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October 16-22, 2016
Greek Division Handbook
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TABLE OF CONTENTS
2016 All-University Homecoming Student Committee--------------------------------------- 3
Homecoming Meetings------------------------------------------------------------------------------ 4
Homecoming Week Schedule---------------------------------------------------------------------- 5
General Homecoming Rules------------------------------------------------------------------------ 6
Checklist----------------------------------------------------------------------------------------------- 7
Event Points------------------------------------------------------------------------------------------- 8
Entry Form--------------------------------------------------------------------------------------------- 9
K-State Ambassador Process ---------------------------------------------------------------------- 11
Homecoming Philanthropy 5K Run/Walk------------------------------------------------------- 13
Chapter Sign Up Sheet Example--------------------------------------------------------------- 14
Participant Waiver------------------------------------------------------------------------------- 15
Volunteer Form---------------------------------------------------------------------------------- 16
Spirit Sign----------------------------------------------------------------------------------------------- 17
Expense Report----------------------------------------------------------------------------------- 18
Pant the Chant---------------------------------------------------------------------------------------- 19
Expense Report----------------------------------------------------------------------------------- 20
Paint the ‘Ville----------------------------------------------------------------------------------------- 21
Wildcat Request Live-------------------------------------------------------------------------------- 22
Participant Waiver------------------------------------------------------------------------------- 23
Expense Report----------------------------------------------------------------------------------- 24
Children’s Carnival----------------------------------------------------------------------------------- 25
Float Competition------------------------------------------------------------------------------------ 26
Expense Report----------------------------------------------------------------------------------- 27
Parade/Spirit Competition-------------------------------------------------------------------------- 28
Pep Rally------------------------------------------------------------------------------------------------ 29
Football Game----------------------------------------------------------------------------------------- 29
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2016 HOMECOMING STUDENT COMMITTEE Alumni Association Staff and Interns Andrea Bryant Gladin office: 785.532.5056
Director of Alumni Programs [email protected]
Chelsi Medved cell: 785-410-6697 office: 785.532.5070
Programs Coordinator [email protected]
Courtney Claxton 913.617.4059
Student Intern: 5k Run/Walk [email protected]
Jenna Kriegh 785.821.6114
Student Intern: Parade [email protected]
Andrew Nevins 913.636.6223
Student Intern: Pep Rally/Publicity [email protected]
2016 Homecoming Committee
Ronald Atkinson Maddy Lancaster
Ellery Barnes Kerrie Leinmiller-Renick
Regina Basse Mandy Marchesini
Taylor Beashore Lindsay May
Meredith Clark Maggie Meyer
Courtney Claxton Rachel Meyers
Edgar Cordero Andrew Nevins
Allison Doll Hunter Post
Mohri Exline Shaylene Rees
Haley Hannaman Lucas Renz
Raegan Hildebrand Christopher Rieber
Brett Holle Greg Rieber
Emily Ingram Eliza Scott
Kyler Jost Hanna Vu
Jordan Kiehl Cody Watson
Emily Klesner Geneva White
Lean Knobel Megan Williamson
Jenna Kriegh Josh Woods
Jackson Lage
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HOMECOMING MEETINGS
All-University Homecoming Meetings: *If one representative from each chapter is not in attendance, a 5 point penalty will be
enforced.
Monday, August 29 @ 6:30 pm
K-State Alumni Center – Banquet Room C, 1st floor
Monday, October 10 @ 6:30 pm
K-State Alumni Center – Banquet Room C, 1st Floor
5K Run/Walk volunteer meeting to follow at 7:15 pm
*ALL 5K volunteers must be present
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HOMECOMING 2016
SCHEDULE OF EVENTS
Sunday, October 16 Homecoming Philanthropy 5K Run/Walk, Alumni Center, race begins at 10 am
Spirit Signs displayed, Campus, 12-2 pm, judged at 2 pm
Sidewalk Chalking, Bosco Student Plaza, 12-2 pm, judged at 2 pm
Coloring Contest winners displayed at Manhattan Town Center
Crazy Cat Kickoff, Memorial Stadium, 5:30 pm
Pant the Chant, Bramlage Coliseum, 8 pm
Tuesday, October 18 Paint the ‘Ville, Aggieville, 10 am - 5 pm, judged at 5 pm
Wildcat Request Live, Bramlage Coliseum, 8 pm
Thursday, October 20 K-State Ambassador Elections, www.k-state.com/studentambassadors, 8 am - 5 pm
Children’s Carnival, K-State Student Union, 6-8 pm
Friday, October 21 Trick-or-Treat in Aggieville, 3-5:30 pm
Parade, route begins at Manhattan Town Center, 5 pm
Pep Rally, Larry Norvell Band Shell, City Park, immediately following parade, (approx. 6:30 pm)
Saturday, October 22 Homecoming Pregame, Cat Town, time TBD
Football game, K-State vs. Texas, time TBD
Volleyball game, K-State vs. West Virginia, time TBD
Winning spirit signs displayed at Bill Snyder Family Stadium
Committee recognized & new ambassadors announced during football half time
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2016 HOMECOMING COMPETITION General Rules
ABSOLUTELY NO ALCOHOL. This includes bringing or using alcohol at an event or attending an
event under the influence of alcohol. This rule also applies to any other intoxicant. Intoxicants will not
be tolerated at any Homecoming events and activities including practices, rehearsals, and preparations
for any Homecoming related activities. Any member of your group violating this rule during
Homecoming events and activities will cause your entire group to be disqualified from all Homecoming
competitions. All groups must adhere to the Joint Interfraternity/Panhellenic Council event responsibility
policy. Failure to comply may result in disqualification and judicial review by the Office of Fraternity and
Sorority Life.
In all competitions, the decision of the judges is final. Questions or concerns regarding the Homecoming competition should be addressed to the Alumni Association. Questions regarding the
event responsibility policy should be directed to the Office of Fraternity and Sorority Life.
The Homecoming Committee reserves the right to deduct points from a pairing/organization’s event
score for any reason it deems necessary. Reasons for point deductions include, but are not limited to:
false expense reports, failure to follow rules, and failure to turn in required documents. In most cases,
the committee will deduct five points from an event total, but that remains at the discretion of the
committee.
o For example: If the Homecoming Committee determined an aspect of your float was excluded from the
expense report. Your pairing may have placed third with a score of 88, but the five point deduction
would make your float score 83. The fifth place group finished with a score of 84. Your pairing would
still receive participation points, but your group would have lost its placing and the points for placing.
Please help control misunderstandings and rumors during the week; if you have questions or need clarification on any part of the competition please the Alumni Association
Alumni Association Programs Department
Office: 785.532.5070
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2016 HOMECOMING CHECKLIST
Wednesday, September 21 Submit Homecoming Competition Entry Form (one form per pairing) to the
Alumni Center by 12 pm. See pages 9 & 10 of handbook.
Thursday, September 29 Applications for Student Ambassador are due by 11:59 pm.
Thursday, October 6 Submit 5K Run/Walk Pairing Volunteer Form (one form per pairing) to the K-
State Alumni Center by 12 pm. See page 16 of handbook.
Thursday, October 6 Submit music on CD for Wildcat Request Live to the Alumni Center by 12 pm.
No changes can be made to the music after this date, unless requested by
committee.
Thursday, October 6 5K Run/Walk registrations due by 12 pm. Each chapter must complete the Greek
5K Run/Walk entry form found online at k-state.com/5K. This form should be
sent electronically to [email protected] by 12 pm. Entry fees and a printed copy of
the form are also due at the Alumni Center by 12 pm.
Monday, October 10 Mandatory Meetings: All U at 6:30 pm and 5K Run/Walk Volunteers at 7:15 pm.
Friday, October 14 Expense report for Pant the Chant is due to the Alumni Center by 12 pm. See
page 20 of handbook.
Friday, October 14 Pick-up 5K Run/Walk packet between 2-5 pm at Alumni Center. Greek chapters
MUST pick-up at this time.
Sunday, October 16 Display Spirit Sign 12-2 pm. Turn in expense report for Spirit Sign
competition to a Homecoming Committee member at time of display. See page
18 of handbook.
Monday, October 17 Wildcat Request Live prop check-in at Bramlage Coliseum tunnel from 4-5 pm.
Tuesday, October 18 Expense report and waivers for Wildcat Request Live are due to Alumni Center
by 12 pm. See pages 23 & 24 of handbook.
Thursday, October 20 Vote for Student Ambassador, 8 am - 5 pm by going to
k-state.com/studentambassadors.
Friday, October 21 Expense report for float due to the Alumni Center by 12 pm. See page 27 of
handbook.
Friday, October 21 Complete touch ups to your Aggieville window for the parade by 2:30 pm.
Sunday, October 23 Remove Spirit Sign from Campus by 2 pm. Facilities reserves the right to charge a
fee to any pairing that does not remove their sign by this time.
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2016 HOMECOMING POINTS - GREEK
The events listed below will be used to determine the overall Homecoming Winner for 2016. All judges score
strictly on the criteria in your handbook. An average is taken of the judges’ scores to determine the
winner. ALL individual event and overall winners will be announced for the first time at the Pep Rally on
Friday, Oct. 21. In all competitions, the judges' decisions are final.
Points will be awarded as follows for participation and achievement in the following activities:
Philanthropy 5K Run/Walk 100 points for complete participation Bonus points possible
Spirit Sign
20 points for participation plus
1st = 50 points
2nd = 40 points 3rd = 30 points
4th = 20 points 5th = 10 points
Pant the Chant
40 points for participation plus
1st = 75 points
2nd = 65 points 3rd = 55 points
4th = 45 points 5th = 35 points
Paint the ‘Ville
20 points for participation plus
1st = 50 points
2nd = 40 points 3rd = 30 points
4th = 20 points 5th = 10 points
Wildcat Request Live
20 points for participation plus
1st = 75 points
2nd = 65 points 3rd = 55 points 4th = 45 points
5th = 35 points
Children’s Carnival
20 points for participation plus Bonus points possible
1st = 50 points 2nd = 40 points
3rd = 30 points 4th = 20 points
5th = 10 points
Float
40 points for participation plus
1st = 75 points 2nd = 65 points
3rd = 55 points 4th = 45 points
5th = 35 points
Parade
20 points for participation plus
1st = 50 points 2nd = 40 points 3rd = 30 points
4th = 20 points 5th = 10 points
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2016 ENTRY FORM - GREEK
Due: Wednesday, September 21 Time: 12 pm Location: Programs Suite
2nd Floor Alumni Center
*Only ONE form per pairing is required
Pairing or Organization:
__________________________________________ ______________________________________
__________________________________________ ______________________________________
Overall Contact(s):
Name Phone E-mail
Name Phone E-mail
Name Phone E-mail
Name Phone E-mail
Overall Contacts are the same for ALL events
All-University Philanthropy 5K Run/Walk ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
Spirit Sign ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
Pant the Chant ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
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Paint the ‘Ville ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
Wildcat Request Live ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
Children’s Carnival ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
Float ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
Parade ame as overall contact(s)
Name Phone E-mail
Name Phone E-mail
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K-STATE STUDENT AMBASSADORS Two K-State Student Ambassadors represent the student body at Alumni Association events throughout the
state and at University activities. Ambassadors are elected by the student body at Homecoming each year and
serve until new Ambassadors are elected.
JOB DESCRIPTION: The K-State Student Ambassadors' duties include the following:
Visit with prospective students and alumni at Alumni Association events throughout the state of Kansas.
The ambassador should be prepared to give a short presentation about current student life at K-State at
any time during their tenure. Ambassadors are encouraged to work together to compile a short outline
that either Ambassador can use individually or that they can use for a presentation together.
Attending Student Alumni Board and Homecoming Committee meetings and activities.
Alumni Association programming on campus – i.e. reunions, Alumni Fellows, and other special events.
Assist the President's Office as needed.
EVENT EXPENSES: All expenses associated with Alumni Association activities will be covered for the ambassadors, including
transportation to off campus events. Ambassadors are responsible for travel expenses if they choose to travel
separately to events.
EVENT ATTENDANCE: The Alumni Association shall act as the clearinghouse when requests for appearances are made specifically
to the Ambassadors, with the exception of the President's Office. This is strictly to protect the
Ambassadors from requests that they may be unable to fulfill. All requests should be directed to the adviser.
Many events are scheduled during the summer months and Ambassadors are required to be present for
these events. The Ambassadors should feel free to turn down any events requesting their attendance if
there are conflicts because of academic reasons, upon consulting the adviser.
The Ambassadors will meet periodically with the adviser to coordinate their events calendar. Because the events the Ambassadors will attend vary in location and purpose, the adviser will give guidance on dress.
The Ambassadors are expected to be punctual for all event departures and/or listed event times.
SELECTION PROCESS: The Student Ambassador selection process consists of the following and will be gradually reduced following
each step of the process:
Application review (see pg. 12)
Interview with a student panel
Interview with a faculty/staff panel, where each candidate is asked to give a 2-4 minute presentation on
the Homecoming theme “Growing Up Purple”
Voting by the student body during Homecoming week
ADVISOR: Gavin Hargrave
Associate Director of Alumni Programs
[email protected] 785.532.5057 (office)
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Applications must be completed and submitted online at: www.K-State.com/StudentAmbassadors
All applications must be submitted by 11:59 pm, Thursday, September 29, 2016.
SAMPLE AMBASSADOR APPLICATION
Name ___________________________________ WID # _______________________
Female ______ Male ______
Email Address _______________________ Cell Phone #_________________________
Present Campus/Manhattan Address ____________________________________________
Academic Major _________________________________ Class Year Fall ’16: ___________
Grade Point Average: Spring ‘16 ________________ Cumulative _________________
Anticipated Graduation Date Hometown _______________________
Parents’ Names ___________________________________________________________
Parents’ Address(es) _______________________________________________________
Parents’ Phone Number(s) ___________________________________________________
List three campus organizations in which you have actively participated. Indicate all leadership positions within
these three organizations.
List three community and work experiences in which you have actively participated. Indicate all leadership
positions within these experiences.
1. In one sentence, why do you want to be a K-State Ambassador?
2. Twenty years from now, as a K-State alumnus, what will you remember about being a K-State student?
3. How would you describe K-State in 50 words or less?
4. Describe what you would do if presented with the following situation.
You enter a room of strangers at an Alumni/Student Event and you are approached by a K-State Alum and her
daughter, who is a prospective college student. What would be your pitch in order to convince her that K-State is the
right choice for her?
5. List two university references and please include their position at K-State and campus phone number.
Applications are due by 11:59 pm, Thursday, September 29, 2016.
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HOMECOMING PHILANTHROPY 5K RUN/WALK Benefitting the USO Fort Riley
Date: Sunday, October 16 Time: 10 am Location: Alumni Center POINTS: 100 points: 20 individuals from your pairing MUST cross the finish line on race day
10 points: Every 5 additional individuals to participate from your pairing
*Max of 50 additional bonus points can be accumulated
*Pairings will lose 10 points from their 5K Run/Walk total for each volunteer that does not fulfill his/her responsibilities.
REGISTRATION: Thursday, October 6 by 12 pm 1. Email entry form (found online at www.k-state.com/homecoming) to [email protected]
Each chapter must complete the 5K Run/Walk Entry Form found online (example on page 14)
2. Submit the following in person on Thursday, October 6 to the Alumni Center Programs Suite
1. Printed version of the 5K Run/Walk Entry Form
2. Entry Fees (Payment required in full, made out to the K-State Alumni Assn. One check for all
chapter members)
$17 for students if registered before 12 pm on Thurs., Oct. 6
$25 for students if registered after 12 pm on Oct. 6 (not guaranteed a t-shirt)
3. Participant waivers
All participants must sign the individual waivers on page 15 (make sure number of
waivers matches number registered on your entry form)
4. Volunteer form (page 16)
Tuesday, October 11 at 5 pm
1. No substitutions between 5k Run/Walk participants will be allowed after this date.
PACKET PICK UP:
Friday, October 14 at 2-5 pm – Barrett Den, Alumni Center
1. You are required to send one representative to pick up your chapter’s packets. PLEASE inform your
runners that their bag will NOT at the Alumni Center!
RACE DAY:
Sunday, October 16 at 10 am – Alumni Center
1. Race begins at 10 am.
2. Race packets will include a race number that must be worn during the 5K Run/Walk.
3. Participation points are figured from the timing chips that cross the finish line.
4. A map of the race course is available at k-state.com/homecoming. A time limit of 90 minutes must be
met in order for points to be obtained.
VOLUNTEERS:
Thursday, October 6 @ 12 pm – Programs Suite, Alumni Center 1. Each pairing/organization must supply the Homecoming Committee with 4 volunteers for race day
2. Individuals’ names and contact information must be filled in on the form on page 14
Monday, October 10 @ 7:15 pm – Banquet Room C, Alumni Center
1. Mandatory volunteer meeting
Sunday, October 16 @ 9:00am- Alumni Center 1. All volunteers arrive to work the race
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WAIVER
Homecoming Philanthropy 5K Run/Walk
Due: Thursday, Oct. 6, 2016
Please read and sign this waiver
to participate in the 5K Run/Walk.
In consideration of your acceptance of this entry, I hereby, for myself, my heirs, my
executors and administrators, waive any and all of my rights and claims for damages
I may have against sponsors, coordinating groups and any individuals associated with
the event, their representatives, successors and assigns for any and all injuries
suffered by me in connection with said event. Also, none of the above are
responsible for the loss of personal items nor any other form of aggravation in
connection with said event. I have been warned I must be in good health to
participate in this event. In filling out this form, I acknowledge that I am an amateur
in such events. I also give my permission for the free use of my name and picture in
any broadcast, telecast, or print media account of this event.
In filling out this form I acknowledge I have read and fully understand my own liability
and do accept the restrictions.
Name ___________________________________________
Signature ________________________________________
Date ____________________________________________
All waivers are due by 12 pm on Thursday, Oct. 6.
This form is also available at k-state.com/homecoming
Page | 16
5K RUN/WALK VOLUNTEER FORM – GREEK
Due: Thursday, October 6 Time: 12 pm Location: Programs Suite 2nd Floor Alumni Center
Greek Pairing: _____________________________________
_____________________________________
_____________________________________
Please list pairing’s volunteers:
Name Chapter Shirt Size Phone # E-mail
1._____________________________________________________________________
2._____________________________________________________________________
3._____________________________________________________________________
4._____________________________________________________________________
Additional volunteers (optional)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
All volunteers must attend a short meeting on Monday, October 10 at 7:15 pm and work
the race on Sunday, October 16 from approximately 9-11:30 am
Pairings will lose 10 points from their 5K Run/Walk total for each volunteer that does not
fulfill his/her responsibilities
Page | 17
SPIRIT SIGN – GREEK
Date: Sunday, October 16 Time: 12 - 2 pm Location: Campus Judging begins at 2 pm
POINTS: 100 points: 25 points possible for the following categories Originality & Creativity K-State Spirit
Adherence to Theme Overall Appearance
RULES AND GUIDELINES: 1. Your sign should incorporate the theme, “Growing up Purple”.
2. Pairing names need to be on the front of the sign.
3. Maximum size is 8 feet by 8 feet. There will be a penalty for signs over maximum size.
4. Signs can only be two-dimensional. However, textured materials are allowed.
5. The sign can only be decorated on one side and must be waterproof.
6. Groups must secure their sign using supplies such as rope/stakes and/or a support board (see
examples below).
- Groups must provide their own stakes, rope, support boards, and any other supplies needed for setup.
- Tent stakes must be wood or plastic and be driven below the surface of the grass to prevent
accidental injury. A maximum length of 6” and diameter of 1”.
7. The use of electricity/batteries is not allowed.
8. Drop off area is east of Bosco Plaza, behind Anderson Hall - do not leave vehicles unattended. 9. A contact name, and phone number must be included on the back of the sign. This number will
be used if a problem would arise with the sign.
10. Please check your sign daily to make sure its standing and in good condition.
11. The Homecoming Committee reserves the right to display only those signs deemed to be in good taste.
12. The top three signs in the each division will be displayed at the football game on Saturday, October 22. A
Homecoming Committee member will contact the winning group to make arrangements for the signs to be
taken to the designated area and removed by Oct. 23.
13. Each group is responsible for displaying its own sign and must remove the sign by 2 pm, Sunday, Oct. 23.
Groups will be fined if the signs are not removed by the proper time.
BUDGET $175: 2. During setup, please turn in the construction expense report, along with copies of receipts to
the appropriate Homecoming Student Committee.
3. A form is included on page 18 of this handbook for use in reporting expenses. Expenses are
defined as any construction materials other than tools or equipment. This would include
wood, paint brushes, paper, small hardware, sheets, paint, crepe paper, paste, adhesives, etc. Any
donated materials are to be estimated at retail value and included as expenses. Items used that
are already on hand must be estimated at retail value and included in the reporting of expenses.
Please include ALL expenses incurred.
Side view set up examples:
Page | 18
SPIRIT SIGN - EXPENSE REPORT
Due: Sunday, October 16 Time: at time of display Location: Campus
Greek Pairing: _______________________________________________
_______________________________________________
_______________________________________________
The following guidelines must be used in the reporting of expenses:
1. Any item purchased or rented must have proof of purchase. Receipts should be photocopied on 8 ½
x 11 paper and attached to this form. NO original receipts accepted.
2. Any item purchased or rented and used as part of the sign must be reported with the item’s total
cost.
3. Any item previously owned or donated for on the Spirit Sign must be reported.
BUDGET $175: Purchased Rented Item description Quantity Total Cost
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
TOTAL $_________
Already Owned Donated Item description Quantity
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
No individual receipts, only copies on 8 ½ x 11 paper!
Page | 19
PANT THE CHANT – GREEK Date: Sunday, October 16 Time: 8 pm doors open at 7:30 pm Location: Bramlage
Order of appearance and assigned seating will be given at the All-University meeting on Oct. 10 POINTS: 100 points: 20 points possible for the following categories
Rhythm Loudness K-State Spirit
Originality Adherence to theme
Order of Omega will be collecting nonperishable food items to help Cats for Cans. Collecting at entrance of Pant the
Chant and donated to Flint Hills Bread Basket. We encourage groups to donate, but it is not required for admittance.
DEADLINES: All items turned in at Programs Suite on the 2nd Floor of the K-State Alumni Center.
□ Expense reports with COPIES of receipts turned in by 12 pm on Friday, October 14 (see pg. 20)
RULES AND GUIDELINES: 1. Performing groups must consist of a minimum of 40 individuals and no more than 60. Groups must be
approximately 50% female and 50% male. There must be approximately 50% active members and 50%
new members performing for each chapter. Participants are required to bring their student ID to the
event for verification.
2. Order of performance will be announced at the All University Homecoming meeting on Monday, Oct. 10.
The order will not be changed under any circumstances; this includes tests or other potential conflicts.
3. Seating charts with detailed seating arrangements and more specific information will be given at the All-U
meeting on Oct. 10.
4. Performing members must be seated together by 7:40 p.m. All participants and non performing chapters
must stay in assigned area until the entire competition is complete. Failure to do so will result in a penalty.
5. No switching positions with another performer will be allowed during performance.
6. No amplification devices, radios, noisemakers, microphones or musical instruments will be allowed. Any
group using these items will be disqualified. Noises made by the human body (i.e. cheering, clapping,
stomping, etc.) are the only instrument that may be used.
7. Props such as signs, hand paint, glow sticks, matching gloves, etc. can be used for performing. If any objects
are thrown, the group will be penalized 5 points. A second offense will result in disqualification. If there is
any question concerning your props, please contact a member of the Homecoming Student Committee.
8. There is a time limit of 1 minute 30 seconds. There will be a 5 point penalty if a group exceeds this limit.
9. Your performance, centered on the theme, “Growing up Purple” and the Homecoming pairing’s names
must be included in the chant.
10. All chants must be in good taste. The Homecoming Committee reserves the right to disqualify groups for
inappropriate material or actions.
11. No food or drinks will be allowed during performance. Trash left behind is grounds for point deduction.
BUDGET $150: □ Spending limit of $150 for the Pant the Chant competition will be shown on the expense report on page 20
with copies of the receipts.
□ Expenses are defined as any materials used other than tools or Homecoming attire and shoes. This would
include signs, props, paint, glow sticks, gloves, hats, sunglasses, non-Homecoming attire, etc. Donated
materials and items that are already on hand are to be estimated at retail value and included as expenses.
Please include ALL expenses incurred.
Page | 20
PANT THE CHANT - EXPENSE REPORT
Due: Friday, October 14 Time: 12 pm Location: Programs Suite
Greek Pairing: _______________________________________________
_______________________________________________
_______________________________________________
The following guidelines must be used in the reporting of expenses:
1. Any item purchased or rented must have proof of purchase. Receipts should be photocopied on 8 ½ x
11 paper and attached to this form. NO original receipts accepted.
2. Any item purchased or rented and used as part of PTC must be reported with the item’s total cost.
3. Any item previously owned or donated for use in PTC must be reported.
BUDGET $150:
Purchased Rented Item description Quantity Total Cost
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
TOTAL $_________
Already Owned Donated Item description Quantity
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
No individual receipts, only copies on 8 ½ x 11paper!
Page | 21
PAINT THE ‘VILLE – GREEK Date: Tuesday, October 18 Time: 10 am – 5 pm Location: Aggieville
Window assignment will be selected at the Oct. 10 at the All University meeting. POINTS: 100 points will be awarded based on the following categories:
Originality & Creativity - 40 points
Adherence to Theme - 25 points
Overall Appearance - 35 points
RULES AND GUIDELINES:
1. Judging will take place at 5 pm on Tuesday, October 18. Painting must be complete at this time. 2. “Growing up Purple” must be incorporated into the design.
3. Groups must provide all supplies needed for the event (paint, step stool, drop cloth, etc).
4. One window per pairing. Placement of your group with a business’ window will be drawn at the All
University Homecoming meeting on Monday, Oct. 10. There will be a 5 point penalty for using
space other than your designated area. Please keep in mind that window sizes vary.
5. Window must be painted with a water-based paint. Make sure to order supplies in advance.
6. Window markers are not allowed. Only paint can be used on windows!
7. To ensure paint will adhere, windows are required to be pretreated with glass window
prep/pretreat. We recommend “Jazz Window Prep” that can be purchased on Amazon. Follow
directions carefully when using product.
8. A sign will be provided in the bottom right/left corner with your pairing’s name to designate which
window of the business you have been assigned. Please do not cover this sign up with your design.
9. Pairings will be penalized 5 points for getting paint on sidewalks or buildings. 10. We cannot guarantee access into the business of the window you are painting. Take this into
consideration when deciding to use a stencil. Also keep in mind that window sizes may vary.
11. The Homecoming Committee reserves the right to clean any window(s) deemed inappropriate.
12. No expense reports are required for the Paint the ‘Ville competition.
13. Any touch-ups should be done by 2:30 pm, Friday, October 21. The parade route will run through
Aggieville, so windows should look nice for the parade crowd.
14. In case of inclement weather a plan will be in place by 9:00 am on the day of the event. Your
Homecoming chair should check his/her e-mail or call 785.532.5070 for more information.
15. Your pairing/organization is not responsible for cleaning the windows after the week concludes. The
Alumni Association professionally cleans each window.
Page | 22
WILDCAT REQUEST LIVE – GREEK
Date: Tue., October 18 Time: 8 pm - doors open at 7:30 pm Location: Bramlage Order of appearance will be announced at the Oct. 10 at the All University meeting.
POINTS: 100 points (20 points possible for the following categories):
Overall Performance Adhering to Homecoming Theme
Creativity Lip Sync/Choreography K-State Spirit
DEADLINES: All items need to be turned in at the Programs Suite on the 2nd Floor of the K-State Alumni Center.
□ Songs on CD in a cover by 12 pm Thursday, October 6
□ All waivers turned in together by 12 pm Tuesday, October 18
□ Expense report turned in by 12 pm Tuesday, October 18
RULES AND GUIDELINES:
1. Max number of participants will be 20 individuals. Of these, only 10 females may participate.
2. NO EXPLICIT LYRICS or INAPPROPRIATE SUBJECTS WITHIN SONG SELECTION. Songs should be submitted on a CD on time or be penalized 5 points. Homecoming Committee will review CD’s. Music cannot be retrieved from the committee, so make two copies for practice purposes. Absolutely no changes can be made to the music after the CD is
submitted (unless requested by the committee). Your pairing is required to bring an extra copy of your music with you to the event.
3. There is a time limit of 4 MINUTES. A 5 point penalty will be imposed if a group exceeds this limit.
4. All performances must be in good taste. Remember the community could be in attendance (i.e., children!). The Homecoming committee reserves the right to disqualify groups for any inappropriate material or actions.
5. Tumbling will be allowed in performance, NO stunting will be allowed (i.e., pyramid, scorpion, heel stretch, etc.).
6. Objects may not be thrown towards/at audience during any part of the performance including balls, shirts, or other props.
7. Points will be deducted for unsafe departures from the competition area (i.e., rushing the crowd and “dog piling”).
8. Electricity will be provided for sound & lighting only. Not for other items (i.e. smoke machines, fans, etc.).
9. Props will be allowed (costumes, etc.) but should be in good taste. No firearm props allowed. Judge’s criteria will not be based on elaborate props or costumes.
10. Shoes should have non-marking soles.
11. “Growing up Purple” should be the center of your performance and chapter pairing letters must be visible on props during the routine.
12. All props must be fully assembled and checked in between 4 - 5 pm on Monday, Oct. 17 in Bramlage tunnel or they
will NOT be allowed during performance. All props must be approved by Bramlage personnel. Due to space, no pre-assembly is allowed in Bramlage tunnel. All props to come in contact with floor must be set on rugs or carpet and
stay stationary throughout the performance. No sandbags are allowed to help props stand up.
13. Groups will be allowed to have 5 helpers per pairing to help move sets on and off the stage during the performance.
14. All participants must sign a waiver. All waivers from each pairing need to be turned in together. See page 23 in handbook.
15. Order of appearance will be announced on October 10 at the All-University Homecoming meeting. If your group has concerns about your placement, contact the Alumni Association. Absolutely no alterations to the order after Wednesday,
October 12. No alterations due to classes or exams, so make sure performers are available before you begin practicing.
16. Pairings are required to stay for the entire event. Leaving early may result in penalties.
BUDGET $250:
□ ALL props, costumes, music, decorations, etc. specifically purchased, rented or made for WRL or another Homecoming event cannot exceed the $250 spending limit. If props or costumes are not on expense report, a 5
point penalty will be imposed. See page 24 in handbook.
□ All previously owned and donated items need to be listed on the expense report. Shoes NOT included in this limit.
Page | 23
Liability Release and Covenant Not to Sue
Wildcat Request Live
Tuesday, October 18, 2016
You must read and sign this document
to participate in the WRL competition.
In consideration of the acceptance of this entry, I hereby agree to release and hold harmless the
WRL sponsors and coordinating groups, the Kansas State University Alumni Association,
Kansas State University, and K-State Athletics, Inc., including their employees, representatives,
successors, and assigns (“the Releasees”) from any and all legal claims (including but not limited
to claims for personal injury or for property loss or damage) that may arise through my
participation in the WRL competition, including claims that arise due to a Releasee’s negligence.
I further agree that I will not initiate any claim or suit against the Releasees arising from or
relating to my participation in the WRL competition. I make this agreement for myself and my
heirs, executors, and administrators.
I understand that I must be in good health to participate in this event. I further certify that I am
an amateur in such events. I also give my permission for the free use of my name and picture in
any broadcast, telecast, or print media account of this event.
By completing and submitting this form, I acknowledge I have read and fully understand this liability
release and covenant not to sue.
Name ___________________________________________
Signature ________________________________________
Date ____________________________________________
All liability releases are due by 12 pm on Tuesday, October 18.
Page | 24
WILDCAT REQUEST LIVE - EXPENSE REPORT
Due: Tues., October 18 Time: 12 pm Location: Programs Suite
Greek Pairing: _______________________________________________
_______________________________________________
_______________________________________________
The following guidelines must be used in the reporting of expenses:
1. Any item purchased or rented must have proof of purchase. Receipts should be photocopied on 8 ½ x
11 paper and attached to this form. NO original receipts accepted.
2. Any item purchased or rented and used as part of WRL must be reported with the item’s total cost.
3. Any item previously owned or donated for use in WRL must be reported.
BUDGET $250:
Purchased Rented Item description Quantity Total Cost
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
TOTAL $_________
Already Owned Donated Item description Quantity
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
No individual receipts, only copies on 8 ½ x 11 paper!
Page | 25
CHILDREN’S CARNIVAL – GREEK
Date: Thurs., October 20 Time: 6 – 8 pm Location: Student Union
POINTS: 100 points for booth:
Design & Appearance – 30points
Adherence to theme – 35points
Good Interaction with Children – 35points
Bonus points: Max of 30 points
Individuals in theme attire - 3 points/person RULES AND GUILDELINES:
1. Booth size will be approximately 10 x 10. One 6’ table and two chairs will be provided. 2. Set up will take place from 5-5:30 pm. Do not leave vehicles unattended while unloading.
3. Your booth location will be assigned upon your arrival for setup.
4. Masking or painters tape only. No scotch or duct tape.
5. Each pairing’s booth must carry out the theme, “Growing up Purple” and must be in good taste, as this is
an event attended by the parents and young children of the Manhattan community.
6. Each pairing must have a minimum of 5 individuals at the booth, with a maximum number of 10
individuals (fewer or more volunteers will result in a penalty). Greek pairings must have at least
1 person from each chapter at the booth at all times in order to gain your participation points.
7. Points will be awarded based on the number of people at the booth when judges arrive.
8. Bonus points will be awarded for each individual of your pairing at the booth that is dressed in attire to
promote the theme, “Growing up Purple”.
9. Judging will take place during the event.
10. No expense reports are required for the Children’s Carnival.
DO’S AND DON’TS:
Think safety first: no sharp objects, weapons, dry ice, smoke effects, or violent themes.
Plan an interesting and interactive display to engage as many ages of children as possible.
Make candy or give-a-ways a reward for participants.
Keep activity simple.
If you want to hang something, a Union Maintenance Repair Technician or other Union employee must
do it. No scotch or duct tape or tacky putty allowed.
Helium tanks need to be secured to pillars or permanent secure objects.
No hay, straw, or cornstalks.
No power will be available.
No water games allowed.
Page | 26
FLOAT – GREEK Date: Friday, October 21 Time: 1:00 – 2:30 pm - judging starts at 2:30 pm
Location: Parking lot southeast of JC Penney
POINTS: 100 points:
Design & Appearance - 40 points total Use of theme - 35 points
o Originality -15 points K-State Spirit- 25 points
o Eye-catching/fun to look at -15 points
o Detail of the float -10 points
CONSTRUCTION GUIDELINES: The following guidelines are set to ensure mobility through Manhattan streets. Deviations from the guidelines will be
grounds for disqualification from the Float Competition. Failure to comply with the guidelines will also result in the
float being deemed unable to participate in the parade. The float size limits are as follows:
Height: 15 feet maximum, measured from the ground to highest point of the float including any moving parts
Width: 12 feet maximum measuring widest point of construction
Length: 30 feet maximum, measured from front point of construction to back point of construction. (For instance,
if a pick-up is used to pull a trailer, the pick-up is not counted, as it is not part of the construction or
decoration.)
1. A towing vehicle must pull all floats, no float may be self-propelled. Drivers must have clear visibility.
2. No fire is allowed.
3. If using a generator for lights or other electrical purpose, you must have a fire extinguisher on your float.
4. Fire extinguishers will be checked at the time of judging. Failure to provide a working extinguisher will
cause you to be disqualified from the float and parade competition. You will not be allowed to participate in the
parade.
OTHER REQUIREMENTS:
Floats must be complete and report to the parking lot between 1:00 and 2:30 pm
Failure to arrive on time may result in loss of points
Judging will begin at 2:30 pm at which time float construction must be complete
The only people allowed on the float during judging are float characters
There is an instruction sheet that all float drivers must read and have in their vehicle prior to the beginning
of the parade
It is the responsibility of your pairing to clean up trash from your float area before, during and after parade.
Failure to do so will result in a penalty. You are required to have trash bags and they will be checked at time
of judging.
BUDGET $1,250: □ There is a $1,250 spending limit in the Float Competition. Construction expenses are to be recorded and
submitted to the Programs Suite on the 2nd floor of the K-State Alumni Center by 12 pm on Friday,
October 21. For expense report see page 27.
□ Expenses are defined as any construction materials other than tools or equipment. This would include wood,
paper, small hardware, chicken wire, crepe paper, paste, adhesives, etc. Any previously owned or donated
materials need to be included on the expense report. Expenses that do not need to be included are vehicle
rental or any equipment involved in construction or transportation. If any questions arise concerning which
items to include as float expenses, please contact the K-State Alumni Association at 785.532.5070.
Page | 27
FLOAT - EXPENSE REPORT
Due: Friday, October 21 Time: 12 pm Location: Programs Suite
2nd Floor Alumni Center
Greek Pairing: _________________________________
_________________________________
_________________________________
The following guidelines must be used in the reporting of expenses:
1. Any item purchased or rented must have proof of purchase. Receipts should be photocopied on 8 ½ x
11 paper and attached to this form. NO original receipts accepted.
2. Any item purchased or rented and used as part of the float must be reported with the item’s total cost.
Items rented for use in the construction process or as float vehicles do not need to be reported.
3. Any item previously owned or donated for use in the float (other than vehicles) must be reported.
BUDGET $1,250: Purchased Rented Item description Quantity Total Cost
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
_______________________________ _______ __________
TOTAL $_________
Already Owned Donated Item description Quantity
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
_______________________________ _______
No individual receipts, only copies on 8 ½ x 11 paper!
Page | 28
PARADE/SPIRIT – GREEK
Date: Friday, October 21 Time: 5 pm – must be there by 4:30 pm Location: Parking lot southeast of JC Penney
All participants must arrive by 4:30 pm
Carpooling is encouraged and personal vehicles are not allowed in parade assembly area
In case of inclement weather, alternative plans will be announced.
POINTS: 100 points (25 points possible for the following categories): Creativity Overall Enthusiasm
Member Participation Generation of K-State Spirit (i.e. chants etc.)
Judges will be located randomly along parade route, stay spirited throughout the entire parade.
RULES AND GUIDELINES:
1. Respect the rights of other entrants and follow the instructions of the RCPD and other parade traffic directors.
2. Report to the assigned assembly area at the appointed time.
5. A maximum of 10 participants may serve as float characters and/or float operators during the parade route. The
driver is not included in this count.
6. Keep distance between parade entries (10-15 feet).
7. Entries cannot hold up the parade route due to performances or demonstrations and must continue to move along
the parade route.
8. DO NOT perform any actions that could be dangerous to spectators or participants (i.e. dangerous driving).
9. Group participation is required through parade route to the final destination, City Park, where participants can exit
floats and disband from walking groups. Failure to continue all the way to the park will result in
disqualification from the competition.
10. All parade participants will be responsible to walk the area parking lots and street areas at 4:40 pm to clean up pomp
trash that has blown to fences, curbs, bushes, etc. Failure of your pairing to do so will result in a penalty.
Points will be deducted as seen fit by the Homecoming Committee if your area is not clean of trash and debris. You
are required to bring trash bags to assist with this policy.
11. Contact the parade officials the day of the parade if there are any problems. The parade officials will be easily
identifiable.
12. Floats are not to be left in the park, at Bill Snyder Family Stadium, or adjacent parking lots or facilities.
13. Floats not in compliance with the construction guidelines will not be allowed in the parade.
Page | 29
PEP RALLY
Join us for the annual Homecoming Pep Rally on October 21 at the Larry Norvell Band Shell
in City Park immediately following the parade.
All winners will be announced at this time, including overall winners.
Football Game K-State vs. Texas
Saturday, October 22
