Breaking the Stalemate: A Plan for Action

Ah Hoc Committee on Transcriptions Issues

Agenda

9:25 – 9:30 Laurie Keenan: Introducing the Committee

9:30 – 9:40 Karen Coffee: Producer’s Resource Guide

9:40 – 9:50 Ryan Klomp: Coordinating Transcriptions Production

9:50 – 10:00 Tim Nolan: Publisher’s Responsibilities

10:00 - 10:15: Open Discussion

Transcriptions Committee

Barry Abbot, Saint Mary’s University Marti Alger, Canadore College Karen Coffee, Algonquin College Jean Jackson, University of Alberta Laurie Keenan, University of Victoria – CADSPPE Liaison Ryan Klomp, University of Ottawa - Chair Tim Nolan, McMaster University

Mandate of the Committee

Established (Nov 2004) CADSPPE Workshop on Transcriptions

Short-Term solutions:– Improve resource sharing– Develop models of best practices

Consult on government projects Develop long-term advocacy solutions

Resource Sharing Guide

Share the knowledge!

Development of a CADSPPE Transcription

Producer’s Resource Guide.– Outline best practices and procedures for producing

materials in alternative formats– Provide a complete list of alternative format resources and

how to access them

Publisher’s eDirectory

Who do you contact when you need an e-text quickly?

Contact information for publishersOn line request formsRequired information

eText Guidelines

Best Practices!

Assist producers in working toward a common format

Getting our Act Together

National Coordination of Production

Current System Faces Two Problems:

1. Postsecondary producers do not share their catalogues

2. No Centralized Coordination of Production

Costs of Failure to Cooperate

Redundant production Increased delivery times Inefficient use of resources Failure to provide timely accommodation Lower academic success/retention for print

disabled student Additional expense

So what’s the solution … ?

Developing the system

Current Infrastructure Exists to Improve

Library and Archives Canada

http://www.collectionscanada.ca/amicus/

Library and Archives Canada

AMICUS (Union Catalogue)– National Database of all Library Materials– Includes Complete list of Alternative Format

Searchable by: Braille, eText, Audio, Large Print

CanWIP (Works-in-Progress)– Report “intent to produce”– Provides Warning of Redundant Production– Simple as writing an e-mail (60 seconds or less)

The Myths …

It takes too much time … It is too complicated …. It is too expensive … There are no existing protocols … It is forbidden by Copyright law … It is not cost effective … I am too busy!

The Truth …

It takes less than 60 seconds to report Reporting is as simples as an e-mail There are no costs to AMICUS Easily done through ILL Postsecondary producers regularly share

materials! Reproducing existing texts is too expensive!

CAHCTI Project Plan

1 To launch an information campaign informing CADSPPE members about these tools and their functionality.

2 Working with the LAC to establish a simple process by which postsecondary producers can report their works-in-progress.

Next Steps

Recruit Institutions (information sheets)

– Tier One Producers: Producing Braille, e-Text, Audio (25-50 titles/year)

– Tier Two Producers: Producing e-Text (10-20 Titles/year)

– Tier Three Producers: Producing Ad Hoc Materials on per-demand basis

Next Steps

Circulate Reporting Documentation– CADSPPE Website

Transcriptions Contact ListServ What to Report Formats / Quality / Guidelines

Establish Link with Library and Archives Canada– Ellen Katic

Future Directions

LAC: eText Clearinghouse Project

Define common standards for publisher’s requests

Opening the Book (CLA Working Group to Define a National Network for Equitable Library Service)

Developing A Long-Term Strategy

The Publishers’ Responsibilities

Publisher’s Responsibilities

Three Key Aspects– Domestically published material– Material published outside Canada– Standards for quality

Four Elements of Who is Responsible for Alternate Format Provision

- Production- Distribution- Reproduction - Redistribution

Publisher’s Responsibility

Copyright Legislation places full responsibility and ownership for production and distribution with publishers

Human and Charter Rights guarantee equity The Constitution Act 1982 guarantees equity Copyright Act allows for conversion Berne Convention supports international

trade while guaranteeing copyright protection

Publisher’s Responsibility

Short Term Solutions- work great, but deal with limited aspects to access within which service providers can work

Longer Term Solution Needed- role for CADSPPE- role for universities and colleges- role for provincial governments - role for the federal government - change in Copyright legislation

Publisher’s Responsibility

CADSPPE’s Role – adopt a long term solution position– adopt a long term strategy to impart the solution

position – take active steps to act unwavering on the

strategy– enlist the support of students to support the

solution and strategy for action – assist in the development of national standards

Publisher’s Responsibility

Universities’ and Colleges’ Role

- put CADSPPE in touch with students

- disseminate CADSPPE position to students

- encourage students and their families to actively pressure elected officials, provincial and federal for change

Publisher’s Responsibility

Provincial Government Role- place issue on agenda of Inter-provincial council of Minister’s of Education - consult with CADSPPE on solutions that work across the country, not just provincially- consult with students about possible solutions and the presenting issues and impacts upon success in education - hare the cost of service delivery; storage, cataloging, reproduction and redistribution

Publisher’s Responsibility

Federal Government’s Role- enact Copyright legislation that imposes responsibility upon publishers to produce, reproduce and allow for redistribution of alternate format material- enact in legislation, policy or standard a mechanism for storage, cataloging, reproduction and redistribution of material- enact in legislation or standard a mechanism by which provinces share in the overall cost of storage, cataloging, reproduction and redistribution - enact in legislation or policy standards for production which must be met by publishers- enact in legislation a system which supports the publishing industry for he cost of production, while at the same time leading to an incentive for producers to enter the marketplace

Publisher’s Responsibility

Copyright Legislation Change- legislate publishers to produce alternate format- legislate a system for storage, cataloging, reproduction and redistribution- legislate supports for the publishing industry for the costs of production and redistribution - legislate standards for production quality- enact legislation or policy for storage, cataloging, reproduction and redistribution

Questions? Comments?

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