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Born-Digital @UVa Born-Digital @UVa
Gretchen GueguenDigital Archivist
April 12, 2012
(AIMS) Born Digital Collections: An Inter-Institutional Model for
Stewardship• Two year project to create a framework for stewardship of born-digital
archival records in collecting repositories
• Funded by the Andrew W. Mellon Foundation
Partners
AIMS Framework
Accessioning
Discovery and
Access
http://www2.lib.virginia.edu/aims/whitepaper/
OBJECTIVE• OBJECTIVE 1:
– Transfer records and gain administrative control• Outcome:
– Records are transferred from the donor via electronic transfer or on physical media and administrative documentation is recorded.
• Decision Points: – determine what transfer methods are viable for the accession
and make a determination of which to use– where should material be stored in the short-term (until it is
ready for review)• Tasks:
– Confirm that documentation for the transfer of custody has been received and filed
– If the collecting institution did not receive an inventory of the transferred records, create an inventory now
– Verify that the transfer is complete and accurate using either a file manifest or checksums
– Document the success and/or failure of the transfer in the register, accession record, etc.
Meanwhile, Back at Mr. Jefferson’s University…
• Post-AIMS strategizing
TJ
Collection Development
Accessioning
Agreements
• Copyright• Access• Ownership
Photo courtesy of: http://curatememe.tumblr.com/
Feasibility
• File formats?• Hardware/software needs?• Scope?• Normalization/migration
needed?• Private/sensitive information?• Third-party/copyrighted
information?• Physical needs for transfer
(network, storage space, etc.
http://gaffegaffe.tumblr.com
Transfer
Thorough collection•Uncorrupted data•Support files (fonts, software, databases)•“Enhanced curation”
Assign identifiers to media and assess
condition. Record in Media Control
Record/Inventory
Assign identifiers to media and assess
condition. Record in Media Control
Record/Inventory
Take photo(s) of disk(s) if necessary
Take photo(s) of disk(s) if necessary
Create disk image or otherwise transfer files
Create disk image or otherwise transfer files
Quick search for deleted data, and
duplicates to remove
Quick search for deleted data, and
duplicates to remove
Quick search for sensitive material to
restrict or redact
Quick search for sensitive material to
restrict or redact
Quarantine data in case of dormant
viruses
Quarantine data in case of dormant
viruses
Run virus check/ remove virus or
malware
Run virus check/ remove virus or
malware
Scrub filenames and normalize file formats
for preservation
Scrub filenames and normalize file formats
for preservation
Move preservation copy to preservation storage and access
copy to access location
Move preservation copy to preservation storage and access
copy to access location
Triage and assess if further processing is
needed
Triage and assess if further processing is
needed
Create accession record
Create accession record
Create access derivatives
Create access derivatives
yesyes
nono
STOP
STOP
Retrieve from preservation storage Process along with
paper component if it exists
Retrieve from preservation storage Process along with
paper component if it exists
Update version on preservation storage if
necessary
Update version on preservation storage if
necessary
Update version in access location if
necessary
Update version in access location if
necessary
Create guide to collection
Create guide to collection
Accessioning
Surprise!8 inch floppy disk!
Badly damaged CD!
Hard drive from 1999!
Unreadable zip disk!
Mini disk!
Legacy Materials
• Priority– Get data off of
aging media– Put it someplace
safe and findable
• Tasks– Inventory– Triage– Transfer
Forensic Workstation
FRED
Toolbox
Widescreen Monitor
Procedure Manual
Forensic Recovery of Evidence Device (FRED)
External 5.25” floppy with FC 5025 controller card
External 3.5” floppy
Ultra Bay writeblockerwith USB, firewire, SATA, SCSI, IDE, and Molex for power
USB 3 ports
Additional External Hard drive
Mulder and Scully
2 tb of storage
CD/DVD/Blu-Ray drive
Microcard reader
LTO Tape drive
Archivematica
Words of Wisdom
http://1boringoldman.com/index.php/2011/08/10/the-inner-nerd-awakens/
Slides available at: http://gretchengueguen.com/readingsAIMS White Paper: http://www2.lib.virginia.edu/aims/whitepaper/
