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SERVPRO of Williamson, Maury & Giles Counties
140 Pewitt Drive
Brentwood, TN 37027
SERVPRO® of Williamson CountyRepresentative: Allison Olsen
Phone: 615-445-9462Date: 11-3-11
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EMERGENCY ACTION CHECKLISTBelow is a top line Action Checklist of what to do in the event of a fire or water damage that will help keep employees safe and help reduce business interruption.
Advanced Warning: Be Alert and Stay Informed
Always Think Safety First
Stop the Source of Damage
Notify Emergency Contacts
Call SERVPRO® Emergency Services
Notify Key Contacts
Secure the Property
Take Photos of Damage
Write Summary of Event / Documentation
WHAT IS IN THIS PROFILE-Emergency Action Checklist 2
-Advanced Warning and Emergency Contacts 3
-Emergency Contacts 3
-Main Utility Information (Shut Off Locations) 4
-Primary Contact Information (Work Authorization Contact) 5
-Insurance Contact Information 6
-Miscellaneous Contact Information 7
-Property Overview 8
-Building Access Information 9
ADVANCED WARNING
It is important to listen to local weather reports when severe weather is threatening. There are precautions that may help minimize damage to certain areas of your business:
€ Turn off utilities at the main switches or valves when instructed to do so.€ Disconnect electrical equipment and appliances.€ Move vehicles out of low lying parking garages or to higher ground.€ Raise elevators from the bottom floor.€ Review evacuation floor plans. Note: Make copies and file with your ERP.€ Board up windows prior to forecasted high wind storm events, such as hurricanes.
EMPLOYEE AND EMERGENCY CONTACTS NOTIFICATION
Before, during and after any disaster event, employee safety should always be the first priority. Account for all employees by establishing evacuation plans in advance, identifying areas outside the building that are designated meeting places. Appoint Team Leaders responsible for keeping a list of names and contact information of their team members in order to account for their whereabouts. Establish a central form of contact, ideally a Human Resources lead, and contact them immediately upon learning of any damage. A Phone Tree is recommended to help ensure all employees are contacted and accounted for. Also consider a password-protected information page on your website.
Once the HR Lead is contacted, it will be necessary to then contact your local emergency authorities to respond and begin securing the facility.
Name Title Phone Emergency Phone
Main HR Contact Kathy Squires Owner 615-405-9791
Email: [email protected]
Emergency Non Emergency Local Direct Line
Local Fire Department 911 615-371-0170
Local Police Department 911 615-371-2200
Local Hospital (Williamson) 911 615-435-5000
Security Company N/A
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SAFETY FIRST
BE ALERT
Insert Photo
Phone Number After Hours Ph Acct #
Electric Company 615-736-6900 615-234-0000 1104792-0251898
Phone Number After Hours Ph Acct #
Gas Company N/A
Phone Number After Hours Ph Acct #
Water Company 615-661-7061 same 0010279004
Shut Off Location: X Inside Outside Floor Location? 1st
Description of Location: In Kathy’s office in the back closet. (Nashville Electric Service)
Is there a key needed for access? YES X NO If yes, location:
Shut Off Location: Inside Outside Floor Location? N/A
Description of Location: N/A
Is there a key needed for access? YES X NO If yes, location:
Shut Off Location: Inside X Outside Floor Location?
Description of Location: Outside on the side of the building next to the street.
Is there a key needed for access? YES X NO If yes, location: N/A
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UTILITY CONTACT AND SHUT OFFG
AS
WA
TE
RE
LE
CT
RIC
ITY
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INSERT PHOTO
Insert PhotoInsert Photo
Phone Number After Hours Ph Acct #
Alarm Company N/A
Phone Number After Hours Ph Acct #
Sprinkler Company N/A
Contact Cell Work Phone
Shut Off Location: Inside Outside Floor Location?
Description of Location: N/A
Is there a key needed for access? YES NO If yes, location: N/A
Shut Off Location: Inside Outside Floor Location?
Description of Location: No fire suppression in facility.
Is there a key needed for access? YES NO If yes, location: N/A
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INSERT PHOTO
INSERT PHOTO
UTILITY CONTACT AND SHUT OFFGA
SA
LA
RM
SP
RIN
KL
ER
SE
RV
ER
INSERT PHOTO
Insert Photo
IT/IS Division GSG Computers 615-826-0017
Name Title Phone Emergency Phone
Building Contact Greg Martin Co-Owner 615-405-0095
Email [email protected]
Building Contact Kathy Squires Co-Owner 615-405-9791
Email [email protected]
Work Authorization(Main Structure)
Greg Martin Owner 615-405-0095
Email [email protected]
Maintenance Alfredo Ruiz Warehouse Mgr 615-425-8442
Email [email protected]
SERVPRO® Pete Martin Production Mgr 615-336-4047
Email [email protected]
Battery Backup: X Inside Outside Floor Location? 1st
Description of Location: Server room is in our Spring Hill office adjacent to conference room.
Is there a key needed for access? YES X NO If yes, location:
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PRIMARY CONTACTS
INSERT PHOTO
Risk/Prop Manager N/A
Other
INSURANCE CONTACT INFORMATION: Structural Insurance Information (if applicable)Insurance Broker: Chappell Smith & Assoc Phone: 615-478-7515
Insurance Carrier: Auto Owners Policy: 10171903040562
Dec Pg Attached? YES X No Bulletin Reference: N/A
Contents Insurance Information (if applicable) – Mainly for Tenant UseInsurance Broker: N/A Policy Number:
Insurance Carrier: Phone:
Dec Pg Attached? YES X No Bulletin Reference:
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Phone Number After Hours Account Number
Internet Provider 800-391-3000 32007527016-01-7
HVAC-McBroom 615-504-7914
Flooring-Carpet Den 615-568-3692
Plumber-Lester Bateman615-207-8179
Elevator Company N/A
Phone Company 888-401-4336 61522170315250478
Electrician-Hobbs 931-623-4429
Mechanical
(Other)
(Other)
(Other)
Other
Other
Other
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MISCELLANEOUS CONTACTS
140 Pewitt Drive
Brentwood, TN 37027
(615) 790-9634
I 65N to exit 74B Old Hickory Rd, left on Franklin Rd, then turn left on Town Center Way, then Right onto Pewitt Drive.
Year Built: 1957 Renovations? X Yes No If yes, what year? 2010
Are you Energy Program Certified? YES X NO Mulit-Tenant Building? YES X NO
KNOWN HAZARDOUS MATERIAL INFORMATION: N/AMain Contact: Phone:Type Location: Report? Y N Attached? Y NType Location: Report? Y N Attached? Y NType Location: Report? Y N Attached? Y N
Office inside of renovated 1950’s residence, white in color, constructed mainly of brick.TOTAL SQUARE FOOTAGE OF BUILDING: 1400Floor Primary Use Square Footage Type of FlooringLL Other: 1 Office Other: Marketing 1400 Carpet / Wood/ Laminate2 Other: 3 Other: 4 Other: 5 Other:
Other:
BLUEPRINTS AVAILABLE?: YES X NO If YES, Location:
SUPPLEMENTAL GENERATOR POWER YES X NO
NOTES:
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Photo of Generator Location
Building Address:
Directions to Property:
DESCRIPTION OF BUILDING:
PROPERTY OVERVIEWPROPERTY OVERVIEW
LOCATION TO PARK SERVPRO® VEHICLES Notes: Front parking lot. Do not park on side by Local Taco.
PREFERRED BUILDING ACCESS FOR SERVICE Notes: Front door to left.
ELEVATOR ACCESS FOR SERVICE Notes: N/A
STAIRWAY ACCESS FOR SERVICE Notes: N/A
Other Special Instructions: None.
Type of Work Preauthorized: Extract & Treat NO DEMO
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Photo of stairway access
Photo of elevator access location
BUILDING ACCESS
Additional Notes About Property:
This space available for any notes pertaining to potential safety issues or any other information you would like relayed to a party responding to an emergency.
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ADDITIONAL NOTES
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COPY OF INSURANCE DEC PAGE
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COPY OF LEAD REPORT
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COPY OF ASBESTOS LETTER
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COPY OF EVACUATION FLOOR PLANS
