Booking Information Bookings.pdf · Administration offices. Meter parking is also available with pay-by-phone at a rate of $1 ... smaller breakout rooms, access to an outdoor patio

Booking Information

— Fo r —

Meeting Rooms, Event Spaces & Common Areas

Saskatoon YXE

Table of Contents1 Quick Contact

2 About Room Booking

3 About Catering

3 About Video Conferencing

4 Additional Information

5 Room & Space Locations

7 Candle Room

9 Span Room

11 Candle Span Room

13 Boffins

15 Golden Room

17 Philae Room

19 LFK Boardroom

21 Lower Level 121

23 Atrium Business Centre Boardroom

25 Concourse Meeting Room

27 Concourse Common

29 Atrium Common (East / West)

31 Galleria Common

33 Galleria Bowl

35 Garden Park

37 Ball Diamond

39 Games Room

40 Summary of Rooms and Event Spaces

41 Summary of Common Areas

42 ClearOne Video Conferencing System How-To

I N N O VAT I O N P L A C ETA b L E O f C O N T E N T s

Last updated: May 19, 2021

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Quick Contactbooking RoomsAll room booking is handled through Innovation Place.

Bookings can be made via the Meeting and Event

space Request form or by calling 306.249.5344.

Making Catering ArrangementsCatering in Saskatoon is available from Eurest Dining

Services, which uses CaterTrax (innovationplace.

catertrax.com) — a convenient online ordering

system.

If required, you can contact the Catering Office

directly at 306.249.1304.

https://www.innovationplace.com/bookaspace/saskatoon/https://www.innovationplace.com/bookaspace/saskatoon/http://www.innovationplace.catertrax.comhttp://www.innovationplace.catertrax.com

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About Room bookingMake a bookingInnovation Place handles all meeting room and Space location bookings.

To book a meeting room or common space please complete the Meeting and Event space Request form with

your booking details, or call 306.249.5344.

• Minimum bookings of one hour will be accepted. A minimum half-hour window is required between bookings

for overages and to provide staff with time to clean and re-set the space for the next booking.

• Once your meeting request has been confirmed you will receive a booking confirmation via email. Booking

confirmations will:

- outline the space being booked, duration of booking, any additional equipment or services required and

total cost to the client;

- include a user's guide for the room with a park map to provide necessary wayfinding to the meeting space

as well as nearby parking, washrooms, accessibility requirements, emergency exits, etc.; and information

about the use of the AV equipment.

The Innovation Place facilities team is available to assist in the coordination of events; however, tenants or groups

are responsible for all event planning and catering.

Cancellations• Room cancellation should be provided two business days prior to the event.

• Cancellations of less than 24 hours may result in a charge of 50% of the total room rate.

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I N N O VAT I O N P L A C E A b O u T

About CateringMaking Catering ArrangementsCatering in Saskatoon is available from Eurest Dining Services, which uses CaterTrax, a convenient online ordering

system. For information or to place an order visit www.innovationplace.catertrax.com.

For catering questions, please contact the Catering Office directly at 306.249.1304.

• Catering is available between 7:00am and 4:00pm, Monday through Friday. Catering is also available outside

regular business hours upon request.

• Catering orders will include all necessary plates, utensils, napkins and condiments in quantities consistent with

your order. Eurest will also supply all food and beverage equipment needed to ensure food is served promptly.

• Catering attendants will deliver, set-up and pick-up your order at your requested location.

About Video ConferencingThe following meeting rooms contain ClearOne video conferencing equipment.

• Candle Room

• Span Room

• Candle Span Room

• Boffins

• Philae Room

• Golden Room

• Atrium Business Centre Boardroom

• Concourse Meeting Room

• LFK Boardroom

The ClearOne system includes a wide-angle HD camera for coverage of the entire meeting room. The meeting

rooms have been equipped with an internally-built microphone and speaker system for complete coverage of the

virtual meeting environment.

http://www.innovationplace.catertrax.com

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I N N O VAT I O N P L A C EA b O u T

Additional InformationJanitorial• For events taking place Monday – Friday prior to 9:30 pm, janitorial services are included with room rental cost.

Events held on weekends or concluding after 9:30 pm on weekdays require special cleaning services for a

$60 flat fee.

security• Security is required for some events at Innovation Place, in cases such as:

- Exterior doors being programmed open for an event outside of regular building hours

- Events where alcohol is being served

Security is charged at a rate of $30 / hour with a minimum of a three (3) hour call-out. Any related security charges

will be discussed in advance.

Alcohol• Consuming Alcohol in Innovation Place meeting rooms and common areas requires special arrangements and

a permit that needs to be secured in advance. Please advise Innovation Place prior to your booking if alcohol

will be served during your event.

Parking• Temporary parking is available for $9 / day / permit and can be purchased from the Innovation Place

Administration offices. Meter parking is also available with pay-by-phone at a rate of $1.50 / hour.

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I N N O VAT I O N P L A C E A b O u T

Room & space Locations

Rooms & spaces Candle Room

Span Atrium

Candle Span Room

Boffins

Golden Room 2

Philae Room

LFK Boardroom

Lower Level 121

Atrium Business Centre Boardroom

Concourse Meeting Room 2

Games Room

Common Area Locations

buildings1 National Hydrology

Research Centre

2 Canadian Space Agency3 SED Systems Inc.4 The Galleria 5 The Atrium 6 422 Downey Road7 Dr. Jack McFaull Building8 411 Downey Road9 Dr. Burton Craig Building

10 L.F. Kristjanson Biotechnology Complex

11 Bio Processing Centre12 108 Research Drive13 110 Research Drive14 112 Research Drive15 The Concourse 16 121 Research Drive 17 Maintenance / Energy Centre18 3 North Access Road

2 located on the second floor of the building

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Meeting Room

Candle RoomMain floorThe Atrium104A — 111 Research drive

Classroom

Capacity w/ FOod: 30Capacity: 40

Capacity: 50

Theatre Boardroom

Capacity: 30

U-Shape

Capacity: 22Capacity: 20

Square

Capacity: 40

Full Rounds

Capacity: 30

Half Rounds

15 15 15 10 11 15 1215

Room Layout Options

The Candle room features a video conferencing system and a

wall-mounted TV with HDMI and VGA connections as well as

built-in sound system.

Other equipment is available by request:

• Conference Phone

• Whiteboard (incl. markers)

• Flip Chart (incl. markers)

• Podium

• Microphone (hand-held

and/or lapel)

• Coat Rack

Equipment

Tenants: $20 / hour

Non-tenants: $40 / hour

Additional fees will be charged as required

to recover the cost of services (i.e. security,

janitorial, parking, etc.)

Rates28

'-5"

28'-10"

TV

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Meeting Room

span RoomMain floorThe Atrium104b — 111 Research drive

Classroom


Capacity: 50

Theatre Boardroom

Capacity: 30

U-Shape


Square

Capacity: 40

Full Rounds

Capacity: 30

Half Rounds

15 15 15 10 11 15 1215

Room Layout Options

The Span room features a video conferencing system and a

wall-mounted TV with HDMI and VGA connections as well as

built-in sound system.





• Podium


and/or lapel)

• Coat Rack

Equipment

Tenants: $20 / hour





Rates

28'-10"

28'-5

"

TV

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Meeting Room

Candle span RoomMain floorThe Atrium104A & 104b — 111 Research drive

Classroom


Capacity: 120

Theatre Boardroom

Capacity: 60

U-Shape


Square

Capacity: 100

Full Rounds

Capacity: 80

Half Rounds

30 15 20 15 15 30 2015

Room Layout Options

The Candle Span room features a video conferencing system

and two wall-mounted TVs with HDMI and VGA connections as

well as built-in sound system.





• Podium


and/or lapel)

• Coat Rack

Equipment

Tenants: $40 / hour





Rates

58'-4"

28'-5

"

TV TV

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Event space

boffinsMain floorThe Atrium106 - 111 Research drive

The Boffins Event Space features solid-wood fixed-table seating

(round and square tables) with a classic feel. Boffins also

features a video conferencing system and two wall-mounted

TVs with HDMI and VGA connections. This space is equipped

with a built-in coatroom as well as two smaller breakout rooms,

access to an outdoor patio area and washrooms on premises.





• Podium

• Sound System

• Portable TV with HDMI

and VGA connections

Equipment

space Capacity

Main Area 90 30

Main Area + Boardrooms 108 30

Patio 70 30

Maximum Capacity Main Area + Patio + Boardrooms 120 30

Capacity Information

Tenants: $20 / hour





Rates

WB

WB

23'-4"

21'-3

" 20'-3

"

13'-0" 13'-5" 13'-2"

43'-10" 15'-5

"

29'-8

"

13'-5

"

50'-6"

28'-2

"

43'-6

"

35'-9"

27'-1

1"

12'-3"

21'-0"

6'-9"

11'-1

1"11'

-10

"

18'-6"

15'-7"

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Meeting Room

Golden Roomsecond floorThe Atrium202 — 111 Research drive

Classroom


Capacity: 30

Theatre Boardroom

Capacity: 30

U-Shape


Hollow Square

15 12 1212

10 10

Room Layout Options

The Golden room features a video conferencing system,

wall-mounted TV with HDMI and VGA connections, a

wall-mounted whiteboard and built-in serving station.




• Podium

• Sound System

• Coat Rack

Equipment

Tenants: $20 / hour





Rates

TV

FC

WB

26'-5"

28'-1

1"

ELEVATOR

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Meeting Room

Philae RoomMain floorThe Galleria124 — 15 Innovation boulevard

26'-1" 7'-7"

TV

20'-9

"

30'-0

"

Classroom


Boardroom

Capacity: 20

U-Shape


Theatre

Capacity: 20

Hollow Square

12 1212

12 10 10

Room Layout Options

The Philae Room features a video conferencing system and

wall-mounted TV with HDMI and VGA connections.





• Podium

• Sound System

• Coat Rack

Equipment

Tenants: $20 / hour





Rates

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Meeting Room

Lfk boardroomMain floorL.f. kristjanson biotechnology Complex101 - 410 downey Road

Classroom


Capacity: 20

Theatre Boardroom

Capacity: 16

U-Shape


Hollow Square

10 77

7 8 8

Room Layout Options

The LFK Boardroom features a video conferencing system,

wall-mounted TV with HDMI and VGA connections, built-in

serving station and magnetic hanging wall.





• Podium

• Sound System

Equipment

Tenants: $20 / hour





Rates

27'-0"

17'-6

"TV

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Event space

Lower Level 121Lower Levelb001 - 121 Research drive

Lower Level 121 features a large open space with windows for

natural light. The open, industrial ceiling provides a modern

feel. This room is equipped with a full kitchen as well as two

breakout rooms.





• Podium

• Sound System

• Portable TV with HDMI

and VGA connections

• Coat Rack

Equipment

Tenants: $20 / hour





Rates

2 2

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Meeting Room

Atrium business Centre boardroomMain floorThe Atrium105R - 111 Research drive

The Atrium Business Centre Boardroom features a video

conferencing system, fixed boardroom set-up with 10 chairs,

wall-mounted TV with HDMI and VGA connections and two

room-length whiteboard walls.




Equipment

Tenants: $10 / hour





Rates

TV

WB

WB

14'-4"

22'-6

"

Capacity: 10

Boardroom

6

fixed Room Layout

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Meeting Room

Concourse Meeting Roomsecond floorThe Concourse210 - 116 Research drive

The Concourse Meeting Room features a video conferencing

system, fixed boardroom setup with 10 chairs and a

wall-mounted TV with HDMI and VGA connections. This room

also includes a built-in whiteboard and a small serving station

with sink.




Equipment

Tenants: $10 / hour





Rates

14'-4

"

18'-8"

FCTV

Capacity: 10

Boardroom

5

fixed Room Layout

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The Concourse Common features high-top and lowered eating

table and chair seating throughout as well as a built-in server /

bar station with sink.

The following equipment is available by request:




• Podium

• Sound System

• Coat Rack

• Tables and Chairs

• Portable TV with HDMI and VGA connections

Equipment

Tenants: No charge





Rates

Common Area

Concourse CommonMain floorThe Concourse116 Research drive

Common Area

Concourse CommonMain floorThe Concourse116 Research drive

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• Podium

• Sound System

• Coat Rack



Equipment

Tenants: No charge





Rates

Common Area

Atrium Common (East / west)Main floorThe Atrium111 Research drive

Common Area

Atrium Common (East / west)Main floorThe Atrium111 Research drive

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The Galleria Common features a zen setting with large glass

windows and table and chair seating throughout.





• Podium

• Sound System

• Coat Rack



Equipment

Tenants: No charge





Rates

Common Area

GalleriaCommonMain floorThe Galleria15 Innovation boulevard

Common Area

Galleria CommonMain floorThe Galleria15 Innovation boulevard

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Common Area

Galleria bowlOutsideIn front of The Galleria15 Innovation boulevard




• Podium

• Sound System

• Coat Rack



Equipment

Tenants: No charge





Rates

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Common Area

Garden ParkOutsidewest of the Galleriasouth of the Atrium




• Podium

• Sound System

• Coat Rack



Equipment

Tenants: No charge





Rates

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Common Area

ball diamondOutsidesouth of the dr. Jack Mcfaull building421 downey Road




• Sound System

• Coat Rack


Equipment

Tenants: No charge





Rates

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Event space

Games RoomMain floorThe Concourse110 - 116 Research drive

The Games Room is a great spot to hang out and have some

fun. Enjoy a variety of games — pool, foosball table, ping pong

and table hockey. There is also a kitchenette area for your use.

Equipment

The maximum capacity for the Games Room is 6 4.

Capacity

Tenants: No charge

Non-tenants: Unavailable




Rates

19'-8

"

25'-4"

4 0

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summary of Rooms and Event spaces

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Boffi

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Go

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Phila

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LFK

Boa

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Low

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Atr

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Bu

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C

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Bo

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Co

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M

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Ro

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Ga

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Layouts and Capacities (Number of People)

Theatre 15 15 30

Ca

pa

city

de

tails

on

pa

ge

13

15 12 10

Ca

pa

city

de

tails

on

pa

ge

21

— —

Ca

pa

city

de

tails

on

pa

ge

39

Classroom Setup with food 15 15 15 12 12 7 — —

Classroom Setup without food 15 15 15 12 12 7 — —

Boardroom 15 15 20 12 10 7 6 x 5 x

Hollow Square 10 10 15 10 10 8 — —

U-Shape 11 11 15 10 10 8 — —

Full Rounds 15 15 30 — — — — —

Half Rounds 12 12 20 — — — — —

Equipment (included and available)

Wall-Mounted TV with HDMI & VGA Connections y • • • • • • • — • • —

Video Conferencing System • • • • • • • — • • —

Available by Request conference phone, LCD projector, projector screen, whiteboards (includes markers), flip charts (includes markers), podium, microphone (hand-held and/or lapel)

Rates (charged per hour)

Tenants $20 z $40 z $20 z $10 z —

Non-Tenants $40 z $80 z $40 z X

x fixed setup y standard HDMI and VGA connections are available upon request to connect to a PC laptop; Macbooks and tablet devices are NOT compatible with our system converters and adapters are not provided z additional fees will be charged as required to recover the cost of services (i.e. security, janitorial, parking, etc.)

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z additional fees will be charged as required to recover the cost of services (i.e. security, janitorial, parking, etc.)

summary of Common AreasCommon Areas at Innovation PlaceThe following common areas are available for your

event. For capacity information, please visit the

detailed page for each common area.

• Concourse Common (page 29)

• Atrium Common (page 31)

• Galleria Common (page 33)

• Galleria Bowl (page 35)

• Garden Park (page 37)

• Ball Diamond (page 39)

Available EquipmentThe following equipment is available by request.

Please note that not all equipment is available for

each common area.

• sound system

• LCD projector

• projector screen

• whiteboards (includes markers)

• flip charts (includes markers)

• podium

• microphone (hand-held and/or lapel)

RatesTenants: No Charge

Non-Tenants: $40 / hour z

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ClearOne Video Conferencing system how-ToRooms• Candle Room

• Span Room

• Candle Span Room

• Boffins

• Philae Room

• Golden Room

• Atrium Business Centre Boardroom

• Concourse Meeting Room

• LFK Boardroom

AboutThe ClearOne video conferencing system includes

a wide-angle HD camera for coverage of the entire

meeting room. The meeting rooms have been

equipped with an internally-built microphone and

speaker system for complete coverage of the virtual

meeting environment.

It is intended to be easy to use with one simple

USB-cord hookup shown below.

This cord will double as an HDMI and AV hookup,

allowing you to duplicate your computer screen

onto the TV display while also having access to the

new ClearOne camera and audio equipment now

installed. All cords have been labelled with their

appropriate HDMI input for the TV. The regular HDMI

cords will remain available, but will not have access to

the ClearOne system.

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first-Time use setting AdjustmentsWhen using the ClearOne system for the first time,

there a couple things to be aware of:

• When the USB is first plugged into your computer,

it may take a couple minutes for the computer

to recognize the ClearOne system. Please allow

a few moments for your computer’s screen to be

duplicated to the TV.

• The settings on your web-based teams app*

(Zoom, Microsoft Teams, Webex, etc.) will need to

be adjusted.

- For the Atrium Business Centre Boardroom,

Concourse 210 Boardroom and

LFK Boardroom:

» Adjust the camera setting to: UNITE 50

» Adjust the speaker setting to:

COLLABORATE

» Adjust the microphone setting to:

COLLABORATE

- For the Philae Room, Golden Room, Candle

Span Room and Boffins

» Adjust the camera setting to: UNITE 50

» Adjust the speaker setting to: CONVERGE

» Adjust the microphone setting to:

CONVERGE

* The app may need to be restarted after the settings have been changed.

After the settings are adjusted for the first time, it will

be as easy as plug and play for future use.

Camera RemoteThe camera system is also provided with a remote

to zoom and pan on specific areas of the room. The

zoom can be adjusted with the up and down arrows.

After the camera is zoomed, use the left and right

arrows to adjust further*.

* The left and right arrows cannot be used when camera is fully zoomed out.

Additional Items for the Candle span RoomThe TV display is controlled via the Crestron system

(tablet on wall next to each TV). This allows the users

of the room to choose if they would like their content

displayed on both TVs, only one or have different

content displayed on either TV.

• On the Crestron display tablet,

select video > source.

- Span side – VidCon USB 1

- Candle side – VidCon USB 2

• Select the desired room display and then select

the appropriate source.

• If different content on either TV is desired, a

second laptop will need to be plugged in to the

additional USB-cord on the other TV.

Additional Items for boffinsfor best quality, please use Zoom or Microsoft Teams.

The video conferencing system in Boffins is equipped

with dual cameras; one is capable of facing the

audience, the other facing the presenting standpoint.

Both cameras are labeled as Unite 150. You are able

to select your preferred camera via the settings.

Volume in the space is controlled via the presenting

source (i.e. laptop, phone, etc.).

Boffins is equipped with Bluetooth. Pair your device by

selecting ClearOne BT-5ce0.

Wireless microphones are available upon request.

Quick ContactAbout Room BookingAbout CateringAbout Video ConferencingAdditional InformationRoom & Space LocationsCandle RoomSpan RoomCandle Span RoomBoffinsGolden RoomPhilae RoomLFK BoardroomLower Level 121Atrium BusinessCentre BoardroomConcourse Meeting RoomConcourseCommonAtrium Common(East / West)Galleria CommonGalleria BowlGarden ParkBall DiamondGames RoomSummary of Rooms and Event SpacesSummary of Common AreasClearOne Video Conferencing System How-To

Documents

Booking Information Bookings.pdf · Administration offices. Meter parking is also available with pay-by-phone at a rate of $1 ... smaller breakout rooms, access to an outdoor patio