BOROUGH OF LEONIA · 2019. 1. 7. · Cooperative resolution for 2019 (1).docx 5. Mayor and Council Agenda Monday, January 07, 2019 Borough of Leonia Page 6 Monday, January 07, 2019

Borough of Leonia Page 1 Monday, January 07, 2019

BOROUGH OF LEONIA

Mayor and Council Meeting - Regular ~ Agenda ~

Barbara Rae, RMC, CMCBorough Clerk

305 Beechw ood Pl Leonia, NJ 07605

w w w .leonianj.gov/

Monday, January 07, 2019 7:30 PM 305 Beechwood PlaceLeonia, NJ 07605

1 FLAG SALUTE

2 OPEN MEETING STATEMENT - Conditions of the Open Meetings Act have been metby Notice placed on the Bulletin Board at Borough Hall and notice sent to the Official Newspaper.

3 CERTIFICATION OF ELECTION

4 OATH OF OFFICE - Judge DeSheplo to Administer Oaths1. Councilman Makroulakis 2. Councilman Choi

5 ROLL CALL

6 PRESENTATIONS/REMARKS - MAYOR ZEIGLER - 1. Presentation to Councilman Minichiello.

7 ELECTION OF COUNCIL PRESIDENT - 1. RESO. 2019-1 Council President

RES-2019-01 Council President 2019-01 Council President.docx

8 APPOINTMENT OF BOROUGH PROFESSIONALS1. RES-2019-02 Borough and Labor Attorney Borough and Labor Atty.docx

2. RES-2019-03 Tax Appeal Attorney 2019- Tax Appeal Attorney.docx

3. RES-2019-04 Borough Auditor 1

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Mayor and Council Agenda Monday, January 07, 2019


2019-Borough Auditor.docx

4. RES-2019-05 Borough Engineer 2019-05 Borough Engineer.docx2019-05 Borough Engineer.docx

5. RES-2019-06 Bond Counsel 2019-06 Bond Counsel.docx

6. RES-2019-07 Borough Prosecutor 2019-07 Borough Prosecutor.docx

7. RES-2019-08 Public Defender 2019-08 Public Defender.docx

8. RESO 2019-09 Risk Management Consultant 2019-09 Risk Management Consultant.docx

9. RES-2019-10 Borough Architect 2019-10 Borough Architect.docx

10. RES-2019-11 Qualified Purchasing Agent (QPA) 2019-11 Qualified Purchasing Agent.docx

11. RES-2019-12 Grants Consultant 2019-12 Grants Consultant.docx

RES-2019-13 Borough Planner Borough Planner.docx

9 MAYORAL APPOINTMENTS91. 1. Library Board (no resolution necessary)

92.2. Shade Tree Commission (no resolution necessary)

93.3. Planning Board (no resolution necessary)

94. 4. Mayor's Advisory Committee on Economic Development (no resolution necessary)

95.5. Green Team (no resolution necessary)

96.6. Mayor's Advisory Committee on Sculpture and Arts (no resolution necessary)

2

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97.7. Mayor's Advisory Committee on Transportation and Pedestrian Safety (no resolutionnecessary)

98.8. Board of Police Commissioners (no resolution necessary)

99. 9. Fire Committee (no resolution necessary)

10 MAYORAL NOMINATIONS - WITH COUNCIL CONSENT101. 1. RES-2019-14 Board of Health

2019 Board of Health Appts.docx

102. 2. RES-2019- 15 Environmental Commission 2019 Environmental Commission Appointments.docx

103. 3. RES-2018-16 Historic Preservation Commission 2019 Appt to Historic Preservation Commission.docx

104. 4. RES-2019-17 Recreation Commission 2019 Recreation Commission Appts..docx

105. 5. RES-2019-18 Capital Budget Committee 2019 Capital Budget Committee Appts..docx

106. 6. RES-2019-19 DPW, Finance & Human Resources and Law and OrdinanceCommittees 2019 DPW Finance & Human Resources Law and Ordinance Committees.docx

107. 7. RES-2019-20 Council Liaisons to Boards, Commissions and Committees 2019 Council Liaisons to Boards, Commissions and Committees.docx

108. 8. RES-2019-21 Borough Historian 2019 Borough Historian.docx

11 CONSENT RESOLUTIONS111. 1. RES-2019-22 Appointment of PACO, Personnel Officer and Sexual Harassment

Officer Paco Officer.docx

112. RES-2019-23 Appointment of Police Physician Police Physician.docx

113. RES-2019-24 Appointment of Assessment and Tax Search Officers Appt of Assessment and Tax Search Officer.docx

114. RES-2019-25 Appointment of Fund Commissioner 3

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Fund Commissioner.docx

115. RES-2019-26 Appointment of 2019 Leonia Fire Department Officers 2019 Fire Officers.docx

116. RES-2019-27 Appointment of Fire Marshall Appt of Fire Marshall.docx

117. RES-2019-28 Appointment of Fire Inspector Appt of Fire Inspector.docx

118. RES-2019-29 Appointment of Deputy Emergency Management Coordinators Appt Deputy Emergency Mgmt Coordinators.docx

119. RES-2019-30 Appointment of Emergency Management Council Appt of Emergency Management Council.docx

1110.

RES-2019-31 Appointment of ADA Compliance Officer Appt of ADA Compliance Officer.docx

1111.

RES-2019-32 Adoption of Rules of Order Adoption of Rules of Order.docx2019 Rules of Order.pdf

1112.

RES-2019-33 2019 Mayor and Council Meeting Schedule 2019 Mayor and Council Meeting Dates.docx2019 List of Mayor and Council Meeting Dates.docx

1113.

RES-2019-34 Official Newspapers Official Newspapers.docx

1114.

RES-2019-35 Official Depository Official Depository.docx

1115.

RES-2019-36 Payroll Account Payroll Account.docx

1116.

RES-2019-37 Payment Between Meeting Dates Payment between meetig dates.docx

1117.

RES-2019-38 Cash Management Plan Cash Management Plan.docx2019 Cash Management Plan doc.pdf

1118.

RES-2019-39 Authorization and Transfer of Funds Authorization to Transfer Funds.docx

1119.

RES-2019-40 Change Funds Change Funds.docx

1120.

RES-2019-41 Interest on Delinquent Taxes Interest on Delinquent Taxes.docx

112 RES-2019-42 Authorization to Conduct a Tax Sale 4

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1. Authorization to Conduct Annual Tax Sale.docx

1122.

RES-2019-43 Returned Check Fee Returned Check Fee.docx

1123.

RES-2019-44 Use of Borough Property Use of Borough Property.docx

1124.

RES-2019-45 Safety Committee 2019 Safety Committee.docx

1125.

RES-2019-46 Cancellation of Tax Refunds/Delinquencies Cancellation of Tax Refunds Delinquencies.docx

1126.

RES-2019-47 Hiring Temporary Personnel Due to Workers Comp. Injuries Hiring Temp Personnel due to Work Comp Injuries.docx

1127.

RES-2019-48 Bulk Mailing Bulk Mailing.docx

1128.

RESO-2019-49 Class I Special Officers Class 1 Special Officers.docx

1129.

RESO-2019-50 Class II Special Enforcement Officer Class II Special Officer.docx

1130.

RESO-2019-51 Appointments of Electrical Sub-code Official and Electrical Inspector Electrical Subcode and Electrical Inspector.docx

1131.

RESO-2019-52 Appointments of Construction Sub-code, Building Inspector andZoning Official Const Subcode Bldg Inspector and Zoning Official.docx

1132.

RES-2019-53 2019 Temporary Budget 2019 Temporary Budget (1).doc2019 TEMPORARY BUDGET CURRENT.pdf

1133.

RES-2019-54 2019 Swim Pool Temporary Budget Swim Pool Temporary Budget.docx

1134.

RES-2019-55 Mutual Aid Plan & Rapid Deployment Force Interlocal ServiceAgreement 2019 Mutual Aid Plan & Rapid Deployment Force Interlocal Service Agmt..rtf

1135.

RES-2019-56 Combination of Bonds $11,540,000.00 Combination of Bonds 11 540 000.doc

1136.

RESO-2019-57 Resolution Authorizing the Publication of the Notice of Sale for$11,540,000 General Improvement Bonds Notice of Sale Resolution Authorizing Publication.doc

RES-2019-58 Grant Authorization for Approved Purchases by State Contract and/orCooperatives. Cooperative resolution for 2019 (1).docx 5

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RES-2019-59 LVFD Hosting Easter Bergen Mutual Aid Meeting – Permission toServe Beer and Wine

2019-59 VFD Host East Bergen Mutual Aid.docx

12 OATH OF OFFICE - FIRE OFFICERS - 1. Fire Chief John Biondi2. Deputy Fire Chief Dan Neu3. Captain Tom Caroulo4. Lieutenant Jack Peters5. Lieutenant John Dunn6. Lieutenant Rich Quinton7. Lieutenant John Mugan

13 COMMENTS FROM THE PUBLIC "AGENDA AND NON-AGENDA ITEMSONLY" FIVE (5) MINUTES PER SPEAKER OR AT THE DISCRETION OFTHE CHAIR

14 CLOSED SESSION - Whereas the Borough of Leonia desires to meet in private and/orExecutive Session to discuss matters that are permitted by the exceptions to the Open PublicMeetings Act as indicated herein:

1. Borough Administrator Contract - Personnel

15 ADJOURNMENT

6

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BOROUGH OF LEONIA

January 7, 2019

RES-2019-01

BE IT RESOLVED that Councilperson __________________ is hereby elected

President of the Borough Council for the Year 2019.

I hereby certify that the above resolution was duly adopted by the Mayor and Council of the Borough of Leonia at a meeting of said Borough Council held on January 07, 2018.

___________________________BARBARA RAE, RMC, CMCBorough Clerk

7

RES-2019-02 Borough and Labor Attorney Through a Fair and Open Process

WHEREAS the Borough of Leonia requires the professional services of Borough and Labor Attorney for the calendar year 2019; and

WHEREAS, the Borough advertised for professionals and received on November 28, 2018 at 3:00pm in accord with a Fair and Open process in accord with N.J.S.A.19:44A-20.4 et. Seq.; and

WHEREAS, the Borough desires to appoint Brian Chewcaskie as the Boroughs Labor andBorough Attorney for the year 2019; and

WHEREAS, the named professional has completed, submitted and filed a Business Entity Certification Disclosure which certifies that the above named persons and/ or entities have not made any reportable contributions to any political or candidate committee including Bergen County Democratic Organization, Bergen County Republican Organization, Leonia Democratic Organization, and Leonia Republican Organization in the previous one (1) year, and that the contract will prohibit the above named professionals/business entities from making reportable contributions through the term of the contract; and

WHEREAS, the Chief Financial Officer, has duly executed Certificates of Availability, indicating that adequate funds have been, and additional funds will be appropriated in the 2019 Budgets for fees reasonably required by each of such professionals; and

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Leonia as follows:

1. That the appointment of Brian M. Chewcaskie, of 2200 Fletcher Avenue, Fort Lee, New Jersey 07024, as Borough and Labor Attorney, be and the same are hereby ratified, confirmed and approved.

2. That the Mayor and Borough Clerk are authorized and directed to execute contracts with each of said professionals and to take all other steps necessary to carry this resolution into effect.

3. A copy of this resolution be published in the Record Newspaper within ten days after its passage as required by law.


___________________________ BARBARA RAE, RMC, CMCBorough Clerk

8

January 7, 2019

RES 2019-03 Tax Appeal Attorney Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of a Tax Appeal Attorney for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Brian Chewcaskie, LLP as the Boroughs Tax Appeal Attorney for the year 2019; and

WHEREAS, that the named professional has completed, submitted and filed a Business Entity Certification Disclosure which certifies that the above named persons and/ or entities have not made any reportable contributions to any political or candidate committee including Bergen County Democratic Organization, Bergen County Republican Organization, Leonia Democratic Organization, and Leonia Republican Organization in the previous one (1) year, and that the contract will prohibit the above named professionals/business entities from making reportable contributions through the term of the contract; and



1. That the appointment of Brian Chewcaskie LLP, of 2200 Fletcher Avenue, Fort Lee, New Jersey 07024, as Tax Appeal Attorney, be and the same are hereby ratified, confirmed and approved.





9

January 7, 2019

RES 2019-04 Borough Auditor Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Auditor for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Gary Higgins of Lerch, Vinci & Higgins as the Boroughs Auditor for the year 2019; and




1. That the appointment of Gary Higgins of Lerch, Vinci & Higgins, located at 17-17 Route 208, Fair Lawn, New Jersey 07410, as the Borough Auditor, be and the same are hereby ratified, confirmed and approved.





10

January 7, 2019

RES 2019-05 Borough Engineer Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Engineer for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Robert Costa of Costa Engineering as the Boroughs Engineer for the year 2019; and




1. That the appointment of Robert Costa, located at 325 River Street, Suite 302, Hackensack, New Jersey 07601, as the Borough Engineer, be and the same are hereby ratified, confirmed and approved.





11

January 7, 2019

RES 2019-05 Borough Engineer Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Engineer for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Robert Costa of Costa Engineering as the Boroughs Engineer for the year 2019; and




1. That the appointment of Robert Costa, located at 325 River Street, Suite 302, Hackensack, New Jersey 07601, as the Borough Engineer, be and the same are hereby ratified, confirmed and approved.





12

January 7, 2019

RES 2019- Borough Bond Counsel Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Bond Counsel for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Steve Rogut of Rogut McCarthy, LLC, as theBoroughs Bond Counsel for the year 2019; and




1. That the appointment of Steve Rogut of Rogut McCarthy, LLC, located at 37Alden Street, Cranford, N.J. 07016, as Borough Bond Counsel, be and the same are hereby ratified, confirmed and approved.





13

January 7, 2019

RES 2019- Borough Prosecutor Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Prosecutor for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Mark P. Fierro of as the Borough Prosecutor for the year 2019; and




1. That the appointment of Mark P. Fierro, Esq. of Fierro, Fierro and Izzard, located at 226 Main Street, Suite 303, Fort Lee, N.J. 07024 as the Borough Prosecutor be and the same are hereby ratified, confirmed and approved.





14

January 7, 2019

RES 2019-08 Public Defender Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of a Public Defender for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Robert Metzdorf, Esq. as the Borough Public Defender for the year 2019; and

WHEREAS the named professional has completed, submitted and filed a Business Entity Certification Disclosure which certifies that the above named persons and/ or entities have not made any reportable contributions to any political or candidate committee including Bergen County Democratic Organization, Bergen County Republican Organization, Leonia Democratic Organization, and Leonia Republican Organization in the previous one (1) year, and that the contract will prohibit the above named professionals/business entities from making reportable contributions through the term of the contract; and



1. That the appointment of Robert Metzdorf, Esq, located at approved135 Ft. Lee Road, Suite 202, Leonia, N.J. 07605, as the Public Defender, be and the same are hereby ratified, confirmed and approved.





15

January 7, 2019

RES 2019-09 Borough Risk Management Consultant Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Risk Management Consultant for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Arthur B. Caughlan & Gerard Quinn of Nelson-Patterson & Conklin & Kraft as the Boroughs Risk Management Consultant for the year 2019; and




1. That the appointment Arthur B. Caughlan & Gerard Quinn of Nelson-Patterson & Conklin & Kraft, located at 764 River Road, New Milford, N.J. 07646, as the Borough Risk Management Consultant be and the same are hereby ratified, confirmed and approved.




___________________________ BARBARA RAE, RMC, CMC Borough Clerk

16

January 7, 2019

RES 2019-10 Borough Architect Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Architect for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Anthony Iovino of Arcari Iovino Architects as the Borough Architect for the year 2019; and




1. That the appointment of Anthony Iovino AIA, PP, LEED, of Arcari Iovino Architects, located at One Katherine Street, Little Ferry, NJ 07643 as the Borough Architect and the same are hereby ratified, confirmed and approved.




__________________________ BARBARA RAE, RMC, CMCBorough Clerk

17

January 7, 2019

RES 2019-11 Borough Qualified Purchasing Agent Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Qualified Purchasing Agent (QPA) for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Sean P. Canning, of The Canning Group, LLC, asthe Boroughs Qualified Purchasing Agent for the year 2019; and




1. That the appointment of Sean P. Canning, of the Canning Group, located at 45 South Park Place 183, Morristown, NJ 07960 as the Borough Qualified Purchasing Agentbe and the same are hereby ratified, confirmed and approved.





18

January 7, 2019

RES 2019-12 Grants Consultant Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Grants Consultant for the calendar year 2019; and


WHEREAS, the Borough desires to appoint Millennium Strategies, LLC as the BoroughsGrants Consultant for the year 2019; and




1. That the appointment of Millennium Strategies, LLC, located at 60 Columbia R, Morristown, NJ 07960, as the Borough Grants Consultant be and the same are hereby ratified, confirmed and approved.





19

January 7, 2019

RES 2019- Borough Planner Through a Fair and Open Process

WHEREAS, the Borough of Leonia requires the professional services of Borough Planner for the calendar year 2019; and


WHEREAS, the Borough desires to appoint of _______________________________ as the Borough Planner for the year 2019; and




1. That the appointment of New Jersey, as the Borough Borough Planner be and the same are hereby ratified, confirmed and approved.





20

January 7, 2019

RES-2019-14 2019 Board of Health Appointments

WHEREAS, Mayor Zeigler is authorized by the Borough Code to appoint members to serve on the Board of Health with consent of the Council; and

WHEREAS, vacancies presently exist on the Board of Health; and

NOW, THEREFORE, BE IT RESOLVED, that the following appointments are hereby made:

Full Member Dr. Barry Kantor 12/31/2021Full Member Joanne Green 12/31/2021Full Member Maryellen Neu 12/31/2021Alternate II Member Dr. David Kessler 12/31/2020



21

January 7, 2019

RES-2019-15

WHEREAS, Mayor Zeigler is authorized by the Borough Code to appoint members to serve on the Environmental Commission with consent of the Council; and

WHEREAS, vacancies presently exist on the Environmental Commission; and


Full Member Kathryn Mirbaba 12/31/2021Full Member James Leynse 12/31/2021Full Member Megan Lutz 12/31/2021Full Member Julie Ulbrich Vassallo 12/31/2021Full Member(unexp. Term) Todd Gelayder 12/31/2019



22

January 7, 2019

RES-2019-16

WHEREAS, Mayor Zeigler is authorized by the Borough Code to appoint members to serve on the Historic Preservation Commission with consent of the Council; and

WHEREAS, vacancies presently exist on the Historic Preservation Commission; and


To Be Announced



23

January 7, 2019

RES-2019-17

WHEREAS, Mayor Zeigler is authorized by the Borough Code to appoint members to serve on the Recreation Commission with consent of the Council; and

WHEREAS, vacancies presently exist on the Recreation Commission; and


To Be Announced



24

January 7, 2019

RES-2019-18

WHEREAS, Mayor Zeigler is authorized by the Borough Code to appoint members to serve on the Capital Budget Committee with consent of the Council; and

WHEREAS, vacancies presently exist on the Capital Budget Committee; and


To Be Announced



25

January 7, 2019

RES-2019- 19 Council Liaisons to DPW, Finance & Human Services and Law and Ordinances Committees

WHEREAS, Mayor Zeigler is authorized to appoint Standing Committees with Council consent; and

NOW, THEREFORE, BE IT RESOLVED that the following are hereby appointed to serve accordingly:

The first named Council member shall act as Chair of the Committee: To Be announced

Department of Public Works

1. Councilman Makroulakis (Chair) Expires 12/31/2019

2. Councilman Fusco (Member) Expires 12/31/2019

3. Councilwoman Davis (Member) Expires 12/31/2019

Finance, Administration & Human Resources

1. Councilwoman Flaim (Chair) Expires 12/31/2019

2. Councilman Choi (Member) Expires 12/31/2019

3. Councilman Ziegler (Member) Expires 12/31/2019

Laws & Ordinances

1. Councilman Choi (Chair) Expires 12/31/2019

2. Councilwoman Flaim (Member) Expires 12/31/2019

3. Councilman Makroulakis (Member) Expires 12/31/2019



26

January 7, 2019

RES-2019-20 Council Liaisons to Various Committees, Commissions and Boards

WHEREAS, Mayor Zeigler is authorized to appoint Liaisons to various committees, commissions and Borough Departments with Council consent; and

NOW, THEREFORE, BE IT RESOLVED that the following are hereby appointed to serve accordingly:

Committee or Commission Term Expiration

Board of Education - Liaison – Councilman Choi 12/31/2019

Board of Health - Liaison – Councilwoman Davis 12/31/2019

Building Department - Liaison – Councilman Fusco 12/31/2019

Emergency Medical Services - Liaison – Councilman Makroulakis 12/31/2019

Environmental Commission - Liaison – Councilman Ziegler 12/31/2019

Historic Preservation Commission - Liaison –Councilman Ziegler 12/31/2019

Library Board - Liaison – Councilwoman Flaim 12/31/2019

Planning Board - Class III Member – Councilman Fusco 12/31/2019

Recreation Commission - Liaison –Councilman Makroulakis 12/31/2019

Shade Tree Commission- Liaison –Councilman Ziegler 12/31/2019

Capital Budget: (Automatic Class II Members)

1. Borough Administrator Alex Torpey 12/31/2019

2. DPW Chair Councilman Makroulakis 12/31/2019

3. Finance Chair Councilwoman Flaim 12/31/2019

4. Planning Board – Councilman Fusco 12/31/2019



27

January 7, 2019

RES-2019-21 Borough Historian

BE IT RESOLVED, the Governing Body of the Borough of Leonia hereby affirms Mayor Zeigler's appointment of David Braun as the Local Historian for the year 2019.



28

January 7, 2019

RES0-2019-22 Appointment of PACO, Personnel Officer and Sexual Harassment Officer

NOW, THEREFORE, BE IT RESOLVED that Alex Torpey is hereby appointed as the Public Agency Compliance Officer (PACO) in accordance with P.L. 1975 C.127(NJAC17.27); and

BE IT FURTHER RESOLVED that Alex Torpey is also appointed as Personnel Officer and the Sexual Harassment Officer effective January 1, 2019.



29

January 7, 2019

RES-2019- Appointment of Police Physician

BE IT RESOLVED that the Governing Body affirms Mayor Zeigler's appointment of Dr. Frank Livelli as the Police Physician for the Borough of Leonia for the Year 2019.



30

January 7, 2019

RES-2019-24 Appointment of Assessment and Tax Search Officers

BE IT RESOLVED that the Governing Body hereby affirms Mayor Zeigler's appointment of Tim Henderson as Assessment Search Officer of the Borough of Leonia; and

BE IT FURTHER RESOLVED that the Governing Body also affirms Mayor Zeigler's appointment of Vince Buono as Tax Search Officer of the Borough of Leonia.



31

January 7, 2019

RES-2019-25 Appointment of Fund Commissioner

BE IT RESOLVED that Alex Torpey is appointed as Fund Commissioner for the Bergen County Municipal Joint Insurance Fund .



32

January 7, 2019

RES-2019-26 Appointment of 2018 Leonia Fire DepartmentOfficers

BE IT RESOLVED, that upon recommendation from the Fire Committee, the Mayor and Council do hereby confirm the election of the following officers for the Calendar Year of 2019:

Chief: John BiondiDeputy Chief Dan NeuCapt: Tom CarouloLt: Jack PetersLt: John DunnLt: Rich QuintonLt: John Mugan

I hereby certify that the above resolution was duly adopted by the Mayor and Council of the 7th day of January, 2019.


33

January 7, 2019

RES-2019-27 Appointment of Fire Marshall

BE IT RESOLVED that the Governing Body hereby affirms Mayor Zeigler's appointment of David Haenelt as Fire Marshal for the Borough of Leonia for the Year 2019.



34

January 7, 2019

RES-2019-28 Appointment of Fire Inspector

BE IT RESOLVED that the Governing Body hereby affirms Mayor Zeigler's appointment of Robert Chace as Fire Inspector for the Borough of Leonia for the year 2019.

.



35

January 7, 2019

RES-2019-29 Appointment of Deputy Emergency ManagementCoordinators

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council that the following appointments are made:

Deputy Emergency Management Coordinator - David Haenelt

Second Deputy Emergency Management Coordinators - Robert Chace &Captain Scott Tamagny

Second Deputy/Secretary - Lynn Hemmer



36

January 7, 2019

RES-2019-30 Appointment of Emergency Management Council

NOW, THEREFORE, BE IT RESOLVED that the following are hereby appointed as the Emergency Management Council for the year 2019 and/or during their duration of employment or volunteer service with the Borough of Leonia:

Mayor - Judah ZeiglerCouncil President –Borough Administrator - Alex TorpeyPolice Chief - Tom RoweFire Chief - John BiondiEnglewood Hospital& Medical Center - Rick SposaConstruction Code Official - Mark MoellerDPW Superintendent - John VillarealSuperintendent of Schools - Edward BertoliniBOE Building/grounds - Kevin WoodsOEM Coordinator- Ron ChaceDOEM - Dave HaeneltDOEM - Robert ChaceDOEM - Scott TamagnyDOEM - Lynn HemmerRecord Reporter covering Borough of Leonia


__________________________BARBARA RAE, RMC, CMCBorough Clerk

37

January 7, 2019

RES-2019-31 Appointment of ADA Compliance Officer

BE IT RESOLVED that the Governing Body hereby affirms Mayor Zeigler's appointment of Alex Torpey as the ADA Compliance Officer during the Year 2019.



38

January 7, 2019

RESO-2019-32 Adoption of Rules of Order.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Leonia hereby adopts the Rules of Order annexed hereto for the Year 2019.



39

January 7, 2019

RES-2019-33 2019 Mayor and Council Meeting Schedule

BE IT RESOLVED by the Mayor and Council of the Borough of Leonia that the first Monday of each month at 7:30 P.M. be and is hereby designated as the official Regular meeting of the Mayor and Council for the year 2019. (Except June, July, and August)

BE IT FURTHER RESOLVED that the third Monday of each month at 7:30P.M. is hereby designated as the official Work Session meeting of the Mayor and Council for the year 2019. (Except June, July, and August); official action may be taken.

BE IT FURTHER RESOLVED that formal action may be taken by the Governing Body at either the Regular Public Meeting or at the Work Session meeting as set forth herein.

All meetings shall be held in the Council Chambers of the Borough Hall Annex, 305 Beechwood Place, Leonia NJ 07605.



45

2019 Mayor and Council Meeting Dates

January 7, 2019 – MondayJanuary 23, 2019 –Wednesday

February 4, 2019 – MondayFebruary 20, 2019 – Wednesday

March 4, 2019 – MondayMarch 18, 2019 – Monday

April 1, 2019 - MondayApril 15, 2019- Monday

May 6, 2019 – MondayMay 20, 2019 – Monday

June 3, 2019 – Monday

July 8, 2019 – Monday

August 5, 2019 – Monday

September 4, 2019 – WednesdaySeptember 16, 2019 – Monday

October 7, 2019 – MondayOctober 21, 2019 - Monday

November 4, 2019 – MondayNovember 18, 2019 – Monday

December 2, 2019 – MondayDecember 16, 2019 - Monday

46

January 7, 2019

RES-2019-34 Official Newspapers

BE IT RESOLVED by the Mayor & Council of the Borough of Leonia that there shall bedesignated two (2) official newspapers for the purpose of publishing any legal notices asrequired by law and those newspapers are hereby designated as being The Record (Bergen County Edition) and the Star Ledger; and

BE IT FURTHER RESOLVED that such legal notices shall also be published on the official Borough Website, available at http://www.leonianj.gov and posted on the Borough's bulletin board.



47

January 7, 2019

RES-2019-35 Official Depository

BE IT RESOLVED by the Mayor and Council of the Borough of Leonia that the following banking institution be and is hereby designated as the official depository for the funds of the Borough of Leonia for the year 2019.

The Provident Bank320 Broad AvenueLeonia, NJ 07605


___________________________BARBARA RAE, RMC, CMC Borough Clerk

48

January 7, 2019

RES-2019-36 Payroll Account

BE IT RESOLVED that the Chief Financial Officer Vincent Buono be and is hereby authorized and directed to maintain in the official depository an account designated as the Borough of Leonia Payroll Account; and

BE IT FURTHER RESOLVED that all funds of the Borough deposited in the account be withdrawn by proper warrants of the Borough signed by the Chief Financial Officer.



49

January 7, 2019

RES-2019-37 Payment Between Meeting Dates

WHEREAS, it becomes necessary at times to issue checks for certain fixed charges which are due on periodic dates, such as County Taxes, Payroll and other miscellaneous items, which dates frequently occur between Council meetings; and

NOW, THEREFORE, BE IT RESOLVED that the following Borough Officials be and are hereby authorized to issue and sign checks for payments when such payments become due for ratification at the next following meeting:

The MayorChief Financial OfficerMunicipal Treasurer Borough Administrator

.I hereby certify that the above resolution was duly adopted by the Mayor and Council of the Borough of Leonia at a meeting of said Borough Council held on January 07, 2019.


50

January 7, 2019

RESO-2019-38 Cash Management Plan

WHEREAS, it is in the best interest of the Borough of Leonia to earn additional revenue through the investment and prudent management of its cash receipts; and

WHEREAS, P.L. 1983, Chapter 8 and P.L. 1997, Chapter 148, is an act concerning the Local Fiscal Affairs and amends N.J.S.A. 40A:15-14; and

WHEREAS, the law requires that each local unit shall adopt a cash management plan; and

NOW, THEREFORE, BE IT RESOLVED that the following shall constitute the Cash Management Plan for the Borough of Leonia and the Chief Financial Officer shall deposit and manage its funds pursuant to this plan.



51

January 7, 2019

RES-2019-39 Authorization for Transfer of Funds

BE IT RESOLVED that Vincent Buono, Chief Financial Officer, is hereby authorized on behalf of the Borough of Leonia to transfer funds for renewal of notes, or investments into or out of authorized Borough Accounts.



54

January 7, 2019

RES-2019-40 Change Funds

BE IT RESOLVED that the Chief Financial Officer is hereby authorized to draw current account checks for change funds to the following Departments in the amounts as stated:

Police Department $ 50.00Municipal Court $100.00Finance Office $150.00



55

January 7, 2019

RESO-2019-41 Interest on Delinquent Taxes

BE IT RESOLVED that interest will be charged at the rate of eight (8%) percent per annum on the first $1,500.00 of all delinquent taxes, assessments, and Borough charges, and eighteen (18%) percent of any amounts over $1,500.00 delinquency, except that no interest willbe charged on taxes for the current quarter if the said taxes are paid within the tenth (10th) calendar day following the date upon which the same became payable; and

BE IT FURTHER RESOLVED that the interest rates shall revert to the percentage as foresaid from the first day of any current quarter unless taxes for the same quarter are paid during the first ten (10) days of such quarter; and

BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Collector of Taxes forthwith.



56

January 7, 2019

RES-2019-42 Authorization to Conduct a Tax Sale

BE IT RESOLVED that the Governing Body hereby authorizes the Tax Collector to conduct the annual Tax Sale for delinquent property taxes and any other municipal charges.



57

January 7, 2019

RES-2019-43 Returned Check Fee

WHEREAS, N.J.S.A. 40:15-18 provides for the imposition of a service charge to be added to any amount owing to the municipality if payment tendered on the account was paid by a check which was returned for insufficient funds; and

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Leonia that the Chief Financial Officer is hereby authorized to impose a twenty-five ($25.00) dollar fee for all returned checks to any general fund account of the Municipality.



58

January 7, 2019

RES-2019-44 Use of Borough Property

WHEREAS, the Borough of Leonia, from time to time, authorizes use of public facilitiesfor certain organizations, neighborhood groups, or civic, charitable non-profit organizations; and

WHEREAS, the Borough Administrator is hereby directed and empowered to approverequests with the Borough of Leonia to use the following Borough properties:

a. The Borough Annex - 305 Beechwood Place, for meetings/activitiesb. Any Borough Street - including the temporary closure thereof, for block partiesc. Any Borough Property - other than autonomously governed library and recreationalareas, for placement of signage, including wooden "thermometers", or "banners" to beused for fund raising or advertising purposes, for fundraising collections such as but notlimited to the annual “buddy poppy" collection conducted by the veterans groupd. Any sidewalk space encroached upon by charitable or fundraising activities, but notlimited to flea markets

NOW, THEREFORE, BE IT RESOLVED that any denial shall be brought to the attention of the Mayor and Council; and

BE IT FURTHER RESOLVED that in the absence of the Borough Administrator theAdministrators Assistant shall so be authorized.



59

1

January 7, 2019

RES-2019-45 2019 Safety Committee

WHEREAS, the Bergen County Municipal Joint Insurance Fund requires that membermunicipalities establish safety committees to create an active interest in safety and to reduceaccidents; and

WHEREAS, the safety committee will discuss existing safety problems and identify andrecommend solutions or measurer's for prevention; and

NOW, THEREFORE, BE IT RESOLVED, that the Borough of Leonia hereby authorizes aSafety Committee for the year 2019 with the following duties:

1. The membership of the Safety Committee shall be appointed by the Mayor, with the adviceand consent of the Borough Council, members shall serve at the pleasure of the Mayor andCouncil.2. The JIF Safety Delegate designated by the Mayor and Council shall serve as Chairperson.3. The Committee shall conduct no fewer than quarterly scheduled meetings at the call of theChairperson.4. The Committee’s basic functions are to create and maintain an active interest in safety andto reduce accidents. The Committee will discuss the existing safety problems and seek andrecommend solutions or means of prevention. The committee shall:a. Investigate accidents involving municipal employees and equipment andrecommend appropriate action as a result of those accident investigations.b. Recommend and conduct programs to increase awareness of safety issuesamong employees at all levels.c. Conduct periodic inspections of municipal property and facilities to determineif there are safety problems and recommend action to correct problems.d. Recommend training programs for employeese. Recommend to the Borough Administrator any action needed toimprove the safety related performance of any single department or group ofmunicipal departments.5. Additional duties of the Safety Committee are to include:a. Assist departments in integrating safety into the everyday operations ofthe departments

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b. Schedule and supervise periodic inspections for the identification andevaluation of unsafe conditions and work practicesc. Coordinate, where necessary, health hazard inspections with medicalpersonneld. Establish and supervise adequate record keeping of accidents, injuries,and illnesses determined to result from on-the-jib situations. The“PEOSHA” log recordable accident is mandatory in New Jerseye. Promote activities, furnish materials and provide a positive program tomaintain employee interest in safety.f. The Joint insurance Fund’s Safety Director and Borough’s RiskManagement Consultant will be advised of and invited to participate in allactivities.

BE IT RESOLVED that the following Borough Employees are hereby appointed to the 2019 Safety Committee through the duration of his/her employment with the Borough of Leonia:

Alex Torpey, Borough AdministratorLynn Hemmer, Executive Administrative Assistant

I hereby certify that the above resolution was duly adopted by the Mayor and Council of theBorough of Leonia at a meeting of said Borough Council held on January 07, 2019.

_____________________________ BARBARA RAE, RMC, CMCBorough Clerk

61

January 7, 2019

RES-2019-46 Cancellation of Tax Refunds/Delinquencies

WHEREAS N.J.S.A. 40A:5-17.1 permits authorized employees to process cancellation of property tax refunds or delinquencies of less than ten ($10.00) dollars without further action of the Governing Body; and

WHEREAS, the Tax Collector has requested authorization to cancel those tax refunds ordelinquencies; and

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Leoniaauthorize the tax collector to cancel those property tax funds and or delinquencies of less than ten ($10.00) dollars at his/her discretion; and

BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the TaxCollector, Chief Financial Officer, and Borough Auditor for their records.



62

January 7, 2019

RES-2019-47 Hiring Temporary Personnel Due to Workers Comp.Injuries

WHEREAS, the Borough Administrator is hereby authorized to advertise for temporarypersonnel in the event an employee is unable to work due to a work related injury and thus covered by Worker’s Compensation, and when it is anticipated that such absence can be anticipated to last at least two or more weeks; and

NOW, THEREFORE, BE IT RESOLVED, that the length of service for such temporaryPersonnel shall not exceed the total time missed by a corresponding employee.



63

January 7, 2019

RES-2019-48 Bulk Mailing

BE IT RESOLVED that the Mayor and Council hereby authorize the Borough CFO and/or Municipal Treasurer to pay the Postmaster, Hackensack, NJ to cover the cost of bulk mailing under permit #2688:

Administration, not to exceed - $2,000.00Assessor's Office, not to exceed - $1,500.00Dog/Cat license renewal, not to exceed - $500.00Recreation Brochures, not to exceed - $2,000.00Swim Pool Brochures, not to exceed - $2,000.00



64

January 7, 2019

RES-2019-49 Class I Special Officers

NOW, THEREFORE, BE IT RESOLVED that Mayor Zeigler's appointments of JanaiOttey, Matthew Cross and Kevin Do as part-time Class I Special Officers are hereby confirmed for the term January 1, 2019 through December 31, 2019 and



65

January 7, 2019

RES-2019-50 Class II Special Officer

NOW, THEREFORE, BE IT RESOLVED that Mayor Zeigler's appointment of Steven Oxnard as Special Officer Class II full-time is hereby confirmed for the term January 1, 2019 through December 31, 2019; and

BE IT FURTHER RESOLVED that Mayor Zeigler's appointment of Steven Oxnard as the Part -time Property Maintenance Officer for the term of January 1, 2019 through December 31, 2019.



66

January 7, 2019

RES-2019-51 Appointments of Electrical Sub-code Official andElectrical Inspector

WHEREAS the Mayor and Council wish to reappoint Jim Hoffman as the part-timeBorough Electrical Sub-Code Official, and Electrical Inspector, with a schedule of (4) hours per week as determined by the Borough Administrator; and

NOW, THEREFORE, BE IT RESOLVED, Mayor Zeigler's re-appointment of Jim Hoffman as the part-time Electrical Sub- Code Official and Electrical Inspector is hereby confirmed.


__________________________ BARBARA RAE, RMC, CMCBorough Clerk

67

January 7, 2019

RES-2019-52 Appointments of Construction Sub-Code, BuildingInspector and Zoning Official

BE IT RESOLVED that Mayor Zeigler's nomination for reappointment of the followingindividuals to the positions as stated herein are confirmed by the Borough Council:

Mark Moeller- Construction Official, Building Sub -code Official, Building InspectorDaniel Melfi - Zoning Officer



68

January 7, 2019

RES-2019-53 2019 Temporary Budget

NOW, THEREFORE BE IT RESOLVED that the attached Temporary Appropriations in the amount of $3,769,822.08 for the year 2019 pending adoption of the 2019 Budget in accordance with N.J.S.A. 40A-19 of the Local Budget Act., be and they are hereby approved.


_______________________BARBARA RAE, RMC, CMCBorough Clerk

69

January 7, 2019

RES-2019-54 2019 Swim Pool Temporary Budget

hat the following Temporary Appropriations for the year 2019 pending adoption of the 2019 Swim Pool Budget in accordance with N.J.S.A. 40A-19 of the Local Budget Act., be and they are hereby approved.

S/W $42,150.00O/E $24,063.00Social Security $ 3,412.00Total: $69,625.00



72

January 7, 2019

RES-2019-55 MUTUAL AID PLAN & RAPID DEPLOYMENT FORCE INTERLOCAL SERVICE AGREEMENT

WHEREAS, the police department in Bergen County have a day-to-day responsibility to provide for the security of lives and property, for the maintenance and preservation of the public peace and order; and

WHEREAS, Law Enforcement officials also have a responsibility to provide for preparedness against natural emergencies, such as floods, hurricanes, earthquakes, etc., manmade causes such as riots, strikes, jail or prison riots, train wrecks, aircraft crashes, major fires, ethnic disorders, terrorist incidents and bombings, state and national emergencies; and

WHEREAS, the Bergen County Police Chief's Association has proposed a Mutual Aid Plan and Rapid Deployment Force to deal with these emergencies which is adopted in accordance with the provisions of N.J.S.A. 40A:14-156, N.J.S.A. 40A-156.1, N.J.S.A. 40A:14-156.4 and N.J.S.A. App. A: 9-40.6; and

WHEREAS, the plan will provide a uniform procedure for the coordination of the requesting, dispatching and utilization of law enforcement personnel and equipment whenever a local law enforcement agency requires mutual aid assistance from any other jurisdiction in the event of an emergency in order to protect life and property; and

WHEREAS, it is the desire of the Mayor and Council of the Borough of Leonia to participate in a Mutual Aid Plan and Rapid Deployment Force; and

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Leonia that the Police Department of the Borough of Leonia, under the direction of the Chief of Police, cooperate with the Bergen County Police Chief's Association to create an Inter-local Services Agreement with all municipalities in the County of Bergen to put into place the Mutual Aid Plan and Deployment Force; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the County Executive, Board of Chosen Freeholders, the County Prosecutor and all surrounding municipalities in the County of Bergen.

I hereby certify that the above is a true copy of a resolution adopted by the Mayor and Council of the Borough of Leonia at a meeting of said Borough Council held on January 7, 2019.

______________________________________ BARBARA RAE, RMC, CMCBorough Clerk

73

************

January 7, 2019

RES-2019-56

RESOLUTION COMBINING SEVERAL AUTHORIZATIONS OFBONDS INTO A SINGLE ISSUE AND PRESCRIBINGTHE DETAILS AND BOND FORM THEREOF FOR$11,540,000 GENERAL IMPROVEMENT BONDS

DATED FEBRUARY 15, 2019

WHEREAS, the bond ordinances hereinafter described have

been duly adopted and it is necessary to provide for the issuance of

the bonds authorized by such bond ordinances; NOW, THEREFORE,

BE IT RESOLVED by the Borough Council of the Borough of

Leonia, in the County of Bergen, New Jersey (the "Borough"), as

follows:

Section 1. There shall be issued at this time $1,232,250

of the bonds authorized pursuant to Bond Ordinance No. 01-10

adopted by the Borough Council of said Borough on February 1, 2010,

as amended by Bond Ordinance No. 10-10 adopted by the Borough

Council of said Borough on September 20, 2010. The bonds are

issued to finance the improvement of the following roads (including

drainage improvements): (i) Linden Terrace (from Fort Lee Road to

Woodland Place) and (ii) Glenwood Avenue (south of Fort Lee Road

and from Fort Lee Road to Woodland Place); the undertaking of sewer

system filming/repair at various locations; the installation of

solar energy panels and related electrical system and building

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improvements at the Department of Public Works ("DPW") Garage and

other Borough buildings; the acquisition of real property for use

as a municipal parking lot located at 381 Broad Avenue and

designated as Block 1002, Lot 1 on the Borough Tax Map; the

acquisition of a pumper fire engine; the rehabilitation of Wood

Park (Phase II); and the renovation of Sylvan Park, all in, by and

for the Borough. The average period of usefulness of the several

purposes to be financed by such bond ordinance is a period of 22.97

years computed from the date of such bonds.

Section 2. There shall be issued at this time $340,290


adopted by the Borough Council of said Borough on May 2, 2011. The

bonds are issued to finance the improvement of Glenwood Avenue

(from Highwood Avenue to Oakdene Avenue), including drainage

improvements; the undertaking of sewer system filming/repair at

various locations; the acquisition of an aerial lift truck and a

mason dump truck for the use of the DPW; the undertaking of various

barrier-free improvements at Borough buildings; the undertaking of

various energy efficiency improvements at Borough buildings; the

construction of a municipal parking lot on Borough-owned property

located at 381 Broad Avenue and designated as Block 1002, Lot 1 on

the Borough Tax Map; the acquisition of vehicle radios and related

equipment for the use of the Police Department; the acquisition of

turnout gear and bail-out systems and harnesses for the use of the

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Fire Department; and the renovation of basketball courts at Wood

Park, all in, by and for the Borough. The average period of

usefulness of the several purposes to be financed by such bond

ordinance is a period of 8.63 years computed from the date of such

bonds.



adopted by the Borough Council of said Borough on May 7, 2012. The

bonds are issued to finance the reconstruction of Oakdene Avenue

(from Grand Avenue to Broad Avenue), including sewer improvements;

the undertaking of improvements to various Borough buildings; the

acquisition of turnout gear, bail-out systems and harnesses, pagers

and mobile radios for the use of the Fire Department; the

installation of playground safety surfacing at Wood Park; the

undertaking of Borough-wide shade tree addition or replacement; and

the replacement of the tile flooring in the Meeting Room and

improvement to the building access ramp at the Public Library, all

in, by and for the Borough. The average period of usefulness of

the several purposes to be financed by such bond ordinance is a

period of 12.48 years computed from the date of such bonds.



adopted by the Borough Council of said Borough on May 20, 2013.

The bonds are issued to finance the improvement of Hillcrest

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Avenue; the installation of generators at various Borough

buildings, replacement of the roof at the Public Library and

undertaking of various improvements to the Borough Hall Annex; the

acquisition of an automatic license plate reader, defibrillators,

radios and computer equipment for the use of the Police Department;

the undertaking of various barrier-free improvements to the

Recreation Center; the undertaking of various improvements to

Station Park; and the acquisition of a printer for the use of the

Uniform Const

Documents

BOROUGH OF LEONIA · 2019. 1. 7. · Cooperative resolution for 2019 (1).docx 5. Mayor and Council Agenda Monday, January 07, 2019 Borough of Leonia Page 6 Monday, January 07, 2019