BSDMA School Disaster Management

8/6/2019 BSDMA School Disaster Management

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School Disaster Management Plan

Name of School : _______________________

Address : ___________________________

____________________________

____________________________

Contact : __________________________

Content

1.Introduction1.1.Summary1.2.Objective of DMP1.3.Importance of SDMP

2.Details about the School


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2.1.Location of School and area from which children come2.2.Present facilities in School2.3.Number of students in each School2.4.Classes and Teacher in charge2.5.School Administration Committee

3.Hazard and Risk Identification3.1.Various Disaster and expected seasonal occurrence3.2.Hazard Identification3.3.Different Disasters and their reason of occurrence3.4.Possible Damages and their Effect

4.Preparedness and Mitigation4.1. School Disaster management committee4.2. Formation of various teams

4.2.1. School First Aid Team4.2.2. School Search and Rescue Team4.2.3. Coordination and Information Team4.2.4.Shelter and food team

4.3.Training schedule for teachers and students4.4.

Transport and communication Facility

4.5.Emergency Evacuation Plan and Safe Location4.6.Mock Drill schedule4.7.Resource Inventory List4.8.Awareness programme schedule


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4.9.Modification in present resources/ facilities

5.Response Plan5.1.SOPs5.2.What to do during Disaster5.3.Roles and responsibility of each team during disaster

6.Emergency Contact list6.1.School administration6.2.Fire Brigade6.3.Ambulance6.4.Hospital6.5.Local Doctor6.6.Blood bank6.7.Police station6.8.Civil Defence6.9.Home guard6.10. City Emergency Number6.11. District Emergency Number6.12. Contact list of teaching and non teaching staff6.13. Ration shop6.14. Local hotel6.15. Pharmacy6.16. Red Cross Society6.17. NGO


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1.INTRODUCTION1.1.SummaryWrite about your School, disasters, various disaster programme done so far and

need for such an initiative.

1.2.Importance of SDMP


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2.DETAILS ABOUT SCHOOL2.1.Location and sector of School

School Name

Full address District:Block:

Municipality:

Ward No:Thana

Contact number:

Email id:

Direction North :

South :

East :West :

Students attending the School are from which

ward, area, sector, etc information

Principals name

Communication address Contact Number

Office: Resi:Mob:

Number of students

Number of teaching staffNumber of non teaching staff

2.2.Available Present facilities/ resourceNo. Available facilities/ resource Number Remark

1 Number of rooms in School (class

room+ any other)

Labs

2 Number of Building (if more than one)

3 Number of main entry/ exitNumber of Staircases

4 Number of entry/ exit for each building

5 Number of floors in each building

6 School Library facility

7 Computer Room

9 Hostel facility

8 Drinking Water facility


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9 Toilet

10 School Bus

11 School playground

12 Electricity Facility

Emergency Lighting facility

13 Fans14 Canteen

15 Kitchen Room

16 First Aid Box

17 Fire Extinguisher

2.3.Standards InformationNo. Standard Male Female Handicap Students

Male Female

1 1st Std2 2nd Std

3 3rd Std

4 4th

Std

5 5th

Std

6 6th Std

7 7th Std

8 8th

Std

9 9th

Std

10 10th Std

11 11

th

Std12 12th

Std

2.4.Teacher In-charge of the StandardsNo. Standard Teacher In-charge Communication

1 1st Std

2 2nd Std

3 3rd Std


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4 4

thStd

5 5th

Std

6 6th

Std

7 7th Std

8 8th Std

9 9th

Std10 10

thStd

11 11th

Std

12 12th Std

2.5.School Administration CommitteeNo. Name Post Communication details

Office/Residential Mobile

1 Chairperson

2 Vice-

Chairperson

3 Treasurer

4 Member

5 Member

6 Member

7 Member

8 Member

9 Member

10 Member11 Member


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3.HAZARD IDENTIFICATION AND HISTORY OFDISASTERS/INCIDENTS IN SCHOOL

3.1.Various Disaster and Expected seasonal occurrenceNo Probable

Disaster

Seasonal Calender for the probability of occurrence

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

1 Fire

2 Earthquake

3 Floods

4 Cyclone

5 Lightening

6 Stampede

7 Accident

8 Animal

bite

9 Suicide

10 Epidemic

11 Food

Poisoning

12 Others


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3.2.Hazard IdentificationMaps- School Hazard Map and

Surrounding area hazard map (as annexure)

3.2.1 Identification of potential Structural Hazard existing in School area

Structural safety of School building to be assessed in regards to its safety from hazards

like fire, earthquakes, floods and fire.

3.2.2 Identification of potential non structural Hazard

a) Table showing past diasters in which School has being affectedb) Checklist of probable hazards in and around School area (list as annexure)

3.3.Various Disasters and their reason of occurrence

Following disasters can affect your School and what are the reasons for it

(once the hazards are identifies this exercise can be done)

No. Disaster Type Probable Reasons

1 Fire

2. Earthquake

3 Floods

4 Cyclone

5 Landslide

6 Stampede

7 Accident

8 Animal bite


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9 Suicide

10 Epidemic

11 Food

Poisoning

12 Others

3.4.Possible Damages and their effectNo. Disaster

Type

Possible damages Possible ways to

Mitigate the hazard

1 Fire

2. Earthquake

3 Floods

4 Cyclone

5 Landslide

6 Stampede

7 Accident

8 Animal bite

9 Suicide

10 Epidemic

11 Food

Poisoning

12 Others


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4.School Safety Plan4.1.School Disaster Management Committee (SDMC)

No. Name Post in

Committee

Suggested Contact Details

Official/ Residential

1 Chairperson Principal

2 Vice

Chairperson

Vice principal

3 Treasurer Accounts

4 Member Admin dept

5 Member Admin dept

6 2 Member Information

andcoordination

group7 2 Member First Aid Team

8 2 Member Search and

Rescue Team

9 2 Member Transport team

10 2 Member Shelter and

food

11 Member 4 Teacher

12 Member 4 students

13 Member Ward officer

14 Member Education

department bit

officer

15 Member Parent teacher

associationpresident

16 2 Member Police Service

17 2 Member Fire Brigade

18 2 Member Civil Defence


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19 2 Member NGO

20 2 Member local Doctorand Nurse

4.2.Formation of various teams4.2.1. School First Aid Team (4 teacher+4 student)

No. Name Standard/department Telephone Num

1

2

34

5

6

7

8

4.2.2. School search and Rescue Team (School security + teacher+ student)No. Name Standard/department Telephone Num1

2

3

4

5

6

7

8

4.2.3.Coordination and Information TeamNo. Name Telephoner

Num


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1 School Information Officer

2 Sub ------ ------

3 Liaison Officer

4 Sub ------ ------

5 Sub ------ ------

6 Computer centre

7 Computer centre

8 School Telephone operator

9 2 students

4.2.4.Shelter and foodIdentify local hotel and food stores that will provide food and necessaryitems if the School holds back student

a) School food and shelter committeeNo. Name Telephone number

b) Available resources organisationNo. Name Quantity

1 Local restaurant

2 Local food store

3 Water supply

4 Tents facility


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5 NGO

4.3.Training Schedule for teachers and studentsNo. Training Programme

required

Date Number Remark

1 First Aid

2 Search and Rescue

3 Disaster Response

Management

4

4.4.Transportation and Communication facilitya) Available transport facility

No. Type ofVehicle

and

number

Number Route Capacity DriversName

Telephonenum

1

2

3

4

5

6

7


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b)Available Communication facilityNo. Instrument Location Telephone Num

1 Telephone

2 Internet

3 Wireless

4 Megaphone

5 Fax

6 Alarm system

7 Loud speaker

4.5.Emergency Evacuation Plan and Safe Locationa)Map- floor map and evacuation routeb)Identify safe location

No. Location Capacity

for

students

Distance

from

School

Communication

detail

Remark

1 For

Example:

Open

ground

500

students

60 mts Can take

shelter during

Fire,

earthquake

2

3

4

5


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4.6.Mock Drill ScheduleStudents should be aware/or trained on do and dont of disasters. Also to study

efficiency of the response system mock drills should be conducted. The format

for mock drill report is given below

Subject for

Mock Drill

Frequency and time Remark

Fire incident Month and date All classes, ABC

extinguisher usage and

rescue from high rise

building

Seismic activity

felt what would

be response

among student

Month and date Drop, cover and hold

exercise in School.

4.7.Resource Inventory ListNo. Instrument list Number Location Condition Remark

1 Torch and

emergency lights

2 First aid box

3 Fire extinguisher

(Type)

4

5


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4.8.Awareness Programme ScheduleIn any programme organised by School make sure that there is a component on

disaster management and personal safety included.

4.9.Modification in Present Resources/ FacilitiesPresent facilities like unsafe structure, etc in the School which can possibly lead to

loss of life and injury to student. Immediate mitigation measures can be suggested

and implemented through this plan.

Example:Probability of Disaster Existing problems Immediate actions to be taken

Earthquake To take shelter during disaster tallbaches and table are required

Classes 5 to 7 have kachha structure,which can fall any time.

School building has only one narrowstairs

Immediate taller tables are required. Have earthquake resistant struct in

classroom 5 to 7. Till then children

shift to other classes.

Construct another staircase inSchool

Fire Mid meal Kitchen is near classroomarea. There can be fire accident since

gas and cooking material are kept

there.

On second floor classrooms have onlya single door; in case of fire accidents

evacuation can be difficult.

Wiring in the School is old and thereare chances of short circuit.

Fire fighting equipments are notavailable in School

Kitchen area should not be nearclassroom and people working

should be trained in gas and fire

safety.

All classrooms should have morethan one door.

Install in new wiring. Fire fighting equipments be installed

in School

Floods Ceilings of some classes leak duringmonsoon.

7,8.9 standard classroom windows arebroken/or need of repair

Repair and construct the ceiling toprevent the leakage.

Repair windows.


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5.RESPONSE PLAN5.1.What to do during Disaster What will you if there is an incident in your School Prepare list of do and donts for each disaster Who are the authorities/agencies you will contact How to handle the situationPlan should answer all these questions in a descriptive form.

5.2.Roles and responsibility of each team during disaster

Coordination and Information GroupTraining Required

A thorough orientation on different types of hazards Have all the important numbers of government offices. Prepare reporting formats for reporting and communication during disaster Familiarity with the Internet and disaster information websites.

Before the disaster Monitoring and taking regular updates from TV/ Radio/Internet on the potential hazard

that School can face, e.g. weather updates in case of floods, landslide, cyclones etc.

Inform the School authorities of any impending hazardous situation Maintain contact disaster management authorities and communicate any directions to the

School authorities.

Mark all entry and exits that is prominent to all students Post warning signs / flags of appropriate colour for different warning level at prominent

and designated places in the School.

Disseminate the information to all the classrooms and teachers Coordinate with the other teams and inform them about the latest weather / warning

situation

During disaster

Cross check the warning received from various sources Warning the School in case of an emergency by either ringing a bell/siren or on the

public address system or through a messenger, whatever is available in the School

Reporting to the School disaster management committee about the disaster in the Schoolbuilding


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Reporting to the government emergency response departments (Fire, RDMC, Police etc.) In case of the School being used as a shelter, inform the shelter staff about the latest

updates and weather reports.

After disaster

Continue monitoring the various information sources Keep reporting on the situation of the disaster to all concerned teams and coordinate with

them

Disseminate safety tips in coordination with the Awareness Generation Team Work with the Incident Management Team from the district administration in preparing

updates and disseminating information.

Evacuation TeamTraining Required

Training in evacuation procedures through local fire servicesBefore a disaster

Check the exits Identify the open areas where the School can assemble after evacuation in an emergency Make sure there are no hazards present for evacuating to the designated area Make sure that necessary supplies are accessible Assist the Planning Committee in developing options in the event evacuation is required

during inclement weather

Be prepared for special equipment needs for mobility-impaired students. Any special response procedure for special needs students must be tested during drills Conduct regular drills in coordination with the other teams and practice the different

evacuation procedures used in different hazards. These different procedures have to be disseminated to the entire School and separate

drills to be conducted for them

During disaster Evacuate in an orderly fashion as practiced in the drills

After disaster Ensure that emergency assembly area is accessible and safe Determine if any additional assistance is required for evacuation.

Take roll call and report group status to Administrator (Emergency Operations Centre).

Search and Rescue Team

Training Required Training through local Civil Defense / Fire Services in basic search and rescue techniques


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Prior to disaster Make sure needed supplies are on site Make sure team members stay current with their training Any special response technique for special needs students must be tested during drills

Disaster response Start rescue and search operations in case of another disaster According to pre-established pattern, check (visually, vocally, physically) every room in

the building.

Report location of injured to First Aid Team. Report location of other problems to SDMC.

Look for obvious structural problems/significant structural damage as sweep is madethrough the building(s)

Report any damage to the Administrator (EOC).First Aid TeamTraining Required

Training through local Civil Defense / Fire Services / St. John Brigade / Red Cross /Health Department in basic first aid techniques and CPR (cardio-pulmonary

resuscitation)

Before a disaster

Make sure that first aid supplies are up to date and always complete Ensure training for all new members and refresher training for existing members (every

year)

Be aware of special medical requirements of students / employees and ensure that somestock medication (maybe 1-2 days medicines) are kept in the School and regularlyupdated

Participate in regular drillsAfter disaster

Administer first aid and record all cases and treatments. Determine need for further medical assistance. Coordinate requests for assistance

through the Administrator.

Assign First Aid Team members to accompany Search and Rescue Teams duringtheir search operations.

Food and Shelter GroupBefore a disaster

Maintain list of students, teaching and non teaching staff in School. If School works intwo shifts have a list of students in both shift.

Keep record of how much material will be required for 3 times food for at least 72 hrs. Have prior communication with agencies to supply water and food for children if stuck

in case of a disaster.


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Maintain contact list of nearest ration shops, hotel, restaurants that agree to provide foodfor children during a disaster.

Tie with NGO/organization that provides food at discount amount.After Disaster

Contact organization that the School has tie up with and inform them about currentsituation

Make list of student staying and their requirement of food type. Make sure that appropriate food and water facility are available for students. Contact disaster management authority for supplies if people use Schools as shelter.


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No. Location Distance from

School

Telephone

num

Address

5.8.Police stationNo. Location Distance from

School

Telephone

num

Address

5.9. Civil Defence5.10. Home guard5.11. City Emergency Number5.12. District Emergency Number5.13. Contact list of teaching and non teaching staff


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6.ANNEXURE6.1 School Map


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6.2 Each Floor Map


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6.3 Map showing exits / Evacuation routes


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6.4 School Hazard Map


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6.5 Local Hazard Map


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6.6 Hazard Checklist

School ground hazards assessment:

Hazard CommentsSuspended ceilings

Heating and air conditioning units.

Missing or Malfunctioning Exit doors

Exit doors improperly marked.

Exit doors not opening to the outside.

Unsecured fire extinguishers or fire extinguishers

that is not properly charged and tagged.Inadequate ventilation systems in chemicalstorage areas (labs, vocational classrooms,custodial closets, etc.).

Malfunctioning alarm system.

Hazardous materials located in areas that do not

have warning signs.

Unsecured appliances (e.g., water heaters, etc.).

Unsecured filing cabinets or cabinets withinadequate drawer latches.

Pendant light fixtures.

Unanchored table lamps

Narrow and single staircase

Unsecured sliding or roofing materials

Inadequate ventilation

Areas where flammable liquids are stored

Chemistry labs have bottles used for storingchemicals that are not secured or protected

against shattering.

Other fire hazards

In playgrounds if there are equipments in need of

repair

Traffic pattern during School day


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Trees or shrubs that present a fire hazard or windhazard or provide areas for an intruder to hide.Electric wires.

Kitchen area in School

Fences in need of repair.

Insufficient lighting for activities in all areas of

the campus.

Other:

Classroom Hazard Assessment

Hazards Comments

Free-standing cabinets, bookcases, and wall

shelves.

Heavy objects on high shelves.

Unsecured wall-mounted objects

Hanging plants above or near seating areas

Incompatible chemicals stored in close proximity(e.g., window cleaner and ammonia).

Paper or other combustibles stored near heatsource.

No safety glasses or shields in science/chemistry

labs.

Others

Potential Hazards along evacuation routes

Hazards Location

Hallways and/or doors containing glass

panels that are not broken or tampered

with.Lockers, bookshelves, or other storage

units along hallways.


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+ Hallways may be cluttered with debrisfrom ceilings, fallen light fixtures, broken

glass, and toppled storage units.

Dark corridors with no lights

Lighting that is dependent on electricityrather than sunlight

Elevators+ Elevators are vulnerable to damage from

fires, earthquakes, and other hazards. Signs

should be posted near elevators prohibitingtheir use during emergencies.

Gas, sewer, or power lines near the outdoor

assembly area.Other

Other

Other

Potential Hazard in Surrounding areas and Communities

Hazards Location

Facilities containing toxic, chemicallyreactive, and/or radioactive materials.

Include both manufacturers andusers (e.g., gas stations, storage facilities,pesticide manufacturers/distributors,

chemical and dye factory, handlooms, etc)High-voltage power lines

Transportation routes of vehicles carryinghazardous materials (e.g., School is near

railway track or near highway).Multi-story buildings vulnerable to damage

or collapse

Water towers, tanks, and treatment centers.

Gas storage facilities

Natural gas plants.

Laboratory and Agricultural Facilities.


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Fireworks Factories/Storage Facilities

Trees

Covered walkways

Open nallahs or drains near School

Areas under which large gas main runs

Others


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Documents

BSDMA School Disaster Management