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BRIGHT BOARDS, GOOD GOVERNANCE
WINTER PARK CITY SERIES PRESENTED BY:THE PARK CITY FOUNDATION &
UTAH NONPROFITS ASSOCIATION
Wednesdays (March 7, March 21, April 4)from 8:30-10:30 am
Blind Dog Restaurant1251 Kearns Blvd. Park City, UT 84060
OVERVIEW
Does an effective organization require an effective board?
Does sustainability rely on strong governance?
This series helps you keep your eye on the big picture – meeting your organization’s mission and creating sustained success through good governance. From the A, B, C’s to the X, Y, Z’s – good governance is essential.
BOARD MEMBER BOOT CAMPWednesday, March 7th
What: Fiduciary, legal and ethical responsibilities; role of board member vs. executive director and staff; fundamentals of nonprofit organizations (versus businesses and government); financial reporting, IRS reporting, etc.
Facilitator: Pat Bair
Panel: CPA – Chris Arthur, Arthur & Associates Attorney – Bruce Olson, Ray Quinney & Nebeker Experienced Board Member – Steve Tyler, Past-
Chair New Jersey Community Foundation, Board Member The Park City Foundation
BUILDING A BOARD THAT ROCKSWednesday, March 21
What: How do you build and retain a Board made of active, engaged members who are mission focused, understand their roles and fulfill their responsibilities.
Topics How to Nominate & Recruit & Retain. Board Member expectations and evaluations. Education & Equipment: Giving board members the skills to
succeed. Recognition is important.
Facilitator: Pat Bair
Panel: Bill Mullen, past-Chair KPCW Syd Reed, past-Chair Park City Museum, Board Member, The
Park City Foundation Insa Reipen, Executive Director Recycle Utah Peter Wright, Jr. Board Member, Recycle Utah
POLICY-PALOOZAWednesday, April 4
What: What is governance? This session will specifically address a handful of governance approaches. Organizations need a simple roadmap for what good governance is, how duties are divided and examples of how this works, practically.
Topics: Definitions of governance Board Policy Manuals Policy Board Model Popular structures and theories Examples of real life board transformations (or shifts)
Facilitator: Pat Bair
Panel: The Park City Foundation: Trisha Worthington, Executive Director
and Liz Lockette, Governance & Education Chair People’s Health Clinic: Nann Worel, Executive Director and Dr.
David Teasley, Board Member
Building A Board That ROCKS!!!!!
WEALTH, WISDOM, WORK, & WALLOP!
If you don’t know where you’re going . . .
you won’t know when you get there!
WHAT’S THE MOTIVATION?
Why are you on the Board?
What do you have to offer the organization?
When/how often will you provide that?
Step #1: Organizational decision to prioritize board development
• Positive Visions…• WEALTH: Financial - Board that raises $$$$$’s• WISDOM:
• Advice – From professional and experiential background• Expertise – Willing to perform work in area of expertise
• WORK: • Service – Provides time and involvement• Action - High performance people make things happen
NOW• WALLOP:
• Power – Circle of Influence• Growth – The “band wagon” effect
• The Board HAS TO WANT IT!• BUT! I DON’T WANT TO CREATE A
MONSTER, EITHER!
Who’s responsible for what? (Grant of Authority)Board of Trustees• Sets Policies and Procedures for
administration of the organization, ensuring fiscal integrity and legality of operations.
• Ensures funding of organization with emphasis and responsibility on donations and fundraising.
• Signs grants and contracts as the legal body binding the organization.
• Approves Annual Budget with periodic reviews to ensure budget is within specified limitations, making changes periodically as determined by funding and activities.
• Annual Retreat and Strategic Plan formulation and implementation through committees and Executive Director.
• Hire/dismiss, supervise, evaluate, counsel and advise Executive Director, making staff responsible to Executive Director and refraining from administrative details.
• Support and hold Executive Director accountable in carrying out duties and Board decisions.
• Consult with Executive Director regarding all matters the Board is considering; share all communications with Executive Director.
• Review and approve Annual Report.• Enhances the organization’s public standing as
representatives in the community.
Executive Director•Recommends Policies and Procedures and ensures they are implemented and followed, operating within ethical and legal boundaries.•Responsible for government, foundation, and private grants including writing requests for funding, budget prep, etc.•Grant administration and oversight including program and fiscal accountability to grantors and Board.•Prepares Annual Budget in coordination with Board and ensures expenditures are within the bounds of the budget and in accordance with grants/funding guidelines. •Input to Strategic Plan; implementation of Plan.•Hire/dismiss, supervise, evaluate, counsel, and advise staff; overall responsibility for administrative operations.•Carry out duties and decisions from the Board in a timely manner.•Consult with Board regarding all fiscal and personnel matters the Executive Director is considering; communicate activities in a timely manner.•Prepare Annual Report.•Represent the organization in the community and within government entities in the community.
Step #2: Board Development Committee
• Year-round process• Not just a recruitment effort• Requires the best people• Identifies, recruits, motivates, trains,
evaluates & recognizes
Step #3 Develop Board Performance Criteria
• Specific expectations• Reasonable/challenging• Attendance/fund raising/advocacy• Quantitative & measurable• Minimum Expectations -- (Sample)
• Commitment Contract –
(Sample)
• Can be a difficult step
Step #4: Current members accept/reject
criteria
• Must have “buy in”• Universal acceptance will not
happen• That’s OK! – It cleans house!
Step #5: Analysis of a Rockin’ Board
• Clearly define the organization’s needs• Strategic direction; critical issues; tactical plan
• Match the needs with talents/skills needed
• Determine the Gaps
Exercise…Rockin’ Board Profile:
Rockin’ Board ProfileAttribute Now Ideal Needed
WEALTH(Personal wealth or connects organization with wealthy circle of influence.)
WISDOM(Willing to share expertise to strengthen organization.)
WORK(A“workhorse” who gets a lot done and willing to take the time to do it!)
WALLOP(Always knows who to call; knows everyone.)
Step #6: Fill the Gaps
• Develop specific needs list
Who ya’ gonna call?
Step #7: Recruitment effort
• Planned process• Recruitment Class vs. Random Individual• Identify prospects/Board Agreement –
(Nomination form)• Recruitment Packets – (Overview;
Heart & Head; Application form)• Candidate/New Board Member
Orientation
Step #8: Education of Board Members
• More than just a “one-time” meeting• On-going process• Education of board members…how is it done?
• Executive Director is the primary “educator” for board members
• Orientation for new members then ongoing• Board meetings should have an “educational” component
(Agenda; List)• Board member visits at least annually• Key mailings from ED ” What Board Members Need to
Know”• E-blasts weekly from ED• Annual Retreat• Other ideas?
Step #9: Recognizing Board Members
• Make Them Appreciated & Valued (Need a “clipper”; assign this as responsibility of the committee to do every meeting)
• Local & national programs• Local examples• President’s Volunteer Service Award
Step #10: Evaluating Board Members
• Annual process• Based on the Functions &
Expectations• Executive Director maintains data• Board Development Committee does
the evaluation• Methods to address “low” scores
Keeping a Record Board of Trustees Meeting Attendance/Fundraising/Pledge FY 2008 - 2009
MEMBER * July Aug Sept Oct Nov Dec Jan Feb Mar April May June Pledge
Banking/Insurance * E P P E E P P E P P P P $500
Retired Founder * P P P E E P P E E P E P $50,000
County Commish * Joined Board effective 2/2009 E E E A P $500
CPA * P P P P E P E P P P P P $1,500
Community Advocate * P P P E P P P P P P E P $10,000
Micro Manager * P E E A P E E E E Resigned 4/2009 $1,200
University Rep * P P P A P P P P P P P P $500
Old Money * P P P E P E E P E E E P $15,000
No Time * E E E Resigned as of October, 2008 $100
School District Rep * E E P P P P P E E P E P $250
Too Busy to Attend * A E E A P P E P P Resigned 4/2009 $100
Our Pet Shark * P P P P E P P P P P P P $2,500
Worker Bee * P P P P P P P E E P E P $1,000
Facilities R Us * P P P P P P E P P P P P $1,000
Construction Corp. * P P P P E P P P P P P P $10,000
City Councilman * E P P P A P P P E E P P $100
Law Enforcement * E P E P P P E P E P P P $100
High Board Performance
• Organization Priority
• Board Development Committee
• Performance Criteria
• Ideal Board Profile
• Fill the GAPS• Education Process• Recognition • Evaluation
“Greatness is not a function of circumstance.
“Greatness, it turns out, is largely a matter of conscious choice and discipline.”
Jim Collins: Good to Great
PANEL DISCUSSION
Bill Mullen, past-Chair KPCW Syd Reed, past-Chair Park City Museum, Board Member, The Park City Foundation
Insa Reipen, Executive Director Recycle Utah
Peter Wright, Jr. Board Member, Recycle Utah
RESOURCES
Electronic copies of today’s presentation and handouts can be downloaded from:
BairConsulting.com
Look for the article entitled:Winter Park City Series:
Building A Board That Rocks
THANK YOU
We hope to see you at the next and last session:
POLICY-PALOOZAWednesday, April 4
Bair ConsultingPatricia A. Bair
P.O. Box 568Eden, UT 84310(801) 745-4923