MINUTES

24 June 2020

BOARD OF TRUSTEES MEETING

First two sections of the meeting held in the Staffroom, followed by a move to the Board Room for the remainder

Commenced: 5:35 pm

Present: Pat Davidsen (Chair), Margie Meleisea (Deputy Chair), Daniel Wilson (Principal), Lee Corlett, Vicki Reid, Rachel Sanson, Jacqueline de Jong (Staff Elected), Victoria Cockerell (Student Elected), Kathy Sherwood (Board Secretary) Present for first two sections: Trevor Olley, Hannah Cameron, Jane Townsend PRESENT for discussion on implementation of an enrolment zone: Alison Locke (MOE), Simon Blatchford (MOE), four members of the public (Steph, Jen, Annette, Andrea)

1. WELCOME

2. DISCUSSION WITH MOE STAFF RE IMPLEMENTATION OF A NAYLAND COLLEGE ENROLMENT ZONE MOE Key Points

All students have the right to attend their closest local school. The Education Act does not provide for the character of the school (co-ed or single sex) to be taken

into consideration. An enrolment zone gives those who reside within it the absolute right to attend. Others can only

attend if out-of-zone places are available. Government policy requires zoning in preference to re-siting classrooms or building new ones. The process for implementing a zone consists of the MOE writing to the BOT requesting

implementation, the BOT having one month to conduct a consultation process (with no resourcing provided), the MOE check that consultation has been sufficient, then notify the BOT of the decision.

The “request” will actually be a directive. Consultation will only be permitted to consider zone boundaries, and not whether or not the enrolment zone is implemented.

The MOE make the decision regarding the zone irrespective of the outcome of the consultation process.

The Education Act can be used to impose a decision. Any zone is likely to come into place during 2021 and would definitely be imposed before the start of

the 2022 school year. Any ballot process for out-of-zone placements is governed by legislation. Legislation is going through parliament to move responsibility for consultation from schools to the

Ministry; this will likely be in place by 2021. Key Points raised by BOT and members of the public

Parents from Nelson city want the right to choose co-education for their children at secondary level. The situation is inequitable – no zone was imposed on Nelson College or Nelson College for Girls

when their rolls increased; in fact, classrooms were taken from Nayland College to make up their shortfall.

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Nayland College is going to be short of classrooms in 2021 regardless of the enrolment scheme. We request good quality, modern portable classrooms to be provided as an interim solution.

An enrolment zone imposed on Nayland College would lead to a decline in student numbers by 2024 and a consequent reduction in staff numbers.

Any consultation needs to include Nelson city residents as well as Stoke and Tahunanui. This process is not genuine consultation; public opinion needs to be listened to and considered. An enrolment zone would leave non-binary students from Nelson city nowhere to go. MOE may

grant dispensation if disadvantage can be proved in this situation. A written response from the MOE to the BOT letter was requested. The MOE agreed to provide this.

MOE staff and members of the public left the meeting at 6:30 pm.

3. PRINCIPAL’S MANAGEMENT REPORT This took the form of a report on the outcome of the Junior Learning Review. This report is the culmination of the combined work of learning area representatives, the curriculum focus group, TLIF group and visits to schools in Auckland and Christchurch.

Reasons for change:

The school is growing in numbers and diversity There is an increase in ethnicities, ESOL students, and wider socio-economic spread The proportion of Māori students has increased from 15% to 20% Some data is showing decline The recent ERO review identified ongoing improvement of data analysis and reporting in the junior

school, and Māori student achievement as areas of future focus

Aims: To facilitate regular collaboration between staff across learning areas Learning will be outcome driven rather than content driven More in-depth learning To enhance focus on the key competencies, principles and values of the New Zealand Curriculum To make effective use of our redesigned learning spaces

Changes: Year 9 extensions will be changed to a module system Introduction of a Puna Ako programme Timetable structure changed to four 75-minute lessons per day

Aims for 2022: Development of cross-curricular learning teams in the junior school Use of learning progressions and an updated framework of reporting Development of a centre for disengaged students

Trevor Olley, Hannah Cameron and Jane Townsend left the meeting at 7:10 pm.

4. WORKPLAN Community consultation SLT is working on a process but this has been delayed by COVID-19.

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Review of BOT handbook Secretary and Principal’s PA to edit this and submit a draft to the BOT. Principal performance agreement/appraisal This is underway for 2020; an interim report has been received and shared with the BOT Chair. Health Education curriculum consultation This has been done through the newsletter. Election dates Student elections: 18 September Mid-term elections: by 7 December

5. RENEW CONFLICTS OF INTEREST REGISTER None declared.

6. PREVIOUS MINUTES

Resolution: That the previous minutes of 27 May 2020 are a true and correct record Moved: Vicki Reid Seconded: Margie Meleisea Carried: Unanimous

Matters Arising: External facilitator for Strategic Planning Meeting 20 September Principal to consider. Sub-committee to review the suspension process Lee Corlett and Margie Meleisea to begin this process.

Correspondence Resolution: That the inwards correspondence be received Moved: Vicki Reid Seconded: Pat Davidsen Carried: Unanimous

7. FINANCE & PROPERTY COMMITTEE REPORT Accounts

Awaiting the Auditors’ management report. We are tracking better than expected given the loss of international student income. There is no possibility of running an independent quarantine process for international students. Collection of fees for sports organisations, and the scale of these fees were discussed.

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Resolution: That the Board expenses for May 2020 be approved Moved: Vicki Reid Seconded: Lee Corlett Carried: Unanimous

8. GOVERNANCE GENERAL MATTERS

Policy reviews

Please review the Documentation and Self-Review Policy, and Employer Responsibility Policy on SchoolDocs.

Sustainability Policy Rachel Sanson had a productive meeting with a group of four teachers. Sustainability initiatives already underway were identified. Teacher Glenis Paul with the NEST group is undertaking a bronze reflection through Enviroschools. The policy is slowly evolving and is not yet close to a draft. Sustainability is not currently sustainable.

Public Excluded Section

Public Excluded Section commenced at 7:39 pm Motion that the public be excluded from the following parts of the proceedings of this meeting, namely, Public Excluded Section-Staffing to protect the privacy of natural persons under section 48(1) of the Local Government Official Information & Meetings Act 1987.* Moved: Lee Corlett Seconded: Victoria Cockerell Carried: Unanimous

Moved out of Public Excluded Section at 7:48 pm

9. GENERAL BUSINESS

Receipt of ERO External Evaluation confirmed findings The confirmed findings have now been published. A weblink will be sent out to the community once these have been placed on the ERO website. They will also be loaded to the Nayland College website.

International student fee structure

International fee structure for 2022 was discussed. Resolution: That the fee structure recommended by the International Student Director be approved Moved: Vicki Reid Seconded: Rachel Sanson Carried: Unanimous

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Media Article re Zoning The local media wish to publish a follow-up article re zoning. Principal/Chair can state that:

o we are awaiting a formal response from the Ministry o we will not be subject to an enrolment zone at the start of 2021 o there will be a community consultation process o the timing of the process is, as yet, unclear as we are awaiting more information from the

Ministry o the consultation will be regarding the zone boundary only

Mid-term Elections

Two parent trustee positions are due for re-election later this year. BOT Training Needs

One board member has requested attendance at Finance and Property Committee meetings for training purposes. Granted.

ITEMS FOR NEXT MEETING

Action Person Responsible Due Date

External facilitator for Strategic Planning Meeting

Principal August 2020

Sub-committee to be formed to review the suspension process

Margie Meleisea and Lee Corlett

June 2020

Review of BOT handbook Board Secretary and SLT PA August 2020

10. MEETING CLOSED

Meeting closed: 8:27pm Signed:

_____________________________________ ______________ Pat Davidsen (Chair) Dated

2020 Board meetings: Wednesday in the Boardroom at 5.30pm (unless indicated otherwise):

12 Feb 26 Feb 1 Apr 27 May 24 Jun 26 Aug 23 Sep 28 Oct 25 Nov