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Pollution Incident Response Management Plan
Bombo Quarry Panama Street, Bombo, NSW Web Version - Note: Some details have been removed to protect individuals’ privacy
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 2 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
Document History
Title Bombo Quarry – Pollution Incident Response Management Plan
Number **
Version Author Issued Description
2.0 ** 1 July 2013 Updated and redrafted to suit Sydney Trains
2.1 ** 3 March 2017 Position titles updated inclusion of test date and updated manifest
24-hour Contact Details
Name Position Phone
** Manager Supply Chain Bulk Materials **
** Bombo Quarry Production Manger **
RMC On call officer
(Authorised to contact relevant authorities) **
Relevant Authorities Contact Details
Authority Phone
EPA 131 555
Kiama Council 4232 0444
Kiama Council – afterhours and Public Holidays 0417 686 477
NSW Ministry of Health - Illawarra PHU (Wollongong) 42216700
Work Cover NSW 131 050
Fire and Rescue NSW – Emergency 000
Fire and Rescue NSW – Pollution Incident 1300 729 579
NSW Department of Industry; Minerals Resources and Energy 1300 736 122
Note: If the situation warranted calling 000 as a first point of notification, you do not need to ring Fire and Rescue NSW again.
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 3 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
Contents
1 Introduction .............................................................................................. 4
1.1 Purpose and Scope ............................................................................................................................... 4
1.2 Roles and Responsibilities ..................................................................................................................... 4
2 Pollution Incident Response Management ............................................ 5
2.1 Potential pollution events ....................................................................................................................... 5
2.2 Inventory of Potential Pollutants ............................................................................................................ 5
2.3 Safety equipment ................................................................................................................................... 6
2.4 Contact details ....................................................................................................................................... 6
2.5 Communicating with neighbours ............................................................................................................ 6
2.5.1 Who will be notified .................................................................................................. 6
2.5.2 When will the Community be notified ....................................................................... 6
2.5.3 How will the Community be notified ......................................................................... 6
2.6 Minimising harm to persons on the premises ........................................................................................ 6
2.7 Maps ...................................................................................................................................................... 7
2.8 Actions to be taken during or immediately after a pollution incident ...................................................... 7
2.9 Pollution incident notification ................................................................................................................. 9
2.9.1 Notification to employees/contractors ...................................................................... 9
2.9.2 Notification to authorities .......................................................................................... 9
2.9.3 Relevant authorities contact details .......................................................................... 9
2.10 Staff training ......................................................................................................................................... 10
2.10.1 Induction ................................................................................................................ 10
2.11 Testing the Pollution incident response management plan ................................................................. 11
2.11.1 Test Register .......................................................................................................... 11
3 Definitions and Acronyms ..................................................................... 12
4 References .............................................................................................. 13
Appendices ..................................................................................................... 14
Appendix A Site emergency response plan ..................................................................................................... 14
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 4 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
1 Introduction
1.1 Purpose and Scope
This document provides the information and instructions for the management of pollution incidents at the Bombo Quarry located at Panama Street Bombo as required under Part 5.7A of the Protection of the Environment Operations Act 1997 (POEO Act).
This document sets out procedures to prepare, implement, keep and test a pollution incident response management plan covering pollution incidents related to the operations of Bombo Quarry until the appropriate emergency service agency arrives to take control, at which time response personnel will work
in conjunction with that agency.
The objectives of this plan is to:
Ensure comprehensive and timely communication about a pollution incident to staff at the premises, the Environment Protection Authority (EPA), other relevant authorities specified in the Act (such as local councils, NSW Ministry of Health, WorkCover NSW, and Fire and Rescue NSW) and people outside the facility who may be affected by the impacts of the pollution incident.
Minimise and control the risk of a pollution incident at the facility by requiring identification of risks and the development of planned actions to minimise and manage those risks.
Ensure that trained staff, identifying persons responsible for implementing it, and ensuring that the plan is regularly tested for accuracy, currency and suitability, properly implements the plan.
1.2 Roles and Responsibilities
Table 1.1: Roles and Responsibilities
Position Roles and Responsibilities
Manager Supply Chain Bulk Materials
Implements the PIRMP across the facility
Coordinates testing of the PIRMP
Conducts annual reviews of the PIRMP based on results of tests
Immediately notifies Sydney Trains Injury and Incident Hotline of the pollution incident
Notifies senior management of all pollution incidents
Production Manager Communicates requirements of the PIRMP to site staff
Coordinates immediate actions to mitigate impacts of the pollution incident
Coordinates the evacuation of site personnel to safe locations
Coordinates the movement of emergency service personnel on site
Bulk Materials Engineer
Organises training of staff in requirements of the PIRMP
Notifies affected community members during a pollution incident
Team Leaders, and all other personnel on site.
Immediately report all environmental incidents to site manager
Assists in the management of the pollution incident as directed
Sydney Trains Injury and Incident Hotline
Coordinates notification of pollution incidents to the relevant authorities
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 5 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
2 Pollution Incident Response Management
2.1 Potential pollution events
Events that could be, depending on site issues at the time, classed as a pollution incident are:
Significant accident involving a Fuel Truck, whilst onsite to refuel the storage tank. The risk is that an accident could occur to the vehicle, resulting in a puncture to its tank and fuel leakage.
Significant incident involving a Contractors Fuel Truck, within the confines of the quarry to refuel earthmoving equipment. The risk is that if an accident were to occur near the quarry entry, just south of Panama Street, there is the potential for leakage of fuel into the watercourse and then out to sea.
Significant incident involving the train locomotives within the confines of the quarry siding. The risk is that if there is a rupture to the loco's fuel tanks, there is the potential for leakage of fuel into the watercourse and then out to sea.
Significant incident involving the Explosives Truck whilst onsite to load product for a blast. The risk is that if there were to be an accident with this vehicle, the explosive 'inert' product could spill and might then mix with spilt fuel, thus creating the potential for an explosive mixture.
Significant incident involving damage to the quarry fuel reserve tank. The risk is that if there were to be a vehicle or truck accident in the vicinity of the fuel tank, any damage to the tank or the protective bund could result in leakage of fuel into the watercourse and then out to sea.
A detailed risk assessment is held in the site risk register.
2.2 Inventory of Potential Pollutants
Table 2.3 – Summary of potential pollutants
Potential Pollutants Quantity Control mechanism
Diesel Fuel Contained in plant and equipment on-board fuel tanks
Diesel fuel in bulk storage tank (20,000 litres)
Diesel fuel in petroleum company delivery vehicle
OEM Standard
Bunding to AS 1940
Transport of Dangerous Goods by Road and Rail Compliant
Lubricating Oil 24 x 200 litre Drums Internal storage shed with CPI separator on drainage
Waste oil 2000 litre waste oil tank Covered bunded area
Grease 10 x 200 litre Drums Internal storage shed with CPI separator on drainage
Paints and other flammable liquids
250 litres Flammable liquids cupboard
Ammonium Nitrate (60%)
5 Tonnes on vehicle not stored onsite
Transport of Dangerous Goods by Road and Rail Compliant
A detailed inventory of potential pollutants along with Material Safety Data Sheets is maintained in the site Hazards Materials Register held in Quarry Administration Office and the Production Manager’s Office.
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 6 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
2.3 Safety equipment
Safety equipment held on site includes fire extinguishers and spill kits. All mobile plant is fitted with fire extinguishers in accordance with the NSW Work Health and Safety (Mines and Petroleum Sites) Act2013.
Spill kits are located at workshops, stores and refuel bay.
2.4 Contact details
Contact details of key stakeholders are detailed in the front of this Plan.
2.5 Communicating with neighbours
2.5.1 Who will be notified
All community stakeholders that may be affected by an incident will be notified.
These include:
Neighboring residential property owners
Neighboring commercial properties
General public within the vicinity of the site:
o Pedestrians
o Motorists
o Users of nearby recreational facilities (beach, parks etc)
2.5.2 When will the Community be notified
If an incident presents a significant risk of causing material harm to persons, property, and/or the environment to an area that is not trivial, any community stakeholders within these areas will be notified at the earliest convenience.
2.5.3 How will the Community be notified
When it has been established that a community stakeholder is at risk from an incident that has the potential to cause material harm the following process will be implemented:
1. Community stakeholders will be contacted immediately after the relevant authorities have been contacted either by door knocking or telephone.
2. Stakeholders will be advised of recommended actions that can be taken to prevent or minimise material harm e.g. evacuate area, shut all doors and windows, cease drawing water for irrigation purposes.
3. After the incident has been contained and managed by key personnel and authorities subsequent communication will be undertaken by the Manager Supply Chain Bulk Materials and relevant environmental advisors. These may include:
Follow up telephone calls and/or face to face contact
Meetings with stakeholders
Written correspondence containing updates in regards to safety and environmental concerns associated with the pollution incident
2.6 Minimising harm to persons on the premises
Hazardous situations may require different responses depending upon the nature of the hazard. The following summarises the response scenarios which may be required:
Full evacuation: A situation that requires the evacuation of all occupants from the site to a designated safe assembly area.
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 7 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
Partial evacuation: Localised hazard that requires occupants to be moved away from the danger zone to a safe area within the site.
Shelter in place: Implemented when conditions external to the building, cause a greater hazard to occupants than remaining within the building.
No evacuation: It may also be determined by the Warden that no response is necessary for a given situation, e.g. if a fire alarm activates and a subsequent site inspection reveals no hazard. In this circumstance the Warden may deem that no evacuation or response in required.
Pollution incident response: Identified pollution incidents and hazards to human health an environment have been recorded in the site hazard register; refer to Appendix C for further detail. Response and control measures are out lined in the table below.
Incident /Hazard Likelihood Response/ control measure
Dust Probable (Likely to Occur) Application of water using water cart
Diesel fuel spill Improbable (Would only occur under exceptional circumstances)
Use spill kit or dam area with quarry fines if larger than 200 litres
Ammonium Nitrate (60%) Spill
Remote (May occur only in unusual circumstances)
Use spill kit or dam area with quarry fines if larger than 200 litres
Lubricating oil spill Improbable (Would only occur under exceptional circumstances)
Use spill kit or dam area with quarry fines if larger than 200 litres
Sediment laden storm water
Improbable (Would only occur under exceptional circumstances)
Retention Basins
Cleaning chemical Remote (May occur only in unusual circumstances)
Use spill kit
Flammable liquid fire Remote (May occur only in unusual circumstances)
Fire extinguishers
2.7 Maps
See Appendix A for the site emergency plan.
2.8 Actions to be taken during or immediately after a pollution incident
Actions to be taken are shown in the following flowchart:
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Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 8 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
Handle incident locally and report
as per normal processes
Call emergency services for
contact list
Is
external assistance
required?
YESNO
Assign staff and resources
to handle incident
Assist as required or
directed
Assess the situation
What is the potential impact on people and
the environment?
What substances are involved?
How much and where is it happening?
Secure area and make it
safe
Assign staff and resources
to handle spill
Notify Incident to Safety
Incident and Injury Hotline
1800 772 779
Notify Manager Supply
Chain Bulk Materials and or
Quarry Production Manager
Incident and Injury Hotline
notifies relevant authorities
A Pollution Incident has
been declared by a Senior
On-site Quarry Official on
CB radio
Immediately
Implement community
notification and provide
routine updates to affected
parties
Manager Supply Chain
Bulk Materials and or
Quarry Production Manager
or delegate
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Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
2.9 Pollution incident notification
A pollution incident is required to be notified if there is a risk of “material harm” to the environment, which is defined in Section 147 of the POEO Act as:
a) “harm to the environment is material if:
i. It involves actual or potential harm to the health or safety of human beings or to ecosystems that is not trivial, or
ii. It results in actual or potential loss or property damage of an amount, or amounts in aggregate, exceeding $10,000 (or such other amount as is prescribed by the regulations), and
b) b) loss includes the reasonable costs and expenses that would be incurred in taking all reasonable and practicable measures to prevent, mitigate or make good harm to the environment.”
2.9.1 Notification to employees/contractors
Incident notification to personnel on site is the responsibility of the Production Manager and will be via face-to-face communication or two-way radio. All personnel on site are to follow the directions of the Wardens during emergency situations, unless they reasonably believe their personal safety is at risk.
2.9.2 Notification to authorities
In the event that the emergency is a pollution incident the site manager is to contact the Incident And Injury hotline (Phone 1800 772 779) who will in turn contact the relevant authorities.
When notifying of an emergency incident, you will need to advise:
your identity and contact number,
the nature and location of the incident,
the urgency and help needed - Ambulance, Fire Brigade, Police,
details of immediate threats or hazards, and
that emergency services should report to main office off the Princess Highway for directions
2.9.3 Relevant authorities contact details
Note: The following information is supplied in the event that Incident and Injury Hotline cannot be contacted. If the Hotline is not contactable, the Manager Supply Chain Bulk Materials or Bulk Materials Engineer will contact the Authorities using the following numbers.
Authority Phone
EPA 131 555
Kiama Council 4232 0444
Kiama Council – afterhours and Public Holidays 0417 686 477
NSW Ministry of Health - Illawarra PHU (Wollongong) 4221 6700
Work Cover NSW 131 050
Fire and Rescue NSW – Emergency 000
Fire and Rescue NSW – Pollution Incident 1300 729 579
Sydney Trains - Quarries
Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 10 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
Additional Authority Contacts Phone
NSW Department of Industry; Minerals Resources and Energy 1300 736 122
Kiama SES 4233 2025
Kiama Fire Brigade 4232 1222
Kiama Ambulance 13 12 33
Note: If the situation warranted calling 000 as a first point of notification, you do not need to ring Fire and Rescue NSW again.
2.10 Staff training
The Manager Supply Chain Bulk Materials is to arrange appropriate training on the requirements for all staff. The training may be via printed or electronic material or briefing sessions, etc, at a minimum of twelve month intervals.
The site emergency control organisation (ECO) team shall include but not be limited to the Manager Supply Chain Bulk Materials, Bombo Production Manager and Bulk Materials Engineer and other employees appointed by the Manager Supply Chain Bulk Materials and Workplace Safety representative.
The ECO team is to be trained and be competent in:
the roles and responsibilities as described in the Site Incident Management Plan,
the layout of the site including evacuation routes and safe places,
responding to alarms and reports of site incidents,
the use of communication and emergency equipment including alarms and methods of raising an alarm, and
post-evacuation activities.
2.10.1 Induction
All staff new to a site shall receive a site induction and be advised of the Site Incident Management Plan. The induction shall include:
actions required in the event of a safety alert,
understanding the requirement for high risk areas,
reporting incidents and emergencies, and
the location of assembly area.
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Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 11 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
2.11 Testing the Pollution incident response management plan
The Incident Response Plan will be tested annually, or within 1 month of an Incident occurring, in order to determine whether the information in the plan is current and that the plan is capable of being implemented in an effective manner.
Tests will be in the form of a practical exercise, desktop simulations or “toolbox” exercises, and include all aspects of the plan including training.
Records of tests kept include:
The name of the persons carrying out the test;
The nature of the test;
The date of the test;
Any updates to the plan as determined from the test
An assessment made as to the effectiveness of the plan, whether the information included in the plan is accurate and up to date, and the plan is still capable of being implemented in a workable and effective manner.
2.11.1 Test Register
Test Date Person Who Carried Out Test
30/11/2016 **
Sydney Trains - Quarries Sydney Trains Environmental Management System
Bombo Quarry Pollution Incident Response Managmenent Plan
<System Procedure Title>
Custodian: Bulk Materials Engineer Sydney Trains Page 12 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
3 Definitions and Acronyms
Emergency Control
Centre (ECC)
Designated area for management of an emergency situation.
Manager Supply Chain Bulk Materials or Bulk Materials Engineer
Emergency Control Organisation (ECO) team member(s)
A person or persons appointed by the Manager Supply Chain Bulk Materials to direct and control the implementation of the site’s incident management procedures.
Emergency Services The NSW Police, Fire & Rescue NSW, NSW Rural Fire Service, Ambulance Service of NSW, State Emergency Service (SES), Volunteer Rescue Association (VRA) or any other agency that manages or controls an accredited rescue unit.
Hazard The source of potential harm or situation with a potential to cause loss.
Hazard identification Identification of the potential hazards that may arise on a site, and
the analysis and evaluation of those hazards.
Line Manager Sydney Trains personnel who have organisational responsibility for the management and/or supervision of subordinate staff.
PIRMP Pollution Incident Response Management Plan (this document)
Pollution incident means an incident or set of circumstances during or as a consequence of which there is or is likely to be a leak, spill or other escape or deposit of a substance, as a result of which pollution has occurred, is occurring or is likely to occur. It includes an incident or set of circumstances in which a substance has been placed or disposed of on premises, but it does not include an incident or set of circumstances involving only the emission of any noise.
Sydney Trains - Quarries Sydney Trains Environmental Management System
Bombo Quarry Pollution Incident Response Managmenent Plan
<System Procedure Title>
Custodian: Bulk Materials Engineer Sydney Trains Page 13 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
4 References
Environment Protection Licence 79 (NSW EPA)
NSW Work Health and Safety (Mines and Petroleum Sites) Act2013.
Protection of the Environment Operations Act 1997
Protection of the Environment Operations (General) Regulation 2009
Protection of the Environment Operations (General) Amendment (Pollution Incident Response Management Plans) Regulation 2012)
NSW Work Health and Safety Act 2011
Environmental guidelines: Preparation of Pollution Incident Response Management Plans; (NSW EPA) March 2012
EMS-11-WI-0214 Notify pollution incident
Sydney Trains - Quarries Sydney Trains Environmental Management System
Bombo Quarry Pollution Incident Response Managmenent Plan
<System Procedure Title>
Custodian: Bulk Materials Engineer Sydney Trains Page 14 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018
Appendices
Appendix A Site emergency response plan
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Bombo Quarry Pollution Incident Response Managmenent Plan
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Bombo Quarry Pollution Incident Response Managmenent Plan
Custodian: Bulk Materials Engineer Sydney Trains Page 16 of 16
Approver: Manager Supply Chain Bulk Materials UNCONTROLLED COPY WHEN PRINTED Issue Date: 03/04/2017
Review Date: 03/04/2018