BTSP Monitoring Fall PANC

October, 2013

IntroductionsMartha Anderson, Region 4

Karol McNeil-Horton, Region 6Cindi Rigsbee, Region 5

Monica Shepherd, Region 7 and 8

Why monitor?

• NCDPI expects LEAs/Charters to be in compliance with the policy to support beginning teachers.

• BTSP Monitoring was partnered with Title II Monitoring but is now separate as Title II has been realigned with Federal Programs Division of NCDPI.

Monitoring Cycle– The Title II Monitoring Process and BTSP

Monitoring are five year monitoring cycles.– The first five year cycle for Title II and

BTSP Monitoring began in 2006-07 and concluded in 2010-2011.

– 2011-2012 was the beginning of the new five year cycle.

– 2013-2014 is the third year of the second five year cycle AND the first year of independent BTSP monitoring.

2013-2014 Monitoring Visit ScheduleLEAs

Anson BladenElkin City GastonGates HokeLee Nash-Rocky MountNew Hanover NorthamptonOrange RobesonRowan Salisbury RutherfordStokes SurryWeldon City Whiteville CityWilkes WilsonYadkin

2013-2014 Monitoring Visit ScheduleCharters

Washington Montessori ArapahoeWilmington Prep Academy Research Triangle Charter AcademyHope Elementary Crosscreek CharterExploris Middle Henderson CollegiateMagellan Charter Raleigh Charter HighSouthern Wake Academy Academy of MooreBethany Community Middle Chatham CharterPace Academy Roxboro CommunityHawbridge The Woods CharterGraystone Day Carolina InternationalLake Norman Metrolina ScholarsBridges Pine Lake ArtSpace Brevard AcademyMountain Community

Monitored LEAs and Charters

What to expect?

Preparing for Monitoring • Regional Education Facilitator (REF) will contact the

HR Director and/or BT Coordinator (LEAs) or Principal (Charters) announcing the monitoring visit.

• REFs will coordinate scheduling with LEA/Charter, including visit dates, interview, and exit conference.

• LEA/Charter will arrange a meeting space for the team and will gather and organize documentation (BT lists, BT files, supporting evidences) needed for the visiting team.

• LEA/Charter will send prepared survey links to BTs and Mentors prior to the visit.

After a Monitoring Visit• A final monitoring report will be sent to the

district within 30 business days of the visit.

• The LEA will have 30 days to respond and 90 days to implement changes to address areas of concern.

• Technical Assistance Visits will occur periodically after the monitoring visit to monitor response to areas of concern and to offer support as needed.

Monitoring Visit Team

Want to join us?We would love to have you!

As a team member you should expect to:• Attend the visit on all assigned days.• Review documentation provided by the LEA/Charter (files,

supporting documents, survey responses).• Interview appropriate personnel to gather data for the

monitoring report.• Use professional judgment NOT personal preference.• Come to consensus with the team regarding the

monitoring report, commendations, recommendations for improvement, and areas of concern.

• Be reimbursed by DPI for your mileage.• Be impressed!• Grow professionally!

Documents

BTSP Monitoring ReportSample Evidences

Tally Sheet LEA/Charter Checklist

Areas of Concern Follow-up

BTSP Monitoring Report

BTSP MONITORING REPORTCompleted on site during the visitChanged structure of the Report

Developing, Proficient, Accomplished, Distinguished

BT Files Reviewed30% of Previous Year’s BT 1s, 2s, 3s

Shared with LEA/Charter during Exit ConferenceSent electronically to Superintendent and BT Coordinator after the visit

BTSP MONITORING REPORT

Areas of ConcernResources needed to address these areas Recommended opportunities for improvementCommendations

Sample Evidences

BTSP Monitoring Sample EvidencesNCSBOE Policy

TCP-A-004 Evidence or documentation to support rating:4.00 Induction Requirements

Materials/Documentation: Evidence of allocated funds BT Orientation agendas Mentor support documentation: mentor logs; mentor

assignment list PDP (hard copy or online) Documentation of teacher observation/evaluation

(hard copy or online) BTSP Peer Review documentation BTSP Plan BT Surveys Teacher Working Condition survey resultsPersonnel: BT Coordinator HR Director BTs Mentors

Tally Sheet

BTSP Monitoring Tally SheetBeginning Teacher Support Tally Sheet

BT Name/School

Area of Licensure

Provided a Mentor

Mentor

Trained

Provided

Evaluation

Orientation

(within two

weeks) Complete

d PDP with

signatures

Administrator ObservationsPreConf Obs Obs Obs w/post w/post w/post (within ten days)

Observations spaced throughout

year

Peer Observatio

n

Peer

Trained

Annual Evaluation by Administrator

Provided BT

Orientation

LEA/Charter Checklist

LEA/Charter Checklist

• Workspace• Interviews• Surveys• Documents for Review• Beginning Teacher Records

Surveys

• REFs send survey link prior to visit• LEAs/Charters send survey link two weeks

prior to visit to:• BT1s, BT2s, BT3s from last school year• Mentors who served BTs last school

year • REFs share survey information with

monitoring team

Areas of Concern Follow-up

Areas of Concern Follow-up

• Any unchecked boxes in the Developing and Proficient columns are Areas of Concern

• LEAs/Charters will be provided a workplan template to address the Areas of Concern

• Completed Workplan Template must be submitted to REF within 90 days

Conclusion• Questions?• Thank you for your continued support!• Please contact us if we can help!• Monitoring instruments will be sent to the

district and are posted on the REF wiki.

(regedfac.ncdpi.wikispaces.net)

Contacts for SupportRegional Education Facilitators

Sonya Rinehart, Northeast RegionKay Thompson, Southeast RegionErika Newkirk, North Central RegionMartha Anderson, South Central RegionCindi Rigsbee, Central RegionKarol McNeil-Horton, Southwest RegionMonica Shepherd, Northwest & West Region