BRANCH : Administration Unit : Corporate Management

QUARTERLY REPORT

4th Quarter 2012/13Jan – Mar 2013

BRANCH : AdministrationUnit : Corporate Management

04/21/231

PROGRAMME OBJECTIVE

2

• To provide effective leadership, management and administrative support services.

04/21/23

Sub-prog: INTERNAL AUDIT UNIT

4

Strategic Objective

Performance Indicator/output

2012/14

Quarter 4 target Responsible Manager

Progress (Achieved, Partially

Achieved or Not Achieved)

Reason for Variances(partially or not

achieved)

Proposed Corrective Actions

Provide quality assurance reviews and advice on compliance of departmental operations

Approved Internal Audit Charter developed

Audit Charter approved

Director Internal Audit

Achieved

Approved Audit Committee Charter developed

Audit Committee Charter approved


Achieved

Approved Risk Management Committee Charter developed

Regular Risk Management Committee Meetings and charter approved


Partially Achieved

Two Risk Management Committee meetings held .

Risk Management Committee Charter was consulted with Audit Committee and Risk Management Committee, still awaiting Accounting Officer’s approval

Risk Management Committee Charter to be approved by Accounting Officer

04/21/23

5

Strategic Objective


2012/14

Quarter 4 Target

Responsible Manager




achieved)



Number of Strategic Risk Assessment Reports developed

Report compiled and risk assessment register maintained


Partially achieved

Strategic Risk Assessment done, accepted by Risk Management Committee and Still awaiting Accounting Officer’s consideration

Accounting Officer to consider the Risk Management Committee’s recommendations

Number of Operational Risk Assessment Reports

Regular operational assessments completed


Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment

Operational risk assessments to be done for 2013/14 financial year

Approved audit report on strategic and Annual performance plans developed

Strategic and annual performance plans monitored for alignment


Achieved

04/21/23

6

Strategic Objective


2012/14

Quarter 4 Target

Responsible Manager




achieved)



Approved Internal Audit Procedure Manual developed

Internal Audit Procedure Manual Approved


Achieved

Number of follow-up reports on AGSA Audit findings for 2011/12

Implementation plans that are satisfactory to Internal Audit VerifiedReport findings of management and the audit steering Committee Verified


Achieved

Anti-fraud and corruption strategy developed

Implementation of the strategy monitored and reviewed


Not achieved Capacity challenges Anti Fraud and corruption Strategy to be developed in the next financial year.

04/21/23

7

Strategic Objective


2012/14

Quarter 4 Target

Responsible Manager

Progress (Achieved,

Partially Achieved or Not Achieved)


achieved)Proposed Corrective

Actions

To conduct capacity building programmes

Number of coaching and training on Risk Management workshops

Training workshops conducted

Awareness campaigns on anti-fraud and corruption strategy conducted


Achieved

04/21/23

BUDGET REPORT

Item Budget Expenditure Balance

COE 559 000 0 0

Goods and Services 355 000 0 0

Transfers 0 0 0

Capital 27 000 0 27 000

TOTAL: 941 000 0 0

8

Sub-programme: STRATEGIC MANAGEMENT

04/21/239

10

Strategic Objective

Performance Indicator/outp

ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


To provide efficient executive and administrative support to the Minister and Director-General

Institutional M&E Policy and Policy Register developed

Institutional M&E Policy and Register implemented

Dir. M&E Achieved Policy implemented

Register developed

None

Institutional M&E Framework developed

Institutional M&E Framework implemented

Dir. M&E Achieved

Performance Management Framework implemented

None

Strategic Plan reviewed and approved

Strategic Plan tabled

Dir: Planning Achieved

Revised Strategic Plan submitted to Parliament

None

Annual Performance Plan (APP) Approved

2013/14 APP finalised and approved


2013/14 APP approved and submitted to Parliament

None

ENE chapter approved

ENE document finalised

CD Achieved

ENE submitted to NT

None

04/21/23

11

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved,




Actions

To provide efficient executive and administrative support to the Minister and Director-General.

Functional M&E system

Electronic M&E system implemented

Dir. M&E Not achieved DD: M&E moved to another department and Dir was busy with the 2013/14 APP and review of the Strategy

The output will be deferred to 2013/14 financial year when the deputy director M&E appointed.

Management Performance Assessment Tool (MPAT) finalised

MPAT finalised

CD Achieved

MPAT submitted to DPME

N/A

Performance Quarterly reports submitted

QSRM facilitated and report compiled

Dir. M&E Achieved

QSRM to be held on the 2nd week of the 4th quarter

04/21/23

12

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager



Reason for Variances(partially or not achieved)


To provide efficient executive and administrative support to the Minister and Director-General.

2011/12 Annual Report Approved

- CD & Dir. M&E

N/A

DWCPD participated in FOSAD Clusters

DWCPD participated and contributed in the FOSAD Clusters


04/21/23

04/21/23 13

MAIN ACHIEVEMENTS

KPI Q4Target Achieved Progress Information

Institutional M&E Policy developed

Institutional M&E Policy implemented

• The policy name was changed to Performance Management Policy and was circulated to all employees through email and presented to Audit Committee

Institutional M&E Framework developed

Institutional M&E Framework implemented

• The name of the framework was changed to Framework for Performance Management and was circulated to all employees through email and presented to Audit Committee.

2011/12 Annual Report Approved

Final 2011/12 Annual Report tabled to the Portfolio Committee

• The final Annual Report was printed, copies submitted to Parliament and circulated to the sms members in the 3rd quarter.

04/21/23 14

TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective

actionStrategic Plan reviewed and approved

Strategic Plan approved Strategic Plan was approved in the 4th quarter and submitted to Parliament

Functional M&E system

Electronic M&E system implemented

Target still not achieved in Q4 reason being that the Deputy Director M&E who was supposed to work on the project took a transfer to Presidency and the Director M&E had to focus on the APP, Strategy and department quarterly performance. However the KPI has been deferred to 2013/14 Financial year when the DD: M&E appointed.

Performance Quarterly reports submitted

QSRM facilitated and report compiled

The QSRM was held in the 2 week of the 4th Quarter.

04/21/23 15

Item2 Budget Expenditure BalanceR’000 R’000 R’000

Compensation of employees 1984 2952 -968

Goods & Services 721 340 380Capital 27 0 27Total 2732 3923 -561

Budget Report

Sub-prog: FINANCIAL MANAGEMENT

04/21/2316

17

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


Sound Financial Management

Proper budget planning and sufficient allocated funds facilitated

Requesting Roll-overfunds

Allocation of funds as per approved allocation letter

Dir Fin Man

Dir Fin Man

Achieved

Achieved

The request for roll-over funds will only be done in April 2013 after the finalisation of the Budget vs Exp figures at 31 March 2013.

Will be achieved in April 2013/14

This target has been corrected and moved in the 2013/14 APP.

Budget vs expenditure

Monthly Monitoring of Budget vs Expenditure

Dir Fin Man Achieved

In-year Monitoring implemented

In-year monitoring implemented


30 days payment deadline implemented

Checklists on payments implemented and monitored


Compliance to policies and prescripts implemented

Adherence to business process monitored


Prescribed reporting requirements and timeframes complied

Annual, monthly and interim Financial Statements compiled and submitted

Dir Fin Man Not achieved The Annual Financial Statements will only be compiled during April and May 2013 and Interim Financial Statements for the 4th quarter will be compiled in April 2013.

This target has been corrected and moved in the 2013/14 APP,

04/21/23

18

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


Sound Supply Chain Management

Internal control environment improved.

Implementation of internal control mechanisms, processes and procedures facilitated (i.e. LOGIS live as from January 2013)

Dir SCM achieved Although implemented, LOGIS is not fully rolled out due to training that still need to happen.

Capital assets have been loaded but a verification of assets on the LOGIS against the excel asset register is in progress.

Verification and reconciliation of assets on LOGIS as against the Excel Register to be finalised by end May 2013 with the assistance of an external service provider that will be appointed..

Training has been scheduled for other affected officials.

Prescribed reporting requirements and timeframes complied.

Adherence to approved business processes

Dir SCM Achieved Procurement Plans could not be submitted budget re-alignment.

All programmes to submit Procurement Plans before the end April 2013.

100% updated moveable asset register

Update moveable asset register, quarterly asset verification

Dir SCM Achieved

04/21/23

04/21/23 19

MAIN ACHIEVEMENTS

KPI Q4 Target Achieved Progress Information

Internal environment improved

Implementation of internal control mechanisms, processes and procedures facilitated.

Department for the first time GOING LIVE on LOGIS.

04/21/23 20


actionProper budget planning and sufficient allocated funds facilitated

Requesting Roll-overfunds The request for roll-over funds will only be done in April 2013 after the finalisation of the Budget vs Exp figures at 31 March 2013.


Annual, monthly and interim Financial Statements compiled and submitted

The Annual Financial Statements will only be compiled during April and May 2013 and Interim Financial Statements for the 4 th quarter will be compiled in April 2013.

Internal control environment improved.

Implementation of internal control mechanisms, processes and procedures facilitated (i.e. LOGIS live as from January 2013)

Verification and reconciliation of assets on LOGIS as against the Excel Register to be finalised by end May 2013 with the assistance of an external service provider that will be appointed.

Training has been scheduled for other affected officials.


Adherence to approved business processes

The template for Procurement Plans has been circulated to the respective Programme Managers for completion before end April 2013..

BUDGET REPORT


COE 6 593 000 4 007 927 2 585 073

Goods and Services 3 047 000 3 721 288 -674 288

Transfers 25 000 26 446 -1 446

Capital 0 67 439 -67 439

TOTAL: 9 665 000 7 823 100 1 841 900

21

Sub-prog: INTERSECTORAL & INTERNATIONAL COORDINATION

04/21/2322

PROGRAMME OBJECTIVE

2304/21/23

• To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors.

• Develop and strengthen partnerships with regional, international, multi- and bi-lateral partners for the 3 sectors• To facilitate compliance with regional , continental and international

instruments to advance the 3 sectors.

24

Strategic ObjectivePerformance

Indicator/output 2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved, Partially Achieved or

Not Achieved)

Reason for Variances

(partially or not achieved)


To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors.

Beneficial Stakeholder Coordination Framework developed.

Develop Implementation Plan on StakeholderCoordination Framework

CD. IS&IR Achieved Framework Implementation Plan developed awaiting internal approval

The Plan OfAction (POA) for National and InternationalCommemoration eventsdeveloped and implemented

Facilitate commitments and partnership initiatives with the identified stakeholders.

CD. IS&IR Achieved Commitments and partnerships for the Plan of Action for International and National commemoration days Implemented with full participation of the three sectors and other partners.

Stakeholder Database Management System developed

Continuous update of stakeholder database management system

CD. IS&IR AchievedImplementation Updated continuously

04/21/23

25

Strategic ObjectivePerformance

Indicator/output 2012/13

Quarter 4 Target Responsible Manager


Not Achieved)




To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors.international,

Partnerships between the department and inter-sectoral stakeholders signed and coordinated.

Identify and coordinate partnerships.

CD. IS&IR AchievedPartnership identified and coordination on an ongoing basisNationally with Government departments and internationally on Bi-national e.g. Nigeria MOU ready to be signed completed in the quarter at the upcoming Presidential State visit.

A Donor Funding Register for the department developed

Manage and report on Donor funding received.

CD. IS&IR Achieved

Treasury approved template and the template was circulated to branches for implementation through submission of reports donated funds or in kind support.

DWCPD Fund-raising guidelines developed

Implementation of funding raising guidelines

CD. IS&IR Partially achieved The guidelines are currently being consulted upon.

The inputs will be consolidated in consultation with the 3 sectors and internal communications.

04/21/23

26

Strategic Objective


2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved, Partially Achieved or Not Achieved)



To facilitate compliance with regional , continental and international instruments to advance the 3 sectors.

Guidelines and Standards on obligatory multi- and bilateral country reports coordinated and populated

Participation on national meetings and country reports coordinated

CD. IS&IR Achieved

Participation is ongoing as per DIRCO’s invitations and engagements.

Schedule on participation for multi- and bi-lateral activities/events developed

Schedule on participation formulti and bilateral commitments submitted for approval

CD. IS&IR Achieved Work in progress updates as and when schedule dates are posted. All plans side events for the multilateral commissions were achieved successfully.

04/21/23

04/21/23 27

MAIN ACHIEVEMENTSKPI Q4 Target Achieved Progress Information

Stakeholder Coordination Framework developed and finalised

Final Stakeholder Coordination Framework finalised, awaiting approval

•Coordinated the Port St. Johns Stakeholder meeting with various government departments and the community of Caqhuba. •Facilitated the launch of partnership on Action day Against GBV with UN Women and the KZN Provincial Department of Agriculture & Environmental Affairs. •Coordinated the endorsement of the Development Partners Forum comprised of UN Agencies, International Missions (Embassies) and Government Departments.

• Inter-sectoral Coordination Chief Directorate appointed by Minister as lead coordinator of the Caguba project Women Economic Development projects and to extend to other provinces.

• All consultation meetings coordinated successfully for different stakeholder forums.

Strengthened partnerships with regional, multi- and bi-lateral partners for the 3 sectors.

•Participated at the Burundi Bi-national Committee (BNC) in South Africa.•Participated at SADC UN CSW57 preparatory meeting in Maputo.•Coordinated the participation of the DWCPD at the AU Gender Summit in Addis Ababa. •Facilitated pre UNCSW 57th session with relevant departments in the country. • Coordinated participation of delegates towards the UNCSW 57th session. •Coordinated the participation of South Africa’s delegation at the 57th session of the UNCSW, 2013.•Participated at Dirco’s International Treaty Obligation for report writing mechanisms.

• The MOU between DWCPD and the Ministry of Women Affairs in Nigeria has been finalised and will be signed during the Presidential State Visit in May 2013

• Report finalised and will be submitted for approval

Compliance with regional , continental and international instruments to advance the 3 sectors.

Guidelines for Official Development Assistance M&E strategy and process coordinated with the DWCPD M&E cluster and request processed to different sectors for submission of reports on receiving from depositing departments,(DIRCO)

• The reports for outstanding and due reports facilitated on receipt to relevant branches for submission and update.

04/21/23 28

TARGETS PARTIALLY ACHIEVED Q3

KPI Q3 Target Progress Information/corrective action

DWCPD Fund-raising guidelines developed

Fundraising guidelines finalised and submit for approval – Partially achieved

The guidelines are currently being consulted upon. The inputs will be consolidated in consultation with the 3 sectors and internal communications.

04/21/23 29

Budget ReportItem2 Budget Expenditure Balance

R’000 R’000 R’000

Compensation of employees R2 122 000 R3 488 902 R-1 122 902

Goods & Services R1 256 000 R1 900 470 R- 644 470

Capital R 27 000 R 27 000 R 27 000

Total R 3 405 000 R 5 416 372 R -1 740 372

BRANCH : Corporate Management UNIT: Research and Policy Development

04/21/2330

31

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


To provide research support and advisory services

Research projects supported andadvised

Research projects supported and advised (Study on Violence against children)

CD & 1xDir Achieved• Signature

publication launched

N/A

Research projects supported and advised(Audit of Special Schools)

CD & 1xDir Not achieved Data capturers only started with Data Capturing in February 2013 and Completed in March 2013.

Data analysis is in progress and the report will be tabled in Quarter 1 of the financial year, 2013/14.

Research projects supported and advised(Initiate Study on Violence Against Women - VAW)

CD & 1xDir Achieved• Working in

partnership with UNFPA and DSD. Bids were reviewed & service provider selected

• Service provider to commence in Quarter 1 of the financial year 2013/14

N/A

04/21/23

32

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved,




Actions


To provideresearchsupport andadvisoryservices

Research projectssupported and advised

CD & 1xDir Achieved• Conducted a desktop

review on root-cause of violence against women

• Provided a synthesis on the NDP and SONA

• Provided research on the disability unit: Rhodes University

• Provided institutional arrangements analysis for disability focal points as part of the UNCRPD Report

• Conducted desktop review on Universities offering Gender Studies

N/A

ResearchForums onWomen,Children &People withDisabilitiescoordinated

Research Indaba report submitted

CD & 1xDir Achieved•Target achieved in Quarter 2

N/A

04/21/23

33

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager






Report onInstitutionalArrangementstabled in linewith CD’sInstitutionalSupport andCapacityDevelopment

Draft Report consulted with stakeholders

CD & 3 x Dir AchievedDraft report presented at NGM in the previous quarters.Final report to be tabled in Q1

To ensure effective knowledge and information management (KIM)

Partialimplementationof KIM Servicesin thedepartment

Staff Capacitated on KIM

KIM Specialist Not Achieved KIM Specialist post not approved

KIM implementation differed to 2013/14 Financial year

KIM Strategydeveloped

Implement POA

KIM strategy Consulted and submitted for Approval

CD & 1 X KIM Specialist

Achieved• Records

management policy developed and approved

• Section 14 PAIA manual developed and approved, and published on the departmental website

N/A

04/21/23

34

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager





To render policy development coordination and support services

Reports onpolicycoordinationand supportservicesrendered

Policy development coordination and support services rendered

CD & 3 x Dir Achieved•Coordinated inputs on National Food Security Policy

N/A

Institutional Policy Register developed

Institutional Policy Register Implemented

CD & 1 X Dir Achieved• Policy register

implemented and monitored

N/A

04/21/23

04/21/23 35

MAIN ACHIEVEMENTS

KPI Q4Target Achieved Progress Information

Research projects supported and advised

Research projects supported and advised (Study on Violence Against Children)

• The study was completed and was tabled at an event attended by various departments and civil society organisations

Knowledge & Information Management

KIM policies • Two policies were consulted and later approved by Top Management

Institutional Policy Register

Institutional Policy Register Implemented

• Institutional policy register was developed, consulted with members of MANCO, updated and is being monitored

04/21/23 36

TARGETS NOT ACHIEVED Q3

KPI Q3 Target Progress Information/corrective action

Research on Provincial Institutional arrangements

Research on provincial institutional arrangements conducted

Research scope was extended to include district municipal level. Tools were developed in Q4 to accommodate district municipalities and request to approve tools submitted to ADG

Research projects supported and advised

Special Schools Survey Data capturing only achieved in Q4. Data analysis commenced and preliminary report to be finalised

04/21/23 37

Item2 Budget Expenditure Balance

Compensation of Employees

Goods & Services

Capital

R2 023 000

R1 720 200

R27 000

R3 356 691

R495 760

R0

-R1 333 691

R1 224 440

R27 000

R3 770 200 R3 852 450 -R82 250

Budget Report

Sub-prog: Legal Services

04/21/2338

39

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


To review, develop and draft legislation relevant to the Department’s mandate.

Draft legislation as per the Departmental legislative programme

Support to parliamentary processes to enact the legislation

D:Legal Services Partially Achieved

Presented the CGE Amendment Bill to the Portfolio committee on women, children and people with disabilities in Parliament.

Legal Opinion on the Draft WEGE Bill by OCSLA received

Negotiations with NEDLAC on the Draft WEGE Bill still pending

Negotiate with NEDLAC to speed up the negotiation process

Draft Framework for constitutionality review and harmonisation of legislation impacting on the rights of women, children and people with disabilities finalized and approved.

D: Legal Services Achieved

Draft Framework on constitutionality of national legislation that has an impact on the rights of women, children and people with disabilities approved.

N/A

04/21/23

40


ut 2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved,




Actions

To draft and scrutinise agreements involving the Department.

Departmental Contracts

Finalize MoU’s with other partners

D: Legal Services

Achieved N/A

Contract management protocol implemented

D: Legal Services

Achieved N/A

04/21/23

41

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager





To render legal support and advice to Departmental clients re internal and external matters

Timous and well considered legal advice and support when requested

Litigation management

protocol implemented

D:Legal Services

Achieved N/A

04/21/23

04/21/23 42


action

Litigation management strategy developed

Litigation management strategy approved and implemented

Litigation management strategy approved and implemented approved.

Contract management protocol developed

Contract management protocol approved and implemented

Contract management protocol approved.

Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities

Current legislation that impacts on the rights of women, children and people with disabilities researched and reviewed

The QSRM was held in the 2 week of the 4th Quarter.Concept paper on constitutionality of national legislation that has an impact on the rights of women, children and people with disabilities approved.

04/21/23 43

Budget Report


Machinery and Equipment

5 288 - 5 288

Compensation of Employees

1483 000 938 769 544 231

Goods and Services

268 000 197 948 70 052

Total 1 751 000 1 142 004 608 996

Sub-pro: Communications

04/21/2344

45

Strategic Objective


2012/13

Quarter 4 Target Responsible

Manager


Not Achieved)




Ensuring that the policy and strategic frameworks are in place for effective communication

Communication Strategy for 21012\3 developed

Communication Strategy implemented

CD: Comm Achieved.

Events Management Policy developed

Departmental events implemented

D: Comm Achieved

To promote internal communication within the dept

Weekly internal online publication Newsflash produced

16 online editions of Newsflash produced

Achieved Capacity constraints

Capacity constraints addressed

04/21/23

Thami.Ndlovu

I am not sure how this target was drafted because is not talking to the indicator, perhaps should have been "Events Management policy drafted"

46

Strategic Objective

Performance Indicator/outpu

t 2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved,





Build relationships with the media to ensure effective communication of departmental programmes, messages and policies.

At least one departmental media statement, message or article published or aired in the media

Four media statements published or broadcast per week

CD \ D \ DD Achieved. (24 statements)

04/21/23

47

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager





Draft speeches for the Minister as requested from time to

time.

Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery

Speeches drafted as per request / instruction

CD: Comm Achieved

04/21/23

• Heightened communication on gender-based violence by profiling the Minister during the Annene Boyssens and Oscar Pistorius’s case

• Effective utilisation of broadcast and print media• Drafting of all requested speeches• Coping without staff and basic resources

04/21/23 48

MAIN ACHIEVEMENTS

CHALLENGES REQUIRING INTERVENTION

49

• Inadequate human resource• Lack of basic working tools• Budget • Inadequate appreciation of the strategic role of communication• Departmental events taking place at the same time – limited space for maximum

profiling

04/21/23

04/21/23 50


Compensation of employees 2 347 000 2 222 682 124 318

Goods & Services 163 000 501 420 -338 420Total 2 510 000 2 724 102 -264 312

Budget Report

Sub Programme: Human Resource Management

04/21/2351

52

Strategic Objective

Performance Indicator/ output

2012/13Quarter 4 Target

Responsible Manager

Progress (Achieved,



achieved)


Optimally utilise and develop human resources

HR Plan revised andimplemented

HR Plan implementation report submitted to DPSA

D: HRM Achieved

Service Delivery Improvement Plan developedand implemented

Service Deliver Charter implemented

D: HRM Not Achieved The responsibility shifted to CD: Strategic Management

The Indicator deferred to 2013/14 financial year.

04/21/23

53

Strategic Objective

Performance Indicator/

output 2012/13

Quarter 4 Target

Responsible Manager

Progress (Achieved,




Actions

Optimally utilise and develop human resources

Workplace Skills Plan(WSP) developed

• Identified training interventions coordinated.

• Quarterly training reports submitted.

D: HRM Partially achieved.

Not achieved (inappropriate target)

Training not provided due to lack of training budget.

Target erroneously indicated as being due in Q4. Report only due in April 2013 based on training provided in Q4.

• Identify free training opportunities (induction, PERSAL, BAS, LOGIS, EXCEL).

• Implement on-the-job training and coaching.

• Submit Q4 Training Report in April 2013.

Institutionalisa- tion of the PMDS

PMDS managed

D: HRM Achieved

Employee AssistanceProgramme developed

Employee AssistanceProgramme implemented

D: HRM Partially Achieved • No capacity or funding available to develop and implement EAP/ EHW.

• 1st Wellness Day organised on 8 March 2013.

• Appoint EAP Coordinator.

• Develop and implement a schedule of campaigns and events.

04/21/23

04/21/23 54

MAIN ACHIEVEMENTS

KPI Q4 Target Achieved

Progress Information


HR Plan implementation report submitted to DPSA

• HRM Strategy developed to inform HR planning objectives and priorities.• HR Planning Implementation Report finalised. Analysis informed content of 2013/14

Adjusted HR Plan.• Adjusted HR Plan approved and submitted to DPSA.

Institutionalisation of the PMDS

PMDS managed • All employees have signed Performance Agreements/Workplans.• All SMS members have submitted 2013 Financial Disclosures.

04/21/23 55

TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective action


HR Plan revised and submitted to DPSA

• Target was erroneously determined for Q3 (inaugural 2011-2015 HR Plan was only approved on 2011/09/30 and acknowledged by DPSA in January 2012) while Adjusted Plan should have been a Q4 target (to be submitted to DPSA in April 2013) to ensure alignment with revised 2013/14 Strategic Plan, APP and Operational Plan.

• HRM Strategy developed to inform HR planning objectives and priorities.• Adjusted HR Plan approved and submitted to DPSA.

Workplace Skills Plan(WSP) developed

Manage and review impact of development [provided to employees in terms of their performance and competence requirements

• No structured training was provided due to a lack of financial allocations.• Allocation for 2013/14 includes 1% of total compensation expenditure for training and

development.

Employee AssistanceProgramme developed

Employee Assistance Programme implemented

• No service provider can be appointed due to the unavailability of funds.• EAP Coordinator was appointed and organised Employee Wellness day. Coordinator

has subsequently terminated his services.• Another EAP Coordinator has been appointed. Will develop EHW Programme for

2013/14 in Q1.

04/21/23 56

Item2Budget

R’000

Expenditure

R’000

Balance

R’000

Compensation of Employees 3 778 3 936 -158

Goods and Services 201 417 -216

Total 3 979 4 353 -374

HRM Budget Report

Sub Programme: IT

04/21/2357

PROGRAMME OBJECTIVE

58

• To provide effective leadership, management and administrative support services.

• To provide corporate services to the Department.• To provide safe, healthy and accessible accommodation for the

Department.

04/21/23

59

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


Implement and maintain a computer network to enable business to achieve their mandate.

Computernetworkimplemented

Additional network file servers implemented

Dir: IT Not Achieved No funding available on IT budget to procure hardware and software for the implementation of additional file servers.

Asses IT budget for the 2013/14 financial year to determine if funding is available.

Implement ICT Governance.

ICTGovernanceframeworkdesigned and phase 1implemented

Implement priorities as indicated in the ICT Governance Framework

Dir: IT Not achieved Implementation Guideline for Corporate Governance of Information and Communication Technology Policy Framework was made available by DPSA to departments towards the end of February 2013.

The appointment of the Director IT who is also the GITOC of the department should be a priority.

Revised IT Security Policy is submitted for approval.

List priorities

04/21/23

Renewal of critical support Service Level Agreements (SLA) e.g. Antivirus and managed services, Commvault backup solution.

Procured and installed additional storage on the datacentre. IT assisted with the implementation and configuration of the Logis

Transversal System within the Department.

04/21/23 60

MAIN ACHIEVEMENTS

04/21/23 61


actionComputernetworkimplemented

Additional network file servers / databases implemented

No funding available in 2012/13. Procurement of file servers and database system(s) deferred to 2013/14 (if funding is available)

ICTGovernanceframeworkdesigned and phase 1implemented

ICT Committee established

Information Security Policy implemented

Terms and reference need to be drafted according to the Implementation Guideline that was received from DPSA.

Policy was forwarded for final comments to all users during February 2013. Revised policy forwarded for approval and signoff.

BUDGET REPORT Item Budget Expenditure Balance

COE 1 159 000 718 598 440 402

Goods and Services 987 000 1 258 289 -271 289

Transfers 0 0 0

Capital 650 000 477 950 172 050

TOTAL: 2 796 000 2 454 837 34 1163

Notes:

•Invoice for the additional storage of R122 000 was submitted to SCM for payment.

•The order was issued by SCM for Commvault R43 427.84 (backup solution) maintenance and support.

•The order of R95 575.32 was issued and forwarded for the renewal of antivirus solution.

62

BRANCH CHALLENGES REQUIRING INTERVENTION

63

Lack of funding to enhance IT environment – Implement backup of Laptops and e-mail archiving, document management, databases, Microsoft licences, network switches (currently on loan from The Presidency), network security and the appointment of the Director Information Technology (GITO).

04/21/23

Sub-prog: Internal Security

04/21/2364

PROGRAMME OBJECTIVE

65

• To provide provide comprehensive security and safe, compliant accommodation

04/21/23

66

Strategic Objective


ut 2012/13

Quarter 4 Target

Responsible Manager




achieved)


To provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees

Internal security policy developed

Monitor implementation of Internal Security policy

Dir. SM Achieved, Access control improved, installation of security system in process.

Occupational Health and Safety policy developed

OHS policy implemented and monitored

Dir. SM Achieved,

04/21/23

04/21/23 67

MAIN ACHIEVEMENTS

KPI Q3 Target Achieved Progress Information

Internal Security policy developed

Internal Security policy implemented

Security policy approved, high security locks installed in the Ministry and DG’S Office, briefing session held with the Ministry personnel,

Security screening of candidates for employment conducted, all staff members issued with vetting forms (Z204) process on-going, security cluster coordinated during major events, access control improved.

04/21/23 68


actionOccupational Health and Safety policy developed

OHS policy approved To re-convene OHS Committee meeting and consult individual employees that made inputs, submit to the Accounting Officer for approval in the 4th quarter.

04/21/23 69

Item2 Budget Expenditure Balance

Budget in Facilities ManagementSee Facilities Management budget

See Facilities Management budget

Budget Report

Sub-prog: Facilities

04/21/2370

PROGRAMME OBJECTIVE

71

• To provide provide comprehensive security and safe, compliant accommodation

04/21/23

72

Strategic Objective


ut 2012/13

Quarter 4 Target Responsible

Manager




achieved)


To provide comprehensive security and safe, compliant accommodation.

Suitable and compliant accommodation

Finalise the accommodation needs with Public Works

Dir: Facilities Not Achieved No response from DPW Engage DPW regarding additional building

04/21/23

Cleaning of carpet for the whole building. Leased 4 photocopier machines under RT contract. Procuring new vehicle for the Minister.

04/21/23 73

MAIN ACHIEVEMENTS

04/21/23 74


actionSuitable and compliant office accommodation ( additional building) not achieved

Needs analysis recommendations implemented

insufficient budget allocationlack of capacity in department and dependent on DPW support

04/21/23 75


Compensation of employees3082 3057 25

Goods & Services 277 1407 -1130

Capital 1773 1007 766

Transfer 16 11 5

Total 5148 5482 334

Budget Report

BRANCH CHALLENGES REQUIRING INTERVENTION

76

Lack of funding to improve office accommodation.

04/21/23

END

04/21/23 77

THANK YOU

Documents

BRANCH : Administration Unit : Corporate Management