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Boy Scout Troop 692
Bylaws, Policies, and Procedures
(Revised and current as of February 2015)
INTRODUCTION
Boy Scout Troop 692 is organized and chartered pursuant to the guidelines established by the Boy
Scouts of America. The purpose of the Boy Scouts of America is to promote citizenship, to develop
character, and to increase the physical and mental fitness of America’s youth.
The purpose of these Bylaws is to provide guidance to the Senior Patrol Leader, Scout Leadership, and
the Scoutmaster on the proper operation of Troop 692. The Scoutmaster is responsible and has the
authority to enforce these policies and encourage compliance by using the tried and true advice
available in BSA publications. In addition to these Bylaws, The Boy Scout Handbook, and the Guide to
Safe Scouting will guide Troop 692.
The Troop is chartered by Westminster Presbyterian Church Casselberry Florida and is affiliated with the
Central Florida Council Seminole Springs District. Its governing body is the Troop Committee which is
composed of the parents of its Boy Scouts and other Scouting adults. In keeping with the Boy Scout
Motto, “Be Prepared”, it is the goal of the Troop Committee to provide avenues where each Boy Scout
can attain his greatest potential as an individual and as a contributor to tomorrow’s society. In order
that these goals may be achieved in a systematic and orderly manner, the Troop Committee has
established the following Bylaws of Troop 692.
1. Eligibility for Membership
1.1 Scouts shall be at least 11 years old, or have completed the 5th grade, or have earned the Arrow of
Light, but not yet be 18 years old at time of registration. There is no requirement that a boy must have
been a Cub Scout or Webelos Scout in order to join the Troop.
1.2 All applications must be accompanied by the appropriate fees, which include the registration fee and
Troop dues.
1.3 A parent or legal guardian must accompany each applicant at the time of registration.
1.4 Upon receipt of the required fees and dues, each boy will be assigned to a patrol.
1.5 Each Scout is required to pay annual dues of $160 ($80 for crossover Scouts). Dues are paid to the
Troop and do not cover events that require an additional fee. The dues cover the costs of registration
renewals, merit and advancement badges, equipment, partial camping fees, and other committee-
approved Troop purchases (i.e., propane, firewood, mileage reimbursement, etc.). The annual dues
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include a registration fee of $24 (there is an additional $12 for Boy’s Life scouting magazine and a $24
fee for each active adult). The dues and registration payment for each scout and active adult is due in
full by the end of October for the next charter year (may be paid in two monthly installments of $80 –
first payment being due September 15th and final payment being due October 15th). The dues may be
deducted from the Scout account provided there is enough money in the Scout’s account.
1.6 The new charter year begins January 1st of each year. Only Scouts whose registrations are current
may participate in Troop activities.
2. Troop Calendar
2.1 A Troop calendar shall be prepared by the Patrol Leadership Counsel (PLC), reviewed by the Troop
Committee and distributed via Google email in June of each year. The link to the Troop calendar is
https://www.google.com/calendar/b/1/render?tab=Xc#h. The Troop’s email address is
troop692casselberryfl@gmail. com. Emails coming from the Troop leadership will be identified as
“Scout Leader.”
2.2 The calendar will schedule Troop Meetings, Campouts, Planned Service Projects, Planned
Fundraisers, Troop Committee Meetings, Board of Reviews, Court of Honors, summer camp, high
adventure activities, other Troop Activities, and Council and District Activities including Order of the
Arrow (OA) and Boy Scout and Leader Training Schedules.
2.3 Changes to the calendar will be conveyed verbally at Troop meetings, by e-mail and when necessary,
telephone or U.S. Mail.
3. Parent Participation
3.1 A fair and equitable share of assistance is expected from each parent or guardian. Parents will be
asked to furnish transportation to and from campouts and Troop activities.
3.2 Parents are expected to attend quarterly Courts of Honor.
3.3 Parents are encouraged to attend and assist with Troop meetings and other activities, including
campouts and service projects.
3.4 Parents and other interested adults are encouraged to participate as adult leaders and to assist in
the overall advancement of the Troop by serving as registered Troop Leaders, Merit Badge Counselors or
Committee Members. All are welcome at Troop Committee Meetings.
3.5 Any adult involved with Troop activities must complete BSA Youth Protection Training and have the
completed certificate on record with the Troop.
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4. Scout Participation
4.1 A Scout must be active to reap the benefit of the Troop 692 program. Camping is the heart of
Scouting, and the Troop expects Scouts to attend overnight camping trips and make every effort to
attend annual summer camp.
4.2 Scouts and Adult volunteers who make commitments to participate in Troop activities should
faithfully keep all such commitments. Failure to keep these commitments without a valid excuse shows
poor Scout Spirit and may be considered at time of advancement
4.3 Scouts and Adult Volunteers who have signed up for an event will be expected to pay for the event.
Refunds for events requiring a fee will only be provided if the fee is refundable to the Troop and the
Scout has a valid reason determined by the PLC and troop committee. If the food has been purchased
by the grub master, the cost paid for food is not refundable.
4.4 Scouts are encouraged to attend Troop meetings and won’t be denied attendance due to a negative
balance in Scout account.
5. Uniforms
5.1 Scouting is a uniformed organization. All Scouts, the Scoutmaster and Assistant Scoutmasters are
expected to have and wear a complete, neat and clean, official “Class A” Boy Scout uniform to all Troop
meetings and Scouting functions, including: all Scoutmaster Conferences, Boards of Review, Courts of
Honor, fundraising show and sells, patrol leader council meetings and while traveling to and from
scouting activities, including camping and hiking trips. All other adults registered in Troop 692 are
encouraged to do the same.
5.1.1 The Senior Patrol Leader may designate the wearing of the “Class B” uniform for Troop
activities when it is deemed to be appropriate.
5.1.2 Scouts should be prepared to stand for a uniform inspection at any Troop meeting or
activity.
5.1.3 At no time shall clothing with offensive or inappropriate language or designs be worn at
Scout sponsored functions. Appropriateness shall be at the discretion of the adult leadership.
5.1.4 Adherence to uniform policies will be monitored by the Troop adult leadership and will be
considered at time of advancement.
5.2 Class A Uniform adopted by Troop 692 (see Uniform Policy sheet)
5.2.1 Official Boy Scout Shirt (Short or Long Sleeved, properly worn)
5.2.2 Uniform Insignia – Properly affixed
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5.2.2.1 Central Florida Council Patch
5.2.2.2 U.S. Flag Patch
5.2.2.3 Troop 692 Numerals
5.2.2.4 Current Rank Patch
5.2.2.5 Patrol Patch
5.2.2.6 World Brotherhood of Scouting patch
5.2.2.7 Other approved temporary patches (one at a time)
5.2.2.8 Neckerchief and slide
5.2.3 Boy Scout Shoulder Loops
5.2.4 BSA long pants or shorts - NO jeans, sweat pants, gym shorts or cut-offs.
5.2.5 BSA belts will be required with pants and shorts (some BSA PANTS/shorts have the belt
built-in).
5.2.6 BSA Crew Socks and closed-toed shoes required. (Tennis shoes permitted, but no open
toed shoes).
5.2.7 Merit Badge sash or OA sash may be worn at Scoutmaster’s Conferences, Board of Review,
Court of Honor and other activities as determined by the SPL.
5.3 Class B Uniform adopted by Troop 692
5.3.1 Troop 692 T-shirt or other BSA related T-shirt or plain solid color t-shirt
5.3.2 No uniform insignias required.
5.3.3 Long pants or shorts (jeans permitted) - NO sweat pants, gym shorts or cut-offs.
5.3.4 Socks and shoes required. (Tennis shoes permitted, but no open toed shoes).
6. Youth Leadership
6.1 Patrol Leaders Council (PLC)
6.1.1 A Patrol Leaders Council (PLC) governs Troop 692. While any registered Scout may attend
the meeting, the voting members will consist of the Senior Patrol Leader (SPL), Assistant Senior
Patrol Leader (ASPL), all Patrol Leaders (PL) (or Assistant Patrol Leaders (APL) if PL unavailable),
Troop Scribe and Troop Quartermaster. Additionally, the adult in charge of the next camping
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trip or activity will be expected to attend. The SPL or his designate will conduct all PLC meetings
and Troop activities.
6.1.2 PLC Meetings are generally held at Westminster Presbyterian Church on the first Monday
of each month at 8:30 pm and all voting members are expected to attend in Class A uniform.
6.1.3 The PLC shall meet to evaluate the current month’s activities and to plan the next month’s
activities, including Troop meetings, camping trips, service projects, fundraising and other
activities.
6.1.4 The Scoutmaster is an ex-officio member of the PLC and attends as coach and
informational resource. Troop Committee members, and other interested adults or Scouts may
attend, but they must make prior arrangements with the SPL if they wish to bring business to
the PLC. The SPL may invite other scouts or adults to attend monthly PLC meetings.
6.1.5 The PLC will work with the Scoutmaster to develop the annual Troop Calendar.
6.1.6 Attendance at PLC meetings is an activity required for the fulfillment of the requirements
of holding a Troop Leadership Position. The Troop Scribe will take attendance of which scouts
attend the PLC.
6.2 Senior Patrol Leader (SPL)
6.2.1 Active Scout
6.2.2 Rank of Star or above.
6.2.3 At least 14 years old.
6.2.4 Have completed a week long campout.
6.2.5 Have previously served in a Troop Leadership Position.
6.2.6 Twelve (12) month term by Troop election and Scoutmaster approval.
6.2.7 Completion of Troop Leader Training.
6.2.8 Completion of National Youth Leadership Training (NYLT) is expected.
6.2.9 Demonstrate Scout Spirit.
6.2.10 An interview with the Scoutmaster which will include the parents of the scout, so they
fully understand what is required of the SPL position.
6.3 Assistant Senior Patrol Leader (ASPL)
6.3.1 Active Scout
6.3.2 Rank of First Class or above.
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6.3.3 At least 13 years old.
6.3.4 Have completed a week long campout.
6.3.5 Previously served as Patrol Leader or in another Troop Leadership Position.
6.3.6 Six (6) month term by Troop election and Scoutmaster approval.
6.3.7 Completion of Troop Leader Training.
6.3.8 National Youth Leadership Training (NYLT), or willing to attend NYLT while ASPL.
6.3.9 Demonstrate Scout Spirit.
6.3.10 An interview with the Scoutmaster which will include the parents of the scout, so they
fully understand what is required of the ASPL position.
6.4 Patrol Leader (PL)
6.4.1 Active Scout
6.4.2 Rank of First Class or higher
6.4.3 Have completed a week long campout or three weekend campouts,
6.4.4 Six (6) month term by patrol election and SM approval.
6.4.5 Completion of Troop Leader Training.
6.4.6 National Youth Leadership Training (NYLT), or willing to attend NYLT while PL.
6.4.7 Demonstrate Scout Spirit.
6.4.8 An interview with the SPL which will include the parents of the scout, so they fully
understand what is required of the PL position.
6.5 Assistant Patrol Leader (APL)
6.5.1 Six (6) month term by patrol election and Scoutmaster approval. (Note: This is not a Troop
Leadership Position for Advancement)
6.5.2 Demonstrate Scout Spirit.
6.5.3 An interview with the SPL which will include the parents of the scout, so they fully
understand what is required of the APL position.
6.6 Other Troop Leadership Positions
6.6.1 Although the rank of First Class Scout is recommended, after consistent active attendance
for 6 months, a scout is eligible for the positions listed below.
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6.6.1.1 Troop Scribe
6.6.1.2 Troop Librarian
6.6.1.3 Troop Historian
6.6.1.4 Troop Quartermaster
6.6.1.5 Troop Guide
6.6.1.6 Chaplains Aide
6.6.1.7 Den Chief
6.6.1.8 OA Representative
6.6.1.9 Webmaster
6.6.1.10 Instructor: Safety Officer
6.6.1.11 Leave No Trace
6.6.1.12 Bugler
6.6.2 Scout will submit a letter (or email) of interest addressed to the Scoutmaster and PLC
6.6.3 Positions appointed by Scoutmaster and the PLC
6.6.4 Demonstrate Scout Spirit.
6.6.5 An interview with the SPL which will include the parents of the scout, so they fully
understand what is required of their position.
6.7 Junior Assistant Scoutmaster (JASM)
6.7.1 Rank of Life Scout or above.
6.7.2 Minimum of 16 years of age.
6.7.3 Scoutmaster appointment required.
6.7.4 Not subject to a term or election.
6.7.5 Demonstrate Scout Spirit.
6.8 General Requirements of Troop Leadership Positions
6.8.1 Regular attendance at Troop meetings and activities. Excused absences will be accepted at
the discretion of the Scoutmaster.
6.8.2 Carry out the required duties of the position.
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6.8.3 Demonstrate Scout Spirit.
6.8.4 Failure to fulfill points 6.8.1, 6.8.2, or 6.8.3 may result in loss of the Troop Leadership
position and the time will not count toward leadership advancement.
6.8.5 Removal of an individual from a leadership position maybe requested by the PLC, with final
decisions by Scoutmaster.
6.9 Troop Elections
6.9.1 Troop elections will be held in October and in April.
6.9.2 Terms of office are to be six (6) Months, except SPL which will be a twelve (12) month
term.
6.9.3 Patrol elections will be held the same night as Troop elections, immediately after the
Troop election.
6.9.4 A Scout does not have to be present to be elected, but must have given his request to the
Scoutmaster to be considered for the position.
6.9.5 Consecutive terms in the same office are permitted only with the approval of the
Scoutmaster.
7. Troop Committee (TC)
7.1 All Adult volunteers must complete the adult application, listing “Committee Member” as their
position, and pay the required BSA annual registration fee (prorated), be approved by the chartered
organization representative, and complete required training to be considered a voting member of the
committee. All parents are encouraged to attend the committee meetings but are not voting
members unless they have completed an adult application as explained above.
7.2 The Troop Committee is the governing body of the Troop. It is responsible for providing adult
leadership and support for Troop activities. Refer to Troop Committee Guide provided by BSA for
additional position details and responsibilities.
7.3 Troop Committee meetings are generally held at 7:00 PM at Westminster Presbyterian Church the
first Monday of each month.
7.4 District Roundtable is the third Thursday of each month. It is recommended that the Scoutmaster
and Committee Chair attend, however they may designate a stand-in if they cannot make it. All other
Volunteers are encouraged to attend.
7.5 Troop Committee Functions
7.5.1 Reviewing Troop Activities
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7.5.2 Communications
7.5.3 Fundraising
7.5.4 Troop Fiscal Matters
7.5.5 Advancement Records and Reports
7.5.6 Troop Equipment
7.5.7 Coordinate the Logistics for Troop Activities
7.5.8 Training
7.5.9 Any other position needed
7.6 Troop Committee positions will be for a term of two years.
7.7 Troop Committee Positions (may be shared or spilt based on sub categories)
7.7.1 Committee Chair
7.7.2 Secretary
7.7.3 Treasurer
7.7.4 Charter Organization Representative (Appointed by Charter Organization)
7.7.5 Equipment Coordinator
7.7.6 Training Coordinator
7.7.7 Advancement Chair (i.e. advancement, merit badges)
7.7.8 Fundraising Chair (i.e. popcorn, other designated, and camp cards)
7.7.9 Webmaster…Google calendar/Facebook page (IT) Chair
7.7.10 Chaplain
7.7.11 Camping Chair
7.7.12 Service Projects Chair
7.7.13 Board of Review Coordinator
7.7.14 Other as needed
7.8 Scoutmaster, Assistant Scoutmasters, SPL (or representative), and Unit Commissioners are not
committee members and are not eligible to vote on committee issues, but are encouraged to attend
Troop Committee meetings.
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7.9 Each Committee Member shall be entitled to one vote.
7.10 A quorum is defined as all those present at a given Troop Committee meeting, who are eligible to
vote (registered committee member), but in no case can fewer than 5 members be declared as a
quorum.
8. Adult Leadership (program)
8.1 All Program related positions are required to complete a BSA Adult application and pay annual
registration fees (prorated).
8.2 Scoutmaster (SM)
8.2.1 The Scoutmaster shall be elected from a list of approved candidates by a majority of voting
Troop Committee members where a defined quorum is present.
8.2.2 There is no specific term of service.
8.2.3 The Scoutmaster shall be responsible for conducting the Troop programs, giving guidance
to the SPL in leading the Troop.
8.2.4 In the absence of the Scoutmaster, the Scoutmaster shall designate an Assistant
Scoutmaster to serve in his/her place as Troop adult leader-in-charge.
8.2.5 The Scoutmaster will complete all required training for the position as soon as possible.
The Scoutmaster is encouraged to attend Wood Badge training.
8.3 Assistant Scoutmaster (ASM)
8.3.1 ASM shall be appointed with the approval of the Scoutmaster and the Troop Committee.
8.3.2 Number of ASMs can vary with Troop size, but will have at least a number equal to number
of patrols.
8.3.3 ASM shall assist the Scoutmaster in conducting the Troop program, giving guidance to the
SPL and other Troop leadership positions in leading the Troop.
8.3.4 ASM shall provide support and assistance during Troop meetings, campouts, and at other
Troop events.
8.3.5 An ASM shall be assigned to each patrol to provide guidance as needed.
8.3.6 ASM’s are expected to complete all required training for the position as soon as possible.
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9. Troop Meetings, Board of Reviews, Court of Honors
9.1 Troop Meetings
9.1.1 Troop Meetings will be held from 7:00-8:30 PM, Monday nights at Westminster
Presbyterian Church, 2641 Red Bug Lake Road, Casselberry, FL 32707. Meetings will normally be
held weekly during the year as scheduled in the Troop Calendar, except when school is cancelled
due to inclement weather or at Troop discretion. (If Seminole County Public Schools are closed
due to weather, the meeting will be cancelled).
9.1.2 A Service Patrol (SP) shall be assigned for each meeting and will be scheduled on the Troop
calendar. The service patrol shall be responsible for setting up the Troop-meeting site prior to
the meeting, and returning the site to its original condition after the meeting. The Scoutmaster,
his designee, or the SPL must dismiss the service patrol before they leave.
9.1.3 A Program Patrol (PP) shall be assigned for each meeting and will be scheduled on the
Troop calendar. The program patrol shall be responsible for opening and closing ceremony
(flags, prayer, and other duties as assigned).
9.1.4 Scouts on the SP should arrive 10 minutes before the meeting, and should expect to leave
5 minutes after the meeting.
9.1.5 Scouts must wear the designated Class A uniform and have with them the Scout
Handbook, notebook, and pen or pencil in his possession at all Troop meetings.
9.1.6 At least two (2) adult leaders (usually the Scoutmaster and Assistant Scoutmaster) must be
present at each meeting. If two (2) adult leaders are not present, the meeting will be cancelled.
9.2 Communication Tree
9.2.1 Information needing to be communicated to the Troop should start with the Senior Patrol
Leader, who will utilize the Communication Tree as appropriate.
9.2.2 Information that needs to be distributed through the Troop shall follow the plan below:
Senior Patrol Leader communicates to
Patrol Leaders who communicate to Patrol Members;
Scoutmaster who communicates to Assistant Scoutmasters; and
Committee Chairperson who communicates to Committee Members
9.2.3 Email will be used to facilitate the majority of Troop communications. The Troop’s email
address is [email protected] and the “name” on the account is “Scout Leader.”
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9.3 Board of Review
9.3.1 A Board of Review may be scheduled for the 1st or 3rd Monday meeting of each month.
9.3.2 When a scout is ready to advance to their next rank, the following steps must be taken:
9.3.2.1 Meet with Advancement Chair to certify that they have met all requirements;
9.3.2.2 Ask Scoutmaster for a Scoutmaster Conference;
9.3.2.3 Email Advancement Chair requesting a Board of Review, who will, in turn,
contact the Board of Review Coordinator to convene a panel of Committee members.
9.3.3 The Troop Board of Review Coordinator will arrange for at least 3 Committee members to
be present on the scheduled Board of Review night and will arrange with the Advancement
Chair to have the Scout’s records available for review.
9.3.4 Eagle Board of Review will be scheduled with the District as needed.
9.4 Court of Honor
9.4.1 Court of Honor is a meeting to recognize awards, achievements, and advancements of our
scouts.
9.4.2 Scouts and their parents are expected to attend each Court of Honor whether or not they
are receiving an award or advancement. This is to show scout spirit and recognition for those
who have advanced. All scouts are expected to be in Class A uniform.
9.4.3 The Troop Court of Honor will be held approximately every four (4) months on the 2nd or
4th Monday meeting at Westminster Presbyterian Church or other designated location as
determined by the PLC.
9.4.4 An Eagle Scout Court of Honor is convened as needed to recognize Scouts who achieve the
rank of Eagle. These are planned by the Eagle Scout honoree.
10. Advancement
10.1 General Advancement and Merit Badges
10.1.1 Scouts should attend all meetings, as meetings will help them achieve those
requirements needed for their advancement.
10.1.2 Attendance at Summer Camp is highly recommended because a great deal of
advancement opportunities will be offered and can be completed at camp.
10.1.3 Parents may not sign off on advancement for their own son.
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10.1.4 Merit Badges must follow BSA Policy.
10.1.5 Only "certified Adult merit badge counselors” can teach and sign off on merit badges. All
adults teaching and signing off on merit badges must be registered with council to teach the
merit badge being offered...no exceptions. For example your friend who is an auto mechanic
cannot teach car repair unless he follows the proper procedure.
10.1.6 First Year Scouts in Troop 692 are encouraged to advance to the rank of First Class Scout
during their first 24 months in the Troop.
10.1.6 Activities at Troop Meetings and outings will be planned to allow the scouts to progress
towards achieving merit badges and rank.
10.1.8 Scout, Tenderfoot, Second Class and First Class: Scouts earning requirements for these
ranks may be signed off in their books by a Patrol Leader as long as the Patrol Leader is one rank
ahead of the Scout and First Class or above themselves. For example, the Patrol Leaders may
not sign off on First Class unless they themselves are Star or above. The Senior Patrol leader is
the back up to the Patrol Leaders as long as they are one rank above. The ASMs and SM are the
back up to the PL and SPL. No other Scout or adult leader may sign off in books.
10.1.9 Star, Life and Eagle: Scouts earning requirements for these ranks can only be signed off
by ASM and SM. No youth or other adult leader can sign off in books.
10.1.10 Completion of Service Hours to be pre-approved by Scoutmaster.
11. Fundraising
11.1 All Scouts have a chance to earn the cost of their Scouting through Troop fundraisers. Fundraisers
for this purpose are projects as approved by the Troop Committee or District Committee. Funds raised
will be used as described prior to the event as set forth by the Troop Committee. As of this writing all
proceeds from approved fundraising will be split 80% to the Scout account and 20% to the Troop.
11.2 Each Scout is expected to participate in at least 2 Show & Sells per fundraising activity. A parent
or guardian must remain with the scout during the selling period unless other arrangements have been
agreed to. All sales during a show and sell will be divided equally to all participants. The split is
determined by the participation at the show and sell as determined by the parent(s) supervising based
on the observed effort made by each Scout.
11.3 The troop will conduct fundraising activities for the troop only as determined by the committee
with no monies going to the Scout accounts. All Scouts are expected to participate.
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12. Troop Purchases / Financial Affairs
12.1 Only authorized Troop Committee Members below and the Scoutmaster may incur major costs on
behalf of the Troop. Expenses must be approved by Troop Committee in advance of expenditure.
12.1.1 The Troop Advancement Chairman, but only for the purposes of purchasing awards,
badges, and other special recognition.
12.1.2 The Equipment Coordinator to the extent authorized by the Troop Committee.
12.1.3 The Camping Coordinator, but only for the purposes of reserving PLC approved activity
fees (such as campground reservations).
12.1.4 The Troop Treasurer or the Scoutmaster to the extent necessary to carry out the
functions of their offices. Reimbursements for costs incurred on behalf of the Troop will be
made only upon presentation of a sales slip, invoice, bill, etc., representing the cost within 30
days of incurrence. Only the Troop Treasurer and one other person chosen by him/her and
approved by the Troop Committee will be authorized to issue checks on the accounts of the
Troop.
12.1.5 All other expenses to be incurred by the Troop must receive the approval of the Troop
Committee.
12.1.6 The Troop Committee shall set dues on an annual basis. Dues shall be paid no later than
October 31st.
12.1.7 Scouts must carry a positive balance in their account. If his account goes negative, the
parent or guardian will be notified. Until there is a positive balance and enough additional
money to cover the cost, the Scout will not able to participate in an activity that requires an
additional cost (such as a camp out).
12.1.8 All activities that require a fee will be made in advance of the activity either deducted
from the Scout Account or paid by the parent or guardian.
12.1.9 All adults participating in events that require a fee or costs are required to pay for said
costs in advance of the event. It is the parent and the committee’s determination if these
costs can come out of their own Scout’s account or a separate payment is required.
12.1.10 Additional Troop 692 Class B T-shirts may be purchased for $15.
12.1.11 Adults/Leaders may purchase a Troop 692 Class B T-shirt for $15.
12.1.12 All activities that require food will be assigned a patrol and adult grub master. Each
will be given cash for the budgeted amount for food in advance of the event. They will
purchase food as determined by the meal plan and turn in receipts and any cash balance.
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Unless authorized by the committee these funds cannot be deducted from the Scout Account.
Grub masters are required to pay the same fee and costs of meals for the event as all
participants.
12.1.13 Funds earned by the Scouts from Troop fundraising shall be placed in a long-term
account designated for that Scout and may be used only by that Scout or parent for any
approved Scout expenses. Use of scout account funds for Troop activities will be by written or
verbal request of the parent or scout and acknowledged by Troop Treasurer or designate. A
Scout account cannot be used if it does not have sufficient funds to cover cost of the activity.
Parents may supplement the Scout Account with additional funds to be used for Scout Activities.
All funds remaining in the account from fundraising activities when a scout leaves the Troop or
becomes 18 may be returned to the Scout upon receipt of a written request. An exception is
made for scouts over 18 that continue on to be an ASM. These Scout Accounts can remain active
for use to attend Troop activities. Scouts transferring to another Troop may directly transfer his
Scout Account funds to that new Troop upon receipt of a written request.
12.2 The 80% portion of the fundraising profits will be put into an account for the Scout to use
towards any event requiring a fee including dues, re-charter, camps, high adventures, other Scouting
activities or Scouting appropriate supplies, as approved by the Troop Committee or Scoutmaster. If a
Scout leaves the Troop, any funds credited to his account may be returned to the Scout (or his
parent/guardian) or transferred to another Troop upon written request. Leaving the Troop is defined as
non-re-chartered for the current year. Funds may be transferred to another active family member at the
request of the Scout holding the account and their parent/guardian. Requests must be made prior to the
re-charter period.
12.3 Scout account activity log with current balance will be distributed to the Scouts at each Court of
Honor and will be available upon request from the Troop Treasurer. Discrepancies to the Scout account
must be brought to the attention of the Troop Treasurer.
12.4 All money donated to the Scout or Troop is to be given to the Troop with no split of proceeds.
12.5 The bank account will be maintained by the elected/appointed Treasurer. For checks and balances
purposes, the authorized signers shall be the elected/appointed Committee Chair, the
elected/appointed Scoutmaster, and the EIN holder. To update the bank account a formal minutes with
the new names in positions (i.e. Committee Chair elected/appointed is _______________) shall be taken
to the financial institution and new signature cards filled out.
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13. Troop Activities
13.1 Sign up
13.1.1 All Scouts and adults participating in an event must “sign up” for the activity under the
preregistration established for the event but never later than the regular Scout meeting prior to
the event.
13.2 Permission Slips
13.2.1 All scouts wishing to participate in any Troop activity away from the Troop meeting site
must provide a written permission form signed by his parent(s) or guardian(s) and must be
turned in no later than the Scout meeting prior to the event.
13.2.2 The form will provide the name of the event, dates, leader in charge, and costs.
13.2.3 Camp conduct form is required to be signed by each Scout and their parent/guardian.
13.3 Medical Forms
13.3.1 All Scouts and Adult leaders attending any outdoor activity must have completed an
annual physical.
13.3.2 Medical forms are required for all outdoor activities and are to be carried by designated
adult leader on each activity.
13.3.3 Required medication must be “registered” with the Scoutmaster or designee and may
remain in possession of the individual requiring said medication unless directed by
parent/guardian or camp doctor or policies.
13.4 Tour Permit
13.4.1 As required by BSA policy
13.5 Campouts
13.5.1 Troop campouts will be conducted with a minimum of 4 registered leaders present.
13.5.2 One additional adult is recommended for each additional group of 10 scouts over 40
scouts.
13.5.3 All drivers and accompanying adults must complete Youth Protection Training.
13.5.4 No overnight campouts will be scheduled without the approval of the Troop Committee.
13.5.5 Each scout is expected to carry all personal items they intend to take on a camping trip
and their share of patrol equipment as required. It is expected they will be able to pack all of
these items in such a way that they can be carried to the campsite from the parking area in one
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trip. Backpacks are highly recommended. Exceptions to this requirement will be authorized in
advance of the camping trip by the SPL. This requirement will be waived for summer camp.
13.5.6 The Patrol Leader and Troop Committees will set a fee for each Troop campout. A certain
portion of the costs will be given to the patrol "grub master" to pay for food for the campout.
Receipts from the patrol “grub master” are due to the Treasurer within 30 days of the campout
to receive reimbursement.
13.5.7 In the event a Scout forgets the money, or is not present at the Troop meeting, the fee
will be deducted from their scout account following the campout.
13.5.8 Scouts that commit to going to an event are expected to pay for the event. Refunds are at
the discretion of the Scoutmaster and Committee Chair if the scout is unable to attend.
13.5.9 Scouts must wear Class A uniform while traveling to the camping destination.
13.5.10 Adults who drive scouts to and/or from scouting events may elect to have their mileage
expenses reimbursed at $.20/mile ($.40/mile if parent’s vehicle is transporting the Troop
Trailer). The reimbursement amount is subject to change as needed to reflect current gas
prices. The change must be approved by a quorum of the Troop Committee.
13.5.11 During week-long campouts, it is strongly recommended that parents of new scouts not
attend a parent night event. This is for the benefit of your son, as experience has shown that
the parent’s departure may cause undue and overwhelming emotional hardship.
13.5.12 Absolutely NO personal food or electronic devices are allowed during a campout except
those which may be approved beforehand or necessary for a merit badge (i.e., gps devices). If
discovered, these items will be confiscated and returned only to the scout’s parent at the end of
the campout.
13.6 High Adventure Trips
13.6.1 High Adventure Trips are classified into “beginner,” “intermediate,” and “experienced”
categories. Examples of Beginner High Adventure trips are Summer Camp, monthly campouts,
and 10-mile hikes. Examples of Intermediate High Adventure trips include regional trips for
backpacking or canoeing. Examples of Experience High Adventure trips include expeditions to
Philmont, Jamboree, Key West high adventure camp, canoeing Boundary Waters, whitewater
rafting, rock-climbing, and non-regional backpacking trips.
13.6.2 Every participant must meet the prerequisites of a trip defined in the High Adventure
Approval form for that particular trip. This form will be completed by the crew members and/or
the PLC, and approved by the Troop Committee. Scouts should start out with “beginner” trips
and work up to trips that require more experience and training.
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13.6.3 Adult participation in High Adventure and long-term camps shall follow BSA Youth
Protection guidelines. The number of adults shall be limited to the number of adults defined in
the High Adventure Approval form for that particular trip. A limit of not more than half the
number of Scouts participating (20 Scouts; not more than 10 adults) should be used as a
guideline for determining how many adults may attend a particular event.
13.6.4 Adults shall be selected for participation in High Adventure events using the following
prioritization
13.6.4.1 Adult(s) coordinating the event
13.6.4.2 Registered adult leaders who have been active in Troop activities during the
year (weighting based upon extent of involvement)
14. Troop Equipment
14.1 Troop equipment will consist of most major camping items, including tents, dining tarps, camp
stoves, Dutch ovens, patrol cook boxes and lanterns.
14.2 Equipment that is signed out for use at Troop events shall be the responsibility of the individual
until the Quartermaster or his designee checks the equipment to assure that it has been returned in its
entirety.
15. Personal Equipment
15.1 Each individual scout will be responsible for the safety and care of their own personal equipment.
15.2 Each scout is required to provide his own water bottle, sleeping bag and any other personal
camping equipment required for Troop camping trips. He is encouraged to have a backpack for carrying
these items. A suggested list of useful items is available prior to each trip.
15.3 Each Scout may possess a scout knife or its equivalent. The blade must not be longer than 3” and
be a folding/locking type. A Scout may not use a knife, saw or axe unless he has earned the Totin’ Chip
and has it in his possession.
15.4 Scouts and adult leaders may carry any equipment they deem necessary for their comfort on
outdoor activities, as long as it is not excessive, can be suitably packed and carried into the campsite and
it is not otherwise disallowed.
15.5 Scouts are NOT permitted to bring any personal food items or use personal electronic devices (i.e.,
cell phone, radio, television, player recorder, electronic games, personal computer, etc.) at Troop
activities or on campouts, unless specifically authorized by the Scoutmaster. These items will be
confiscated and returned only to the scout’s parent at the end of the Troop activity or campout.
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16. Code of Conduct, Discipline and Consequences
16.1 Every scout in Troop 692 has the right to expect that any scout who disrupts Troop programs and
activities, or threatens the safety, well-being or enjoyment of other Troop members will be disciplined.
Every Scout, therefore, is expected to behave according to the Code of Conduct, which is inspired by the
Scout Oath, the Scout Law, the Scout Spirit, and the Outdoor Code at all times, as well as the rules and
polices set forth by BSA and the Central Florida Council. Safety and fairness to all scouts in Troop 692 is
of primary concern and must always be considered over the attention given to just one Scout. Any scout
who observes a violation of the Scout Law by another scout should bring that inappropriate behavior to
the attention of their Patrol Leader or SPL, who will then initiate the progressive disciplinary process.
16.2 The Troop discipline will be in accordance with the “Safe Guide to Scouting” and will be positive
rather than negative and applied with common sense and fairness. The purpose of the disciplinary
process is character building and it is hoped that through interaction with an adult role model, a Scout
will change his behavior. The next step involves the parents in the process, who are expected to help
the Scout understand that negative behaviors will not be tolerated.
16.3 Troop 692 has a zero tolerance with regard to ANY type of Abuse, Hazing, Drugs, and Alcohol by
both youth and adult leadership including all parents and participants at any Scouting activity.
Smoking by underage youth will not be permitted. Any offender of this policy will be asked to leave
the event. Based on the policies and guidelines of the BSA and Central Florida Council the Scout
and/or parent will be referred to Central Florida Council for further action up to and including
termination of membership in the Boy Scouts of America. If needed, the Scoutmaster or adult leader
in charge may involve the police.
16.4 Adults who smoke will do so “out of sight” of all activities and Scouts.
16.5 The Code of Conduct for Troop 692 includes the following inappropriate behaviors which will NOT
be tolerated at Troop 692 meetings, activities, events or campouts:
16.5.1 Failure to follow reasonable directives of a youth or adult leader
16.5.2 Unnecessary or inappropriate physical roughness
16.5.3 Threatening or intimidating another person by word or action
16.5.4 Foul language that offends or degrades, as well as negative and derogatory banter
16.5.5 Actions or language offensive or discriminatory with respect to race, religion, ethnicity or
sexual orientation
16.5.6 Behavior that displays disrespect for other persons, personal property, equipment or the
environment
16.5.7 Play where teasing and goofing can cause physical injury or emotional damage
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16.5.8 Smoking or use of tobacco products by minors, or by adults in the presence of scouts
16.5.9 Possession or the use of fireworks
16.5.10 Unauthorized lighting of fires
16.5.11 Use or possession of sheath knives (or any knife with a blade longer than the 3”
standard scout knife blade), axes or hatchets without permission of the Scoutmaster or other
responsible adult leader
16.5.12 Use or possession of alcoholic beverages or controlled substances (except medication of
which the adult leadership has been made aware) by minors, or by adults at any scouting
activity
16.5.13 Leaving a scouting activity without permission, straying from the group, or failure to use
the Buddy System while in the out-of-doors
16.5.14 Unfair treatment of any scout or adult, regarding discipline or any activity
This list is not exhaustive. Both youth and adult leaders must judge cases as they arise, and those
under their leadership must respect their authority to make judgments. A scout should obey any
directive from an appropriate leader.
Scouts come in different sizes and shapes, at different levels of emotional maturity, and with
different physical capabilities. As scouts, we respect those differences.
16.5 Any scout who feels that another scout has behaved inappropriately may report that scout in
writing via an email to the Patrol Leader, Senior Patrol Leader and the Scoutmaster. A response to the
allegation should be given within 3 business days.
16.6 The Scoutmaster and Assistant Scoutmasters reserve the right to exclude any Scout from an activity
who, by reason of his behavior, fails to conform to these standards from any and all Troop activities. The
disciplinary process is progressive in nature, giving scouts every opportunity to change their behavior
patterns. A record will be made and kept by the Troop any time Steps 5-7 below are invoked. An adult
leader may also deem it necessary to skip steps, depending on the seriousness of the observed
behavior. The progressive steps and consequences in the process are:
16.6.1 Warning. The Scout will receive a verbal warning from his Patrol Leader, Senior Patrol
Leader, or an adult about his behavior and be reminded of the area of the Scout Law that he has
violated.
Consequence(s): Verbal apology to a scout, a leader, a patrol or the Troop.
16.6.2 Momentary removal from current activity. If the warning does not alleviate the behavior,
the SPL or an adult leader may remove the scout (by appropriate means) from the activity
temporarily for a quick conference or a time out. Once the SPL or adult leader feels the scout is
ready, he may rejoin the group.
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Consequence(s): Loss of privileges of participating in an activity.
16.6.3 Patrol Leader Council intervention. If the inappropriate behavior continues, the SPL or an
adult leader may ask 3 members of the PLC (the SPL, the scout’s PL and the scout’s ASPL) to
meet with the scout. These 3 PLC members may choose one or both of the consequences listed
here. This meeting will occur on the spot with an adult leader to observe and assist (this adult
will not be the adult who requested the meeting or the parent of any scout involved).
Consequence(s): A written apology and a one-page essay about the inappropriate behavior and
it’s effects.
16.6.4 Suspension from the activity/trip/meeting. If the inappropriate behavior continues, or if
the seriousness of the behavior warrants, the scout will be asked to leave the particular activity.
His parents will be contacted by the Scoutmaster or adult in charge and be asked to remove the
scout immediately. It is expected that the scout’s parents take an active role when this occurs
to hold the scout accountable for his actions.
Consequence(s): Loss of privileges of participating in an activity AND a written apology AND a
one-page essay about the inappropriate behavior and it’s effects.
16.6.5 Formal meeting with the Scoutmaster and Committee Chairperson. If other disciplinary
measures have failed, or if the seriousness of the behavior warrants, the Scout and his parents
will meet with the Scoutmaster and Committee Chairperson. This meeting will involve pointing
out the behavior which has violated the Scout Law, making sure the scout understands why he
was unable to participate and a follow-up consequence. The scout may then rejoin the
activity/trip/meeting if agreed upon by the parents, the Scoutmaster and the Committee
Chairperson. Failure to comply with the consequence chosen will lead to the next level of the
process.
Consequence(s): Repair or replace anything that may be damaged AND/OR service project time
to the Troop, without receiving credit AND/OR adult leaders may determine that the behavior is
not consistent with the scout spirit necessary for each rank advancement and decide not to sign-
off the advancement requirement for a period of one month.
16.6.6 Parental Supervision and Probation. A meeting will be scheduled with the scout, his
parents, the Scoutmaster and the Committee Chairperson. At this meeting the scout and his
parents will be notified that the scout is on probation for a period not to exceed 90 days.
Probation means that the scout can attend Troop meetings only with their parent present, but
cannot attend other Troop activities.
Consequence(s): Required parent or guardian attendance at meetings, functions or
trips/campouts AND/OR suspension of leadership position for a specified period of time
(suspension time will not count toward rank advancement).
16.6.7 Suspension or Dismissal. The Committee Chairperson, in conjunction with the
Scoutmaster, may convene with the Troop Committee for the purpose of determining to
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suspend or terminate the scout’s membership in the Troop (not in Boy Scouts of America). A
majority vote of the Committee will be required to dismiss a scout from Troop 692. Suspension
means that the scout may not attend any Troop activity. The scout will not be eligible for
advancement while on suspension. The scout may be readmitted at the conclusion of the
suspension period only after he has written and submitted a letter to the Committee and
Scoutmaster, signed by himself and his parents/guardians, stating his pledge to fully abide by
the Troop Code of Conduct. If a scout is dismissed from the Troop, a detailed letter stating the
progressive steps taken will be sent to the scout’s parents/guardians, to the Seminole Springs
District, and to the Central Florida Council.
Consequence(s): Suspension from meetings, activities or trips for a period not to exceed 180
days AND/OR dismissal from Troop 692.
16.7 If a scout has reached step 3 in this process and believes he has been disciplined unfairly by either
an adult or a youth leader, he must go to the Committee Chairperson with his allegations as soon as
possible. Based on the seriousness of the alleged infraction, the Chairperson will then determine if the
committee members should convene to hear the scout’s concerns.
16.8 Every scout and their parent will be given a copy of the Code of Conduct, Discipline and
Consequences for Troop 692. Each scout and their parent must sign and return a completed copy to the
Troop Committee Chairperson.
The PLC and Troop Committee may recommend changes or amendments to these Bylaws. Changes and amendments to these Bylaws must be approved by a quorum vote of the members present at a Troop Committee Meeting.
Troop Committee Signatures:
Scoutmaster: Date:
Troop Committee Chair: Date: (or Designee)
By signing below, we acknowledge that we have received a copy of Troop 692 Bylaws, have reviewed
the financial, fundraising, code of conduct, and discipline and consequences policies and are willing to
accept and abide by them.
Scout’s Signature / Date Parent/Guardian Signature/ Date
