W A T K I N S - J O H N S O N C O M P A N Y Semiconductor Equipment Group

Bruce Mayer, PELicensed Electrical & Mechanical EngineerBMayer@ChabotCollege.eduEngineering 10PowerPointGuideLines

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringStudent PresentationsDuring Meeting of 7May & 12MayerOrder Set by Random Number GeneratorANY Topic OKEngineering topic preferred if possibleCounts as BOTH HW09 and EXTRA CreditWorth a Total of 6 pts out of 3And Do NOT have to do any more for HW09HW09 alternative = Exercise 14.11Write: Resume, Cvr Ltr, Thank You ltrBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringPrevious PPTs: PinBall Wizard, BreakDancing, Civil War Cannons, Hacky-Sack; but hadron collider, artificial heart valvesStudent Presentation LogisticsDone Using POWERPOINT10-15 Minutes5-10 SlidesInform Me of Your Intention by F/25AprBring Presentation on USB DriveInstructor Will load PPT file onto presentation computerStudent will Deliver the Presentation with the Aid of LaserPointer Presentation DeviceBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringStudent Presentation LogisticsIf MORE Presentations than the Allotted Time will go down the listWill Do as many As Time PermitsSimilar to Where-n-Why MiniPresentations;Will Start at the top of the list and work down as far as we canALL Student Presentations will be Placed on Presentation Computer for instructor Review

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringOnCampus PPT Prep ResourceThe Communications Studies Operation Maintains a COMMUNICATIONS LAB that is Available to ALL Students for FREEThe Comm Lab Specializes in Helping Students with PowerPoint PresentationsCommLab Located in Rm 803 For Hours of Operation and Other Info seehttp://www.chabotcollege.edu/commstudies/CSL.aspStudents should double-check time; above refer to Fa11 hoursTHE COMM LAB IS OPEN!What can Chabot students do in the Lab?Prepare for any presentation with a peer tutor.brainstorm topicsorganize ideasoutline speechesprepare speaker notes prepare visual aidesrehearse delivery, individually or in groupsRecord speeches for evaluation. Communication Lab >>> Veronica Martinez 9/12/2012 2:12 PM >>>Chabot Std PPT TemplateThe Standard Chabot College Template is OnLine athttp://www.chabotcollege.edu/photos/downloadpowerpoint.asp?filename=chabot2

I recommend using thisPresentation TrainingThe BEST Presentation Training Giving PresentationsThere is No Substitute for EXPERIENCE in this RegardPREPARE Carefully & ExtensivelyDo a POST-MORTEM EvaluationAsk YourSelf: What could I have done BETTERStudent Presentation ScoreCard

Some tips to make your presentations presentableBasic Power Point GuidelinesBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to Engineering

Compliment or Insult???!!!Why Use PowerPoint

Many People dont Like PPTThey say it Dulls the SensesSo does someone Writing-on and Talking-to the BlackBoardBut its Basically an Automated OHP or DocCamJust like an OHP or DocCam or BlackBoard it can be MISused BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsContrast is important.For paperDark text on a light background.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsFor projectionLight text on a semi-dark backgroundThe eye is attracted to the light on the screen

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsStick with a single background.The background is the stage for your information.Set the stage and leave it alone!

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsDont try to dazzle the audience with graphics or stylebut with the information.The medium is not the message.The information is the message.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsBalance.

Do not center bullet points.It makes the text ragged.And hard to read and follow with your eyes.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsBalance.

Generally, left-justify bullets.This keeps things neat..and easy to follow.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsBalance.

Centered graphics leave little room for text.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules for PresentationsBalance.

Place graphics off-center. More room for text. Better balance. More pleasing to the eye. Left placement leads the eye to the text.BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Rules - Capitalization AVOID ALL CAPS VERY HARD TO READ. First Cap More Formal Harder To Type And More Decisions. This is an example of capitalizing the first word Less formal. Easier to type and fewer decisionsBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringUse Restraint With FontsEmploy only a few...stick to familiar fontsStay away from gimmicky fonts unless for a theme.Keep type sizes consistent.Serif vs. Sans Serif.Serif ClassicSans Serif Modern

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringChoose Fonts WiselyItalics are more difficult to read.Use bold when you want some words to stand out.Font sizeEasy to read (18 pt)Easy to read (24 pt)Easy to read (32 pt)Easy to read (48 pt)

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringAvoid Text OverloadHaving too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringAnimate Bullets & GraphicsUse Simple Animation to Walk Thru the Slides for the AudienceAudience tends to Read the ALL text when the Entire Slide AppearsDetracts Focus from the SPEAKER (you!)Reveal Bullet Points ONE-at-a-TIMEEXPLAIN in YOUR WORDS the MEANING of the Bullet

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringLACK of Animatimation of BulletsUse Simple Animation to Walk Thru the Slides for the AudienceAudience tends to Read the ALL text when the Entire Slide AppearsDetracts Focus from the SPEAKER (you!)Reveal Bullet Points ONE-at-a-TIMEEXPLAIN in YOUR WORDS the MEANING of the Bullet

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to Engineering2D3D Visualization AidsUsing Labels on MultiView Drawings to Visualize the 3D form

Label surfaces; e.g.,Label vertices; e.g., 1,3

13S31SSBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringUse Solid Colors instead of fill Patterns on ChartsPatterns on bars or pie slices cause confusion.

Solid colors convey a clear bold message

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringUse Simple Tables to Present Numbers

Try not to make footnotes too smallBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringDont OverDo the AMOUNT of Data presented in tablesBasic Rules That You Must Have to Have a Good Presentation.One of the most common mistakes in creating a presentation is to place too much information on the screen. This can cause the reader to become distracted from the speakerjust like you are now. Audiences are much more receptive to the spoken word.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Presentation Mistakes. Too much information. Reader gets distracted Audiences are much more receptive to the spoken word.BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic RulesKeep it simple..Make bulleted points easy to read.Keep text easy to understand.Use concise wording.Bullets are focal points.Presenter provides elaboration.Keep font size large.Simply Animate Bullets & Graphics

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBasic Power Point GuidelinesBuild the Storydont give them too much info at once.Stick with the same transition.Be creative but leave some color choices to professionals.Try Stick to the 6-6 RuleSix words per line Six lines per page

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringChoosing a Color SchemeBeginners Should Stick with Power Point defaults or company standard templates.What may look good on your computer may be unreadable when projected.Remember to use strong, contrasting colors for Text.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringThe Color WheelColors separated by another color are contrasting colors (also known as complementary)Good CONTRASTAdjacent colors (next to each other) harmonize with one another. e.g. Green and YellowGood BLENDING

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringUse Contrasting ColorsLight colors on dark background.

Dark colors on light background.BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBackground BadAvoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use No More than two Background forms

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to Engineering

Clip Art & GraphicsA few excellent graphics are better than many poor ones. Photographs can be powerful.Use sparingly!

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to Engineering

Religious leaderCivil rights activistAuthorPoetMinister

Martin Luther King Jr.

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringMartin Luther King Jr.

Religious LeaderCivil Rights AdvocateAuthorPoetMinisterBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringGood Chart Clear & Concise

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringBad Chart Busy & Unclear

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringSome CommentsThe Previous Tips are Good for General Interest Presentations6 Words per Line, 6 Lines per Slide is Easy to Follow, ButBuilds a NON-Archival SlideIf Handouts are Made, Audience MUST MAKE NOTESThis is at Least as Distracting as Too Much TextSlide Set is not FREE STANDINGBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringComments cont.You Dont Want the Medium to Overwhelm the Message, ButPresentation Should Show Respect for the Audience byBeing NEAT and Well ORGANIZEDRehearsed Ahead of Time if NeededMade Available Either In HardCopyOnLineBMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringComments cont.Technical Presentations Tend to be Graphics-Heavyc.f. Guest Speaker PresentationsThe MOST Difficult Task in Slide Construction BalancingInformation OverloadThe slides look BusyInsufficient InformationLeaves audience in the dark

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringSummary Need Careful Preparation Keep the Presentation SimpleAvoid Busy SlidesToo Much Text, Confusing GraphicsKeep Information Well OrganizedDo NOT read from your slides verbatimRemind the audience of key points at the end of the presentation

BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt#Bruce Mayer, PE Engineering-10: Intro to EngineeringSheet: 1st Qtr2nd Qtr3rd Qtr4th QtrBlueRedHatchOther

Use TablesFor Your NumbersBut Not too Many

This row1090100

This row0.60.41

This row123

That row123

Good20.430.627.438.69034.620.431.6

Blue BallsRed BallsItems Sold in First Quarter of 2002

Sheet1JanuaryFebruaryMarchAprilBlue Balls20.427.49020.4Red Balls30.638.634.631.6

Sheet2

Sheet3

Good20.430.627.438.69034.620.431.6

Blue BallsRed BallsItems Sold in First Quarter of 2002

Bad20.430.627.438.69034.620.431.6

Blue BallsRed Balls

Sheet1JanuaryFebruaryMarchAprilBlue Balls20.427.49020.4Red Balls30.638.634.631.6

Sheet2

Sheet3