BRADLEY STOKE TOWN COUNCIL · Web view1947.27 41.12 1988.39 Corps Security Date Ref Details Net Amount Tax Amount Gross Amount 31/07/2017 SLINV/00031026 BW intruder alarm call out

BSTC – Finance Committee – 16 August 2017

BRADLEY STOKE TOWN COUNCIL

Finance Committee

Minutes of the Meeting of the Finance Committee of Bradley Stoke Town Council held at Bradley Stoke Jubilee Centre, Savages Wood Road on 16 August 2017 at 7.00pm.

PRESENT: Councillors: Tom AdityaJohn AshePaul HardwickFranklin Owusu-Antwi (Chair)Ben RandlesAndy Ward

Sharon Petela (Town Clerk)Rachel Pullen (RFO/Finance Manager)

1 Submissions from the Public

None

2 Apologies for absence

Apologies were received from Councillors Roger Avenin and Brian Hopkinson

3 Declarations by Members

None

4 Announcements by the Chair

The Chair welcomed everyone to the meeting, thanking them for attending during the summer holidays.

5 Minutes of Previous Meeting

Minutes of the Finance Committee held on 21st June 2017 were proposed for acceptance by Councillor John Ashe, seconded by Councillor Ben Randles and carried unanimously. The minutes were then signed by the Chair as a correct record.

6 Matters Arising

None

7 Matters within scope of Finance Committee

None

1

BSTC – Finance Committee – 16 August 20178 Financial Matters

8.1 Income & Expenditure Against Budget Report

FINANCIAL SUMMARY AS AT 31/7/17

INCOMEOverall, income has achieved 48.52% or £461,296.17 of the annual budget (excluding The Mayor’s Charity which has raised £4,057.97 to date). This is slightly below last year’s level of 49.98% or £481,947.60. The Centres have achieved the following income levels:

2017/18 2016/17Centre Income Annual % Income Annual %

Budget BudgetJubilee Centre £24,010.59 £64,000 37.52 £29,962.09 £59,000 50.78Brook Way £10,303.58 £12,000 85.86 £10,391.94 £20,000 51.96Baileys Court £22,878.71 £54,000 42.37 £23,911.73 £54,000 44.28Totals £57,192.88 £130,000 43.99 £64,264.76 £133,000 48.32

Overall, 43.99% of the annual income budget has been achieved across the centres, which is below last year’s overall figure, as detailed above, however it is above the expected 33.3% level in respect of the first four months of the current financial year.

The Jubilee Centre remains the top income performer of the three activity centres, outperforming the 2015/16 levels for the same period but below that of last year. There does not appear to be any particular reason for the £7k income drop in this period although there is some outstanding invoicing for July and children’s parties did decline slightly in June/July 2017 possibly impacted by the mini heatwave that hit the country in May/June.

The budget was increased from £59K to £64K for 2017/18 based upon the 2016/17 overperformance and although this is still achievable, the situation will need to be monitored.

Brook Way Activity Centre is achieving expected levels, being on a par with the same period last year which then produced a year end income of £13,365. Based upon this historic performance, current levels are well on track to achieve the 2017/18 budget which had been reduced from £17K to £12K for the current year.

Baileys Court income is also comparative to last year’s levels which substantiates the reasoning for maintaining the 2016/17 budget of £54K for 2017/18.

INCOME SUMMARYThe income levels are currently in a strong position, especially as it should be noted that the current bank interest figure shows a negative level as this is an accrued figure which will be reversed later in the year when the annual interest is actually paid on some of council’s accounts and investments. The figures are adjusted downwards at the start of the year to allow for accruals from the prior year but will be adjusted back up upon maturity or payment of the interest, later in the year. This will further positively impact income levels at a later stage. EXPENDITURE

2017/18 2016/17Sector Expenditure Budget % Expenditure Budget %Total Office &

2

BSTC – Finance Committee – 16 August 2017Non-Activity Centres £262,088.04 £758,252.16 34.56 £239,320.97 £760,641.18 31.46 Including Salaries £132,886.95 £399,600.00 33.25 £123,194.94 £390,800.00 31.52Youth Provision* £ 13,208.62 £85,716.34 15.41 £ 6,302.31 £95.377.38 6.61*Note: Youth provision expenditure excludes the salary costs of The Youth Development and Participation Worker which is included within the salary figures and may be part funded with Positive Activities grant funding. Any unspent youth funds at year end are transferred and protected within the youth earmarked reserves for future allocation or, as in the case of grant funding, rolled into the next years’ budget. The current balance of the unallocated youth earmarked reserve (N/C 3079) is £68,293. This is separate to the skate park development reserve (N/C 3080) which currently holds £38K and an additional £3.7K is held within the skatepark maintenance and general reserve (N/C 3081). Please also refer to the spreadsheet which itemises the main youth expenditures, including grant funded items, on pages 7- 9 (N/C 5499 to 5506).

Activity Centres (exc. salaries)Jubilee Centre £30,736.94 £92,487.00 33.23 £27,102.62 £96,064.00 28.21Brook Way £15,945.65 £44,108.80 36.15 £13,840.71 £43,201.00 32.04 Baileys Court £31,441.47 £92,053.00 34.16 £26,570.65 £91,575.00 29.02New Assets £ 907.45 £20,040.00 4.53 £ 2,230.66 £25,950.00 14.90 Planned Projects £ 305.08 £ 305.08 100.00 £ 4,937.97 £ 6,937.97 71.17 Totals £341,424.63 £1,007,246.04 33.90% £314,003.58 £1,024,369.15 30.65%

Overall, 33.90% (£341,424.63) of the annual expenditure budget (excluding reserves) has been utilised across all sectors which is higher than last year (£27,421.05). This increase upon last year is partly due to the increase in the NJC pay scales and pension contributions following auto-enrolment and the fact that the whole years 2017/18 pension deficit payment was paid up front in April 2017 (£9,100) rather than being paid monthly throughout the year. The remainder is linked to increased expenditure within the Youth Sector, utilising external PAS funding and higher play area maintenance costs also impacted with the Beacon play area also incurring vandalism costs although these are offset by the insurance settlement which is contained within the income figures. An increase across the Activity Centres expenditures is also higher due to building and ground maintenance needs however these budgets are being closely monitored. EXPENDITURE SUMMARYIn line with the ‘2017/18 Income/Expenditure against Budgets’ schedule, the expenditure remains in a strong position and is on target with the current overall annual budget level when basing the current 33.9% usage level against the expected 33.33% level for the first quarter. Please refer to the schedule (Appendix A) for a full breakdown.

The approved 5 Year Forward Plan currently indicates a 2017/18 year end surplus of approximately £58.2K which has been pre-allocated to fund future budgets through to 2021/22 and the above figures continue to support this vision at the current time. Please note, however, that all figures are correct as at 31st July 2017 but the current position may change through the remainder of the financial year.

Finalised year-end figures cannot be confirmed until pre-audit figures have been completed in May/June 2018.

8.2 Petty Cash Reports

Following discussion, it was proposed by Councillor Tom Aditya, seconded by Councillor Ben Randles and carried unanimously that the petty cash statements be approved. They were duly signed by the Chair of the meeting and Town Clerk.

8.3 To update the Staff Debit Cards

Rachel Pullen, RFO informed the meeting that following the resignation of Paul Passaway in May 2017 and the resultant uplift in Ian Tucker’s weekly hours to 37 hrs p/w (as

3

BSTC – Finance Committee – 16 August 2017approved by Council at the May 2017 Council AGM – item 21.4), it has become apparent that Ian Tucker will require a debit card.

In addition, Paul Passaway’s debit card will need to be formally cancelled

If council wish to proceed, the following will need to be approved:

1. Authorise Ian Tucker, to be a debit card holder for the Barclays Bank petty cash account in addition to Sharon Petela, John Rendell, Rachel Pullen and Jason Holcombe who were authorised in 2015.

2. To authorise the acceptance of the details requested on the debit card application form and formalise this by the Chair of Council and the Town Clerk signing the application.

3. To formally request the bank to cancel Paul Passaway’s debit card with the Chair of Council and the Town Clerk signing the request letter.

Discussion then took place on the use of debit cards and the financial policies and procedures in place to minimise financial risk to the council.

In line with Standing Order 10, Councillor Tom Aditya then requested a named vote.

Councillor Ben Randles proposed approving action points 1 – 3 as detailed above, seconded by Councillor John Ashe. A vote was taken, 5 in favour (John Ashe, Paul Hardwick, Franklin Owusu-Antwi, Ben Randles, Andy Ward), 1 against (Tom Aditya), proposal carried.

8.4 To approve Bills and Direct Debits for payment

The following Bills and Direct Debits were approved for payment (and include VAT where appropriate) by Councillor John Ashe, seconded by Councillor Tom Aditya and carried unanimously.

BRADLEY STOKE TOWN COUNCILMONTHLY EXPENDITURE - 16th AUGUST 2017

All Bank Faster Payments Are Highlighted In Blue In The Gross ColumnSALARIES & BANK CHARGESDate Ref Details

Net Amount

Tax Amount

Gross Amount

23/08/2017 Salaries Aug salaries by BACs 19771.79 0.00 19771.7904/08/2017 Bank charges

Bank charges 13/6/17 - 12/7/17 (Excludes 20% loyalty discount) 87.38 0.00 87.38

Supplier ExpendituresA1 Maintenance Ltd

Date Ref DetailsNet

AmountTax

AmountGross

Amount24/07/2017 528 BC - Upgrade cricket home changing room fan 490.00 98.00 588.0004/08/2017 529

BC - Upgrade cricket visitors changing room fan 490.00 98.00 588.00

10/08/2017 533 BC - Replace fire exit sign 90.00 18.00 108.00

Account Totals: 1070.00 214.00 1284.00

ALTODIGITAL NETWORKS LTD Date Ref Details

Net Amount

Tax Amount

Gross Amount

27/07/2017 3200304 Office - 1/4ly Printer cartridge contract 143.91 28.78 172.69

Account Totals: 143.91 28.78 172.69

AMBIENCE LANDSCAPES LTD 4


Date Ref DetailsNet

AmountTax

AmountGross

Amount12/05/2017 5661

Credit against Street maintenance overcharge 2016/17 -399.37 -79.87 -479.24

14/07/2017 6052 Beacon Play area - Raise sand levels 316.00 63.20 379.2031/07/2017 6128 JC - July ground maintenance 1193.36 238.67 1432.0331/07/2017 6128* BW - July ground maintenance 153.99 30.80 184.7931/07/2017 6128** BC - July ground maintenance 729.53 145.91 875.4431/07/2017 6220

July - Street maintenance partially offset by credit 998.34 199.67 1198.01

Account Totals: 2991.85 598.38 3590.23

A & S AUTO ELECTRICAL LTD Date Ref Details

Net Amount

Tax Amount

Gross Amount

14/08/2017 9312 Astra Van - Full service 150.99 30.20 181.19

Account Totals: 150.99 30.20 181.19

AVON SPORTSGROUND MAINTENANCE CO

Date Ref DetailsNet

AmountTax

AmountGross

Amount31/07/2017 818089 BC - July bowls maintenance 408.33 81.67 490.00

Account Totals: 408.33 81.67 490.00

BATH & NORTH EAST SOMERSET COUNCIL

Date Ref DetailsNet

AmountTax

AmountGross

Amount14/08/2017 Aug Salary Aug - Pension 4931.42 0.00 4931.42

Account Totals: 4931.42 0.00 4931.42

BRADLEY STOKE IN BLOOM Date Ref Details

Net Amount

Tax Amount

Gross Amount

14/08/2017

Approved 14/8/17 Funding from allocated Reserves N/C 3017 1000.00 0.00 1000.00

Account Totals: 1000.00 0.00 1000.00

BRALEY BUSINESS SYSTEMS Date Ref Details

Net Amount

Tax Amount

Gross Amount

25/07/2017 61678 Office - Book case for JR 52.40 10.48 62.8831/07/2017 61773 BC - 3 Wall mounted leaflet holders 106.48 21.30 127.7831/07/2017 61843 All sites - Descaler 14.66 2.93 17.59

Account Totals: 173.54 34.71 208.25

MR J BUDD Date Ref Details

Net Amount

Tax Amount

Gross Amount

01/08/2017 Aug Office - Aug window clean 20.00 0.00 20.0001/08/2017 Aug* JC - Aug window clean 20.00 0.00 20.00

Account Totals: 40.00 0.00 40.00

CAPRICORN CLEANING Date Ref Details

Net Amount

Tax Amount

Gross Amount

24/07/2017 119 All sites - July supplies 97.90 19.58 117.4824/07/2017 119* BC - Hand towel supplies 107.70 21.54 129.2411/08/2017 120 JC - Aug cleaning 533.31 0.00 533.3111/08/2017 120* BW - Aug cleaning 460.18 0.00 460.1811/08/2017 120** BC - Aug cleaning 533.31 0.00 533.3111/08/201 120*** Office - Aug cleaning 214.87 0.00 214.87

5


Account Totals: 1947.27 41.12 1988.39

Corps Security Date Ref Details

Net Amount

Tax Amount

Gross Amount

31/07/2017

SLINV/00031026 BW intruder alarm call out 9/7/17 25.00 5.00 30.00

Account Totals: 25.00 5.00 30.00

HMRC Cumbernauld Date Ref Details

Net Amount

Tax Amount

Gross Amount

14/08/2017 Aug Salary Aug - Tax/NI 6061.72 0.00 6061.72

Account Totals: 6061.72 0.00 6061.72

INITIAL WASHROOM SOLUTIONS Date Ref Details

Net Amount

Tax Amount

Gross Amount

14/08/2017 32450029 All sites - Roller Towels 60.00 12.00 72.00

Account Totals: 60.00 12.00 72.00

LODGE CONSTRUCTION Date Ref Details

Net Amount

Tax Amount

Gross Amount

11/08/2017 51744 BC - Repair vandalised flat roof 255.00 51.00 306.0011/08/2017 51745 JC - Repair vandalised Changing Room roof 395.00 79.00 474.00

Account Totals: 650.00 130.00 780.00

OCMIS Date Ref Details

Net Amount

Tax Amount

Gross Amount

10/07/2017 0000062364 BC - Service & bowls irrigation system 302.50 60.50 363.00

Account Totals: 302.50 60.50 363.00

ONE OFF SUPPLIERS

Date Ref DetailsNet

AmountTax

AmountGross

Amount26/07/2017 BSTC7235

Able Carpentry' - BC - Expand & upgrade storage room 720.00 0.00 720.00

25/07/2017 174 Jarmans' - Beacon Play Area - Repair bridge 725.00 0.00 725.0015/08/2017 2017/18 D Milward' - H. Farm allotment funding 40.00 0.00 40.00

PHS GROUP PLC Date Ref Details

Net Amount

Tax Amount

Gross Amount

14/08/2017 65125682

BW - 4 Sanitact, 1nappy bin + 1 Flowsaver 15/9/17-14/9/18 262.50 52.50 315.00

14/08/2017 65125683

BC - 8 Sanitact, 1 nappy bin + 2 Flowsaver 15/9/17-14/9/18 388.50 77.70 466.20

14/08/2017 65125684

JC - 8 Sanitact, 1 nappy bin + 1 Flowsaver 15/9/17-14/9/18 310.50 62.10 372.60

14/08/2017 65122057 Office - 1 Sanitact, 15/9/17-14/9/18 12.00 2.40 14.40

Account Totals: 973.50 194.70 1168.20

Police & Crime Commissioner For Avon & Somerset

Date Ref DetailsNet

AmountTax

AmountGross

Amount31/07/2017 60631009 July - Dedicated police officer funding 1207.08 241.42 1448.50

Account Totals: 1207.08 241.42 1448.50

Saphier Plumbing & Heating Date Ref Details

Net Amount

Tax Amount

Gross Amount

14/08/2017 0512 BW - Remove pipework in old bar area 150.00 30.00 180.0014/08/2017 0513 BW - Repair ceiling leak 255.00 51.00 306.00

6

BSTC – Finance Committee – 16 August 2017Account Totals: 405.00 81.00 486.00

TAILOR MADE OFFICE SUPPLIES LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount25/07/2017 IN00157422 Office - Stationery 19.73 3.95 23.6815/08/2017 IN00158263 Office - Stationery 24.38 4.88 29.2615/08/2017 IN00158264 Office - Stationery 7.20 1.44 8.64

Account Totals: 51.31 10.27 61.58

DIRECT DEBITS TO 16TH AUGUST 2017Date Supplier Details

Net Amount

Tax Amount

Gross Amount

01/08/2017 Aviva

Insurance policy (non motor) - Monthly instalment 912.22 0.00 912.22

10/08/2017 Barclaycard

Monthly terminal lease, merchant a/c & data compliance fees 32.43 4.48 36.91

14/08/2017 Fuel Genie July - Transit & Astra vans fuel 105.71 21.13 126.8408/08/2017 Inty Ltd

August - Office 365 monthly licence & Cloud protection 115.26 23.05 138.31

14/08/2017 Mainstream

JC - 1/4ly phone line 14/7/17 - 13/10/17 + July Calls 36.30 7.26 43.56


JC - 1/4ly broadband charges 14/7/17 -13/10/17 93.00 18.60 111.60


BC - 1/4ly phone line 14/7/17 - 13/10/17 + July Calls 39.2 7.84 47.04


BC - 1/4ly broadband charges 14/7/17 - 25/10/17 93.00 18.60 111.60


BW - 1/4ly phone line 14/7/17 - 13/10/17 + July Calls 35.06 7.01 42.07


BW - 1/4ly broadband charges 14/7/17 - 25/10/17 93.00 18.60 111.60


Office - 1/4ly phone line network 14/7/17 - 13/10/17 + July Calls 265.17 53.04 318.21

28/07/2017 SSE BC gas 3/5/17 - 27/7/17 962.3 192.46 1154.7628/07/2017 SSE BW elec to 12/5/17 - 27/7/17 1473.55 294.71 1768.2628/07/2017 SSE BW gas to 12/5/17 - 27/7/17 171.16 8.55 179.7108/08/2017

Sth Glos Council Rates for All sites Monthly Instalment 3515.00 0.00 3,515.00

28/07/2017 VIRIDOR All sites - Monthly refuse collections 372.00 74.40 446.40

In light of the confidential and sensitive information about to be discussed, Councillor Ben Randles proposed that the meeting go into closed session, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

8.5 Staff Flexible Retirement

Rachel Pullen, RFO informed the meeting that a formal request for flexible retirement has been received from the Bookings Clerk/Finance Officer to reduce her working days from 5 to 3 (with working days being Wednesday, Thursday and Friday) to commence on some date between 30th September 2017 and 31st December 2017.

The RFO explained that ideally a new member of the Finance Team would be recruited to work 30-37 hours per week, to cover the current Bookings Clerk/Finance Officer’s reduced hours and also to take on some of the RFO’s current workload (relating to bank reconciliation, basic Sage etc.) this would then free the RFO to concentrate on higher level financial work. The RFO explained that she would need to put together financial costings and budget predictions relating to this. These will then initially be discussed at the forthcoming Staffing Committee/SGC HR meeting and then taken to the September Full Council meeting for final discussion/decision.

7

BSTC – Finance Committee – 16 August 2017Following discussion, Councillor Tom Aditya proposed acceptance of the formal request from the current Bookings Clerk/Finance Officer as detailed above and also asked the RFO to put together financial costings and budget predictions relating to recruitment of new member of staff, seconded by Councillor John Ashe, carried unanimously. The relevant documentation was then signed by the Chair of Council and Chair of Finance Committee.

Councillors asked for their thanks to be passed on to the current Bookings Clerk/Financial Officer for all her hard work over the years.

9 Date of next meeting

Wednesday 11th October 2017 at 7.00pm at Bradley Stoke Jubilee Centre

The Meeting closed at 8.10pm

8

BSTC – Finance Committee – 16 August 2017APPENDIX A

2017/18 APPROVED BUDGET @ 8/8/17 FORWARD PLAN

Projected Budget 2016/17

% change


% change


% change


% change


% change

Approved Budget 2021/22

% change

INCOME

Bank Interest/Investment/Grant Income £18,999 -92% £11,760 -38% £9,760 -17% £3,800 -61% £3,850 1% £3,900 1%

Public Works Loan £0 0% £0 0% £0 0% £0 0% £0 0% £0 0%

Activity Centres Income £130,530 1% £130,000 0% £130,500 0% £131,885 1% £134,093 2% £136,327 2%

Training & Other Income £1,207 -30% £1,771 47% £270 -85% £270 0% £270 0% £270 0%

Total Income (exc. precept etc) £150,735 -60% £143,531 -5% £140,530 -2% £135,955 -3% £138,213 2% £140,497 2%

EXPENDITURE

Non Activity Centre Costs £541,805 -1% £658,925 22% £653,571 -1% £661,621 1% £672,881 2% £691,649 3%

Community/ Firework Events £28,756 -1% £32,700 14% £34,700 6% £31,100 -10% £31,100 0% £31,100 0%

Grants and Other Funding £40,406 -3% £66,627 65% £62,627 -6% £66,627 6% £66,627 0% £66,627 0%

Office Expenditure £610,967 £758,252 £750,898 £759,348 £770,608 £789,376

Bradley Stoke Jubilee Centre £72,725 -20% £92,487 27% £95,594 3% £96,617 1% £99,657 3% £103,263 4%

Brook Way Activity Centre £34,854 2% £44,109 27% £45,524 3% £45,966 1% £47,439 3% £49,292 4%

Baileys Court Activity Centre £74,663 -6% £92,053 23% £92,384 0% £94,062 2% £97,155 3% £100,770 4%

Activity Centres Running Costs £182,242 £228,649 £233,501 £236,644 £244,251 £253,325

New Assets £14,634 14% £20,040 37% £18,900 -6% £18,900 0% £18,900 0% £18,900 0%

Planned Projects £45,992 0% £305 0% £0 0% £0 0% £0 0% £0 0%Total Expenditure as per budget overleaf £853,835 -24% £1,007,246 18% £1,003,300 0% £1,014,892 1% £1,033,759 2% £1,061,601 3%Adjustments to/from Reserves at Year End £104,270 -£54,556 -£35,500 -£37,000 -£47,500 -£65,500

Total budget + reserve adjustment £958,105 -19% £952,690 -1% £967,800 2% £977,892 1% £986,259 1% £996,101 1%

SHORTFALLProjected Budget

2016/17%

changeProjected Budget

2017/18%


2018/19%


2019/20%


2019/20%


2020/21%

changeDifference Between Income and Expenditure £807,370 0% £809,159 0% £827,270 2% £841,937 2% £848,046 1% £855,604 1%

LESS/PLUS:

Previous confirmed year end C/fwd Confirmed/Estimated Previous Year End Balance C/FWD £53,557.35 £60,256.66 £58,215.82 £59,353.21 £54,362.22 £56,488.56

Full Budget Funding Shortfall £753,812.34 £748,902.18 £769,053.89 £782,583.68 £793,683.98 £799,115.57

Less Local Council Tax Scheme Grant Funding confirmed/projected by Sth Glos reduced to 0% p/a wef 2016/17 £19,073.00 -52.67% £11,130.00 -41.65% £6,948.00 0.00% £2,751.00 0.00% £0.00 0.00% £0.00

2017.18 LCTR Confirmed by SGC. Provisional figures are £6,948 for 2018/19, £2751 for 2019/20 + £0 thereafter.

Approved/Estimated Precept per Band D property £115.20 1.50% £115.78 0.50% £115.78 0.00% £115.78 0.00% £115.78 0.00% £115.78 0.00% Precept forecast

@ 0% wef 2018/19

Approved/Estimated Sth Glos Tax Base

6901 6875 7095 7205 7343 73432017/18 Confirmed tax base + SGC indicative figures to 2020/21 as published 12/12/16

Approved/Estimated Total Precept Income £794,996.00 £795,988.00 £821,459.10 £834,194.90 £850,172.54 £850,172.54 Approved/Projected Total Precept and Local Tax Grant Funding £814,069.00 £807,118.00 £828,407.10 £836,945.90 £850,172.54 £850,172.54

9

BSTC – Finance Committee – 16 August 2017Projected year end position to C/FWD (excluding shortfall funding from year end reserves)

£60,256.66 £58,215.82 £59,353.21

£54,362.22

£56,488.56

£51,056.97

The Precept and LCTR figures are based upon approved figures provided by Sth Glos in January 2016. The precept was approved

by Council in November 2015 with final approval in January

2016.

The Precept and LCTR figures are based upon approved figures

provided by Sth Glos in Dec 16. The final precept was approved by Council January 2017 with a 0.5%

increase (equivalent to 58p per band D property p/a).

This projection assumes a 0% precept increase for 2018/19 and

a Sth Glos projected tax base and projected reduced LCTR for 2018/19. - These assumptions will be considered by SGC & BSTC in January 2018 when finalised figures are available

This projection assumes a 0% precept increase for 2019/20 and + a Sth Glos projected tax base and projected reduced LCTR for 2019/20- These assumptions will be considered by SGC & BSTC in January 2019 when finalised

figures are available

This projection assumes a 0% precept increase for 2020/21 and + Sth Glos projected tax base for 2020/21 + SGC projection of a £0 LCTR - These assumptions will be considered by Council in

January 2020 when finalised figures are available

This projection assumes a 0% precept increase for 2021/22 and +

Sth Glos projected tax base for 2020/21 c/fwd + SGC projected £0 LCTR - These assumptions will be considered by Council in January 2021 when finalised figures are

available

NOTEThis projection is partly based upon estimated annual percentage increases and as a living document does not represent a firm future position or intention. Council carefully consider the full budget position on an annual basis prior to approval and use this document as a guideline only to ensure that Council's aims and objectives are included within acceptable margins which would not produce large year end shortfalls. Any surplus funds remaining at year end are placed within the unallocated earmarked reserves in order to fund future projects or to subsidise future precept levels. It should also be noted that council are making the assumption, for this projection, that the Local Council Tax Grant will be withdrawn totally after 2019/20 in line with SGCs projected position.

APPENDIX A2017/18- INCOME/EXPENDITURE AGAINST BUDGETS

INCOMEJuly 2017 Council

Approved Budget

Actual Income @

31/7/17

Remaining Balance to

Achieve Budget

DETAILS

4001 Mayors Charity £0.00 £4,057.97 £4,057.97 This will be reduced to nil at year end upon distribution to the chosen charity. £7814.40 raised during 2016/17

4002

Grant Income Received - Shown as deferred capital grant within financial statement £0.00 £0.00 £0.00

£960 wooden football goal structure on Jubilee Green agreed by council July 2015 to be adopted once installed by FOJG reversed by N/C 9020. Officially transferred 16/12/15

4002a

Grant Income Received- shown as part of grants receivable within financial statement £0.00 £0.00 £0.00

4003 Misc £1,401.02 £1,401.02 £0.0027/6/17 - 2017/18 Beacon play area insurance settlement £1401.02 for repairs of £1651.02 paid from N/C 5046

4004 Office £20.00 £5.00 -£15.00 Nominal figure for Photocopying & other office income - Based upon 2015/16/ actual figures to date

4005 Public Works Loan £0.00 £0.00 £0.00

4006 BS Jubilee Centre - rooms £64,000.00 £20,892.57 -£43,107.43

Increase 2014/15 budget by £2K based upon current performance & to cover BW drop. 2016/17 Estimate £54K includes outdoor hire - based upon current & historic performance. 20/4/16 Finance approved budget swapped with BC based upon 2015/16/ figures. 19/4/17 - Budget increased to £64K linked to prior performance

4007 Brook Way - rooms £12,000.00 £10,303.58 -£1,696.42

Reduce 2014/15 budget by £2K as Radio lease offers minimal increase, play group closure and food pitch hire reduced in 2014/15. 2016/17 Estimate £17K based upon current performance. 19/4/17 Budget reduced to £12K linked to previous performance

4008 Baileys Court - rooms £54,000.00 £14,304.55 -£39,695.45Retain 2015/16 budget. 2016/17 Estimate £59K for 2016/17 includes outdoor hire - based upon current & historic performance. 20/4/16 Finance approved budget swapped with BC based upon 2015/16/ figures

4009 Training Income £250.00 £0.00 -£250.00 Maintain 2015/16 budget based upon current performance

4010 Bank Interest £3,760.00 -£1,230.10 -£4,990.10

2015/16 Based upon £250K @ 1.34% p/a = £3350 + Active Saver est 0.85% = £1,200 + 2016/17 based upon estimated £259K @ 1.4% interest (approved Nov 2015) = £3626 + Barclays Active saver est £800 + other est 10 = £4450 + 2017/18 onwards est £218K @ 0.8% in 1 Year Nationwide Business Saver (approved Oct + Nov 2016) + £45K Cambridge & Counties 1 yr bond @ 1.4% = £2404 + est £1350 from Barclays Active Saver Accrual

4011 Community Events £0.00 £0.00 £0.00 All income transferred to Mayor's Charity- N/C 4001

4012 Youth Other Income - NEW £100.00 £100.00 £0.00 Other Income to N/C 5500. June 2017 - £100 Skatepark competion entry funds tfrd to N/C 55004013 Youth - Residential Petty Cash £0.00 £0.00 £0.00 See N/C 5500b

10

BSTC – Finance Committee – 16 August 2017Income

4014 New homes bonus Grant funding £0.00 £0.00 £0.00 See N/C 9022 - £1800 grant towards BW cycle path widening approved by Council July 2015

4106 BS Jubilee Centre - outdoor sports £0.00 £3,118.02 £3,118.02 Incorporated within N/C 4006 budget

4107 Brook Way - outdoor sports £0.00 £43.33 £43.33 Incorporated within N/C 4007budget

4108 Baileys Court - Outdoor sports £0.00 £8,574.16 £8,574.16 Incorporated within N/C 4008 budget

4109 All sites projector/flipchart income £0.00 £225.04 £225.04 See also expenditure N/C 9050 & surplus reserves N/C 3010

4300 Agency reimbursed £0.00 £0.00 £0.00

4350 Loan Capital Receipts £0.00 £0.00 £0.00

4400 Credit charges £0.00 £0.00 £0.00

4405 Sales discounts £0.00 £0.00 £0.00

4500 Other Youth Grant Funding £0.00 £0.00 £0.00 Knightstone donated £400 + £950 towards skate park opening ceremony see also N/C 5500 + July 2016 Petty Cash income £136.25 also adjusted to N/C 5500.

4501Youth Funding Grant funding 1 - Positive activities £0.00 £0.00 £0.00

Youth support workers + 2 volunteers - 2013/14 = £6,790.90 + 2014/15 = £10,137.14 + 2015/16 = £10,137.14 + see N/C 5501

4502Youth Funding Grant funding 2 - Positive activities £0.00 £0.00 £0.00 Kids Kaos + refreshments


See N/C 5503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end.

4504Youth Funding Grant funding 4 - Positive activities £0.00 £0.00 £0.00 See N/C 5504 for grant payment for hire package of 2 day skate park event at 2014 Community Festival.

4505Youth Funding Grant funding 5 - Positive activities £0.00 £0.00 £0.00 Payable in 2 instalments - See N/C 5505 + 5060 - due to subsidise salary budget


See N/C 5506 for grant payment £12,500 for 4 Active Citizenship residential courses & staffing, training etc - This is not time limited - approved by Sth Glos 10/3/15 - paid 29/5/15 (50%)

4507Youth Grant Funding 7 -Community Grant 2015/16 £0.00 £0.00 £0.00 2 arts projects with Graffitti artist + assistant. To be used by Nov 2016 awarded Nov 2015 - see N/C 5507

4508Youth Grant Funding 8 -Skate Park Funding £0.00 £0.00 £0.00

£100K from New Homes Bonus and £100K from Capital Grants due from sth Glos to cover skate part of park build cost - See N/C 9039

4509Youth Grant Funding 9 -Community Revenue Grant £0.00 £0.00 £0.00 £2050K from Community festival skatepark event and street art project - See N/C 5509

4510Youth Grant Funding 10 - Positive Activities 2016.17 £0.00 £0.00 £0.00 £4121 - Detached youth work + £4867 for sports activities - see N/C 5510 received 15/4/16

4511Youth Grant Funding 11 -Positive Activities 2017/18 £8,000.00 £8,000.00 £0.00 3 Weekly youth work sessions for JC hard courts, girls night & skatepark sessions - See N/C 5511

INCOME SUB TOTAL £143,531.02 £57,737.17 -£77,793.85 Excludes the mayors charity 40.23%

4000

Precept (2016/17 based upon 6901 Band D properties @ £115.20 ) £795,988.00 £397,994.00 -£397,994.00

Payable in 2 instalments - April and

September

2006/7 Based 6822 @ £102 Band D properties. 2007/8 Based on 6867 @ £107 Band D properties 2008/9 Based upon 6896 @ £111.50 Band D properties. 2009/10 Based upon 6953 @ £111.50 Band D properties (frozen from 2008/9) 2010/11 Based upon 6958 @ £113.50 Band d Properties 2011/12 Based upon 6985 £113.50 Band D properties (frozen from 2010/11) 2012/13 Based upon 6983 £113.50 Band D properties (frozen from 2011/12) 2013/14 Based upon 6321 £113.50 Band D Properties (frozen + £48,416 grants) 2014/15 Based upon 6739 £113.50 Band D Properties (frozen + £44,961 grants) 2015/16 Based upon 6814 £113.50 Band D Properties (frozen + £40,294 grants) 2016/17 based upon 6901 £115.20 Band D properties (+ £19,073 grant) 2017/18 based upon 6875 £115.78 Band D properties (+ £11,130 grant) 4015 Council Tax Benefit Grant £11,130.00 £5,565.00 -£5,565.00

TOTALS £950,649.02 £461,296.17 -£481,352.85 Excludes the Mayor's charity 48.52%

11


EXPENDITUREJuly 2017 Council

Approved Budget

Actual Expenditure

@ 31/7/17 Remaining

Budget DETAILS

BSTC (excluding activity centres, planned projects/reserves + assets)

5000 DO NOT USE INACTIVE 5008 Public Works Loan interest £2,410.62 £988.31 £1,422.31 Interest on Loan. Final payment due 1/11/2021 ( £395.97 due Nov 2021 final payment)

5009 Public Works Loan Capital £23,700.18 £11,789.67 £11,910.51Capital on loan for £235K set up 20 Feb 2012 over 10 years @ 2.05% fixed rate. Final payment due 1/11/2021 (£25,714.83 due Nov 2021 final payment)

5010 Office Rent/Service unit 6 + 7 INACTIVE 5011 New Office Rates £12,240.00 £12,232.50 £7.50 Based upon actual bill REDUCED FROM £13755

5012 Licenses £2.00 £2.00 £0.00 2 Bus shelter licenses

5013 Subscriptions £3,230.00 £2,708.33 £521.67

SLCC (est) £334 , DIS est £81 (£81 fixed price to 2017/18), + ALCA/NALC confirmed max = £1740 + SW Councils retained as updates are useful - £370 , Data Protection reg est £40 + Shield £85 = £2650 + 3% = £2730 + others £500 = £3230 . These items cover bodies and publications directed at local government/town councils in order to keep up to date with legislation -

5014 Reports/Publications £330.00 £179.40 £150.60 Evening Post = £175 + 3% = £180+ other adhoc items (eg Arnold Baker etc) £150 - Retain budget.

5015 Advertising/ publishing £2,510.00 £1,578.90 £931.10

AGM Public notice (est) £200, possible Staff advert £500, Advertise Council & sites Nov 16 approved £780 + Business plan update est £300 + firework flyers est £300 + 4500 festival flyers £250 = £850 + 3% = £880 + other items inc photos + tennis banners etc- est £150.

5016 Newsletter publishing £2,840.00 £300.00 £2,540.00

1/4ly 3 Pdf Newsletter printing 8 pages @ basic £200 each rolling = est £600 + 3% = £620 (Sprint Print) + 1 Annual report 8 pages £1,340 (approved 12/10/16) + Annual Report Delivery (BS matters quoted 3/11/16) = £660 + other items £220.

5017 Health & safety £2,110.00 £305.12 £1,804.88Playground annual inspection est £450 + office PAT test @ £60 + callibrate unit @ £60 + All sites water thermometer calibration est £200 = £320 + 5% = £340 + sharps boxes etc + other H&S items etc £1200

5018 All sites Stationery £1,450.00 £172.04 £1,277.96 2015/16 budget + 3%

5020 Postage £1,050.00 £241.48 £808.52Franking Lease £37.08 per 1/4 (2016 fixed to 15/12/20 ) = £ 149 approved by council June 2014 + 4 refills p/a @ £200 = £800 + cartridges + other postage etc (est) £100

5021 Computer support £5,500.00 £4,056.12 £1,443.88

Sage payroll £672 + Sage accounts extra £970 = £1650 + 5% = £1730, Ionet annual contract £1600 (3 year fixed price 22/3/16 - 19 @ £133.33 p/m), Carepaks/warranties - printers colour printer warranty est £100 p/a + M725Z printer = £220 + 2 servers est £500 + Adobe renewal + other items/ virus cleaning/additional warranties etc £1350

5022Printer consumables (cartridges/paper) £5,150.00 £592.78 £4,557.22 Based upon actual expenditure - maintain 2016/17 budget

5023 Computer Software £500.00 £17.62 £482.38 Nominal budget

5025 Storage £0.00 £0.00 £0.00

5030 Electric £1,630.00 £848.16 £781.84Tied into fixed price until 31/10/18. Budget based upon usage 1/9/15-30/8/16 = £1550 + 5% contingency = £1630 + 10% uplift for new contract in Oct 2018

5031 Gas £1,210.00 £147.55 £1,062.45Tied into fixed price until 31/10/18. Budget based upon usage 1/8/15-30/8/16 = £1150 + 5 contingency = 1210 + 10 % uplift for new contract in Oct 2018

5032 Phone/Fax £3,500.00 £729.92 £2,770.08

8 mobile phone Network Est £150 p/m = £1800 (fixed for 36 months to 1/7/18) + Mainstream land line phones (fixed to Jan 2018 - Broadband is covered by JC cost) est £100 p/m = £1200 + additionals etc £240 inc new contract uplift due in 2018

5033 Water/ Sewerage £0.00 N/A absorbed within Jubilee Centre N/C 6032 - Inactive

5035 General Waste (inc street bins) £460.00 £143.96 £316.04

(24 litter bins brought in house by MCO from streetcare therefore no charge) + Office shredding & recycling- 6 lifts @ £67 per lift = £402 p/a + 4% Environmental standards surcharge + oil increase est 10% = £460

5036 Hygiene disposal (inc dog bins) £6,240.00 £1,502.61 £4,737.39 PHS sanitact (fixed to 13/9/19) £12.50 p/a Includes Duty of Care + Sth Glos empty 33 dog bins (based upon 2014/15 figures for 23 bins emptied x1 p/w & 10 bins emptied x2 p/w) =£5990 p/a for 2017/18 + other

12

BSTC – Finance Committee – 16 August 2017contingent £250 .

5037 E-Mail/ Internet £1,490.00 £481.15 £1,008.85

Eset Endpoint 3 year licence paid up front @ £196.62 (2/1/15 - 1/1/18) = £65.54 p/a + £100 contingency. 12/10/16 Finance approved £1200 email migration to Cloud + £104 one off migration charge + £102 p/m business cloud email licence = £1216.80 p/a. Funded from Future budget Reserve N/C 3089 . Microsoft may increase licence costs by up to 22% in December 2017 = £22.44 p/m = £270 p/a

5038 Web Charges £1,890.00 £982.50 £907.50Web hosting + 9 hours support @ £325 per 1/4 = £1300 + 3% = £1340 + additional work £500 + domain registration £50 p/a (£100 paid 29/3/15 - 28/3/17)

5039 Playground repair & maintenance £11,000.00 £2,702.41 £8,297.59 Based upon historic performance est £8000 + allow est £3000 p/a for new skate park area

5040Street maintenance/repairs (inc bus shelter clean) £15,680.00 £3,443.48 £12,236.52

MCO costs (est) £100 p/m = £1200 p/a also see N/C 9033 for equipment + N/C 5997 + 5998 re vehicle costs + others items such as signs est £500 + 8/3/17 council approved Ambience contract for streetcare costs £11,980.04 (fixed for 3 years until 31/3/20) + £2000 for other ad hoc works

5041Office Property repair & maintenance £1,300.00 £158.04 £1,141.96

Sept Council 2013 approved BS1 to take over the 15 shutter contract (1/10/16 - 30/9/19 fixed price) = £295.08 p/a + other repair items etc £1000. 31/7/16 - £498 LED lights cost added to budget from N/C 3082 Green reserve. Estimated £1300 for 2017/18

5042 Street vandalism £1,000.00 £2.18 £997.82 Nominal budget £1000 inc. to cover insurance excesses etc as required

5043 Office cleaning £3,270.00 £939.68 £2,330.323 Year cleaning contract ending 31/5/20 Fixed price = £2578.40 p/a (approved 8/3/17) + additionals = £500 + windows £20 (6 weekly) = £180+ 3.5% = £190

5045 Cleaning materials £0.00 Replaced by N/C 5072 - Inactive

5046 Playground vandalism £2,201.02 £1,744.87 £456.15Nominal £800 based upon historic averages (Note contingent reserve is held ) + 27/6/17 £1401.02 Insurance settlement for Beacon paid to N/C 4003

5047 Playground services £0.00 Replaced by N/C 5038 - Inactive

5048 Fire & Security £1,030.00 £772.06 £257.94BS1 Annual fire, intruder, CCTV + access = £630.79 p/a (fixed to 7/6/18) + Annual service est £100 p/a + other items est £300

5050 Security call out £0.00 Included above - Inactive

5051 Skate Park £0.00 Key Hldg Service now covered by youth provision see n/c 5078 - Inactive

5060 Salaries - All sites 309,000.00 £100,412.58 £208,587.42

Levels approved by Council Nov 2013 - Jan 2014. Note: Youth Particpitation worker salary funded for 8 hours p/w = £8033.80 p/a for 2014/15 & 2015/16 from Positive Activities funding see N/C 5505 (hours increased from 29 - 37 hrs p/w wef 1/4/14) - Adjustments will be made at year end. In addition, The Youth earmarked reserve N/C 3079 is supporting the participation worker salary £17,925.46 for 2014/15 + £12,357.85 for 2015/16 - This funding has already been accounted for within the 5 year Forward Plan. Year end adj of + £8033.80 from N/C 5505 Positive activities funding against participation worker salary for 2014/15. Sept 2015 council introduced increments and re-evaluated The Deputy Town clerk & RFO roles - upgrading to next spinal band. Forward Projection assumes 1% p/a increase across the board until 2020 Living wage introduces in 2020/21. Living wage estimated uplift applied @ £5K p/a from 2018/19in 2020/21

5061 Employers NI - All Sites 27,000.00 £8,621.12 £18,378.88 Based upon 2015 employer rates + auto enrolment impact on employers NI rate wef 1/7/16.

5062 Employer pension - All Sites 63,600.00 £23,853.25 £39,746.75

Finalised figures based upon our restructured figures in Dec 2013 - where the shortfall is paid in monthly instalments on top of the employers rate. 2016/17 employer rate 17.3% + deficit £8900. The actuaries completed the 3 year valuation in Nov 16 = 2017/18 employer rate 18.4% + deficit £9300 + 2018/19 employer 19.6% + deficit £9700 + 2019/20 employer 20.7% + deficit £10,100. Dec 16 council approved paying for 3 years early in advance in order to reduce deficit funding by 6.185% = 2017/18 = £8725, 2018/19 = £9100, 2019/20= £9475 + predicted 2020/21 20.7% + £10,500 & 2021/22 20.7% + £10,900 - These amounts are annual figures.The figures are recalculated every 3 years linked to performance of the markets. The BSTC budgeted pension figure assumes full pension membership by all employees.

SALARY TOTALS £399,600.00 £132,886.95 £266,713.05 33.25%

5065 HR Consultancy 2,000.00 £0.00 £399,600.00 Nominal budget

5066 Professional fees 600.00 £0.00 £600.00Corps usage estimated @ 15 hrs p/w (agreed by JR) average over 51 weeks @ £11.70 p/h = £8950.5 + 5% = £9400

5067 Agency Services 9,400.00 £0.00 £9,400.00 Reduce budget for 2017/18 & May also be required for planned additional fixed term youth workers

13

BSTC – Finance Committee – 16 August 2017although external funding may be achieved. Dec 16 approved reduction

5068 Training - All Sites 3,500.00 £143.00 £3,357.00

Grant Thornton annual audit - £2000, RBS est £700, Sth Glos internal audit rolling contract based upon 3 days @ £224 per day (2016/17) + pay uplift + £30 p/h additionals = £672 + 2.5% = £690 + additionals est £250

5069 Audit fees 3,640.00 -£2,146.50 £5,786.50

July 16 contract extended to 31/5/19 (approved May 15) with 10% discount on main Aviva non fleet policy = £10,671 based upon 2016/17 position @ 1/12/16 + 5% = £11,375 + fleet £850 + 5% = £900 + broker £30 + additions etc est £1000 + IPT 2017/18 budget increase @ 2% = £270 Accrual

5070 Insurance - All sites 13,580.00 £11,783.91 £1,796.09 Nominal - retain budget.5071 Legal Costs - All sites 1,000.00 £192.50 £807.50 Based on current expenditure est £100 p/m

5072 Gen Exps 1,200.00 £275.86 £924.14 Retain Established budget - Includes Xmas cards

5073 Chairmans Allowance 500.00 £0.00 £500.00Community development grant aid for projects up to approx £4K as approved by Council September 2011 - Retain budget. 2018/19 £4K moved to Community Festival N/C 5087 agreed Nov 16

5074S137 Community Development Grant Aid 25,000.00 £680.00 £24,320.00 4 Towns Play Association £5,750 (uplift from £5000 approved at Oct 2013 LY&A)

5075 S137 Exps (larger grant funding) £5,750.00 £5,500.00 £250.00 Maintain 2016/17 budget

5076S137 Exps (general grant Aid & ex-gratias) £6,000.00 £2,249.00 £3,751.00

P & BS volunteer £1,158.84, Chinese Assoc £1,764.37 + Victim Support £848.19 , + 3 Brooks Nature Conservation £2,000 - Approved by LY&A 15/12/14 (possibly promotion of well being under Local Govt Act 2000) + Bouncing Babies = £1,700 -

5077S137 Exps (Service Level Agreements) £7,472.00 £3,158.00 £4,314.00

P & BS volunteer £1,158.84, Chinese Assoc £1,764.37 + Victim Support £848.19 , + 3 Brooks Nature Conservation £2,000 - Approved by LY&A 15/12/14 (possibly promotion of well being under Local Govt Act 2000) + Bouncing Babies = £1,700 -

5077aNon 137 Exps (Service Level agreement) £2,405.00 £0.00 £2,405.00 4 Towns Transport £2,404.24 under Transport Act 1985 section 106a (moved from N/C 5077),

S137 GRANT FUNDING TOTALS £46,627.00 £11,587.00 £35,040.00S137 GRANT FUNDING LIMITS DO NOT APPLY AS COUNCIL HAS APPROVED THE GENERAL POWERS OF COMPETENCE 24.85%

5079 Other (NON 137) £28,550.00 £17,686.24 £10,863.76

Citizens Advice = £14065 for 2017/18 approved Nov 2016 (£13789 approved for 2016/17) Finance under Local Govt Act 1972 section 142-2A Dedicated Police officer (50% funding of 22 hrs p/w) = £14,485 (approved by Nov 16 Finance under Local Govt & Ratings Act 1997 Section 31 Crime Prevention).

TOTAL GRANT & OTHER FUNDING £75,177.00 £29,273.24 £45,903.76 5080 Misc 0.00 Not required

5081 Mileage - all sites 1,400.00 £281.20 £1,118.80

Mileage @ 50.5P per mile under NALC guidelines. This figure was agreed by Council over 4 years ago & will be maintained until IR increase above this level. Budget based upon current performance. Budget based upon historic usage over prior year

5082 Bank Charges & interest 1,290.00 £235.69 £1,054.31Barclaycard etc approx £35 p/m = £420 + Barclays bank, internet & payflow charges charges est £80 p/m = £960 less 30% loyalty bonus £290 = £670 + other items such as cancelled cheques etc £200

5083 Copier costs 0.00 £0.00 £0.00 see N/C 5022

5084 Teenage Provision 0.00 In Earmarked Reserves N/C 3080 + Youth funding N/C 5078 - Inactive

5085 Firework Display 8,600.00 £982.00 £7,618.00Budget increased by 5% to allow for inflation and other economic factors which may impact firework prices. Agreed by Vicky 1/11/16 as 2016/17 expenditure amounts approx £7650. Nov 16 approved by council

5086 Election costs 5,000.00 £0.00 £5,000.002015 elections were £15,121 . Also see reserves N/C 3087 - The £5k p/a budget is to fund potential bi-elections. Roll unspent year end budget into N/C 3087

5087Community Events (Exc firework display) 24,100.00 £23,410.22 £689.78

Re Energise management contract approved 11/3/15 @ £21000 p/a 2016 - 2018+ Banner updates est £100 + Road closure £150 + medals/trophies est £350 + other items £500 - (EXCLUDES FESTIVAL FLYERS HELD IN N/C 5015 + Youth element of £1200 held within N/C 5500), . 20/7/16 Council approved £2K from reserves to be fenced and allocated by council for the event in 2017 + Nov 16 increased it by £250 to cover inflatables + live band. 2018/19 - Nov 16 council approved adding £4K ring fenced from Community grant aid N/C 5074 for 2018 Festival .

5088 Village Green maintenance 0.00 -£240.00 £240.00 No longer valid - See N/C 6046 Accrual

14

BSTC – Finance Committee – 16 August 20175089 Village Green Repairs 0.00 £0.00 £0.00 2014/15 - See N/C 5046 + 5088. 2014/15 - Carnival repairs one off fee see also N/C4004

5090 Village Green other costs 0.00 £0.00 £0.00 See 9038 + Earmarked Reserves 3070

5091 Allotment Funding 1,000.00 £360.00 £640.00 Nominal - Retain 2015/16/ budget

5092 Britain in Bloom 0.00 £0.00 £0.00See N/C 3017 - Funds transferred from reserves as & when required. £1000 approved by Oct 15 LY&A from N/C 3017

5499 Youth S137 Exp & SLAs 20,000.00 £5,650.00 £14,350.00

From 5078 Youth Provision restructure approved by Sept 2011 Council to include a Youth grant aid £10,000 S137 (to include Xmas party from N/C 5087) Service level agreement £10,000 S19 Misc Provision (BSYFC grant aid of £2300 approved at July 2012 Council + Cricket Club £3.5K approved Jan 15 + £2350 Christ the King Church (increased from £1600 Aug 16 Finance) + £1850 Winterguard Academy. Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081- £9777 MOVED 31/3/15. 31/3/16. Unspent funds at 15/16 year end £7975 moved to reserves at year end N/C 3081

5500 BSTC Core Youth Funding 34,300.00 £1,139.42 £33,160.58

2012/13 YOUTH PROVISION BUDGET PRIOR TO EXTERNAL FUNDING = £51,600 LESS PARTICIPATION WORKER FUNDING £8500 = £43,100 - £20K grants = £23,100 - Sept 2013 Council approved any unspent youth budget remaining at future year ends will be saved in youth reserves for future allocation - see n/C 3079 Shared minibus @ £125.10 p/m = £1501.20 p/a (being 20%) council approved 19/11/15 + running costs/insurance est £1000 under Local Govt Act 1972 Section 142-2A Community Festival youth element or skatepark event est £1200 (WillowBrook Centre funded Youth Community Festival Activities to £1500 for 2014/15 see N/C 4500) Skatepark reserves annual reserve £5K N/A as already applied to N/C 3081- Section S19 Miscellaneous Provision + weekend clearance @ £20p/w = £1040. Expenses £500 Youth council budget £5,000 2 youth workers on 1 year fixed term contracts each working 8 hours p/w @ £12.89 p/h = £10725 + 27% employer costs = £13,620.75 + 2% = £13893 for 2 years Feb 16 £400 + £950 donated by Knightstone for skate park opening ceremony see N/C 4500 added to 2016/17 budget + £550 deducted as Scooters & BMX bikes purchased were tfrd to N/C 9019. June 2017 £100.00 Petty Cash rec'd see N/C 4012 Unallocated for ongoing projects etc = £10,000 - Oct Finance approved adding this to the skatepark contingency N/C 3081 + Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081 - £30,106 MOVED 31/3/15. Unspent funds at 15/16 year end moved to reserves. 31/3/17 - Unspent budget £31,643.42 tfrd to N/C 3079 to restore core youth reserve + £476.87 reversed to cover late skatepark electricty bill

5500a Youth funding ( Beacon ) 0.00 £0.00 £0.00

Moved from N/C 5078b Friends of Jubilee Green Teen shelter funding for Aug 2013 from N/C 3080 as approved by Council Jan 2011 item 10.6+ Nov 2012 item 12.3 - £10,811 - Section S19 Miscellaneous Provision

5500bYouth Funding Residential

Expenditure 0.00 £0.00 £0.00Linked to residential income N/C 4013. Sheet 1 received. Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081 - £510 MOVED 31/3/15

5501Positive Activities Expenditure 1

(2015/16) 3,329.98 £3,329.98 £0.00

From N/C 5078c Funding from Positive Activities Programe - awarded £6,790 for 2013/14 + £10,137.14 for 2014/15 + £10,137.14 for 2015/16 - SEE N/C 4013. this will include the Kids Kaos cover June - 16/7/13. ROLL BALANCE OF £3521.12 INTO 2014/15. £9528.76 rolled into 2016/17 at 15/16 Year end

5501APositive Activities Expenditure 1

(2014/15) 0.00 £0.00 £0.00

From N/C 5078c Funding from Positive Activities Programe - awarded £6,790 for 2013/14 + £10,137.14 for 2014/15 + £10,137.14 for 2015/16 - SEE N/C 4013. this will include the Kids Kaos cover June - 16/7/13. ROLL BALANCE OF £5270.47 INTO 2015/16

5501BPositive Activities Expenditure 1

(2013/14) 0.00 £0.00 £0.00 ROLL 2013/14 BALANCE OF £3521.12 INTO 2014/15

5502 Positive Activities Expenditure 2 0.00 £0.00 £0.00Tfr from N/C 5078d - Kids Kaos + refreshments 15/7/13 - 31/3/14. ROLL 2013/14 BALANCE OF £843.80 INTO 2014/15. £274.76 rolled into 2016/17 at 15/16 Year end

5503a Positive Activities Expenditure 3 (2015/16)

426.25 £237.00 £189.25 See N/C 4503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end. £2238.69 rolled into 2016/17 at 15/16

15

BSTC – Finance Committee – 16 August 2017Year end

5503bPositive Activities Expenditure 3

(2014/15) 0.00 £0.00 £0.00

See N/C 4503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end.

5504 Positive Activities Expenditure 4 2,400.00 £861.52 £1,538.48

See N/C 4504 for grant payment for hire package of 2 day skate park event at 2014 Community Festival. £2400 granted for 2014/15 + £2400 granted fpr 2015/16 both for the festival. £2400 rolled into 2016/17 at 15/16 Year end

5505 Positive Activities Expenditure 5 0.00 £0.00 £0.00

See N/C 4505 for grant payment for additional 8 hrs p/w for Youth Participation Worker + on costs. To be offset against N/C 5060 - 5062 (salary codes). £8033.80 added to salary budget N/C 5060 at 2014/15 year end

5506 Positive Activities Expenditure 6 12,205.00 £0.00 £12,205.00

See N/C 4506 for grant payment £12500 for 4 Active Citizenship residential courses & staffing, training etc - £12,327.92 rolled into 2016/17 at 15/16 Year end. This is not time limited - ROLL AT YEAR END- Approval received from Sth Glos 26.5.16 that this now relates 2016.17

5507 Positive Activities Expenditure 7 91.41 £6.96 £84.45See N/C 4507 for grant payment £2500 for 2 Art projects. £2500 rolled into 2016/17 at 15/16 Year end.TO BE USED BY NOV 2016

5509Community Grant 2016/17

Expenditure 9 134.70 £0.00 £134.70£2050K from Community festival skatepark event and street art project - See N/C 4509. £2500 rolled into 2016/17 at 15/16 Year end

5510Positive Activities 2016/17

Expenditure 10 4,829.00 £274.25 £4,554.75 £4121 - Detached youth work + £4867 for sports activities - see N/C 4510 received 15/4/16

5511Positive Activities 2016/17

Expenditure 11 8,000.00 £1,709.49 £6,290.513 Weekly youth work sessions for JC hard courts, girls night & skatepark sessions - See N/C 4511. allocated for 2017/18

Total Youth Funding 85,716.34 £13,208.62 £72,507.72 15.41%

5997Street Cleanser Vehicle Running Costs 3,700.00 £572.77 £3,127.23

Fuel = est £120 p/m based upon historic figures = £1440 based onTransit van performance. + road tax est = £250 + MOT & other repairs/services, tyres etc = £2000 (Insurance included within n/c see 5070). Roll unspent year end budget into vehicle reserve N/C 3023

5998 Street Cleanser Vehicle Lease 0.00 Vehicle purchased March 2013 - Inactive

5999 Maintenance Running Costs 2,325.00 £1,105.74 £1,219.26Astra Van - Fuel £70 p/m = £840 p/a + Tax £225, service/repairs/mot £1200 ,(insurance included within N/C 5070). Roll unspent year end budget into vehicle reserve N/C 3023

OFFICE SUB TOTAL £758,252.16 £262,088.04 £893,764.12 34.56%

Bradley Stoke Jubilee CentreJuly 2017 Council

Approved Budget

Actual Expenditure

@ 31/7/17 Remaining

Budget DETAILS

6010 Rent/Service £0.00 £0.00 £0.00

6011 Rates £9,087.00 £9,087.00 £0.00 Reduced bill from £9740 after appeal

6012 Licenses £1,240.00 £948.91 £291.09 PPL £200, PRS £450, MPL £160 + Premises licence £180, TV licence = £150, + additionals est £100.6025 Storage £0.00 £0.00 £0.00

6030 Electric £4,250.00 £248.35 £4,001.65

Fixed price contract until Oct 2018. Based upon usage 1/10/15- 1/10/16 = £3560 + 5% contingency = £3740 + £300 contingency as cooker installed (Note LED lighting will positively impact expenditure) + 10% uplift for new contract in Oct 2018

6031 Gas £5,800.00 £877.04 £4,922.96

Main building on fixed price contract until 31/10/18. Changing room switched to new contract 12/1/16. Budget based upon usage 30/7/15 - 27/7/16 = £5400 + 5% contingency = £5700 + 10% uplift for new contract in Oct 2018

6032 Phone/Fax £880.00 £162.23 £717.77

Mainstream fixed price contract to Jan 2018. Based upon line rental @ £12 p/m = £36 per 1/4 = £144 p/a + calls est £5 p/m = £60 p/a + superfast broadband @ £31 p/m = £372 + £300 contingency inc new contract uplift due in 2018

6033 Water/ Sewerage £2,420.00 £0.00 £2,420.00 Based upon April & Sept 2016 usage = £2200 + 10%

6035 General Waste £1,920.00 £380.00 £1,540.00New contract - 1100L general waste x 2 p/w + 1100L recycling x 1 p/w 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920

16


6036 Hygiene supplies/disposal £500.00 £142.06 £357.94PHS sanitact (3 Year Fixed to 13/9/19) - 8 sanitacts + 2 nappy bins with Eurobin (13 collections p/a) + 1 Flowsaver = £310.50 p/a. Includes Duty of Care + £150 contingent .

6041 Property repair & maintenance £25,100.00 £8,837.37 £16,262.63

A1 annual contract fixed to 31/5/20 (agreed 8/3/17) - JC (inc offices) = £4543 p/a + CR = £3271 p/a = £7814 + BS1- 20 shutter contract 1/10/16 - 30/9/19 Fixed @ £394 p/a (approved 12/10/16) + shutter repairs est £1200 + other general decorating & repairs estimate = £15,000 (based upon previous years figures) + service & maintenance of moveable wall est £650 (2016/17 Budget included -New flooring for entrance, corridor, office, foyer approved 12/10/16 @ £3060 + carpet lounge area £750. 31/7/16 - £1462 LED/Infrared tap cost added to budget from N/C 3082 Green reserve.)

6042 Property vandalism £1,000.00 £265.00 £735.00 Nominal figure to cover repairs + insurance excesses etc

6043 Cleaning contractors £7,100.00 £2,188.06 £4,911.943 Yr cleaning contract ending 31/5/20 fixed price ( approved 8/3/17) inc 2 hrs p/w+ changing rooms = = £6399.70 + additionals £500 + windows £20 per 6 weeks = £175 + 2% = £180

6045 Cleaning materials - All sites £400.00 £96.38 £303.62 Nominal budget for items not covered within N/C 6072 baed upon 2016/17 figures

6046 Ground maintenance £23,320.00 £4,658.19 £18,661.81

3 Yr Fixed price Contract Ambience £14,320.40 p/a approved 10/2/16 (Contract ends 31/3/19) + est £3000 for top dressing 2 football pitches + est £5500 for additional pitch and grounds repairs etc including Vertidrainer service est £500 p/a + hard courts and floodlights maintenance/repairs. Based upon historic figures + includes village green maintenance

6048 Fire & Security £2,910.00 £1,320.71 £1,589.29

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls = £880 + Corps annual key hldg rolling contract ends = £365 + 3% = £376 + annual fire service est £250 + fire & security upgrades, call outs & repairs contingency est £1400

6049 Ad Hoc security £0.00 See N/C 6048 - Inactive

6050 Security call out £0.00 Incorporated within N/C 6048 - Inactive

6065 Consultancy Fees £0.00 See N/C 5066 - Inactive

6072All sites Gen Exps (eg hand towels etc) £5,560.00 £1,308.84 £4,251.16

Initial - 3 towel leases for 3 Activity Centres @ £81.12 p/a per site = £244 p/a (fixed to 30/11/17) + 3% = £252 (reduced following hand dyers installations in 2015) + Monthly toilet roll, foam soap etc supplies all sites est £400 p/m = £4800 p/a + other items est £500.

6073 Other Gen Exps (eg keys/clothing) £1,000.00 £216.80 £783.20 Nominal budget. Est £800 for staff workwear + £200 for keys etc

6074 RefreshmentVending Machine £0.00 LEASE CANCELLED 29/2/08 AT END OF RENTAL AGREEMENT - Inactive

6075 Hygiene Vending Machine £0.00 Nolonger have vending machine wef June 2008- reduce to Nil - Inactive

6080 Misc £0.00 £0.00 £0.00

BS Jubilee Ctr SUB TOTAL £92,487.00 £30,736.94 £61,750.06 33.23%

Brook WayJuly 2017 Council

Approved Budget

Actual Expenditure

@ 31/7/17 Remaining

Budget DETAILS

7010 Rent/Service £0.00 £0.00 £0.00

7011 Rates £4,333.80 £4,333.80 £0.00 Reduced from £5324 after appeal

7012 Licenses £1,200.00 £679.24 £520.76 PPL £200 + PRS £400 + MPL £160 + Premises licence £180, TV £150 + £100 for possible additionals

7025 Storage £0.00 £0.00 £0.00

7030 Electric £3,850.00 £451.92 £3,398.08

3 year fixed price contract ends 18/12/16 - New contract runs 19/12/16 - 31/10/18 Fixed price at lower unit rate . Estimated budget based upon usage 1/10/15 - 29/9/16 = £2560 + 10% for new contract = £2800 + £1000 contingency for possible increased usage by both hireres and the Radio etc (Note this budget includes the Radio usage which is seperately metered and invoiced). This income is applied to BW N/C 4007) (Note LED lighting has positively impacted expenditure levels).

7031 Gas £2,075.00 -£111.27 £2,186.27Fixed price contract commenced 20/1/16 - 31/10/18. Based upon current usage 26/7/15 - 3/8/16 = £1500 + 5% = £1575 + £500 contingency in case of increased usage + 10% for new contract in Oct 2018. Accrual

7032 Phone/Fax £780.00 £160.34 £619.66


17

BSTC – Finance Committee – 16 August 20177033 Water/ Sewerage £800.00 £0.00 £800.00 Based upon April & Sept 2016 usage = £730 + 10%

7035 General Waste £1,920.00 £416.00 £1,504.00Contract - 1100L general waste x 2 p/w (BW + MCO) + 1100L Recycling x 1 p/w - 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920

7036 Hygiene disposal £370.00 £120.10 £249.90PHS sanitact (3 Years Fixed to 13/9/19) - 4 sanitacts + 1 nappy bin with Eurobin (13 + collections p/a) + 1 Flowsaver = £263 Includes Duty of Care + £100 contingency

7041 Property repair & maintenance £14,250.00 £4,955.35 £9,294.65

A1 annual contract fixed to 31/5/20 (agreed 8/3/17) = £3634 + BS1 20 shutter contract 1/10/16 - 30/9/16 Fixed @ £60 p/a (approved 12/10/16) + shutter call outs & repairs est £500 + other general repairs, decorating estimate = £10,000 + service & maintenance of moveable wall est £600. (2016/17 Budget included -an additional £2K which was moved to planned projects for the Radio storage).

7042 Property vandalism £1,000.00 £0.00 £1,000.00 Nominal figure to cover repairs + insurance excesses etc

7043 Cleaning contractors £6,030.00 £1,820.24 £4,209.76 3 Yr cleaning contract ending 31/5/20 (approved 8/3/17) = £5522.20 + additionals = £500.


3 Yr Fixed price Contract Ambience £1847 p/a approved 15/2/16 (Contract ends 31/3/19) = £1850 + est £2650 (based upon 2015/16 figures) for additionals especially as the courts are to become open space which may mean higher maintenance costs.

7048 Fire & Security £2,800.00 £1,340.50 £1,459.50

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls @ £978 p/a + annual fire service est £250 + annual maintenance Corps key hldg = £365 + 3% = £376 + fire & security upgrade, call outs + repairs etc est £1200 p/a.

7049 Ad Hoc security £0.00 incorporated in N/C 7048 - Inactive

7050 Security call out £0.00 incorporated in N/C 7048 - Inactive


7073Other Gen Exps (eg keys/safety excludes clothing) £200.00 £18.77 £181.23 Nominal budget

7080 Misc £0.00 £0.00 £0.00

BROOK WAY SUB TOTAL £44,108.80 £15,945.65 £28,163.15 36.15%

Baileys CourtJuly 2017 Council

Approved Budget

Actual Expenditure

@ 31/7/17


Achieve Budget

DETAILS

8010 Rent/Service £0.00 £0.00 £0.00

8011 Rates £9,553.00 £9,553.00 £0.00 Reduced from £10316 after appeal

8012 Licenses £1,200.00 £807.81 £392.19 TV £150 + premises Licence est £180 + PPL = £200, MPL = £160 + PRS £400 + others £100 8025 Storage £0.00 £0.00 £0.00

8030 Electric £4,000.00 -£486.01 £4,486.01

Fixed price contract ends 31/10/18. Estimated budget based upon usage 29/7/15 - 4/8/16 = £3240 + 5% = £3410 + £500 contingency (Note LED lighting has positively impact expenditure) + 10% for Oct 2018 new contract Accrual

8031 Gas £4,130.00 £1,147.72 £2,982.28Fixed price contract ends 31/10/18.Estimated budget based upon usage 29/7/15 - 4/8/16 = £3460 +5% = £3630 + £500 contingency + 10% for Oct 2018 new contract

8032 Phone/Fax £780.00 £161.51 £618.49


8033 Water/ Sewerage £2,850.00 £133.61 £2,716.39 Based upon usage 15/4/15 - 19/4/16 = £2040 + 10% = £2250 + £600 contingency for bowls irrigation etc

8035 General Waste £1,920.00 £392.00 £1,528.00New contract - 1100L general waste x 2 p/w + 1100L recycling x 1 p/w 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920

8036 Hygiene disposal £540.00 £177.75 £362.25PHS sanitact (3 Years Fixed to 13/9/19) - 8 sanitacts + 1 nappy bin with Eurobin (13 collections p/a reduced from 26 ) + 2 Flow saver = £389 p/a + other contingency £150

8041 Property repair & maintenance £24,280.00 £10,424.07 £13,855.93 A1 annual contract fixed to 31/5/20 (agreed 8/3/17) = £6722 + BS1 for 23 shutter contract 1/10/16 - 30/9/19 fixed @ £453 p/a (approved 12/10/16) + shutter repairs est £1500 + other general repairs/ decorating etc estimate = £15,000 (to include sinks & sensor taps in old build WC = £850) + maintenance

18

BSTC – Finance Committee – 16 August 2017of moveable wall est £600.

8042 Property vandalism £1,000.00 £0.00 £1,000.00 Nominal figure to cover repairs + insurance excesses etc

8043 Cleaning contractors £6,900.00 £1,966.50 £4,933.50 3 Yr cleaning contract ending 31/5/20 (approved 8/3/17)= £6399.70 + additionals = £500.


3 Yr fixed price contract Ambience £8755 p/a approved 10/2/16 (Contract ends 31/3/19 + inc 43 outfield cuts March - Oct annually) + Avon Sportsground bowls maintenance 3 yr contract ends 31/10/2019= £4900 + materials for bowls green £2,000 ( based upon usage expenditure Aug 15 - July 16 = £1866.07 + 3%) + 2017/18 end of year extensive repair £1000 + BSCC Cricket club wicket maintenance for 43 weeks (Feb - Nov inclusive) @ 18 hrs p/w = 774 hrs @ £8 p/h= £6192 + 3% = £6380 + cricket green materials £2000 + additional grass pitch + other repairs inc car park area etc est = £3,000 + materials to replace ditch + surrounds on bowling green = £2800 agreed Nov 16 + replace rear bowls gate £500 .

8048 Fire & Security £3,100.00 £1,577.59 £1,522.41

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls = £955 + Corps annual key hldg fixed contract ends 1/4/15) = £365 + 3% = £376 + annual fire service est £250 + fire & security upgrades, call outs & repairs contingency est £1500

8049 Ad Hoc security £0.00 incorporated in N/C 8048 - Inactive

8050 Security call out £0.00 incorporated in N/C 8048 - Inactive


8066 Professional £0.00 See N/C 5066 - Inactive

8073Other Gen Exps (eg keys/safety excludes clothing) £300.00 £28.71 £271.29 Nominal Budget based upon current usage

8080 Misc £0.00 £0.00 £0.00

BAILEYS COURT SUB TOTAL £92,053.00 £31,441.47 £60,611.53 34.16%

New AssetsJuly 2017 Council

Approved Budget

Actual Expenditure

@ 31/7/17


Achieve Budget

DETAILS

9010 Postage equipment £0.00 £0.00 £0.00 9015 Computer Hardware - All sites £1,500.00 £0.00 £1,500.00 Nominal budget following 2014 windows upgrade to 2008

9019 Youth Equipment £0.00 £85.00 -£85.00 See Youth codes N/C 5500. Scooters & BMX 30/4/16 moved @ £550

9020 Playground Equipment £0.00 £0.00 £0.00

£960 wooden football wall to be adopted from FOJG once installed approvedby council 8.7.15 - reverses N/C 4002. Officially transferred 16/12/15 (Also see earmarked reserves N/C 3016 + donated items reversing N/C 4002)

9021 Bus shelters £0.00 £0.00 £0.00 See Reserves N/C 3019

9022 Street Furniture £3,500.00 £0.00 £3,500.00

Sept 2014 - council agreed maintaining £3.5 K budget for future years. July 15 Council approved £600 towards BW widening cycle path (remainder £1800 funded by New Homes Bonus grant see N/C 4014 received 2/2/16). Roll at year end

9024 Office furniture £400.00 £433.57 -£33.57 Nominal Budget

9025 BS Jubilee Ctr Furniture £2,000.00 £0.00 £2,000.00 Nominal budget

9026 Brook Way Furniture £1,000.00 £0.00 £1,000.00 Nominal budget

9027 Baileys Court Furniture £2,000.00 £0.00 £2,000.00 Nominal Budget

9028 H & S Assets £1,000.00 £0.00 £1,000.00 Nominal Budget

9029 Office Equipment £1,000.00 £87.00 £913.00 Nominal budget

9030 BS Jubilee Ctr Equipment £3,140.00 £105.78 £3,034.22£2K Nominal budget also covering sports equipment such as goal nets etc + replace 3 tennis nets and posts @ £380 each = £1140. (July & Aug 16 council agreed £5750 for Verti-drainer).

9031 Brook Way Equipment £1,000.00 £143.79 £856.21 Nominal budget .

9032 Baileys Court Equipment £2,000.00 -£150.04 £2,150.04 Nominal budget Accrual9033 Maintenance Worker + Street £1,500.00 £202.35 £1,297.65 Nominal budget

19

BSTC – Finance Committee – 16 August 2017Cleanser - new equipment

NEW ASSETS SUB TOTAL £20,040.00 £907.45 £19,132.55 4.53%

Planned Projects - showing major expenditure from earmarked reserves

July 2017 Council

Approved Budget

Actual Expenditure

@ 31/7/17


Achieve Budget

DETAILS

9034 Office New Building Work £0.00 £0.00 £0.00

9035Savages Wood New Building & Other Works £0.00 £0.00 £0.00 Shipping containers agreed by finance 8/3/17 from reserves N/C 3079

9036 Brook Way New Building Work £19.00 £19.00 £0.00

Dec 2015 - 2015/16 £2.5K MOVED FROM N/C 7041 TO INSTALL NEW SHIPPING CONTAINER WORKSHOP. 21/7/16 - council approved £2K for radio storage shipping container + additionals taken from N/C7041. £50K for carpark + courts development approved 21/7/16 - see N/C 3014 - 23/1/17 £1463.48 tfrd to N/C 9036 to cover expenditure to date. £19 tfrd from N/C 3081 24/4/17

9037 Baileys Court New Building Work £0.00 £0.00 £0.00 Kitchen installation for Orchard Room - from 2016 Strategic Planning funded from N/C 3012

9038 Village Green Development £0.00 £0.00 £0.00

9039 Skate Park £286.08 £286.08 £0.00

See N/C 3080 + 3081 - New skate park build. Oct 2013 LY&A approved £2,850 for geotechnical survey + £350 pre planning application for skatepark to N/C 9039. Aug 2014 LYA approved £5K for pre-tender work to N/C 9039 (switched) + site surveys to n/c 9039 (on hold). Oct 14 LYA approved £5K for tender process work + £1K for JNC documentation + Feb 15 Finance approved allocating unspent youth funds from N/C 5499 + 5500 to the contingency at year end. Budget funded from N/C 3081 at year end. Jan 2016 funds moved from N/C 3081 to cover current expenditure.July 2016 - £4937.97 + Aug 16 £362.03 + Jan 17 £7.80 tfrd from reserve N/C 3081 to cover expenditure to date. Nov 16 Tfr £2K from N/C 3081. Nov 16 Council approved spending up to £30K on shipping container development from N/C 3079. 8/3/17 council increased to £38K from N/C 3079 for new container + installation costs .£286.08 tfrd from 3081 16/5/17 Accrual

9040 Loop System £0.00 £0.00 £0.00

See N/C 3024 -£3236.49 Approved 19 April 17 Finance for actual system and £5K approved in reserves to cover installations + works

9041 JC Flood light upgrade to LED £0.00 £0.00 £0.00 JC Flood light LED upgrade from N/C 3082

9046 Civic Regalia Refurbishment £0.00 £0.00 £0.00 See N/C 3013

9047 Acoustic Boarding £0.00 £0.00 £0.002016/17 - JC Woodland Suite = £3865 + 2017/18 - BC Elm room = £5403 + Oak Hall = £5405 from N/C 3012. Nov/Dec 16 approved by council

9048 Britain In Bloom Competition £0.00 £0.00 £0.00 In earmarked reserves N/C3017

9049On line payment system inc install + licence £0.00 £0.00 £0.00 In earmarked reserves N/C3018

9050Projector/ flipchart & screen hire - NEW £0.00 £0.00 £0.00 See also Income N/C 4109 & surplus reserves N/C 3010. 23/1/17 Earmark 9 £181.25 tfrd from N/C 3081

9052New Homes Bonus Funded Projects £0.00 £0.00 £0.00

9053Activity Centres sustainable energy project £0.00 £0.00 £0.00 In earmarked reserves N/C 3082 for all sites - see also N/C 6041 / 7041 / 8041

9054 Replace Vehicle £0.00 £0.00 £0.00 See earmarked reserves N/C 3023 PLANNED PROJECTS SUB TOTAL £305.08 £305.08 £0.00 TOTAL BUDGETED EXPENDITURE (exc reserves) £1,007,246.04 £341,424.63 £1,063,421.41 33.90%

Earmarked ReservesJuly 2017 Council

Approved Budget

Actual Reserve


Achieve Budget

Reserve notes

3008 New office retention etc £0.00 £0.00 £0.00

20

BSTC – Finance Committee – 16 August 20173009 New office build £0.00 £0.00 £0.00

3010Projector/ flipchart & screen reserve £774.87 £774.87 £0.00

See also Income N/C 4109 & Exp N/C 9050. Jan 2017 for 2016.17 year end £430.15 moved from N/C 4109 and offset £181.25 in N/C 9050 and added to £525.97 in reserves. £248.90 tfrd in April 2017

3011 Tree Survey - All sites £5,000.00 £5,000.00 £0.00Forward plan aims to achive a balance for a future survey and repairs over the next 5 years. 31.3.15 £1000 tfrd at year end. 31/3/17 £500 tfrd

3012 All sites Refurbishment Project £80,000.00 £80,000.00 £0.00

Oct 2014 approved JC heating @ £5160 to N/C 9035. Sept 14 Council approved giving this budget priority. 31/3/15 increased to £50K at year end. Nov 16 reduced to part fund BC Kitchen and JC/BC Ecoustic boards. 31/3/17 - £5000 tfrd

3013 Civic Regalia Reserve £0.00 £0.00 £0.00

Sept 2015 council approved investigating replacement Chain of Office and to retire & mount the previous chain. Current est = £4K. 20.1.16 - Council approved a reduction from £4K to £1010 after receiving alternative quotes - See N/C 9046. March 16 £1010 moved to N/C 9046

3014 BW Development Reserve £48,817.52 £48,817.52 £0.00

N/C 3085 moved from BW hardcourts but £25K ring-fenced for possible BW development agreed Jan 2014. April 2014 agreed additional £25K for possible development re public consultation. 21/7/16 council approved extending car park and grassing over hard court + picnic/recreational area development see N/C 9036. Jan 2016 - £1463.48 tfrd to N/C 9036. April 2017 Finance approved applying 2016/17 CIL funding to BW development from N/C 4003. 24/4/17 £19 trfrd to N/C 9036

3015 All sites CCTV £4,000.00 £4,000.00 £0.00 Reimburse reserve to upgrade CCTV at all sites over 5-6 years. 31/3/17 £500 tfrd

3016 Play area replacements £85,000.00 £85,000.00 £0.00

Based upon advice from H&S officer - a reserve has been established over a 6 year period to replace equipment based upon the following lines Foxborough gardens £30K + BW £30K + Paddock close £40K + BC £50K = £150K against N/C 9020. Reserve £5 -£10K p/a. 31/3/17 £1000 tfrd

3017 Britain In Bloom Competition £5,236.13 £5,236.13 £0.00 Reducing budget to N/C 9048

3018

Booking system upgrade/on line Payment System inc install + licence £2,500.00 £2,500.00 £0.00 In business plan for future booking/payment system upgrades

3019 Street Furniture Reserve £12,000.00 £12,000.00 £0.00Sept 2015 council approved establishing a street furniture reserve to build up especially for bus shelter replacements etc.- see also N/C 9021 + 9022. 31/3/17 £2000 tfrd

3020Ground Maintenance Equipment - NEW £3,000.00 £3,000.00 £0.00

Approved by 2016 Strategic Planning - New reserve to be set against ground maintenance new equipment/ repairs etc - see N/C 9030-9033

3021 Replace Office Printer £0.00 £0.00 £0.00 Copier purchased 2013

3022 Allotment provision £0.00 £0.00 £0.00 Allotment funding given to residents with allotments in 5 mile radius area

3023 Vehicle Replacement £22,000.00 £22,000.00 £0.00

Reserve for future vehicle replacements. 31/3/15 - increases to £2k at year end. Sept council moved £2K from allotment reserve (N/C3022) to the vehicle replacement budget & advised to build up reserve over 5 years. 31/3/17 £5000 tfrd

3024 Loop System £5,000.00 £5,000.00 £0.00 Approved by 19 April 2017 Finance against N/C 90403040 Computer Software Upgrading £0.00 £0.00 £0.00 3064 Public Access Defibrillator £0.00 £0.00 £0.00 2 Purchased Jan 20143065 Baileys Court restructure c/fwd £0.00 £0.00 £0.00 3070 Jubilee Green Development £0.00 £0.00 £0.00 3071 Disability Discrimination £0.00 INACTIVE

3079 Youth Provison (unallocated) £68,292.79 £68,292.79 £0.00

Introduced June 2012 with year end youth budget rolled at 2013/14 year end + SGC funding of £2739.85 see N/C 4001= £49,491.31- £17,925.46 used to part fund participation worker from 2013/14-onwards. ANY YEAR END UNSPENT BUDGET FROM N/C 5499 -5500 WILL BE ADDED TO THIS RESERVE - £7975 moved from N/C 5499 + £30081.85 from N/C 5500 at 2015/16 year end and adjusted. 31/3/17 - £748.76 tfrd to N/C 3081 to cover skatepark build & £38K tfrd to N/C 3080 for new shipping containers. 31/3/17 Unspent youth budgets - £7225 tfrd from N/C 5499 + £31,643.42 from N/C 5500 + £476.87 returned for late skatepark bill.

3080 Skate Park - Additional Containers £38,000.00 £38,000.00 £0.00Nov 16 Council approved spending up to £30K on shipping container development from N/C 3079- increased to £38K by March 2017 council - see N/C 9039. 31.3.17 £38K tfrd from N/C 3079

3081 Skate Park Original build reserve + £3,713.92 £3,713.92 £0.00 See N/C 9039 - New skate park build. Oct 2013 LY&A approved £2,850 for geotechnical survey + £350 pre 21


future maintenance

planning application for skatepark to N/C 9039. Aug 2014 LYA approved £5K for pre-tender work to N/C 9039 (switched) + site surveys to n/c 9039 (on hold). Oct 14 LYA approved £5K for tender process work + £1K for JNC documentation + Feb 15 Finance approved allocating unspent youth funds from N/C 5499 + 5500 to the contingency at year end. £9777 MOVED FROM N/C 5499 + £30,616 MOVED FROM N/C 5500. Jan 16 £10,257 + March 16 £33,583 + £32456.34 moved to N/C 9039 to cover payments to date. July 16 £4937.97 moved to N/C 9039 to cover expenditure to date. Aug 2016 £362.03 + Jan 2017 £7.80 moved to N/C 9039 Aug 2016. 31/3/17 - £748.76 tfrd from N/C 3079 to cover skatepark build & £2537.62 moved to N/C 9039 to cover skatepark build cost. 16/5/17 £286.08 tfrd to N/C 9036

3082 Green Resources for all Sites £10,620.00 £10,620.00 £0.00

Rolled from 2010/11. Sept 2012 strategic planning changed name from solar panels to Green Resources and retain budget at £25,086.Oct 2014 council moved £1310 to N/c 8041 re BC LED lights and approved future LED & hand dryer costs for all sites to be used. Dec 2014 £2920 tfrd to various N/C re hand dryers & LED lights. Feb 14 tfr £690 to N/C 8041 re LED + £240 to N/C 9027 re dryers. £31/3/15 - £930 tfrd at year end. £498 to N/C 5041, £1462 to N/C 6041, £1920 to N/C 8041 = £3880 re LED lights + Infrared taps. Move £5500 to N/C 9041 re JC LED floodlight upgrade

3083 Staffing £0.00 £0.00 £0.00Possible Reserve for Future Living Wage due April 2020 @ £9 p/h initial estimate of £25K requirement currently hld in N/C 5060 - 62 for 2020/21

3084 Office Relocation £0.00 Completed June 2012 - To delete

3085 Brook Way hard court/carpark £0.00 £0.00 £0.00£11K moved from N/C 3086 for carpark & budget increased for hardcourt into carpark conversion in 2013/14 7 then moved to N/C 3012 for sites refurbishment for 2014/15 onwards

3086 JC Hardcourt repaint surface £8,500.00 £8,500.00 £0.00

Resurface + paint JC hard courts cost £10,600 in 2007 may need to be implemented in next 5 years. Aim to reserve £12K within this period. Sept 2012 Strategic Planning - retain £35K budget & consider increasing at 2012/13 year end.Dec 2012 Finance approved £12K for JC & £11K for BW hardcourt resurface + paint. 31/3/17 £3500 tfrd out to better reflect future cost.

3087 Election reserve £18,000.00 £18,000.00 £0.00

Reserve increase £5K p/a to cover future election costs see also N/C 5086 where £5k p/a is held for potential bi-elections. 31/3/17 £8500 tfrd to cover bulk of future election in readiness for any eventualities before May 2019.

3089

Future Budget Reserve to fund future budgets as per forward plan or for other expenditures £335,000.00 £335,000.00 £0.00

Introduced at April 2015 Finance. 31/3/16 budget adjusted at 2015/16 year end & forward plan adjusted 13/4/16. 21/7/16 Council -£5.5K moved to 9030 to pur verti drainer for JC and payback from year end surplus. Increased to £5750 by Aug 16 Finance. Oct Finance approved £1610 to N/C 5037 to cover email migration. 31/3/17 £77360 tfrd in to fund next 5 year forward plan

3090 Contingent reserve £250,000.00 £250,000.00 £0.00Contingent reserve required under audit & financial regulations to be at least 3 months worth of expenditure.

NEW RESERVE SUB TOTAL £1,005,455.23 £1,005,455.23 £0.00 100.00%TOTAL BUDGETED EXPENDITURE (inc reserves) £2,012,701.27 £1,346,879.86 £1,063,421.41 `

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Documents

BRADLEY STOKE TOWN COUNCIL · Web view1947.27 41.12 1988.39 Corps Security Date Ref Details Net Amount Tax Amount Gross Amount 31/07/2017 SLINV/00031026 BW intruder alarm call out