BRITISH DRILLING ASSOCIATION AUDIT OF LEAD … scheme... · LEAD DRILLERS & DRILLERS/DRILLING SUPPORT ... AUDIT OF LEAD DRILLERS & DRILLERS/DRILLING SUPPORT OPERATIVES ... of Audit

BRITISH DRILLING ASSOCIATION

AUDIT

OF

LEAD DRILLERS

&

DRILLERS/DRILLING SUPPORT OPERATIVES

Edition 5 – Jan 2015

Page 2 of 23Audit scheme booklet Feb 2015

BDA AUDIT

CONTENTS

Page

1. General Requirements 3

2. Audit Categories 3 - 4

3. General Registration Procedures 4

4. Audit Card 4 - 5

5. Annual Audit Arrangements 5 - 6

6. Non-Conformance 6 - 8

7. Complaints & Appeals Procedures 8

Appendices

A1 Registration Form 9 - 11

A2 Audit Fees 12

A3 Audit Card 12 - 13

A4 Audit Report 14 - 22

A5 Audit Non-Conformance Report 22


BRITISH DRILLING ASSOCIATIONAUDIT OF LEAD DRILLERS & DRILLERS/DRILLING SUPPORT OPERATIVES

This document provides details of the arrangements for the carrying out of annual audits onBDA Lead Drillers or Drillers.

1. GENERAL REQUIREMENTS

CSCS = Construction Skills Certification SchemeS/NVQ = Scottish/National Vocational Qualification

To be eligible for “Audit” all Lead Drillers or Drillers are required to hold and provide proof of: -

1. CSCS Blue Skilled card in Land DrillingAND

2. S/NVQ Level 2 in Land Drilling

These two requirements taken together are known as "The Proof".

Any Lead Driller or Driller able to provide The Proof and seeking the status of BDA Audited LeadDriller (or Driller) must first become a Registered Member by registering with the BDASecretary (See General Registration Procedure).

A Lead Driller or Driller may apply to become a BDA Audited Lead Driller (or Driller) at anytimeon providing The Proof. On the completion of a satisfactory Audit he/she will be granted thestatus of a BDA Audited Lead Driller (or Driller).

A BDA Audited Lead Driller (or Driller) holding a CSCS Blue Skilled card & S/NVQ Level 2 in LandDrilling will retain his/her status subject to satisfactory Audit; payment of the Audit Fee andrenewal of the CSCS card when due.

In addition to the Proof a Lead Driller seeking an Audit in the Secondary Category of GroundInvestigation must hold a valid and current Emergency First Aid at Work Certificate (EFAW).

2. AUDIT CATEGORIES

The Audit Categories are as defined by S/NVQ Level 2 in Land Drilling and certified by the NVQAwarding Body.

These are as follows:

Primary Categories

An individual shall belong to one of the following two Primary Categories: -

1. LEAD DRILLER (the rig operator)2. DRILLER / DRILLING SUPPORT OPERATIVE (the assistant)


Secondary Categories

The Main Category of LEAD DRILLER has the following Secondary Categories.An individual shall belong to one, or more, Secondary Categories.

1. GROUND INVESTIGATION2. DRILLING AND GROUTING3. ANCHORING4. WATER WELL DRILLING5. MARINE DRILLING6. GEOTHERMAL

Tertiary Categories

The Second Category of GROUND INVESTIGATION has the following Tertiary Categories.An individual shall belong to one, or more, Tertiary Categories.

1. CABLE PERCUSSION2. ROTARY3. DYNAMIC SAMPLING

3. GENERAL REGISTRATION PROCEDURE

Every new applicant who holds The Proof must

Fill in a registration form (see Appendix A1). Provide evidence of their CSCS and NVQ status at time of application. Provide an up to date Curriculum Vitae (CV). Provide 4 colour passport sized photographs.

Any persons registered as above will become Registered Members and their particulars will berecorded on a database at the BDA office.

4. AUDIT CARD

A credit card sized Audit card will be issued by the BDA to confirm the Registered Member’sstatus of BDA Audited Lead Driller (or Driller). There are two types of Audit card, whichcorrespond to the Primary Audit Categories

Audited Lead Driller card (coloured blue) Audited Driller card (coloured yellow)

Each card carried a photograph and name of the Registered Member; their BDA and CSCSnumber, and an expiry date. The Lead Driller card carries details of Secondary and TertiaryAudit categories. Examples of the Audit cards are shown in Appendix A3

The Lead Driller or Driller should carry the card at all times. The Audit card, which remains theproperty of the BDA, can be withdrawn in circumstances where the Registered Member hasbeen shown not to be adhering to the appropriate levels of competence required by the BDA.


5. ANNUAL AUDIT ARRANGEMENTS

The Audit will visit matters over and above the S/NVQ assessment process. To complete theAudit the BDA Auditor will, for example, examine the rig/drill and equipment for safety andfitness for purpose.

To maintain his/her status of BDA Audited Lead Driller (or Driller) each Registered Membershall undergo an on-site audit (the Audit) by a BDA Auditor no later than 12 months followingtheir last Audit. The Audit is undertaken to establish that the Registered Member is stillcomplying with the competence and safety standards required by the BDA and that theirequipment and tools in use are fit for purpose and safe.

The Audit Fee will be invoiced 3 months prior to the due Date of Audit, and must be paid nolater than 1 month before an arranged date for the Audit. Should payment not be receivedone month before the arranged date for Audit, the Auditor's visit will be cancelled, and anysubsequent re-arranged date is subject to an interval of one month between receipt ofpayment and Auditor's visit. Prompt payment is therefore necessary to ensure that theRegistered Member's status as BDA Audited Lead Driller (or Driller) is unbroken. Details of theAudit Fees are given in Appendix A2.

Whilst it is expected that an Audit will take place within one month of the payment of theAudit Fee and prior to the expiry of the Audit card (the due Date of Audit), it may be possiblefor the Auditor's visit to be advanced, after agreement between the BDA and the RegisteredMember, to any earlier date providing the Audit Fee has been received. In such circumstancessubject to satisfactory audit the Audit card will be issued and valid for 12 months from theexpiry of his/her current Audit card.

Similarly where the Audit Fee has been received and an Auditor's visit cannot be arranged inthe month prior to the due Date of Audit owing to circumstances outside the control of theRegistered Member i.e. working abroad; absence through sickness or injury; unavailability ofAuditor etc, the Audit will be arranged at the earliest practicable date and the RegisteredMember will retain his status until Audit as a BDA Audited Lead Driller (or Driller) for a periodof up to 3 months after the due Date of Audit. On completion of a satisfactory Audit, the Auditcard will be issued and valid for a period of 12 months from the expiry of his/her current Auditcard only.

In the event that a BDA Audited Lead Driller (or Driller) does not pay the Audit Fee within 3months of the due Date of Audit then their status as a BDA Audited Lead Driller (or Driller) willcease and a new Audit must be undertaken.

The Auditor will spend half a working day on site with the Registered Member. During thistime the Registered Member should be engaged in regular drilling activity and it is his/herresponsibility to ensure that drilling activity will be witnessed and observed by the Auditorduring this half day. Should no drilling activity take place, the Audit Fee will be forfeit and afurther full payment will be required before a further visit is made by the Auditor.


The Auditor will produce two reports following the visit, termed "Auditor's Report" (seeAppendix A4) and "Audit Non-Conformance Report", (see Appendix A5).

The Auditors Report will be completed by the Auditor and sent directly to the BDA office.

The Audit Non-Conformance Report will be signed and dated by the Auditor and the RegisteredMember before the Auditor leaves site. A copy of this Report is sent to the BDA office and acopy is left on site. It is the responsibility of the Registered Member to rectify all noncompliances, within 10 days of the visit within the time period shown in the section "Non-Conformances" and to send this site copy (together with any requested documentation) to theBDA office within 14 days of the audit date giving the dates each Non-Conformance has beenclosed off and how it has been closed off.

The issue of a new valid Audit card is subject to all non-conformances being satisfactorilyclosed off and the receipt of the site copy of the Audit Non-Conformances Report dulycompleted with documentation as requested.

6. NON-CONFORMANCE

A Non-Conformance occurs where the Auditor identifies in any particular area of the Auditscope or areas of auditee's expertise that the Registered Member has not met a standard atthe level expected by the BDA. Any non-conformance will be graded relating to the extent theRegistered Member has fallen short of the standard required; the consequences if the non-conformance is not rectified, and the degree that the non-conformance has affected safety andquality of work.

The Auditor; the BDA, and the Registered Member should work together to ensure thatstandards are upheld in the interests of safety, quality and the improvement in workingpractices. Where the Auditor detects discrepancies between the standards expected and theperformance witnessed at Audit it is the Auditor's responsibility to note and classify such Non-Conformances.

There are 3 levels of Non-Conformance.

1. MINOR

A deviation from expected standards that on notification to the Registered Member isrectified on the spot. This rectification is noted on the Non-Conformance Report.

Should this report only contain minor non-conformances, the audit will be deemedsatisfactory and the BDA office will automatically issue a new valid Audit Card.

Definition

Health and Safety Non-Conformance Potential Health & Safety risk that is easilyrectified.


Quality Non-Conformance Minor failure to comply with drillingspecification and standards.

2. INTERMEDIATE

Requires attention but rectification not immediately possible during the Auditor's visit.The Auditor and auditee/Registered Member should agree when, and how, this will berectified. This information is noted on Audit Non-Conformance Report.

The Registered Member should initiate/arrange/provide rectification according to themethod and time period agreed. It is his/her responsibility to ensure that writtenconfirmation that the Non-Conformance has been rectified in accordance withmethod/time scale agreed is noted on the site copy of the Non-Conformance Report.When all the Non-Conformances have been rectified this site copy must be sent to theBDA office.

It is expected that the site copy of the Non-Conformance Report will be received within14 days of the date of Audit.

The BDA office will await this written confirmation before issuing a new valid Auditcard. It is not the responsibility of the BDA office to make further request for writtenconfirmation. In marginal cases the BDA office may exercise some discretion but thiswill be the exception rather than the rule.

Definition

Health and Safety Non-Conformance Immediate and potential Health & Safetyrisk that needs to be addressed.

Quality Non-Conformance Failure to comply with drilling specificationand standards.

3 MAJOR

Requires immediate attention within the shortest possible time. If this non-conformance is not rectified within the timescale advised it will be regarded as a veryserious matter. The time scale for rectification can be determined by the Auditorwithout the agreement of the Registered Member and must always be advised to theRegistered Member and noted on the Audit Non-Conformance Report.

If the rectification of the Non-Conformance is not completed or if its rectification is notconfirmed in writing within the time scale stipulated, the Registered Member's status ofBDA Audited Lead Driller (or Driller) is suspended. The BDA Secretary in his capacity ofthe Audit Administrator will on suspension confirm the details of the suspension inwriting to the auditee and also to his employer where this is relevant.


Reinstatement of BDA Audited Lead Driller (or Driller) status cannot be actioned untilfull confirmation is received that any outstanding Non-Conformance(s) has beenrectified or closed out. On reinstatement a valid Audit card will be issued in the normalway.

Definition

Health & Safety Non-Conformance Immediate and significant Health & Safetyrisk

Quality Non-Conformance Major failure to comply with drillingspecification and standards.

7. COMPLAINTS AND APPEALS PROCEDURES

In the event of any compliant or dissatisfaction a Registered Member or an Auditor shouldprovide in writing details of such dissatisfaction or complaint to the BDA Secretary at AlphabHouse, Alfred Street, Pinxton, Notts, NG16 6NQ. The BDA Secretary acting in his capacity ofAudit Administrator will within 28 days respond to the complainant either to address thematter of dissatisfaction or complaint or to notify the complainant that the matter will bereferred as below.

If the matter cannot be resolved by the BDA Secretary within a period of 28 days or theRegistered Member or Auditor making the complaint is not satisfied that the matter hasbeen satisfactorily resolved by the BDA Secretary's response either the BDA Secretary or theRegistered Member/Auditor may request in writing that the matter be discussed anddecided upon by the Appeals Committee.

This committee will consist of:

Chairman of the BDA Chairman of BDA Health & Safety Committee Chairman of BDA Training and Education Committee

This Appeals Committee is to meet and report within two months of the referral of thematter in question.

The decision of the Appeals Committee is to be recorded and tabled at the next BDA MainCommittee meeting following the meeting of the Appeals Committee. The decision of theAppeal Committee is binding on all parties.

The BDA Secretary will communicate the decision of the Appeals Committee to thecomplainant in writing within 7 days of the decision having been made.


APPENDIX A1 – REGISTRATION FORM

BRITISH DRILLING ASSOCIATION

AUDIT REGISTRATION FORM

Return fully completed form to: The BDA Audit Office.British Drilling Association Ltd, Alphab House, Alfred Street, Pinxton, Notts, NG16 6NQ.Email: [email protected] Tel: 01773 778751

1. Details of Person to be registered:

Surname _________________________________ Forename (s) ______________________Date of Birth ______________________________ Nat. Ins. No. ______________________Home Address _______________________________________________________________________________________________________ Post Code ________________________Home Tel: __________________________ Mobile Tel: _____________________________Email address: ______________________________________________________________

2. Details of Person’s CSCS and NVQ Status (Documentary evidence should be provided)

CSCS Land Drilling Card CSCS Registration No: ________________________Card Expiry Date: ___________________

Type of Card:Blue Skilled Card

ENCLOSE COPY OF FRONT AND BACK OF CSCS CARD

NVQ Land Drilling, Level 2 NVQ Registration No: _____________________

Category of Award(tick one box) LEAD DRILLER

DRILLER (Drilling Support Operative)

Drilling Discipline (s) awarded(Lead Driller only, as stated on NVQ certificate)_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

ENCLOSE COPY OF FRONT AND BACK OF NVQ CERTIFICATE


NOTECurriculum Vitae (CV) to be attached, giving details of drilling experience over past 5 years

==================================================================For BDA office use only:Applicant Registered Member No._________________ Date of Receipt_________________

THIS INFORMATION IS PROTECTED BY THE "DATA PROTECTION ACT"

4. Details of Present EmployerBDA Corporate Member YES/ NO (Delete as appropriate)

Name and Address of Company _____________________________________________________________________________________________________________________________________________________________ Postcode _______________

Signed_______________________ Name in Block Capitals___________________________

Position in Company ________________________________________

Email Address: ______________________________________________________

Tel No: ____________________________

Date: ___________________________

3. Employment During Last Five YearsEmployer Period of Employment Name of Senior Manager/Director

6. Applicant’s DeclarationI confirm the above details are correct and that this information can be retained

Signature: _________________________________ Date: ____________________________


BRITISH DRILLING ASSOCIATIONAUDIT REGISTRATION FORM (Cont.)

GUIDANCE NOTES FOR THE APPLICANT/ EMPLOYER

1. The Registration form is to be completed and signed by a director/ senior manager orby the applicant where self-employed (section 4), and by the applicant (section 6)

2. With this form the applicant is required to submit:

2.1 FOUR colour passport size photographs of the applicant, each photograph tobe signed on the back by the applicant.

2.2 Documentary evidence of CSCS and NVQ Status- photocopy of front and back of CSCS card- photocopy of front and back of NVQ award certificate

2.3 Applicant's Curriculum Vitae (CV) detailing past experience and training

INFORMATION FOR THE APPLICANT / EMPLOYER

1. On receipt at the BDA office of the completed Registration Form, the details will bechecked. If everything is in order, the applicant / employer will be notified and an AuditRegistered Member number advised.

2. The Registered Member’s details will be held on the BDA Audit database

3. Subject to the above, the Registered Member will require a successful on-site Audit inorder that an Audit Card can be issued. Pre payment for this on-site Audit is required. Aninvoice will be issued by the BDA office.


APPENDIX A2 – AUDIT FEES

Invoices for Audit Fees are submitted 3 months prior to the due Date of Audit and must bepaid no later that 1 month before the arranged date for Audit. Failure to pay within thistimescale will result in the Auditor's visit being cancelled (see also Annual Auditarrangements).

Up to 1st April 2015 - All Audit Fees are subject to VAT at the current rate.

Audit Fee BDA Member Non-MemberLead Driller £220 £320

Driller (if audited at same time asLead Driller)

£77 £121

Driller (if not audited at same timeas Lead Driller)

£220 £320

From 1st April 2015 - All Audit Fees are subject to VAT at the current rate.

Audit Fee BDA Member Non-MemberLead Driller £390 £490

Driller (if audited at same time asLead Driller)

£0 £0

Driller (if not audited at same timeas Lead Driller)

£390 £490

2nd Audit on same day on LeadDriller or Driller – must be same site,same company (or be a sub-contractor for that company)

£210 £210


APPENDIX A3 – AUDIT CARD

This information is carried onthe reverse of all cards.


Location

Main Client

Consultant

Main Contractor

Name of Site Engineer

Nature of Site

Green, Yellow or Red Site

Type of Drilling Works

Number of Rigs on Site

Weather Conditions

Auditor

Report No. AR

Day & Date of Visit

Arrival Date

Duration of Visit

Report Date

PERSON AUDITED HOME ADDRESS

Employer

BDA Registration Number Postcode

Lead Driller or Driller (DSO) Company Phone

Category Home Phone

CSCS Card Member Mobile Phone

Auditor CommentSection 1



SITE SPECIFIC DETAILIs CSCS specified on this site

Has Site Engineer / R.E. checked for CSCS cards?

Are CSCS / NVQ / BDA / Audit Personnel specified on this site?

Is there a Site Health & Safety Risk Assessment?

Is there a written site Specific Risk Assessment?

Has audited person seen the Site Specific Risk Assessment

How have the risks on this site been assessed by this person

Auditor Comment Section 3

Cable Percussion (Shell & Auger Rigs)

Safety Guards ( rotatingparts, including winch)

Wire Rope

Wire Rope Grips ( state number)

Sheaves & Pulleys

Winch, Clutch & Brake

A Frame

Braking System

Tyres

Sidestays & Crossbars

Engine / Exhaust

Type of SPT rods in use

SPT Hammer

Casings

In-the-hole items

U100 & SPT samplers

Other items


BDA Audit Card

CSCS Land Drilling Card Card No

Trainee

Experienced Worker

Full Blue Card Yes / No

Lead Driller / DSO

NVQ2 Discipline

First Aid Certificate (place of issue, date,validity)

Rig LOLER Certificate (place of issue,date in last 12 months)

BDA PUWER Rotary ‘Guarding’ Selectionform


DRILLING MACHINE DETAILS

Manufacturer

Model

Drilling Type

Fleet Number / Identification & wheremarked as such

Mounting

Vehicle Registration (if applicable)

Type of PUWER ‘guarding’ – give details

General condition, noting here areas ofparticular safety and efficiencyconcern



Emergency Stops 1. How Many?

2. Do they work?

How is handling achieved?

How are rods broken?

Wire Ropes – OK?

Wire Rope Grips – state no.

Sheaves & Pulleys OK?

Winch, Clutch & Brake

Feed Frame

Drill Head

Rams & Linkages

Controls

Gauges

Hydraulic Hoses (& fittings)

Air Hoses (& security fittings)

Other fluid hoses ( & fittings)

Fresh Pump

Compressor

Casings

Rods

Corebarrels/Samplers

SPT Equipment

Drilling SystemIs it in good condition?

Augers

Drilling Bits / Shoes

Other Items

Mounting Carrier

Feed Frame Rigs (Rotary, Rotary Percussion, Percussion)

Safety Guards (rotating parts excl. drill head,rod string, winch)

Operation of PUWER ‘guarding’ (drill head, rodstring, winches)


PERSONNEL SAFETY & WELFAREWere the following items being worn and/or available? Items marked * ARE MANDITORY

*Safety Helmet

*Safety Boots (toe & sole protection)

Ear Protection

Eye Protection

Gloves

Overalls

Other PPE (give description)

*First Aid Kit (was it complete, in date, storedcarefully and accessible?)

*Hand Washing facilities on site?

*Hand Washing facilities on site?

Is the PPE appropriate for the specific site

conditions?


What pre-operational checks are carried out?

How does this person report rig & equipmentfaults, and to whom?

Is the machine in safe working order



DRILLING SITE & EQUIPMENT OBSERVATIONSThis section concerns the area in or adjacent to the rig location, for or in which the auditedperson has responsibility, or carries out duties.

Could it be considered a safe work place?If not, why not?

What public protection is employed?

Any signage?

Any traffic management?

Is the site clean and tidy? (notehazards which could cause slips, trips &falls)

Is the rig clean & tidy?

Are tools & equipment clean & tidy?

Are tools & equipment stored andpositioned safely?

Are the handling arrangementssatisfactory?

Overall, can the site & equipment bedescribes as POOR, FAIR, GOOD, VERYGOOD or EXCELLENT?



COMMUNICATIONS

How does this person communicatewith their immediate colleague?

If a Lead Driller, does this personissue clear instruction?

Have method statements and writteninstructions been read & understood?

Does this person have to compile adaily record? If so, in what form?

Comment on the daily record (logsheet, site book etc.) as to itsaccuracy, legibility & completeness,taking into account the requirementsof the drilling discipline (if sampling /coring is being carried out, does thedaily record match the sample/corelabel?)



DRILLING PERFORMANCE OBSERVATION

Define the operation taking place

Commencement hole depth

(metres)

Drilling meterage observed

Description of Strata

Diameter of borehole being drilled

What in-the-hole equipment wasbeing used during this period ofobservation?

Was measuring taking place(comment on its accuracy andperson’s performance)

Comment on general drillingperformance in terms of efficiency,safety & quality

Comment on any aspect of drillingperformance that was of concern

Comment on sampling, coring ortesting procedures, if performed.(Was it in accordance with BSStandards / best practice? Note anynon-conformances)



Any particular problems or observationsnoted?

Any comments or requests from personaudited?

Any good performances you wish tohighlight?

Overall Comments

Any other matters?

AUDITOR SUMMARY COMMENTS

For Office UseDate Received:

Name of Auditee

Audit Date


Auditor’sSignature

Date

Key Non Conformance/ Agreed Action AgreedClosure Date

Date Closed Off

Documents

BRITISH DRILLING ASSOCIATION AUDIT OF LEAD … scheme... · LEAD DRILLERS & DRILLERS/DRILLING SUPPORT ... AUDIT OF LEAD DRILLERS & DRILLERS/DRILLING SUPPORT OPERATIVES ... of Audit