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VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 1 of 28
BookofRegistryYourVehicleInventory/PoliceBookwithActive,SavedandSoldVehiclesSee the latest FAQs here: https://verifiny.zendesk.com/hc/en‐us/sections/360002262912‐Book‐of‐Registry‐
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 2 of 28
BookofRegistryontheVERIFIDashboardAfterloggingin,you’llseeyourVERIFIDashboard.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 3 of 28
Afterloggingin,you’llseeyourVERIFIDashboard.TheVERIFIDashboardhasseveralwaystoaccessyourBookofRegistryandvehiclesinyourBookofRegistry.
Area Item Description/HowTo1 SearchBox SearchyourBookofRegistrybyStockNumber,VIN,Make,ModelorColor
2 Sidebar ClickontheBookofRegistryonthesidebartoaccessyourcompleteBookofRegistry
3 BlueCircle Usethearrowinthebluecircletoexpandorcollapsethesidebar
4 BookofRegistry YourVehicleInventory/PoliceBook
5 RecentVehicles ThetenmostrecentvehiclesfromyourBookofRegistry
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 4 of 28
BookofRegistryClickontheBookofRegistryfromthesidebar.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 5 of 28
ClickontheBookofRegistryfromthesidebar.
Area Item Description/HowTo1 Sidebar ClickontheBookofRegistryonthesidebartoaccessyourcompleteBookofRegistry
2 ActiveVehiclesInventory Vehiclesinyourinventorythatareavailableforsale/trade/transfer
3 SoldVehicles Vehiclesthathavebeensold/traded/transferredinVERIFI
4 SavedVehicles Vehicleswithmissingorincompleteinformation
5 DownloadOptions DownloadthisinformationinCSV,PDF,XLSorXLSXformat
6 AddVehicle AddavehicletoyourBookofRegistry
7 ShowFilters ShoworClearFilters
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 6 of 28
BookofRegistry–ActiveVehiclesInventory This page displays vehiclesinyourinventorythatareavailableforsale/trade/transfer.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 7 of 28
BookofRegistry–SoldVehicles This page displays vehiclesthathavebeensold/traded/transferredinVERIFI
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 8 of 28
BookofRegistry–SavedVehiclesThispagedisplaysvehicleswithmissingorincompleteinformation.
Thispagedisplaysvehicleswithmissingorincompleteinformation.
ThisincludesvehiclesyoumighthavestartedaddingtoyourBookofRegistryandmaynothavefinishedaddingbecauseofmissinginformation.
VehicleswithmissinginformationfromyourDMSproviderwillalsobesavedhere.YouwillneedtoenterinthemissinginformationbeforethevehiclecanbeaddedtoyourBookofRegistryandbecomeavailableforsale.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 9 of 28
BookofRegistry–AddingaVehicle,Step1a
EnterintheVehicleIdentificationNumber(VIN),ModelYearandMakeofthevehicleto“GetVehicleDetails”.Allthreefieldsarerequiredandthe“GetVehicleDetails”buttonwillbeinactive(grey)untiltheseareentered.
Area Item Description/HowTo1 RequiredFields Requiredfields(markedwitharedasterisk)cannotbeleftblank/empty
2 VehicleIdentificationNumber(VIN) EnterintheVINforthevehicleyouareaddingtoyourBookofRegistry
3 ModelYear EntertheModelYearforthevehicle(inYYYYformat)
4 Make StarttypingintheMakeofthevehicleandselectthecorrectMakefromthelist
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 10 of 28
BookofRegistry–AddingaVehicle,Step1b
Afteryou’veenteredtheVehicleIdentificationNumber(VIN),ModelYearandMakeofthevehicle,clickon“GetVehicleDetails”.VERIFIwillpopulateinformationaboutthevehiclebydecodingtheVINusingtwodecoders–VINtelligenceandDataOne.
Area Item Description/HowTo1 GetVehicleDetails ClickonthisbuttontogetdetailsabouttheVIN,YearandMakeofthevehicleyouentered.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 11 of 28
BookofRegistry–VehicleDetails,Step2aTheVINlookupwillprepopulateVehicleDetails.Reviewtheinformationforaccuracyandupdateallfields.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 12 of 28
TheVINlookupwillprepopulateVehicleDetails.Notalldatawillbeprepopulated,youcanalsoeditandchangemostofthedata.Reviewtheinformationforaccuracyandupdateallfields.
Area Item Description/HowTo1 SuccessfulVINLookup VERIFIwilldisplayagreenmessageatthetopofthescreenwhenaVINlookupissuccessful
2 RequiredFields Requiredfields(markedwitharedasterisk)cannotbeleftblank/empty
3 ClassificationofVehicle Selectfrom:NeworUsed
4 BodyType ConfirmtheBodyTypeorselectfromthelistofBodyTypes
5 Model
ConfirmtheModelorentertheModel
6 Cylinders
SelectCylindersfrom:0through16
7 FuelType
SelectFuelTypefrom:Gasoline,BioDiesel,CompressedNaturalGas,Diesel,Diesel/ElectricHybrid,Electric,FlexFuel,GasElectric/Hybrid,HydrogenFuelCell,NaturalGas/Propane,None,Other,PluginHybrid
8 Color1
SelectColor1from:Black,Blue,Brown,Dark,Gold,Gray,Green,LightMaroon,NoColor,Orange,Pink,Purple,Red,Tan,White,Yellow
9 Color2
SelectColor2from:Black,Blue,Brown,Dark,Gold,Gray,Green,LightMaroon,NoColor,Orange,Pink,Purple,Red,Tan,White,Yellow(Optional)
10 UnladenWeight(LBS)
EntertheUnladenWeight(LBS)ofthevehiclebodyandallparts
11 SeatingCapacity
EntertheSeatingCapacity
12 MaximumGrossWeight(LBS)
EntertheMaximumGrossWeight(LBS)specifiedbythemanufacturer(Optional)
13 OdometerReading
EnterOdometerReadingpresentingthenumberofmiles/kilometerstraveled
14 OdometerCertificationCondition
SelectOdometerCertificationConditionfrom:ActualMileage,ExceedsMechanicalLimits,orNotActualMileage
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 13 of 28
BookofRegistry–VehicleDetails,Step2bAftertheVehicleDetailshavebeenselectedorentered.Reviewtheinformationforaccuracyandupdateallfields.
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BookofRegistry–PurchaseDetails,Step2cAddPurchaseDetailsfortheVehicle.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 15 of 28
Area Item Description/HowTo1 VehicleTakenonConsignment Selectfrom:YesorNo.
2 ProofofOwnershipDocument SelectProofofOwnershipDocumentfrom:ManufacturerCertificateofOrigin,NYStatetitle,Other,Outof
StateTitle,etc.
3 ProofofOwnershipDocumentNumber
EnterProofofOwnershipDocumentNumber
4 ProofofOwnershipState SelectProofofOwnershipStatefromthelistingofstates
5 PurchasedDate EnterthePurchasedDateandselectadatefromthecalendar.OrselectthePurchasedDatebyclickingthecalendaricon,andthenselectingadatefromthecalendar.
6 NameofPerson/DealerVehiclewasPurchasedfrom
Enterthenameofthepersonordealerthatthevehiclewaspurchasedfrom.OrentertheOrganizationNamewherethevehiclewaspurchased
7 Street EntertheStreetaddressoftheperson/dealerororganizationnamewherethevehiclewaspurchased.
8 City EntertheCity
9 State SelecttheStatefromthelistingofstates
10 ZipCode EntertheZipcode
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 16 of 28
BookofRegistry–PurchaseDetails,Step2dAfterthePurchaseDetailshavebeenselectedorentered.Reviewtheinformationforaccuracyandupdateallfields.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 17 of 28
BookofRegistry–MiscellaneousDetailsInthissection,youcanenterinoptionaldetailsfortheVehicle,includingStockNumber,LastPlateNumberandanyotherremarks.
Area Item Description/HowTo1 MiscellaneousDetails MiscellaneousDetailssuchastheStockNumber,LastPlateNumberandRemarkscanbeentered(Optional)
2 StockNumber/SKU/LOT
NumberTheStockNumbercanmatchthedealership’sformat.Acombinationof50alphanumericcharacterscanbeentered(Optional)
3 LastPlateNumber Enter LastPlateNumber(Optional)
4 Remarks EnterRemarks(Optional)
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 18 of 28
BookofRegistry–Saving/AddingaVehicleYoucannowSaveorAddthisVehicletoyourInventory.YoucanalsoCancel.
Area Item Description/HowTo1 Cancel SelecttheCancelbuttontocancelAddingaVehicle
2 SaveasDraft SelectSaveasDraftbuttontosaveinformation.Adraftcanbesavedatanytime
3 AddVehicle SelectAddVehiclebuttontocompletetheaddingvehicleprocess
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 19 of 28
BookofRegistry–SavingtheVehicleThisiswhathappensifyoudecidetoSavetheVehicleinsteadofaddingit.Youcanupdate/edititatalatertime.
AfterselectingAddVehicle,themessage“Vehicledetailshavebeensuccessfullysaved”willbedisplayedatthetopoftheBookofRegistry.Reviewtheinformationforaccuracy.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 20 of 28
BookofRegistry–UpdatingaSavedVehicleSelecttheSavedVehicleyouwanttoupdate/edit.
Area Item Description/HowTo1 UpdateDraft SelecttheUpdateDraftbuttontoupdateadraft
2 AddVehicle SelectAddVehiclebuttontoaddthevehicletoyourBookofRegistry
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 21 of 28
BookofRegistry–AddVehicleAddingaVehicletoyourBookofRegistrymakesitavailableforsale/trading.
Area Item Description/HowTo1 AddVehicle SelecttheAddVehiclebuttontoaddavehicletoyourBookofRegistryafterfieldshavebeenupdated.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 22 of 28
BookofRegistry–AddVehicleConfirmandattestthattheinformationyou’verecordedistrue,completeandaccurate.
Area Item Description/HowTo1 Attestation Attestationmessageisverifyingthattheinformationprovidedontheformistrue,completeand
accurate.
2 Cancel SelecttheCancelbuttontocanceltheprocess
3 Yes SelectYestoattest.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 23 of 28
BookofRegistry–VehicleSuccessfullyAddedYou’venowsuccessfullyaddedaVehicletoyourBookofRegistryinVERIFI!
Area Item Description/HowTo1 Confirmationmessage Message“Vehiclehasbeensuccessfullyadded”willbedisplayedatthetopoftheBookofRegistrypage.
2 VehicleRegistrationNumber(VIN) ClicktheVINnumbertoverifyvehicledetails.
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 24 of 28
BookofRegistry–Notes1. IfyourDMSproviderintegrateswithVERIFIandtheystartsendingdata,vehicleswillappearinyourActiveVehiclesInventory(ifallrequired
informationisprovided)orinSavedVehicles(ifsomeinformationismissingorisincomplete).2. Ifyou’dliketodiscussDMSintegrationwiththeVERIFIteam,[email protected]. TheVERIFIteamwillassistyouwithaone‐timecourtesyuploadtoyourBookofRegistryifyourDMScannotorwillnotintegrateVERIFIby
thetimeyouarereadytouseVERIFI.Pleasecontactusatbor@verifiny.com.4. TheVERIFIteamwillassistyouwithaone‐timecourtesyuploadtoyourBookofRegistryifyoudonotuseaDMSandhavevehicledatasaved
[email protected]. WhenaDealerselectsabodytypefromthefollowingMAKE&YEAREDITABLElist,theBookofRegistrywillallowthedealertoupdatethe
Make&YearoftheVINthatwasdecoded:
DMV_BODYTYPE_CDE DMV_BODYTYPE_DESC MAKE & YEAR EDITABLE
FIRE FIRE TRUCK YES
CONV CONVERTIBLE NO
SEDN SEDAN NO
SUBN SUBURBAN NO
4DSD FOUR‐DOOR SEDAN NO
2DSD TWO‐DOOR SEDAN NO
H/WH HOUSE ON WHEELS YES
ATV ALL TERRAIN VEHICLE NO
MCY MOTORCYCLE NO
H/IN HEARSE‐INVALID YES
LOCO LOCOMOTIVE NO
CUST CUSTOM YES
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 25 of 28
DMV_BODYTYPE_CDE DMV_BODYTYPE_DESC MAKE & YEAR EDITABLE
RPLC REPLICA YES
AMBU AMBULANCE YES
P/SH POWER SHOVEL YES
RBM ROAD BUILDING MACHINE YES
R/RD ROAD ROLLER YES
RD/S ROAD SWEEPER YES
S/SP SAND OR AGRICULTRAL SPREADER/SPRAYER
YES
SN/P SNOW PLOW YES
TRAV SNOW TRAVELER NO
MOBL SNOWMOBILE NO
TR/E TRACTION ENGINE NO
T/CR TRACTOR CRANE YES
TR/C TRUCK CRANE YES
SWT TRUCK W/SMALL WHEELS YES
W/DR WELL DRILLER YES
W/SR WELL SERVICING RIG YES
FPM FEED PROCESSING MACHINE YES
MCC MOBILE CAR CRUSHER YES
EMVR EARTH MOVER YES
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 26 of 28
DMV_BODYTYPE_CDE DMV_BODYTYPE_DESC MAKE & YEAR EDITABLE
TRAC TRACTOR YES
N/A NOT APPLICABLE NO
DELV DELIVERY TRUCK YES
DUMP DUMP TRUCK YES
FLAT FLAT BED TRUCK YES
PICK PICK‐UP TRUCK NO
STAK STAKE TRUCK YES
TANK TANK TRUCK YES
REFG REFRIGERATOR TRAILER YES
TOW TOW TRUCK YES
VAN VAN TRUCK YES
UTIL UTILITY YES
POLE POLE TRAILER YES
BOAT BOAT TRAILER YES
H/TR HOUSE TRAILER NO
SEMI SEMI‐TRAILER YES
TRLR TRAILER YES
LTRL LIGHT TRAILER YES
LSVT LOW SPEED VEHICLE ‐ TRUCK NO
BUS BUS(OMNIBUS) YES
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 27 of 28
DMV_BODYTYPE_CDE DMV_BODYTYPE_DESC MAKE & YEAR EDITABLE
LIM LIMOUSINE(OMNIBUS) YES
HRSE HEARSE(AMBULANCE) YES
TAXI TAXI NO
DCOM DISABLED COMMERICAL YES
CMIX CEMENT MIXER YES
MOPD MOPED NO
MFH MANUFACTURED HOME NO
SNOW SNOWMOBILE NO
LSV LOW SPEED VEHICLE NO
COUP Coupe NO
HTCH Hatchback NO
FLSZ Full‐Size NO
WAGN Wagon NO
MNVN Mini‐Van NO
SUV SUV NO
CHAS Chassis YES
COE Cab Over Engine YES
COMM Commercial NO
CONV Conventional NO
FLSZ Full‐Size NO
VERIFI User Guide ‐ Dealer| © All rights reserved 2018, 2019 Page 28 of 28
DMV_BODYTYPE_CDE DMV_BODYTYPE_DESC MAKE & YEAR EDITABLE
MNVN Minivan NO
SCHL School YES
Withthefollowingconsiderations:
Oncetheuserhasentered–VIN,YearandMakeandclickedon“GetVehicleDetails”.VERIFIallowstheusertoselectthe“Body‐Type”,ifthebody‐typeselected(isfromtheMAKE&YEAREDITABLEcategory);VERIFIwillunlock“YearandMake”fields.
Thesefieldsarelockedforallotherbodytypes. ThedealerwillhavetosubmitanattestationintheBookofRegistryconfirmingwhytheymadethisupdatetotheVIN.
6. ThelatestBookofRegistryFAQscanbefoundhere:https://verifiny.zendesk.com/hc/en‐us/sections/360002262912‐Book‐of‐Registry‐