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Expo Guide for Brides Rock & Sparkle
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Pinkberry Moon Presents
A PamperingBridal Expo
EXPO MARKETING GUIDE
Updated 12/01/11
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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We invite you to enter a world where
Brides Rock & Sparkle A true representation of the full range of services within the
wedding industry, bridal expos offer an atmosphere where brides
learn, laugh and sample. Memories are created and loyalties are
developed with a person or a brand. The attendees rarely leave without
food in their stomachs, something in their hands or ideas on their minds. Brides Rock
Bridal Expos are poised to be unlike any other.
We will kick off 2012 with Brides Rock & Sparkle: A Pampering Wedding Expo on Feb 18 in
California, MD. This is an exciting time for us as we continue to push the limits on the traditional
wedding expos to showcase paramount talents, products and services. Brides Rock Bridal Expos are
shaping up to be some of the most trendy wedding events of the year and we want to offer your
business the opportunity to get involved. We are currently looking to fill the expo with exhibitors,
small business sponsors and corporate sponsors that would appreciate a strong marketing presence
with the multitude of guests experiencing the expos with you in mind.
There are several expos being produced for 2012; each boasting a different concept, activity and
size. The success of these events is largely dependent upon the continued support of staff,
volunteers, contributions and sponsorships from various small businesses and corporations like
yours. This exhibitor and sponsorship kit outlines Brides Rock & Sparkle, with a brief description on
our other bridal shows, and the potential marketing benefits offered by Pinkberry Moon.
Finding a mutually beneficial relationship by participating in Brides Rock & Sparkle could be a
phenomenal way to connect to your target audience, expand your brand through an emotional
connection and cement loyalties which are often hard to break. We hope that you will join us and
share your specialty with our couples and their families. Please direct questions and concerns to
(301) 744-9974 or [email protected]. We look forward to working with you and making
Brides Rock & Sparkle successful for your business.
Sincerely,
Cydne Grobri Cydne-Ann Grobri
President, Pinkberry Moon Events
Producer, Brides Rock Bridal Expos
Table of Contents
About Brides Rock & Sparkle…….……3
Future Expo Dates…………………….4
Description of Expos……………..………5
Learn about the various expos that we
offer throughout the year
Become an Exhibitor….…………….7
Be where the brides are
Additional Exposure………………..8
Options for additional business
presence (even without attending)
The DIY Organizer……………………8
Customized 3-ring binder for the
bride-to-be that features business
profiles in the industry
Corporate Sponsorships………….9
Get the recognition you deserve
Small Business Sponsorships…10
Stand out in a big way
Rates & Agreement………..……11
Learn the many options to expand
your business reach
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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bout Brides Rock Bridal Expos
"The healthy being craves an occasional wildness, a jolt from normality, a sharpening of the edge of appetite, his own little festival... a brief
excursion from his way of life." - Robert MacIver
Our Mission
Brides Rock Bridal Expos are exciting and unique bridal shows committed to connecting today’s sophisticated bride with local wedding
professionals. These expos are distinctive because we focus on executing the latest trends or needs of local brides such as pampering expos,
vintage expos, home living expos, DIY workshops as well as couture expos. This sets us apart and a cut above the rest.
The mission of Brides Rock Bridal Expos is to provide opportunities to unite brides, vendors and venues, not only to assist modern brides with
creating their dream wedding, but also to help wedding professionals broaden their brand awareness to meet their business goals.
About Brides Rock & Sparkle: A Pampering Wedding Expo
Brides Rock & Sparkle {Twice per year in February & tentatively in July • 86 exhibitors max}
Life in the DMV is already hectic; and becoming a bride can be a second full-time job. No wonder
we have so many tired, overwhelmed and stressed out bridezillas on our hands! So Pinkberry
Moon has centered Brides Rock & Sparkle on pampering the brides with glitz, glamour and local
salon and relaxation services.
We create an oasis of relaxation within our Signature Salon Alley by offering the brides an
opportunity to enjoy a full range of wedding services such as massages, facial demonstrations,
hair and make-up samples and tips, and even tanning demonstrations. They are also treated to
wine, signature cocktails and mocktails, choice hors d’oeuvres while blanketed in an
environment that allows them to mingle and connect with wedding professionals and other
brides.
But our expos are not just about the brides. We make special efforts to ensure that our
exhibitors and sponsors are very well taken care of. To help exhibitors make a memorable
impression on brides and families, Brides Rock & Sparkle is one of our boutique expos with
approximately 2 - 3 exhibitors per category. This not only reduces competition in such a
saturated market, but it helps the bride remember which exhibitors they connected with (which
helps to foster sales). We also don’t focus our advertising efforts on the free prizes that tend to
attract the non-buyers, but rather on the unique theme or activity of the expo. And it is our goal
to work closely with exhibitors, and especially sponsors, to ensure that Brides Rock Bridal Expos
are a great investment.
Between Salon Alley, our entertaining “Great Bridal Race”, the up-beat Catwalk Fashion Show
and our Private Bridal Reception, we have a sum total of an enjoyable expo for everyone
involved.
A
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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op Reasons to Participate at Brides Rock & Sparkle
Association with Uniqueness –Instead of focusing our advertising on free prizes, we attract the buyers by focusing on the unique themes and
trends of the event. At Brides Rock & Sparkle, we feature glitz, glam and pampering in our Salon Alley and a fun way to earn prizes in our
“Great Bridal Race” (our version of The Amazing Race). At Brides Rock Vintage & Brides Rock the Weekend, we offer our exhibitors a chance
to win prizes in Battle of the Bakers. Our chic audience and our fabulous vendors will never be bored.
Affordability – In today’s rocky economy, businesses are finding it difficult to effectively and affordably market themselves. Participation at a
Brides Rock Bridal Expo is kept within reasonable financial reach, even for the novice in the industry. We also offer special discounts when
booking more than one show simultaneously.
Increased Exposure – The wedding industry remains an open market, and therefore is often
crowded. So Brides Rock Bridal Expos offer trendy ways for your brand to be seen in a busy market.
Exhibitors will be privileged to loads of opportunities to be featured in their category or to become a
sponsor at an affordable rate. Exhibitors and sponsors will also be able to position their brand above
other participants in memorable ways like floor and wall decals, slide show advertisements and more.
Intimacy – An experienced exhibitor at a large expo once warned a novice exhibitor,
“…brides will be moving past your table like cattle.” Brides Rock Bridal Expos wants to give exhibitors
and sponsors an opportunity to connect with prospects without anyone feeling overwhelmed or
rushed. Therefore at most expos, we will have a maximum of 5 exhibitors per category, with some
capping at 3. Brides Rock The Weekend and Brides Rock Couture will be our larger expos for those who
desire massive exposure.
Lucrative Industry – The wedding industry has grown to an empire of over $40 billion per
year, with over $1.9 billion in advertising alone. Bridal expos have been proven to be a very cost-
effective means of connecting with many brides in one day to showcase talents and specialties. It’s a great means of having someone else
work to bring future clients to you while you cater to your current clientele.
Networking – We encourage exhibitors and sponsors to network for approximately 30 to 45 minutes prior to Expo openings for increased
business opportunities.
Door Prizes – Although it’s not required, we encourage our exhibitors and sponsors to participate in the door prize give-away program which
will bring brides directly to your table.
T
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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escription of additional
Brides Rock Bridal Expos
Brides Rock Vintage {Once per year in April or May • 76 -100 exhibitors max}
Step back in time and focus on the beautiful, classic eras of the late 1800’s to 1980s at Brides
Rock Vintage. The exhibitors that are selected either specialize in vintage or they can provide
services that capture the heart of the time periods that most interests the bride. Brides will
enjoy clothing, textiles, jewelry and accessories of old world styles such as the Victorian era,
the Roaring Twenties, the hip-hugging ‘70s as well as more modernized retro styles sought by
today’s fashion-conscious young adults.
In addition, PME makes this expo exciting and fun by holding our “Battle of the Bakers” and
offering 3 Design Studios for transformation (1 Studio is an exclusive Sponsorship position).
The environment, although lively and exciting, is also kept intimate (fewer than 100) to foster
strong connections.
Brides Rock DIY Workshops {Once per year, usually Sept thru Oct • 40 – 50 exhibitors max}
This is our answer to the DIY bridal community that wants to put together a fantastic wedding on a shoe-string
budget. The workshops will occur every other Sunday over the course of 5 weekends. These are all-day sessions
that include a 3-hour morning instruction that repeats each week and a 90 minute afternoon session that changes
topic each week. The brides will also have the benefit of a fully decorated dining hall where they will enjoy a warm
lunch. With just 100 brides in attendance for each session, this is the perfect opportunity for wedding professionals
to speak directly with brides, teach the truths and pitfalls of their category as well as direct attention to their
services. There is only one exhibitor per category present and the goal is to build a strong network of service
professionals to offer the brides the ability to secure all of her wedding professionals for less than $15,000. Brides
Rock Vintage also provides the brides with a DIY Organizer that features local business profiles which is another
fantastic method to keep your business in front of the bride all year while she plans.
Brides Rock a 10 Carat Affair {Held once per year in the summer or winter •100 exhibitors max}
Brides Rock a 10 Carat Affair is truly a special affair as one lucky bride in the DMV will win this small luxurious
wedding ceremony and reception. Brides-to-be will have the opportunity to “crash” our winner’s wedding as
guests to get inspiration for their own special day. With the help of our sponsors, the event space will be
transformed into something magical, breathtaking and awe-inspiring.
Opportunities for sponsorship include exclusivity in the ability to transform one of three Design Studios to
truly wow the brides and guests with your company’s abilities. Sponsors are also permitted to magically
altering the Reception and/or the Ceremony Experiences.
Exhibitors will demonstrate their work or service in our Exhibitor Pavilions, which features large spaces for
more showcasing capability. Exhibitors may also showcase their talents in our Exhibitor Studios or in
collaboration with other Exhibitors in one of our Design Studios. The Exhibitor Studios are galleries of
fabulous work in categories like Cake, Floral, Tabletop, Gown and Men’s Wear.
D
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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Brides Rock the Weekend {Held once per year in January • 150+ exhibitors}
This is our two-day bridal and home living extravaganza. Couples spend over $40 billion on wedding
related purchases per year and an additional $50 billion within the first year on cars, homes and
furniture. This expo celebrates the journey of their first year by them with local wedding
professionals to assist with wedding planning and numerous home living professionals. Many
exhibitors will be represented including photography, venues, bridal
fashions, catering as well as furniture stores, realtors, insurance
agents and automobile salespeople to assist with home living
lifestyle after they say I Do. Exhibitors will have opportunities to
showcase their work in our extra large Exhibitor Pavilions as well as
participation in two of four Design Studios to make brides literally
feel at home.
Brides Rock Couture {Premiering November 2013 • 150 exhibitors max}
This is the ultimate wedding expo experience that caters to brides with lavish wedding dreams. The
entire event space is transformed into a bridal mall with 10 specialized boutiques for brides to enjoy the
quintessential wedding shopping experience. This expo boasts of a somber Ceremony Setting, a vibrant
Reception Experience which is the heartbeat and center of the entire event, as well Exhibitor Studios
showcasing glamour and sophistication. Brides can experience epic eye candy with lush floral
arrangements, impeccable tabletops, irresistible wedding cakes, exciting live music, exotic honeymoon
destinations, couture bridal fashion, elegant wedding venues, live entertainment and every resource
imaginable to make their wedding the celebration of a lifetime. We also feature a chic Bridal Lounge,
an upscale Cigar Lounge, and even a restaurant-style lunch experience.
TENTATIVE FUTURE 2012 & 2013 EXPO DATES
Brides Rock Vintage – California, MD – May 29, 2012
Brides Rock & Sparkle – PG County MD – July 2012
Brides Rock DIY Workshops –Waldorf, MD – Aug thru Sept 2012
Brides Rock a 10 Carat Affair – California, MD - December 8, 2012
Brides Rock The Weekend – Greenbelt, MD – February 2013
Brides Rock & Sparkle – Maryland - April 2013
Brides Rock Vintage – Alexandria, VA – May 2013
Brides Rock DIY Workshops – PG County, MD – September 2013
Brides Rock Couture – Washington, DC – November 2013
Brides Rock a 10 Carat Affair – Maryland – December 2013
Pinkberry Moon Events
444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701 [email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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ecome anExhibitor
If you’re not there, then she’s connecting with someone else!
WHAT YOU RECEIVE WITH YOUR INVESTMENT
An Exhibitor Space is perfect for the business or individual that would like to make a
personal connection with their potential clients and families. You will receive:
1 table and 2 chairs
8 ft draped back drop (white)
A listing on the Expo website
A listing in the Expo Guide
Free Bridal Bag inserts
An Excel file of all bridal
show attendees
Please note: Electricity, table covering and Expo Guide Advertisements are additional.
A Mini Space provides the participant with 1 four foot round table and 1 chair. It’s an
excellent opportunity for exhibitors who may need to leave their table unattended or for
those that don’t require a full display. Linen, electricity, bridal bag inserts and expo guide
advertisements are additional.
Door Prizes –Participating in our door prize give-away program is not required, but it is
encouraged. This is your opportunity to have brides come by your table to discuss your
services which may lead to additional sales.
Pricing listed on Rates sheet.
Event Exposure
We will begin to introduce
Brides Rock Bridal Expos
as an Expo Tour in 2013 in
cities like Atlanta and
Raleigh. For 2012, we will
focus on exposure to brides
and families in the following
counties:
The District of Columbia
Maryland
Anne Arundel
Calvert County
Charles County
Howard County
Montgomery County
Prince George’s
St. Mary’s County
Virginia
Arlington County
Fairfax County
King Georges County
Loudon County
Prince William County
Stafford County
About Brides at Expos
Surveys have demonstrated
that brides who attend
expos and shows…
Usually have never
attended a bridal show
Do not plan on attending
another
Intend to purchase from a
show exhibitor or
sponsor
Would recommend the
expo to a friend
Appreciated the
opportunity to meet
many wedding
professionals face-to-face
and in one place
Love to obtain special
offers from expo
exhibitors and sponsors
B
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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dditional Exposure Opportunities
We understand that some Exhibitors may not be able to
attend, but would still appreciate the opportunity to
participate in such unique and innovative events. So Brides
Rock & Sparkle has two fantastic ways for Exhibitors to get
in front of hundreds of brides without having a rental space
or even being present at the Expo.
BRIDES ROCK DIY WEDDING ORGANIZER
“Brides Rock Their Journey down the Aisle” is our stylish and
chic wedding workbook used by the bride-to-be for the entire course of her planning process.
As she’s guided through the workbook to plan her special day, she will be gently reminded of
your fabulous business that is ready to make her wedding dreams a reality. This Wedding
Organizer promises to give your business plenty of face-time.
The ads are available for one year and contracts are
payable in full. The Wedding Organizer will be printed in
Aug and distributed to brides for free at the Workshops
in Sept through Oct; they will also be available for sale
throughout the year on our website and at other expos.
As an added bonus, Bridal Leads for Brides Rock DIY
Workshops will be made available for all full page
advertisers.
EXPO BRIDAL BAGS - $50
You can have your Company’s marketing material neatly and effectively distributed in pre-
prepared bridal bags that will be handed out to each bride as she enters the Expo. This is a grand
way to do what you do best – sell yourself and your services. This is also a great way for
Exhibitors who have Expo tables to ensure that they are not missing any bride they may not
catch! This service is available for a nominal fee of $50 per piece. (Exhibitors may include paper
materials or products.) To maximize this service, we suggest that Exhibitors bundle up to three
(3) pieces in one neat unit. All materials and products must be received by the due date
indicated per expo and are no exceptions to that date.
EXPO GUIDE ADVERTISEMENT - Beginning at $40
An Exhibitor, demonstrating or not, may have their advertisement listed in the Brides Rock &
Sparkle Expo Guide. The Expo Guide will be handed out to every person in attendance. Not only
is this a fantastic way to put your best foot forward if you are unable to personally demonstrate
at the Expo, but it’s a great way to build your networking group for future business possibilities
as well. We offer 2 full pages, 1 full page, one-half page, or one-quarter page sizes.
EXPO SLIDE SHOW ADVERTISEMENT - $75
Display your ad and exhibitor space number on our Expo slide show that loops continuously
during the expo.
Brides Rock Their Journey
down the Aisle Workbook
Ad Dimensions
Full Page Graphic – 8” x 8.5”
(vertical) - $700
Half Page Graphic – 5” x 4.5”
(horizontal) - $400
These dimensions are for the
graphic portion of the ad and do
not include business
name/contact info area.
Contact Information
Your contact information must
be submitted as a MS Word
document. Please include
important information such as
your business name, contact
person, phone number, email,
website and social media
connections.
Digital Requirements
Your ad may be submitted in
black and white or in color. All ad
files must be saved to the correct
size in PDF format at 300 dpi and
in CMYK color mode. Any images
used within the ad must also be
saved to the correct size at 300
dpi in CMYK color mode. Do not
compress graphics and be sure
that all fonts are embedded. The
Workbook Organizer is printed
in CMYK.
Ad Submissions
Submit ad files to
For additional information,
contact Cydne Grobri on 301-
744-9974.
Full pricing listed on Rates
Sheet.
A
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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orporate Sponsorship Opportunities Get the recognition that you deserve.
DIAMOND - $1500 Several positions available
Recognition as a Official Brides Rock & Sparkle Diamond Sponsor
Single exhibitor space on Sponsorship Row, with Excel file of all bridal show leads and exhibitors
Your company logo printed on all promotional material for the Expo, from date of sponsorship forward
Company logo with website link on sponsorship page of Expo website
Advertising on Expo website up to 30 days post event
On stage mention at Expo by Master of Ceremonies
Company logo and description on sponsorship page of Expo Program
One (1) full page ad In the Expo program
Placement of up to one (1) banner in key Expo location
One article written and promoted on PME Blog
Brochure or product distribution in Bridal Bags
Opportunity to provide door prize
Five (5) complimentary tickets for your special guests
BRIDAL BAG - $495 Two positions available Recognition as an Official Bridal Bag Sponsor of the
Brides Rock & Sparkle Expo
Single exhibitor space positioned at the Welcome Table, with Excel file of all show leads
Opportunity to have 100 quality totes printed with your logo and Brides Rock & Sparkle logo and distribute them at the Welcome Table (picture is an example only)
Company logo and website link on sponsorship page of Expo website
Company logo printed on sponsorship page of Expo Program
Half (1/2) page ad in the Expo Program
Brochure or product distribution in Bridal Bags
.
PLATINUM HEADLINE - $2500 One (1) position available
Exclusive recognition as the Official Headline Sponsor: “_(Your Company)_’s Brides Rock & Sparkle Expo”
Double exhibitor space with Excel file of all bridal show leads and exhibitors
Your company logo printed on all promotional material for the Expo, from date of sponsorship forward
Web banner with link on homepage and sponsorship page of Expo website
Advertising on Expo website up to 60 days post event
On stage recognition (written by your company) by Master of Ceremonies
Company logo printed on the cover of the Expo Program
Company logo and description printed on the sponsorship page of Expo Program
Two (2) full page ads In the Expo program on inside cover
Placement of up to two (2) banners in key Expo locations
One Expo aisle named in your company’s honor
Two articles written and promoted on PME Blog
Brochure or product distribution in Bridal Bags
Opportunity to provide door prize
Ten (10) complimentary tickets for your special guests
C
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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lite Exhibitor Opportunities Being an Elite Exhibitor or Sponsors at our bridal event is a
phenomenal way to get significant exposure.
CATERING BAR - $495 – Limited to two (2) companies Serve your company’s culinary delights, without space restriction, at the Private Bridal Reception and during the general expo. Table will be positioned in a high traffic area. Catering opportunities for the expo are limited to these two positions only. Exclusivity to one caterer offered at $895.
CATWALK SPONSOR - $495 – Limited to three (3) companies Showcase bridal wear for 20 min in our Catwalk Fashion Show. Also permitted to place gowns on display in our Bridal Gallery for additional exposure. Exclusivity to one bridal salon offered at $895. Must provide own models, hair, makeup, accessories, etc. for the Catwalk.
DESIGN STUDIO SPONSOR (EXCLUSIVE) - $695 – Limited to three (3) companies
Exclusive opportunity to transform an entire space as you see fit in order to feature your design work and decor capability
ENTERTAINMENT (DJ) SPONSOR - $595 – Limited to one (1) company Provide live entertainment, announcements & drawings during the entire expo; Featured as the DJ and emcee of the event. DJ Booth will be located in a high traffic area.
SALON ALLEY SPONSOR - $495 – Limited to eight (8) companies Demonstrate salon services on the brides such as nail artistry, hair styles, make-up artistry, skin care, massage and tanning services within our high-traffic Salon Alley.
In-Kind Sponsorship Opportunities
BREAKFAST BOUTIQUE SPONSOR - Limited to one (1) company
Provide coffee, tea, donuts and bagels to Exhibitors prior to expo opening
CEREMONY EXPERIENCE SPONSOR – Limited to one (1) company Completely design and execute a ceremony setting at the entrance of the Expo. Must provide your own design materials such as chairs, draping, lighting, etc.
DANCE ENTERTAINMENT SPONSOR – Limited to two (2) companies
Entertain the guest with two 10 minute dance segments or dance instruction pieces.
DÉCOR/ FURNITURE RENTAL SPONSOR – Limited to two (2) companies
Provide and showcase company rental products such linens, china, chairs/chair covers, draping and staging, etc at one of our Expo lunches, in the Ceremony Experience, in the Reception Experience in Salon Alley, on the Catwalk and more. Maximum of 3 locations.
EXHIBITOR LUNCH SPONSOR – Limited to one (1) company
Provide small meal for the Exhibitors
FLORAL SPONSOR – Limited to two (2) companies
Elite Exhibitor and In-Kind
Benefits:
Recognition as an Official Elite Exhibitor or Sponsor of the Brides Rock & Sparkle Expo in your category
Single exhibitor table in either Salon Alley, Sponsorship Circle or another high traffic location
Heightened visibility above others in your category. This may be an additional feature, special privileges or exclusivity to one or two in your category.
Flexibility to negotiate what you need to be successful at the Expo.
Company logo and website link on sponsorship page of Expo website
Advertising on Expo website up to 30 days post event
Company logo printed on sponsorship page of Expo Guide
Brochure or product distribution in Bridal Bags
Opportunity to provide door prize
Excel file of all bridal show leads
Five (5) complimentary tickets for your special guests
E
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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Display floral artistry and centerpieces on the Welcome Table, on Catwalk, in Ceremony Experience, within Salon Alley, within a Design
Studio. Maximum of 3 tables/locations.
LIGHTING SPONSOR – Limited to one (1) company
Display lighting & décor ability within Salon Alley, on the Catwalk, within the Reception Experience and if possible, as collaboration within a Design Studio or the Ceremony Experience. Maximum of 3 locations.
MEDIA SPONSOR
Provide expo with advertisement in your media forum (print, magazine, radio, television) and/or magazine publications to distribute to the brides
PHOTOGRAPHY SPONSOR - Limited to one (1) company
Provide the expo with your talents as the official photographer of the event. We are looking for coverage from time of set-up throughout the expo hours. Coverage should include all areas and activities of the expo. Pictures will be displayed on future promotional material, Event Facebook Page, BRBE Blog and Expo website(s).
SIGNAGE SPONSOR – Limited to two (2) companies
Provide elegant Expo signage on Welcome Table, Sponsorship Table, Featured Exhibitor’s Table and standard script signs for each exhibitor space.
SIGNATURE COCKTAIL SPONSOR – Limited to two (2) companies Showcase your signature cocktail and/or mocktail to the brides and guest during entire expo.
VIDEOGRAPHY SPONSOR
Provide the expo with your talents as the official videographer of the event. We are looking for coverage from time of set-up through the expo hours. Coverage should also include all areas and activities of the expo. Two videos will be needed and used for future promotional purposes on event Facebook Page, BRBE Blog and Expo website(s).
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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Please complete this Agreement and scan/email, fax or mail to us.
Legal Business Name
Business Name (for use on website/print)
Contact Person
Mailing Address
City State Zip Code
Business Phone Fax
Website
o Please list my business information (Business/Contact Name/ Phone) exactly as written:
o I will participate in the door prize give-away. Please list the following prize exactly as written:
Number of badges requested (3 free; any additional are $5 each):
I, the advertiser or authorized representative for the advertiser, have read and agree to abide by the
terms and conditions set forth in this contract. As the advertiser, I understand that I will receive the
applicable benefits described in this guide, and further understand that these opportunities and
benefits will not be valid until this agreement is signed and the full payment has been received and
accepted by Pinkberry Moon Events. All Sponsors agree to abide by Exhibitor Rules and
Regulations. I agree that a contract transmitted by facsimile or email shall be deemed to be an
original document and enforceable there as.
Company Rep Signature Date
Printed Name
Deposit | Payment Terms
Corporate Sponsors & Organizer Advertisers: Payment is due in full at time of contract
submission.
Other Sponsors and Exhibitors: A 50% deposit is required along with a signed contract to secure
your space. The deposit is non-refundable. If registering for more than one event, a deposit will be required for all contracted events.
Agreements signed within 30 days of event date require full payment.
Please select a category:
o Accessories – Shoes/Veils
o Baker/Pastry Chef
o Balloon Décor
o Bridal Wear
o Catering
o Ceremony Site
o Planner/Coordinator
o Beauty – Make-up
o Beauty – Skin Care
o DJs
o Financial
Services/Planning
o Floral Preservation
o Florist
o Formal Wear
o Gift Registry
o Gifts/Favors
o Guest Accommodations
o Health/Fitness
o Household/Home Décor
o Honeymoon/Travel
o Invitations/Paper Goods
o Jewelry
o Musical Entertainment
o Other:________________
o Photo Booth
o Photography
o Publications
o Real
Estate/Homes/Apartments
o Reception/Rehearsal
Dinner Sites
o Rental – Attire/Accessories
o Rental – Supplies/Services
o Specialty Items
o Transportation
o Videography
o Wedding Gown
Cleaning/Preservation
Brides Rock & Sparkle Wedding Expos
Rates & Agreement
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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BRIDES ROCK & SPARKLE
California, MD Saturday, Feb 18, 2012 ~ 11am – 4pm Exhibitor (Full payment, ad copy & materials due by Jan 10, 2012)
□ Mini Table $150 □ Single Table $275 □ Double Table $550 □ Triple Table $825
Add Ons □ Bridal Bag Inserts $50 □ Electricity $25 □ Table Covering $15 □ Adtl Badges (x___) $5 (3 free)
Guide Ads
□ 2 Full Pages $175 □ 1 Full Page $125 □ Half Page $75 □ Business Card $40 □ Slide Show $75
Sponsor (Full payment due by Jan 10, 2012)
□ Platinum Headline $2500 □ Diamond $1500
Elite Exhibitor (Full pymt due by Jan 10)
□ Bridal Bag $495 □ Catering Bar $495 □ Catwalk $495 □ Design Studio (Exclusive) $695
□ DJ Sponsor $595 □ Salon Alley $495
In-Kind Sponsor
□ Breakfast Boutique □ Ceremony Experience □ Cocktail/Mocktail □ Décor/Rental □ Exhibitor Lunch □ Floral □ Lighting □ Media □ Photographer □ Stationery □ Videographer
Bridal Expo(s) Total $ Ad on Total $ Guide Ad Total $ Sponsorship Total $
Total Due: $
Select payment amount:
□ Full Payment
□ 50% Deposit
BALANCE DUE: $
Select payment method:
□ PayPal to
[email protected] (+ 4%)
□ American Express
□ Visa
□ Master Card
□ Discover Card
□ Money Order
□ Check Enclosed (Payable to
“Pinkberry Moon Events”)
Credit Card Number
Expiration Date (month/year) 3 digit security code
Billing Address
Name on Card Signature
□ Please charge my card the remaining balance on ________________________. (No later than 30 days prior to event date.)
□ Please invoice me for the remaining balance.
You may submit this agreement via any of the methods below:
1. Scan and email to [email protected]
2. Fax to 866-276-6701
3. Mail to Pinkberry Moon Events – 444 Thistle Place, Waldorf, MD 20601
Cancellation/Refund Terms
Once accepted, this contract is non-cancellable and non-transferrable. All payments are non-refundable and non-transferrable. Refunds will only be
made if the application is not accepted. Cancellations with less than 30 days notice may result in full payment being due and/or charges to the
credit card on file. There will be a $50 charge to any account that is not paid in full 30 days before the event. .
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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RULES & REGULATIONS EXHIBITOR/ADVERTISER COVENANTS
1. The Exhibitor agrees to (i) obey all laws, by-laws, ordinances and regulations
governing use of the facility and operation of the Brides Rock Bridal Expo
(hereinafter referred to as “BRBE” or “Expo”), (ii) abide by the rules and
regulations of the city, fire and police departments and of any other
government or regulatory body having authority to regulate the facility and the
Expo, and (iii) obey all laws, including those pertaining to health and safety,
consumer protection and protection of visitors to the Expo.
2. Exhibitor agrees to abide by all rules and regulations governing the Expo,
described herein, and established from time to time by Pinkberry Moon Events.
3. Exhibitor agrees to obtain, at its own expense, any licenses, permits or
insurance which are required for the operation of its trade or business during
the term of the Expo and to pay all taxes, including all applicable sales taxes, of
any nature or kind that may be levied against it as a result of the operation of
its trade or business in its contracted space.
4. Exhibitor agrees not to conduct or be associated with any promotional contests
held at or in connection with the Expo unless otherwise agreed to in writing by
Brides Rock Bridal Expo in advance of Expo.
5. Exhibitor is encouraged to demonstrate their work. If what they are
demonstrating can do damage to the floor, they will have to bring a floor
covering (i.e. rug) to cover the floor area inside their space where they will be
demonstrating. If Exhibitor does not adhere to this request, they will not be
permitted to demonstrate their work.
6. No material of any kind promoting a business, who has not contracted a space,
may be distributed before, during or after the show. Exhibitor agrees to pay
the full fee of a Basic Table for each unapproved business promoted before,
during or after the Expo.
7. By signing this agreement and participating in this Expo, Exhibitor agrees to
share their business information with our sponsors and gives permission to
be contacted by them.
8. Only exhibitors whose account is paid in full may move-in and set-up at the
Expo. Full payment is due 30 days prior to Expo.
SPACE REGULATIONS
9. The space contracted is to be used solely by the Exhibitor whose name appears
on the contract. No subletting, assignments or sharing of exhibit space allowed.
Space assignment is at the sole discretion of Brides Rock Bridal Expos. BRBE will
take into consideration the requests of Exhibitors but does not guarantee or
promise a specific space. Exhibitor must be 18 years of age or older.
10. Exhibitor may only sell, display or distribute the items that were approved with
their contract. If non-approved items are displayed for sale for any reason,
Exhibitor will be asked to remove these items. If the items(s) are not removed,
Exhibitor will be asked to leave the Expo, and will not be accepted into any
future Expos. This includes any Expo into which the exhibitor has already been
accepted.
11. Exhibitor agrees to occupy the contracted exhibitor space during entire Expo
hours and to sell, demonstrate, present or conduct contract-approved activity
associated with the Expo only within that space. All additional presentations
must be approved by Brides Rock Bridal Expos in advance of Expo. Exhibitor is
not permitted to distribute material in the parking lot, at the Welcome Table,
within the aisles, in the restrooms or any other areas outside of their
contracted space.
12. Exhibitor is required to set up and break down on time. Exhibitor may not leave
their table or Expo space unattended at any time. Early departing Exhibitors
will be subject to a $100 fine and will forfeit its right to receive a copy of the list
of attending brides. Those Exhibitors who fail to exhibit (i.e. no shows) will
forfeit all money submitted and its right to receive a copy of the list of
attending brides. Pinkberry Moon Events reserves the right to deny acceptance
into any future Brides Rock Bridal Expos or Pinkberry Moon Events. This
includes any Expo into which the exhibitor has already been accepted.
13. Display space/area must be kept clean and neat at all times. All packing boxes,
supplies and personal food containers must be hidden from the public view.
The exhibitor area must be left clean and neat at the end of the Expo. If
applicable, Exhibitor is required to remove any masking tape from the floor and
around their exhibit space before leaving the Expo.
14. Display boards must not be higher than eight (8) feet. Anything over that
height must be pre-approved by Brides Rock Bridal Expos in advance of Expo.
The backside of your display boards must be blank and finished.
15. Signage: No handwritten signs are allowed – use professional signs only.
16. Each Exhibitor is responsible for obtaining all necessary licenses and permits to
use live music, photographs or other copyrighted materials in the Exhibitor’s
space. The use of audio and video devices is permitted, but must be controlled
and not interfere with other Exhibitor’s ability to display their services. Expo
management will determine whether one Exhibitor’s music or display is
infringing upon another’s Exhibit.
MINI TABLES: 4 FOOT ROUND TABLE REGULATIONS
17. Each Mini Table/Space is not considered as a Single, Double or Triple Exhibitor
Space. These tables are not required to be manned during the entire expo.
PME and/or BRBE will not be held responsible for any and all claims, losses,
liabilities or damages, costs and charges arising from or as a result of leaving
the 4 foot table unattended. All other Exhibitor Regulations apply.
DESIGN STUDIOS, CEREMONY EXPERIENCE, RECEPTION EXPERIENCE
18. Exclusivity is available for design companies who have the capability to provide
all elements required in the Design Studios. Sponsor will be responsible for
activities within the room when they have responsibility for that space.
Sponsor must also carry liability insurance to cover any possible damage.
FACILITY REGULATIONS
19. No open flames, including candle or incense burning, are allowed.
20. If applicable, electrical outlets may only be used if the appropriate fee is paid. If
Exhibitor requests an electrical outlet(s), they must bring their own electrical
cords and tape.
21. No defacement or hanging anything on the walls of the facility is allowed.
22. There is NO SMOKING permitted inside the facility. NO ALCOHOLIC BEVERAGES
may be brought into the facility unless otherwise permitted in writing. NO PETS
allowed in the facility. All violators of these rules will be asked to leave the
Expo and will not be accepted into future Expos. This includes any Expo that
the Exhibitor has already been accepted into.
23. The aisles, passageways and overhead spaces remain strictly under control of
Expo management and no signs, decorations, banners, advertising matter or
similar devices will be permitted in these areas without special permission of
management. All exhibits must remain within the confines of the exhibitor’s
space and no exhibitor will be permitted to erect signs or display products in
such a manner as to obstruct the view, cause injury or negatively affect the
display of other exhibitors. However, this does not qualify or limit the free
responsibility of the Exhibitors to save PME and/or BRBE, its officers or agents
and/or the venue harmless and free from all damage or other liability, as set
out in a prior section of this agreement.
Pinkberry Moon Events 444 Thistle Place, Waldorf, MD 20601 • Ph: 301-744-9974 • F: 866-276-6701
[email protected] • www.pinkberrymoon.com • www.bridesrockandsparkle.com
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VEHICLES
24. If the venue permits Exhibitors to display their vehicle within the facility, or
within a designated area, Exhibitor must lock, tape or seal the gas tank cap
(cover). The amount of fuel is not to exceed ¼ tank or 5 gallons, whichever is
less. Batteries must be disconnected. A drip pan must be placed under the
vehicle. Vehicles cannot be turned on once the show is open and there is public
in the building. Keys must be given to management for the duration of the
Expo. If you need to power your vehicle without the use of the battery, you are
permitted to a 100 to 12 DC volt converter. If the vehicle is to be displayed
outside of the venue, it must not be left unattended while running (or with the
keys in the ignition) at any time.
RIGHTS OF BRIDES ROCK BRIDAL EXPOS
25. Brides Rock Bridal Expos reserves the right, in its sole and unfettered discretion
to (i) determine the eligibility of Exhibitors and exhibits for the Expo; (ii) reject
or prohibit exhibits or Exhibitors which BRBE considers objectionable,
inappropriate, disruptive or offensive to BRBE, other Exhibitors or Expo
attendees; (iii) change or modify the layout of the Expo and/or relocate
exhibits or Exhibitors; (iv) cancel, in whole or in part, the Expo or (v) change the
date, location and duration of the Expo; without any liability to Pinkberry Moon
Events and/or Brides Rock Bridal Expos.
26. In the event of extreme weather conditions, fire, casualty, disaster, labor
disputes, acts of God, or any other emergency situation beyond the control of
Brides Rock Bridal Expos or PME, BRBE will, at its discretion, reschedule and/or
procure alternate space for Expo. Exhibitor agrees that the terms and
conditions set forth in this agreement shall apply to any rescheduled date
and/or relocation, and Expo shall not be liable to Exhibitor for any loss or
damage suffered by Exhibitor by reason of such rescheduling and/or relocation
of Expo.
27. Except as specifically provided in this agreement, should Pinkberry Moon fail to
hold this Brides Rock Bridal Expo as herein provided or to furnish to Exhibitor
the space herein described, the Expo shall refund to the Exhibitor all amounts
paid hereunder and such refund shall be accepted by Exhibitor as complete
settlement and discharge of Exhibitor’s claims and demands.
28. Exhibitor understands that once accepted, this contract is non-cancellable,
except as specified herein. All payments are non-refundable and
nontransferable. Refunds will be made only if the application is not accepted.
Exhibitor shall pay a fee of $50.00 if any check presented for payment is
returned by bank. Exhibitors with a history of collection problems, bad debts or
non-sufficient funds checks that are not honored will not be invited to
participate in future Expos.
29. Exhibitor understands that BRBE reserves the right to treat an Exhibitor’s
downsizing of a space as a cancellation of the original space and as a purchase
of new space. An Exhibitor may be required to move to a new space location if
it requests a downsizing of space.
30. By submitting this agreement, exhibitor, their employees and representatives,
agree to comply with all the policies (both stated and inferred) of Brides Rock
Bridal Expos and the hosting facility. Any matters not specifically covered by
this agreement will be subject solely to the decision of Brides Rock Bridal
Expos. Brides Rock Bridal Expos will, in best effort and in good faith, promote
and carry out the objectives of this event.
INDEMNIFICATION AND LITIGATION
31. Exhibitor agrees to indemnify and save harmless Pinkberry Moon Events and
Brides Rock Bridal Expos and the facility (and their respective officers,
directors, employees, insurers, agents, representatives and those for whom the
Exhibitor is responsible in law) against any and all claims, losses, liabilities and
damages (including legal fees and expenses) costs and charges arising from or
as a result of any unauthorized use of any Work by the Exhibitor, it’s agents,
representatives, employees and those for whom the Exhibitor is responsible in
law.
32. Shall litigation be necessary for Expo to enforce any condition of this
agreement, Expo, in addition to any damages or relief awarded, shall be
entitled to receive interest at the rate of one and one-half percent per month
from the date of the breach, court costs, and attorney’s fees of one-third of the
total exhibitor fee. Exhibitor agrees that jurisdiction, venue, and choice of law
shall be in the State of Maryland. 33. Liability Statement: Reasonable precautions will be taken by Pinkberry Moon
Events and Brides Rock Bridal Expos to protect personal property during Expo.
However, PME and BRBE will not be held responsible for any loss, damage,
defacement or destruction of any property displayed by the Exhibitor, no
matter how it is caused. This also includes personal injury. Pinkberry Moon
Events and Brides Rock Bridal Expos will provide no insurance on the Exhibitor
or against the acts or omission of the Exhibitor, its agents or employees. All
insurance for the personal property, public liability and personal injury must be
carried by the Exhibitor.
PUBLICITY/USE OF PHOTOS OR VIDEO
34. The Expo may be videotaped or photographed by Brides Rock Bridal Expos.
Therefore, by signing this agreement the above named company consents to
the use of faces, names, likeness, trade name and trademark of the company
and its representatives for promotional purposes without compensation to
Exhibitors.