BSC-CA-04-005 MINUTES

MINUTES

BANANA SHIRE COUNCIL ORDINARY MEETING

Banana Shire Council 62 Valentine Plains Road, Biloela

PO Box 412, Biloela QLD 4715

Ph 07 4992 9500 : Fax 07 4992 3493 Email [email protected] : Website www.banana.qld.gov.au

BSC-CA-04-005 Document Version: 19 March 2019

Meeting Date: Thursday 25 June 2020 Venue: Council Chambers, 62 Valentine Plains Road, Biloela Time: 9.00 am _____________________________________________________________________________________ 1.0 Opening of Meeting

“Council recognises that this meeting is held on the Land of the Gaangalu Nation and that the Banana Shire also includes land of the Iman People, Wulli Wulli People, Wadja People, Wakka Wakka People and Darumbal People.”

2.0 Attendance including Apologies & Leave of Absence 3.0 National Anthem & Prayer 4.0 Confirmation of Minutes

4.0.1 Ordinary Meeting held 27 May 2020

5.0 Mayor’s Report / Minute 6.0 Business Outstanding

6.0.1 Business Arising from Previous Meetings & Matters Lying on the Table 7.0 Declaration of Interest on Matters on the Agenda 8.0 Corporate & Community Services

8.1 Corporate Services 8.1.1 Financial Report P/E 31/05/2020 8.1.2 Resolutions Actions Report 8.1.3 Major Capital Projects – Monthly Actual Expenditure as at 31/05/2020 8.1.4 2020-2021 Cost-recovery Fees and Commercial Charges 8.1.5 Response to Councillor’s Feedback on 2020/21 Budget – Solar and Wind Farm Categories 8.1.6 Waive Interest on Outstanding Rates until 30 June 2020 due to COVID-19

mailto:[email protected]

http://www.banana.qld.gov.au/

Banana Shire Council - Minutes of Ordinary Meeting – 25 June 2020 Page 2 of 49

8.2 Community 8.2.1 Community Grants Applications – April 2020 Round

9.0 Infrastructure Services

9.1 Infrastructure Services 9.1.1 Infrastructure Monthly Report 9.1.2 Resolutions Actions Report 9.1.3 Major Capital Projects – Monthly Actual Expenditure as at 31/05/2020 9.1.4 Dawson Highway, Biloela – Road Safety Audit & Traffic Study 9.1.5 Permanent Road Closure – Unnamed Road Reserve 9.1.6 Sole Supplier – SITECH Solutions – Trimble Machine Guidance

10.0 Council Services

10.1 Council Services 10.1.1 Resolutions Actions Report 10.1.2 Major Capital Projects – Monthly Actual Expenditure as at 31/05/2020 10.1.3 Water Restrictions Policy 10.1.4 Local Government and Conservation and Land Management Economic Stimulus 10.2 Environmental Services 10.2.1 Recyclable Cardboard Bin Collection Service

11.0 Executive Services

11.1 Executive Services 11.1.1 Resolutions Actions Report 11.1.2 Funding Projects – Monthly Actual Expenditure as at 31/05/20 11.1.3 Delegation of Powers from Council to Chief Executive Officer 11.1.4 2020/21 Operational Plans 11.1.5 Objection to Permanent Road Closure – Rhyddings Road 11.1.6 Economic Development Group Composition 11.1.7 Adverse Events Plan 11.1.8 Water for Sporting Groups

12.0 Close of Meeting


1.0 Opening of Meeting The meeting commenced at 9.00am 2.0 Attendance including Apologies & Leave of Absence Councillors – Mayor Nev Ferrier and Crs Semple, Ramsey, Pender, Casey, Leo and Boyce Officers – Chief Executive Officer, Director Corporate & Community Services & Director Infrastructure Services 3.0 National Anthem & Prayer

Following the National Anthem, Reverend Nathan Dean from the Anglican Church led Council in Prayer.

4.0 Confirmation of Minutes Minute No: OM004693 Resolution:

That the minutes of the Ordinary Meeting held on 27 May 2020 be taken as read and confirmed. Moved: Cr Pender Seconded: Cr Boyce Carried 5.0 Mayor’s Report / Minute Mayor reported on the following – The cessation of the local Central Telegraph newspaper Sale of Cracow Gold Mine from Evolution to Aeris Resources Visitor Information Centres have re-opened and tourists starting to flow through the Shire 6.0 Business Outstanding It was noted there is no business arising from previous meetings or matters lying on the table 7.0 Declaration of Interest on Matters on the Agenda It was noted there are no declaration of interest on matters on the agenda


8.0 Corporate & Community Services 8.1.1 FINANCIAL REPORT– PERIOD ENDING 31 MAY 2020 Date: 17 June 2020 Author: Peter Rudder, Acting Manager- Finance File ID: 2306 Letter ID: Attachment: Statement of Comprehensive Income - Actual v Budget to 31 May 2020; Statement of

Financial Position – Actual v Budget to 31 May 2020; Statement of Cash Flows - Actual v Budget to 31 May 2020; Statement of Changes in Equity to 31 May 2020; Account Balances, Cash Position and Rates Report to 17 June 2020.

Minute No: OM004694 This report is a legislative requirement. Resolution: That Council receive the Financial Report as tabled for the period ending 31 May 2020. Moved: Cr Leo Seconded: Cr Boyce Carried Report 1. Introduction

The purpose of the Financial Report is to give Management and Council an overview of the organisation’s financial performance for the period ending 31 May 2020. It is presented in a format which compares the year to date to the 2019/2020 budget. The year to date budget is 83.3% of the amended budget. The financial analysis contained in this report compares; either year to date expenditure with an equivalent budget to date expenditure or, in the case of rates, year to date expenditure with an appropriate cash flow position.

2. Report

Comprehensive Income Statement: Council recorded an operating surplus of $1,161,920 at the end of May 2020. At the same time last year, the Council had an operating deficit of $3,030,284. The difference represents an improvement of is approximately $4.2 million. This improvement includes the prepayment of a portion of the 2020/21 Financial Assistance amounting to $3.942 million. The main points to consider from this month’s report are: • Net rates for 2019/20 are within 0.4% of the yearly budget.

• Following the receipt of the 2020-2021 financial assistance grants prepayments non-rates revenue is tracking at 2.47% above the year to date amended budget position.


• Total operating expenditure is 3.46% over the amended budget position. The main areas of concern are:

o Employee benefits – 9.42%over the year to date amended budget position. o Materials and Services – 4.37% over the year to date amended budget

position. At 17 June 2020, Cash balance as at 20 May 2020 is $30.6 million with $1.97 million of rates in arrears. The arrears include approximately $946,000 of rates due for the second levy, which could be paid without interest until 30 June 2020. Capital Expenditure: Capital expenditure – see separate report.

Conclusion The net result and the cash position are comparable to same time last year except with the timing difference of the grant income.


8.1.2 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – CORPORATE & COMMUNITY SERVICES

Date: 17 June 2020 Author: Venkata Peteti – Director Corporate & Community Services File No: Letter No: Attachment: Resolutions Action Report Minute No: OM004695 Resolution: That the Resolutions Action Report for Corporate & Community Services as presented be noted and received. Moved: Cr Leo Seconded: Cr Pender Carried Report This report is to advise Council of the outstanding matters currently being dealt with by the organisation. Considerations 1. Corporate Plan N/A 2. Policy and Legal Implications

Policy and legal implications will be addressed through each matter.

3. Financial and Resource Implications Budget impacts will be addressed in resolving each matter.

4. Risk Assessment N/A


8.1.3 MAJOR CAPITAL PROJECTS – MONTHLY ACTUAL EXPENDITURE – CORPORATE & COMMUNITY SERVICES

Date: 17 June 2020 Author: Venkata Peteti - Director Corporate & Community Services File No: Letter No: Attachment: Capital Expenditure Report Minute No: OM004696 Resolution: That Council note and receive the Major Capital Expenditure Report as at 31 May 2020 for Corporate & Community Services. Moved: Cr Leo Seconded: Cr Ramsey Carried Report Providing a report on Council’s Major Capital Expenditure as at 31 May 2020 for Corporate & Community Services. Refer attachment.


8.1.4 2020-2021 COST-RECOVERY FEES AND COMMERCIAL CHARGES Date: 18 June 2020 Author: Peter Rudder – Acting Manager Finance File No: Letter No: Attachment: 2020-2021 Cost-recovery Fees and Commercial Charges Register Minute No: OM004697 Resolution:

That Council in accordance with the requirements of the Local Government Act 2009 fix the Cost-recovery Fees and Commercial Charges for the 2020-2021 financial year which are attached to and form part of these minutes. Moved: Cr Casey Seconded: Cr Pender Carried Report

Council has the power to create both Cost-recovery Fees and Commercial Charges under the relevant sections of the Local Government Act 2009.

Council each year should review its fees and charges to ensure consistency and appropriateness bearing in mind that the legislation requires that a Cost-recovery Fee must not be more than the cost to the local government of providing the service or taking the action for which, the fee is charged.

Fees and charges are an important revenue source of revenue for Council and should demonstrate the user pays principle of accountability. The proposed fees and charges have been compiled by Council officers and reviewed by departmental Managers and Directors.

The proposed fees and charges were discussed by Council at Council Workshops on 29 April 2020 and 10 June 2020. Following these workshops, Councillors requested changes have been made, including rounding where necessary.

The 2020-2021 cost recovery fess and commercial charges are now presented for adoption.


8.1.5 RESPONSE TO COUNCILLOR’S FEEDBACK ON 2020/2021 BUDGET – SOLAR & WIND FARM CATEGORIES Date: 15 June 2020 Author: Melanie Plisch - Rates Co-ordinator File No: Letter No: Attachment: Minute No: OM004698 Resolution: That Council notes changes made to the draft budget for solar and wind farm categories as per below table: Category First proposal in Budget

Min rate & (Cents in $) Changes made in the draft budget Min rate & (Cents in the $)

Solar Farm < = 100MW $33,000 (2.5680) $65,000 (27.15) Solar Farm 100-200MW $42,000 (2.5980) $185,000 (27.15) Solar Farm >200MW $49,500 (2.6280) $240,000 (27.15) Wind < = 100MW $33,000 (2.5680) $65,000 (27.15) Wind Farm 100-200MW $42,000 (2.5980) $180,000 (27.15) Wind Farm >200MW $49,500 (2.6280) $240,000 (27.15)

Moved: Cr Boyce Seconded: Cr Ramsey Carried Report The Draft 2020-21 Budget received feedback to review The Solar Farm and Wind Farm Categories and ensure BSC rates are comparable with the neighbouring Councils (i.e. Maranoa Regional Council) The following information is provided for the Council for discussion and feedback. Solar Farm and Wind Farm Categories Solar Farms

Banana Shire Council 2020-2021 Proposed Budget Category Rate in $ Min General Rate Solar Farm <100MW 2.5680 $33,000 Solar Farm 100-200MW 2.5980 $42,000 Solar Farm >200MW 2.6280 $49,500


Comparison with neighbouring Councils

Maranoa Regional Council 2019-2020 Category Rate in $ Min General Rate Solar Farm 1MW to < 10MW 0.00617984 $3,563 Solar Farm 10MW to < 20MW 0.00617984 $10,689 Solar Farm 20MW to < 40MW 0.00617984 $21,378 Solar Farm 40MW to < 60MW 0.00617984 $35,630 Solar Farm 60MW to < 100MW 0.00617984 $57,008 Solar Farm 100MW to < 200MW 0.00617984 $106,890 Solar Farm 200MW to < 300MW 0.00617984 $178,150 Solar Farm 300MW to < 400MW 0.00617984 $249,410 Solar Farm 400MW to < 500MW 0.00617984 $320,670 Solar Farm >=500MW 0.00617984 $391,930

South Burnett Regional Council

Category Rate in $ Min General Rate Solar Farm <20MW 25.000000 $14,000 Solar Farm 20MW-<50MW 23.75 $38,000 Solar Farm 50MW - <100MW 21.5 $65,000 Solar Farm 100MW - <150MW 21.25 $125,000 Solar Farm 150MW - <200MW 20.00 $180,000 Solar Farm >=200MW 18.75 $240,000

Based on the data of the neighbouring Councils, the following changes were proposed

Banana Shire Council 2020-2021 Proposed Amendment Category Draft Budget

Min rate (Cents in $) Proposed Change Min rate (Cents in $)

Solar Farm >101MW $33,000 (2.5680) $65,000 (27.15) Solar Farm 100-200MW $42,000 (2.5980) $125,000 (27.15) Solar Farm >200MW $49,500 (2.6280) $240,000 (27.15)

Wind Farms

Banana Shire Council 2020-2021 Proposed Budget Category Rate in $ Min General Rate Wind < = 100MW 2.5680 $33,000 Wind Farm 100-200MW 2.5980 $42,000 Wind Farm >200MW 2.6280 $49,500

Comparison with neighbouring Councils There are no Wind Farm rating categories with Maranoa Regional Council.

South Burnett Regional Council Category Rate in $ Min General Rate Wind Farm <20MW 25.000000 $14,000 Wind Farm 20MW-<50MW 23.75 $38,000 Wind Farm 50MW - <100MW 21.5 $65,000 Wind Farm 100MW - <150MW 21.25 $125,000 Wind Farm 150MW - <200MW 20.00 $180,000 Wind Farm >=200MW 18.75 $240,000


Based on the data of the neighbouring Councils, the following changes were proposed

Banana Shire Council 2020-2021 Proposed Amendment Category Draft Budget

Min rate & (cents in $) Proposed Change Min rate & (cents in $)

Wind < = 100MW $33,000 (2.5680) $65,000 (27.15) Wind Farm 100-200MW $42,000 (2.5980) $180,000 (27.15) Wind Farm >200MW $49,500 (2.6280) $240,000 (27.15)

Further implications on the changes: As there are no active ratepayers in the Solar Farms and Wind Farm category, there are no impacts on the financials provided as part of the draft 2020-21 budget.


8.1.6 WAIVE INTEREST ON OUTSTANDING RATES UNTIL 30 JUNE 2020 DUE TO COVID-19 Date: 22 June 2020 Author: Melanie Plisch - Rates Coordinator File No: Letter No: Attachment: Minute No: OM004699 Resolution: That Council waive interest on outstanding rates and charges from 11 February 2020 until 30 June 2020 to support the community managing impacts of COVID-19. Moved: Cr Semple Seconded: Cr Leo Carried Summary As a result of the Novel Coronavirus (Covid-19) pandemic Council discussed and agreed in principle to waive interest on outstanding rates and charges from 11 February 2020 until 30 June 2020 in an attempt to ease some of the financial burden individuals, businesses and community organisations could be experiencing. Considerations 1. Corporate Plan This matter has direct reference to Corporate Plan Strategy 1.1 (a) and 1.2 (c). 2. Policy and Legal Implications

N/A 3. Financial and Resource Implications

Financial implication: - Write off interest $66,142.26 (for the period 11 February 2020 to 30 June 2020)



8.2.1 COMMUNITY GRANTS APPLICATIONS – APRIL 2020 ROUND Date: 15 June 2020 Author: Community Development Advisor, Melinda Petty File ID: 2435 Letter ID: 1481478, 1485092, 1486013, 1486366, 1486618, 1488641, 1489680, 1489876,

1489878, 1489925, 1489973, 1490216, 1490500, 1490501, 1490511, 1490510, 1490512, 1490522, 1490626, 1490759, 1497734, 1490761, 1490763, 1491156, 1491159, 1491161, 1497664, 1491310

Attachment: April Round Community Grants Program Spread Sheet; Community Grants Program Budget Allocation Minute No: OM004700 Resolution: That Council:- 1. Approve the application from the Taroom Men’s Shed to the value of $5,000.00 towards

electrical connection for their new shed.

2. Endorse the application from the Leichhardt Branch Australian Stock Horse Society for $3,000 towards the fit out of their mobile office to be held over for consideration in the next financial year.

3. Endorse the application from the Biloela Dementia Action Alliance for $5025.05 to deliver Enabling Edie training course in Biloela to be held over for consideration in the next financial year.

4. Partially approve the application from C&K Coo-Inda Community Kindergarten to the value

of $1,000.00 towards installation of ceiling fans. 5. Approve the application from the Theodore Bowls Club for $2,500.00 towards replacement

of water pump for greens.

6. Partially approve the application from Prospect Creek State School P&C for $1,000.00 for the purchase of shelving for shed.

Moved: Cr Pender Seconded: Cr Boyce Carried Report Fourteen applications were received in the April round of Council’s Community Grants Program. A Council decision is required on six of those applications as the requests are above the CEO’s delegation and/or total requests are greater than remaining budget. As outlined in the Community Grants Policy:

“The Chief Executive Officer is authorised and delegated to administer the Community Grants Program processes for the administration, selection process and endorsement of applications for events to a maximum of $5,000 per grant and any other project to a maximum of $2,500 per grant”.


Applications detailed below. Taroom Men’s Shed Application for $5000 to connect electricity to their new shed. The Club have successfully obtained $45,000 in grants to do the concrete slab and erect the shed but not for the fit out, electrical and plumbing. The club will be contributing $12,100 of their own funds towards the completion of this project. It is recommended that the application be approved to the full amount requested of $5,000. Leichhardt Branch Australian Stock Horse Society Application for $3,000 towards the fit out of their mobile office. In line with Council policy they are entitled to up to $2,500. Considering this project is not able to be completed in parts it is recommended that the application is held over for consideration in the next financial year. Biloela Dementia Action Alliance Application for $5,025.05 to deliver Enabling Edie training course in Biloela as soon as possible. The costs cover all training for a maximum of 15 people along with travel and accommodation for the trainer. It is recommended that this application be held over for consideration in the next financial year. C&K Coo-Inda Community Kindergarten Application for $2,844.65 towards installation of three ceiling fans and the manufacturing of two tables and twelve chairs for their facility in Lawrence Street Biloela. In line with Council policy they are entitled to up to $2,500. It is recommended that this application be approved for a contribution of $1,000 in line with remaining budget allocation towards the purchase and installation of ceiling fans and the applicant be encouraged to reapply in the next financial year for a contribution towards the purchase of tables and chairs. Theodore Bowls Club Application for $2,500 towards replacement of water pump to water bowls greens in Theodore. Due to urgent nature of this request it is recommended this application be approved for the full $2,500. Prospect Creek State School P&C Application for $3,500.00 for the purchase of a new freezer, deep fryer and shelving for shed. In line with Council policy they are entitled to up to $2,500. It is recommended that this application be approved for a contribution of $1,000 in line with remaining budget allocation towards the purchase of shelving and the applicant be encouraged to reapply in the next financial year for a contribution towards the purchase of the deep fryer and freezer. Considerations 1. Corporate Plan

1.1.a - Manage Council in a cost effective and efficient manner. 1.1.e - Undertake engagement and communication with stakeholders and the community, and

strive to improve the relationship between Council and its constituents. 1.1.f - Demonstrate Council’s passion for the community and the services it provides through

continued or enhanced service delivery. 1.1.l - Operate with probity and integrity while achieving legislative compliance. 2.1.a - Develop partnerships and relationships with the community, business and government. 2.1.c - Encourage healthy and happy communities through provision, encouragement or

support of a range of wellbeing services and facilities including community resources, arts and culture, recreation and sport, commemorations, communication facilities, festivities and events.

2.1.i - Subject to sustainability and financial resources, maintain and where appropriate improve the current level of services, activities and functions to meet community needs.


2. Policy and Legal Implications

Community Grants Policy – 68

3. Financial and Resource Implications Remaining funds available $9,503.53. Requests total $26, 679.95. Final round for the financial year. $120,000 budget which includes recurrent contributions outlined below: Theodore Community Link

annual contribution for the public use and supervision of Theodore State School pool for the upcoming summer season – Council minute OM003523 – for the remainder of Council’s term

$20,913.20

RACQ Capricorn Helicopter Rescue Service

annual contribution – Council minute OM03599 - for the remainder of Council’s term

$5,500.00

Child Safety Handbook annual contribution - subject to request - processed operationally as per Community Grants Procedures

$440.00

Chaplaincy Vehicle annual budget for maintenance - Council minute OM003428 - approved contribution to 30.06.20

$2,000.00

Special Children's Xmas Party

annual contribution - subject to request - processed operationally as per Community Grants Procedures

$250.00

4. Risk Assessment Council Governance risks – n/a

Financial Risk – n/a Infrastructure Risks – n/a Environment & Health Risks – n/a


9.0 Infrastructure Services 9.1.1 MONTHLY COUNCIL REPORT – INFRASTRUCTURE SERVICES Date: 10 June 2020 Author: Chris Whitaker – Director Infrastructure Services File ID: Letter ID: Attachment: Minute No: OM004701 Resolution: That Council receive the June 2020 Infrastructure Services Monthly Council Report as presented. Moved: Cr Ramsey Seconded: Cr Semple Carried Report This month’s Council report by Infrastructure Services details the following actual expenditure:

• Parks & Open Spaces • Public Toilets • Street Cleaning • Street Lighting • Bikeways and Footpaths Maintenance • Roads Bridges and Drainage Maintenance • RMPC

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

Annual Budget 136,824 273,648 410,471 547,295 684,119 820,943 957,766 1,094,590 1,231,414 1,368,238 1,505,061 1,641,885

Expenditure to Date 150,485 322,036 436,076 761,080 807,074 934,698 1,017,066 1,217,647 1,444,036 1,723,868 1,856,585

Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actual % 9.17% 19.61% 26.56% 46.35% 49.16% 56.93% 61.94% 74.16% 87.95% 104.99% 113.08%

-

500,000

1,000,000

1,500,000

2,000,000

Parks & Open Spaces 5300-2380-0000



Annual Budget 16,625 33,250 49,875 66,500 176,875 212,250 247,625 283,000 318,375 353,750 389,125 424,500

Expenditure to Date 18,856 31,784 45,953 73,047 84,679 96,561 107,545 124,230 141,175 165,763 173,943

Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actual % 9.45% 15.93% 23.03% 36.62% 19.95% 22.75% 25.33% 29.27% 33.26% 39.05% 40.98%

- 100,000 200,000 300,000 400,000 500,000

Public Toilets 5320-2380-0000


Annual Budget 15,833 31,667 47,500 63,333 79,167 95,000 110,833 126,667 142,500 158,333 174,167 190,000


Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actual % 4.61% 12.25% 18.50% 23.83% 29.24% 47.29% 54.76% 59.99% 63.25% 79.57% 83.86%

- 20,000 40,000 60,000 80,000

100,000 120,000 140,000 160,000 180,000 200,000

Street Cleaning 5360-2380-0000


Annual Budget 19,792 39,583 59,375 79,167 98,958 118,750 138,542 158,333 178,125 197,917 217,708 237,500


Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actual % 10.51% 20.49% 30.02% 39.09% 47.71% 55.71% 63.81% 71.87% 79.78% 88.82% 97.99%

- 50,000

100,000 150,000 200,000 250,000

Street Lighting 5380-2380-0000



Annual Budget 3,958 7,917 11,875 15,833 19,792 23,750 27,708 31,667 35,625 39,583 43,542 47,500

Expenditure to Date 4 1,942 2,677 6,900 7,629 15,243 16,369 26,272 35,587 44,145 50,128

Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actual % 0.01% 4.09% 5.64% 14.53% 16.06% 32.09% 34.46% 55.31% 74.92% 92.94% 105.53%

- 10,000 20,000 30,000 40,000 50,000 60,000

Bikeways & Footpaths 5420-2480-0000


Annual Budget 479,167 958,333 1,437,500 1,916,667 2,395,833 2,875,000 3,354,167 3,833,333 4,312,500 4,791,667 5,270,833 5,750,000

Expenditure to Date 292,237 985,354 1,510,665 1,942,394 2,212,825 2,489,404 2,811,316 3,353,340 4,288,797 5,259,293 5,870,801

Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actual % 5.08% 17.14% 26.27% 33.78% 38.48% 43.29% 48.89% 58.32% 74.59% 91.47% 102.10%

- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000

Roads Bridges & Drainage 5200-2480-0000


Considerations 1. Corporate Plan

Maintaining Council’s infrastructure relates to Council’s ‘Corporate Objective 5 – Plan and deliver effective and efficient infrastructure services’.


The delivery of this program will be managed in such a way as all appropriate/applicable polices/legislation is complied with.

3. Financial and Resource Implications The delivery of the various works programs are a significant undertaking by the Works Section which require an extensive commitment by the entire Works group. All of these various programs will be delivered simultaneously utilising various combinations of Council, Sub-Contractor and Principal Contractor resources. Critical to the delivery of these inter-connected programs is the diversity and multi-skilled competency of the expanded workforce, with a degree of internal redundancy contained within the Section. Actual expenditure to date compared to target expenditure for 2019/20 is shown on the included graphs.


Expediture Budget 300,000 600,000 900,000 1,200,000 1,500,000 1,800,000 2,100,000 2,400,000 2,700,000 3,000,000 3,300,000 3,600,000

Expenditure to Date 312,499 479,234 913,117 1,504,991 1,931,606 2,453,953 2,766,788 2,839,300 3,311,491 3,593,439 3,739,129

Budgeted % 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00%

Actuals % 8.68% 13.31% 25.36% 41.81% 53.66% 68.17% 76.86% 78.87% 91.99% 99.82% 103.86%

Recoupment Budget 333,333 666,667 1,000,000 1,333,333 1,666,667 2,000,000 2,333,333 2,666,667 3,000,000 3,333,333 3,666,667 4,000,000

Recoupments to Date - 354,245 609,459 609,459 734,724 734,724 1,979,343 2,416,812 2,619,633 2,903,675 3,459,520

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

RMPC Maintenance Expenditure 5100-2480-0000 RMPC Recoupment 5100-1400-0000


4. Risk Assessment The primary risk factors and control measures that would impede the full delivery of the maintenance program are:

• Wet weather

• Loss of key staff

• Inability to appropriately up-skill, attract and/or retain key staff

• Breakdown of critical plant items

• Availability of key sub-contract plant and services

• Availability of key materials These risks are constantly being monitored, reviewed and addressed.


9.1.2 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – INFRASTRUCTURE SERVICES

Date: 18 June 2020 Author: Chris Whitaker - Director Infrastructure Services File No: Letter No: Attachment: Resolutions Action Report Minute No: OM004702 Resolution: That the Resolutions Action Report for Infrastructure Services be noted and received. Moved: Cr Semple Seconded: Cr Ramsey Carried Report This report is to advise Council of the outstanding matters currently being dealt with by the organisation. Considerations 1. Corporate Plan N/A 2. Policy and Legal Implications





9.1.3 MAJOR CAPITAL PROJECTS – MONTHLY ACTUAL EXPENDITURE – INFRASTRUCTURE SERVICES

Date: 17 June 2020 Author: Chris Whitaker - Director Infrastructure Services File No: Letter No: Attachment: Capital Expenditure Report Minute No: OM004703 Resolution: That Council note and receive the Major Capital Expenditure Report for Infrastructure Services as at 31 May 2020. Moved: Cr Ramsey Seconded: Cr Semple Carried Report Providing a report on Council’s Major Capital Expenditure as at 31 May 2020 for Infrastructure Services. Refer attachment.


9.1.4 DAWSON HIGHWAY, BILOELA – ROAD SAFETY AUDIT AND TRAFFIC STUDY Date: 18 June 2020 Author: Allan Heit – Manager Infrastructure Technology File ID: 3194 Letter ID: 1528373 & 1528396 Dawson Highway, Biloela – Road Safety Audit & Traffic Study Attachment: Powerpoint Presentation Minute No: OM004704

Resolution: That Council endorse the recommendations from the “Dawson Highway, Biloela – Road Safety Audit and Traffic Study” outlined below:

1. Updating signage 2. Updating line marking including the addition of yellow “no stopping lines” and removal

of sub-standard car parks 3. Parking to be converted from angle to parallel from Kariboe Street to Scoria Street 4. Investigate and redesign the central median 5. Investigate and redesign of formal pedestrian crossings 6. Protect or replace non-frangible power poles in median strip 7. Repair kerb and pavement 8. Review street lighting 9. That a project plan be prepared and brought to Council for ratification

Moved: Cr Casey Seconded: Semple Carried Introduction Banana Shire Council engaged Cardno (Qld) Pty Ltd to review the parking, signage and linemarking in the Biloela CBD and Dawson Highway to assess safety concerns at intersections and parking as part of a long term strategy to meet the future needs of the community. The Cardno Traffic Engineering and Road Safety teams completed a traffic study and audit of the Biloela CBD and Dawson Highway linemarking, signage, and parking. In addition Cardno performed a detailed Road Safety Audit of the Dawson Highway from Rainbow Street to Callide Street. The purpose of the traffic study was to identify non-conforming signage and linemarking, analyse the current parking situation, provide recommendations to improve existing conditions and provide the framework to create a well-connected, accessible and safe town centre. Significant data collection was undertaken to establish the current condition of the signage and linemarking within the Biloela CBD and also to establish the current parking demand along the Dawson Highway between Callide Street and Rainbow Street. Detailed investigations were carried out during the site inspection including traffic counts and parking utilisation surveys in order to obtain peak periods of traffic, pedestrian and cyclist volumes, parking occupancy and also obtain locations where parking was most popular. Results Traffic Study


The traffic study outlines the key recommendations required to improve signage and linemarking conditions, this involves mainly renewing/replacing/removing the damaged/non-legible/faded signs and improving linemarking (including yellow parking restriction lines). Parking Study Data collection results show that parking utilisation and demand was relatively low during the survey period; this indicated that the need for specific parking management strategies was not necessarily required. The results of the parking occupancy survey for each parking zone revealed:

• the highest daily average parking occupancy occurs closest to the Biloela CBD district between Callide Street and Kariboe Lane, with an occupancy of up to 75%; and

• the on-street parking on the rest of Dawson Highway Area 2 is low, at less than 25%, which indicates ample capacity being available during the day and parking demands being relatively low outside the Biloela CBD area.

The road safety audit of the same area revealed that the current parking practices (i.e. rear end reverse parking) and spaces close to side roads required safety improvements. Road Safety Audit The RSA identified that throughout the entire length of the studied section of Dawson Highway (approximately 650m) the on street parking obscures sight distances for vehicles exiting side roads and laneways. The safety risk for vehicles exiting side roads/laneways has been assessed as being HIGH. In addition, the practice of drivers rear end reverse angle parking is also identified as having a HIGH risk. The Cardno Road Safety Audit has proposed that in short term the angle parking to be converted into parallel parking for the locations where there is a business requirement. Cardno also recommended a full assessment of the CBD parking with the goal to completely eliminate parking on Dawson Highway. Other important safety issues that have been identified as requiring immediate mitigation measures are:

• Multiple gaps in the central median require signalisation - further investigation is required to rationalise the number of gaps in the central median to minimise driver conflicts. The investigation should assess the requirement to signalise key intersections, to close a number of gaps in the central median, and to create left in/ left out to minor side roads.

• Lack of formal pedestrian crossings – further investigation is required to identify the safest and most suitable location for the installation of the pedestrian crossings.

Recommendations Signage The signage audit identified signage which is not conforming with current standards and/or require maintenance. It is recommended that signs that are faded, non-legible, at the end of the life cycle to be replaced in short term, but signs that are related to parking zones to be reviewed as part of any parking strategy implementation. Linemarking It is recommended the following be implemented from the linemarking audit:


• Install edge lines delineating the traffic lane at the locations identified. • Install yellow ‘no stopping lines’ (this significantly reduce the number of ‘no stopping’ signs) • Install road dividing lines at the locations identified. • Remove any linemarking for car parking that is not according to current standards eg.

• Any carpark that is less than 0.5m from the parking line and the carriage way edge line • Long bays near intersections that do not allow vehicles to safely turn into from the side

roads. Road Safety Audit • Angle parking to be converted into parallel parking for the locations where there is a business

requirement to provide front parking and there is adequate sight distance. Sight distances for the existing parallel parking design will be reviewed.

• Undertake a full review of the car parking within the whole town centre of Biloela to improve the current parking situation and to provide the framework to completely eliminate parking on Dawson Highway (long term strategy)

• Complete an investigation and redesign of the central median to rationalise the number of gaps to

create left in/ left out to minor side roads, and to provide right turn facilities in accordance with Austroads standards. The investigation and redesign and any resulting alteration of the central median strip needs to be funded by TMR.

• Complete an investigation and redesign of formal pedestrian crossings, including any potential

new pedestrian crossings. The investigation and redesign and any resulting alteration needs to be funded by TMR.

• Protect/replace non-frangible unprotected power poles located in the median strip, this needs to

be funded by TMR. • Repair pavement and kerbing where required. • Review street lighting and provide recommendation. Considerations 1. Corporate Plan

5. Infrastructure

Plan and deliver effective and efficient infrastructure services.

a. Manage and develop infrastructure at levels of service which meet community expectations and ensure long term sustainability subject to financial resources. b. Focus on essential service delivery especially transport including road, street and bridges network and aerodromes, water and sewerage treatment and supply systems and waste including garbage and water. h. Provide and maintain effective transport infrastructure


There are no Policy and Legal implications associated with this recommendation.


3. Financial and Resource Implications

The project will be fully funded by Transport and Main Roads.

4. Risk Assessment

a. Economic The recommendations require a defined funding allocation, linemarking and signage recommendations can be partially funded from the TMR cycleway project. Any kerb and channel repair will need to be considered in future capital programs. Medium strip alterations, pedestrian crossings and power pole replacement are the responsibility of TMR.

b. Social There will be an increased safety result by introducing the recommendations; however there may be some objections from property owners regarding a decrease in on street parking.

c. Environmental

There is no environmental impact to Council for this recommendation.

d. Political There may be objections from property owners regarding a decrease in on street parking.

e. Legislative There is no legislative impact to Council for this recommendation.

f. Operational There is no adverse operational impact to Council for this recommendation.

Banana Shire

Road Safety Audit

Dawson Highway, Biloela

June 2020

Introduction

• Cardno Road Safety Team completed a Road Safety Audit (RSA) of the Dawson Highway, between Callide Street and Rainbow Street.

• The RSA was initiated following

complaints from residents/business owners and as part of the TMR on-road cycle way proposal.

• The RSA was conducted on the 17

and 18 September 2019 and included a day time and night time audit, with the specific purpose to identify any safety related issues.

Road Safety Audit process

• A road safety audit is a formal, systematic assessment of the potential road safety risks. The assessment considers all road users and suggests measures to eliminate or mitigate any risks identified by the audit.

• The Road Safety Audit has been undertaken in accordance with the

requirements of Austroads’ Guide to Road Safety Part 6A: Implementing Road Safety Audit – Edition 1.2 (February 2019).

• All the findings described in Section 3 of this report are considered by the audit team to require action in order to improve the safety of the proposed project and to minimise the risk of crash occurrence and reduce potential crash severity.

Crash History

• The crash data indicates a pattern of crashes involving vehicles entering or exiting from different directions, which may be related to drivers’ inability to find gaps in traffic or due to reduced visibility at the intersections as a result of parked vehicles near intersections.

Risk definition

High Risks “IMPORTANT” is used to provide emphasis to the road safety audit finding that has the potential to result in fatal or serious injury or findings that are likely to result in the following crash types above the related speed environment: • > head on (>70km/h); • > right angle (>50km/h); • > run off road impact object (>40km/h); and • > crashes involving vulnerable users (>30km/h)

Risk Identified

The RSA found the following risks: • 4 High Risks “IMPORTANT”

• Side Streets – Intersection with the Dawson Highway (Sight distance) • Dawson Highway – Angle parking high risk manoeuvres • Dawson Highway – Multiple Median strip ‘gaps’ • Side Streets – No pedestrian crossing points

• 6 High Risks • Dawson Highway – Narrow right turnout lanes (Non compliance) • Dawson Highway – Staggered intersections at the State Schools • Dawson Highway – KFC Pram ramp leads to nowhere • Callide Street – Pedestrian crossing sight distances • Callide Street – Pathway leads on to the road/carpark • Dawson Highway – Street lighting is substandard

• 9 Medium Risks

• 6 Low Risks

High Risks “IMPORTANT”

• Side Street Intersection interaction – Parking on Dawson Highway obscures sight distances for vehicles exiting side roads and laneways. Potential risks for drivers exiting side roads.

• Recommendations • Remove all parking on the Dawson

Highway • If parking is critical then remove all rear in

angle parking and replace with parallel parking bays

• Provide parking on the side roads and adequate pedestrian connections between the car parks and commercial premises.

• Reduction in Dawson Highway Speed • Lane way intersections changed to ’one

way turn only’


• Dawson Highway Angle Parking - The required reversing manoeuvres creates potential risk due the current traffic volumes (relatively high HV %) on the highway.

• Recommendations • Remove all rear in angle parking and

replace with parallel parking bays • Provide parking on the side roads and

adequate pedestrian connections between the car parks and commercial premises.


• Dawson Highway Multiple Median strip ‘gaps’ – The current road layout creates driver confusion and potential road safety risks

• Recommendation - Rationalise the number of gaps in the central median to minimise driver conflicts.


• Side Streets Pedestrian crossing points - pedestrians crossing at different locations along the Highway including school children.

• Recommendation - Formal pedestrian crossing facilities at main pedestrian crossing locations.

High Risks

• Dawson Highway, Narrow right turnout lanes – Right turn facilities are substandard or no provision is provided at some locations. Recommendation – install/modify turnout lanes.

• Dawson Highway, Staggered intersections at the State Schools – high volume of uncontrolled turning manoeuvres during peak periods. Recommendation – further investigation required, limit access to Southern Rainbow Street?

• Dawson Highway, KFC Pram ramp – The pram directs users into the Callide Street intersection. Recommendation – remove ramp.

High Risks

• Callide Street, Pedestrian crossing sight distances. Recommendations – car park removal and pedestrian refuge (to increase sight distances).

• Callide Street, Pathway leads on to the road/carpark. Recommendations – car park removal and/or pathway realignment, pedestrian ‘channeling’.

• Dawson Highway, Street lighting is

substandard. Recommendation - upgrade lights, additional lights.

Medium Risks

• Median Strips – Keep Left Signs required

• Median Strips – Frangible Power Poles

• Pavement markings – not visible/worn

• Faded/Damaged signs

• Traffic lights – pedestrian tactile paving required

• Raised Reflective Markers – damaged or missing

• Median Gap Opposite the Apollo Motel – Not required?

• ‘Ambulance’ Stop lights – Identification/signage required

• Grevillea Street Ambulance parking – non compliant

Low Risks

• Damaged K&C opposite the Medical centre

• Redundant Pavement/Linemarking

• Pram Ramps are non compliant

• Damaged K&C opposite KFC

• Callide Street turn left line marking required

• Callide Lane one way sign and line marking required

Additional Slides

Results – Parking Study

Zones with significant parking occupancy (generally above 70% occupied) and are nearing capacity thresholds.


Anytime Fitness and Velocity computers

Medical Centre


Chinese Restaurant complex

Masonic Lodge

Belousoff Electrical

Sight distances

Sight distances

Sight distances


9.1.5 PERMANENT ROAD CLOSURE – UNNAMED ROAD RESERVE Date: 8 June 2020 Author: Infrastructure Planning Advisor – Andrew Heit File ID: 3279 Letter ID: 1545847 Attachment: Proposed Permanent Road Closure Locality Plan Minute No: OM004705 Resolution: That Council supports the permanent road closure for a section of Unnamed Road reserve adjoining Lot 34 on CP886644, Lot 33 on LE141, Lot 32 LE103 and Lot 97 on LE102 to allow uninterrupted farming practices between lots. Moved: Cr Leo Seconded: Cr Boyce Carried Report Notification has been received from Theodore Water for the permanent closure of an unnamed road reserve. On 30 July 2019, Council received notification from Theodore Water regarding the permanent closure of the unnamed road reserve adjoining Free Hold land Lot 34 on CP886644, Lot 33 on LE141, Lot 32 LE103 and Land Lease 97 on LE102. Council officers have reviewed that application and report the following: Connectivity: Unnamed, unformed and not maintained by council and not currently part

of the road network Land use: Unused gazetted road reserve Legal access: All surrounding properties maintain access to a road reserve Future development of road network:

No future plans to form and include in road network

Natural environment: Road reserve dissects properties owned by two land owners within the same family and runs parallel with Theodore Water irrigation channel. Theodore Water intends to remove the channel, administer a license to the land owners and allow unimpeded access between the properties.

Mining Resources: None Active Stock Route: None Council Infrastructure

Water: None Sewer: None Stormwater: None

On reviewing the proposed closure area there was deemed no impact to Council’s road network or other adjoining land owners in relation to property access. The proposed road closure will have no effect on Council current operations.


9.1.6 SOLE SUPPLIER – SITECH SOLUTIONS – TRIMBLE MACHINE GUIDANCE Date: 19 June 2020 Author: Leesa Millar – Principal Project Engineer File ID: Letter ID: Attachment: Minute No: OM004706 Resolution: In accordance with Section 235 of the Local Government Regulation 2012, Council hereby resolves that it is satisfied that there is only one (1) supplier who is reasonably available with respect to the supply of the Total Station (Trimble) machine guidance equipment, that provider being:-

• SITECH Solutions Moved: Cr Semple Seconded: Cr Casey Carried Report To improve and streamline road construction processes Council has introduced a machine guidance system into their graders. Due to ease of use and compatibility with Council’s existing survey practises it was decided that the Trimble system was to be used by Council Works crews and installed as part of all future grader purchases. Currently SITECH Solutions is the only authorised Trimble dealer for Australia, with all other providers on-selling equipment purchased from SITECH. Therefore it has been established that SITECH Solutions is the sole supplier for this equipment. In order to validate a sole supplier list, under the Local Government Regulations 2012 – Section 235 (a) & (b):

A local government may enter into a medium-sized contractual arrangement or large-sized

contractual arrangement without first inviting written quotes or tenders if –

(a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably available; or

(b) the local government resolved that, because of the specialised or confidential nature of the services that are sought, it would be impractical or disadvantageous for the local government to invite quotes or tenders.


Director Council Services attended the meeting. 10.0 Council Services 10.1.1 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – COUNCIL SERVICES Date: 3 June 2020 Author: Chris Welch, Director Council Services File ID: Letter ID: N/A Attachment: Resolutions Action Report Minute No: OM004707 Resolution: That the Resolutions Action Report for Council Services as presented be noted and received. Moved: Pender Seconded: Cr Boyce Carried Report This report is to advise Council of the outstanding matters currently being dealt with by the Department. Considerations 1. Corporate Plan N/A 2. Policy and Legal Implications





10.1.2 MAJOR CAPITAL PROJECTS – MONTHLY ACTUAL EXPENDITURE – COUNCIL SERVICES Date: 17 June 2020 Author: Chris Welch - Director Council Services File No: Letter No: Attachment: Capital Expenditure Report Minute No: OM004708 Resolution: That Council note and receive the Major Capital Expenditure Report for Council Services as at 31 May 2020. Moved: Cr Boyce Seconded: Cr Pender Carried Report Providing a report on Council’s Major Capital Expenditure as at 31 May 2020 for Council Services. Refer attachment.


10.1.3 WATER RESTRICTIONS POLICY Date: 10 June 2020 Author: Anthony Lipsys - Manager Water Services File ID: Letter ID: Attachment: Water Restrictions Policy & Procedure Minute No: OM004709 Resolution: That Council resolves to rescind Council’s existing Drought Management Plan and approve the new Water Restrictions Policy as attached. Moved: Cr Pender Seconded: Cr Ramsey Carried Report Council’s water demand management levels (water restrictions) have been addressed and managed by the application of Council’s Drought Management Plan (DMP). Council can, but is no longer required to have a Drought Management Plan in place under the Water Supply (Safety & Reliability) Act. The existing DMP contains a considerable amount of superfluous information that was required for legislative compliance. It is proposed that Council’s current Drought Management Plan be rescinded and be replaced with the proposed new Water Restrictions Policy and Water Restrictions Procedure. Key elements of the DMP have been transferred to the Policy and Procedure respectively. The new policy is recommended for adoption. Considerations 1. Corporate Plan

N/A

2. Policy and Legal Implications New policy and procedure. Head of power for implementing and managing water restrictions.

3. Financial and Resource Implications

Sustainable operation of Council’s water supply schemes and towns. Loss of revenue from water use associated with implementation of higher level water restrictions.

4. Risk Assessment Risk management incorporated into proposed Water Restrictions Policy & Procedure.

Title: Water Restrictions Policy Adopted: Council Meeting 25/6/20 OM004709 Function/Activity: Water and Sewerage Reviewed/Amended: Responsible Department: Council Services XX-XX-XX-XXX Quality Check Reference – Document No. Next Review Date: June 2024 Page 1 of 4

SCOPE This policy applies to all of Council’s Water Supply Schemes (Banana, Baralaba, Biloela, Callide Dam, Cracow, Goovigen, Taroom, Thangool, Theodore and Wowan). LEGISLATION Section 41 of the Water Supply (Safety and Reliability) Act 2008 OBJECTIVE To provide an operational framework to manage the sustainability and the risk of failure of Council water supply schemes in circumstances where low rainfall, system failures, or water quality, restrict or limit the ability to supply water. DEFINITIONS N/A POLICY Applications This policy applies to all Council Water Supply Schemes and all types of customers connected to Banana Shire Council water supply systems and all users of the water obtained from these systems. Legislation Section 41 of the Water Supply (Safety and Reliability) Act 2008 lists the conditions under which Banana Shire Council as a water service provider may restrict supply or vary the conditions under which a customer may use water from a Banana Shire Council water supply. Public Information In accordance with Section 43 of the Water Supply (Safety and Reliability) Act 2008 Banana Shire Council will as a minimum will notify the public of any changes to the water restrictions by any of, or a combination of, the following:-

• the placement of a public notice in a newspaper; • placement of notice on Council website • by electronic means (eg email, SMS, etc) • social media

WATER RESTRICTIONS POLICY

Banana Shire Council Policy Number: 97


• mail out or leaflet drop to all households and public notices erected in local shopfronts/businesses.

• Roadside notice in prominent location (eg trailer mounted electronic signage) • Change restriction level on permanent water restriction signage at town entrances (where

present) Infringement Notice Where a person is found to be in breach of a water restriction, Banana Shire Council may issue an infringement notice. Any infringement notice issued shall comply with:

1. Sub section (3) of section 43 of the Water Supply (Safety and Reliability) Act 2008 which establishes the maximum penalty as:

a. for a non-residential customer—1665 penalty units; or b. for any other person—200 penalty units

2. Section 8A of the State Penalties Enforcement Regulation 2000 nominates the local

government as the administering authority for an infringement notice for offences against the Water Supply (Safety and Reliability) Act 2008, section 43 (3).

3. Schedule 5 of the State Penalties Enforcement Regulation 2000 sets the infringement notice fine against section 43 (5) of the Water Supply (Safety and Reliability) Act 2008 at one (1) penalty unit.

Level of Water Restrictions The level of water restrictions shall be primarily based on the available storage volumes, announced allocations, allocation priority, available surface storage volume, available bore yields and available infrastructure capacity. The Water Restriction Procedure shall be used to determine the appropriate water restriction to apply to a particular supply scheme/system at a particular time, or water restriction level may be changed by Council Resolution. During emergency situations where the supply is in imminent danger of failing, or there is a reduction in water supply capacity as a result of water treatment / water infrastructure issues the Chief Executive Officer may authorise the necessary chance to restriction levels. Variations to Water Restrictions Applications for exemptions from water restrictions or variations to water restrictions must be made in writing using the designated application form. Application forms are available at Council Customer Service Centres. The Director Council Services or delegate is authorised to decide applications made for variations to the water restrictions. Details of such decisions shall be provided in writing to the applicant.


Transport of Water Regardless of the water restriction level in place, the taking of water from a Council water supply system, including water taken via a private connection to Council’s water supply system, and transporting/transferring the water to another property or location is prohibited unless the water is obtained from an approved Council standpipe/tanker fill point, or specific approval has been granted in writing by the Council. An infringement notice may be issued to both the person transporting the water and also the owner of the property from where the water was obtained. PROCEDURE Procedures as approved and issued by the Chief Executive Officer, and subject to further revision, amendment and issue under the authority of the Chief Executive Officer. CERTIFICATION ……………………………….. ………………………. CHIEF EXECUTIVE OFFICER DATE BANANA SHIRE COUNCIL


WATER RESTRICTION LEVELS PURPOSE METHOD LELVEL 1 LEVEL 2 LEVEL 3 LEVEL 4

All outside water use including for example: - • Watering lawn/

garden • Sports grounds /

school ovals • Bowling green /

cricket wicket • Filling / topping

up swimming pools, garden pond, fountain, etc.

• Car washing (excludes recycled water facilities)

• Cleaning exterior house /windows

• Council parks & gardens

• Commercial plant and nursery

Sprinklers (including micro-sprays)

Watering permitted, but restricted as follows:- Watering not permitted between • October to March

(inclusive) 9am and 3pm • April to September

(inclusive) - 10am and 3pm

Watering permitted, but restricted as follows:- Watering permitted between • October to March

(inclusive) 6am to 8am & 5pm to 7pm

• April to September (inclusive) – 7am to 9am & 4pm to 6pm

Prohibited Prohibited – total ban on all outdoor water use

Hand held hose & drip irrigation (& approved sub-surface irrigation utilised for sporting fields / ovals)

Anytime Anytime Watering permitted, but restricted as follows:- Watering permitted between • October to March

(inclusive) 6am to 8am & 5pm to 7pm

• April to September (inclusive) – 7am to 9am & 4pm to 6pm

Prohibited – total ban on all outdoor water use

Buckets or watering cans (<20 litre) filled directly from taps

Anytime

Anytime Anytime Prohibited – total ban on all outdoor water use

Notes: 1. Non-compliance - Non- compliance with Banana Shire Council’s water restriction provisions shall be an offence and subject to the penalty provision of the water Supply (Safety and Reliability) Act 2008. Infringement notices shall apply for a first offence, and each subsequent offence. 2. Hose – A single hand held hose (nominal 12mm diameter) only per property, attended during use shall be permitted to be used. Hose shall be fitted with a trigger controlled nozzle. 3. Fire Hose & hydrants - Fire hoses and hydrants are only to be used for fire-fighting purposes. Hosing of paved areas and use of fire hoses for non- fire uses is prohibited 4. Hosing of concrete/paved areas - Water must not be used to clean paved areas, including street cleaning, unless cleaning is required as a result of accident, fire, health hazard or other emergency 5. Childs water toys – childs water toys and slides utilising running water shall only be permitted during sprinkler times and shall be used in lieu of sprinkler for that period. 6. Testing / filling pipelines - Written approval is required prior to taking water for testing/filling of pipelines. 7. Water conservation / efficiency – Water conservation and efficient water use practices are to be maintained at all times and apply to any uses not specifically listed above. 8. Water from standpipes – Water from drinking water standpipes or hydrants is not to be taken or used for purposes other than supply of drinking water, public health purposes, or for fire fighting purposes. Water supply for dust suppression and construction purposes etc. shall be obtained from sources other than the town supply (eg recycled water standpipe) 9. Transport of potable water - Regardless of the water restriction level in place, the taking of water from a Council water supply system, including water taken via a private connection to Council’s water

supply system, and transporting/transferring the water to another property or location is prohibited unless the water is obtained from an approved Council standpipe/tanker fill point, or specific approval has been granted in writing by the Council.

10. Water Restriction exemption - Water shall not be used except by way of exemption from Banana Shire Council.


10.1.4 LOCAL GOVERNMENT AND CONSERVATION AND LAND MANAGEMENT ECONOMIC STIMULUS

Date: 5 June 2020 Author: Chris Welch, Director Council Services File ID: 9305 Letter ID: Attachment: Attachment 1 – Letter of request (Doc ID 1551711) Minute No: OM004710 Resolution: That Council resolve to:

a) Support State and Federal Government investment in a jobs-rich conservation and land management stimulus package; and

b) Write to the local Federal and State Members of Parliament expressing our support for this proposal and urging them to support it.

Moved: Cr Leo Seconded: Cr Casey Carried Report Council has received correspondence from Mr Jack Gough of The Pews Charitable Trust requesting support for a proposal to lobby the Federal Government for an economic stimulus package targeting conservation and land management practices across Australia. Mr Gough has already received support from organisations like Landcare, the National Farmers Federation, Agforce Queensland, NRM Regions Australia, the Australian Land Conservation Alliance and the Australian Association of Bush Regenerators. Activities relevant to Banana Shire that would qualify under the package include:

1. weed control efforts 2. river and wetland restoration 3. invasive animal control 4. tree planting and habitat restoration 5. funding for private land conservation

Projects located on private or public land would be similarly eligible under the package. The potential benefits have been identified as economic resilience for machinery operators, weed sprayers, trapping/shooting contractors, fencers, nurseries, hardware suppliers and land managers. Secondary flow-on impacts have been identified for local suppliers and hospitality businesses. Council has identified a number of programs and projects across the Shire that would benefit from a funding injection tied to this package. These include the Dee River parkinsonia eradication project (which was recently rejected for funding), an intensification of feral dog baiting in the Taroom district, intensification of leucaena spraying across the Shire, tree planting for dog parks and additional funding for the Evolution Gold-sponsored position in Theodore to target succulent weeds and feral pigs in the Theodore-Cracow area.


The potential benefits from this type of funding justify Council supporting this initiative. At this stage that involves a resolution to support the program and lobbying our Federal and State representatives to obtain their support for the program.


10.2.1 BANANA SHIRE RECYCLABLE CARDBOARD BIN COLLECTION SERVICE Date: 8 May 2020 Author: Desmond MacKellar - Principle Environment and Land Management Officer File ID: Letter ID: Attachment: Business Cost Case Minute No: OM004711 Resolution: That Council approve the inclusion for a fortnightly recyclable cardboard and paper collection service as part of the new weekly waste bin cleansing services contract commencing July 1 2020. Moved: Cr Pender Seconded: Cr Leo Carried Report In 2016-17, Australia generated 67 million tonnes (Mt) of waste per year, sending 55 per cent (37 Mt) to recycling, three percent to energy recovery (2 Mt) and 40 per cent (27 Mt) to disposal. Municipal waste (from households and council operations) makes up about 21 percent of Australia’s annual waste generation and 17 per cent of national recycling. Council Services Department over the past six months has undertaken an analysis of all waste collection and recyclable options simultaneously. Using market based instruments, service costs on weight based charging, technology procurement and economic drivers we were able to identify measurable outcomes in terms of cost, transport logistics and diversion from landfill, highlighting the need to divert a recyclable product option straightforward. It established that cardboard and paper products deposited at transfer stations and landfills throughout the Shire consume a significant volume to which Council is being levied for at a cost that compromises longevity in terms of landfill lifespans. To compliment Council’s current Commercial, Charitable Organisations and Community Group Cardboard bin collections, a fortnightly curb side collection service of cardboard and paper products is targeted to reduce such volume going to landfill. It is projected that in the vicinity of 400 tonne of cardboard and paper products could be diverted with the introduction of such collection service. It is acknowledged that Council will incur a service rate and supply of recycling wheelie bins (240l yellow lid) that on current market value is in the vicinity $73.20 per resident. The off-set to Council will be that the collected product will be delivered to its two (2) transfer station sites that will possess Cardboard recycling plant that in turn will process and bundled in 1 ton bales. This in turn will be transported to the market for processing generating a revenue stream not previously considered by Council. It is also worth noting, a recycling activity may apply, allowing for a 50% discount to be charged on recycling residential waste. For example, a paper and cardboard recycling operation to be successful will only be successful on its application if 65% of the materials (the recycling efficiency threshold) is recovered for the discount to be applied. This is a target that attainable in this region, however Council may still be eligible for the discount if a good reason for not meeting the threshold by the introduction of efficiency measures to improve our recovery rate.



Strengthening Communities: Strong Local Governance – strong leadership and governance 2. Policy and Legal Implications

N/A

3. Financial and Resource Implications There will be significant financial and resource savings as a result of the residential recycling activity.

4. Risk Assessment N/A General Business – Council Services Cr Boyce requested that a report on the Taroom Saleyards be provided to the July Workshop. Cr Leo referred to a previous request to review the flood study in particular the development area west of the river at Moura. Discussion held and determined that a review should be undertaken in the near future and should also include Theodore and Banana. Moved Cr Leo, seconded Cr Pender and carried: That the meeting adjourn for morning tea at 10.42am. Moved Cr Ramsey, seconded Cr Leo and carried: The meeting recommence at 11.04am with the Director of Council Services absent.


11.0 Executive Services 11.1.1 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – EXECUTIVE SERVICES Date: 17 June 2020 Author: Tom Upton – Chief Executive Officer File No: Letter No: Attachment: Resolutions Action Report Minute No: OM004712 Resolution: That the Resolutions Action Report for Executive Services as presented be received. Moved: Cr Pender Seconded: Cr Casey Carried Report This report is to advise Council of the outstanding matters currently being dealt with by the organisation. Considerations 1. Corporate Plan N/A 2. Policy and Legal Implications





11.1.2 FUNDING PROJECTS – MONTHLY ACTUAL EXPENDITURE AS AT 31/05/20 Date: 17 June 2020 Author: Tom Upton - Chief Executive Officer File No: Letter No: Attachment: Capital Expenditure Report Funding Projects Minute No: OM004713 Resolution: That Council note and receive the Major Capital Expenditure Report for funding projects as at 31 May 2020. Moved: Cr Ramsey Seconded: Cr Boyce Carried Report Providing a report on Major Capital Expenditure for funding projects as at 31 May 2020 for Council Services. Refer attachment.


11.1.3 DELEGATION OF POWERS FROM COUNCIL TO CHIEF EXECUTIVE OFFICER Date: 5 June 2020 Author: Tom Upton – Chief Executive Officer File No: Letter No: Attachment: Schedule of Delegations from Council to the Chief Executive Officer Minute No: OM004714 Resolution: That Council – 1. Amend the attached schedule of Delegations from Council to the Chief Executive Officer

to: • include updated and new delegations; and • delete those that have been noted as to be removed

2. Apply the amended delegations from 1 July 2020. 3. Reconfirm the current delegations to the Chief Executive Officer. Moved: Cr Semple Seconded: Cr Casey Carried Report Under the Local Government Act 2009 Section 257 (1) (b) Council may, by resolution, delegate a power, except for a specified limited number, under the Local Government or other Act/Regulations to the CEO. The maintenance of a Delegation Register is also a legislative requirement and this register becomes a public record. The delegation update has been based on the Local Government Association recommended delegations (where applicable to Banana Shire Council). The review was undertaken to identify the following:

• delegations that need to be removed as they are superseded, no longer relevant or not applicable to Banana Shire Council;

• delegations that need to be updated to change of wording, numbering or definition; • delegations that are new due to updating of the Local Government Association register or

new/changed legislation.

Without the delegation of power from Council, the CEO has no power to further delegate any necessary powers to the relevant staff. As there is a requirement for the delegations to be formally resolved by Council every 12 months the start date for the updated delegations has been proposed as 1 July 2020 and the current delegations to be reconfirmed ensuring that the CEO has valid delegations until the end of the next financial year. I recommend that Council adopt the attached schedule of delegations.



Key Strategy 1.1.I


Without relevant delegations of power, the Chief Executive Officer would have limited power to carry out necessary responsibilities and duties on behalf of Council. Without the necessary delegations of power, the CEO is unable to further delegate these powers as applicable.

3. Financial and Resource Implications Council may not be able to effectively operate its financial functions without proper authority. No additional resources required.

4. Risk Assessment No apparent additional risk with adoption.


11.1.4 2020/2021 OPERATIONAL PLAN Date: 9 June 2020 Author: Tom Upton – Chief Executive Officer File No: Letter No: Attachment: Proposed 2020/2021 Operational Plan Minute No: OM004715 Resolution: That Council adopt the 2020/2021 Operational Plan which is attached to and forms part of these minutes. Moved: Cr Casey Seconded: Cr Ramsey Carried Report The Local Government Act 2009 Chapter 4 Finances & Accountability Section 104(5)(a)(v) requires Councils to adopt an annual Operational Plan. The Operational Plan outlines the actions that Council will take over the next 12 months to implement the strategies and objectives of the Corporate Plan. The Operational Plan should underpin the resourcing decisions that Council makes in its budget. The attached 2020/2021 Operational Plan is recommended for adoption.

Adopted 25 JUNE 2020

Operational Plan

2020-2021

COUNCIL OUTCOMES

● Plan and deliver effective and efficient infrastructure services.

● Support the retention, expansion and diversification of businesses and industries to provide long term economic sustainability

● To ensure Council demonstrates leadership and is accountable to internal and external key stakeholders, includingthe community through transparent and inclusive decision making processes and effective service delivery andoperations.

● To deliver our shared future and cultural vision.

● To promote and manage the unique natural resources of Banana Shire, ensuring a healthy and sustainable environment where the community’s social, physical and economic well-being is enhanced for present and future generations.

Executive Services Operational Plan

Service Area CEO Responsibilities Operational Plan Services Corporate Plan Ref KPI's (Operational Plan)Management

Strategic Planning Organisational Structure 1.1a/b/c/n. 1.2a/b/c/d/e Positions reviewed as required 100%

Policies review 1.1a/b/c/n. 1.2a/b/c/d/e Compliance with legislation 100%

Authorised Officers/Delegations 1.1a/b/c/n. 1.2a/b/c/d/e Annual review/maintenance of registers 100%

Complaints Management system 1.2e Reports/controls compliant with legislated time frames 100%

Financial & Asset Management Budget 1.2a/b/c/d/e Annual expenditure within range of >5% under budget

1.2a/b/c/d/e Annual revenues >8% under budgetExecutive

Management Operational Management Corporate Plan 1.2a/b/c/d/e Completed, adopted and compliant 100%

Operational Plan 1.2a/b/c/d/e Completed, adopted and compliant 100%

Annual audits 1.2a/b/c/d/e. 2.2a/b Completed, adopted and compliant 100%Human Resource

Management Employee Relationships

HR Strategic Plan 1.2a/e. 2.1f. 4.1a. 5.1aWorkforce planning needs reflect strategies/developed and implemented. Turnover Target <10%. Execution of the Plan to be finalised by 31 December 2020.

Recruitment 1.2f, 4.1a Objective - To fill vacancies within 70 daysLearning &

Development Operational ManagementOrganisational outcomes/performance

1.1a/d/g. 1.2a/e 2.1f]Training needs analysis responses to reflect skills analysis/audits and gaps by 29/02/2021

Apprenticeships / traineeships / cadets and work experience

1.1a/d/g. 1.2a/e/j. 2.1f

Strategic Plan and actions imlemented to leverage options by 31/12/20 - 100%

Develop a Learning & Development Strategy for the Organisation

1.1a/d/g. 1.2a/e/j. 2.1f

Strategy endorsed by Council

Mandatory in-house training 1.1a/d/g/j. 1.2a/e

Quarterly Corporate Calendar reflects corporate skills needs and submitted by end of each proceeding quarter 100%

Work Health & Safety

Workplace Health & SafetyCorporate compliance across Council

1.1a/b/d/e/n. 1.2a/e/fAnnual audits and reports to reflect statistical data; implementation plans and interventions actioned 100%

Employee Engagement Survey 1.2a/e. 4.1aSurveys completed. Analysis of feedback with reported interventions to EMT by October 2020 .

Executive Services Operational Plan

WH&S Management System 1.1a/b/d/e/n. 1.2a/e/f Maintain and continuously improve safety management system

LG Workcare accreditation 1.1a/b/d/e/n. 1.2a/e/f Achieve > 70% performance outcomes by June 2021 - 100%

Processing 1.1a/b/d/g/l. 1.2a/d/e Ensure payroll processing is on time with error rate under 5%

Compliance 1.1a/b/d/g/l. 1.2a/d/eEnsure complaince to audit standard for superannuation, ATO, and other statutory requirements

MediaExternal Relationships

Respond to issues: operations for Council and community

1.1a/e. 1.2a/e. 2.1a/b. 5.1a/bi

Mainstream Media Policy implemented 100%

Stakeholder Engagement1.1a/e. 1.2a/e. 2.1a/b. 5.1a/bi

FOCUS reviews/quarterly publications approved 100%. Development of online community engagement capacity/portal. Community consultation in respect to key strategies and budget.

Risk Management Insurance ManagementRisks and Insurances 1.1a./b..1.2a/d/e.

5.1a/be

Enterprise risk is used to drive internal audit function. 100% of matters are derived from risk register and risk treatments.

Economic Development

Economic Development Economic Development Plan/strategies 4.1c-f Economic Development Plan/strategies: Strategy completed

by 30/09/2020

Monitor & Evaluate WH&S Management System

1.1a/b/d/e/n. 1.2a/e/fQuarterly Management Review and monthly reports to EMT 100%

Payroll

Employee Records

Service Area Directorate Responsibilities Operational Plan (services) Corporate Plan Ref KPI's (Operational Plan)Management & Support

Governance 1.1a/b/c/g. 1.2c/d 1. Expenditure within range (<5%) under budget

1.2a 2. Revenue of (no more than 8%) under budget

1.2a/3a 3. Capital Works Program (no less than 90% completed by 30/06/21)

1.1a/b/c/d/g. 1.2a/c/d 4. Statutory financial reports/submissions within timeframes

Financial Services Financial Reports 1.1a/b/d. 1.2bFinancial reports prepared/adopted according to legislation/Corporate Plan (100%)

1.1a/b/c/d/g. 1.2 c.d Financial reports/controls (100% compliant)

1.2a/c Beneficial enterprises/risk register (100% accurate)

1.2a. 2.2a Grants Commission information and returns (100% compliant)

1.2a. 2.2a Implementation of Code of Competitive Conduct (s47 LGA)

Audit 1.1a/b/cUnqualified Audit for year (100%). All high risk audit matters to be addressed as per the Management letter.

Asset Management plan 1.1a/b 1.2a/b/c Asset valuations completed/approved by Council 30/06/2021

Budget 1.2a/c Budget 2021/22: Adopted by 30/06/21

Geographical Information Systems

GIS1.1a/b/d.. 1.2a/e

Preparation of maps within timeframes – 95% compliance

1.1a/b/d.. 1.2a/e Maintain data accuracy and currency within relevant timeframe – 95% compliance

Customer Services Administration Customer responses 1.1a. 1.2a/b Data accuracy: (Min 95% compliance)

1.1a. 1.2a/b >85% of calls responded to within 60 seconds

1.1a. 1.2a/b <5% calls abandoned

1.1a. 1.2a/b Payments processed (100% accuracy)

Records Management

Management of correspondence 1.2a/b/c Incoming correspondence distributed (within 24 hours)

RTI 1.2a/b/c RTI applications compliant and processed within time frames (100%)

Operational Management Business management (including Governance)

Financial Management

Corporate & Community Services Operational Plan

Corporate & Community Services Operational Plan

Community Services Community Services CRC 1.2a/c/e. 2.1a/d CRC services are compliant with the SDSS & NDIS funding requirements/service agreement 100%

HACC 1.2a/c/e. HACC services delivered in accordance with Funding Agreement (100%)

1.2a/c/e. 100% of the acquittal meet the funding agreement requirements

Art Gallery 1.1a. 2.1a/b/h/i. 2% increase in visitors and 90% of calendar of programs delivered.

Library 1.1a. 2.1a/b/h/i. 1% Increase in membeships & loans to previous year. 90% of calendar of programs delivered.

Tourism & Regional Promotion Tourism2.1a/b. 4.1a/b/e/i . 5.1a/f/g/i.

Tourism Working Group meets in accordance with the Policy 100%

Financial ManagementLand & Lease Management

1.1a/b/c/d/e/o. 2.1a/c. 4.1d

100% of critical and high risk land lease issues addressed

Plant & Fleet Fleet ManagementPlant Operations

1.1a. 1.2a/d/e. 5.1a/e/g/h

Major plant downtime less than 15% of total budgetted hours. Fleet Strategy to be completed by 30/6/21.

Aerodrome Management

Aerodrome Management Aerodromes 1.1a/b/c/d. 2a/d/e Aerodrome Management Strategy to be completed by 30/6/21

5.1a/b CASA Compliance (100%)ICT Business management ICT Support Services 1.2a/b/d. 1.2e Core data/voice networks available during business hours (min

98%)1.1a/bg/h Long-term ITC Strategic/Risk Management Plan

Rates and Sundry Debtors

Finncial ManagementRates, invoices and collections 1.2a/b/c/d

Rates and invoices issued within the set timeframes 100%. Arrears greater than 30 days less than 5%.

Procurement Contracts, Tenders & Purchases 1.2a/b/c/d/k/n. 1.2a/d Implement the Procurement Review recommendations.

Council Services Operational Plan

Service Area Directorate Responsibilities Operational Plan Services Corporate Plan ref KPI's (Operational Plan)Management &

SupportOperational Management Governance 1.1a/b/d. 1.2a/d. Budget: (Achievement of an annual expenditure result in the

range to <5% under budget )

Financial Management Financial Management 1.1a/b/d. 1.2a/d. Annual revenue: ( Achievement no more than >8% under budget)

1.1a/b/d. 1.2a/d. 5.1a/b/e

Capital Works: ( Program not less than 90% completed by 30/06/2020)

Timelines/Corporate processes

1.1a/b/d. 1.2a/d. 5.1a/b/e

Corporate Timetables/Budget/Planning: Timely completion of work consistent with published deadlines (100%)

Built Environment Services Economic Development Operations and management 3.1a/c/d. 3.2a

10-year Council Building Capital Plan: (Review Plan by no later than 31/12/2020)

Building Services 3.1a/c/d. 3.2b Grant funding project completed within funding requirements

Facilities management 1.1a/d. Operations/Maintenance: Attend to requests within response target times 100%

Environmental Services

Health & Environmental Management Health 1.1k/l. 2.1c/d. Promotions of Food Safety & Public Health Matters: A minimum of 4 corporate activities per year

1.1a/l. 2.1d. Annual inspections: >90 % of licensed premises

Regulatory Services

Rural Services

1.1g/l. 1.2a/e. 2.1d/i

Review Stock Route Management Plan 30/06/21. Biosecurity Manangement Plan 100% eradication of new incursions on Council properties. Update register of invasive species for Shire. Review Action Plan by 28/02/21. All staff to receive appropriate national competency accreditation.

1.1g/l. 1.2a/e. 2.1d/iPromotion/regional collaboration of declared pest management: Participation in a minimum of 4 activities per financial year

1.1g/l. 1.2a/e. 2.1d/iTaroom Saleyards/Clearing Dip: Utilisation as a major tick line facility in accordance with legislation

Compliance1.2a/d. 2.1e Systematic inspections/dog registrations: Every 2 years - to

be completed by 30/12/2020

1.2a/d. 2.1e Animal Management (Cat & Dog) Act: Compliant with legislation requirements

Environment & sustainability 3.1a/c/d Environmental Management Plans/Policy: To be reviewed annually.


3.1a/c/d Council's annual audit: Environmentally-relevant activities 100% completed

Cemeteries 1.2a. Routine maintenance: Maintenance Works conducted in accordance with adopted strategy 100%

Development Services Development Services Building/Plumbing applications,

assessment of development

1.sa. 2.1a/4.1b/e/k. 5.1a DA's, BA's and PA's: 90% of applications processed within statutory timeframes and provide regular reports on compliance variation

Regulatory Services New Planning Schemes 1.sa. 2.1a/4.1b/e/k. 5.1a/b

Consolidated Shire Planning Scheme: Gazetted by 30/12/20

Statutory Compliance/ enforcement

1.sa. 2.1a/4.1b/e/k. 5.1a/b

Compliance: Planning, building and plumbing approvals - All approvals comply with conditions and approval requirements

Swimming Pool Facilities management 5.1a/b/e/g Lease operations: Complete minimum 3 formal operator meetings each swim season

Water Supply Water & Sewerage Services Governance1.1a/b/d. 1.2a.3.1a/d. 4.1e. 5.1a/b/g

Water supply: (Safety & Reliability Act): Annual Water Quality reports to regulator 100%

Operational Management1.1a/b/d. 1.2a.3.1a/d. 4.1e. 5.1a/b/g

Water supply: Report Water Quality incidents to Regulator as required 100%

1.1a/b/d. 1.2a.3.1a/d. 4.1e. 5.1a/b/g

Drinking Water: Implement Water Quality Management Plan 100%

1.2a. 3.1a External audits: 100% compliance

Social wellbeing 2.1k/l/n.2.1c/h/j Drought Management Strategy: Ongoing Review of Status & Implementation by 31/12/20

Infrastructures 2.1k/l/n.2.1c/h W&S Customer Services: Meets required Customer Service standards 100%

Trade Waste Health & Environmental Management Compliance and operations 1.1a/b./j. 1.2a. 3.1a. 5.1a/b/e/g

Trade Waste Compliance Program: Trade Waste Policy implemented by 30/6/21.

Sewerage Water & Sewerage Services Governance/ maintenance1.1a/b./j. 1.2a. 3.1a. 5.1a/b/e/g

Operational and Mantenance with W & S Customer Services: Environmental Authority Licence conditions met 100%

Operational Management 5.1a/b/g/i Customer Service standards: 100% compliant

Infrastructure1.1a/b/d. 1.2a.3.1a/d. 4.1e. 5.1a/b/g

Scheduled Review of Recycled Water Management Plan: To be completed by 30/12/20. Implement changes required by New Recycled Water Management Plan by 30/06/21.


5.1a/b/g/i W & S Customer Service Standards: Meets required Customer Service standards 100%

Waste Waste Management1.2a/e. 2.1c. 3.1a.4.1e. 5.1a/b/g/i

Kerbside Collection Services: Daily monitoring and reporting of Contractor reports 100%

Operational Management1.2a/e. 2.1c. 3.1a.4.1e. 5.1a/b/g/i

Waste SManagement Strategy to be completed by 31/12/20.

1.2a/e. 2.1c. 3.1a.4.1e. 5.1a/b/g/i

Risks Assessment/Council's Safe Plan Matrix: risks assessments carried and completed according to program 100%

Infrastructure Services Operational Plan

Service Area Directorate Responsibilities Operational Plan ServicesCorporate Plan

ReferenceKPI's (Operational Plan)

Management & Support Operational Management Governance 1.1a/b/n. 1.2a/c/d/e

Expenditure for the Department in the range of <5% under budget (100%)

Financial Management 1.1b. 1.2a/c/d/e Revenue for the Department of (< 8% under budget)

Infrastructure Operations 1.1a/b. 1.2a/c/d/e Capital Works Program (> 90% complete by 30/6/2021)

Corporate processes

1.1b. 1.2a/c/d/e. 4.1g. 5.1a/b/f/g

Submission of Council Meeting & Budget Reports consistent with published and agreed deadlines (100%)

1.1a/b/g. 2.1a 5.1b Project Plans: (100% accurately completed prior to all constructions)

Infrastructure Delivery Operational Management Roads, Parks & Gardens

1.2a/d. 1.2a. 5.1a/g/i. 5.2d

Routine Maintenance works conducted in accordance with adopted strategy (100% completion and budget compliance)

Financial Management1.2a/d. 2.1j. 5.1a/g/i. 5.2d

Disaster Reconstruction: Undertake flood restoration projects. (100% within agreed and approved timeframes)

Infrastructure operations Contracts and private works 1.2a/d. 1.2a. 5.1a/g/i. 5.2d

External works projects undertaken by Council. (100% completion, compliance and within agreed budget)

1.2a/d. 1.2a. 5.1a/g/i. 5.2d

Main Roads projects (100% Pre-Qualified Supplier Status maintained)

1.2a/d. 1.2a. 5.1a/g/i. 5.2d

External works: Maintain profit margins consistent with expectations (100%)

1.2a/d. 3.1a 5.1a/g/i. 5.2d

Cultural Heritage & Native Title compliance 100%

1.2a/d. 3.1a 5.1a/g/i. 5.2d

Environment: Maintain environmental management system (100% compliance)

Infrastructure Technology Technical responsibiltiies

Design1.1a/k. 5.1a/e/g/i. 5.2e

Designs/Estimates operational works: Completed on time within construction estimates provided (100%)

Operational Management Roads Alliance 1.1a/k. 5.1a/e/g/i. 5.2e LRRS Road Strategy: Comply with Roads Alliance requirements and compliance (100%)

Road Safety1.1a/k. 2.1d/i. 5.1a/e/g/i. 5.2e

Audits completed/implemented: (95% compliance: Subject to budget constraints)

5.1a/b/c/d Funding Applications submitted prior to closing dates (100% compliance)

Infrastructure Services Operational Plan

Surveys 1.1a/b/g. 2.1a 5.1b Digital Terrain Models surveys: ( >95% completed on time)

1.1a/b/g. 1.2a/e2.1a 5.1b

As constructed Data collections: To be completed and confirmed within 2 months of projects completion (100%)

Development1.2a/e. 5.1a/b/i. 5.2d

Operational Works Applications: within timeframes in accordance with Sustainable Planning Act (100% compliance)

1.2a/e. 5.1a/b/i. 5.2dCapricorn Municipal Design Guidelines: Participate in the annual group review of the CMDG (100%)

1.2a/e. 5.1a/b/i. 5.2d Inspections: >90 % of inspections completed within agreed and documented timeframes

Technical Services

1.1a/b/g/n. 1.2a/e. 5.1a/b/h/i. 5.2d

Road Safety Management Plans: Maintain engagement with Road Safety Reference Group in accordance with the constitution (100%)

1.1a/b/g/n. 1.2a/e. 5.1a/b/h/i. 5.2d

Bowen Basin Regional Road Transport Group: Attend periodic meetings in accordance with the Constitution and report back to Council (100%)

Disaster Management

Disaster Management operations/training Disaster Management

1.2a/e 2.1i/j. 2.2a. 5.2dAll Disaster Management Committees: Attend periodic meetings in accordance with the Constitution (100%)

Operational Management 1.2a/e 2.1i/j. 2.2a. 5.2d

Disaster Management Plan: To monitor, implement and review in accordance with Queensland Disaster Management requirements (100%)

1.2a/e 2.1i/j. 2.2a. 5.2d Disaster Operations: Manage in accordance with the established plans (100%)


11.1.5 OBJECTION TO PERMANENT ROAD CLOSURE – RHYDDINGS ROAD Date: 9 June 2020 Author: Tom Upton – Chief Executive Officer File No: Letter No: 1552846 Attachment: Minute No: OM004716 Resolution: That Council resolves – 1. That it maintains its objection to the closure of Rhyddings Road traversing Lot 1

RP614138 while more than one party has a potential interest in the road. 2. That the delegation to the Mayor & CEO to withdraw the objection to the road closure if

the parties reach an agreement on access be maintained. Moved: Cr Ramsey Seconded: Cr Pender Carried Report Council has been asked to review its objection to the closure of a section of Rhyddings Road adjacent Lot 1 on RP614138. Council considered an application to close a portion of Rhyddings Road at its April meeting in 2018 and resolved:-

A. That Council endorse the actions by the CEO in lodging an objection to the proposed permanent road closure of Rhyddings Road traversing Lot 1 RP614138.

B. Further that the Mayor & CEO be delegated authority to withdraw the objection to the road closure should the parties reach agreement on an alternative access corridor/route.

C. Should the parties not reach agreement the matter be brought back to Council for consideration.

Council has received a further request from the adjoining landowner on the 22 May 2020 asking Council to withdraw its objection to the closure of the portion of the road adjacent to Lot 1 RP614138. Council objected to the closure of the road on the basis that this road formed the most direct route between Mining Lease 700025 and the town of Moura. Development of the Mine could reasonably expect to provide a significant growth opportunity for Moura. The landholder is currently in negotiations with the owners of the mining lease in respect to road alignment for access to the mining lease from Rhyddings Road. There are two identified parties who have an interest in the road reserve. It would be premature to consent to a closure at this point in time. This was also Council’s position when it was first considered in 2018.


The Mayor has discussed this matter with the Mining Company and it has confirmed that an access agreement has not yet been concluded with the landowner. Given that there has not been a material change in circumstances since the last report Council’s position on the matter should not change.


11.1.6 ECONOMIC DEVELOPMENT GROUP COMPOSITION Date: 10 June 2020 Author: Chief Executive Officer – Thomas Upton File ID: Letter ID: Attachment: Minute No: OM004717 Resolution: That Council resolve:

1. To form the Economic Development Advisory Committee which is to develop a Terms of Reference for endorsement by Council.

2. That Council appoint the following Councillors to the Committee:

(i) Mayor Cr Nev Ferrier (ii) Cr Phil Casey (iii) Cr Brooke Leo (iv) Cr Terri Boyce

3. That other Councillors may attend meetings when available.

4. That the following representatives also be appointed to the committee:

(i) Queensland State Development (ii) Trade and Investment Queensland (iii) Regional Development Australia (iv) Enterprise Biloela (v) Callide Dawson Chamber of Commerce (vi) Moura Community representative/s (vii) Taroom District Development Association (viii) Theodore Chamber of Commerce

5. Council appoint Ms Anne Stunzner as a consultant to assist with the development of an economic development strategy due to her specific skillsets and knowledge of the local economic environment.

Moved: Cr Leo Seconded: Cr Boyce Carried Report Council has considered the need to focus on economic development within the shire. This report recommends appointments to the Economic Development Advisory Committee as well as the Terms of Reference for the committee. Banana Shire Council benefits from having a diverse and broad based economic base with the community currently being underpinned by the following four pillars:

1. Agriculture


2. Mining and Resources 3. Power Generation 4. Services

These four pillars have provided the communities in the Banana Shire with relativity stable, high skilled and relatively highly paid employment across these sectors. Notwithstanding the sound and diverse nature of our existing economic base Council needs to be cognisant of the societal and technological changes that may impact on important elements of the current pillars of our local economy. Key future challenges include the move away from fossil fuel power generation to renewables which, anecdotally is unlikely to change in the short to medium term. This has resulted in a reduction nationally in investment in coal fired power generation and locally in the scheduled closure of the local coal fired power station over the next decade. The scheduled closure of the Callide B power station in 2028, will have a significant impact on the local population in Biloela directly reducing the number of high skilled, high paying employment opportunities within the shire. There is also potential flow on effects to support and other local businesses. Council needs to plan for the future economic security and sustainability of the Shire to ensure that our local communities are resilient to the challenges we face as we deal with the headwinds of change in our technological and economic environment. The key to resilience is diversity in both industry type and business ownership within the context of geographic cohesion. The four elements that Council needs to focus on moving forward are:

1. Extending and improving the opportunities of our existing strengths; 2. Investigating new business and industry development; 3. Identifying and advocating for key infrastructure required to facilitate the growth of existing and

new business and industry; and 4. Target businesses that produce a population growth dividend for the Banana Shire.

Council needs to form a committee with a dedicated focus on developing a sustainable economic future for the shire with the necessary skillsets and capacity to facilitate and implement strategies and programs to achieve this goal. The recommended composition of this committee is broken into two principle categories and four subcategories. The committee should comprise both permanent members and a rotating project based membership. The rotating membership will draw on specialist industry or other skills that are focused on delivering a specific package of work. The permanent membership of the committee should comprise three core groups Council, key enablers and key local industry stakeholders. The core Council membership of the committee is proposed to be:

• The Mayor; • Cr Casey; • Cr Leo; and • Cr Boyce.

All Councillors will receive minutes and agendas for the Committee meetings and will be welcome to attend when available and when there are items that they wish to provide specific input. Minutes of the meeting will also be provided through to Council’s general meeting.


Key advisory and funding authorities from the state and commonwealth governments should also be part of the committee to provide a direct link to state and federal government strategies relevant to the sustainable economic development. Recommended representation includes:

• Queensland State Development • Trade and Investment Queensland • Regional Development Australia

The final group recommended for permanent membership on the committee are representative of investors in our communities and these include:

• Representatives from Biloela Enterprise • Representatives from Biloela Chamber of Commerce • Representatives from Moura Chamber of Commerce • Representatives from Taroom Development Association

Council may also wish to consider representation from Theodore business as well. The CEO will be the executive officer for the Committee with the Director of Corporate and Community Services and the Director of Council Services attending with operational responsibility for delivery of aspects of the strategy. The committee will require high level technical skills to assist in developing and implementing strategies. Endorsement is sought for the appointment of Anne Stunzner as a consultant adviser for this role given her high level of skillsets in regional economic development and her knowledge of the Central Queensland environment. Anne has extensive experience in concept development major regional infrastructure projects and is well known in both state and commonwealth departmental circles. The proposed role of the committees is as follows:

1. Review and update Council’s economic development strategy; 2. Advocate for key infrastructure to facilitate economic development; 3. Work with local industry to value add to the existing product mix; 4. Develop and implement strategies to get local business market ready; and 5. Investigate and facilitate new industrial development opportunities for the Shire.

In addition to the above role Council needs to consider the benefit and feasibility of incorporating a micro and small business development strategy into the role of the committee. Micobusinesses are businesses with less than ten employees and they comprise about 80% of businesses in Australia. Microbusinesses have the shortest lead time from concept to establishment and as a general rule provide the highest relative population dividend to communities. Technological change has reduced the need for small businesses to locate in close proximity to their key markets. A microbusiness is less dependent on major infrastructure or resource opportunities and is also less reliant on large population centres for staff and other inputs. A microbusiness development strategy has the capacity to deliver economic outcomes for a range of smaller communities in the shire. This is not necessarily the case for medium to large business which will more likely be tied to one of the four principle population centres in the shire.


The following table summarises Council’s role: Industry Capacity Role Major industry such as new mine of power station

Limited capacity to influence, development driven primarily by external factors such as market conditions or uncontrollable factors such as access to resources. State government is likely to take a lead role in developments planning, assessment and environmental approvals.

Advocate for infrastructure to support projects. Respond to Council controls quickly and clearly.

Strategic mid-level projects such as processing facilities

Significant capacity to engage local industry to value add to existing product mix. Planning assessment control Capacity to deliver local infrastructure to support development.

Facilitative planning approach. Provision of Council Infrastructure.

Microbusiness development

Engage local communities to develop business ideas Mentor business concept development to proposal stage Connect business with professional services.

Engaging with the community. Some flexibility in the planning scheme to facilitate development. Support local businesses through procurement strategies.

Council needs to be very clear on what its role is in supporting each type of industry. In terms of a regional context the reality for Banana Shire is that our economic fortunes are closely tied to those of our neighbouring shires. We rely on them for access to markets, technical support and other business inputs. Council should consider whether there is benefit in engaging economic development officers in neighbouring shires to both be aware of their respective strategies for economic development and see how we can work co-operatively together in a regional context.


11.1.7 ADVERSE EVENTS PLAN Date: 8 June 2020 Author: Thomas Upton – Chief Executive Officer File No: Letter No: Attachment: Banana Shire Adverse Events Plan Minute No: OM004718 Resolution: That Council adopt the attached Banana Shire Adverse Events Plan. Moved: Cr Pender Seconded: Cr Semple Carried Report A requirement of the Drought Communities funding received by Banana Shire Council from the Federal Government is the adoption of an Adverse Events Plan by the 30 June 2020. The Federal Government did not provide a template. The attached Plan is based on another Council’s adopted Plan. The Plan is recommended for adoption.

BANANA SHIRE COUNCIL

ADVERSE EVENTS PLAN

___________________________________________________________________________________________ Banana Shire Council Adverse Events Plan Page | 2

Part 1 – Administration Authority The Banana Shire Council Adverse Events Plan has been prepared by the Banana Shire Council in response to the requirements of the Federal Government’s Drought Communities Program. This document responds to “Drought in Australia” Coordinator-General for Droughts advice on a Strategy for Drought Preparedness and Resilience. This Plan was endorsed by Council on 25 June 2020.


Contents Part 1 – Administration ……………………………………………………………………………………… 2

Authority ……………………………………………………………………………………………….. 2

Contents ……………………………………………………………………………………………..... 3

Purpose ………………………………………………………………………………………….....…. 4

Objectives ………………………………………………………………………………………..……. 4

Scope ………………………………………………………………………………………………….. 4

Definition …………………………………………………………………………………………...…. 4

Principles ………………………………………………………………………………………..…..… 5

Level of Response ………………………………………………………………………..……..…… 5

Communication ………………………………………………………………………………....……. 5

Test and Review Process ……………………………………………………………………....…… 5

Part 2 – Community Context Major Features ………………………………………………………………………………………… 6

Hazards and Risks Summary ……………………………………………………………………….. 9

Part 3 – Delivery Context ………………………………………………………………………………………………… 11

Key Strategies and Actions …………………………………………………………………………. 11

Local Sub Plans, Supporting Plans and Policies …………………………………………………. 13


Purpose The purpose of the Banana Shire Council Adverse Events Plan is to provide detailed guidance for Council and the community to prepare for, and manage, adverse events that directly and indirectly affect Banana Shire. Objectives The objectives of this Plan are to:

• Build community leadership capability and community resilience and capacity to adapt and cope with chronic stresses and acute shocks caused by adverse events.

• Identify key strategies and actions to be undertaken by Council and other relevant stakeholders, in order to prepare for and manage adverse events that effect Banana Shire.

• Standardise the approach of Council to meet the needs of the community in dealing with adverse events.

Scope The Plan describes the key strategies and actions at local level to prevent, prepare for, respond to and recover from adverse events. These events may be events for which Banana Shire Council has full or partial responsibility or external events which are the responsibility of another agency (e.g. Rural Fire Service, Area Health Service) that may involve a commitment from Council. This Plan shall be considered in conjunction with other relevant plans and policies, including:

• Banana Shire Council Risk Management Policy

• Banana Shire Local Emergency Management Plan

• Local Disaster Plan for Banana Shire Council

• Risk Management & Procedures

Definition An adverse event means an event or incident that has a negative impact on the wellbeing of the community.


Principles The following principles are applied in this Plan:

(a) Responsibility for preparation, response and recovery rests initially at local level. If local agencies and available resources are not sufficient they are augmented by those at State and Federal level.

(b) Control of adverse event response and recovery operations is conducted at the lowest effective level.

Level of Response

The response of Council will vary in relation to adverse events depending on the:

• Seriousness of the event

• Numbers of people involved

• Risk Exposure

• Financial impacts

• Media interest

• Need to involve other stakeholders Therefore the response to each adverse event should be proportionate to its scale, scope and complexity. Communication Communication in relation to any adverse events shall be in accordance with Council’s media policy. Council will use a variety of communication media to provide the community with relevant information in relation to adverse events including print, radio and social media. Test & Review Process The Banana Shire Council Local Disaster Management Group (LDMG) will review this Plan every three (3) years, or following any:

• Activation of the Plan in response to an adverse event

• Legislative changes affecting the Plan; and

• Exercices conducted to test all or part of the Plan

uthoAuthorityr


Part 2 – Community Context Major Features MAJOR ROADS Burnett Highway Dawson Highway Leichhardt Highway AIRPORTS Baralaba Aerodrome (YBAB) Coordinates Elevation

(m) Runway Fire Service Fuel

Direction Length (m) Width (m) Construction 24°11′12″S 149°50′42″E

400 04/22 1,200 18 Spray seal surface

Moura Aerodrome (YMOU) Coordinates Elevation



482 16/34 1,500 23 Spray seal surface

2 x 5 gallon water tanks being installed in 2020

Taroom Aerodrome (YTAM) Coordinates Elevation



786 12/30 1,100 30 Gravel 2 x 5 gallon water tanks being installed in 2020

08/26 1,091 30 Grass

Thangool Aerodrome (YTNG) Coordinates Elevation



644 10/28 1,527 30 Bitumen seal

Avgas & Jet A1

14/32 794 30 Grass


Theodore Aerodrome (YTDR) Coordinates Elevation



560

17/35 1,350 30 Spray seal surface

2 x 5 gallon water tanks being installed in 2020

Agricultural Land Land in Banana Shire is predominantly used for cropping and/or grazing, with distinct urban areas in and around the townships. Almost 90% of Banana Shire is set aside for primary production purposes reflecting Banana Shire’s dependence on agriculture as a major area of employment and income. Economy and Industry Employment in the Banana Shire is balanced between agriculture, mining, power generation, meatworks and support service industries. In addition to this there exists growing employment in aged care, education and health services. Other notable employers include Banana Shire Council.


________________________________________________________________________________________________________________________________ Banana Shire Council Adverse Events Plan Page | 9

Hazards and Risks Summary The Banana Shire Adverse Events Plan identifies the following hazards as having risk of causing loss of life, property, utilities, services and/or the community’s ability to function within its normal capacity. These hazards have been identified as having the potential to create an emergency. Hazard Risk Description Likelihood

Rating Consequence Rating

Risk Priority

Combat / Responsible Agency

Agricultural Disease (Animal/Animal)

An agricultural/horticultural incident that results, or has potention to result, in the spread of a communicable disease or infestation.

Likely Major Extreme Department of Agriculture & Fisheries Biosecurity Queensland

Communicable Disease (Human)

Pandemic illness that affects, or has potential to affect, large portions of the human population.

Possible Major Extreme Queensland Health

Earthquake Earthquake of significant strength that results in localised or widespread damage.

Rare Major High Queensland Fire & Emergency Services

Drought A prolonged serious or severe rainfall deficiency.

Likely Major High Department of Agriculture & Fisheries

Fire (Bush or Grass) Major fires in areas of bush or grasslands.

Likely Major Extreme Queensland Fire & Emergency Services

Fire (Industrial) Serious industrial fire in office complexes and/or warehouses within industrial estates.

Possible Moderate High Queensland Fire & Emergency Services Major Industrial Response

Fire (Urban & Residential)

Serious commercial fires in shopping centres and adjoining residential housing, aged persons units, nursing homes and hospitals.

Possible Major Extreme Queensland Fire & Emergency Services

Hazardous Release Hazardous material released as a result of an incident or accident.

Possible Moderate High Queensland Health

Heatwave A sequence of abnormally hot conditions having the potential to affect a community adversly.

Possible Major Extreme Queensland Health

________________________________________________________________________________________________________________________________ Banana Shire Council Adverse Events Plan Page | 10

Explosion Potential for explosion present in bulk grain storage and imminent threat may cause community evacuations.

Possible Moderate High Queensland Fire & Emergency Services Queensland Police Service

Storm Severe storm with accompanying lightning, hail, wind, and/or rain that causes severe damage and/or localised flooding (includes cyclones/tornado).

Likely Major Extreme Banana Shire Council

Transport Emergency (Air)

Aircraft crashes in Local Government Area resulting in large number of fatalities, injuries and/or damage to property.

Possible Major Extreme Banana Shire Council

Transport Emergency (Road)

A major vehicle accident that disrupts one or more major transport routes that can result in risk to people trapped in traffic jams, restrict supply routes and/or protracted loss of access to or from the area.

Possible Major Extreme Queensland Police Service

Transport Emergency (Rail)

A major accident that results in environmental damage and may close rail routes for up to a week.

Possible Major High Queensland Rail

Utilities Failure Major failure of essential utility for unreasonable periods of time as a result of a natural or man-made occurrence.

Possible Major Extreme Banana Shire Council Queensland Health


Part 3 – Delivery Context The key strategies and actions within the Banana Shire Adverse Events Plan respond to the objectives of the plan to build community leadership capability and community resilience and capacity to adapt and cope with chronic stresses and acute shocks caused by adverse events. These adverse events in particular, drought as well as the potential for floods and bushfires, and other adverse events, affect businesses and communities1. These events impact upon the productivity and profitability of farmers, which is the main employment area within Banana Shire. When farming experiences a downturn, local services and businesses suffer as less money is spent locally. This may lead to staff unemployment, some businesses closing, fewer new employment oppunities and some people leaving the community to access employment elsewhere. Adverse events also have significant social and environmental impacts. Stress affects health and wellbeing of the whole community. Farmland and natural areas can become degraded as a result of adverse events. The Banana Shire Adverse Events Plan is intended to assist the Council and the community to prepare for adverse events. The support of Federal & State Governments is essential to this process, as Local Councils do not have the capacity to respond to the full extent required to prepare their communities for future adverse events. The outcome of responding to the key strategies and objectives is a stronger rural community and stronger local economy. Key Strategies and Actions Banana Shire Council has identified the following key strategies and actions in order to prepare for and manage adverse events that affect Banana Shire. The key strategies and actions are presented within the Federal Government’s priorities framework. Priority Key Strategies and Actions Council staff are trained and prepared to assist in managing the impacts of adverse events

1. Council staff have received training relevant to their area of work to assist and protect the community in adverse events, such as clearing fallen trees from roads as a result of storms, and managing road access during flood events and traffic incidents.

Council owned resources are well maintained to manage the impacts of adverse events on facilities

1. Continue to maintain Council facilities including roads and buildings in accordance with Council’s maintenance schedules to manage impacts of minor adverse events, including minor storm events through drainage work maintenance.

2. Respond to major repair incidents in accordance with Council

works procedures, including road and building repairs. Stewardship of important natural resources

1. Support and encourage workshops and seminars organised by Government Agencies, including Local Land Services to assist

1 Drought in Australia, Major General Stephen Day DSC AM April 2019


farmers and farm businesses, including feed and pest management.

2. Actively manage water assets within Banana Shire, including

use of recycled water for irrigation purposes, and work with Sunwater.

Incentives for good practice 1. Promote and advocate for local training opportunities to support the provision of additional skills for both on and off farm work opportunities.

Improving planning and decision making

1. Support awareness of, and encourage access to, the Rural Financial Counselling Service.

2. Connect local people to relevant services through the Banana

Shire Recovery Committee and provide contact details for relevant organisation and service details through Council social media and website.

3. Support awareness of available Government assistance,

including the farm household allowance.

4. Promote communication with local financial institutions and accounting firms to provide advice and work cooperatively with clients during times of adverse events.

5. Provision of Council policy that allows for derferral of Council

rates with no penalty for those landholders experiencing genuine hardship as a result of an adverse event, who have a good rates payment history.

Building community resilience 1. Support continued advocacy by Councillors and the Chief Executive Officer towards Federal & State Government members of parliament in the interests of the Banana Shire.

2. Support economic development opportunities for Banana Shire

that will strengthen the local economy. 3. Support a proactive Council that is innovative and progressive

in responding to the opportunities to diversify the local economy and improve the provision of local infrastructure, facilities and services.

4. Support capacity and resilience of individuals to support others

through mental health training and counselling services. 5. Actively pursue grant opportunities that benefit the Banana

Shire Corporate Plan. 6. Support the strong connection with sister cities for the mutual

benefits of this connection. 7. Support the buy local and buy from the bush campaigns to

support local businesses. Informing farmers, communities and government

1. Promote the delivery of local project, programs and services to the community through a range of media sources, particularly through social media.


Local Sub Plans, Supporting Plans and Policies Responsibility for the preparation and maintenance of appropriate sub and supporting plans rest with the relevant Combat Agency Controller or the relevant Functional Area Coordinator. The sub/supporting plans are developed in consultation with the Banana Shire Local Disaster Management Group and the community. The plans listed below are supplementary to this Adverse Events Plan. The sub/supporting plans have been endorsed by the Local Disaster Management Group and are determined as compliant and complimentary to the arrangements listed in this Plan. These plans are retained by the Local Disaster Management Officer on behalf of the Local Disaster Management Group and public release versions are available on the Council website. Plan / Policy Purpose Combat / Responsible

Agency Banana Local Emergency Management Plan

Details arrangements for preventation of, preparation for, response to and recovery from emergencies

Banana Shire Local Disaster Management Group

Banana Shire Flood Study Emergency management arrangements for flood operations

Banana Shire Local Disaster Management Group

Banana Shire Airports Emergency Plan

Emergency response to Banana Shire Airports

Airports Manager

Banana Shire Local Disaster Plan

Ensure the co-ordinated response to emergencies by all agencies

Banana Shire Local Disaster Management Group and Local Emergency Coordination Committees

Risk Management Policy Council’s commitment to adopting risk management principles

Banana Shire Council

Business Continuity Plan Provide a systematic approach for the management of a disaster to re-establish services and operations

Banana Shire Council


11.1.8 WATER FOR SPORTING GROUPS Date: 15 June 2020 Author: Thomas Upton – Chief Executive Officer File ID: Letter ID: Attachment: Minute No: OM004719 Resolution: That the Council Meeting be closed to the public at 11.33am pursuant to section 275 1(h) of the Local Government Regulation 2012 as it is necessary to do so to discuss commercial in confidence information that may adversely impact of other individuals. Moved: Cr Leo Seconded: Cr Boyce Carried That the meeting return to open Council at 11.52am. Moved: Cr Leo Seconded: Cr Semple Carried Resolution: 1. That Council authorise the Chief Executive Officer to negotiate a payment arrangement

for sports clubs with outstanding rates debt. 2. That Council resolve to review the water consumption concession for sporting clubs

for the purpose of discussion with the clubs. 3. That Council take no action on rate concessions for licenced clubs at this point in time. 4. That a full review of rating be undertaken for the shire in 2020 for application in the

2021/22 budget. Moved: Cr Leo Seconded: Cr Casey Carried Report Councillors have been provided with a confidential report.


General Business – Executive Services Director Infrastructure Services advised of receipt of official advice that Banana Shire Council has been allocated $1,808,133 under the Local Roads & Community Infrastructure Program. 12.0 Close of Meeting The meeting closed at 11.58am To be confirmed 22nd July 2020 Ordinary Meeting __________________________________ ___________________________________ MAYOR CHIEF EXECUTIVE OFFICER

Documents

BSC-CA-04-005 MINUTES