15 February 2021

Briefing / Information Session for the Campus Infrastructure

Master Plan – Sourcing of Multi-Disciplinary Professional Team

RFB No: T11/2021

Presented by:

Leonard Swana

Executive Director : Operations and Logistics

Briefing Overview• Introduction

• Arial Photos of Consolidation Sites/Campuses

• High Level Scope

• Multi-Disciplinary Professional Team

• Project Deliverables

• Design Standards

• Detailed Project Scope

• Communication Plan

• Functionality/Quality Scoring

• Pricing

• Questions and Answers

1. Introduction

• VUT currently has about 5 campuses

• VUT has around 20 000 students

• A decision to consolidate campuses has been taken

• Three campus: Ekurhuleni, Secunda & Upington Campus to phase out

• Consolidation/Transfer of all Programs, Students and Staff to Vanderbijlpark and Sebokeng Campuses.

• A need for an Infrastructure Master Plan identified for this consolidation.

• CIMP to included Educational Infrastructure, Admin, Residences, Services (Bulk/Internal), Social , Support Facilities, etc.

Main Campus and Residences

Total Land Area = 648 128,00 Square Metres

Main Campus

Sebokeng Campus

Total Land Area = 1 721 489 Square Metres

Quest Conference

Total Land Area = 38 253 Square Metres

3. High Level Scope

• The Campus Infrastructure Master Plan for the Vanderbijlpark, Quest

Conference and Eductiy (Sebokeng) Campuses is the desired end product

for the engagement of the Professional Team of consultants.

• The Team shall be led by a Professionally Registered Principal and

supported by other required Professionals in the complementing built-

environment disciplines.

• The project scope includes assessing, investigating, planning and

developing Product Qualifications Mix (PQM) specific facility concept

plans, infrastructure requirements and cost estimates for a window of 10 to

30 years.

4. Multi-Disciplinary Professional Team

a. Professional Architects – as a Project Leader (Lead consultant)

b. Professional Quantity Surveyors – as Cost Consultant

c. Professional Engineers – as Civil and Electrical Specialists

d. Professional Town and Regional Planners – Planning and Development

Consultants

e. Other Sub-Consultants to be sourced as need arises (Environmental,

Health and Safety, Geohydrological, Geotechnical, etc.)

5. Project Deliverables • A complete Campus Infrastructure Master Plan document that addresses

o Current and Future needs of Learning Facilities for a long-term period of at least 10-30

years.

o Current and Future needs of Support Facilities and amenities including landscaping that

are informed by the learning facilities.

o Current and future infrastructure services, both on bulk supply and internal reticulation as

informed by growth trends.

o Current and future needs for student accommodation that is informed by projected

enrolment figures and phased development of the facilities and Product Qualifications Mix

(PQM).

o Complete high level cost estimates for all proposed facilities and infrastructure, arranged

in a phased approach of three year cycles.

• Proposed funding options/models for each type of infrastructure/facility proposed.

• Proposed alternative material/value engineering document including the concepts on

renewable energy options.

6. Design Standards• Regulations and Standards from the Emfuleni Local Municipality

• All relevant SABS Standards

• The OHS Act

• SABS 0246:1993: Accessibility of buildings to disabled persons

• The latest Green Building Standards etc.

• Government Gazette No. 39238, Policy on the Minimum Norms and Standards for Student Housing at Public Universities, as

promulgated on the 29 September 2015.

• National Building Regulations and Building Standards Act, Act 103 of 1997

• All Department of Higher Education and Training infrastructure-related policies need to be adhered to, including but not

limited to the following:

o DHET Spatial Planning Guidelines

o DHET Guide to ICT Norms and Standards

o DHET Universal Design Guidelines

o DHET Building Cost Units (2017 to 2021)

7. Detailed Scope• Investigation into the bulk infrastructure supply, capacity and future

improvements by the Municipality and the Province in and around

Vanderbijlpark and Sebokeng areas.

• An analysis report on the Spatial Development Plans (SDPs) and

development nodes by both the Municipality and Province in the

concerned areas.

• Investigate/conduct assessment on the infrastructure services available

and future opportunities in the Main Campus, Quest Conference and

Sebokeng Campuses and Produce a status report on infrastructure.

• Conduct assessment of all Academic facilities, usage status and present

optimum use of these facilities. Produce a report on the facilities, including

the high level status quo/conditions.

7. Detailed Scope Cont…• Analyze the Enrolment projections per each faculty for the defined term

and provide infrastructure requirements to meet the demand in a phased

approach.

• In line with the enrolment projections that inform the facilities, an analysis

of the support infrastructure such as staff offices, Clinics, Technology area,

Cafeteria, library etc. must be identified for infrastructure provisions.

• An analysis report of the current student accommodation and future

student accommodation needs including models and costing of concept

plans in a phased approach.

• Advise on the infrastructure requirements for upgrading/augmenting of

services to meet the demand on each piece of land identified/Campus to

be developed.

7. Detailed Scope Cont…• Develop high level cost estimates for concept plans to assist the budgeting

process.

• Develop a concept document/plan including the discussion/narrative and

3D visual concepts.

• Produce and present to the VUT a walk through visualization concept.

• Engage specialist consultants where a need arises to understand a

complex problem so as to develop well informed concept plans.

• Investigate alternative construction material to bring construction costs

down/value engineering.

• Confirm title and land – use rights of properties at the campus, planning

zone restrictions, surveyor general documentation and identify the need for

additional Land.

7. Detailed Scope Cont…• Interpret enrolment growth targets (FTE’s) and reconcile space

requirements as per HEMIS norms.

• Consultation with local authority to be engaged regarding supply of bulk

services, not limited to electricity, water supply, sewer, storm water, logistics

to the campus.

8. Communication Plan• Consultants Planning Meetings held bi-monthly. These meetings will deal with all

planning issues and integration of design aspects of the different disciplines. The Lead

Consultant (Architect) chairs these meetings.

• CIMP Task Team Meetings and attended by Service Provider, held on monthly basis.

These meetings will be chaired by the ED-Operations and Logistics. The purpose is to

report to the VUT Management on the progress, discuss challenges and the strategies,

performance and quality.

• Consultants and Faculty Meetings: These meetings will deal with issues directly

affecting faculty requirements that need to be incorporated into the CIMP. The

frequency will be on need basis. The meetings will be called and chaired by

Consulting Team.

• Consultants and Departments Meetings : These meetings will deal with the different

and specific requirements per department, such as Residences, Quest Conference ,

etc so as to extract all needed information to inform the CIMP. The frequency will be

on need basis. These individual meeting will be chaired by the Consulting Team.

9. Functionality/Quality Scoring

Evaluation of Professional Architect

CRITERIA SUB-CRITERIA SCORING MAXIMUM

POINTS

Track Record

of Bidder on

similar type

and sizes (or

more) of

projects

previously

executed

Points allocated for track record similar type and scale of previous projects

executed by bidder in consideration:

1. Appointment letter from client

2. Contact details of client 3. Portfolio of work done

(presentation in power point)

Proof of 3 projects and above = 20

Proof of 2 projects

= 15

Proof of 1 project = 10

20

Qualifications ,

Registrations

and

Competencies

Points allocated for qualifications and

professional registration, For each

Category as detailed below.

1. Certified qualifications 2. Certified professional

registration

3. CV B Degree (B Tech, B Eng, BSc, BSc Town and Regional

Planning, B Arch ) plus 15 years

of experience and

B Degree (B Tech, B Eng, BSc, BSc Town and Regional

Planning, B Arch and ) plus 10

years of experience and above B Degree (B Tech, B Eng, BSc,

BSc Town and Regional

Planning, B Arch ) plus 6 years of experience and above

Project

Leader/

Principal

Member

Points allocated for qualifications and

professional registration, for the Professional Architect

15 years = 20

10 years = 15

6 years = 5

Less than 6=0

20

Project Team

Members

Cost Consultants (Quantity Surveyor)

=10

15 years = 10

10 years = 7.5

6 years = 5

Less than 6=0

10

Project Team

Members

Engineers (Civil & Electrical ) = 10

15 years = 10

10 years = 7.5

6 years = 5

Less than 6=0

10

Project Team

Members

Planning and Development Consultants

(Town Planners ) = 10

15 years = 10

10 years = 7.5

6 years = 5

Less than 6=0

10

Functionality Scoring Cont…Approach and

Methodology

Points allocated for submission of Methodology that is detailed, project

specific and have milestones

Submission of approach and

methodology plus

1. Detailed 2.

Project Specific 3. Milestones = 20

Submission of approach and

methodology plus

1. Detailed and any

1 of 2. Project Specific or 3.

Milestones = 17

Submission of

approach and

methodology plus any 2 of the three

requirements met

1. Detailed 2.

Project Specific or 3. Milestones = 15

Submission of approach and

methodology plus

any of 1. Detailed 2. Project Specific

or 3. Milestones =

10

Submission of 1

requirement = 5

20

Locality Means of verification: Either

proof of residence, Utility bill or Lease agreement to the name of

the tendering firm.

Vaal area=10

Gauteng

province=5

Other provinces=2

10

Professional Team Sub-total 100

10. Pricing

• Consultants will claim based on the government gazette fees structure.

• The appointment of other Service Providers (e.g. Environmental Assessment

consultants, OHS specialists etc.) will be on quotation basis and sourced

from VUT data base, their claim will be a disbursement under principal

agent to the project.

• Please refer to Envelope B (Pricing Document)

Pricing Cont…• All travelling costs to the all Campuses of the Vaal University of Technology

for information gathering.

• The Cost of Producing Preliminary Investigations (Existing Infrastructure)

Status Quo Report

• The Cost of producing Spatial Development Plans (SDPs) for each VUT

property as indicated in the scope

• The cost of producing Concept Plans and 3D Models for desired Facilities

• The cost of Producing Fly Through Models for the concepts

• The Cost of Producing the final Campus Infrastructure Master Plan and

Report

Thank You

The End

Questions and Answers