Brewarrina Shire€¦ · Web viewThe Environmental and Heritage Plan for the Fish Traps and Museum. Who are the Custodians of the Fish Traps. A working relationship between Brewarrina

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT BREWARRINA SHIRE COUNCIL ON

WEDNESDAY 26TH SEPTEMBER 2018___________________________________________________________________

Meeting commenced at 10.00 am

PRESENT:

Councillors Phillip O’CONNORWilliam LOUGHNANAngelo PIPPOSMark BROWNVivian SLACK-SMITHThomas STANTONShane CHAPMANDonna JEFFRIES

General ManagerExecutive Assistant

Jeff SOWIAKBelinda LOUGHNAN

Apologies

RESOLVED on MOTION of Council Councillor Pippos seconded by Councillor Chapman that Council grant the leave of absence for Councillor Wheatley for the 26TH September 2018 Ordinary Business Meeting.

The MOTION upon being PUT to the meeting was declared CARRIED.

Declaration of pecuniary or non-pecuniary conflict of interest

Councillor Phillip O’Connor – CONFD 3

Confirmation of Minutes

Confirmation of the Minutes of the Ordinary Meeting of Friday 24 th August 2018

RESOLVED on MOTION of Councillor Loughnan seconded by Councillor Pippos that the Minutes of the Ordinary Meeting of 24th August 2018 covered by resolutions 144/18 to 168/18 action request be adopted.

Mayor & Deputy Mayor Elections

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GENERAL MANAGER MAYOR

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1A ELECTION OF MAYOR

The Purpose of this report is to inform Council on the process for electing a Mayor.

RECOMMENDATION:

That Council Resolve:

1. If there is more than one Mayoral candidate, the Council resolves whether the election is to proceed by ordinary ballot;

2. That a Mayor is elected in accordance with the legislated process;

3.That the General Manager in his capacity as Returning Officer notifies the result of the election to the Director-General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and

4. All ballot papers are to be destroyed following the election.

RESOLVED on MOTION by Councillor Stanton seconded by Councillor Slack-Smith that Council resolve:

1. If there is more than one Mayoral candidate, the Council resolves that the election is to proceed by ordinary ballot.

2. That a Mayor is elected in accordance with the legislated process;

3.That the General Manager in his capacity as Returning Officer notifies the result of the election to the Director-General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and

4. All ballot papers are to be destroyed following the election

The MOTION on being PUT to the meeting was declared CARRIED

Mayor O’Connor stood down as Chair while the Mayor Election took place.

The General Manger Jeff Sowiak, assumed the position of Returning Officer to oversee the election process.

The Returning Officer received two nominations for the office of Mayor of Brewarrina from Council.

1. Councillor O’Connor 2. Councillor Jeffries

Following the vote, the General Manager declared Councillor O’Connor was elected as the Mayor until the next Mayoral Election on September 2020 and congratulated him on his election to the position.

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Item 1B ELECTION OF DEPUTY MAYOR

The purpose of this report is to inform Council on the process for electing a Deputy Mayor

RECOMMENDEDATION:

1. The Council determines whether it will elect a Deputy Mayor; and If the Council determines to elect a Deputy Mayor,

2. (a) that an election is held; if there is more than one nomination the election proceed by ordinary ballot

(b) that the General Manager in his capacity as Returning Officer advises the election result to the Director- General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and


RESOLVED on MOTION by Councillor Pippos seconded by Councillor Chapman that Council resolve

1. The Council determines that it will elect a Deputy Mayor; and 2. (a) that an election is held and if there is more than one nomination the

election proceed by ordinary ballot

(b) that the General Manager in his capacity as Returning Officer advises the election result to the Director- General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and


The MOTION on being PUT to the meeting was declared CARRIED

The General Manger Jeff Sowiak, assumed the position of Returning Officer to oversee the election process.

The Returning Officer received three nominations for the office of Deputy Mayor of Brewarrina from Council.

1. Councillor Slack-Smith2. Councillor Brown 3. Councillor Stanton

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Following the vote, the General Manager declared Councillor Stanton was elected as the Deputy Mayor until the next Mayoral Election on September 2020 and congratulated him on his election to the position.

Mayor O’Connor resumed as Chair of the meeting. Both Councillor O’Connor and Councillor Stanton thanked the Councillors for their support.

Status Report

RESOLVED on MOTION of Councillor Pippos seconded by Councillor Chapman that the Status Report be received as information.

Councillor Action RequestThe MOTION upon being PUT to the meeting was declared CARRIED.

Reports from Advisory CommitteesNIL

RESOLVED on MOTION of Councillor Chapman seconded by Councillor Stanton that Council accept the minutes of the Brewarrina Shire Council Work Health and Safety Committee Meeting held Thursday the 30th August 2018 as information.


Mayoral Minute

NIL

Notice of Rescission Motion

NIL

Notice of Motion

NIL

Request to Address Council in a Public Forum

Members from the board of the Brewarrina Aboriginal Corporation were asked to meet with Council and will be discussing the following points with Council.

1. Environmental Plan as required by the Depart of Environment and Heritage Page 4 of 17

.................................................. ..................................................GENERAL MANAGER MAYOR

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2. Tourist Accommodation 3. Plant Garden 4. In-kind support regarding funding applications, maintenance and gardens

SUPENSION OF STANDING ORDERS at 11:02 am

The Board members of the Brewarrina Aboriginal Corporation; Ms Anette Pascoe, Mrs Noelene Shearer, Mr Bradley Hardy, Mr Shae Fergurson joined the meeting.

RESOLVED on MOTION of Councillor Chapman seconded by Councillor Pippos that the Ordinary Business Meeting move into public forum for meeting with the Brewarrina Aboriginal Corporation.


DISSCUSSION:

The Councillors and The Brewarrina Aboriginal Corporation ( Museum Board) talked at lengths about how the Brewarrina Shire Council and the Museum Board can work together to create a positive working relationship, which will allow a viable and sustainable future. Some of the other points that were touched on were;

Funding that the Museum has received through Crown Lands and the plans for that funding. The Environmental and Heritage Plan for the Fish Traps and Museum. Who are the Custodians of the Fish Traps. A working relationship between Brewarrina Shire Council and Brewarrina Aboriginal

Corporation , and how we can work together to promote tourism within the Brewarrina Shire.


RESUMPTION OF STANDING ORDERS AT 12:05PM

RESOLVED on MOTION of Councillor Chapman seconded by Councillor Pippos that standing orders be resumed.


Petition if tabledNIL

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Reports of the General Manager

Item 1 ANNUAL COUNCIL MEETING SCHEDUAL

The purpose of this report is for Council to determine the dates of the Council meetings from October 2018 to September 2019

RECOMMENDATION:

1. Approve the attached Meeting Schedule Calendar of proposed Ordinary Council Meeting Dates2. Approve the meeting start time for Ordinary Council Meetings dates as 10am and;3. Determine to publically advertise Council’s meeting schedule dates with locations for the period October 2018 – September 2019 in the following manner;

Website Newspaper Main Council Office.

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan that Council

1. Approve the attached Meeting Schedule Calendar of proposed Ordinary Council Meeting Dates

2. Approve the meeting start time for Ordinary Council Meetings dates as 10am and;

3. Determine to publically advertise Council’s meeting schedule dates with locations for the period October 2018 – September 2019 in the following manner;

Website Newspaper Main Council Office.

4. The November Council Meeting will be held in Goodooga.

The MOTION on being PUT to the meeting was declared CARRIED.

Item 2 BANK RECONCILIATION & INVESTMENTS

The purpose of this report is to present the reconciliation of Council’s cash book and bank statement as at 31 August 2018. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.

RECOMMENDATION:

That:1. The bank reconciliation report be received as information.2. The Certification of the Responsible Accounting Officer for compliance with the

Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.

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RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor PipposThat Council receives:

1. The bank reconciliation report as information and 2. The Certification of the Responsible Accounting Officer for compliance

with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.


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Item 3 STANDING AND OTHER COMMITTEES AND ELECTION OF DELEGATES

The purpose of this report is for Council to determine its committee membership and elects its delegates.

CommitteeName of Councillors (Mayor - member all

committees)Council Officers Quorum Public

Rep.

Aged Care Mayor and one Councillors

GM or delegate 2 4

Brewarrina General Cemetery Committee

Two Councillors Environmental Services Manager

6 9

Traffic Committee Transport Manager

Tourism and Cultural Committee

General Manager and Tourism Officer

RECOMMENDATION:

That Council determines its committee membership and elects its delegates.Page 8 of 17


Committee Proposed StaffDelegate

Proposed CouncillorDelegates

Councillor Delegate 18/19

Roads and Maritime Services Regional Consultative Committee

Transport Manager

Two Councillors

Traffic Committee Transport Manager

One Councillor(Council has only one vote)

Murray Darling Association

General Manager

Mayor and one Councillor

Big Sky Library General Manager or delegate

Councillor or Alternate

Local Emergency Management Committee

General Manager or delegate

GM Is LEMC Chair

Western Regional Weeds Committee

General Manager & Delegate

One Councillor

Aged CareGM or delegate Mayor and two

Councillors

Brewarrina General Cemetery Committee

General Manager

Three Councillors

Water Users General Manager

One Councillor

Tourism & Cultural Committee

General Manager/ Tourism Officer

Two Councillors




Item 4 CODE OF CONDUCT

The purpose of this report is to present, for adoption, a revised Model Code of Conduct prepared by the Office of Local Government (OLG) in September 2018.

RECOMMENDATION:

That Council;

1. Adopt the Model Code of Conduct for Local Councils in NSW – September 2018 with the following inclusion as an amendment:-

Brewarrina Shire Council recognises that, particularly in a small country town like Brewarrina, certain family relationships do exist between Councillors and Council staff. It is acknowledged that some interactions will take place between staff and Councillors as family members where Council-related business is discussed. However, this in no way detracts from the obligations that these Councillors and Council staff have under the Model Code, particularly in relation to Part 7 – Relationship between Council Officials.

RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor StantonThat Council;

1. Adopt the Model Code of Conduct for Local Councils in NSW – September 2018 with the following inclusion as an amendment:-

Brewarrina Shire Council recognises that, particularly in a small country town like Brewarrina, certain family relationships do exist between Councillors and Council staff. It is acknowledged that some interactions will take place between staff and Councillors as family members where Council-related business is discussed. However, this in no way detracts from the obligations that these Councillors and Council staff have under the Model Code, particularly in relation to Part 7 – Relationship between Council Officials.


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RESOLVED on MOTION by Councillor Pippos seconded by Councillor ChapmanThat Council defer consideration this Item until the October Council Meeting, when all Councillors are present.



Item 5 BREWARRINA COMPANION ANIMAL PROCEDURES STRATEGY

The purpose of this report is to provide council on the details of the Companion Animal Strategy and Procedures Manual which has been developed to meet Department of Local Government requirements and to assist with the execution of Councils responsibilities under the Companion Animals Act and Impounding Act. The report also provides details of measures put in place to address dog attacks on livestock.

RECOMMENDATION:

1. That the Companion Animal Strategy is to be readopted by Council.

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan

1. That the Companion Animal Strategy is to be readopted by Council.


Item 6 DROUGHT COMMUNITIES PROGRAMME FUNDING

The purpose of this report is to seek endorsement of submission of a grant funding proposals for the next round of the Drought Communities Programme.

RECOMMENDATION:

1. That Brewarrina Shire Council seeks approval for the utilisation of the additional $1m in Drought Communities Program funding in accordance with the draft proposals as identified by Council.

2. Authorise the execution of agreements in relation to these proposals.

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan

1. That Brewarrina Shire Council seeks approval for the utilisation of the additional $1m in Drought Communities Program funding in accordance with the draft proposals as identified by Council.

2. Authorise the execution of agreements in relation to these proposals.


Item 7 ANNUAL FINANCIAL REPORTS YEAR ENDED 30 JUNE 2018

The purpose of this report is to seek Council approval to refer the 2017/18 Annual Financial Statements to audit.

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RECOMMENDATION:

That Council:

1. Council’s Financial Reports for the year ending 30 June 2018 be referred to audit;

2. The necessary elected members and staff be authorised to sign the statements on the annual General Purpose Financial Report and the Special Purpose Financial Report for the year ended 30 June 2018; and

3. Council delegate to the General Manager the authority to “finalise the date” at which the auditor’s report and financial statements are to be presented to the public as per Section 418(1).

RESOLVED on MOTION by Councillor Chapman seconded by Councillor Pippos

That Council:

1. Council’s Financial Reports for the year ending 30 June 2018 be referred to audit;

2. The necessary elected members and staff be authorised to sign the statements on the annual General Purpose Financial Report and the Special Purpose Financial Report for the year ended 30 June 2018; and

3. Council delegate to the General Manager the authority to “finalise the date” at which the auditor’s report and financial statements are to be presented to the public as per Section 418(1).


ACTION: Council requested that the Finance and Admin Manager; Ang Rai be invited to the meeting after lunch to and discuss the report with Councillors

Item 8 INTERNALLY RESTRICTED ASSETS

RECOMMENDATION:

That Council formally adopt its internally restricted assets as at 30 June 2018 as per the list below.

RESOLVED on MOTION by Councillor Chapman seconded by Councillor Loughnan

That Council formally adopt its internally restricted assets as at 30 June 2018 as per the list below.

PURPOSE OF RESERVE AMOUNT NOTES

Plant and vehicle replacement 1,5 This reserve is to purchase major plants.

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00

Infrastructure replacement 2,0

00This reserve can be utilised to fund future capital infrastructure works.

Employees leave entitlement 6

06

This amount represents 100% of Council non-current Annual and Long Service Leave liability.

Buildings 5

64 Major renewals and building works.

IT replacements

70 Upgrade of computer system

Parkes and garden asset renewal

145

This reserve is for upgrade of Parks and Gardens.

Prepaid financial assistance grant – general

1,265 Advance FAG Payment

Prepaid financial assistance grant – roads

652 Advance FAG Payment

Total 6,80

2


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Information Reportsa) General Manager

b) Roads

c) Utilities

d) Plant

e) Childcare

f) Environment, Health & Building

g) Human Services

h) Tourism

i) Human Resources

j) Youth

k) Property & WHS

RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor Stanton that the information reports be received and noted.


Correspondence for Action

NIL

Correspondence for Information

RESOLVED on MOTION by Councillor Pippos and seconded by Councillor Chapman that Council receive the items from

The Hon. David Littleproud MP about the refurbishing and drilling of new artesian wells in the Great Artesian Basin,

Don Harwin MLC about the funding for public Libraries,


Late Reports

RESOLVED on MOTION by Councillor Chapman and seconded by Councillor Jeffries that Council receive the Tourism and Cultural Meeting Minutes for September 2018


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Closed Session

RESOLVED on MOTION by Councillor Pippos and seconded by Councillor Loughnan that Council move into close the meeting to the public as per section of the Local Government Act 1993:

1. 10A(2)(a) Personal Matters concerning particular individuals( other than Councillors)

2. 10A(2)(b) the personal hardship of any resident or ratepayer3. Section 10A(2)(d) of the Local Government Act 1993, commercial information

of a confidential nature that would, if disclosed:(i) May prejudice the commercial position of the person who supplied it;(ii) Confer a commercial advantage on a competitor of the Council, or; (iii) Reveal a trade secret


The meeting moved into closed session at 12:49PM

RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack- Smith that Council move into open session.


The Meeting moved into open session at 1:25pm

0BOpened Session

The Mayor reported back to the open session of the Council meeting that the following resolutions were moved in closed session.

RESOLVED on MOTION by Councillor Brown and seconded by Councillor Chapman that Council receive the items from David and Nicolle Currey about the Minramar fence.


Council discussed the issue and decided to move the following:

RESOLVED on MOTION by Councillor Brown and seconded by Councillor Chapman that Council advise Mr David Currey that it will consider paying the $19,000.00 for the fence installation, if Mr Currey can provide supporting evidence for the of cost of the fencing materials used and give his consent to the removal of the ramps.


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CONFD1 TENDER FOR SOLAR GENERATION PROJECT

RESOLVED on the MOTION by Councillor Pippos and seconded by Councillor Loughnan that Council:

Does not accept any of the tenders until they have more information on the cost recovery to Council.


CONFD 2 SUPPLY & INSTALLATION OF TWO PLANT SHEDS

RESOLVED on MOTION by Councillor Chapman seconded by CouncillorSlack-Smith that Council:

Approves the supply, delivery and installation of two plant sheds 20 m wide x 30 m long by accepting the tender received from Jordan Gillespie Welding for a lump sum price of $132,000 + GST.


Declaration of Pecuniary Interest or Non- Pecuniary Interest- Clr Phillip O’Connor

Councillor O’Connor declared a non-pecuniary interest in this matter as the owner of a neighbouring property and left the meeting at 1:20pm.

In Councillor O’Connor’s absence Councillor Stanton assumed the Chair.

CONFD 3 PROPERTY ACQUISITION TOURISM DEVELOPMENT RESOLVED on MOTION by Councillor Jeffries seconded by Councillor Slack- Smith; that Council not take up the offer to purchase the property and receive the report.


Lunch Adjournment:

NOTE: Council broke for lunch at 1:34 pm and Councillor Pippos and

Councillor Slack-Smith left the meeting, and did not return after lunch.

Meeting recommenced at 2:34pm, Councillor Pippos and Councillor Slack-Smith left the meeting, and did not return after lunch. The Finance and Administration Manager Ang Rae provided a question and answer session in relation to the annual statements of account item 7.

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COUNCILLOR D. WHEATLEY

Question: Absent

Answer:

COUNCILLOR S. CHAPMAN

Question: Have we been looking into the licences of the tradesman that we hire, making sure that the licences are all up to date and that all licence numbers that are supplied are the tradesman’s own.

Answer: GM Advised checking of qualifications and licenses is normal practice however licensed tradesmen are not required in many circumstances.

COUNCILLOR W. LOUGHNAN

Question: Can a letter be sent to the Premier and Agriculture Minister requesting that given the desperate need for services in this region the number of rural financial counsellors for the Bourke and Brewarrina Districts be increased.

Answer: GM to Action.

COUNCILLOR D. JEFFRIES

Question: Can the graffiti on the swing set outside the chambers be removed and can any graffiti around town be removed on a daily basis?

Answer: Yes and as is possible within budgetary provisions.

COUNCILLOR A. PIPPOS

Question: NIL

Answer:

COUNCILLOR M. BROWN

Question: NIL

Answer:

COUNCILLOR T. STANTON

Question: NILPage 16 of 17


Questions With Notice



Answer:

COUNCILLOR P. O’CONNOR

Question: NIL

Answer:

COUNCILLOR V. SLACK-SMITH

Question: Is it possible to take the boards out of the fish ways to allow water to run down stream to fill parts of the river that are currently dry?

Answer: GM advised there is minimal, if any flow and at present and boards are left in to minimise damage to shoreline and provide water for town supply.

The next Ordinary Meeting of the Council will be held on 26th October 2018 at Brewarrina Shire Chambers commencing at 10.00am.

There being no further business, the meeting closed at 3:10pm

…………………………………MAYOR

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Documents

Brewarrina Shire€¦ · Web viewThe Environmental and Heritage Plan for the Fish Traps and Museum. Who are the Custodians of the Fish Traps. A working relationship between Brewarrina