Boca Raton CITY OF 201 WEST PALMETTO PARK ROAD· BOCA …
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CITY HA LL 201 WEST PALMETTO PARK ROA D· BOCA RATON, FL 33432- 3795 CITY OF PHONE: (561 ) 393-7700 (FOR HEARING IMPA IRED) T DD: (56 1) 338- 1226 Boca Raton www.myboca.us August 20, 2018 TO: Mayor and City Council FROM: Leif J. Ahnell, C.P.A., C.G.F.O. City Manager SUBJECT: Resolution for Work Order No. 2 with Currie Sowards Aguila Architects, Inc., Agreement No . 2018-016, dated May 4, 2018, for Professional Design Services for Fire Station No. 6 RECOMMENDATION: I recommend approval of the attached Resolution, which authorizes the City Manager to execute Work Order No. 2 with Currie Sowards Aguila Architects, Inc. (CSA) for Professional Design Services for Fire Station No. 6. BACKGROUND: In 1986, Fire Station 6 was designed and built at 1901 Clint Moore Road, Boca Raton FL 33496. The structure is approximately 5168 square feet situated on 1. 05 acres with easement constraints. The portfolio of fire stations in the City of Boca Raton have been brought up to modern standards with the exception of this structure which lacks dormitory facilities, medical decontamination room, protective clothing storage, laundry room and an adequate fitness area. The apparatus bay cannot house a standard 4 door cab medical transport unit. It is the intent of the City of Boca Raton to demolish the existing building and construct a new fire station within the same site footprint, similar in design and construction of existing Fire Station 7. The City selected CSA under RFP 2018-016. Work Order No.1 was previously executed by the City on August 3, 2018 and provides services for the Relocation and Temporary Fire Station No. 6 Site Plan, new Site Plan, and professional design services for Site Plan Approval. All work will be issued by Work Orders. Work Order No.2 will provide professional design services for the Demolition of the existing building, Schematic Design of the new Fire Station 6, Design and Construction drawings, permitting, bidding and LEED design and certification. Services also provide for project coordination and Guaranteed Maximum Price recommendation for the City selected Construction Manager at Risk. FISCAL IMPACT: The total estimated cost is $241,194.00 which has been budgeted for FY 18 and will be funded through account 181 -4471-541.65-83, CIP project number 250016. Document originated by: Kaylla K. Dixon, Construction Contract Administrator, Municipal Services STAY CONNECTED I) CJ @ - AN EQUAL OPPORTUNITY EMPLOYER -
Boca Raton CITY OF 201 WEST PALMETTO PARK ROAD· BOCA …
Resolution 131-2018CITY HA LL 201 WEST PALMETTO PARK ROAD· BOCA
RATON , FL 33432-3795CITY OF
PHO NE: (561 ) 393-7700 (FOR HEARING IMPAIRED) TDD: (561)
338-1226Boca Raton www.myboca.us
August 20, 2018
FROM: Leif J. Ahnell , C.P.A. , C.G.F.O. City Manager
SUBJECT: Resolution for Work Order No. 2 with Currie Sowards Aguila
Architects, Inc. , Agreement No. 2018-016, dated May 4, 2018, for
Professional Design Services for Fire Station No. 6
RECOMMENDATION: I recommend approval of the attached Resolution,
which authorizes the City Manager to execute Work Order No. 2 with
Currie Sowards Aguila Architects, Inc. (CSA) for Professional
Design Services for Fire Station No. 6.
BACKGROUND: In 1986, Fire Station 6 was designed and built at 1901
Clint Moore Road, Boca Raton FL 33496. The structure is
approximately 5168 square feet situated on 1.05 acres with easement
constraints. The portfolio of fire stations in the City of Boca
Raton have been brought up to modern standards with the exception
of this structure which lacks dormitory facilities, medical
decontamination room, protective clothing storage, laundry room and
an adequate fitness area. The apparatus bay cannot house a standard
4 door cab medical transport unit. It is the intent of the City of
Boca Raton to demolish the existing building and construct a new
fire station within the same site footprint, similar in design and
construction of existing Fire Station 7.
The City selected CSA under RFP 2018-016. Work Order No.1 was
previously executed by the City on August 3, 2018 and provides
services for the Relocation and Temporary Fire Station No. 6 Site
Plan, new Site Plan, and professional design services for Site Plan
Approval. All work will be issued by Work Orders.
Work Order No.2 will provide professional design services for the
Demolition of the existing building, Schematic Design of the new
Fire Station 6, Design and Construction drawings, permitting,
bidding and LEED design and certification. Services also provide
for project coordination and Guaranteed Maximum Price
recommendation for the City selected Construction Manager at
Risk.
FISCAL IMPACT: The total estimated cost is $241,194.00 which has
been budgeted for FY 18 and will be funded through account
181-4471-541.65-83, CIP project number 250016.
Document originated by: Kaylla K. Dixon , Construction Contract
Administrator, Municipal Services
STAY CONNECTED I) CJ @
- AN EQUAL OPPORTUNITY EMPLOYER -
AUTHORIZING THE CITY MANAGER TO EXECUTE WORK
ORDER NO. 2 WITH CURRIE SOWARDS AGUILA
ARCHITECTS, INC. FOR THE PURPOSE OF
PROFESSIONAL ENGINEERING SERVICES FOR THE
DESIGN AND CONSTRUCTION OF FIRE STATION NO. 6;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
REPEALER; PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Boca Raton, pursuant to Resolution No.
66-2018, has entered
into an agreement with Currie Sowards Aguila Architects, Inc. for
the purpose of providing
professional engineering services for the design and construction
of Fire Station No. 6 (the
"Agreement"); and
WHEREAS, said agreement provides that, prior to the commencement of
any
work under the Agreement, a specific work order must be approved by
a resolution of City Council;
and
WHEREAS, such work order has been prepared and a copy theref is
attached hereto;
now therefore
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BOCA
RATON:
Section 1. That the City Manager be authorized to execute Work
Order No. 2 with
Currie Sowards Aguila Architects, Inc., a copy of which is attached
hereto, together with such
nonmaterial changes as may be acceptable to the City Manager.
Section 2. That the cost of Work Order No. 2 authorized by the
resolution shall not
exceed $241 ,194.00 ( either payable at an hourly rate or by lump
sum payment, or a combination
thereof, as specified in the work order}, subject to authorization
of additional expenditures
pursuant to the Procurement Code of the City of Boca Raton.
Section 3. If any section, subsection, clause or provision of this
resolution is held
invalid, the remainder shall not be affected by such
invalidity.
Section 4. All resolutions or parts of resolutions in conflict
herewith shall be and hereby
are repealed.
Section 5. This resolution shall take effect 10 days after
adoption.
PASSED AND ADOPTED by the City Council of the City of Boca Raton
this
__ day of ________, 2018.
ATTEST:
~ro I
MAYOR SCOTT SINGER DEPUTY MAYOR JEREMY RODGERS
COUNCIL MEMBER MONICA MAYOTTE COUNCIL MEMBER ANDREA LEVINE O'ROURKE
COUNCIL MEMBER ANDY THOMSON
2
08/23/18
Consulting Services Work Order
City ofBoca Raton Fire Station No. 6
This Work Order, when executed, shall be incorporated in and become
an integral part of the Agreement for professional services between
the City of Boca Raton (CITY), Florida and Currie Sowards Aguila
Architects, Inc. (CONSULT ANT), dated May 4, 2018, hereafter
referred to as the Agreement.
Project Background
Work Order No. 2, includes professional design services required
for the preparation of construction documents, permitting and
bidding services for the demolition of existing building and a new
two-story approximately' 12,000 square foot facility for the Boca
Raton Fire Station No. 6 located at 1901 Clint Moore Road in Boca
Raton, Florida.
Services shall include preparation of permit and construction
documents and bid assistance, including specifications, attendance
at required public meetings, and coordination with CITY staff and
CITY selected Construction Manager at Risk (CMR).
In 1986, Fire Station No. 6 was designed and built at 1901 Clint
Moore Road, Boca Raton FL 33496. The structure is approximately
5168 square feet situated on 1.05 acres more or less with easement
constraints. The portfolio of fire stations in the City of Boca
Raton have been brought up to modem standards with the exception of
this structure which lacks dormitory facilities, medical
decontamination room, protective clothing storage, laundry room and
an adequate fitness area. The apparatus bay cannot house a standard
4 door cab medical transport unit. It is the intent of the City
ofBoca Raton to demolish the existing building and construct a new
fire station within the same site footprint, similar in design and
construction of existing Fire Station No.7.
Upon the completion of temporary facility construction for Fire
Station No. 6 and obtaining all permits, it is the intent ofthis
project to move the operations to a temporary off-site
trailer.
All deliverables from Work Order No.1 shall be incorporated in Work
Order No. 2. Work Order No. 1 services included relocation to
Temporary Fire Station 6, Site Plan for Temporary Fire Station, new
Fire Station No. 6 Site Plan and design services for Site Plan
approval.
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Scope of Services
The following is a description ofthe Scope of Services to be
provided under this Work Order No. 2, listed in Attachment C, but
are not limited to:
• Existing Fire Station No. 6 Building: o Demolition plans for
existing building including all site amenities. Existing site
improvements shall include but not be limited to pavements, parking
area improvements, retaining walls, fencing and landscape;
o Identification ofexisting conditions; o Preparation of demolition
documents for permitting; o Permitting and Bidding assistance; o
Assisting the C:MR in preparing the Demolition cost estimate and
project schedule; o Assistance during the demolition period.
The services required include, but are not limited to, field
verification and documentation, preparation of demolition
documents, assisting the CMR in Permitting and Bidding assistance,
and Contract Administration services.
• New Fire Station No. 6 Building: o Preparation of the
construction documents for permitting and bidding; o Permitting and
Bidding; o Review of CMR Construction cost estimate and project
schedule; o LEED design and Certification
The services required include, but are not limited to, Field
Verification and Documentation, Schematic Design, Design
Development Documents, Construction Documentation, Assist the CMR
in Permitting, Review the Guaranteed Maximum Pricing as prepared by
the CMR, and Bidding services.
During the preparation of these documents, CONSULTANT shall
coordinate with CITY and the CMR for constructability, permitting,
bidding, and budget compliance. Submittals shall be made to the
CITY for their review and comment. CONSULT ANT shall coordinate
with the Sustainable Design sub-consultant for LEED requirements
upon CITY approval. CONSULTANT shall coordinate with CITY for low
voltage, security, CCTV, card access, keying hardware and others
requirements. CONSULTANT shall make available to the CMR the
drawings for all permitting and other regulatory agencies to obtain
all necessary approvals. CONSULT ANT shall perform all
presentations and attend all meetings as required by all permitting
and other regulatory agencies.
CONSULTANT is responsible for the quality control (QC) oftheir work
and ofits sub-consultants. Sub-consultants for these tasks will
include Thompson Youngross Engineering Consultants, LLC (TYEC) for
electrical, mechanical, plumbing, and fire protection; McCarthy and
Associates dba Pennoni & Associates, Inc. (McCarthy) for
structural design; Diversified Consulting & Engineering
Services (DCES) for all civil design systems; Dave Bodker Landscape
Architecture I Planning, Inc. (Bodker) for final landscape and
irrigation systems; and LEED coordination as required with The
Spinnaker Group Management, LLC (Spinnaker).
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Task 1- Demolition Plans of Existing Building and Schematic Design
ofNew Proposed Building Services:
Demolition Plans of Existing Building Services: • CONSULTANT shall
attend kick-off meeting and prepare and distribute an agenda
and
meeting minutes for the projects. • CONSULTANT shall submit a
project schedule for CITY review and approval, within
ten (10) business days after receiving Notice-to-Proceed (NTP) and
prior to beginning work a project.
• CONSULTANT shall accurately record the existing conditions of the
building and the site, as necessary, to proceed with demolition
plans and specifications.
• CONSULTANT shall attend progress meetings and prepare and
distribute an agenda and meeting minutes for the projects.
• CONSULTANT shall assist the Cl\.1R as needed to provide itemized
demolition cost estimate and updated project schedule as
required.
• CONSULT ANT shall prepare required demolition plans and
specifications of existing building structure and foundation.
Details sufficient for the demolition ofall structures, and
existing site improvements, including but not limited to pavements,
parking areas, dumpster enclosures, selected perimeter walls,
landscaping areas, etc.
• CONSULTANT shall review and coordinate Demolition ofExisting
Building documents and itemized demolition cost estimate with
CMR.
• CONSULTANT shall provide quality assurance reviews for the
project. • CONSULTANT shall assist the CMR in obtaining all
required permits and approvals from
CITY, regulatory agencies, and authorities having jurisdiction, for
this project prior to the bidding.
• CONSULTANT shall prepare presentations and attend permit meetings
with CITY, regulatory agencies, and authorities having
jurisdiction; record and prepare meeting minutes. ·
• CONSULT ANT shall respond to all permit comments from CITY,
regulatory agencies, or authorities having jurisdiction, providing
supplemental information as required during the permitting process
through the issuance of the clarification or drawings/addendums as
needed.
• CONSULT ANT in conjunction, with the CMR is responsible for
determining which permits are required and which agencies are
applicable to the project.
Schematic Design of New Proposed Building Services: • CONSULT ANT
shall review all data furnished, including building design program,
project
budget, site conditions, applicable building codes, space
allocations, and special CITY requirements.
• CONSULT ANT shall prepare functional space plans based on
previously approved program for CITY review.
• CONSULTANT shall calculate areas and volumes, and analyze plan
efficiency of the design by usable area, area per person or other
method.
• CONSULT ANT shall analyze comparative systems with all
sub-consultants.
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• CONSULTANT shall prepare a general description of the project,
including proposed materials and equipment outlines.
• CONSULTANT shall begin research on finish materials, equipment,
furniture, fixtures and all required building systems. CONSULTANT
shall create products and materials file.
• CONSULT ANT shall start project outline list of anticipated
specifications sections. • CONSULTANT shall submit Schematic Design
documents for CITY review and approval.
These documents shall include, but not limited to, drawings,
descriptions, general notes, calculations, outline specification
listing, illustrative sketches and renderings, preliminary review
of itemized construction cost estimate and updated project schedule
as prepared by the CMR, proposed finish materials, fixed furniture,
fixtures and all required building systems for CITY review and
approval.
• CONSULTANT shall review and coordinate Schematic Design documents
and itemized construction cost estimate with CMR.
• CONSULTANT shall attend all coordination meetings with CITY to
address review comments.
• CONSULTANT shall prepare presentation ofoptional design features
and variations. • CONSULT ANT shall incorporate all changes and
comments by the CITY after
presentation. • CONSULTANT shall obtain written approval of
Schematic Design documents by CITY. • CONSULT ANT shall obtain
written authority to proceed with Design Development phase
by CITY.
• CONSULTANT shall prepare Design Development documents based on
the approved Schematic Design documents, the sufficiently annotated
and detailed to adequately convey the size and character of the
project and further define the finish materials, equipment, fixed
furniture, fixtures, structural, mechanical, electrical and any
special systems.
• CONSULTANT shall define Design Development documents for code
compliance and provide code requirements to the CITY.
• CONSULTANT shall review results of all investigations and tests,
including soil borings, and analysis.
• CONSULTANT shall define actual occupancy for each area, prepare
area calculations (net and gross), review building design program
and verify compliance for CITY review.
• CONSULTANT shall provide report completed by the structural
engineer on their review of applicable regulations.
• CONSULTANT shall coordinate with the mechanical and electrical
engineers to: - contact utility companies and public authorities
for services and initiate approval process; - investigate and
report on their review ofapplicable local, public and utility
regulations; - notify the Architect of space and location
requirements for systems; - provide all outputs to CITY for
review.
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• CONSULT ANT shall prepare and present Design Development
documents and submit for CITY review. These documents shall
include, but not be limited to, drawings, details, descriptions,
calculations, specifications, renderings, color boards ofroom
finish materials, review updated itemized construction cost
estimate prepared by the CMR, updated project schedule, and updated
finish materials, furniture, fixtures and all required building
systems for CITY review and approval.
• CONSULTANT shall review and coordinate Design Development
documents and updated itemized construction cost estimate with
CMR.
• CONSULTANT, including sub-Consultants shall present Design
Development documents and obtain all required permits and approvals
with various CITY departments and all required regulatory agencies.
CONSULTANT shall provide a report of the review comments and
respond to all permit comments from CITY, regulatory agencies, or
authorities having jurisdiction, providing supplemental information
as required during the permitting process through the issuance of
the clarification, report, or drawings/addendums as needed.
• CONSULT ANT shall attend all coordination meetings with CITY to
address and review comments.
• CONSULTANT shall obtain CITY's written approval of Design
Development documents.
• CONSULTANT shall obtain CITY's written authorization to proceed
to Construction Documents phase.
Task 3 - Construction Documentation (CD) Services:
• CONSULT ANT shall prepare Construction Documents based on the
approved Design Documents necessary to secure a building permit.
Bid specifications shall be prepared in conjunction with the
drawings. Documents will be LEED compliant with a LEED NC 4.0
scorecard to document possible credits achieved. Building will be
submitted to USGBC for LEED certification after CITY approval and
request.
• CONSULTANT shall finalize the finish materials, equipment, fixed
furniture such as cabinetry,.fixtures, structural, mechanical,
electrical and any special systems selection.
• CONSULTANT shall prepare final calculations ofnet and gross
areas. • CONSULTANT shall review updated itemized construction cost
estimate with CMR. • CONSULTANT shall coordinate with CMR on costs
and constructability elements • CONSULT ANT shall submit 3 0%, 60%,
and 90% of construction documents for CITY
review. CITY shall provide comments to CONSULT ANT within 14 days
of receiving the submittal.
• CONSULTANT shall attend all coordination meetings with CITY to
address review comments. CONSULTANT shall prepare the meeting
agenda, record and submit meeting minutes to CITY.
• CONSULT ANT shall incorporate all changes and comments by the
CITY after presentation.
• Once all comments are addressed, or if no comments or corrections
are necessary, CONSULT ANT shall submit the Final Plans and
Specifications, and any other
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document required for a complete design by CITY. CONSUL TANT shall
provide three (3) original signed and sealed sets of the Final
Design Package (24" x 36" plan sheets), together with an electronic
copy.
• CONSULTANT shall assist CMR and CITY in filing documents for
final approvals and permits.
• CONSULTANT shall obtain CITY's written approval of Construction
Documents. • CONSULTANT shall obtain CITY's written authorization
to proceed to Permitting
phase.
Task 4 - Permitting, Guaranteed Maximum Pricing and Bidding
Services:
Permitting Services: • CONSULTANT shall assist the CMR in obtaining
all required permits and approvals from
CITY, regulatory agencies, and authorities having jurisdiction, for
this project. • CONSULTANT shall submit the drawings to the CMR for
submission to all permitting
and grant agencies to obtain all necessary approvals prior to the
bidding. • CONSULTANT shall respond to all permit comments from
CITY, regulatory agencies, or
authorities having jurisdiction, providing supplemental information
as required during the permitting process through the issuance of
the clarification or drawings/addendums as needed.
• CONSULTANT shall attend permit meetings with CITY, regulatory
agencies, and authorities having jurisdiction, record and prepare
meeting minutes, and provide documentation to the CITY.
• CONSULTANT will assist the CMR in determining which permits are
required and which agencies are applicable to the project.
Guaranteed Maximum Pricing Services: • CONSULTANT shall make
available all documents to the CITY and the Construction
Manager at Risk (CMR) to obtain and review final bids, review
Guaranteed Maximum Price (GMP) from CMR, and assist in securing any
required construction permits from applicable permitting
agencies.
• CONSULTANT shall be available to respond to any questions that
arise, and prepare any supplemental drawings or plan revisions that
may be necessary to comply with the Guaranteed Maximum Price (GMP)
and obtain a permit for construction.
Bidding Services: • CONSULTANT shall provide all documentation
required for bidding and execution of
construction services. • CONSULTANT shall attend the pre-bid
meeting. CONSULTANT shall prepare and
distribute an agenda and pre-meeting minutes for the project. •
CONSULT ANT shall coordinate with the CMR to respond to questions
from prospective
bidders by answering bid questions, providing supplemental
information as required during the bidding process through the
issuance of the clarification or drawings/addendums as
needed.
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Task 5 - Leadership in Energy and Environmental Design (LEED)
Certification Services:
• The LEED Certification task shall be directed in writing by the
CITY, after the Construction Manager at Risk provides an accurate
cost estimate (GMP).
The CONSULT ANT and Sustainable Design subconsultant shall prepare
the necessary documents as required by the United States Green
Building Coalition (USGBC) with a goal of achieving Certified
(40-49 points) level. Services include, but are not limited to
Registration to LEED on line, payment of registration and
certification fees, conduct required design charrette, record
credits, and assist the design team with relevant sustainable
choices. If the CITY decides not to proceed with LEED
accreditation, then this task shall not be required. Sub-consultant
to provide LEED consulting services will be The Spinnaker Group
Management, LLC, for coordination with USGBC, and Thompson
Youngross Engineering Consultants, LLC for the energy modeling
requirements.
Other Project Assumptions
Services to be provided by the CITY and other related key
assumptions include:
1. CITY to provide required boundary and topographic survey for the
existing building site. 2. CITY to provide copies of existing
information regarding the existing building to be
demolished. 3. CITY to provide to the CONSULTANT any available
information for CITY provided
furniture, fixtures, and equipment affecting the design of the new
facility. 4. CITY shall provide all information related to
audio/visual and communication system
and equipment. CONSUL TANT shall coordinate with CITY and CITY
vendors for implementation.
5. CITY shall make available any relevant CITY staffmember with
knowledge of CITY preferences of systems, including card access,
keying, lighting fixture selection for maintenance optimization,
etc.
Work Order Performance and Deliverables
The proposed labor cost and associated expenses for the consulting
services described in this Work Order are summarized below and
detailed in Attachment "A". Labor costs, sub-consultant costs and
associated expenses for Architectural/Engineering services are
tabulated below on a Lump Sum and Not to Exceed (NTE) basis, and
are consistent with the Agreement. The compensation for the work
set forth in this work order shall not exceed $241,194.00.
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Sub- Consultant
CSA $22,500.00 TYEC McCarthy
2 Design CSA $36,100.00 TYEC $6,300.00 $45,650.00 Development
McCarthy $1,800.00 Services Bodker $1,450.00
3 Construction Documentation (CD) Services
CSA $70,000.00 TYEC McCarthy
Total Fees: $234,194.00
J;otg(f:i2]ect Fees andlixpenses $:J41,lJ..4.00i
Tasks 1 through 4 shall be payable as a combination of Lump-Sum fee
and Not-to-Exceed as noted above. Task 5, if selected will be
invoiced as a Lump-Sum fee. Invoicing shall be submitted monthly
based on percent completion of each Task and submission of a proper
invoice to the CITY.
For any task in this Work Order identified as payable on a lump sum
basis, the term "lump sum" shall mean that all services and related
deliverables described in such task shall be completed/performed by
CONSULTANT in full to the satisfaction ofthe CITY as detailed in
this Work Order and the Agreement for Professional Services between
CONSULTANT and the
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Summary of Proposed Reimbursable Expenses:
Reimbursable expenses billed in accordance with the Agreement=
$7,000.00 (NTE)
Task# Description Expense Cost 1-4 External Printing expenses
$2,700.00 5 LEED associated registration and certification fees
$4,300.00
Note: Any reimbursable amount not used shall not be invoiced.
Deliverables: CONSULTANT shall submit one (1) original set ofall
deliverables, along with one (1) electronic copy in DWG, PDF, Word,
Excel and Microsoft Project file format, as required.
Task 1- Demolition of Existing Building and Schematic Design of New
Proposed Building Services:
Demolition ofExisting Building Services: • Meeting agenda prior the
meeting and meeting minutes for the Kick offmeeting, progress
meetings, and pem1it meetings within three (3) calendar days of the
meeting. • Project schedule after each progress meeting where
revisions to the schedule have been
made or recognized within three (3) calendar days ofthe meeting. •
Review of CMR Itemized demolition cost estimate. • As-built
drawings representing existing conditions. • Complete demolition
plans and specifications. • Assist CMR in obtaining a Demolition
permit and approvals from CITY, regulatory
agencies, and authorities having jurisdiction, for this project
prior to the bidding. • Provide presentations and attend permit
meetings with CITY, regulatory agencies, and
authorities having jurisdiction. • Provide responses to all permit
comments from CITY, regulatory agencies, or authorities
having jurisdiction, providing supplemental information as required
during the permitting process through the issuance of the
clarification or drawings/addendums as needed, within three (3)
calendar days from receipt of the questions.
Schematic Design ofNew Proposed Building Services: • Functional
space plans.
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• Schematic concept plan alternatives. • Site development and
analysis. • Schematic building plans and elevations. • Conceptual
civil, landscape, irrigation, :rvIBP, structural systems and all
other building
systems plans, base calculations, main plans sketches and sections,
including standard typical details as required.
• Narratives and reports as required. • Meeting agenda prior the
meeting and meeting minutes for each progress meeting within
three (3) calendar days of the meeting. • Project schedule after
each progress meeting where revisions to the schedule have
been
made or recognized within three (3) calendar days ofthe meeting. •
Review of Cl'vfR. prepared Preliminary construction cost estimate.
• Schematic site development with CITY comments incorporated. •
Schematic Design documents with CITY comments incorporated. •
Updated narratives and reports.
Task 2 - Design Development Services:
• Complete Design Development documents to include, but are not
limited to, drawings, details, descriptions, general notes,
calculations, specifications, renderings, color boards ofroom
finish materials, review of updated itemized construction cost
estimate as prepared by Cl'vfR. and updated project schedule,
updated finish materials, fixed furniture, fixtures and all
required building systems for CITY review and approval.
• Conceptual civil, landscape, irrigation, :rvIBP, structural
systems and all other building systems drawings, base calculations,
main plans sketches and sections, including standard typical
details as required.
• Code compliance requirements. • Meeting agenda prior the
meetings, and meeting minutes for each coordination meeting
within three (3) calendar days of the meeting • Updated itemized
construction cost estimate and updated project schedule after
each
coordination meeting where revisions to the schedule have been made
or recognized within three (3) calendar days of the meeting.
• Assist the Cl'vfR. in obtaining All required permit and approvals
from CITY, regulatory agencies, and authorities having
jurisdiction, for this project.
• Provide presentations and attend permit meetings with CITY,
regulatory agencies, and authorities having jurisdiction.
• Provide responses to all permit comments from CITY, regulatory
agencies, or authorities having jurisdiction, providing
supplemental information as required during the permitting process
through the issuance ofthe clarification or drawings/addendums as
needed, within three (3) calendar days from receipt of the
questions.
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• Updated color and material selections. • Updated nan-atives and
reports. • Final Design Development drawings, with CITY comments
incorporated for CITY
review.
Task 3 - Construction Documentation Services
• Complete Construction Documents to include, but are not limited
to, drawings, details, descriptions, notes, schedules,
calculations, specifications, renderings, color boards of room
finish materials, review updated itemized construction cost
estimate prepared by the CMR and updated project schedule, updated
finish materials, furniture, fixtures and all required building
systems for CITY review and approval. Documents will be LEED
compliant with a LEED NC 4.0 scorecard to document possible credits
achieved.
• 30% Construction Documents package including construction
documeQts, specifications, all permit revisions, review updated
itemized construction cost estimate prepared by the CMR and updated
project schedule is required. CITY shall provide comments to
CONSULTANT within 14 days of receiving the submittal.
• 60% Construction Documents package including construction
documents, specifications, all pennit revisions, review updated
itemized construction cost estimate prepared by the CMR and updated
project schedule is required. CITY shall provide comments to
CONSULT ANT within 14 days of receiving the submittal.
• 90% Construction Documents package including construction
documents, specifications, all permit revisions, CMR prepared
updated itemized construction cost estimate and updated project
schedule is required. CITY shall provide comments to CONSULTANT
within 14 days of receiving the submittal.
• Final reports and nan-atives. • Final material and color boards.
• Three (3) original signed and sealed sets of 100% Construction
Documents package
including construction documents, specifications, all permit
revisions, updated itemized construction cost estimate and updated
project schedule is required.
• Meeting agenda prior the meetings, and meeting minutes for each
coordination meeting within three (3) calendar days of the
meeting
• Obtain USGBC for LEED certification after CITY approval and
request.
Task 4 - Permitting, Guaranteed Maximum Pricing and Bidding
Services
Permitting Services: • Meeting agenda prior the meeting and minutes
from the pennit meeting within tlrree (3)
calendar days of the meeting. • Provide responses to all permit
comments from CITY, regulatory agencies, or authorities
having jurisdiction, providing supplemental information as required
during the pennitting process through the issuance ofthe
clarification or drawings/addendums as needed, within three (3)
calendar days of receipt ofthe questions.
11 of 18
Guaranteed Maximum Pricing Services: • Provide on-going efforts,
clarifications and assistance during the Construction Manager
at Risk (C:MR) GMP process; and pennit review which includes, but
is not limited, to the following:
• Assist the CITY and CMR in filing documents required for CITY and
all permit approvals.
• Respond to GMP coordination and RFis from the CMR. • Provide
Addenda, ifnecessary, to clarify responses and/or drawing revisions
during the
GMP process for the CMR to update their bidding set., • Provide an
electronic set ofprints and specifications on file for the
CITY.
Bidding Services: • All documentation required for bidding and
execution ofconstruction services within
seven (7) calendar days after CITY' s approval ofthe 100% of
construction documents. • Coordinate with the CMR to respond to all
questions from prospective bidders by
answering Requests for Information, providing supplemental
information as required during the bidding process through the
issuance ofthe clarification or drawings/addendums as needed,
within three (3) calendar days ofreceipt ofthe questions.
• Memo of recommendation for bid responses within five (5) calendar
days of receipt of the bids.
Task 5 - Leadership in Energy and Environmental Design (LEED)
Certification Services:
Ifthis item is selected by the CITY, the CONSULTANT's subconsultant
shall submit required documents to USGBC for review and
acceptance.
12 of 18
Project Schedule and Completion Dates:
The duration and completion times ofall tasks are as indicated in
the project schedule shown in Attachment "B" and are summarized as
follows:
Task# Description Time to Complete from Notice To Proceed (in
days)
1 Demolition plans ofExisting Building and Schematic Design ofNew
Proposed Building Services
21 working days
2 Desirn Development Services 35 working days 3 Construction
Documentation (CD) Services 95 working days 4 Pe1mitting,
Guaranteed Maximum Pricing
and Bidding Services 70 working days, schedule controlled by
Building Department and other permitting agencies.
5 LEED Certification (Design) Services Design portion complete
prior to permit issuance. Construction credits to be completed
after final closeout.
The project shall be completed 240 working days from the time a
notice to proceed is received.
The CITY shall provide a separate, written ''Notice to Proceed" for
Task 4 and 5.
The CONSULTANT shall not commence work on this Work Order as
approved by the CITY to include as part of the Agreement referenced
above without a written "Notice to Proceed" from the Director of
Municipal Services.
13 ofl8
- - -----------
--------------
~~~~~
IN WITNESS WHEREOF, the CITY ofBoca Raton, at a regular meeting
thereof, by action ofthe City Council and directing the foregoing
be adopted, has caused these presents to be signed by the City
Manager, after execution by Currie Sowards Aguila Architects, Inc.
(CONSULTANT), and this Work Order shall be effective as of the date
ofexecution ofthis Work Order by the City Manager.
CITY OF BOCA RATON:
d Legal Sufficiency:
Attest: Date: _____________
14 ofl8
(See attached)
15 ofl8
ATTACHMENT "A"
SCHEDULE OF FEES - WORK ORDER 2 - 08/01/ 2018
Currie Sowards Aguila Architects (NTE) CSII Total I tielmb
JO!al
Principal Proj. Arch Proj. M gr Cadd I Cadd II Admin Labar
Siib-Consult IEl\penses fees
225.00 185.00 155.00 95.00 85.00 65.00 Totals (NT£) t~ I (NJIE)
\IS&ND:l TASK DESCRIPTION Task 1 - Demolition o f Existing
Building and Sch ematic Design of New Prooosed Building
Services
Demolition plans, details, & notes 2 8 10
Review approved pre liminary design 2 4 6 8 6 26
Coard scope with sub-consultants 2 8 10 4 10 34
Prepare demolition p lan 6 8 8 22
Review svstem options 4 9 21 4 6 44
Prepare spec TOC 2 8 10
Coordinate wi th CMR 2 4 0.38 6.38465
Prepare SO submittal for review l 2 3 4 1 11
Consultant Total Hours 13 23 60 32 34 1.38 163
NTE Consultant Fee Total 2,92S.O0 4,255.00 9,300.00 3,040.00
2,890.00 90.00 $22,500.00 22,500.00 7,825.00 750.00 31,075.00
LS Thompson Youngross Engineering Consultants - MEP $4,725.00
LS McCarthy & Associates - Structural $1,350.00
LS Dave Bedker Landscape Archit ecture - Landscaping
$1,750.00
Total Task 1 - Fee amount $30,325.00 $22,500.00 $7,825.00 $750.00
$31,075.00
Task 2 - Design Development Services
Review Schematic Design Docs 4 4 20 15 12
Finalize all space allocations 4 4 12 8 8
Coordinat e wi th Sub-Consultants 2 12 5 2
Begin Outline specifications 2 12 4
Finalize system selections 8 16 4 4
Finalize material finishes 4 4 12 8 16
Begin hardw are selections 8 4 4
Coordinate wi th City provided items 12 6
Prepare DD submittal for review (30%) 2 4 4 4
Miscellaneous tasks 2 4 4 2 4
Consultant Total Hours 14.00 30.00 112.00 54,00 52.00 8 270
NTE Consultant Fee Total 3,150.00 5,550,00 17,360.00 5,130.00
4,420.00 520 $36,100.00 36,100.00 9,550.00 750.00 46,400.00
LS Thompson Youngross Engineering Consultants - MEP $6,300.00
LS McCarthv & Associates - Structural $1,800.00
LS Dave Bedker Landscape Ar chitecture - Landscaping
$1,450.00
Total Task 2 - Fee amount $45,650.00 $36,100.00 $9,550.00 $750.00
$46,400.00
Task 3 - Construction Documentation (CO} Services
Review Design Development Docs 4 4 20 14 12 54
Implement review comments 2 8 32 68 24 134
Coordinate wi th Sub-Consultants 24 40 64
Prepare final specifications 4 6 72 24 106
Finalize all materials and finishes 2 4 10 16 32
Prepare & submit 60% docs 4 5 2 11
Coordinate wi th CMR 12 24 36
Consult w it h permittine: authorit ies 6 6
Review and coordinate all documents 5 4 16 12 8 45
Preoare and submit 90% docs 4 4 2 10
Make documents ready for bid & permit 4 2 8 12 10 2 38
Miscellaneous tasks 2 4 5 4 4 1 20.308
Consultant Total Hours 23 38 207 183 74 31 556
NTE Consultant Fee Total 5,175.00 7,030.00 32,085.00 17,385.00
6,290.00 2,035.02 $70,000.00 70,000.00 42,200.00 BOO.DO
113,000.00
LS Thompson Youngross Engineering Consultants - MEP
$12,600.00
LS McCarthy & Associates - Struct ural $5,850.00
LS Dave Bedker landscaoe Architecture - landscaping $1,750.00
LS Diversified Consulting & Englneering Services - Civil
$22,000.00
Total Task 3 - Fee amount $112,200.00 $70,000.00 $42,200.00 ~00
$113,000-00
Task 4 - Permitting, Guaranteed Maximum Pricim~ and Bidding
Services
Coordinate with CMR on required docs 1 l 2 4 8
Respond to anv RFls 1 2 6 8 4 21
Respond to permit review comments 2 2 4
Implement required plan revisions l 8 4 13
Re·issue revised documents 4 2 6
Meet ings with City staff 1 2 3
Miscellaneous tasks 1 4 2 2 3 12
Consultant Total Hours 2 8 16 18 18 5 67
NTE Consultant Fee Tota! 450.00 1,480.00 2,480.00 1,710.00 1,530.00
325.00 $7,976.00 7,976.00 2,475.00 400.00 10,851.00
LS Thompson Youngross Engineering Consultants - MEP $1,575.00
LS Dave Bedker landscape Architecture - landscaping $900.00
Total Task 4 • Fee amount $10,451.00 $7,976.00 $2,475.00 $400.00
$10.AS1.00
Task 5 - LEED Certification (design) Services LS The Spinnaker
Group- LEED consultant $20,568.00 0.00 35,568.00 4,300.00
39,868.00
LS Thompson Youngross Engineering Consultants - Energy Modeling
$15,000.00
Tota l Task 5 - Fee amount $35,568.00 0.00 35,568.00 $7,000.00
42,568.00
Sammarvaf.Fees Total Consult ant Labor (NTE) $136,576.00
To ta l Sub-Consultant (LS) $97,618.00
Total Reimbursables $7,000.00
All Totals SZIL194.l)O
City of Boca Raton Fire Station No. 6 Project Schedule
CITY OF SOCA RATON-FIRE STATION~ WORK ORDER 2- PROJ!aCT PRODUCTION
SCHEDULE
AUGUST l . 2018
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~ • NOTICETOPP.OCEE0
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~ - REVIEW______ I 1 d•1P.lc.n 10120.'l8! Llc:11111'20115
DESIGN DEVELO?MENT 35 d.ay,1 f.lc'n~1D/1511 e. Fri 11/3011e
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P.ollt,d UpTa1k
ATfACHMENT •l',C" Work Order No. 2
City of Boca Raton Fire Station No. 6 Master List ofTasks -Required
by Fire Department
See attached schedule General Description of Services- Major and
Minor
The following is a general description of services that may be
requested ofthe CONSULTANT: 1. Meetings with Fire-Rescue Staff,
City Staff and the City Council to receive conceptual ideas,
refine the project objectives, answer questions on the work
product, etc. 2. Review ofCost Estimates prepared by the CMR 3.
Conceptual Artist Rendering 4. Conceptual Site Plan 5. Conceptual
Floor Plan 6. Asbestos Survey 7. Geotechnical (Soil Density
Testing) Survey 8. Final Site Plan. 9. Final Floor Plans. 10. Final
Artist Rendering (For Community Appearance Board permit
submittals). 11. Environmental Survey (Audit) & Plan. 12.
Monument Sign Plans. 13. Paving, Pavement Marking & Signage
Plans. 14. Storm-water Drainage Plans. 15. Potable Water Plans
(including on-site fire hydrant & fire main). 16. Sanitary
Sewer Plans. 17. Landscape Irrigation Plans. 18. Landscape Plans.
19. Dumpster Enclosure Plan. 20. Electrical Plans. 21. Plumbing
Plans. 22. Mechanical Plans (Air Conditioning/Heating). 23. Special
Equipment Plans (PlymoVent Exhaust System, etc.). 24. Telephone,
Computer, & Cable TV Wiring Plans. 25. Public Address System
Plans. 26. Fire Sprinkler Plans. 27. Fire Alann Plans. 28.
Emergency Generator, Generator Enclosure & Fuel Tank Plans. 29.
Elevator Plans. 30. Emergency Traffic Light Plans (ifneeded). 31.
Equipment Schedules (doors, windows, etc.). 32. Technical
Specifications. 33. Interior Space Planning. 34. Interior
Furnishings Schedule. 35. Other Documents Deemed Necessary for
Complete Construction Documents (ie. Elevations). 36. As-Built
Plans. 37. Plans for the removal of leased modular structure and
demolition of temporary facilities. 38. Structural Analysis
17 ofl8
39. Entrance Roadway Plans (separate from on-site improvements).
40. Construction Administration - Upon approval of WO#3, the
architectural firm shall provide
services during construction to include: review of contract
submittals; responses to questions and issuance ofclarifications
related to the documents; perfo1m periodic observations ofthe work
to insure compliance with the requirements and intent of the
construction documents; review the contractor's request for
payments; review and prepare change orders and construction change
directives as may be required; perfo1m final punch-list review in
accordance with the contract; and final project close-out.
41. Temporary Fire Station Construction Documents-The CONSULTANT
shall provide documents as needed for the placement of a temporary
mobile trailer on the designated site. The documents will include
indication of the location ofthe trailer, ramps and stairs, screen
enclosures, parking and driveway layout, required informational and
traffic control signage, station signage, fencing, domestic water
connection riser to existing hydrant, sanitary holding tank
location, FPL electrical power connection riser, and BellSouth
telephone connection. The CONSULTANT shall assist the CITY in
obtaining necessary permits and approvals, including but not
limited to Florida DOT, City Planning & Zoning Site Plan
approval, and City Building Pennit.
42. Preliminary meetings with City ofBoca Raton Municipal Services
Department personnel and other professional team members (Limit 6
hours, 2 meetings@ 3 hours each).
43. Meetings with South Florida Water Management District (SFWMD)
and Lake Worth Drainage District (L WDD) to detennine drainage
design parameters (Limit 6 hours, 2 meetings@ 3 hours each).
44. Prepare a storm water management plan and report to obtain
conceptual approval. 45. Review meetings with City ofBoca Raton
personnel and other professional team members
(Limit 9 hours, 3 meetings @3 hours each). 46. Prepare a master
storm water collection system plan. 47. Prepare a master water
distribution system plan. 48. Prepare a master sanitary sewer
collection system plan. 49. Prepare an engineer's estimate of cost.
50. Obtain conceptual permits from the South Florida Water
Management District and the Lake
Worth Drainage District.