Briefing: MSA Reports #1

2010 UBO/UBU Conference

Health Budgets & Financial Policy

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Briefing: MSA Reports #1

Date: 23 March 2010

Time: 1010 – 1100

2010 UBO/UBU ConferenceTurning Knowledge Into Action Objectives

Identify reports that are generated from the CHCS MSA that should be reviewed to oversee/manage the operation of the MSA Office

List and explain all reports that generate from the nightly processing menu (daily, monthly, yearly)– Discuss the purpose and use of each

Explain what these reports mean and how they can be used

Discuss the purpose and use of each Discuss the use of ad hoc reports and provide samples

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2010 UBO/UBU ConferenceTurning Knowledge Into Action

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CHCS MSA Reports

CFM Cashier Functions Menu

OFM Office Functions Menu

MSR Cashier/MSA Reports Menu

C7A USCG DD7A Billing Menu

MRM Monthly Reports Menu

NPM Nightly Processing Menu

RSM Reprint Reports Menu

IFM Insurance Processing Menu

OIB Outpatient Itemized Billing Menu

Select MSA System Menu Option: OFM Office Functions Menu

2010 UBO/UBU ConferenceTurning Knowledge Into Action CHCS MSA Reports

AAS Schedule of Accounts by Age TRP TPC Reimbursement PercentagesBCP Balance CheckDAR Detail Schedule of Accounts by AgeERS Rate Schedule Enter/EditFDF Fund Description EditEXC Outpatient Charge Exclusion Enter/EditMPF MSA Parameters DefinitionNMR Notify Messages Review/ClearRDS Rate Detail SummaryRSS Rate Schedule SummarySRC Statement of Receivables and Collections VRS View Rate Schedule Detail

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AAS – Schedule of Accounts by Age Age of Receivables Number Amount=============== ======= ============ Not Discharged 58 7,920.05 0 – 30 DAYS 408 36,738.90 31 – 90 DAYS 336 182,338.90 91 – 180 DAYS 285 75,539.51181 – 360 DAYS 392 178,295.60OVER 360 DAYS 436 174,857.26_____________________ ________ ______________TOTAL Receivables 1,915 655,690.22


Select Detail Aging Report Segment(s) for printing:

Current status

1 to 30 days

31 to 60 days

61 to 90 days

91 to 120 days

121 days or greater

ALL segments

Select by placing an asterisk (*) next to segment to be selected

(* generated by Delete key)

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CHCS MSA Reports

Detail Schedule of Accounts by Age

Reflects ALL outstanding MSA accounts. It is important to ensure that this report is “worked” by the Billers

At the end of each month, the Biller(s) should be required to research accounts over 120 days and provide an explanation

– EX: Patient is making monthly payments on multiple accounts, OHI provided by pay patient now awaiting payment from insurance company, awaiting payment from foreign military patient/embassy.

The totals on this report must balance with the AAS report


MSR – Cashier/MSA Reports Menu

139 Produce DD139 AAR Active Accounts Receivable Report CCR Cash Collection Detail Report CRA Clinical Records Pending DRG Billing Report FCV Final Cash Collection Voucher IRR Invoice and Receipt NRR Notify Roster PCT Patient Category Billing Table RCC Copying Charges Roster REC DRG Billing Report of Current/Recalculated Charges SDS DRG-Eligible Indicated Same Day Surgery Report STM Consent Statement TWO Accts Subject to Transfer/Write-off VCL Voucher Control Listing WRT Accounts Written-Off

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TWO – Accts Subject to Transfer/Write-off– Identifies accounts that have met the time

parameters/requirements set by the MTF

WRT – Accounts Written-Off

– Accounts written off by the billers. MSA Officer should review this report to ensure that only authorized write-offs are being performed

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CCR – Cash Collection Detail Report – Identifies all collections made in the MSA Office by

cashier. The MSA Officer uses this report to balance the collections received by each cashier

NRR – Notify Roster – Identifies changes made by the Patient Admin Dept

that may potentially affect the billing of the patient. Also identifies potential refunds created by overpayments posted that day. Billers should be required to work this report at least weekly, depending on the size of the MTF

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VCL – Voucher Control ListingControl Number Log

Select desired control number seriesSeries:--------- I INVOICE AND RECEIPT V DD1131 D DD139 T TRANSFERRED TO FINANCE C SF1080 S DD7 A DD7A N SF1049 E TRANSFER SUMMARY REPORT

Select by placing an asterisk (*) next to series to be selected.( * generated by Delete key)


VCL – Voucher Control Listing

Each report provides a detailed listing of all transactions processed, and all vouchers/documents generated during the month

Each of these reports should be generated the first working day of the following month and retained for audit purposes

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MMD – Monthly Medical Services Activity Detail ReportMMR – Monthly Medical Services Activity Report

MMD – Monthly Medical Services Activity Detail Report– A detailed report of all transactions

Monthly Medical Services Activity Report (MMSAR)– Reflects the monthly billing and collections activities for each Fiscal

Year. identifying the beginning A/R balance, amount of sales, amount written-off or transferred, amount of collections posted, the ending A/R balance, amount deposited to the DOs account, and any amount that has been collected but not deposited

– This is the accountability report for the Collection Agent/Treasurer. The amounts reflected on this report for the accounts written-off/transferred, collected, and ending A/R must balance with the individual accounts also generated in MSA

CHCS MSA Reports


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MSA Medical Services Accounts Report MONTHLY MEDICAL SERVICES ACTIVITY FISCAL YEAR 2005 01 Jul 2005 - 31 Jul 2005 BALANCE ACCOUNTS OUTSTANDING FUNDS TOTAL FUNDS SALES ACCT REC CURRENT TRANS/OUT TOT FUNDS BALANCE COLL BUT DEPOSITEDCODE PRIOR MONTH MONTH SALES WRT OFF COLLECTED ACCT REC UNDEPOSITED W/DO

OPERATIONS & MAINTENANCE, NAVY (9750130)

CC 0.00 558.90 0.00 558.90 0.00 0.00 0.00

FMR 75,018.92 31,233.30 19,553.50 11,871.10 74,827.62 0.00 0.00

FOR -3,975.19 -23,482.28 -39.00 969.74 -28,388.21 0.00 0.00

FRR 139,928.42 14,456.76 985.19 49,457.24 103,942.75 0.00 0.00

MS 0.00 42,563.15 0.00 42,563.15 0.00 0.00 0.00

TPC 0.00 178,540.77 0.00 178,540.77 0.00 0.00 0.00

V1 0.00 10,450.97 0.00 10,450.97 0.00 0.00 0.00

V11 0.00 165,429.69 0.00 165,429.69 0.00 0.00 0.00

V2 0.00 78.27 0.00 78.27 0.00 0.00 0.00

V24 63,531.29 77,958.24 0.00 51,765.80 89,723.73 0.00 0.00

MISCELLANEOUS RECEIPTS (17R3210INT 160.35 -15.00 0.00 25.00 120.35 0.00 0.00

GRAND TOTAL 274,663.79 497,772.77 20,499.69 511,710.63 240,226.24 0.00 0.00

2010 UBO/UBU ConferenceTurning Knowledge Into Action MSA Ad Hoc Report

1. Cash Collection Voucher SpreadsheetSpreadsheet identifying each Fiscal Year, and Charge Category by CCV #/Date(s). Each FY spreadsheet must balance with the Monthly Medical Services Accounts Report generated by CHCS MSA

2. Deposit SpreadsheetSpreadsheet identifying CCVs generated for each FY and the amount of the SF215(s) Deposit Tickets. Total of CCVs for the date of deposit must balance with the SF215s deposited

3. Monthly Accounting Report Identifies all of the Earnings/Collections that must be entered into the MTFs Accounting. As each DD 1131 is processed, that information is identified as a “collection” in the accounting system the month following the collection. It is important to identify the Earnings/Collections into the Accounting System before the collection “hits” or it will reflect in the Accounting System as an Unmatched Collection

4. Overage/Shortage ReportSpreadsheet identifying each Cashier and any overage/shortage by Date

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FACILITY NAME: REDACTED FY COLLECTED: 2008

DATE CCV # CSM FMR I/P TPC O/P TPC IAR FRR FOR CC TOTAL __________________________________________________________________________________________________CASH/CHECK COLLECTIONS (DD1131) 08 FEB V08-23 3,629.85 14.35 0.00 3,453.92 0.00 88.46 0.00 40.00 7,236.5815 FEB V08-24 4,609.75 43.05 0.00 13,175.84 0.00 313.24 0.00 0.00 18,031.8822 FEB V08-25 2,380.90 14.35 0.00 27,048.48 0.00 318.54 0.00 0.00 29,762.2729 FEB V08-27 3,050.34 0.00 0.00 11,948.04 0.00 15.00 0.00 20.00 15,033.38

TOTALS 13.670.84 71.75 0.00 55,426.28 0.00 735.24 0.00 60.00 70,064.11

CREDIT CARD COLLECTIONS (DD1131)22FEB V08-26 0.00 0.00 0.00 0.00 0.00 50.00 0.00 0.00 50.00

TOTALS 0.00 0.00 0.00 0.00 0.00 50.00 0.00 0.00 50.00

REFUNDS (SF1049)12 FEB 08-0001 0.00 14.35 0.00 0.00 0.00 0.00 0.00 0.00 14.3519 FEB 08-0002 0.00 0.00 0.00 100.00 0.00 0.00 0.00 0.00 100.00

TOTALS 0.00 14.35 0.00 100.00 0.00 0.00 0.00 0.00 114.35

GRAND TOTALS 13,670.84 57.40 0.00 55,326.28 0.00 785.24 0.00 60.00 69,999.76


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FACILITY NAME: Redacted FY COLLECTED: 2008

DD1131s SF215 DATE FY08 FY07 FY06 FY05 FY04 FY03 FY02 TOTAL TOTAL

DIFF______________________________________________________________________________________________

____ 08 FEB 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00

15 FEB 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

22 FEB 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

29 FEB 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTALS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


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Monthly Accounting Report

MONTH / YEAR BEING REPORTED: __________________________

CHG AMOUNTDESCRIPTION OF COLLECTION CAT JON COLLECTED_____________________________ _______ _________ _____________

FAMILY MBR HOSP FMR XXXXXX 0.00

SUBSISTENCE SR XXXXXX 0.00

CASH SALE OF MEALS CSM XXXXXX 0.00

INPATIENT TPC TPC XXXXXX 0.00

OUTPATIENT TPC V## XXXXXX 0.00

COPYING CHARGES CC XXXXXX 0.00

CIV EMER – INPT FRR XXXXXX 0.00

CIV EMER – OUTPT FOR XXXXXX 0.00 ____________ TOTAL 0.00


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OVERAGE / SHORTAGE REPORT

FOR PERIOD COVERING : 01-31 JANUARY 2008

DATE(S) JOHNSON SMITH JONES THOMAS WHITE TOTAL

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2

3

4

5

6

7

8

9

10

30

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TOTALS


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Questions?

Documents

Briefing: MSA Reports #1