Bowie State University Mentee

8/8/2019 Bowie State University Mentee

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Dear BSU Student:

This letter is to introduce myself as your academic mentor within the Bowie State

University Mentoring Program (BSUMP). Your academic success here at BSU is most

valuable, and it is the BSUMPS desire to assist you through this process. You arereceiving this letter because your academic performance is below the universitys

standards, and you have currently been placed on academic probation.

The BSUMP offers an array of programs that facilitate academic success, and

retention: Placement Testing, Freshman Seminar, Mentoring, Tutoring, Disability

Support Services and Student Support Services.

As your academic mentor, I seek to foster a nurturing relationship that promotes

personal, social, and academic success.

It is imperative that you and I meet to discuss your needs and future goals. Please

contact my office via telephone (301.860.4000) or e-mail

([email protected]) to arrange your appointment date and time.

Thank you for your prompt attention regarding this matter.

Sincerely,

Freddie Vaughns

Freddie Vaughns, Provost

Academic Mentor Chair

Lets take it back to a time in your adolescent years; now remember a time when

someone gave you a helping hand; like your older sibling or other family member,

Mentoring Program
mailto:[email protected]:[email protected]


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Bowie State University Mentee/ProtgProgram Training Manual

2009

or think about the time when an acquaintance or a coach took you out for pizza; just

because you were bored and didnt have anything to do. You can think about

anytime someone gave you praise or rewarded you for an accomplishment you

achieved. A lot of our fondest memories come from times where Mentors wereinvolved. A Mentor is someone who makes you feel special and important. A mentor

is also someone who encourages you and puts you in the Can Do spirit; also a

person that takes time out to be with you.

Now lets think about the times when youre dog died, or your best friend moved to

another state. Or the times when you felt hurt and betrayed. Lets think about the

difficult times in life. Like the famous FOOTPRINTS bible verse says, At the times

when you seen one set of footprints in your life, it was I that was carrying you. A

mentor can be that crutch that you need to help you through those difficultsituations. A mentor is a person that helped you out when you were down, a person

that believed in you when no one else did, a person that you can count on to have

your best interests at hand.

Your personal life is an example of how mentoring has worked. Mentoring is a

learning agreement between a Mentor and a Mentee in which there is an exchange

of knowledge, which also that contributes to the professional and personal growth

of both parties.

Mentoring History

Mentoring comes from Homers Odyssey. Mentor, coaches and counsels

Telemachus (Odysseus (King of Ithaca) son); as Odysseus went to fight in the

Trojan War. Mentor also advises Odysseus on family issues as he guides him

through personal satisfaction. In the end, both Telemachus and Odysseus were

grateful for the advice and counseling that Mentor had given them.

The word mentor became synonymous with friend, wise person, trusted advisor,

and teacher. There are many examples that history has to offer of mentoringrelationships such as Socrates and Plato, Hayden and Beethoven, Freud and Jung,

and even Mantle and Marist.

Mentoring is a fundamental form of human development where one person invests

time, energy, and personal know-how in assisting the growth and ability of another

person(s). The term mentor has been used to describe a relationship where an

individual is guided, advised and counseled by a senior or a person with more


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knowledge. This gives a mentor an opportunity to help develop an individual

personally and professionally. This also gives the protg the opportunity to learn

and develop his/her life skills by learning from a more knowledgeable individual.

These relationships last several years and often end in colleagueship and/orfriendship.

The goal of most mentoring programs is to provide advice, guide and counsel an

individual in obtaining personal and professional growth. Mentoring programs are

being implemented in universities, schools, businesses and organizations, these

days, this is making the meaning of mentor take on a more broad and fluidmeaning. Because of the fluidity mentor/mentee relationships are not lasting as

long as we are accustomed to.

Definitions

Mentoring is a developmental caring, sharing, and helping relationship where one

person invests time, know-how and effort in enhancing another persons growth,

knowledge and skills. Also, responding to critical needs in the life of another person

in ways that prepare that person for greater performance, productivity or

achievement in the future (Shea, 1999).

Mentors are anyone who has an important, long-lasting, beneficial life- or style-

enhancing effect on another person, generally as a result of personal one-on-one

contact (regardless of the media used). One who offers knowledge, insight,

perspective, or wisdom that is helpful to another person in a relationship that goes

beyond doing ones duty or fulfilling ones obligations (Shea, 1999).

A mentee is a person being mentored by another person or persons; especially one

who makes an effort to assess, internalize and use effectively the knowledge, skills,

insights, perspective or wisdom offered by the mentor(s) (Shea, 1999).

A protg is the recipient of the mentor interest, the one whose protection anddevelopment is the primary goal of the mentor. Protg come from the French verb,

proteger which means to protect.

Roles of a Mentee/Protg

Maintain consistent and prompt contact with their mentor.


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Ask for meetings and assistance. Seek out a mentor's guidance andcounseling.

Mentees do not have to follow all of their mentor's advice, but they shouldlisten and attempt to keep an open mind.

Be as open and honest as possible with their mentor, letting them knowabout problems.

Provide meaningful feedback to mentors regarding what does and does notwork.

Respect their mentor's time and effort. Keep time commitments. Promptlyrespond to mentor's phone calls or emails.

Contact the program coordinator if the relationship becomes uncomfortable.

What a BSU Mentee/Protg is

A BSU mentee is any freshman and sophomore enrolled at Bowie State University.

Expectations of a Mentee/Protg

To be on time To attend appointments or cancel in a timely fashion To communicate your needs or concerns in as open and honest a manner as

possible To realize that no question is too small or too embarrassing to be asked

Characteristics of a Mentee/protg

Active learners Challenged learners Open to new ideas and suggestions Willing communicators Enthusiastic participants Be able to express career ideas

Ability to receive open and honest feedback

Critical Mentee/protg skills

Able to work independently Must have or develop effective communication skills Ability to set goals and develop plans (succession planning) Ability to develop a rapport with persons of various levels


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Be able to accept and act on constructive criticism/advice Must have commitment and responsibility for own personal and professional

development

Benefits to the Mentee/protg

Increased performance Exposure to new ideas Exposure to new technologies Exposure to new perspectives Development of new professional contacts Increased awareness of Bowie State Universities principles and practices Increased college experience satisfaction Professional development and career direction Acquire new technical, interpersonal or management skills Develop a relationship with a person that can act as a role model, and friend

Contract

The Bowie State University, Mentor Program (BSUMP) is a unique mentoringprogram that prepares undergraduate male students from the University on how tobecome real working professional in a negotiated period of time during the year.Mentors and students are paired based on their availability, interests, andexperiences.All participants are to participate in various Graduate program-sponsored events.Mentors serve as role models, offer advice on academic and career goals, and willguide students as they begin to develop professional networks. Protgs exploretheir mentor's professional life and develop a better understanding of the role oftheir field of study. BSUMP is not responsible for your academic success. However,the mission of BSUMP is to assist all students in succeeding.

Below are the responsibilities and expectations of the students.

1. Meet with your academic mentor twice a month individually or with a

group to discuss academic performance and other related issues.Providing verbal and written progress reports.

2. Participation is designed for a full academic year.3. Participate in group workshops (2) per month.4.5. Agree that cancellations from either individual or group sessions will be

rescheduled.6. Strive to study two hours outside of class for every credit hour scheduled.


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7. Mandatory participation in tutorial services (3) hours per week.8. Discuss withdrawal from classes or from the university, with their

academic mentor, before completing the withdrawal process.9. Give the program consent to review academic records in order to contact

each instructor through a standard form letter, which requests absences,current grades, and any additional comments from the instructor.

10. Meet with your academic advisor to discuss course(s) and degree plan.

In response to students who choose not to use these services or who fail to comply with anestablished contract, a letter from BSUMP will be forwarded to the University Registrar, andthe Office of Provost. The letter will document the students failure to use the recommendedservices, and will negatively impact any future request for reinstatement.

_____________________________ __________________________ __________________Student (Print Name) Signature Date

_____________________________ ___________________ Academic Mentor Date

AUTHORIZATION TO RELEASE INFORMATION

I _________________________________, authorize BSUMP to release the following

information to:

Person/agency receiving information: ___________________________________

Address and telephone number: ____________________________________________________

_________________________ _____________________

Students Signature Date


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Decline of Service

The mission of the Bowie State University Mentoring Program is to provide a

student-centered, academic enhancement service using a holistic approach toward

student wellness. This program is designed to assist students by addressing the

issues that contributed to difficulties in academic performance. The program will

provide students with both individual attention and group support. The program will

encourage systematic problem solving to facilitate a full, rich, balanced experience

that will promote lifelong learning. BSUMP is not responsible for your academic

success. However, our mission is to assist all students in succeeding. I

________________________________________, decline to receive academic mentoring

From BSUMP this Fall_____, Spring_____, Summer _____ semester, year_____.

Due to:

_____________________________________________________________________________________

_____________________________________________________________________________________

________________________________________________________________


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_____________________________ __________________________

Name Date

_____________________________ __________________________

Witness Date

Appointment Sheet

Name _____________________________________________________________

Date Time Purpose Signature


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INITIAL INTERVIEW FORM

Please Print

Last Name: __________________________ First Name: _______________________________

SS#: _________________________________________________________________________

Home address: _________________________________________________________________

Campus address: _______________________________________________________________

Phone: _____________________ Cell: _______________________E-mail: ________________

Age: __________ Marital Status: _____________ Children: _________________________

Classification: ________________________ Major: ___________________________________

1. When did you begin college, and what made you choose to attend BSU?

2. Is this your first time being placed on academic probation? Please explain.


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3. What do you feel was the reason (s) for your academic difficulties? (Check all that

apply).

4. Give a brief statement of support services you may currently needed.

Poor attendance Unsure of career/major Lack of Poor study habits Unaware of resources financialproblems

Unprepared academically Housing problems did notuse resources

Procrastination Poor organizational skills Course load tooheavy

Disability-related issues Time management Partying/social life

Family issues Health issues Personal issues

Childcare issues Roommate problems Work scheduledemands

Other ____________________________________________________________Please rank order the top three.


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Client Data Card

Name ___________________________________________Sex_____ Age____ S.S

#________________

Academic Mentor ________________________________Year___ Semester

Seen_________________

No. of Meeting(s) ____________________Termination Date

__________________________________

Classification:

Freshman_____ Sophomore_____ Junior_____ Senior_____

Graduate_____

Major: __________________________________________________________

Relationship Status (Check all that apply)

Married_____ Separated_____ Divorced_____

Widowed_____

Single_____ Living with significant other_____

Children_____

Race/Ethnicity:

African American/Black_____ American Indian_____

Asian/Pacific Islander_____ Caucasian_____

Hispanic_____ Other_____ (Please specify)

Nationality: United States_____ Other_____ (Please specify)


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Referred to:

Student Support Services_____ Counseling _____

Tutoring_____ Housing_____ Disability

Services _____

Issues of Concern

Rape/sexual assault____ Death of a significant

person_____

Anxiety/stress_____ Career/Vocation conce

Academic concerns (study skills, test anxiety, etc.) ____ Childhood

Abuse____

Depression_____ Family problems_____

Adult child of an alcoholic _____ have experienced atraumatic event_____ Adjustment to the University_____

Relationship concerns_____Self-regulation (alcohol, drugs, eating etc.)_____ Self-understanding

_____

Self-esteem/self worth_____ Suicidal

feelings/thoughts/attempt_____ Other_____

Name ___________________________________ Date ___________________


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Goal Setting

Academic Goals:

1.

2.

3.

Personal Goals:

1.


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2.

3.

What I am doing to reach my academic goals:

What I am doing to achieve my personal goals:


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REQUEST FOR TUTORIAL SERVICES

Todays Date: __________________________________________

Name: ________________________________________________

Telephone: Home/Dorm ___________________________Cell __________________________

Subjects with Which You Need Assistance (list all that apply):

For Office Use Only:Date Received: Tutor Assigned:Comments:


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Tutorial Log

Name _________________________

Date Subject Time In Time Out Signature

1.

2.

3.

4.

5.

6.

7.

8.

9.

1

0.

1

1.

1

2.

1

3.

1

4.

1

5.

1

6.


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1

7.

1

8.

1

9.

2

0.

2

1.

2

2.

2

3.

2

4.

2

5.

2

6.

2

7.

2

8.

2

9.

3

0.


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TRACKING FORM

Name: _____________________________________

CLAS

S

DATERecent

Quiz/Testor Assign.Scores

DATERecent


DATERecent


DATERecent


DATERecent


DATERecent



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STUDENT PROGRESS ASSESSMENT REPORT

Students Name _________________________________Signature

____________________________

Course Name

___________________________________Date_________________________________

To be completed by the INSTRUCTOR. Please print.

Please rate the student in each of the following areas, adding comments as needed.

EXCELLENT GOOD FAIR POOR

Respects Learning

Environment- arrives early or on-time forclass- prepared w/ books and

material- reads assigned materials

- no distracting classroom

behavior


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- assignments in early or on-

time

- general attitude toward the

course

Class Participation

- participates in class

discussions

- asks relevant and clarifying

questions

- contacts instructor about

problem concepts or

assignments

Academic Performance- understands concepts after

thorough instruction

- written expression of ideas

- verbal expression of ideas

- tests/quizzes

Number of AbsencesMidterm Grade

Comments:

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Instructors Signature Instructors Telephone

Number/Email


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Final Program Evaluation

1. Did the academic mentoring program meet your expectations? Pleaseexplain.

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________

2. Did you benefit more from the individual or group sessions? Please explain._________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________

3. Were the topics covered useful to you? Do you have any suggestions fortopics that you feel should be covered in the future?

_________________________________________________________________________________

_________________________________________________________________________________

____________________________________________________________________________________________________________

4. On a scale of 1 to 5: (1=poor, 2=moderate, 3=good, 4=very good,5=excellent), how would you rate the success of the academic mentoringprogram/components? Please explain.

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________

5. What changes would you recommend for the program?_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________


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6. Did you find your meeting environment to be comfortable? Please explain._________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________

7. Please add your personal comments about any experience you wishregarding the program.

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________

8. Please provide comments regarding your academic mentor._________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

___________________________

9. Please list the name of your academic mentor____________________________________

Students Signature: ____________________________ Date:

________________________


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Contact Information

Mr. Freddie Vaghns, Provost

Academic Mentor

Bowie State University Mentoring Program (BSUMP)

Center for Learning and Technology

14000 Jericho Park Road

Bowie, Maryland 20715-9465

Phone: 301.860.4000

Fax: 301.860.xxxx

E-mail: [email protected]
mailto:[email protected]:[email protected]

Documents

Bowie State University Mentee