age
ncy
Fee/
Ass
oc. E
xp.
360,
000
30,0
00
30,0
00
30
,000
30
,000
30
,000
30,0
00
30,0
00
-
180,
000
18
0,00
0
-
Cap
ital F
und
Expe
nse
12,0
00
1,
000
1,00
0
1,00
0
1,00
0
1,
000
1,00
0
1,
000
-
6,00
0
6,
000
-
Adm
in e
xp sh
are
w. c
hapt
er6,
074
57
3
504
477
1,36
6
79
8
506
93
7
(431
)
3,03
7
4,
655
(1,6
18)
Free
Life
insu
ranc
e to
mem
bers
(SC
R, M
56,4
99
3,
877
3,90
8
3,84
9
3,68
5
3,
821
4,70
8
3,
826
882
28
,250
22,9
65
5,
285
Dod
ge S
chol
arsh
ip15
,000
1,25
0
1,
250
1,
250
1,
250
1,25
0
1,
250
1,25
0
-
7,
500
7,50
0
-
C
ompu
ter D
atab
ase
Uni
onW
are
104,
400
6,84
8
6,
848
6,
848
6,
848
6,84
8
8,
700
6,84
8
1,
852
52,2
00
41
,087
11,1
13
Acc
ount
ing
Softw
are
Gp
12,0
00
-
3,
030
-
-
-
1,00
0
-
1,
000
6,00
0
3,
030
2,97
0
M
RC
- IH
SS -
4 m
onth
s onl
y60
,000
15,0
00
15,0
00
-
15
,000
-
15,0
00
-
15,0
00
90
,000
45,0
00
45
,000
Tot
al M
isce
llane
ous
625,
973
58,5
48
61,5
39
43
,424
59
,149
43
,717
62,1
64
43,8
61
18,3
03
37
2,98
7
310,
238
62
,749
AR
BIT
RA
TIO
NS
& L
EG
AL
-
Arb
itrat
ions
Fee
s & le
gal f
ees -
repr
esen
166,
971
9,41
7
81
7
7,
329
73
7
2,59
2
13
,914
26
8
13,6
46
83
,485
21,1
61
62
,325
A
Arb
itrat
ions
Fee
s & le
gal f
ees -
adm
in.
63,0
63
-
-
-
-
29,5
03
5,
255
8,82
7
(3
,571
)
31
,532
38,3
30
(6
,798
)
R
etai
ner
261,
600
21,8
00
21,1
50
21
,150
21
,150
21
,150
21,8
00
21,1
50
650
13
0,80
0
127,
550
3,
250
57,1
72
A
utom
atic
Leg
al D
efen
se F
und
($0.
12 p
82,3
28
6,
861
6,86
1
6,86
1
6,86
0
6,
861
6,86
1
6,
861
(0)
41,1
64
41
,165
(1)
T
otal
Arb
itrat
ions
& L
egal
573,
961
38,0
78
28,8
28
35
,340
28
,747
60
,106
47,8
30
37,1
06
10,7
24
28
6,98
1
228,
206
58
,775
FAC
ILIT
IES
Ren
t-SJC
473,
750
38,5
69
38,5
69
38
,569
38
,569
38
,569
39,4
79
38,5
69
910
23
6,87
5
231,
414
5,
461
Ren
t-SQ
L54
,382
4,48
7
4,
487
7,
187
4,
487
4,48
7
4,
532
4,48
7
45
27,1
91
29
,622
(2,4
31)
Mor
tgag
e - M
onte
rey
& P
arki
ng5,
178
-
-
-
-
-
43
2
-
432
2,
589
-
2,58
9
R
ent-S
anta
Cru
z, W
atso
nvill
e &
Hol
liste
74,9
28
5,
969
5,96
9
6,32
0
5,47
0
5,
420
6,24
4
5,
420
824
37
,464
34,5
68
2,
896
Ren
t-Vis
alia
13
,510
1,00
0
1,
000
1,
000
2,
140
3,04
0
1,
126
1,00
0
12
6
6,75
5
9,
180
(2,4
25)
apar
tmen
ts fo
r sta
ffs
Util
ities
174,
613
7,72
4
14
,105
11,4
71
10,5
18
10,9
80
14
,551
15
,149
(5
98)
87
,307
69,9
46
17
,360
K
itche
n Su
ndrie
s29
,296
1,46
8
1,
291
2,
278
1,
552
3,20
9
2,
441
3,72
5
(1
,284
)
14
,648
13,5
23
1,
125
Gen
. Lia
b. In
s. &
Pro
perty
Tax
17
8,67
7
14
,758
14
,523
15,4
58
15,4
58
15,4
58
14
,890
15
,970
(1
,080
)
89
,338
91,6
25
(2
,286
)
B
uild
ing
Mai
nten
ance
/Sec
urity
/Jan
itoria
173,
017
17,8
46
14,6
97
16
,323
15
,989
14
,784
14,4
18
15,2
51
(833
)
86,5
08
94
,890
(8,3
82)
mor
e ac
tiviti
es th
an w
e an
ticip
ated
T
otal
Adm
in -
Faci
litie
s1,
177,
350
91
,821
94
,641
98,6
05
94,1
83
95,9
47
98
,112
99
,571
(1
,458
)
58
8,67
5
574,
768
13
,907
AD
MIN
IST
RA
TIV
E -
OFF
ICE
SA
udit/
Acc
t. Fe
es
158,
119
1,12
3
1,
686
10
,053
9,
639
16,0
46
13
,177
3,
266
9,91
1
79
,059
41,8
13
37
,247
St
aff N
EG C
onsu
ltant
5,55
2
-
-
-
2,
695
-
46
3
-
463
2,
776
2,69
5
81
Subs
crip
tions
54,3
76
-
14
3
25
4
12
9
676
4,
531
239
4,
292
27,1
88
1,
441
25,7
47
Off
ice
Sund
ries
94,4
27
4,
550
4,89
5
3,58
6
3,65
9
1,
812
7,86
9
3,
538
4,33
1
47
,213
22,0
40
25
,174
O
ffic
e Eq
uipm
ent L
ease
s20
0,44
3
17
,386
17
,698
18,3
46
17,2
37
19,4
98
16
,704
20
,465
(3
,761
)
10
0,22
1
110,
630
(1
0,40
9)
mor
e ac
tiviti
es th
an w
e an
ticip
ated
Equi
pmen
t Mai
nten
ance
& R
epai
r Con
tr74
,717
14,2
11
2,82
6
6,04
7
5,77
6
2,
559
6,22
6
2,
248
3,97
8
37
,358
33,6
67
3,
691
Con
tribu
tions
5,56
5
465
38
5
37
4
37
7
74
46
4
256
20
8
2,78
3
1,
930
853
R
esea
rch
Mat
eria
l & D
ata
12,0
00
-
2,
000
23
1
1,
249
387
1,
000
260
74
0
6,00
0
4,
126
1,87
4
Tot
al A
dmin
- O
ffic
es60
5,19
8
37
,735
29
,633
38,8
91
40,7
60
41,0
52
50
,433
30
,271
20
,162
302,
599
21
8,34
2
84,2
57
CO
MM
UN
ICA
TIO
NS
-
Prin
ting
47,0
94
3,
060
1,01
4
787
326
83
2
3,92
5
1,
718
2,20
7
23
,547
7,73
5
15
,812
Pa
per
16,6
22
2,
525
1,74
0
2,15
7
2,56
9
1,
859
1,38
5
72
1,31
3
8,
311
10,9
22
(2
,611
)
m
ore
activ
ities
than
we
antic
ipat
ed
Web
site
/Sta
tion/
com
mun
icat
ion
3,95
1
3,40
9
47
4
29
5
29
8
317
32
9
332
(3
)
1,
975
5,12
5
(3
,150
)
m
ore
activ
ities
than
we
antic
ipat
ed
Tele
phon
e &
Inte
rnet
19
9,78
5
13
,847
7,
889
22
,810
23
,167
21
,434
16,6
49
16,7
02
(53)
99
,893
105,
848
(5
,956
)
m
ore
activ
ities
than
we
antic
ipat
ed
Post
age
67,5
37
4,
227
3,09
8
3,03
9
4,90
0
(2
,326
)
5,
628
742
4,
886
33,7
68
13
,681
20,0
87
Prof
essi
onal
Fee
s/Tr
ansl
atio
ns9,
363
-
14
0
22
4
(4
72)
186
78
0
-
780
4,
681
77
4,
604
T
otal
Com
mun
icat
ions
344,
351
27,0
68
14,3
54
29
,312
30
,788
22
,302
28,6
96
19,5
65
9,13
1
17
2,17
6
143,
389
28
,786
2
of 4
S:\F
inan
ce\M
onth
end\
2011
\061
1\IN
C06
11.x
ls In
c061
1 7/
11/2
011
5:34
PM
10 of 36
SE
IU L
ocal
521
Fina
ncia
l Sta
tem
ent f
or th
e ye
ar o
f 201
1D
oc #
2
1 2
AB
CD
FI
LO
RT
UV
AO
AP
AQ
AR
Yea
r 20
11 1
2 m
ons
budg
et
Act
ual
Act
ual
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(wor
se)
Bud
get
Act
ual
bet
ter/
(wor
se)
NO
TE
YTD
201
1 - 6
mon
ths
Jan
Feb
Mar
Apr
May
Jun
91 92 93 94 95 96 97 98 99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
CO
NFE
RE
NC
ES/
MIL
EA
GE
-
Staf
f-M
isc.
Con
f/Sem
inar
4,14
1
-
-
1,
400
54
9
-
34
5
150
19
5
2,07
1
2,
099
(28)
Ex
ec. B
oard
-Con
fere
nces
1,62
9
-
-
13
6
-
136
81
4
-
814
M
isc.
Mem
bers
-Rei
mbu
rsed
1,80
0
-
-
-
-
-
150
-
15
0
900
-
90
0
T
otal
Con
fere
nces
/Mile
age
7,57
0
-
-
1,
400
54
9
-
63
1
150
48
1
3,78
5
2,
099
1,68
6
STA
FF M
EE
TIN
G &
TR
AIN
ING
Staf
f / D
irect
or T
rain
ing
29,4
41
1,
704
186
196
92
142
2,
453
140
2,
313
14,7
21
2,
461
12,2
59
Staf
f - re
pres
enta
tion
& p
oliti
cal &
com
m41
,216
2,91
2
4,
097
3,
236
3,
754
2,62
5
3,
435
2,36
3
1,
072
20,6
08
18
,987
1,62
1
C
leric
al S
taff
2,35
1
-
29
-
43
-
196
29
9
(103
)
1,17
6
37
1
805
Ex
ecut
ive
Staf
f1,
200
-
-
-
-
10
0
-
100
60
0
-
600
Tu
ition
Rei
m.-I
nter
nal O
rgan
izer
s1,
000
-
83
83
500
-
50
0
Tuiti
on R
eim
.-OPE
IU1,
000
34
2
-
-
83
83
500
34
2
158
Tot
al S
taff
Tra
inin
g76
,209
4,95
8
4,
313
3,
432
3,
889
2,76
7
6,
351
2,80
2
3,
549
38,1
04
22
,161
15,9
43
ED
UC
AT
ION
& T
RA
ININ
G
-
Stew
ard
& C
hief
Ste
war
d Tr
aini
ng4,
206
54
6
756
813
494
27
5
351
21
8
133
2,
103
3,10
1
(9
98)
m
ore
activ
ities
than
we
antic
ipat
ed
Exec
utiv
e B
oard
2,
000
-
-
-
167
16
7
1,00
0
-
1,
000
Educ
atio
n &
Tra
inin
g C
omm
ittee
Mee
tin20
2
37
142
-
-
17
-
17
101
17
9
(78)
In
dust
ry T
rain
ing
Even
ts5,
218
-
55
7
26
7
17
6
65
43
5
75
36
0
2,60
9
1,
141
1,46
8
Tot
al E
duca
tion
& T
rain
ing
11,6
26
54
6
1,
349
1,22
2
671
340
96
9
29
3
67
6
5,81
3
4,
421
1,39
2
POL
ITIC
AL
/SO
CIA
L IN
VO
LV
EM
EN
T40
,764
Can
dida
tes,
Issu
es, I
E A
ccou
nt ($
0.12
pe
97,8
34
8,
733
8,65
5
8,62
3
8,63
3
8,
577
8,15
3
8,
575
(422
)
48,9
17
51
,796
(2,8
80)
Lega
l11
3,10
5
1,
004
-
5,
297
22
4
1,05
9
9,
425
1,82
1
7,
605
56,5
52
9,
404
47,1
49
Com
mitt
ee M
eetin
gs17
,348
483
15
5
25
6
36
7
1,21
9
1,
446
1,10
1
34
4
8,67
4
3,
581
5,09
3
C
onfe
renc
es1,
000
-
-
-
-
-
83
-
83
500
-
50
0
Elec
tora
l Sta
ff/ A
ctiv
ity1,
000
-
-
83
-
83
500
-
50
0
Polls
& S
urve
ys1,
000
-
83
83
500
-
50
0
Spec
ial P
rintin
g19
6
-
-
49
16
16
98
49
49
Subs
crip
tions
500
-
-
42
42
250
-
25
0
T
otal
Pol
itica
l/Soc
ial I
nvol
vem
ent
231,
982
10,2
20
8,81
0
14,1
76
9,22
4
10
,905
19,3
32
11,4
96
7,83
5
11
5,99
1
64,8
31
51
,160
SOC
IAL
& E
CO
NO
MIC
JU
STIC
EC
omm
ittee
Mee
tings
5,00
0
189
23
0
37
4
1,
196
83
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142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
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162
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19 of 36
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