Need for a flexible, consistent and Interactive Integrated Intranet Portal for access to information & employee community

Task Management for day to day operations is

not tracked

People dependent information and

knowledge

Distributed information across an organization and not easily available

Employee care becoming increasingly important with constant need to

communicate and share updates with employees

Information and documents require

multiple level of approvals and security is

of utmost importance

Content needs to be managed across the

organization with proper governance

Need of a Knowledge Repository and creation of Knowledge Exchange

platform for all stakeholders

Synoverge Technologies Pvt. Ltd.

D-4, Galaxy Bazaar, Opp. Sunrise Park, Nr Sangathan Society, Ahmadabad – 3800052

www.synoverge.com || +91 – 79 – 4005 9990 || synoverge@synoverge.com

SYNOVERGE INTRANET ++ AN INTEGRATED PORTAL SOLUTION

Synoverge provides enterprise Collaboration & Transformation services, enabling efficient business dynamics for organizations globally. Powerful Intranet tools are incorporated to improve internal communications, consolidate/ manage corporate knowledge base, and establish effective workflow controls. All this and more, your business can now streamline communications and approvals using Intranet++ developed by Synoverge. Applications pertaining to custom business needs can be optimized using our tailor made solution.

KEY COLLABORATION CHALLENGES FACED BY ENTERPRISES

Let’s co-create IT

IT Consult ing Solut ions &

Services Enterpr ise

Applicat ion & Mobil ity

S y no ve r ge Te ch no l og i es P v t . L t d

© 2011 Synoverge Technologies Pvt. Ltd.

Intranet++ is a platform with flexible, consistent and standard interface for accessing information providing Collaboration along with Self-service features for employees across an organization. This new collaborative solution places the emphasis on communities, networks, and on the employees who are using these solutions day-to-day to get their jobs done efficiently. Intranet++ integrates all aspects of an organization's people, processes and technologies, and collects and creates knowledge within and outside of the organization. With the motive of increasing productivity and responsiveness, our solution ensures that employees have rapid access to up-to-date information wherever they are.

SOLUTION: INTRANET++

Improving Intranet usability saves companies money and improves employee productivity. Intranet++ unifies a company’s web-based applications with its back-end systems to create a single navigation platform for access to enterprise wide applications. The 24/7 website allows employees an immediate access to a full range of information during business / non-business hours. The user-friendly dashboard creates a unified design and navigation tools for each department’s customized web pages. Links and buttons are highly visible to give users quick access to the Intranet’s tools.

INTRANET & KNOWLEDGE MANAGEMENT FEATURES

Knowledge flow is a background feature that each process and system incorporates for functioning. Intranet ++ manages flow of Information in systematical way, where proper access views are available.

EMPLOYEE SELF SERVICE (ESS)

Apart from empowering employees, ESS brings in automation of various activities which are otherwise manual and tedious, and provides access to a comprehensive employee database for effective collaboration / communication across the organization. Self-service lets your employees update and use role-specific information using a portal view that is personalized to an individual’s profile and information needs. By allowing managers and workers to access and manage information and transactions in a paperless environment, one can streamline business processes and decrease costs, thereby improving service and reducing unnecessary delays.

COLLABORATION Blog Posts, Forums, Profiles of the Employees and ability to find a colleague.

INTRANET & KM SOLUTION HIGHLIGHTS

Know Your Company: News, Events and Announcements, Vision and Mission Statement along with information about Management, Team and organization chart

Employee Corner: A bulletin board for employee related activities in the organization, featuring employees to share about happenings in their lives, appreciating star performers etc. This also has a ticketing system for resolving operational issues and to capture grievances for HR’s notice.

Task Management: Tracking of the Tasks with the overdue and due tasks, it involves Integration with Intranet, Outlook and ESS.

SYNOVERGE ESS HIGHLIGHTS

Employee Information: Entire employee life cycle right from recruitment to exit interview. Renewals and reminders concerning each employee are well placed under Employee Corner

Recruitment: Posting a Need of a resource, Referrals and Recruitment Cycle

Leave Management: MIS reports, Decision based on Reports along with Commissions, Payouts, Discrepancy, Hygiene and R&R

Issue Tracking: Case Tracking and Status Updates based on Agents

Travel: Sales Promotion Documents, Training Documents and Collaterals.

POSSIBLE EXTENSIONS

DOCUMENT MANAGEMENT SYSTEM

Globally, business environment has made it mandatory for the organizations to incorporate tools for systematic management of business and non-business documents. Following the same trend, Intranet ++ introduces separate model for Document Management System which helps in systematically saving the documents and helps retrieving them. Ability to upload, retrieve and share different documents seamlessly is an aim for Intranet ++ and it will be based on different role based credentials for the users of the system.

E MP L O Y E E S E L F S E R V I C E

The Employee Self Service Portal is the base on which all other functional modules can be added in a "plug-and-play" to create a comprehensive employee self service based HR system.

SUPPORTING SERVICES Portal Strategy

Definition

Ongoing Support for Portals

Ongoing Enhancements

Capacity planning

INTRANET++ SOLUTION ARCHITECTURE

DOCUMENT MANAGEMENT HIGHLIGHTS

WORKFLOW: Documents are uploaded and shared and made available for

view after approval Email Notification to HR when someone posts any HR related

query Email notification to technical expert, when someone posts a

query in that area of expertise

VERSION MANAGEMENT: Central Repository for all types of documents (HR, Sales

Collaterals, QMS Processes, PM Processes etc.) Views displayed in different locations as relevant Search for

content within or across different sites.

SHAREPOINT 2010 FEATURES HIGHLIGHTS

User Profiling, Extended profiles and Profile Search Wiki Libraries and Ribbon Interface

Rich Media Content – Add and Edit content text, images, videos, presentations on the fly

Workflows for Approvals and Content Document sets, Document templates & Document

Information Panel Search : Phonetic Search, Search within Intranet++ Site and

Search in other databases in the organization Documents and Records Management Authoring, Co-Authoring, Versioning and Approval based

publishing Business Communication Services – for integration with

heterogeneous systems [4:24:24 PM] Namrata Gupta: o InfoPath Forms, Access, Visio

and Excel Services

SOLUTION HIG HLIG HTS Simple & Easy to Use

Flexible

Quick Implementation

Security Features

Integrated Solution

Limited Upfront

Investment

TECHNOLOGY PLATF ORM Microsoft.NET 4.0

SharePoint 2010

MS SQL Server