BOC Agenda 06-19-2018 - co.washington.or.us · Lottery Funds for 2017-18 (All CPOs) 167 w. Adopt Supplemental Budget for Fiscal Year 2017-18 169

Andy Duyck Chairman

Dick Schouten District 1

Greg Malinowski District 2

Roy Rogers District 3

Bob Terry District 4

Vice Chair

June 19, 2018 10:00 a.m.

Hillsboro Civic Center Shirley Huffman Auditorium 150 E. Main Street, Hillsboro, OR 97123, p: 503-846-8681

www.co.washington.or.us/BOC

Robert Davis, County Administrator Bill Gaffi, General Manager, Clean Water Services 1

http://www.co.washington.or.us/BOC

BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2018.

Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in 1992. He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More recently, the Intertwine Alliance gave Commissioner Schouten a 2014 “Force of Nature Award,” and Community Partners for

Affordable Housing gave the Commissioner a 2015 “Kerkof Award” for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December 2020.

Greg Malinowski, District 2 Commissioner: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January 2011. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a past

chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December 2018.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020.

Bob Terry, District 4 Commissioner and Vice Chair: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January 2011. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Mr. Terry retired from Fisher Farms in 2016. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at

Jefferson College, Hillsboro, MO, and attended the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December 2018.

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http://www.cleanwaterservices.org/

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 9

OTHER COUNTY AND CWS CONTACTS 9

MEETINGS AND SCHEDULES

Current Meeting Schedule 10

Regular Business Meetings 10

Worksessions 10

Second and Fifth Tuesdays of the Month 10

Ordinance Testimony Time Limits 11

Alternatives to Televised Proceedings 11

Meeting Protocol 12

Meeting Calendar 13

HOUSING AUTHORITY BOARD OF DIRECTORS

1. ORAL COMMUNICATION (2-Minute Opportunity)

2. CONSENT AGENDA

Approval of Minutes –April 3, 2018 (click to access electronic copy)

a. Authorize Increase of Contract for Fence Installation and Repair Services (2018.047E)

15

b. Approve the Housing Authority Operating Budget for FY 2018-19 (All CPOs)

17

c. Authorize Property, Liability, Earthquake, and Vehicle Insurance Premium Payments for Fiscal Year 2018-2019 (All CPOs)

19

3. ACTION

a. Authorize Renovation Work for the “Noble House” and Authorize Executive Director Approval for this Work (All CPOs)

21

4. ORAL COMMUNICATION (5-Minute Opportunity)

5. BOARD OF DIRECTORS ANNOUNCEMENTS

6. ADJOURNMENT

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http://www.co.washington.or.us/BOC/meetings/upload/HA-Minutes-040318.pdf

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. BOARDS AND COMMISSIONS

a. Appoint Member to the Homeless Plan Advisory Committee (HPAC)

(All CPOs) 23

4. PUBLIC HEARINGS – CLEAN WATER SERVICES

a. Hold Public Hearing and Adopt Resolution and Order to Adopt Clean Water

Services’ Fiscal Year 2018-19 Budget and Make Appropriations (All CPOs) 25

b. Hold Public Hearing and Adopt Rates and Charges Resolution and Order for

Fiscal Year 2018-19 (All CPOs) 31

5. PUBLIC HEARINGS – COUNTY BUDGET

a. Adopt the 2018-19 Fiscal Year Budget, Make Appropriations and Levy Taxes

for Washington County (All CPOs) 37

b. Adopt the 2018-19 Fiscal Year Budget, Make Appropriations and Levy Taxes

for the Enhanced Sheriff’s Patrol District (All CPOs) 43

c. Adopt the 2018-19 Fiscal Year Budget, Make Appropriations and Levy Taxes

for the North Bethany County Service District for Roads (All CPOs) 49

d. Adopt the 2018-19 Fiscal Year Budget, Make Appropriations for the Service

District for Lighting No. 1 (SDL No. 1) (All CPOs) 55

e. Adopt the 2018-19 Fiscal Year Budget, Make Appropriations and Levy Taxes

for the Urban Road Maintenance District 59

f. Adopt Supplemental Budget for Fiscal Year 2017-18 65

6. PUBLIC HEARING – SUPPORT SERVICES

a. Adopt Fee Schedule for Fiscal Year 2018-19 69

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7. PUBLIC HEARINGS – LAND USE AND TRANSPORTATION

a. Consider the Annexation of Three (3) Parcels and Right-of-Way on SW

Brookman Road Totaling Approximately 43 Acres to Clean Water Services (CWS)(18-008 LRP/BC) (CPO 5)

73

b. Consider the Annexation of Two (2) Parcels and Right-of-Way on SW 147th

Place Totaling Approximately 1.6 Acres to Tualatin Hills Park & Recreation District (THPRD)(18-009 LRP/BC) (CPO 7)

77

c. Consider the Annexation of Four (4) Parcels and Right-of-Way on SW Haide,

SW Elwert and SW Kruger Roads Totaling Approximately 85 Acres to Clean Water Services (CWS)(18-010 LRP/BC) (CPO 5)

81

8. PUBLIC HEARING – SERVICE DISTRICT FOR LIGHTING

a. Approve Changes and Establish New Maximum Annual Assessments for

Fiscal Year 2018-2019 for Service District for Lighting No. 1 (All CPOs) 85

9. ACTION – LAND USE AND TRANSPORTATION

a. Adopt Annual Road Maintenance Program for Fiscal Year 2018-2019

(All CPOs) 91

10. PUBLIC HEARING – COUNTY COUNSEL

a. Conduct Third Reading Second Public Hearing of A-Engrossed Ordinance

No. 830 – An Ordinance Prohibiting the Keeping of Exotic Animals (All CPOs)

95

11. ORAL COMMUNICATION

12. BOARD ANNOUNCEMENTS

13. ADJOURNMENT

CONSENT AGENDA

MINUTES

June 5, 2018

(continued)

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http://www.co.washington.or.us/BOC/meetings/upload/BCC-Minutes-060518.pdf

CLEAN WATER SERVICES

a. Award Contract to Construct the Washington Drive and Cedarcrest Street

Storm Improvement Project No. 6833 to Turney Excavating Inc. (CPO 4M) 103

b. Approve First Amendment to Assignment Agreement Between Clean Water

Services and Clean Water Institute 105

c. Approve Second Amendment to Loan Agreement Between Clean Water

Services and Clean Water Institute 107

d. Approve Contract for Workers’ Compensation Insurance for Fiscal Year

2018-19 with Special Districts Insurance Services 109

e. Approve a One-Year Renewal of the Contract for Purchase of Aluminum

Sulfate with Chemtrade Chemicals Us LLC 111

f. Approve a One-Year Renewal of the Contract for Purchase of Ferric Chloride

Solution with Kemira Water Solutions, Inc. 113

g. Approve a One-Year Renewal of the Contract for Purchase of Sodium

Bisulfite with Two Rivers Terminal, LLC 115

h. Adopt Resolution and Order Transferring Previously Approved Fiscal Year

2017-18 Appropriations (All CPOs) 117

i. Adopt Capital Improvements Program for Fiscal Years 2019-23 (All CPOs) 121

j. Award a Three-Year Contract for Purchase of Sodium Hypochlorite to HASA

Inc. and a Back-Up Contract to JCI Jones Chemicals, Inc. 125

k. Approve Contract for Landscape Maintenance Services with Relay Resources 127

l. Approve Contract for Professional Services for Engineering Services During

Construction with Black & Veatch Corporation for the Durham Advanced Wastewater Treatment Facility Phase 5 Secondary Treatment Expansion Project No. 6757 (CPO 4M)

129

m. Direct Clean Water Services to Prepare an Engineering Study and Assessment

Report for the Possible Formation of the Moss Street Sanitary Sewer Local Improvement District Project No. 6595 (CPO 3)

131

n. Endorse Boundary Change Proposal No. 18-010 for Annexation to Clean

Water Services' Service District (CPO 5) 135

o. Endorse Boundary Change Proposal No. 18-008 for Annexation to Clean

Water Services' Service District (CPO 5) 139

p. Award a Three-Year Contract for Purchase of Sodium Hydroxide to Northstar

Chemical, Inc. and a Back-Up Contract to Univar USA Inc. 143

q. Direct Clean Water Services to Prepare an Engineering Study and Assessment

Report for the Possible Formation of the King City Garden Villas Pilot Sanitary Sewer Local Improvement District Project No. 6948 (CPO 4B)

145

r. Approve Preliminary Engineering Study and Assessment Report and Establish

the 83rd Ave Sanitary Sewer Local Improvement District Project No. 6944 (CPO 3)

149

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LAND USE AND TRANSPORTATION

s. Approve Bid Award and Execute Contract for the SW River Road Shoulder

Widening (SW Farmington Road to SW Scholls Ferry Road) Project (CPO 10) 155

t. Approve Bid Award and Execute Contract for the NW David Hill Road

Culvert Replacement Project (CPO 12F) 157

u. Approve Declaration of Necessity and Protective Rent Payments for Right-of-

Way Acquisition for the SW Taylors Ferry Road #401 (URMD 17-18) Sidewalk and SW Taylors Ferry Road Bridge #1207 Replacement Projects (CPO 3 & 4M)

159

COUNTY ADMINISTRATIVE OFFICE

v. Approve Capital Funding Contribution to Adelante Mujeres from Video

Lottery Funds for 2017-18 (All CPOs) 167

w. Adopt Supplemental Budget for Fiscal Year 2017-18 169

x. Adopt Year-End Budget Adjustments to the Fiscal Year 2017-18 Washington

County Budget 173

HEALTH AND HUMAN SERVICES

y. Amend Intergovernmental Agreement with the Oregon Health Authority to

Provide Public Health Services in Washington County 175

HOUSING SERVICES

z. Approve Plan to Prevent and End Homelessness (All CPOs) 177

OFFICE OF COMMUNITY DEVELOPMENT

aa. Award Contracts for the Wood Stove Exchange Program (2018.039P for

Fiscal Year 2018/19) 179

bb. Award Emergency Solutions Grant (ESG) Project Agreement to Community

Action Organization 181

SHERIFF’S OFFICE

cc. Approve Amendments to Intergovernmental Agreement with City of Banks to

Provide Law Enforcement Services 183

dd. Approve Amendment to Intergovernmental Agreement with City of Gaston to

Provide Law Enforcement Services 185

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SUPPORT SERVICES

ee. Approve Street Plug Dedications to the Public for Road Right-of-Way

(CPO 1, 3) 187

ff. Accept Bids/Award Contracts for Modular System Furniture Installation

Services for Leased Buildings (2018.054B) 191

gg. Approve Resolution and Order Adopting the Fiscal Year 2018-19 Pay Plan

Adding New Classifications and Incorporating Pay Adjustments for Certain Represented and Non-Represented Classifications

193

SERVICE DISTRICT FOR LIGHTING

hh. Form Assessment Area, Authorize Maximum Annual Assessment, and Impose

a First Year Assessment for Miles Partition (CPO 3) 205

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COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator

Rob Massar, Assistant County Administrator 846-8685

County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, Rich Hobernicht

846-8741 Health & Human Services, Marni Kuyl Including Animal Services, Disability, Aging and Veterans Services

846-4402

Auditor, John Hutzler 846-8798 Housing Services, Komi Kalevor, Director 846-4794

Community Corrections, Steve Berger 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew

Singelakis, Director 846-4530

Cooperative Library, Lisa Tattersal 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685

Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General

Manager 681-3602

Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs Manager

681-4450

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MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below. Regular Business Meetings The Board meets to consider the items published in its Board Agenda at the times noted above. Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room C113c of the Hillsboro Civic Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers.

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Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements: • Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call

the meeting to order.

• Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.

• Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

• Presentations, Proclamations, Boards and Commissions

• Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.

• Regular Agenda Items: Regular agenda items are also known as “action” items. These items are less formal and are not public hearing items but still require the Board to take individual action on them.

• Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.

• Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.

• Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call 503-846-8685 and request a verbatim transcript for this meeting. Those with hearing impairments may call 711 to relay requests for transcripts.

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Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5 p.m., on the Monday preceding the meeting. Persons with hearing impairments may call 711. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5 p.m. on the Thursday preceding the meeting date at 503-846-8685. Persons with hearing impairments may call 711. Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record.

3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

Additional Meeting Materials Documents identified as Clerk’s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk’s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda.

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BOARD OF COMMISSIONERS MEETING CALENDAR

Worksession Meeting Place:

Civic Center, Room C113c

Regular Meeting Place: Civic Center Shirley Huffman Auditorium

Tuesday, June 19, 2018 Worksession – 8:30 a.m.

Board Meeting* – 10:00 a.m.

*FY 2018-19 Budget Adoption.

A supplemental budget for FY 2017-18 will be considered.

Tuesday, June 26, 2018

BOC/CWS Retreat 11:30 a.m. – 1:30 p.m.

Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, July 3, 2018 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, July 10, 2018 Extended Worksession – 8:30 a.m.

Tuesday, July 17, 2018 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

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AGENDA

BOARD OF DIRECTORS HOUSING AUTHORITY OF WASHINGTON COUNTY

Agenda Category: Consent – Housing Authority Agenda Title: AUTHORIZE INCREASE OF CONTRACT FOR FENCE

INSTALLATION AND REPAIR SERVICES (2018.047E) Presented by: Komi P. Kalevor, Executive Director SUMMARY:

Request that your Board authorize an increase to the current contract with Adrian’s Quality Fencing and Decks in the amount of $10,000. This will result in a new total contract amount of $109,800.00. In January of 2016 the Housing Authority of Washington County completed a quote process in order to establish a contract for fencing installation and repair services. These services are used to maintain the fences at HAWC properties.

Although the HAWC did get quotes they did not anticipate needing a contract in excess of $100,000. Therefore they did not complete a formal process with all of its statutory requirements, and a contract was not awarded by your Board. Normally services with a contract near full expenditure would be bid out, but unexpected emergency repairs were needed. The expenditure for these repairs came in in excess of original HAWC estimates and caused the contract to be overspent.

HAWC will work with the Purchasing Division to get an Invitation to Bid out for these services in order to secure a contract for use moving forward.

DEPARTMENT’S REQUESTED ACTION:

Authorize an increase to the current contract with Adrian’s Quality Fencing and Decks in the amount of $10,000. This will result in a new total contract amount of $109,800.00.

EXECUTIVE DIRECTOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. HA 2.a

Date: 06/19/18

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AGENDA


Agenda Category: Consent—Housing Authority (All CPOs) Agenda Title: APPROVE THE HOUSING AUTHORITY OPERATING BUDGET

FOR FY 2018-19 Presented by: Komi P. Kalevor Executive Director SUMMARY: The Department of Housing Services prepares an annual operating budget for the Housing Authority in conjunction with and in support of the budget of the Department of Housing Services. The Housing Services budget is included in the Washington County budget.

In May 2004, the HUD Regional Office conducted an independent assessment of the Financial Management Operations of the Authority. In their report, HUD recommended annual approval of the Housing Authority operating budget by your Board.

In accordance with this recommendation, the Authority has prepared, and the Housing Advisory Committee has reviewed the budget. The Committee unanimously recommends approval by your Board.

The presentation of the budget with respect to program structure complies with federal requirements.

Attachment: HUD-52574 PHA Board Resolution Clerk’s desk item: Housing Authority FY2018-19 Operating Budget


Approve the FY 2018-19 operating budget for the Housing Authority of Washington County, and execute the attached HUD-52574 PHA Board Resolution.

EXECUTIVE DIRECTOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. HA 2.b.

Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/CD-HABOD-FY-18-19-Operating-Budget-06-19-18.pdf

PHA Board Resolution U.S. Department of Housing OMB No. 2577-0026 Approving Operating Budget and Urban Development (exp. 04/30/2016) Office of Public and Indian Housing -

Real Estate Assessment Center (PIH-REAC)

Previous editions are obsolete form HUD-52574 (04/2013)

Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.

PHA Name: PHA Code:

Board Resolution Number: Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board’s approval of (check one or more as applicable): DATE

Operating Budget approved by Board resolution on:

Operating Budget submitted to HUD, if applicable, on:

Operating Budget revision approved by Board resolution on:

Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of

serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print Board Chairperson’s Name:

Signature: Date:

PHA Fiscal Year Beginning:

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AGENDA


Agenda Category: Consent—Housing Authority (All CPOs) Agenda Title: AUTHORIZE PROPERTY, LIABILITY, EARTHQUAKE, AND

VEHICLE INSURANCE PREMIUM PAYMENTS FOR FISCAL YEAR 2018-2019

Presented by: Komi P. Kalevor, Executive Director SUMMARY: The purpose of this agenda item is to request that your Board authorize insurance premium payments not to exceed $250,000 to the Housing Authority Risk Retention Pool (HARRP) for property, liability, and vehicle insurance premiums, and to ORWACA Agency Insurance Services, Inc. for earthquake insurance premiums that will come due in the coming fiscal year. BACKGROUND On January 27, 1987, your Board approved Order 87-01. This authorized the Housing Authority to participate in the Housing Authority Risk Retention Pool and to enter into the Intergovernmental Cooperation Agreement and the Pooling Agreement, pursuant to which the Housing Authority could obtain liability and property damage insurance. The Pool has been successful in providing liability and property coverage to the Authority. Through this effort the Housing Authority takes advantage of economies of scale and reduces insurance cost. The premium is adjusted up or down each year depending on the actuarial needs of the pool, and the recent claim experience of each member. The total premium due for FY2018-19, for property, liability, and vehicle insurance is $127,942, an increase of 16% from the FY2017-18 premium of $110,616. The increase is due to an actuarial review of activity over the past 5 years and the generally increasing property values. (continued)


Authorize payment, not to exceed $250,000 in insurance premiums, to the Housing Authority Risk Retention Pool and ORWACA Agency Insurance Services, Inc. for FY2018-19 property Insurance coverage payments, including earthquake and flood insurance.

EXECUTIVE DIRECTOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. HA 2.c.

Date: 06/19/18

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AUTHORIZE PROPERTY, LIABILITY, EARTHQUAKE, AND VEHICLE INSURANCE PREMIUM PAYMENTS FOR FISCAL YEAR 2018-19 HABOD 06/19/18 On October 2, 2007, the Washington County Board of Directors approved Minute Order 07-342, and your board approved Order HA 07-20, authorizing the Executive Director of the Housing Authority to work with Bond Counsel and a Financial Advisor to develop documents necessary to prepare a Contingent Loan Agreement supporting the Housing Authority's refinancing of its Affordable Housing portfolio subject to approval of the Board. In order to minimize the exposure of the County with respect to its contingent liability on the new bond issue of the Housing Authority in case of earthquake, the Authority obtained through ORWACA, which is the agency arm of HARRP, earthquake insurance which will provide for 80% of the replacement cost of any structures in the Affordable Housing portfolio. The premium paid for October 24, 2017 through October 24, 2018 was $66,545. The next premium will be due in October, and the amount is not yet known, so this request allows for an increase in the premium by 10 percent. Because the total insurance cost exceeds the threshold of $100,000 for purchases, we are asking your board for approval of the annual insurance premiums for FY2018-19, including the supplemental earthquake insurance and flood insurance, not to exceed $250,000, which includes an approximate 10% contingency to provide for possible additional premium increases for the earthquake insurance, and an additional $15,000 to provide for premiums for the possible addition of properties acquired or converted to HARRP during the fiscal year.

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AGENDA


Agenda Category: Action – Housing Authority (All CPOs) Agenda Title: AUTHORIZE RENOVATION WORK FOR THE “NOBLE

HOUSE” AND AUTHORIZE EXECUTIVE DIRECTOR APPROVAL FOR THIS WORK

Presented by: Komi P. Kalevor, Executive Director SUMMARY: On December 5, 2017, Washington County transferred the ownership of the property now known as the “Noble House” located at 6310 E. Main Street Hillsboro, Oregon, to the Housing Authority of Washington County. The property was surplus property obtained by the County as part of the Baseline Road widening project. The intent of the transfer was to allow a joint agreement with Washington County Health & Human Services (HHS) and the Housing Authority to renovate the property and provide both foster and transitional services to mentally ill clients selected by HHS and their operational vendor, Luke-Dorf, Inc., a local mental health services provider. The exterior renovation requirements include but are not limited to: roof replacement, siding replacement, gutter and downspout replacement, landscape renovation, fencing improvements, and the addition of a small parking pad. Interior renovations include safety and security upgrades to meet Oregon Department of Human Services licensing requirements, replacement of all floor coverings, renovation of 3 bathrooms, conversion of one bathroom and bedroom to ADA accessibility requirements, replacement of the galvanized water pipes, addition of 2 bedrooms, and the construction of a staff office in the garage. The Housing Authority will act as the General Contractor for the project. Because the total of all subcontracted work noted above will exceed $100,000, this project will require Board approval prior to commencement. It is anticipated that the total costs for contracted work will not exceed $175,000.


1). Approve the renovation plan for the Noble House not to exceed $175,000. 2). Authorize the Executive Director, or designee, to execute required documents and contracts as needed.

EXECUTIVE DIRECTOR’S RECOMMENDATION:


Agenda Item No. HA 3.a.

Date: 06/19/18

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Boards and Commissions (All CPOs) Agenda Title: APPOINT MEMBER TO THE HOMELESS PLAN ADVISORY

COMMITTEE (HPAC) Presented by: Komi P. Kalevor, Director

SUMMARY:

The Homeless Plan Advisory Committee (HPAC), created by your Board on September 23, 2008 (R&O 08-112), was established to provide oversight to the implementation of the county’s homeless plan and to provide leadership in the development of resources to meet the ambitious goals outlined in A Road Home: 10-Year Plan to End Homelessness. The Advisory Committee is comprised of individuals who bring knowledge about the needs of homeless and very-low income persons and have the authority within their agency/jurisdiction to make policy and budget decisions that impact the community’s housing and supportive services system. Specific categories of membership have been determined necessary to adequately represent the interests of the community, partner agencies and service recipients, to include a Washington County Commissioner official, a mayor or city councilor, philanthropy, business, Housing Authority of Washington County, a nonprofit housing provider, a nonprofit service provider, Washington County Sheriff’s Office, Washington County Community Corrections, state or federal entitlement/mainstream resource programs, a representative from the hospitals or health care clinics, a representative from the faith community, a homeless/formerly homeless consumer, and three citizen at large positions. The appointment of Phillip J. Williams, District 16 Self-Sufficiency Manager for the Oregon Department of Human Services, will fill the vacant entitlement/mainstream resource representative. The application was reviewed during your worksession on June 5, 2018. The candidate for appointment is summarized on the attached matrix. Attachment: Matrix


Appoint Phillip J. Williams to the Entitlement/Mainstream position on the Homeless Plan Advisory Committee with a term ending December 31, 2018.

Agenda Item No. 3.a.

Date: 06/19/18

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Homeless Plan Advisory Committee

Description The Homeless Plan Advisory Committee is comprised of members who have authority within their agency/jurisdiction to make policy and budget decisions that impact the community’s housing and supportive services system. The Committee provides high-level oversight to the implementation of the 10-Year Plan to End Homelessness, encourages collaborative partnership building, provides guidance to the annual work plan, works to create resources and funding, and promotes and sustains the vision and leadership of the 10-Year Plan. The Committee advises the county Homeless Program Coordinator, the Director of Housing Services, the County Administrator, and the Board of County Commissioners.

Members Details: The 17-member committee includes a representative from each of the following categories:

Washington County Commissioner official, a mayor or city councilor, philanthropy, business, Housing Authority of Washington County, a nonprofit housing provider, a nonprofit service provider, Washington County Sheriff’s Office, Washington County Community Corrections, state or federal entitlement/mainstream resource programs, representatives from hospitals/healthcare, a representative from the faith community, 3 citizens at-large, and a homeless/formerly homeless consumer.

Term Length: 3 years

Term Limit: None

Vacancy Total: 2

Applicant Total: 1

District* First Appointed Term Expires Position New Applicants Recommended for Appointment Phillip Williams 1 12/31/18 Entitlement/Mainstream

Other Applicants

Current Members Dick Schouten 1 12/16/08 12/31/20 County Commissioner Elena Uhing 4 1/24/17 12/31/19 Mayor or City Councilor Jeff Hindley 1 12/19/17 12/31/20 Citizen At-Large Kara Radecki 4 12/19/17 12/31/20 Business Komi Kalevor * 4/3/18 12/31/18 Housing Authority of Washington County Lindsay Coon 3 12/19/17 12/31/20 Hospital/Health Care Rachael Duke 1 5/24/16 12/31/19 Nonprofit Housing Provider Renee Bruce 1 12/15/15 12/31/20 Nonprofit Service Provider Shawn Fischer 4 1/24/17 12/31/19 Sheriff’s Office Steven Berger 4 12/17/13 12/31/18 Community Corrections Samira Godil 1 12/17/13 12/31/18 Hospital/Health Care Carol Herron 3 12/17/13 12/31/19 Faith Community Kristin Griffey 2 12/23/14 12/31/18 Homeless Consumer Vera Stoulil 1 12/23/14 12/31/18 Citizen At-Large Russ Dondero 4 12/16/08 12/31/18 Citizen At-Large

Mid-Term Vacancies Vacant 12/31/18 Entitlement/Mainstream

Other Vacancies Vacant 12/31/20 Philanthropy * For information purposes only; members are not appointed by Commissioner District. N/A indicates the person does not live in Washington County but has work interests in the County.

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Date: 06/19/18

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Public Hearing CPO All

Agenda Title:

HOLD PUBLIC HEARING AND ADOPT RESOLUTION AND ORDER TO ADOPT CLEAN WATER SERVICES’ FISCAL YEAR 2018-19 BUDGET AND MAKE APPROPRIATIONS

Presented by: Bill Gaffi, General Manager (kbl)

SUMMARY

On May 11, 2018, Clean Water Services’ (District) Budget Committee held a public meeting, approved the proposed budget for Fiscal Year 2018-19 (FY 19) and unanimously recommended that the District’s Board of Directors (Board) adopt the approved budget at its meeting on June 19, 2018.

District’s total FY 19 Approved Budget submitted for adoption, with total requirements of $605.4 million including unappropriated fund balances of $186.5 million and appropriated sums of $418.9 million, which includes the following major components: $124.1 million for capital construction, $73 million for departmental expenses, $22 million for debt service, $32.1 million for contingency, $43.5 million for other items, and $124.2 million for fund transfers. Fund transfers must be reflected in the budget, but do not represent actual expenditures, in accordance with Oregon Budget Law.

Attachments:

Resolution and Order Exhibit A – Schedule of Appropriations FY 19

REQUESTED ACTION

Hold a public hearing, and after considering any testimony received, approve the attached Resolution & Order adopting the FY 2018-19 Budget in the sum total of $605,443,000 and make appropriations as detailed in Exhibit A to the Resolution and Order.

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Page 1 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 SW Hillsboro Highway

Hillsboro, Oregon 97123 Telephone (503) 681-3600 Fax (503) 681-3603

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES In the Matter of Adoption of the ) Clean Water Services’ Budget for ) RESOLUTION AND ORDER the 2018-19 Fiscal Year and the Making ) of Appropriations. ) NO. ____________________ )

The above entitled matter came before the Board of Directors for Clean Water Services

(Board) at its regular meeting of June 19, 2018; and

It appearing to the Board that Clean Water Services (District) was duly formed as a county

service district pursuant to ORS Chapter 451; and

It appearing to the Board that the District is subject to the local budget law as set forth in

ORS Chapter 294, and that pursuant to the law, it appointed a Budget Officer and Budget

Committee to perform their respective functions under state law; and

It appearing to the Board that the Budget Committee for the District held a public meeting

on May 11, 2018 after giving due notice thereof, and that at the meeting, considered and approved

the budget for the 2018-19 Fiscal Year; and

It appearing to the Board that a summary of this budget, as approved, was duly published as

required by law on June 1, 2018; and

It appearing to the Board that notice of the public hearing on the budget held on June 19,

2018 was published as required, that the hearing was held, and that an opportunity was provided for

persons to appear regarding this budget and that this Board has given consideration to matters

discussed at the public hearing; and

It appearing to the Board that it is appropriate at this time to adopt the budget as approved

by the Budget Committee for the District, and to make appropriations, and the Board being fully

advised in the premises; it is now therefore

/ / /

/ / /

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RESOLVED AND ORDERED that the Board of County Commissioners of Washington

County, Oregon, acting as the Board of Directors and as the governing body of Clean Water

Services, of Washington County, does hereby adopt the budget approved by the Budget Committee

on May 11, 2018, for the Fiscal Year 2018-19 beginning July 1, 2018, with total requirements of

$605,443,000 including unappropriated fund balances of $186,574,100 and appropriated sums of

$418,868,900, and now on file in the Records Section of Clean Water Services; and it is further

RESOLVED AND ORDERED that the amounts for Fiscal Year 2018-19 beginning

July 1, 2018, shown on the Schedule of Appropriations attached hereto as Exhibit A and by this

reference made a part hereof, are hereby appropriated for the purposes therein designated; and it is

further

RESOLVED AND ORDERED that, in accordance with ORS 294.458(1), the General

Manager of Clean Water Services shall file the following with the Oregon Department of Revenue:

1. A true copy of this Resolution and Order;

2. A copy of the Exhibit A Schedule of Appropriations.

DATED this 19th day of June, 2018.

CLEAN WATER SERVICES By its Board of Directors _______________________________ Chairman _______________________________ Recording Secretary

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Exhibit A

Clean Water Services Schedule of Appropriations

Fiscal Year 2018-19

SANITARY FUNDS: GENERAL FUND 101

Business Services Department ...................... $ 14,322,300 Regulatory Affairs Department ..................... $ 7,509,100 Conveyance Systems Department ................. $ 16,362,100 Watershed Management Department ............ $ 6,249,700 Wastewater Treatment Department............... $ 28,555,600 Materials & Services ..................................... $ 41,518,000 Capital Outlay ............................................... $ 4,298,900 Transfers ........................................................ $ 81,601,400 Contingency .................................................. $ 20,041,700 Total Appropriations ..................................... $220,458,800 (Total Unappropriated Fund Balance: $ 91,097,300)

LIABILITY RESERVE FUND 102

Materials & Services ..................................... $ 890,000 Contingency .................................................. $ 100,000 Total Appropriations ..................................... $ 990,000

(Total Unappropriated Fund Balance: $ 4,371,300)

SANITARY CAPITAL REPLACEMENT FUND 106

Capital Outlay ............................................... $ 4,687,000 Materials & Services ..................................... $ 650,000 Contingency .................................................. $ 534,000 Total Appropriations ..................................... $ 5,871,000


SANITARY SEWER CAPITAL RESERVE FUND 107 Transfers ........................................................ $ 27,609,900 Contingency .................................................. $ 2,760,900 Total Appropriations ..................................... $ 30,370,800


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SANITARY LID CONSTRUCTION FUND 108 Capital Outlay ............................................... $ 660,000 Materials & Services ..................................... $ 50,000 Contingency .................................................. $ 100,000 Total Appropriations ..................................... $ 810,000

(Total Unappropriated Fund Balance: $1,283,700)

MASTER PLAN UPDATE DEBT SERVICE FUND 111

Debt Service .................................................. $20,466,700 Contingency .................................................. $ 1,050,000 Total Appropriations ..................................... $21,516,700

Reserved for Future Expenditures…………. $11,020,953 (Total Unappropriated Fund Balance: $ 9,398,647)

SANITARY CONSTRUCTION FUND 112

Capital Outlay .............................................. $108,569,400 Materials & Services .................................... $ 100,000 Contingency ................................................. $ 5,500,000 Total Appropriations .................................... $114,169,400


REVENUE PENSION BOND FUND 114

Debt Service .................................................. $ 1,534,700 Contingency .................................................. $ 75,000 Total Appropriations ..................................... $ 1,609,700

(Total Unappropriated Fund Balance: $ 534,100)

SURFACE WATER MANAGEMENT FUNDS: SURFACE WATER MANAGEMENT OPERATING FUND 201

Transfers ........................................................ $ 14,890,100 Materials & Services ..................................... $ 224,000 Contingency .................................................. $ 1,511,400 Total Appropriations ..................................... $ 16,625,500


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SURFACE WATER MANAGEMENT CAPITAL REPLACEMENT FUND 206 Materials & Services ..................................... $ 10,000 Capital Outlay ............................................... $ 10,000 Contingency .................................................. $ 15,000 Total Appropriations ..................................... $ 35,000


SURFACE WATER MANAGEMENT CAPITAL RESERVE FUND 207

Transfers ........................................................ $ 75,000 Contingency .................................................. $ 30,000 Total Appropriations ..................................... $ 105,000

(Total Unappropriated Fund Balance: ........... $ 1,447,600)

SURFACE WATER MANAGEMENT CONSTRUCTION FUND 208

Materials & Services ..................................... $ 25,000 Capital Outlay ............................................... $ 25,000 Contingency .................................................. $ 100,000 Total Appropriations ..................................... $ 150,000

(Total Unappropriated Fund Balance: $ 459,500)

SURFACE WATER MANAGEMENT CONSTRUCTION FUND 212

Capital Outlay ............................................... $ 5,807,000 Materials & Services ..................................... $ 50,000 Contingency .................................................. $ 300,000 Total Appropriations ..................................... $ 6,157,000


SUMMARY OF ALL FUNDS: TOTAL APPROPRIATIONS, ALL FUNDS $ 418,868,900 TOTAL UNAPPROPIATED ENDING FUND BALANCES - RESERVED FOR FUTURE EXPENDITURES (BOND RESERVES) $ 11,020,953 TOTAL ALL OTHER UNAPPROPRIATED ENDING FUND BALANCES, ALL FUNDS $ 175,553,147 TOTAL BUDGET, ALL FUNDS $ 605,443,000

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Agenda Item No. 4.b.

Date: 06/19/18

AGENDA


Agenda Category: Public Hearing CPO All

Agenda Title: HOLD PUBLIC HEARING AND ADOPT RATES AND CHARGES RESOLUTION AND ORDER FOR FISCAL YEAR 2018-19


SUMMARY

For Fiscal Year 2018-19 (FY 19), an estimated average 3 percent sanitary sewer rate increase and an estimated average 6 percent increase in the Surface Water Management (SWM) fees are proposed by Clean Water Services (District) for all classes of customers, including domestic and industrial wastewater customers. The base and use charges identified below are monthly charges per Dwelling Unit (DU) or Dwelling Unit Equivalent (DUE). Based on estimated average usage, the increase to domestic and industrial sewer service charges for the average residential customer is approximately 3 percent, or $1.33/ month, and the increase to surface water management fees is approximately 6 percent, or $.50/month. The actual increase may vary depending on customer usage patterns.

(continued)

Attachment: Resolution and Order

REQUESTED ACTION

Hold a public hearing, and after considering the testimony received, adopt the attached Resolution and Order with the administrative provisions and fee changes effective July 1, 2018.

(A copy of Exhibit A (Rates and Charges) is linked online.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-RO-Exhibit-A-Rates-and-Charges-FY19.pdf

HOLD PUBLIC HEARING AND ADOPT RATES AND CHARGES RESOLUTON AND ORDER FOR FISCAL YEAR 2018-19 06/19/18

Sanitary Sewer FY 2017-18 FY 2018-19 $ Change Base Charge $28.31 $29.16 $0.85 Use Charge (average $14.96 $15.44 $0.48 based on 8 ccf/month) ____________________________________ $43.27 $44.60 $1.33 Surface Water FY 2017-18 FY 2018-19 $ Change $ 8.25 $ 8.75 $ .50 Total $51.52 $53.35 $1.83

Permitted industrial customers will be subject to the same estimated 3 percent rate increases. Charges for liquid waste/septage waste (including domestic septage, chemical toilet waste and short term temporary charges) will also increase 3 percent. The Sanitary Sewer System Development Charge will be increased by $150 from $5,500 per DU/DUE to $5,650 per DU/DUE. The Surface Water Management System Development Charge will be increased by $15 from $530 to $545 per ESU. Increases to the System Development Charges are based on the Engineer News Record (ENR) 20 City Average Construction Cost Index increase. The District Rates to be charged under member city agreements have increased by 3.55 percent, consistent with the District increases for Sanitary Sewer and Surface Water service charges. Member cities that adopt the Intergovernmental Agreement to assess the Right of Way fees are now responsible for setting their own local rate based on system operating needs. The Regional Stormwater Management Charge (RSMC) has increased to $8.20 per cubic foot of required detention volume based on inflationary adjustments to the cost of completed projects. Additions and adjustments to Permit Processing, Plan Review, and Inspection Fees have been proposed to reflect increased staffing costs. The methodology for applying the Stormwater Inspection Fee and Stormwater Review Fee have been updated to respond to changes in development patterns. A complete listing of the District’s FY 19 rate schedule can be found in a copy of Exhibit A, District’s Rates and Charges.

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES In the Matter of Adopting a Revised Schedule of ) Charges, Rates and Fees Relating to the Sanitary ) RESOLUTION AND ORDER and Storm and Surface Water Management ) Systems and Related Services of Clean Water ) Services; Adopting Revised Administrative ) NO. ____________________ Provisions; Superseding Resolution and Order No. ) 17-9; Pursuant to Ordinance Nos. 28, 29, 40 and ) 41; Direct Publication of Notice Pursuant to ORS ) 305.583(8); and Declaring an Effective Date of ) July 1, 2018. )

The above entitled matter came before the Board of Directors for Clean Water Services’


It appearing to the Board that it did adopt Clean Water Services (District) Ordinance Nos.

28, 29, 40 and 41, which authorize adoption of certain charges, rates, and fees relating to the

District systems, and for services provided by the District; and that certain of the existing District

provisions contained in Resolution and Order No. 17-9 are now in need of amendment; and

It appearing to the Board that the proposed charges, rates, fees, interest, penalties and

administrative provisions contained in Exhibit A, attached hereto and by this reference incorporated

herein, carry out the standards and objectives contained in the above-referenced Ordinances; and

It appearing to the Board that Exhibit A also contains a schedule of system development

charges relating to the sanitary sewerage system and storm and surface water management systems,

based upon the methodology for each charge previously established in Resolution and Order Nos.

91-45 (R&O 91-45) and No. 00-31 (R&O 00-31); and

It appearing to the Board that notice of this public hearing was published in accordance with

the aforesaid Ordinances, that it has on this date conducted a public hearing regarding the adoption

of these rules and regulations, and that any person affected by them has had an opportunity to

testify; and

/ / /

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It appearing to the Board that it is appropriate to adopt the rules contained in Exhibit A,

which provide for the charges, rates, and fees relating to the sanitary sewerage and storm and

surface water management systems and for services provided by the District, and the Board having

considered all public testimony, and being fully advised in the premises; it is, therefore,

RESOLVED AND ORDERED that:

Section 1. The amended rules contained in Exhibit A are hereby adopted and promulgated

by the Board as the schedule of charges, rates, and fees pertaining to the District systems, services

provided by the District, and related administrative provisions.

Section 2. The Sanitary Sewer System Development Charge established in R&O 91-45 is

hereby continued, including a Reimbursement Component and an Improvement Component for a

total charge of $5,650 per Dwelling Unit or Equivalent Dwelling Unit, as further provided by

District ordinance or regulation. The Plan of Improvements for the Sanitary Sewerage System

referred to in Ordinance No. 28 is hereby amended to add those projects set forth in the District’s

Adopted Budget for Fiscal Year 2018-19 and Capital Improvements Program for Fiscal Years 2019-

23, adopted June 19, 2018. All other provisions of R&O 91-45 shall remain in full force and effect.

Section 3. The Storm and Surface Water Management System Development Charge

established in R&O 00-31 is hereby continued, including a Water Quality Component and Water

Quantity Component for a total charge of $545 per Equivalent Service Unit, as further provided by

District ordinance or regulation. The Plan of Improvements for the Storm and Surface Water

Management System referred to in Ordinance No. 28 is hereby amended to add those projects set

forth in the District Adopted Budget for Fiscal Year 2018-19 and Capital Improvements Program

for Fiscal Years 2019-23, adopted June 19, 2018. All other provisions of R&O 00-31 shall remain

in full force and effect.

Section 4. The Sanitary Sewer System User Charge established in Ordinances 28 and 29

and set forth in Resolution and Order No. 00-37 shall be continued as further set forth in Exhibit A,

to be charged for provision of sanitary sewer service until further amendment or modification by

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this Board. Based upon the Adopted Budget for Fiscal Year 2018-19 the amended service charge

rates meet the requirements of ORS 454.030, and Ordinance No. 28, Sections 4 and 5, as amended

by Ordinance 29, in that they are just and equitable based upon the costs of providing sewer service

to users within the District, including provision of certain local aspects of the service through

intergovernmental agreements with cities within the District.

Section 5. The Regional Stormwater Management Charge (RSMC) established in

Ordinance 40 is hereby continued for a total charge of $8.20 per cubic foot of required detention

volume as further provided by District ordinance or regulations.

Section 6. This Resolution and Order supersedes the provisions of Resolution and Order

No. 17-9, provided, however, that any charges incurred pursuant to any resolution and order

amended or superseded in this document shall remain valid and subject to collection or other

enforcement action after the effective date of this Resolution and Order.

Section 7. The General Manager is hereby authorized and directed to make available this

Resolution and Order in the office of the District and to provide copies to cities within or served by

the District. The General Manager is further authorized to compile and publish one or more

schedules of District rates, charges, and fees for the convenience of the public.

Section 8. The charges and fees set forth in this Resolution and Order are classified as not

subject to the limitations of Section 11 or 11.b, Article XI of the Oregon Constitution. The General

Manager is hereby directed to publish notice of adoption of this Resolution and Order as provided

in ORS 305.583(8).

Section 9. If any section, subsection, provision, clause or paragraph of this Resolution and

Order shall be adjudged or declared to be invalid or unconstitutional by any court of competent

jurisdiction, such judgment shall not affect the validity of the remaining portions of this Resolution

and Order, which shall remain in effect.

/ / /

/ / /

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Section 10. This Resolution and Order shall take effect July 1, 2018. DATED this 19th day of June, 2018. CLEAN WATER SERVICES By its Board of Directors ________________________________ Chairman ________________________________ Recording Secretary

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – County Administrative Office (ALL CPOs) Agenda Title: ADOPT THE 2018-19 FISCAL YEAR BUDGET, MAKE

APPROPRIATIONS AND LEVY TAXES FOR WASHINGTON COUNTY

Presented by: Robert Davis, County Administrator SUMMARY: The purpose of this agenda item is to receive public testimony and adopt a budget for fiscal year 2018-19 for Washington County. The process is outlined as follows: Public Hearing – 2018-19 Washington County Budget

1. Staff Overview 2. Public Testimony 3. Board Action – Approval of Resolution and Order

Attachment: Resolution and Order RO Exhibits A & B are linked online.

COUNTY ADMINISTRATOR’S RECOMMENDATION: Conduct a public hearing regarding the fiscal year 2018-19 approved budget, and approve the Resolution and Order adopting the budget, making appropriations and levying taxes.


Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/CAO-RO-Ex-A-B-2018-19-County-Budget.pdf

Page 1 – RESOLUTION AND ORDER ADOPTING THE BUDGET FOR 2018-19 FISCAL YEAR

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24

HILLSBORO, OR 97124-3072 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Adopting a Budget ) RESOLUTION AND ORDER For the 2018-19 Fiscal Year, Making ) Appropriations, and Levying Taxes ) No.

The above-entitled matter came before the Board at its public hearing of June 19, 2018; and

It appearing to the Board that the Washington County Budget Committee held a public

hearing on the budget, after giving due notice by publication thereof; and

It appearing to the Board that at the Budget Committee meeting of May 17, 2018, the

proposed budget for Washington County for the 2017-18 fiscal year was approved as provided for by

law and transmitted to this Board; and

It appearing to the Board that said budget, as approved by the Budget Committee, was

published in a newspaper of general circulation within Washington County; and

It appearing to the Board that it is appropriate to adopt the budget approved by the

Washington County Budget Committee with any modifications made by this Board at the public

hearing held this date as attached hereto as Exhibit “A,” and to make the consequent appropriations

and to levy taxes within the property tax limitations imposed by Article XI, Sections 11 and 11b of

the Oregon Constitution, based thereon and transmit notice of tax levy pursuant to ORS 310.060 to

the Director of Assessment and Taxation of Washington County, and the Board being fully advised

in the premises; it is, therefore,

RESOLVED AND ORDERED that this budget reflects the policy choices the Board has had

to make as it allocates scarce revenues and prioritizes expenditures so as to best serve the public

given the limited financial and other resources available; and, it is further

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County, Oregon, does hereby adopt the budget approved by the Budget Committee on May 17,

2018, with the modifications made by this Board and incorporated herein as Exhibit “A;” and, it is

further

RESOLVED AND ORDERED that the Schedule of Appropriations set forth in Exhibit “B”

incorporated herein be, and hereby is, adopted by this Board for the fiscal year 2018-19,

commencing July 1, 2018, and that these amounts be, and hereby are, appropriated for the purposes

designated on the said Schedule; and, it is further

RESOLVED AND ORDERED that the Board of County Commissioners does hereby levy

taxes provided for in the budget adopted this date, and that said taxes are itemized, categorized,

imposed, and certified for the tax year 2018-19 upon the assessed value of all taxable property within

the County as follows:

A. At the rate of $2.2484 per $1,000 of assessed valuation for government

operations other than the public school system (permanent rate limit) and

subject to the limits of Sections 11 and 11b of Article XI of the Oregon

Constitution; and

B. At the rate of $0.42 per $1,000 of assessed valuation for the Public Safety

Local Option Levy (approved November 2015), said operating levy term

of five years or less. Said levy is for government operations other than

public schools operations and is subject to the limits of Section 11 and

11b of Article XI of the Oregon Constitution; and

C. At the rate of $0.22 per $1,000 of assessed valuation for the Library Local

Option Levy (approved November 2015), said operating levy term of five

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years or less. Said levy is for government operations other than public

schools operations and is subject to the limits of Section 11 and 11b of

Article XI of the Oregon Constitution; and

D. A General Obligation Bond in the amount of $4,531,362.00 (approved

May 2018). Said General Obligation Bond is for capital projects and is

not subject to the limits of Section 11 and 11b of Article XI of the Oregon

Constitution.

RESOLVED AND ORDERED that the County Administrator shall certify said amounts to

the assessor as provided in ORS 310.060 and 310.143 and shall file in accordance with ORS

294.458 with the Director of Assessment and Taxation of Washington County, the following:

A. Two copies each of the notice required to be filed under ORS 310.060

and the categorization certification;

B. Two copies of a statement confirming the ad valorem property taxes

approved by the Budget Committee; and

C. Two copies of this Resolution and Order adopting the budget, making

appropriations, itemizing, categorizing, certifying, and levying taxes;

and, it is further

///

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RESOLVED AND ORDERED that the Director of Assessment and Taxation forward one

copy of each of the documents listed in the preceding paragraph to the Department of Revenue of

the State of Oregon for its use and that of the Division of Audits of the Office of the Secretary of

the State of Oregon.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN RECORDING SECRETARY

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42

AGENDA


Agenda Category: Public Hearing – Enhanced Sheriff’s Patrol District (All CPOs) Agenda Title: ADOPT THE 2018-19 FISCAL YEAR BUDGET, MAKE

APPROPRIATIONS AND LEVY TAXES FOR THE ENHANCED SHERIFF’S PATROL DISTRICT

Presented by: Robert Davis, County Administrator SUMMARY: The purpose of this agenda item is to receive public testimony and adopt a budget for Fiscal Year 2018-19 for the Enhanced Sheriff’s Patrol District. The process is outlined as follows: Public Hearing – 2018-19 Enhanced Sheriff’s Patrol District Budget


Attachments: Resolution and Order Exhibits A & B

COUNTY ADMINISTRATOR’S RECOMMENDATION:

As the governing body for the Washington County Enhanced Sheriff’s Patrol District, conduct a public hearing regarding the fiscal year 2018-19 approved budget, and approve the Resolution and Order adopting the budget, making appropriations and levying taxes.


Date: 06/19/18

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Page 1 – RESOLUTION AND ORDER 2018-19 ESPD BUDGET



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IN THE WASHINGTON COUNTY

ENHANCED SHERIFF’S PATROL DISTRICT

In the Matter of Adopting a Budget ) RESOLUTION AND ORDER Making Appropriations, and Levying ) Taxes for Fiscal Year 2018-19 ) No. ESPD- This matter came before the governing body of the Washington County Enhanced

Sheriff’s Patrol District at its public hearing of June 19, 2018; and

It appearing to the Board that the Enhanced Sheriff’s Patrol District Budget Committee

held a public hearing on the budget, after giving due notice by publication thereof; and

It appearing to the Board that, after hearing testimony, the proposed budget for the

District for the 2018-19 fiscal year was approved as provided for by law and transmitted to this

Board; and



It appearing to the Board that it is appropriate to adopt the budget approved by the

Washington County Budget Committee with any modifications made by this Board at the public

hearing held this date as attached hereto as Exhibit “A”, and to make the consequent appropriations

and to levy taxes within the property tax limitations imposed by Article XI, Sections 11 and 11b of

the Oregon Constitution, based thereon and transmit notice of tax levy pursuant to ORS 310.060 to

the Director of Assessment and Taxation of Washington County, and the Board being fully advised

in the premises; it is, therefore,

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RESOLVED AND ORDERED that the Board of Directors of the Washington County

Enhanced Sheriff’s Patrol District does hereby adopt the budget approved by the Enhanced

Sheriff’s Patrol District Budget Committee on May 17, 2018, as shown in Exhibit “A,” and, it is

further

RESOLVED AND ORDERED that the Schedule of Appropriations, as set forth in

Exhibit “B” attached hereto and by this reference made a part hereof, be, and hereby is, adopted

by this Board for the fiscal year 2018-19, commencing July 1, 2018, and that these amounts be,

and hereby are, appropriated for the purposes designated on the said Schedule; and, it is further

RESOLVED AND ORDERED that the Board of Directors does hereby levy taxes

provided for in the budget adopted this date and that said taxes are itemized, categorized,

imposed, and certified for the tax year 2018-19 upon the assessed value of all taxable property

within the District as follows:

A. At the rate of $ 0.6365 per $1,000 of assessed valuation for government

operations other than the public school system (permanent rate limit) and subject to the limits of

Sections 11 and 11b of Article XI of the Oregon Constitution; and

B. At the rate of $ 0.6800 per $1,000 of assessed valuation, a local option levy for

government operations other than the public school system and subject to the limits of Sections

11 and 11b of Article XI of the Oregon Constitution; and, it is further

RESOLVED AND ORDERED that the County Administrator shall certify said amounts

to the assessor, as provided in ORS 310.060 and 310.143, and shall file in accordance with

ORS 294.458 with the Director of Assessment and Taxation of Washington County, the

following:

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and, it is further

RESOLVED AND ORDERED that the Director of Assessment and Taxation forward

one copy of each of the documents listed in the preceding paragraph to the Department of

Revenue of the State of Oregon for its use and that of the Division of Audits of the Office of the

Secretary of the State of Oregon.


By the

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON, SERVING AS THE DIRECTORS OF THE ENHANCED SHERIFF PATROL DISTRICT CHAIRMAN RECORDING SECRETARY

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2018‐19 Carryovers

Functional

Area Fund

Organization

Unit Description

Approved Budget

Appropriation Debit Credit

Approved Budget

Appropriation after

Carryover

Service Districts

ESPD 210 1680 Professional Svcs 28,111,658 261,074 ‐ 28,372,732

210 0000Beginning Fund

Balance12,532,073 ‐ 261,074 12,793,147

Enhanced Sheriff's Patrol District

EXHIBIT A

June 19, 2018

ESPD transfers monies to District Patrol; this carryover mirrors the carryover in the District Patrol fund for ITS projects not

expected to be completed before June 30, 2018

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ESPD (210-1680) Approved Revisions AdoptedESPD Tax Levy $ 26,481,429 - 26,481,429 Intergovernmental 66,644 - 66,644 Charges for Services 57,011 - 57,011 Miscellaneous 161,733 - 161,733

Total Revenues 26,766,817 - 26,766,817 Beginning fund balance 12,532,073 261,074 12,793,147

Total Resources 39,298,890 261,074 39,559,964

Law Enforcement 28,112,008 261,074 28,373,082 Contingency 11,186,882 - 11,186,882

Total Expenditures $ 39,298,890 261,074 39,559,964

ENHANCED SHERIFF'S PATROL DISTRICTEXHIBIT B

Resolution and OrderSchedule of Appropriations

June 19, 2018

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AGENDA


Agenda Category: Public Hearing – North Bethany County Service District for Roads (All CPOs)

Agenda Title: ADOPT THE 2018-19 FISCAL YEAR BUDGET, MAKE

APPROPRIATIONS AND LEVY TAXES FOR THE NORTH BETHANY COUNTY SERVICE DISTRICT FOR ROADS

Presented by: Robert Davis, County Administrator SUMMARY: The purpose of this agenda item is to receive public testimony and adopt a budget for fiscal year 2018-19 for the North Bethany County Services District for Roads. The process is outlined as follows: Public Hearing – 2018-19 North Bethany County Service District for Roads Budget


Attachments: Resolution and Order Exhibit A


As the governing body for the Washington County North Bethany County Service District for Roads, conduct a public hearing regarding the fiscal year 2018-19 approved budget, and approve the Resolution and Order adopting the budget, making appropriations and levying taxes.

Agenda Item No. 5.c.

Date: 06/19/18

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Page 1 – RESOLUTION AND ORDER NBCSD BUDGET 2018-19



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IN THE NORTH BETHANY COUNTY SERVICE DISTRICT FOR ROADS

In the Matter of Adopting a Budget ) RESOLUTION AND ORDER Making Appropriations, and Levying ) Taxes for Fiscal Year 2018-19 ) No. North Bethany CSDR- This matter came before the governing body of the Washington County North Bethany

County Service District for Roads at its public hearing of June 19, 2018; and

It appearing to the Board that the North Bethany County Service District for Roads

Budget Committee held a public hearing on the budget, after giving due notice by publication

thereof; and

It appearing to the Board that, after hearing testimony, the proposed budget for the

District for the 2018-19 fiscal year was approved as provided for by law and transmitted to this

Board; and



It appearing to the Board that it is appropriate at this time to adopt the budget approved

by the Budget Committee, with such changes as the Board deems to be in the public interest and

that are within the limits established by law, to make the consequent appropriations and to levy

taxes; now, therefore, it is


North Bethany County Service District for Roads does hereby adopt the budget approved by the

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North Bethany County Service District for Roads Budget Committee on May 17, 2018, with the

modifications made by this Board and incorporated herein as Exhibit “A,” and, it is further


Exhibit “A” attached hereto and by this reference made a part hereof, be, and hereby is, adopted

by this Board for the fiscal year 2018-19, commencing July 1, 2018, and that these amounts be,

and hereby are, appropriated for the purposes designated on the said Schedule; and, it is further

RESOLVED AND ORDERED that the Board of Directors does hereby levy taxes

provided for in the budget adopted this date and that said taxes are itemized, categorized,

imposed, and certified for the tax year 2018-19 upon the assessed value of all taxable property

within the District as follows:

A. At the rate of $ 1.25 per $1,000 of assessed valuation for government operations

other than the public school system (permanent rate limit) and subject to the limits of Sections 11

and 11b of Article XI of the Oregon Constitution; and it is further


to the assessor, as provided in ORS 310.060 and 310.143, and shall file in accordance with

ORS 294.458 with the Director of Assessment and Taxation of Washington County, the

following:





///

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and, it is further






By the

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON, SERVING AS THE DIRECTORS OF THE NORTH BETHANY COUNTY SERVICE DISTRICT FOR ROADS CHAIRMAN RECORDING SECRETARY

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North Bethany CSDR (215-6085) Approved Revisions AdoptedTax Levy $ 600,000 - 600,000 Miscellaneous 6,000 - 6,000 Operating Transfers In 6,000,163 - 6,000,163

Total Revenues 6,606,163 - 6,606,163 Beginning fund balance 466,158 - 466,158

Total Resources 7,072,321 - 7,072,321

Materials & Services 6,699,856 - 6,699,856 Interfund 162,465 - 162,465 Capital Outlay 210,000 - 210,000

Total Expenditures $ 7,072,321 - 7,072,321

NORTH BETHANY COUNTY SERVICE DISTRICT FOR ROADSEXHIBIT A


June 19, 2018

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AGENDA


Agenda Category: Public Hearing – Service District for Lighting No. 1 (All CPOs) Agenda Title: ADOPT THE 2018-19 FISCAL YEAR BUDGET, MAKE

APPROPRIATIONS FOR THE SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL No. 1)

Presented by: Robert Davis, County Administrator SUMMARY: The purpose of this agenda item is to receive public testimony and adopt a budget for Fiscal Year 2018-19 for the Service District for Lighting No. 1 (SDL No.1). The process is outlined as follows. Public Hearing – 2018-19 Service District for Lighting No. 1 (SDL No.1) Budget



COUNTY ADMINISTRATOR’S RECOMMENDATION: As the governing body for the Washington County Service District for Lighting No. 1 (SDL No.1,) conduct a public hearing regarding the fiscal year 2018-19 approved budget, and approve the Resolution and Order adopting the budget and making appropriations.

Agenda Item No. 5.d.

Date: 06/19/18

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Page 1 RESOLUTION AND ORDER SDL 2018-19 BUDGET WASHINGTON COUNTY COUNSEL

155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124

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IN THE WASHINGTON COUNTY SERVICE DISTRICT

FOR LIGHTING NO. 1. (SDL No.1)

In the Matter of Adopting a Budget ) RESOLUTION AND ORDER And Making Appropriations for ) Fiscal Year 2018-19 ) No. SDL No.1 This matter came before the governing body of the Washington County Service District

for Lighting No.1 (SDL No.1) at its public hearing of June 19, 2018; and

It appearing to the Board that the Service District for Lighting No. 1 (SDL No.1) Budget

Committee held a public meeting, after giving due notice by publication thereof, on May 17,

2018; and

It appearing to the Board that, at said Budget Committee hearing, the proposed budget for

the Washington County Service District for Lighting No. 1 (SDL No.1) for the 2018-19 fiscal

year, was approved as provided for by law and transmitted to this Board; and

It appearing to the Board that the budget, as approved by the Budget Committee, was


It appearing to the Board that the Service District for Lighting No. 1 (SDL No.1) is

funded by assessments on real property that constitute taxes for funding government operations

other than public school operations and are subject to the limits of Section 11b, Article XI of the

Oregon Constitution and ORS 310.143-.145, together with service fees charged to occupants that

are not subject to such limits; and

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Page 2 RESOLUTION AND ORDER SDL 2018-19 BUDGET WASHINGTON COUNTY COUNSEL


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It appearing to the Board that it is appropriate at this time to adopt the budget approved

by the Budget Committee and to make the consequent appropriations; now, therefore, it is

RESOLVED AND ORDERED that the budget approved by the Budget Committee on

May 17, 2018, as set forth in Exhibit “A” attached hereto and by this reference made a part

hereof, is hereby adopted; and, it is further


Exhibit “A”, is hereby adopted for fiscal year 2018-19, commencing July 1, 2018, and that these

amounts be, and hereby are, appropriated for the purposes designated on said Schedule; and, it is

further

RESOLVED AND ORDERED that, pursuant to ORS 294.458(1), the County

Administrator shall file with the County Director of Assessment and Taxation and the

Department of Revenue a copy of the Resolution and Order adopting the budget and making

appropriations.


WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING No. 1(SDL No.1)

By the


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SDL No. 1 (434-6090) Approved Revisions AdoptedMiscellaneous $ 1,939,500 - 1,939,500

Total Revenues 1,939,500 - 1,939,500 Beginning fund balance 967,372 - 967,372

Total Resources 2,906,872 - 2,906,872

Materials & Services 2,020,450 - 2,020,450 Interfund 156,841 - 156,841 Operating Transfers Out 8,383 - 8,383 Contingency 721,198 - 721,198


SERVICE DISTRICT FOR LIGHTING No. 1EXHIBIT A


June 19, 2018

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AGENDA


Agenda Category: Public Hearing – Urban Road Maintenance District (All CPOs) Agenda Title: ADOPT THE 2018-19 FISCAL YEAR BUDGET, MAKE

APPROPRIATIONS AND LEVY TAXES FOR THE URBAN ROAD MAINTENANCE DISTRICT

Presented by: Robert Davis, County Administrator SUMMARY: The purpose of this agenda item is to receive public testimony and adopt a budget for fiscal year 2018-19 for the Urban Road Maintenance District. The process is outlined as follows: Public Hearing – 2018-19 Urban Road Maintenance District Budget



COUNTY ADMINISTRATOR’S RECOMMENDATION: As the governing body for the Washington County Urban Road Maintenance District, conduct a public hearing regarding the fiscal year 2018-19 approved budget, and approve the Resolution and Order adopting the budget, making appropriations and levying taxes.

Agenda Item No. 5.e.

Date: 06/19/18

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Page 1 – RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~MS #24


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IN THE WASHINGTON COUNTY

URBAN ROAD MAINTENANCE DISTRICT

In the Matter of Adopting a Budget, ) RESOLUTION AND ORDER Making Appropriations, and Levying ) Taxes for Fiscal Year 2018-19 ) No. URMD This matter came before the governing body of the Washington County Urban Road

Maintenance District at its public hearing of June 19, 2018; and

It appearing to the Board that the Urban Road Maintenance District Budget Committee

held a public hearing on the budget, after giving due notice by publication thereof; and

It appearing to the Board that at the Budget Committee hearing of May 17, 2018, the

proposed budget for the 2018-19 fiscal year was approved, as provided for by law, and

transmitted to this Board; and

It appearing to the Board that said budget, was published in a newspaper of general

circulation within Washington County; and

It appearing to the Board that it is appropriate at this time to adopt the budget

approved by the Budget Committee, with such changes as the Board deems to be in the

public interest and that are within the limits established by law, to make the consequent

appropriations and to levy taxes; now, therefore, it is


Urban Road Maintenance District does hereby adopt the budget approved by the Budget

Committee on May 17, 2018, as set forth in Exhibit “A” attached hereto and by this reference

made a part hereof; and, it is further

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Exhibits “A”, is hereby is, adopted for the fiscal year 2018-19, commencing July 1, 2018, and

that these amounts be, and hereby are, appropriated for the purposes designated on the said

Schedule; and, it is further

RESOLVED AND ORDERED that the Board of Directors of the Urban Road

Maintenance District does hereby levy taxes provided for in the budget adopted this date, and

that said taxes are categorized, imposed, and certified for the tax year 2018-19 upon the assessed

value of all taxable property within the District at the rate of $0.2456 per $1,000 of assessed

valuation for government operations other than the public school system (permanent rate limit)

and subject to the limits of Sections 11 and 11b of Article XI of the Oregon Constitution; and, it

is further


to the assessor as provided in ORS 310.060 and 310.143 and shall file in accordance with ORS

294.458 with the Director of Assessment and Taxation of Washington County, the following:

A. Two copies each of the notice required to be filed under

ORS 310.060 and the categorization certification;

B. Two copies of a statement confirming the ad valorem

property taxes approved by the Budget Committee; and

C. Two copies of this Resolution and Order adopting the

budget, making appropriations, itemizing, categorizing,

certifying, and levying taxes;

and, it is further

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WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT By the BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

SERVING AS THE DIRECTORS OF THE URBAN ROAD MAINTENANCE DISTRICT CHAIRMAN RECORDING SECRETARY

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URMD (214-6080) Approved Revisions AdoptedTax Levy $ 4,884,491 - 4,884,491 Charges for Services 18,000 - 18,000 Miscellaneous 168,186 - 168,186

Total Revenues 5,070,677 - 5,070,677 Beginning fund balance 10,187,415 - 10,187,415

Total Resources 15,258,092 - 15,258,092

Materials & Services 5,570,600 - 5,570,600 Interfund 1,372,969 - 1,372,969 Operating Transfers Out 29,467 - 29,467 Contingency 8,285,056 - 8,285,056


URBAN ROAD MAINTENANCE DISTRICTEXHIBIT A


June 19, 2018

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AGENDA


Agenda Category: Public Hearing - County Administrative Office Agenda Title: ADOPT SUPPLEMENTAL BUDGET FOR FISCAL YEAR

2017-18 Presented by: Don Bohn, Assistant County Administrator

Mary Gruss, Chief Finance Officer SUMMARY: As your Board is aware, Oregon local budget law allows for the modification of the current, 2017-18 adopted budget through the supplemental budget process. Supplemental budgets are used to create new appropriations to spend increased resources, transfer resources and appropriations between funds, establish new funds and create a new appropriation category within a fund. The proposed supplemental budget will increase appropriations in the Liability/Casualty Insurance fund $2,000,000 to support the adjustment to the incurred but not reported (IBNR) account due to the recent actuarial report. The Liability/Casualty fund will recognize revenue in the form of an operating transfer in from the General Fund. Attachments: Resolution and Order RO Exhibit A is linked online.


Approve the resolution and order for Supplemental Budget for 2017-18.

Agenda Item No. 5.f.

Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/CAO-RO-Ex-A-Supp-Budget-2017-18_Insurance.pdf

Page 1 - RESOLUTION AND ORDER (Authorize Expenditures/ Supplemental Budget) WASHINGTON COUNTY COUNSEL

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In the Matter of Authorizing Expenditures and Adopting a Supplemental Budget

) ) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Washington County Board of County Commissioners

at its regular meeting on June 19, 2018; and

It appearing to the Board that there is a need to authorize the expenditures proposed and

attached hereto as Exhibit “A”; and

It appearing to the Board that, pursuant to ORS 294.471(1)(a), a County may adopt a

supplemental budget when an occurrence or condition that was not ascertained when preparing the

initial budget or a previous supplemental budget for the current year or current budget period

requires a change in financial planning; and

It appearing to the Board that, in accordance with ORS 294.473(1)(b), notice for a public

hearing at the Board’s regularly convened meeting for June 19, 2018 regarding the supplemental

budget was published not less than five days prior to the meeting and contained a statement that a

supplemental budget would be considered, and also included a summary of the changes in funds

that differ by more than 10% of the expenditures in the most recent budget; and

It appearing to the Board that, in accordance with ORS 294.471, notice of the Board’s

regularly convened meeting for June 19, 2018 was published not less than five days prior to the

meeting and contained a statement that a supplemental budget would be considered; and

It appearing to the Board that there is a need to adopt the supplemental budget to authorize

expenditures proposed and attached hereto as Exhibit “A”; and

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Page 2 - RESOLUTION AND ORDER (Authorize Expenditures/ Supplemental Budget) WASHINGTON COUNTY COUNSEL


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It appearing to the Board that this supplemental budget, as provided by ORS 294.471 does

not authorize any increase in the levy of taxes; now, therefore, it is hereby

RESOLVED AND ORDERED that the Board hereby adopts the supplemental budget as

proposed and attached hereto as Exhibit “A”; and, it is further

RESOLVED AND ORDERED that the County Administrator shall make any required

filings and take such other actions as are necessary to implement this action.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY

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AGENDA


Agenda Category: Public Hearing - Support Services Agenda Title: ADOPT FEE SCHEDULE FOR FISCAL YEAR 2018-19 Presented by: Don Bohn, Assistant County Administrator

Mary Gruss, Chief Finance Officer SUMMARY

The Finance Division manages the review of departmental fees and charges. The fee schedule is reviewed annually to ensure fees and charges reflect full-cost recovery, modifications necessitated by changes in Oregon Revised Statutes and the addition/deletion of fees and charges. Nearly all departments of the County are represented in the fee schedule, but most fees and charges are associated with services provided by Land Use & Transportation (LUT) and Health & Human Services (HHS). The proposed fee schedule includes the following highlights:

• New Countywide fee for public records request based on actual cost • Increases in Assessment & Taxation and Information Technology Services to recover the

underlying costs of providing services • Justice Court increases are in accordance with ORS 51.310 • Civil Fees for the Sheriff’s Office are set by ORS 21.300 • LUT Current Planning has two new fees for analysis and compliance reviews of site plans • Health & Human Services fees are set by the state • Emergency Medical Services licensing fees are now included in the County fee schedule;

the fees have been in place for years but never included in the fee schedule until now Fees that are recommended to be changed are highlighted in the proposed 2018-19 Fee Schedule (Exhibit “A”). Fee changes are highlighted in yellow, deleted fees in green and new fees in blue. ORS 294.160 requires a hearing to provide citizens an opportunity to comment. Attachment: Resolution and Order RO Exhibit A (Fee Schedule) is linked online.


Adopt the attached Resolution and Order approving the fiscal year 2018-19 fee schedule.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.


Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/SS-RO-Exhibit-A-2018-19-Fee-Schedule.pdf

Page 1 – RESOLUTION & ORDER NO. __________

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 – MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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In the Matter of Adopting a Fee Schedule for 2018-2019, Repealing the Prior Fee Schedule, and Classifying the Fees as Not Subject to Property Tax Limitations

) ) ) )

RESOLUTION AND ORDER No.

This matter having come before the Board at its regular meeting on June 19, 2018; and

It appearing to the Board that from time-to-time the Board finds it necessary and in the

public interest to adopt a fee schedule for services provided by the County; and

It appearing to the Board that the Finance Division of the Department of Support

Services, in conjunction with other Departments, has analyzed costs and recommended the fees

set forth in Exhibit “A” as necessary and reasonably calculated to cover the costs for the

services identified therein; and

It appearing to the Board that the Board has provided an opportunity for public comment

on the proposed fees as required by ORS 294.160; now, therefore, it is

RESOLVED AND ORDERED that the “Washington County Fee Schedule,” attached

hereto as “Exhibit A” and adopted hereby as the fees to be charged for the services specified

therein, is effective July 1, 2018, and shall continue in effect until repealed or amended; and, it is

further

RESOLVED AND ORDERED that the 2017-18 Fee Schedule, which was adopted by

Resolution and Order No. 17-67 on June 20, 2017 shall be repealed and no longer effective as of

11:59 p.m., June 30, 2018 and, it is further

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Page 2 – RESOLUTION & ORDER NO. __________

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 – MS #24


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RESOLVED AND ORDERED that the fees set forth in attached Exhibit “A” are

classified for purposes of ORS 310.145 and not subject to the limits of section 11b, Article XI

of the Oregon Constitution; and, it is further

RESOLVED AND ORDERED that the Finance Division shall take such steps as are

necessary to implement this action.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON _____________________________________ CHAIR

_____________________________________ RECORDING SECRETARY

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AGENDA


Agenda Category: Public Hearing – Land Use and Transportation (CPO 5) Agenda Title: CONSIDER THE ANNEXATION OF THREE (3) PARCELS AND

RIGHT-OF-WAY ON SW BROOKMAN ROAD TOTALING APPROXIMATELY 43 ACRES TO CLEAN WATER SERVICES (CWS)(18-008 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The County received a request from AKS Engineering & Forestry, LLC, representing Brookman Development, LLC to annex three (3) parcels and right-of-way totaling approximately 43 acres to Clean Water Services (CWS). A consent petition of the property owner initiated this proposal.

The subject properties are located within the Urban Growth Boundary inside the city limits of Sherwood. The subject properties are located on the north side of SW Brookman Road. They are further identified as tax map and lot numbers: 3S106B000100, 3S106B000200, and 3S1060000103. See Exhibit B for a map of the subject properties. While the properties are located within CWS’ ultimate service area, they have not been brought into this service boundary.

If the Board approves this proposal, the boundary change would become effective immediately. Notice of today’s hearing was made in accordance with state statutory requirements. A Resolution and Order and exhibits to approve the annexation are attached.

Attachment: Resolution and Order RO Exhibits are linked online: Staff Report (Exhibit A); Site Map (Exhibit B); Legal Description (Exhibit C).


1) Conduct the public hearing to consider the annexation of the subject properties into Clean Water Services.

2. Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately.

3) Authorize the Chair to sign the Resolution and Order for Service District Annexation 18-008 LRP/BC.




Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/LUT-RO-Exhibits-Brookman-Annexation-18-008.pdf

Page 1 – RESOLUTION AND ORDER 18-008-R&O-boc.doc

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IN THE BOARD OF COMMISSIONERS


In the Matter of ) RESOLUTION AND ORDER Approving Boundary Change ) Proposal No. 18-008 LRP/BC ) No.

The above-entitled matter (18-008 LRP/BC) came before the Board at its regular

meeting on June 19, 2018; and

It appearing to the Board that this proposal involves the annexation of three tax

lots [3S106B000100, 3S106B000200 and 3S1060000103] and right-of-way on SW

Brookman Road to Clean Water Services. The parcels total approximately 43 acres;

and

It appearing to the Board that 18-008 LRP/BC was initiated by a consent petition

of the property owners and meets the requirements for initiation set forth in ORS

198.857, ORS 198.750, and Metro Code 3.09.040 (A); and

It appearing to the Board that the Board is charged with deciding petitions for

boundary changes pursuant to ORS Chapter 198 and Metro Code Chapter 3.09; and

It appearing to the Board that notice of the meeting was provided pursuant to

ORS 198.730, ORS 197.763, and Metro Code 3.09.030; and

It appearing to the Board that County staff have reviewed the proposed boundary

change and determined that it complies with the applicable procedural and substantive

standards and should be approved; and

It appearing to the Board that the Board has reviewed whatever written and oral

testimony has been provided regarding this proposal; now, therefore it is

/ / /

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RESOLVED AND ORDERED that Boundary Change Proposal No. 18-008

LRP/BC is approved, based on the analysis and findings in the Staff Report set forth in

Exhibit A, incorporated herein by reference; and it is further

RESOLVED AND ORDERED that the property generally depicted in Exhibit B

and legally described in Exhibit C, incorporated herein by reference, is hereby declared

to be annexed to Clean Water Services; and it is further

RESOLVED AND ORDERED the minor boundary change approval shall be

effective immediately; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee,

shall mail this decision to all necessary parties, file a map in final approved form with the

Department of Revenue as soon as practicable but not later than March 31, 2019, and

take such other steps as are required by law to effectuate this proposal.


BOARD OF COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

Chairman

APPROVED AS TO FORM:

Sr. Assistant County Counsel For Washington County, Oregon

Recording Secretary Date signed:

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing – Land Use and Transportation (CPO 7) Agenda Title: CONSIDER THE ANNEXATION OF TWO (2) PARCELS AND

RIGHT-OF-WAY ON SW 147TH PLACE TOTALING APPROXIMATELY 1.6 ACRES TO TUALATIN HILLS PARK & RECREATION DISTRICT (THPRD)(18-009 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The County received a request from Ryan O’Brien, Emerio Design, representing Pezner Homes Corporation to annex two (2) parcels and right-of-way totaling approximately 1.6 acres to Tualatin Hills Park & Recreation District (THPRD). A consent petition of the property owner initiated this proposal.

The subject properties are located within the Urban Growth Boundary in unincorporated Washington County. The subject properties are located north of NW West Union Road, west of NW Kaiser Road, and east of NW 147th Place. They are further identified as tax map and lot numbers: 1N129AD00500 & 1N129AD00600. See Exhibit B for a map of the subject properties. While the properties are located within THPRD’s ultimate service area, they have not been brought into this service boundary.


Attachment: Resolution and Order RO Exhibits are linked online: Staff Report (Exhibit A); Site Map (Exhibit B) and Legal Description (Exhibit C).


1) Conduct the public hearing to consider the annexation of the subject properties into Tualatin Hills Park & Recreation District (THPRD).

2. Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately.

3) Authorize the Chair to sign the Resolution and Order for Service District Annexation 18-009 LRP/BC.




Date: 06/19/18

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It appearing to the Board that this proposal involves the annexation of two tax

lots [1N129AD00500 and 1N129AD00600] and right-of-way on NW 147th Place to

Tualatin Hills Park & Recreation District. The parcels total approximately 1.6 acres; and













/ / /

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to be annexed to Tualatin Hills Park & Recreation District; and it is further









Chairman




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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing – Land Use and Transportation (CPO 5) Agenda Title: CONSIDER THE ANNEXATION OF FOUR (4) PARCELS AND

RIGHT-OF-WAY ON SW HAIDE, SW ELWERT AND SW KRUGER ROADS TOTALING APPROXIMATELY 85 ACRES TO CLEAN WATER SERVICES (CWS)(18-010 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

The County received a request from Brad Kilby, Harper Houf Peterson Righellis Inc., representing Sherwood School District to annex four (4) parcels and right-of-way totaling approximately 85 acres to Clean Water Services (CWS). A consent petition of the property owner initiated this proposal.

The subject properties are located within the Urban Growth Boundary inside the city limits of Sherwood. The subject properties are located south of SW Haide Road and west of SW Elwert Road. They are further identified as tax map and lot numbers: 2S2360000200, 2S2360000201, 2S2360000206 and 2S2360000207. See Exhibit B for a map of the subject properties. While the properties are located within CWS’ ultimate service area, they have not been brought into this service boundary.


Attachment: Resolution and Order RO Exhibits are linked online: Staff Report (Exhibit A); Site Map (Exhibit B) and Legal Description (Exhibit C).

DEPARTMENT’S REQUESTED ACTION: 1) Conduct the public hearing to consider the annexation of the subject properties into Clean

Water Services (CWS). 2. Adopt a Resolution and Order approving the annexation with the approval becoming

effective immediately. 3) Authorize the Chair to sign the Resolution and Order for Service District Annexation 18-

010 LRP/BC.




Date: 06/19/18

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It appearing to the Board that this proposal involves the annexation of four tax

lots [2S2360000200, 2S2360000201, 2S2360000206 and 2S2360000207] and right-of-

way on SW Haide Road, SW Elwert Road and SW Kruger Road to Clean Water

Services. The parcels total approximately 85 acres; and













/ / /

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to be annexed to Clean Water Services; and it is further









Chairman




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AGENDA


Agenda Category:

Public Hearing – Service District for Lighting No. 1 A County Service District (All CPOs)

Agenda Title: APPROVE CHANGES AND ESTABLISH NEW MAXIMUM

ANNUAL ASSESSMENTS FOR FISCAL YEAR 2018-2019 FOR SERVICE DISTRICT FOR LIGHTING NO. 1

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: During the course of the year various changes to assessment areas occur. These include partial annexations, lot consolidations and partitions, equipment changes, formations, simple errors and omissions, and maximum annual assessment adjustments. The maximum annual assessment is set at double the annual assessment to establish a ceiling for future years. There are 13 assessment areas affected by various changes for Fiscal Year 2018-2019, as set forth in Exhibit A-2. The changes and assessments should be made before the end of the Fiscal Year so they may be certified to the tax rolls for collection. Attachments: 1. Resolution and Order 2. Exhibit A-2, Proposed Assessment Changes for Fiscal Year 2018-2019

3. Exhibit B, Notice of Public Hearing


Conduct a public hearing and adopt the attached Resolution and Order to approve the changes and establish a new maximum annual assessment for Fiscal Year 2018-2019, outlined in Exhibit A-2 as the maximum assessments for the Service District for Lighting, and levy assessments for Fiscal Year 2018-2019.




Date: 06/19/18

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FOR LIGHTING (No. SDL-1) In the Matter of Modifying Assessment Area ) RESOLUTION AND ORDER Boundaries, Modifying Service Levels, and Levying) Actual Assessments for Fiscal Year 2018-2019. ) No.

This matter having come before the Washington County Board of Commissioners

(Board) of the Service District for Lighting No. 1, a county service district, at its public hearing

of June 19, 2018; and

It appearing to the Board that staff has reviewed district assessment areas and has set

forth in Exhibit “A-2”, incorporated herein, various changes to assessment area boundaries and

service levels arising from various causes, including platting of lots, consolidations,

annexations, administrative errors; and

It appearing to the Board that the actual assessments proposed to be levied for Fiscal

Year 2018-2019 are as set forth in Exhibit “A-2”; and

It appearing to the Board that notice and opportunity to object to these changes has been

provided now, therefore, it is

RESOLVED AND ORDERED that the assessment area and service charges set forth in

Exhibit “A-2” hereby are adopted; and it is further

RESOLVED AND ORDERED that the actual assessments for Fiscal Year 2018-2019 set

forth in Exhibit “A-2” for each lot hereby are imposed and levied. Said annual assessments shall

be

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certified to the Fiscal Year 2018-2019 tax rolls for collection. Such assessments are assessed and

levied as taxes on property for purposes of the limits imposed by Section 11b, Article XI of the

Oregon Constitution to support government services other than schools.


BOARD OF DIRECTORS FOR

WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) CHAIRMAN RECORDING SECRETARY

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SDL Proposed Assessments Fiscal Year

2018-2019Assessment Areas with Proposed Changes from Previous Year

SDL # SDL Name # of TaxLots

Proposed Annual

Lot Charge

Maximum

Assessment

Per LotChange Note

137 FIR GROVE LANE 102 $15.90 $53.74Light C1111D10067 was removed, because it was on

private property and should not have been included. The

residents requested removal.

260 NW 119TH AVENUE (aka Cedar Park West) 30 $68.54 $110.38Added 9 lights not accounted for previously in the

assessment area; changed 5 SDL lights to Road Fund; 2

exisiting lights remain as SDL for a total SDL lights of 11

and a lot count of 30.

366 STEPHANIE HEIGHTS 32 $50.46 $111.56Add 1 lot, 1S119AC-07100 changed to 1S119AC07100,

1S119AC07102

566 BECKET GLEN SUBDIVISION 10 $50.30 $220.44Add 2 lots, 1S119BC27300 cancelled into 1S119BC33300,

33400, 33500 (Plat 2018-009)

570 SW 80TH AVENUE 68 $18.13 $59.22Add 1 lot; 1S119BC27300 cancelled into 2 lots and added

1 light under Hemlock Partition

620 SW 80TH/MAPLELEAF & SPRUCE 36 $26.41 $52.82Light #C1136B03901 City of Tigard light charged as an

SDL light. Changed on 05/08/2014 and discovered during

annual audit

941 WISMER RIDGE NO. 3 45 $27.64 $37.72Add 4 lots, 1 lot 1N120AB16000 cancelled into five lots

11120AB 16800 to 17200 Vance Drive (aka Wismer

Ridge/Lindsey Addition)

1056 WEST PARC AT BETHANY VILLAGE 196 $10.78 $697.26Adjusted lot count from 209 to 196 after audit with A & T

1182 ALEXANDER ST DUPLEXES 3 $42.94 $145.44Removed 1 light due to intersection improvements being

completed under 15-381, Alexander Street Partition.

Tuesday, May 08, 2018 Page 1 of 2Washington County, DLUT Operations Division Exhibit A-2

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SDL # SDL Name # of TaxLots

Proposed Annual

Lot Charge

Maximum

Assessment

Per LotChange Note

1241 NORTH BETHANY 1663 $190.87 $403.54Add 7 lights and 45 lots - Vineyards at Abbey Creek

Add 9 lights and 1 lots - North Bethany Ridge No. 2

Add 29 lights and 109 lots - Bethany Crossing

Add 7 lights and 3 lots - Arbor at West Park Multifamily

Add 41 lights and 142 lots - Arbor at West Park (aka

Orchards at Abbey Creek

Add 24 lights and 75 lots - Bethany Creek Park

Add 6 lights and 88 lots - North Bethany Park (aka North

Bethany Commons)

Add 14 lights and 1 lot - BSD Kaiser K5 Elementary.

Add 2 lights and 5 lots - Highlands at North Bethany

Phase 2

Add 10 lights and 56 lots - Abbey Ridge (Cancelled

1N118AC13600 changed lot count from 57 to 56)

Add 48 lights and 89 lots - Estates at Abbey Creek (aka

Highlands at North Bethany).

Add 2 additional lights - Grace Hollow 2, moved from

Abbey Heights lighting design plan.

1273 CEDAR PARK EAST PHASE 2 34 $68.90 $169.35Removed 1 light from Melody Lane and it will be installed

by an adjacent development.

1293 NOOR PARK AKA 180TH AVENUE SUBDIVISION 16 $54.61 $160.96Add 6 lots (Noor Park No. 2) to existing, adjacent

assessment area. No additional lighting required.

1295 111TH AVENUE AKA FLOISTAD 3 $55.67 $153.88Approved at 2017 rate setting with 2 lots and should be 3.

Total for All Assessment Areas with Pending Changes $332,265.02 Taxlots2238

Tuesday, May 08, 2018 Page 2 of 2Washington County, DLUT Operations Division Exhibit A-2

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Department of Land Use & Transportation Service District for Lighting No. 1 (SDL)

155 N First Avenue, Suite 350, MS 16, Hillsboro, OR 97124-3072 phone: 503-846-3679 • fax: 503-846-3588

www.co.washington.or.us/lut • [email protected]

OFFICIAL NOTICE OF PUBLIC HEARING

WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

The Washington County Board of County Commissioners, acting as the governing body for the Washington County Service District for Lighting No. 1 (SDL), will conduct a public hearing on Tuesday, June 19, 2018, at 10:00 a.m. in the Hillsboro Civic Center, 150 E. Main Street, Hillsboro, OR. This hearing will consider the adoption of changes to street lighting assessment areas for the upcoming fiscal year. The Board will consider proposed changes to some assessment area boundaries to address new development and other changes. If your lot lines have been adjusted, new or additional lights were installed, or part of your assessment area has been annexed into a city jurisdiction, your assessment may change. Assessments vary from area to area depending upon the number and types of lights and poles, as well as the number of lots within any assessment area boundary. For more information regarding the public hearing, proposed assessments, or how this will impact you, call the Service District for Lighting Program Coordinator at 503-846-3679. Information is also available for review at the County Clerk’s office.

Send or deliver written objections to:

Washington County Land Use & Transportation Service District for Lighting

155 N. First Avenue, Suite 350, MS 16 Hillsboro, OR 97124-3072

For more information contact: Stacia Sheelar 503-846-3679 Email: [email protected]

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AGENDA


Agenda Category: Action – Land Use & Transportation (All CPOs) Agenda Title: ADOPT ANNUAL ROAD MAINTENANCE PROGRAM FOR FISCAL

YEAR 2018-2019 Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The Washington County Transportation System Plan 2014 (A-Engrossed Ordinance 768) effective December 1, 2014 requires an annual Road Maintenance Program be adopted by the County Board of Commissioners. The proposed Program reflects the Board’s prioritization policy as stated in Table 6 (Road Maintenance Priority Matrix) of Goal 11 of the Plan. Additionally, Target Service Levels are used for select transportation assets as a way to supplement the Road Maintenance Priority Matrix. Furthermore, the Road Maintenance Plan identifies certain rural local roads as Rural Resource Routes recognizing their importance to the economy and rural connectivity. The proposed Program represents about two-thirds of the maintenance activities anticipated to be performed by the Operations and Maintenance Division in FY 2018-19. The remaining resources are expected to be expended for emergency response and needs that arise in conjunction with development activity, capital projects, or as yet unforeseen requirements. Amendments to the annual Road Maintenance Program will be submitted to the Board for consideration should funds be available or major work elements change. The proposed Program also includes work to be accomplished by the Traffic Section of the Engineering and Construction Services Division and the Urban Road Maintenance District. Attachment: Resolution and Order RO Exhibit A (Annual Road Maintenance Program for FY 2018-2019) is linked online.


Adopt, by the attached Resolution and Order, the annual Road Maintenance Program for FY 2018-2019




Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/LUT-RO-Exhibit-A-2018-19-Road-Maintenance-Program.pdf

Page 1 - RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL


PHONE (503) 846-8747 - FAX (503) 846-8636

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In the Matter of Adopting the Year 2018-19 ) RESOLUTION AND ORDER Department of Land Use and Transportation ) Annual Road Maintenance Program ) No. _____________________ ) This matter came before the Board at its regular meeting of June 19, 2018; and It appearing to the Board that Goal 11 of the Washington County Transportation System Plan 2014 (A-Engrossed Ordinance 768) directs that road maintenance and reconstruction expenditures be prioritized each year; and It appearing to the Board that the voters of the urban unincorporated areas of Washington County voted to provide funding for the Urban Road Maintenance District; and It appearing to the Board that Goal 11 of the Transportation System Plan 2014, including Table 6 (the Road Maintenance Priority Matrix) and Objective 11.2 (relating to adopting levels of service for certain transportation assets), serve as a guide for determining the most cost effective and efficient provision of services so as to further the public safety and welfare; and It appearing to the Board that Goal 11 of the Transportation System Plan 2014 allows the annual adoption of a Rural Resource Route work program to support Local Roads serving active commercial resource activities; now, therefore, it is RESOLVED AND ORDERED that Exhibit “A” attached hereto is adopted as the Fiscal Year 2018-19 Annual Road Maintenance Program for the Operations and Maintenance

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PHONE (503) 846-8747 - FAX (503) 846-8636

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Division and the Engineering Division of the Department of Land Use and Transportation, including maintenance to be provided using Urban Road Maintenance funds; and it is further RESOLVED AND ORDERED that the Annual Road Maintenance Program constitutes the policy directive of the Board of County Commissioners, as to allocation of scarce resources so as to further public safety and welfare; and it is further RESOLVED AND ORDERED that the Department of Land Use and Transportation is directed to implement this program commencing on the date of this Resolution and Order. Dated this 19th day of June, 2018. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON ______________________________________ Chairman ______________________________________ Recording Secretary Approved as to form: Cortney D. Duke-Driessen Cortney D. Duke-Driessen Senior Assistant County Counsel Date and Signed: May 29, 2018

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AGENDA


Agenda Category: Public Hearing – County Counsel (ALL CPOs) Agenda Title: CONDUCT THIRD READING SECOND PUBLIC HEARING OF

A-ENGROSSED ORDINANCE NO. 830 – AN ORDINANCE PROHIBITING THE KEEPING OF EXOTIC ANIMALS

Presented by: Brad Anderson, County Counsel

Marni Kuyl, Director, Department of Health and Human Services SUMMARY: ORS 609.205 provides that a county may by ordinance prohibit the keeping of exotic animals. Exotic animals are defined in ORS 609.305(1). This proposed ordinance prohibits the keeping of exotic animals and prohibits members of the public from coming into contact with exotic animals in unincorporated Washington County. A number of exceptions to keeping exotic animals are provided for in the A-Engrossed ordinance for certain educational institutions, medical institutions, veterinarians, facilities that have applied for or are accredited or certified by the Association of Zoos and Aquariums (AZA), public agencies, and temporary events. Health and Human Services, Animal Services Division will enforce the proposed ordinance. On December 19, 2017, the Board held a public hearing on proposed ordinance 830. The Board kept the public hearing open until January 12, 2018 at 5:00 for written testimony on the proposed ordinance and continued the deliberations on the proposed ordinance until January 16, 2018. On January 16, 2018, after deliberations, the Board continued the deliberations on the proposed ordinance until April 17, 2018. On April 17, 2018 the Board continued deliberations until June 5, 2018. On June 5, 2018 the Board amended the proposed ordinance to extend the effective date of the proposed ordinance from 30 to 90 days of passage and included the AZA accredited facilities exemption. Attachment: A-Engrossed Ordinance and Exhibit A


Hold third reading, second public hearing on proposed ordinance and adopt A-Engrossed Ordinance 830 after the second public hearing.




Date: 06/19/18

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Page 1 - An Ordinance Prohibiting the Keeping of Exotic Animals

WASHINGTON COUNTY COUNSEL 161 NW ADAMS AVENUE, SUITE 305, MS #24


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A-ENGROSSED ORDINANCE 830

An Ordinance Prohibiting the Keeping of Exotic Animals

The Board of County Commissioners of Washington County, Oregon, ordains as follows: SECTION 1. FINDINGS:

A. The Board of County Commissioners (Board) finds that Exotic Animals as defined

below are a safety risk to the public and should not be kept outside their natural environment.

B. The Board finds that to protect the health, safety and welfare of the people of

Washington County and to protect animals that are not in their natural environment it is in the

interest of the County to prohibit the keeping of Exotic Animals with exceptions in unincorporated

Washington County.

C. The Board also finds that to protect the health, safety and welfare of the people of

Washington County and to protect animals that are not in their natural environment it is in the

interest of the County to prohibit members of the public from coming into direct contact of an

exotic animal in unincorporated Washington County.

SECTION 2. DEFINITIONS:

A. “Exotic Animal” means:

(1) Any member of the family Felidae not indigenous to Oregon, except the species Felis catus (domestic cat);

(2) Any nonhuman primate;

(3) Any nonwolf member of the family Canidae not indigenous to Oregon, except the species Canis familiaris (domestic dog);

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(4) Any bear, except the black bear (Ursus americanus); and

(5) Any member of the order Crocodylia.

B. “Direct Contact” means physical contact or proximity where physical contact between the public (excluding a trained full-time employee or the owner or facility, or a licensed veterinarian) and an exotic animal is possible, including, but not limited to, allowing a photograph to be taken without a permanent physical barrier designed to prevent physical contact between the public and an exotic animal. C. “Keep” means to have physical custody or otherwise to exercise dominion and control over an object.

SECTION 3.

The Board finds and takes public notice that it is in receipt of all information necessary to

consider this Ordinance in an adequate manner, and that this Ordinance complies with the

requirements set forth in the Washington County Charter and the Washington County Code.

SECTION 4.

The attached Exhibit A (3 pages) is hereby adopted and incorporated herein at Chapter 6.08

of the Washington County Code.

SECTION 5.

A. Nothing herein is intended, nor shall it be construed, as amending, replacing or

otherwise being in conflict with any other ordinances of Washington County unless expressly so

stated.

B. If any section, clause, phrase, or word of this Ordinance, including the exhibit, shall

for any reason be held invalid, unconstitutional, or unenforceable by a body of competent

jurisdiction, the remainder of this Ordinance or its application and all portions not so stricken shall

not be affected thereby and shall remain in full force and effect.

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C. The Office of County Counsel is authorized to codify this Ordinance and to make

any technical changes, not affecting its substance, as are reasonably necessary to accomplish

codification.

SECTION 6.

This Ordinance shall take effect ninetythirty (390) days after adoption.

ENACTED this ________ day of________________, _____, being the _________ reading

and __________ public hearing before the Board of County Commissioners of Washington County,

Oregon.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN

RECORDING SECRETARY READING PUBLIC HEARING First First Second Second Third Third Fourth Fourth Fifth Fifth VOTE: Aye: Nay: Recording Secretary: Date:

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EXHIBIT A

Chapter 6.08

EXOTIC ANIMALS 6.08.010 Findings. 6.08.020 Definitions. 6.08.030 Keeping of Exotic Animals

Prohibited. 6.08.040 Exceptions. 6.08.050 Conformity with law. 6.08.060 Enforcement. 6.08.070 Civil Infraction. 6.08.080 Impounding Exotic

Animals. 6.08.090 Civil Infraction—Other

enforcement procedures not excluded.

6.08.010 Findings. A. The Board finds that Exotic Animals, as defined in 6.08.20(C), are a safety risk to the public and should not be kept outside their natural environment. B. The Board finds that to protect the health, safety and welfare of the people of Washington County and to protect animals that are not in their natural environment it is in the interest of the County to, except as otherwise provided in 6.08.040, prohibit the keeping of Exotic Animals. C. The Board finds that to protect the health, safety and welfare of the people of Washington County and to protect animals that are not in their natural environment it is in the interest of the County to prohibit members of the public from coming into direct contact withof an Exotic Animal in unincorporated Washington County.

6.08.020 Definitions. For the purpose of this chapter,

words in the present tense include the future, the singular includes the plural, and the plural includes the singular, the word “shall”

is mandatory and not directory, and the term “this chapter” shall be deemed to include all amendments hereinafter made to this chapter. As used in this chapter, unless the context requires otherwise, the following words and their derivations shall mean:

A. “Board” means Board of County Commissioners for Washington County.

B. “Direct Contact” means physical contact or proximity where physical contact between the public (excluding a trained employee or the owner or facility, or a licensed veterinarian) and an Exotic Animal is possible, including, but not limited to, allowing a photograph to be taken without a permanent physical barrier designed to prevent physical contact between the public and an Exotic Animal.

C. “Educational Institution” means an Oregon state community college or an accredited university or college that confers bachelors, masters or doctorate degrees in Oregon.

D. “Exotic Animal” means:

(1) Any member of the family Felidae not indigenous to Oregon, except the species Felis catus (domestic cat);

(2) Any nonhuman primate;

(3) Any nonwolf member of the family Canidae not indigenous to Oregon, except the species Canis familiaris (domestic dog);

(4) Any bear, except the black bear (Ursus americanus); and

(5) Any member of the order Crocodylia.

E. “Keep” means to have physical custody or otherwise to exercise dominion and control over an object.

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EXHIBIT A

F. “Medical Institution” means a hospital authorized to conduct business in Oregon by the State of Oregon.

G. “Temporary” means no longer than a total of 10 continuous days and no more than once a year in all of Washington County.

6.08.030 Keeping of Exotic Animals Prohibited.

Except as otherwise provided in Section 6.08.040, no person shall Keep an Exotic Animal or allow a member of the public to come into Direct Contact with an Exotic Animal, regardless of the age of the animal. Violation of this section is a Class A infraction.

6.08.040 Exceptions. A. 6.08.030 shall not apply to the keeping of an Exotic Animal by:

(1) An Educational Institution or Medical Institution, if the Exotic Animal is kept for the primary purpose of instruction, study or research;

(2) A Temporary circus, carnival or other similar itinerant show business, if the Exotic Animal is kept for the primary purpose of public entertainment;

(3) A veterinarian employed by the federal government or currently licensed by the Oregon State Veterinary Examining Board, if the Exotic Animal is kept for the primary purpose of diagnosis or treatment;

(4) A public agency, if the Exotic Animal is kept primarily for a public purpose; or.

(5) A properly maintained zoological park or facility currently accredited or certified by the Association of Zoos and Aquariums (AZA) or has submitted an application for accreditation or certification from the AZA and the AZA has not made a decision on

accreditation or certification. If an application has been submitted but not yet acted upon by the AZA, this exception is only valid for one year from the date the application is submitted. If accreditation or certification is denied or removed by the AZA at any time, this exception shall not apply.

B. 6.08.030 shall not apply to a person transporting an Exotic Animal directly to any of the institutions, businesses or individuals listed in subsection A of this section. 6.08.050 Conformity with law.

This chapter shall not, in any way, be a substitute for, nor eliminate in any way, the necessity for conformity with any and all laws or rules of the federal government, the state of Oregon or its agencies, nor any ordinances or rules and regulations of the county. 6.08.060 Enforcement. WCC Chapter 1.12 provides the general enforcement mechanism for this chapter. 6.08.070 Civil Infraction.

A county enforcement officer, as defined in WCC Chapter 1.12, may issue a Class A civil infraction for failure to comply with this chapter and any rules and regulations adopted pursuant thereto. Civil infractions shall conform to the requirements of the Administrative Enforcement Code, Chapter 1.12. Enforcement of civil infractions shall be through Chapter 1.12. Each day a person is in violation of this chapter shall be deemed a separate violation thereof.

6.08.080 Impounding Exotic

Animals. Pursuant to WCC Chapter 1.12, upon issuance of an administrative warrant, an

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EXHIBIT A

enforcement officer may seize or impound any Exotic Animal located in the county in violation of this chapter at the Keeper’s expense. 6.08.090 Civil Infraction—Other

enforcement procedures not excluded.

The provisions of this chapter are in addition to and not in lieu of any other procedures and remedies provided by law, including equitable relief and damages.

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Date: 06/19/18

AGENDA


Agenda Category: Consent CPO 4M

Agenda Title:

AWARD CONTRACT TO CONSTRUCT THE WASHINGTON DRIVE AND CEDARCREST STREET STORM IMPROVEMENT PROJECT NO. 6833 TO TURNEY EXCAVATING INC.

Presented by: Bill Gaffi, General Manager (jfl)

SUMMARY

The Washington Drive and Cedarcrest Street Storm Improvement Project No. 6833 (Project) will upsize and re-align the existing 8-inch and 12-inch ditched piping along Washington Drive and Cedarcrest Street. The Project consists of installing a new storm system of approximately 1,600 linear feet of storm pipe, standard manholes, a water quality manhole, and Low-Impact Development Approach planter boxes within the public right-of-way and existing easements. The Project also includes improving area drains in the work zone to meet current Clean Water Services’ (District) standards for surface water collection and improving an existing dry detention pond and outfall.

District advertised for bids on April 25, 2018. The engineer’s estimate for the Project is $600,000. District received four bids and opened them on May 10, 2018. The bids range from $693,828.90 to $921,037. The three low bidders are:

1. Turney Excavating Inc. $693,828.90 2. Braun Construction & Design L.L.C. dba Braun Construction $727,010 3. Trench Line Excavation, Inc. $787,995

The low bidder disclosed the following subcontractors:

1. Pacific Excavation Inc.

REQUESTED ACTION

Award the contract to construct the Washington Drive and Cedarcrest Street Storm Improvement Project No. 6833 to Turney Excavating Inc., the lowest responsible bidder, in the amount of $693,828.90.

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Date: 06/19/18

AGENDA CLEAN WATER SERVICES

BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title:

APPROVE FIRST AMENDMENT TO ASSIGNMENT AGREEMENT BETWEEN CLEAN WATER SERVICES AND CLEAN WATER INSTITUTE

Presented by: Diane Taniguchi-Dennis, Deputy General Manager (mp)

SUMMARY

Clean Water Services (District) and Clean Water Institute (Institute) signed an Assignment Agreement in 2010 to document agreements and procedures regarding intellectual property. The parties also signed a Loan Agreement in 2010 that provided Institute access to $400,000 from District to support its operations and mission, and amended the Loan Agreement in 2017 (Loan). The Assignment Agreement obligated all revenue from intellectual property licensing received by Institute to the repayment of the Loan until the Loan was satisfied. Thereafter revenue would be shared equally (50/50) between Institute and District. Original projections of licensing revenue indicated that the Loan could be repaid in the time originally included in the Loan Agreement without undue hardship to the Institute’s generation of operating capital. However, licensing revenue from the intellectual property, while growing, has been slower than expected. This Amendment revises the percentage of licensing revenue obligated for Loan repayment from 100 percent to 50 percent. It does not alter any terms of the Loan agreement. The new revenue plan is intended to facilitate the operational effectiveness of the Institute and enhance mission fulfillment. REQUESTED ACTION

Approve First Amendment to the Assignment Agreement between Clean Water Services and Clean Water Institute. (A copy of the First Amendment is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-CWI-Amendments-Assignment-06-19-18.pdf


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Date: 06/19/18


BOARD OF DIRECTORS


Agenda Title:

APPROVE SECOND AMENDMENT TO LOAN AGREEMENT BETWEEN CLEAN WATER SERVICES AND CLEAN WATER INSTITUTE

Presented by: Diane Taniguchi-Dennis, Deputy General Manager (mp)

SUMMARY

Clean Water Services (District) and Clean Water Institute (Institute) signed a Loan Agreement in 2010 that provided Institute access to $400,000 from District to support its operations and mission. The First Amendment to the Loan Agreement extended the term of the Loan Agreement through July 1, 2018 and was finalized by the District’s Board of Directors on June 20, 2017 by Minute Order No. 17-40. Institute has borrowed the full amount allowed by the loan and, as of May 2018, the outstanding balance is $217,948. Institute continues to pay District interest on borrowed funds at a rate of 1.1 times the Local Government Investment Pool rate. The Second Amendment to the Loan Agreement will extend the full repayment deadline for two years until July 1, 2020. Original 2010 projections of revenue from the licensing of intellectual property, developed by District and managed by Institute, suggested that the loan could be repaid in the time originally included in the Loan Agreement. However, revenue from the intellectual property, while growing, has been slower than expected. Large transactions that are likely to transpire this coming year will reduce the Institute’s outstanding balance significantly. The extended loan term will support growth of Institute business. REQUESTED ACTION

Approve Second Amendment to the Loan Agreement between Clean Water Services and Clean Water Institute. (A copy of the Second Amendment to the Loan Agreement is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-CWI-2nd-Amendment-Loan-06-19-18.pdf


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Agenda Item No. 2.d.

Date: 06/19/18


BOARD OF DIRECTORS


Agenda Title:

APPROVE CONTRACT FOR WORKERS’ COMPENSATION INSURANCE FOR FISCAL YEAR 2018-19 WITH SPECIAL DISTRICTS INSURANCE SERVICES

Presented by: Bill Gaffi, General Manager (vn) SUMMARY

Clean Water Services' (District) annual Worker's Compensation contract with Special Districts Insurance Services (SDIS) expires June 30, 2018. The District worked with Marsh USA, Inc., District's Agent of Record, to evaluate the market conditions, available options and the renewal offer presented by SDIS to obtain a policy that provides the required coverage while providing the level of service required for the least cost. SDIS presented a renewal proposal of $160,964.79 ($155,331.02 with annual pay discount), which represents a 12.2 percent decrease in cost over Fiscal Year 2017-18. The cost decrease is the result of reductions in the base premium rate and a flat experience modifier of .80.

REQUESTED ACTION

Approve contract to provide Worker's Compensation Insurance coverage for Fiscal Year 2018-19 with Special Districts Insurance Services in the amount of $160,964.79.

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Agenda Item No. 2.e.

Date: 06/19/18

AGENDA



Agenda Title:

APPROVE A ONE-YEAR RENEWAL OF THE CONTRACT FOR PURCHASE OF ALUMINUM SULFATE WITH CHEMTRADE CHEMICALS US LLC

Presented by: Bill Gaffi, General Manager (hkb)

SUMMARY

Clean Water Services (District) uses aluminum sulfate at the Rock Creek and Durham Advanced Wastewater Treatment Facilities for phosphorus removal. The District must use significant quantities of aluminum sulfate due to stringent National Pollutant Discharge Elimination System Permit requirements. On June 23, 2015, District’s Board of Directors (Board) awarded a three-year Contract with the option to renew for up to two additional one-year periods to Chemtrade Chemicals US LLC for purchase of aluminum sulfate by Minute Order No. 15-48. District’s contract expires on June 30, 2018 and District seeks the Board’s approval to renew the Contract for one year for the period July 1, 2018 through June 30, 2019. Total expenditures during the renewal period will not exceed $823,511.

REQUESTED ACTION

Approve a one-year renewal of the Contract with Chemtrade Chemicals US LLC, to purchase Aluminum Sulfate in an amount not to exceed $823,511 for the period July 1, 2018 through June 30, 2019. (A copy of the contract is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-4th-Amend-Aluminum-Sulfate-06-19-18.pdf


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Agenda Item No. 2.f.

Date: 06/19/18

AGENDA



Agenda Title:

APPROVE A ONE-YEAR RENEWAL OF THE CONTRACT FOR PURCHASE OF FERRIC CHLORIDE SOLUTION WITH KEMIRA WATER SOLUTIONS, INC.


SUMMARY

Clean Water Services (District) uses ferric chloride at its Rock Creek and Durham Advanced Wastewater Treatment Facilities for pipe scale prevention, biosolids pre-conditioning, and to control odors produced during the wastewater treatment process.

On June 23, 2015, District’s Board of Directors (Board) awarded a three-year Contract that expires on June 30, 2018 and includes an option to renew for up to two additional one-year periods to Kemira Water Solutions, Inc. for purchase of ferric chloride by Minute Order No. 15-44.

District seeks the Board’s approval to renew the Contract for one year for the period July 1, 2018 through June 30, 2019. Total expenditures during the renewal period will not exceed $312,046.

REQUESTED ACTION

Approve a one-year renewal of the Contract with Kemira Water Solutions, Inc., to purchase ferric chloride in an amount not to exceed $312,046 for the period July 1, 2018 through June 30, 2019. (A copy of the Contract is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-5th-Amendment-Ferri-06-19-18.pdf


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Agenda Item No. 2.g.

Date: 06/19/18


BOARD OF DIRECTORS Agenda Category: Consent

Agenda Title:

APPROVE A ONE-YEAR RENEWAL OF THE CONTRACT FOR PURCHASE OF SODIUM BISULFITE WITH TWO RIVERS TERMINAL, LLC

Presented by: Bill Gaffi, General Manager (hkb) SUMMARY Clean Water Services (District) uses sodium bisulfite at its Rock Creek and Durham Advanced Wastewater Treatment Facilities as a chlorine-neutralizing agent in the wastewater treatment process. The District must use significant quantities of sodium bisulfite due to stringent National Pollutant Discharge Elimination System Permit requirements. On June 23, 2015, District’s Board of Directors (Board) awarded a three-year Contract to Two Rivers Terminal, LLC for purchase of sodium bisulfite by Minute Order No. 15-46. The three-year Contract expires on June 30, 2018 and includes the option to renew for up to two additional one-year periods. District seeks the Board’s approval to renew the Contract for one year for the period July 1, 2018 through June 30, 2019. Total expenditures during the renewal period will not exceed $327,914.

REQUESTED ACTION Approve a one-year renewal of the Contract with Two Rivers Terminal, LLC, to purchase sodium bisulfite in an amount not to exceed $327,914 for the period July 1, 2018 through June 30, 2019. (A copy of the contract is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-3rd-Amend-Sodium-Bisulfite-Solution.pdf


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Agenda Item No. 2.h.

Date: 06/19/18

AGENDA


Agenda Category: Consent CPO All

Agenda Title:

ADOPT RESOLUTION AND ORDER TRANSFERRING PREVIOUSLY APPROVED FISCAL YEAR 2017-18 APPROPRIATIONS


SUMMARY

Clean Water Services (District) staff has reviewed the actual and projected expenses and encumbrances for the current Fiscal Year 2017-18 in comparison to budgeted appropriations. Pursuant to ORS 294.463, the section of Oregon Local Budget Law related to transfers of existing budget appropriations, the transfers described in the attached Exhibit A are recommended to ensure compliance for each separate budget category. These transfers make no change to the overall level of budgetary appropriations originally adopted by District’s Board of Directors.

Attachments: Resolution and Order Exhibit A – Transfer of Appropriations

REQUESTED ACTION

Adopt a Resolution and Order transferring previously approved Fiscal Year 2017-18 appropriations in accordance with Oregon Budget Law.

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Page 1 of 1 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of transferring appropriations for Fiscal Year 2017-18 pursuant to ORS 294.463

) ) ) ) )


NO.

The above-entitled matter came before the Board of Directors of Clean Water Services


It appearing to the Board that on June 20, 2017, by Resolution and Order No. 17-10, this

Board adopted the budget for Clean Water Services (District) Fiscal Year 2017-18; and

It appearing that ORS 294.463 permits transfers of existing appropriations within or between

funds, when authorized by an ordinance or resolution of the governing body stating the need for the

transfer, the purpose for the authorized expenditure and the amount of appropriation transferred;

and

It appearing that it is necessary to transfer funds as described in Exhibit A to reallocate

existing budgetary appropriations to avoid estimated over-expenditures in the General Fund for

certain capital outlay and departmental operating expenditure costs and in the Sanitary Sewer

Capital Replacement Fund for additional media supply costs that were not anticipated in the Fiscal

Year 2017-18 Budget, and that Exhibit A states the purpose of the expenditures and the amount of

appropriation to be transferred; it is now therefore

RESOLVED AND ORDERED that appropriations of the District for Fiscal Year 2017-18

are hereby transferred as set forth in Exhibit A hereto.


CLEAN WATER SERVICES By its Board of Directors ________________________________ Chairman ______________________________ Recording Secretary

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Exhibit A

TRANSFER OF APPROPRIATIONS FOR FISCAL YEAR 2017-18 TRANSFERS WITHIN FUNDS: General Fund (101) Appropriation Reduction:

Contingency $ (785,000) Appropriation Increase: Regulatory Affairs Department $ 50,000 Wastewater Treatment Department $ 335,000 Business Services Department $ 200,000 Watershed Management Department $ 200,000

Purpose: Within the General Fund, to transfer existing appropriations from Contingency as indicated above to better match already adopted appropriations with higher than anticipated expenditures within the District’s departments as follows:

1. $50,000 for Regulatory Affairs Department’s purchase of capital outlay

Laboratory Services equipment to perform permit related testing as well as eliminate the cost and time delay in outsourcing testing.

2. $335,000 Wastewater Treatment Department for: a. $40,000 purchase of capital outlay electric carts at the Forest Grove

Treatment Plant to replace gasoline powered carts that were disturbing visitors and wildlife, and a 3-D scanner for Treatment Plant Services to create dimensionally accurate construction documents.

b. $200,000 purchase of lime at the Rock Creek Treatment Plant due to increasing chemical costs and increased use for permit required copper treatment.

c. $50,000 purchase of repair & maintenance supplies in Rock Creek Mechanical Maintenance due to unanticipated digester mixer repairs.

d. $45,000 purchase of Contracted Services in Durham Mechanical Maintenance due to necessary roof repairs.

3. $200,000 for Business Services Department’s increased contracted services costs in the ABC Building program due to increased elevator, landscape, and janitorial building maintenance costs.

4. $200,000 for Watershed Management Department’s increased other materials & services costs for purchases of plants for an increasing number of planting projects within the District’s agricultural incentive programs.

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Sanitary Sewer Capital Replacement Fund (106) Appropriation Reduction:

Contingency $ (250,000) Appropriation Increase: Materials & Services $ 250,000

Purpose: Within the Sanitary Sewer Capital Replacement Fund, to transfer existing appropriations from Contingency as indicated above to better match already adopted appropriations with higher than anticipated expenditures within Materials & Services as follows:

Increase in materials and services cost incurred due to higher digester gas production at Durham, which required the media for cleaning siloxane and H2S out of the gas to be replaced sooner than anticipated. The frequency of media replacement is a function of how much gas is produced and the concentration of contaminants, which both vary, so the replacement cycle cannot be precisely predicted.

These appropriation transfers do not increase the total original budget appropriation.

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Agenda Item No. 2.i.

Date: 06/19/18

AGENDA


Agenda Category: Consent CPO All

Agenda Title: ADOPT CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 2019-23


SUMMARY

Clean Water Services (District) staff has developed the Capital Improvements Program (CIP) for Fiscal Years (FY) 2019-23. A summary schedule of the projects comprising the CIP, including year-by-year projected expenditures for each project, are attached as Exhibit A, CIP Summary Schedules. The full CIP document is available for review and contains individual project details including a project description/justification, and when applicable, two years of historical costs, current year budget and estimated annual cost for the next five years by expenditure type.

All FY 2019 project costs identified in the CIP are incorporated into the FY 2018-19 Proposed Budget. At its May 11, 2018 public meeting, the District’s Budget Committee reviewed and approved the proposed budget, and unanimously recommended adoption by the District’s Board of Directors (Board).

The CIP is also referenced in other documents as a primary basis for calculating and assessing the District’s Sanitary Sewer and Storm and Surface Water Systems Development Charges.

Staff recommends that the Board adopt the CIP for fiscal years 2019-23.

Attachment: Resolution and Order Exhibit A – CIP Summary Schedules is linked online.

REQUESTED ACTION

Adopt the Capital Improvements Program for Fiscal Years 2019-23.

(A copy of Capital Improvements Program FY 2019-23 is available at the Clerk’s desk.)

121

http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-CIP-2019-2023.pdf

http://www.co.washington.or.us/BOC/meetings/upload/CWS-RO-Exhibit-A-CIP-Summary-Schedules-06-19-18.pdf


Telephone (503) 681-3600 Fax (503) 681-3603


In the Matter of Adopting the Program of Capital Improvements for the Sanitary Sewer and Storm and Surface Water Management Systems of Clean Water Services for Fiscal Years 2019-2023

) ) ) ) ) )


NO.



It appearing that the Board has authority to adopt Master Plans and Plans of Capital

Improvements for Clean Water Services’ (District) Sanitary Sewer System and Storm and Surface

Water Management System, pursuant to ORS 451.120, 451.485, ORS 223.309, and District

Ordinance; and

It appearing that the Board adopted District Resolution and Order No. 17-11, which adopted

the Capital Improvements Program for Fiscal Years 2018-2022; and

It appearing that the Board adopted District Resolution and Order No. 09-50, which adopted

the 2008 Sanitary Sewer Master Plan Update; and

It appearing to the Board that it is necessary and appropriate to adopt, and periodically

revise, a multi-year Capital Improvements Program for the District, in order to provide more

specific details as to timing and cost of individual projects in the short term than may be possible

for District-wide long range plans; and

It appearing to the Board that the document entitled “Capital Improvements Program FY

2019-2023”, and by this reference incorporated herein, includes the best available information as to

capital projects which the District intends to construct, including a description of each project, their

estimated cost and estimated time of construction to be undertaken; and the Board being fully

advised in the premises; it is now therefore

/ / /

/ / /

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Telephone (503) 681-3600 Fax (503) 681-3603

RESOLVED AND ORDERED that the Capital Improvements Program of the District, as

referenced above, is hereby adopted. The General Manager is hereby authorized and directed to

distribute copies of the Capital Improvements Program FY 2019-2023 to all interested parties.


CLEAN WATER SERVICES By its Board of Directors ________________________________ Chairman ________________________________ Recording Secretary

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Agenda Item No. 2.j.

Date: 06/19/18

AGENDA



Agenda Title:

AWARD A THREE-YEAR CONTRACT FOR PURCHASE OF SODIUM HYPOCHLORITE TO HASA INC. AND A BACK-UP CONTRACT TO JCI JONES CHEMICALS, INC.


SUMMARY

Clean Water Services (District) uses sodium hypochlorite (hypochlorite) at each of its four treatment facilities to disinfect treated wastewater and control odor. The District must use significant quantities of hypochlorite due to stringent National Pollutant Discharge Elimination System Permit requirements.

District advertised for bids on May 14, 2018 for a new contract to purchase hypochlorite for the period July 1, 2018 through June 30, 2021, and the bid results are as follows:

Vendor Price (per gallon)

HASA Inc. $0.76

JCI Jones Chemicals, Inc. $0.89

(continued)

REQUESTED ACTION

Award a primary three-year Contract to Purchase of Sodium Hypochlorite to HASA Inc., the lowest responsive bidder, for the initial price of $0.76 per gallon and the Back-up Contract to Purchase Sodium Hypochlorite to JCI Jones Chemicals, Inc. for the initial price of $0.89 per gallon. Total expenditures under both contracts will have a not-to-exceed amount of $1,915,200 for the period July 1, 2018 through June 30, 2021. (Copies of the contracts are available at the Clerk’s desk.)

125

http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-HASA-JCI-Jones-Sodium-Hypochlorite-06-19-18.pdf

AWARD A THREE-YEAR CONTRACT FOR PURCHASE OF SODIUM HYPOCHLORITE TO HASA INC. AND A BACK-UP CONTRACT TO JCI JONES CHEMICALS, INC. 06/19/18

District intends to award both a primary and back-up contract for the purchase of sodium hypochlorite. Each contract is for a term of three years. The back-up contract would be used if HASA Inc. is unable to provide sodium hypochlorite or in the event the contract is terminated prior to its scheduled termination date.

Because of price fluctuation and instability in the market, the contract provides for adjustment of the unit price for hypochlorite on January 1, 2019 and every six months thereafter. The new price will be based 50 percent on the percentage change in the average HIS Markit North America contract price for caustic soda, U.S. dollars per short ton, Ex-tank U.S, West Coast, and 50 percent on the percentage change in the average HIS Markit North America contract price for chlorine, U.S. dollars per short ton, FOB U.S. Gulf Coast. The January adjustment measuring period will be from June through November and the July adjustment measuring period will be from December through May.

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BOARD OF DIRECTORS


Agenda Title: APPROVE CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES WITH RELAY RESOURCES

Presented by: Bill Gaffi, General Manager (sw) SUMMARY Clean Water Services (District) needs landscape maintenance services at its four wastewater treatment facilities, three pump stations, Administration Building Complex, and three Field Operation’s facilities. This contract will include over 60 acres of landscaping including maintaining native shrubs and groundcovers, rain gardens, bio-filters, irrigation start-ups and winterizations, annual color rotations, mowing ecology and park grade turf, pruning shrubs, weed control, and monitoring the health of the plants. Relay Resources (formerly Portland Habilitation Center, Inc.), is a Qualified Rehabilitation Facility (QRF). As a public agency, District is required to contract with a QRF if the QRF is capable of performing the contract at the market price. A QRF is a non-profit organization that employs people with disabilities and is registered and regulated by the State. In reviewing its decision whether to enter into a new contact, District reviewed Relay Resources’ contract price proposal and determined it was within the market price. In addition, the State Procurement Office through the Oregon Department of Administrative Services reviewed Relay Resources’ contract price proposal, as required by OAR 125-055-0030, and approved it. (continued)

REQUESTED ACTION Approve a three-year contract for Landscape Maintenance Services with Relay Resources in the amount of $364,174.03 for the period July 1, 2018 through June 30, 2019, $375,099.24 for July 1, 2019 through June 30, 2020, and $386,352.22 for July 1, 2020 through June 30, 2021 plus up to $50,000 for time and materials work each year.

(A copy of the

Contract is available at the Clerk’s desk.)

Agenda Item No. 2.k.

Date: 06/19/18

127

http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-Relay-Resources-Landscaping-06-19-18.pdf

APPROVE CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES WITH RELAY RESOURCES 06/19/18 The landscape maintenance contract is for a term of three years with the option to renew for two additional one-year terms. Under this contract District will pay a fixed annual fee for services included in a work plan and on a time and material basis for certain extra services. Relay Resources and District have agreed to a fixed cost of $364,174.03 for the period July 1, 2018 through June 30, 2019, $375,099.24 for July 1, 2019 through June 30, 2020, and $386,352.22 for July 1, 2020 through June 30, 2021. The District estimates that it will spend up to $50,000 per year on time and materials work. The price for the renewal terms will be renegotiated if the District and Relay Resources agree to renew the contract. Over the past 13 years, Relay Resources has proven capable to perform the contract scope and quality for maintenance of the landscaping at District’s facilities. Staff has reviewed the contract proposal, determined it is within market price, and recommends approval of the contract for landscape maintenance services with Relay Resources.

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Agenda Item No. 2.l.

Date: 06/19/18

AGENDA


Agenda Category: Consent CPO 4M

Agenda Title:

APPROVE CONTRACT FOR PROFESSIONAL SERVICES FOR ENGINEERING SERVICES DURING CONSTRUCTION WITH BLACK & VEATCH CORPORATION FOR THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY PHASE 5 SECONDARY TREATMENT EXPANSION PROJECT NO. 6757

Presented by: Bill Gaffi, General Manager (djg)

SUMMARY

Comprehensive Facilities Plans for the Durham Advanced Wastewater Treatment Facility (Durham) completed in 2008, and updated by Clean Water Services (District) staff, have documented the need to expand secondary treatment capacity at Durham by 2020 in order to meet discharge permit conditions under projected flow and loading conditions. The Durham Advanced Wastewater Treatment Facility Phase 5 Secondary Treatment Expansion Project No. 6757 (Project) includes the construction of a new Aeration Basin 5, Secondary Clarifier 5, electrical building, high flow surge basin diversion structure, an underground gallery expansion connecting existing facilities to the aeration basin, and a RAS/WAS pump station. The Project also eliminates some bottlenecks in the secondary effluent conveyance system and modified surge basin inlet and outlet piping to maximize the capacity of the existing plant outfall.

In August of 2015, District issued a Request for Proposals (RFP) to solicit proposals and award a contract for the three phases of engineering services needed for the Project: conceptual design, final design and services during construction. The RFP stipulated that the District and the successful consultant would negotiate a detailed scope of work and contract for each phase.

(Continued)

REQUESTED ACTION

Approve the Contract for Professional Services with Black & Veatch Corporation for engineering services during the construction phase of the Durham Advanced Wastewater Treatment Facility Secondary Treatment System Expansion Project No. 6757 in an amount not to exceed $2,763,427.

(A copy of the Contract is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-Black-and-Veatch-SDC-Contract.pdf

APPROVE CONTRACT FOR PROFESSIONAL SERVICES FOR ENGINEERING SERVICES DURING CONSTRUCTION WITH BLACK & VEATCH CORPORATION FOR THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY PHASE 5 SECONDARY TREATMENT EXPANSION PROJECT NO. 6757 06/19/18

On January 5, 2016, District’s Board of Directors (Board) awarded the contract for the three phases of engineering services for the Project to Black & Veatch Corporation (Black & Veatch) by Minute Order No. 16-2 and approved the not-to-exceed amount for the conceptual design phase. On May 2, 2017, District’s Board approved the contract with Black & Veatch for the final design phase of the Project by Minute Order No. 17-20. This contract will allow Black & Veatch to provide engineering services during construction of the Project described above. Services during construction include: assisting the District with administration of the construction contract; monitoring the performance of the construction contractor; inspection and verification that the contractor’s work complies with the contract documents; and assisting the District in responding to events, such as changes, that occur during construction.

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Agenda Item No. 2.m.

Date: 06/19/18

AGENDA


Agenda Category: Consent CPO 3

Agenda Title:

DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE POSSIBLE FORMATION OF THE MOSS STREET SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6595


SUMMARY

Clean Water Services (District) has received a petition to form a Local Improvement District (LID) to construct public sanitary sewers. The proposed study area encompasses ten residential lots on SW Moss Street, SW 93rd Ave and SW 94th Ave north of SW Garden Home Road that are currently unserved by an adjacent public sewer. District staff met with owners in a neighborhood meeting on May 17, 2018, and determined there was sufficient support to continue research and study of a potential LID.

Staff is requesting direction from the District’s Board of Directors to prepare an engineering study and assessment report for the potential formation of the SW Moss Street Sanitary Sewer LID.

The engineering study and assessment report will include the following:

1. A description of the work to be done, including where appropriate, preliminary plans and a determination of whether any portion of the Project will necessitate extraordinary engineering or construction solutions;

2. An estimate of the probable cost of the improvement, including financing and where appropriate, the excess cost of any necessary extraordinary engineering or construction solutions;

(continued)

Attachment: Exhibit A – LID Area Map

REQUESTED ACTION Direct Clean Water Services to prepare an engineering study and assessment report for the possible formation of the SW Moss Street Sewer Local Improvement District Project No. 6595.

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DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE POSSIBLE FORMATION OF THE MOSS STREET SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6595 06/19/18

3. A recommendation as to the method or methods of assessment to be used to arrive at a fair and equitable apportionment of the whole or any portion of the cost to the properties specially benefited; and

4. The description of each lot, parcel of land, or portion thereof to be specially benefited by the improvement with the names of the owners or reputed owners, the estimated assessment or assessments against each lot or parcel, and each lot or parcel’s estimated share of the excess costs for extraordinary engineering or construction solutions to be determined consistent with Ordinance 35, Sections 8 and 13.

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Agenda Item No. 2.n.

Date: 06/19/18

AGENDA



Agenda Title:

ENDORSE BOUNDARY CHANGE PROPOSAL NO. 18-010 FOR ANNEXATION TO CLEAN WATER SERVICES' SERVICE DISTRICT

Presented by: Bill Gaffi, General Manager (nmc)

SUMMARY

After the 1997 Legislature abolished the Boundary Commission and shifted the boundary change function back to the local level, Washington County (County) became responsible for district boundary changes within its jurisdiction. The governing bodies of county service districts, such as Clean Water Services (District), must endorse proposed annexations to their boundaries.

The County has received the following request to annex property to the District:

Proposal No. 18-010: The property to be annexed consists of four parcels encompassing approximately 85 acres. The property is located generally north of SW Kruger Road, west of SW Elwert Road, and south of SW Haide Road. The property is further identified as tax map and lot numbers 2S236000200, 2S236000201, 2S236000206 and 2S236000207. A map of the property is attached as Exhibit A. The property was annexed into the City of Sherwood on March 29, 2018.

District staff has reviewed the request and recommends endorsing the annexation. County staff has scheduled a public hearing for the proposed annexation on June 19, 2018.

Attachments: Resolution and Order Exhibit A to Resolution and Order

REQUESTED ACTION

Endorse Boundary Change Proposal No. 18-010 for annexation to Clean Water Services’ service district.

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In the Matter of Endorsing Boundary Change Proposal No. 18-010.

) ) ) )


NO.



It appearing that the Board is charged with endorsing proposed boundary changes pursuant

to ORS 198.850(1); and

It appearing that the Board has received an annexation petition which meets the double

majority requirements of ORS 198.855(3); and

It appearing that the property is within Metro’s jurisdictional boundary and the regional

Urban Growth Boundary and was annexed into the City of Sherwood on March 29, 2018; and the

Board being fully advised; it is therefore

RESOLVED AND ORDERED that the Board endorses proposed annexation No.

18-010 having the boundaries depicted in Exhibit A attached hereto and by this reference

incorporated herein; and it is further

RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed

with the Washington County Board of Commissioners for further action to approve boundary

change proposal 18-010.



By its Board of Directors ________________________________ Chairman ________________________________

Recording Secretary

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EXHIBIT A

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138

Agenda Item No. 2.o.

Date: 06/19/18

AGENDA



Agenda Title:

ENDORSE BOUNDARY CHANGE PROPOSAL NO. 18-008 FOR ANNEXATION TO CLEAN WATER SERVICES' SERVICE DISTRICT

Presented by: Bill Gaffi, General Manager (nmc)

SUMMARY

After the 1997 Legislature abolished the Boundary Commission and shifted the boundary change function back to the local level, Washington County (County) became responsible for district boundary changes within its jurisdiction. The governing bodies of county service districts, such as Clean Water Services (District), must endorse proposed annexations to their boundaries.

The County has received the following request to annex property to the District:

Proposal No. 18-008: The property to be annexed consists of three parcels encompassing approximately 43 acres. The property is located generally north of SW Brookman Rd, east of SW Middleton Rd, and south of SW Sunset Blvd. The property is further identified as tax map and lot numbers 3S106B00100, 3S106B00200, and 3S106000103. A map of the property is attached as Exhibit A. The property was annexed into the City of Sherwood on April 24, 2017.

District staff has reviewed the request and recommends endorsing the annexation. County staff has scheduled a public hearing for the proposed annexation on June 19, 2018.

Attachments: Resolution and Order Exhibit A to Resolution and Order

REQUESTED ACTION

Endorse Boundary Change Proposal No. 18-008 for annexation into Clean Water Services’ service district.

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In the Matter of Endorsing Boundary Change Proposal No. 18-008.

) ) ) )


NO.



It appearing that the Board is charged with endorsing proposed boundary changes pursuant

to ORS 198.850(1); and

It appearing that the Board has received an annexation petition which meets the double

majority requirements of ORS 198.855(3); and

It appearing that the property is within Metro’s jurisdictional boundary and the regional

Urban Growth Boundary and was annexed into the City of Sherwood on April 24, 2017; and the

Board being fully advised; it is therefore

RESOLVED AND ORDERED that the Board endorses proposed annexation No.

18-008 having the boundaries depicted in Exhibit A attached hereto and by this reference

incorporated herein; and it is further

RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed

with the Washington County Board of Commissioners for further action to approve boundary

change proposal 18-008.



By its Board of Directors ________________________________ Chairman ________________________________

Recording Secretary

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EXHIBIT A

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142

Agenda Item No. 2.p.

Date: 06/19/18

AGENDA



Agenda Title:

AWARD A THREE-YEAR CONTRACT FOR PURCHASE OF SODIUM HYDROXIDE TO NORTHSTAR CHEMICAL, INC. AND A BACK-UP CONTRACT TO UNIVAR USA INC.


SUMMARY

Clean Water Services (District) uses sodium hydroxide at its Forest Grove, Hillsboro, Rock Creek and Durham wastewater treatment facilities for odor and pH control.

District advertised for bids on May 9, 2018 for a new contract to purchase sodium hydroxide for the period July 1, 2018 through June 30, 2021, and the bid results are as follows:

Vendor Price (per gallon)

Northstar Chemical, Inc. $0.9738

Univar USA Inc. $1.1538

District intends to award both a primary and back-up contract for the purchase of sodium hydroxide. Each contract is for a term of three years. The back-up contract would be used if Northstar Chemical, Inc. is unable to provide sodium hydroxide or in the event the contract is terminated prior to its scheduled termination date. Because of price fluctuation and instability in the market, the contract provides for adjustment of the unit price for sodium hydroxide on January 1, 2019 and every six months thereafter. The January adjustment will be based on the percent change from June through November and the July adjustment will be based on the percent change from December through May in the IHS Markit spot price for caustic soda, U.S. dollars per metric ton, FOB NE Asia.

REQUESTED ACTION Award a primary three-year Contract to Purchase Sodium Hydroxide to Northstar Chemical, Inc., the lowest responsive bidder, for the initial price of $0.9738 per gallon and the Back-up Contract to Purchase Sodium Hydroxide to Univar USA Inc. for the initial price of $1.1538 per gallon. Total expenditures under both contracts will have a not-to-exceed amount of $1,612,613 for the period July 1, 2018 through June 30, 2021.

(Copies of the contracts are available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-CD-Northstar-Chem-Univar-USA-Sodium-Hydroxide.pdf


144

Agenda Item No. 2.q.

Date: 06/19/18

AGENDA


Agenda Category: Consent CPO 4B

Agenda Title:

DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE POSSIBLE FORMATION OF THE KING CITY GARDEN VILLAS PILOT SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6948

Presented by: Bill Gaffi, General Manager (dmt)

SUMMARY

Clean Water Services (District) has received a petition to form a Local Improvement District (LID) to construct public sanitary sewers in a study area encompassing approximately 213 residential lots in King City. Currently private sanitary sewer mains in the study area run under existing residential structures and property owners have experienced backups. District staff met with representatives of the property owners within the study area and determined there was sufficient support to continue researching the possible formation of an LID. Due to the unusual configuration of existing sanitary sewer systems within the study area and the large number of benefiting property owners involved, staff is proposing a pilot LID project to narrow the scope and LID process. After the pilot LID project is complete, information obtained can be used and applied toward the remaining properties within the study area. Staff is requesting direction from the District’s Board of Directors to prepare a preliminary engineering study and assessment report for the possible formation of the King City Garden Villas Pilot Sanitary Sewer LID Project No. 6948 (Project) to include the following: (continued)

Attachment: Exhibit A – Pilot LID Area Map

REQUESTED ACTION Direct Clean Water Services to prepare an engineering study and assessment report for the possible formation of the King City Garden Villas Pilot Sanitary Sewer Local Improvement District Project No. 6948.

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DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE POSSIBLE FORMATION OF THE KING CITY GARDEN VILLAS PILOT SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6948 06/19/18

1. A description of the work to be done, including where appropriate, preliminary plans and a determination of whether any portion of the Project will necessitate extraordinary engineering or construction solutions;

2. An estimate of the probable cost of the improvement, including financing and where appropriate, the excess cost of any necessary extraordinary engineering or construction solutions;

3. A recommendation as to the method or methods of assessment to be used to arrive at a fair

and equitable apportionment of the whole or any portion of the cost to the properties specially benefited; and

4. The description of each lot, parcel of land, or portion thereof to be specially benefited by the improvement with the names of the owners or reputed owners, the estimated assessment or assessments against each lot or parcel, and each lot or parcel’s estimated share of the excess costs for extraordinary engineering or construction solutions to be determined consistent with Ordinance 35, Sections 8 and 13.

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148

Agenda Item No. 2.r.

Date: 06/19/18


BOARD OF DIRECTORS


Agenda Title:

APPROVE PRELIMINARY ENGINEERING STUDY AND ASSESSMENT REPORT AND ESTABLISH THE 83RD AVE SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6944


SUMMARY Clean Water Services (District) initiated the SW 83rd Ave at Garden Home Sanitary Sewer Project No. 6944 (Project) in response to a failed septic system and a history of previous septic tank replacements among the 17 unsewered properties along the street. The Project is being developed as a combination of a Local Improvement District (LID) and a Reimbursement District. Both processes require public hearings before District’s Board of Directors (Board) to request authorization to proceed. As directed by Minute Order No. 18-24, staff prepared the attached Preliminary Engineering Study and Assessment Report for the LID. The proposed LID study area encompasses a total of thirteen unserved lots on SW 83rd Avenue with a total area of 5.75 acres. Within the total property area, thirteen of the seventeen property owners (76.47 percent) representing 77.70 percent of the total property area have expressed support for the formation of the LID. The four property owners that did not elect to be included in the LID will be included in the Reimbursement District.

(continued)

Attachments: Resolution and Order RO Attachments are linked online: Attachment 1 – Boundary Description

Attachment 2 - Preliminary Engineering Study and Assessment Report

REQUESTED ACTION

Approve the Preliminary Engineering Study and Assessment Report, establish the 83rd Avenue Sanitary Sewer Local Improvement District and adopt the Resolution and Order for proposed improvements for the LID and the method of financing improvements.

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http://www.co.washington.or.us/BOC/meetings/upload/CWS-RO-Attach-83RD-AVE-LID-RBS-06-19-18.pdf

APPROVE PRELIMINARY ENGINEERING STUDY AND ASSESSMENT REPORT AND ESTABLISH THE 83RD AVE SANITARY SEWER LOCAL IMPROVEMENT DISTRICT PROJECT NO. 6944 06/19/18 According to District Ordinance No. 35, the Board has the following alternatives at this time: 1. Approve the Report as presented and establish the LID; 2. Modify the Report and approve it as modified; 3. Request additional or different information; or 4. Abandon the Project. District’s Board set the date for the public hearing on this LID as June 26, 2018 by Minute Order No. 18-45.

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In the Matter of Establishing the 83rd Avenue Sanitary Sewer Local Improvement District; Approving the Preliminary Engineering Study and Assessment Report in Accordance with Ordinance 35.

) ) ) ) ) )


NO.

The above-entitled matter came before the Board of Directors (Board) for Clean Water

Services (District) at its regular meeting of June 19, 2018; and

It appearing that District received a request for the formation of a Local Improvement

District (LID) to provide for the installation of sanitary sewer piping and structures to serve the area

described in Attachment 1, attached hereto and by this reference incorporated herein, which would

be of specific benefit to the properties within that area; and

It appearing that, in accordance with Ordinance 35 and the direction of this Board by Minute

Order No. 18-24, District staff has prepared a Preliminary Engineering Study and Assessment

Report for the area (Report). The Report is shown as Attachment 2 to this Resolution and Order.

The Report and its attachments marked Exhibits A, B, C, D, E, and F by this reference incorporated

herein, include: a map of the area to be included in the 83rd Avenue Sanitary Sewer LID; the general

location of the sanitary sewer facilities needed to provide service to the area; a description of each

lot, parcel or portion thereof to be specially benefited, and the owners thereof; the estimated cost of

the proposed improvement; and, a recommended method of assessment of the project cost; and

It appearing to the Board that a time and place has been set for hearing objections to the

proposed improvement; it is therefore

RESOLVED AND ORDERED that a local improvement district be, and hereby is,

established within the boundary set forth in Attachment 1, to be known as the 83rd Avenue Sanitary

Sewer Local Improvement District; and it is further

RESOLVED AND ORDERED that District intends to construct, maintain and operate

service facilities consisting of those sanitary sewer facilities and their appurtenances described in

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the Report, which Report the Board hereby approves, subject to the further detail to be provided in

the design and engineering plans for such facilities; and that the entirety of that work be undertaken

at an estimated cost of four hundred fifty-seven thousand, eight hundred ninety-four dollars

($457,894) of which three hundred twenty-seven thousand, one hundred fifteen dollars and ninety-

five cents ($327,115.95) is assessable as LID costs; and it is further

RESOLVED AND ORDERED that the proposed method and manner of financing the

facilities shall be by assessment of each parcel of real property within the local improvement

district, based on a proprated area method as shown in Exhibit C to the Report, which method is

reasonably calculated to reflect the special benefit received by each parcel from the improvements;

and it is further

RESOLVED AND ORDERED that if a property owner connects to the sanitary sewer

within one year of the sewer being available, the District will credit the engineering and

administrative portion of their assessment. This is estimated to be approximately $56,889.73 per

acre; and it is further

RESOLVED AND ORDERED that this sanitary sewer system shall be integrated into the

District's sanitary sewer system; and it is further

RESOLVED AND ORDERED that, in accordance with Ordinance 35, Section 9, in

consideration of the financial market conditions for obligations which are sold or are reasonably

expected to be sold, the interest rate on assessments on which payment is deferred is hereby

established at 2.56 percent for the period of deferral, and it is further

RESOLVED AND ORDERED that, following the deferral period, the interest rate on

assessments shall include an additional two percent (2 percent) in consideration of the existing

financial market conditions, to defray the risk of default, the cost of issuing bonds or other

financing, and District’s administration costs, and is hereby established as 4.56 percent (4.56

percent) per annum; and it is further

/ / /

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RESOLVED AND ORDERED that a public hearing in accordance with the provisions of

ORS 451.495 and Ordinance 35 will be held in the Shirley Huffman Auditorium of the Hillsboro

Civic Center, 150 E. Main Street, Hillsboro, Oregon, June 26 , 2018, at the hour of 6:30 p.m. to hear

objections to the improvements proposed by this order. At that time, the Board will hear such

objections and receive such written remonstrances as may be presented by the owners of real

property lying within the boundaries of the assessment district herein above described and

established; and it is further

RESOLVED AND ORDERED that District provided notice of the public hearing to the

property owners of each parcel within the assessment district, advising them of the time and place

where the Board will hear objections to the proposed improvement, describing the property

specially benefited, and estimating the cost of the improvement to be paid by assessment against

each parcel within the local improvement district, given or mailed not less than 10 days prior to the

date of the public hearing, and conforming in all other respects to Ordinance 35.

DATED this 19th day of June 2018.


By its Board of Directors ________________________________ Chairman ________________________________ Recording Secretary

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154

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 10) Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE

SW RIVER ROAD SHOULDER WIDENING (SW FARMINGTON ROAD TO SW SCHOLLS FERRY ROAD) PROJECT

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: This project consists of an asphalt overlay and shoulder widening along SW River Road between SW Farmington Road and SW Scholls Ferry Road. Contract work includes vegetation trimming and storm drainage work. This project is funded through the Washington County Road Fund. All work is expected to be complete by October 2018. Bids opened on May 23, 2018. Attachment: Vicinity Map


Award the contract to the lowest responsive bidder, and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.s.

Date: 06/19/18

155

SW DANIEL ROAD

SW MCNAY ROAD

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WELL RO

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SW

MID

WA

YR

OA

D

SW GREEN SLOPE ROAD

SW KOEHLER ROAD

SW

SW

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OA

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SW RAYNARD ROAD

SW RIGGS ROAD

SW

RO

BIN

SO

NR

OA

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SW PA

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SW

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WN

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AD

SW

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RO

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SW

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SW

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SW

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±Map Date: May 30, 2018Prepared by: KLFNot to Scale

Engineering and Construction Services

PROJECTLOCATION

MAP

LOCATION

VICINITY MAP

Farmington Road to Scholls Ferry Road

SW River Road Shoulder Widening

156

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 12F) Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE

NW DAVID HILL ROAD CULVERT REPLACEMENT PROJECT Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: This project consists of replacing a deteriorated culvert with a new aluminized arch culvert on NW David Hill Road, just west of NW Thatcher Road. Contract work includes guardrail installation, minor stream realignment, and driveway improvements in the immediate vicinity of the culvert. This project is funded through the Washington County Road Fund. All work is expected to be complete by August 24, 2018. Bids opened on June 6, 2018. Attachment: Vicinity Map


Award the contract to the lowest responsive bidder, and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.t.

Date: 06/19/18

157

Forest Grove

MAGNO

LIAW

AY SPRING GARDEN WAY

ST

RA

SB

U

RG

DR

IVE

GALES CREEKROAD

NW DAVID HILL ROAD

N

W

GALES

CREEK

RO

AD

ES

TR

EE

T

BO

NN

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LANE

GOFF

ROAD 23RD AVENUE

NICHOLS LANE

HARTFORD DRIVE

TH

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AD

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LL AMINAAVENUE

WATERCREST

ROAD

NW

TH

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HE

RR

OA

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NW PURDIN

ROAD

BR

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±Map Date: May 30, 2018Prepared by: KLFNot to Scale

Engineering and Construction Services

PROJECTLOCATION

MAP

LOCATION

VICINITY MAP

SW David Hill Road Culvert Replacement

158

AGENDA


Agenda Category: Consent-Land Use & Transportation (CPO 3 & 4M) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE

RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE SW TAYLORS FERRY ROAD #401 (URMD 17-18) SIDEWALK AND SW TAYLORS FERRY ROAD BRIDGE #1207 REPLACEMENT PROJECTS

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

The SW Taylors Ferry Road #401 (URMD 17-18) Sidewalk Project and the SW Taylors Ferry Road bridge #1207 Replacement (at SW 80th Avenue) Project will be merged for the design and construction stages. The SW Taylors Ferry Road #401 (URMD 17-18) Sidewalk Project includes construction of a sidewalk on the north side of SW Taylors Ferry Road from SW Washington Drive to just beyond SW 78th Place. This will enhance pedestrian connections, and safety in general, along SW Taylors Ferry Road. The SW Taylors Ferry Road bridge #1207 Replacement (at SW 80th Avenue) Project is an older structure which does not meet current design standards. It has sustained damage from vehicle crashes and past flooding. The existing structure will be replaced by a box culvert. (continued) Attachments: 1. Resolution and Order 2. Exhibit “A” 3. Vicinity Map


Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the SW Taylors Ferry Road #401 (URMD 17-18) sidewalk project and the SW Taylors Ferry Road bridge at SW 80th Avenue project



Agenda Item No. 2.u.

Date: 06/19/18

159

APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE SW TAYLORS FERRY ROAD #401 (URMD 17-18) SIDEWALK AND SW TAYLORS FERRY ROAD BRIDGE #1207 REPLACEMENT PROJECTS BCC 06/19/18 There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for this project as necessary, which has been done on other similar projects. A Resolution and Order has been prepared for the Board, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. The SW Taylors Ferry Road #401 (URMD 17-18) Sidewalk Project is funded through the Urban Roads Maintenance District (URMD). The estimated total cost for this sub-project is $854,000 The SW Taylors Ferry Road bridge #1207 Replacement (at SW 80th Avenue) Project is funded through the County's Road Capital Bridge Fund. The estimated total cost for this sub-project is $1.1 million. Design is expected to be completed by January 2019. Construction is expected to begin summer 2019 with anticipated completion October 2019.

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In the Matter of Declaring the Necessity and Purpose for Acquisition of Certain Right-of-Way For the SW Taylors Ferry Road #401 (URMD 17-18) Sidewalk and SW Taylors Ferry Road Bridge #1207 Replacement Projects, Directing an Attempt to Agree With Owners as to Compensation; Authorizing Condemnation Proceedings to Acquire the Said Rights-of-Way; and Authorizing the Payment of Protective Rent.

) ) ) ) ) ) ) )


No.________________

The matter having come before the Washington County Board of Commissioners at its regular

meeting of June 19, 2018; and

It appearing to the Board that funding has been approved for an improvement project for the

SW Taylors Ferry Road #401 (URMD 17-18) Sidewalk and SW Taylors Ferry Road Bridge #1207

Replacement Projects, Projects Nos. 100323 and 100362, which provides for the construction of the

proposed improvements; and

It appearing to the Board that the Board of Commissioners has authority under ORS Chapter

35 to acquire right-of-way by purchase or condemnation proceedings; and

It appearing to the Board that it is consistent with the powers and purposes of County

government, and necessary for the continued growth, safety and welfare of the community, that the


Replacement Projects be constructed and that the necessary right-of-way and easements be acquired;

and

It appearing to the Board that the proposed construction of SW Taylors Ferry Road #401

(URMD 17-18) Sidewalk and SW Taylors Ferry Road Bridge #1207 Replacement Projects are

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planned and located in a manner which is most compatible with the greatest public good and causes

the least private injury; it is therefore

RESOLVED AND ORDERED that it is necessary for the preservation of the public health,

safety and welfare of Washington County that the County, in connection with the construction of the


Replacement Projects, immediately start the acquisition process for the necessary right-of-way and

easements for the project name Project, through exercise of the power of eminent domain; and it is

further

RESOLVED AND ORDERED that the right-of-way and easements to be acquired are

described as follows: the centerline is described in the attached Exhibit “A”; the width of right-of-

way will be in accordance with the current Washington County Transportation Plan; ancillary

easements including slope, sidewalk, utility, wetland mitigation, storm water treatment, storm water

detention, and temporary construction purposes; together with such incidental additional right-of-way

at intersections, and due to topography, as may be reasonably necessary in order to accommodate

project design; and any uneconomic remnants, as determined by appraisal; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation and the

Office of County Counsel are authorized to retain real estate appraisers and negotiators, said

appraisals to be prepared under the auspices of the Office of County Counsel and submitted to said

Office for initiation of proceedings as described below; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation is

authorized to make protective rent payments in conjunction with acquisition of the subject property,

when determined to be feasible and economically advantageous to the project; and it is further

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RESOLVED AND ORDERED that the Department of Land Use & Transportation shall in

good faith, attempt to negotiate an agreement as to just compensation with affected property owners,

but the Board recognizes that there is a reasonable likelihood that formal litigation will be necessary

for a substantial number of properties and, therefore, hereby authorizes the Office of County Counsel

to file complaints in condemnation and take said other steps as it determines are necessary for the

immediate possession and condemnation of the right-of-way described herein.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY APPROVED AS TO FORM:

CORTNEY D. DUKE-DRIESSEN

ASSISTANT COUNTY COUNSEL

DATE AND SIGNED: SEPTEMBER 10, 2013

PAGE 3 - R&O#______________________

DECLARATION OF NECESSITY FOR RIGHT-OF-WAY

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AGENDA


Agenda Category: Consent – County Administrative Office (ALL CPOs) Agenda Title: APPROVE CAPITAL FUNDING CONTRIBUTION TO

ADELANTE MUJERES FROM VIDEO LOTTERY FUNDS FOR 2017-18

Presented by: Robert Davis, County Administrator SUMMARY: As your Board is aware, Adelante Mujeres is a nonprofit organization based in Forest Grove that provides a variety of services to the Latino community including adult education, early childhood education, youth development, sustainable agriculture, and small business development. Adelante Mujeres purchased a new building on Main Street in Forest Grove and a capital funding campaign is underway with the goal of raising approximately $3.2 million to build out the unfinished space into early childhood education classrooms, adult education spaces, a commercial kitchen, and space for youth development activities. The Executive Director, Bridget Cooke, recently reached out to Board members and staff to inquire about the possibility of a County funding contribution, and most Board members have toured the new facility. In consideration of this funding request, we have reviewed the 2017-18 County budget and have identified Video Lottery funds in the amount of $50,000 as a possible source and amount for a County contribution. Video Lottery funds by statute must be expended for any of the following purposes: 1) creating jobs; 2) furthering economic development; or 3) financing public education. Adelante Mujeres’ services and capital project are consistent with the allowable uses of these dedicated funds.


Approve a one-time contribution of $50,000 to Adelante Mujeres as part of the FY 2017-18 Video Lottery Fund expenditures.

Agenda Item No. 2.v.

Date: 06/19/18

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AGENDA


Agenda Category: Consent – County Administrative Office Agenda Title: ADOPT SUPPLEMENTAL BUDGET FOR FISCAL YEAR

2017-18 Presented by: Don Bohn, Assistant County Administrator

Mary Gruss, Chief Finance Officer SUMMARY: As your Board is aware, Oregon local budget law allows for the modification of the current, 2017-18 adopted budget through the supplemental budget process. Supplemental budgets are used to create new appropriations to spend increased resources, transfer resources and appropriations between funds, establish new funds, and create a new appropriation category within a fund. The proposed supplemental budget will increase appropriations for revenue not anticipated at the time the 2017-18 budget was prepared. Attachment: Resolution and Order RO Exhibit A is linked online.


Approve the resolution and order for Supplemental Budget for 2017-18.

Agenda Item No. 2.w.

Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/CAO-RO-Ex-A-Supplemental-Budget-2017-18.pdf

Page 1 – RESOLUTION AND ORDER ADOPTING A SUPPLEMENTAL BUDGET FOR 2017-18

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340


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FOR THE COUNTY OF WASHINGTON

In the Matter of Adopting a ) RESOLUTION AND ORDER Supplemental Budget for 2017-18 ) and Making Appropriations ) No. The above-entitled matter came before the Board at its regular meeting on June 18, 2018,

and

It appearing to the Board that, due to conditions which had not been ascertained at the

time the 2017-18 budget was prepared, there is a need to make a change in the financial planning

of the County for the 2017-18 fiscal year; and

It appearing that the revenue from the fee in lieu payment from the 2005 Intel Strategic

Investment program is anticipated to be higher than originally budgeted; and

It appearing to the Board that ORS 294.471 allows for the adoption of a supplemental

budget under such circumstances, provided that the process set forth in ORS 294.471 is used;

and

It appearing to the Board that, in accordance with ORS 294.471, the appropriate notices

and budget summary were published in a newspaper of general circulation within Washington

County; and

It appearing to the Board that it is appropriate at this time to adopt the supplemental

budget, as proposed with modifications and attached hereto as Exhibit “A” and

It appearing to the Board that this supplemental budget, as provided by ORS 294.471,

does not authorize any increase in the levy of taxes; now, therefore, it is

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County, Oregon, does hereby adopt the supplemental budget as proposed, with the modifications

made by this Board and attached hereto as Exhibit “A;” and, it is further

RESOLVED AND ORDERED that the amounts set forth in Exhibit “A” be and hereby

are appropriated for the purposes designated therein; and, it is further

RESOLVED AND ORDERED that the County Administrator shall make any required

filings and take such other actions as are necessary to implement this action.



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AGENDA


Agenda Category: Consent – County Administrative Office (All CPOs) Agenda Title: ADOPT YEAR-END BUDGET ADJUSTMENTS TO THE FISCAL

YEAR 2017-18 WASHINGTON COUNTY BUDGET Presented by: Robert Davis, County Administrator SUMMARY: At the end of each fiscal year a final review of the year’s fiscal activities is conducted and, wherever necessary, adjustments are made to the various organization units. In reviewing the recommended adjustments, the following points are important to consider.

1. The year-end adjustments reflect a final review of the 2017-18 County Budget to ensure compliance with Oregon Budget Law. These adjustments are necessary to address expenditures that were not anticipated when the budget was adopted.

2. Where adjustments are finally determined to be required, an additional amount was added

to each adjustment as a hedge against under-estimated projections which may result in a budget over expenditure at year-end.

Attachment: Resolution and Order RO Exhibit A is linked online.

COUNTY ADMINISTRATOR’S RECOMMENDATION: Adopt the Resolution and Order making final adjustments to the fiscal year 2017-18 Washington County Budget.

Agenda Item No. 2.x.

Date: 06/19/18

173

http://www.co.washington.or.us/BOC/meetings/upload/CAO-RO-Exhibit-A-2017-18-YE-Adj_Revised.pdf

Page 1 – RESOLUTION AND ORDER-BUDGET TRANSFER 2017-18

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE ~ SUITE 340, MS #24


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In the Matter of the Adjustment of the ) RESOLUTION AND ORDER Fiscal Year 2017-18 Budget by Transfer of ) Appropriations Within Funds ) No. The above-entitled matter came on before the Board at its meeting of June 19, 2018; and

It appearing to the Board that there is a need to make adjustments in the fiscal year

2017-18 budget by transferring appropriations within a given fund, and

It appearing to the Board that the need for said adjustments, the purpose of the authorized

expenditures, and the amount of appropriations transferred is more particularly described in the

Schedule of Appropriation Adjustments, attached hereto and incorporated as Exhibit “A”, and

It appearing to the Board that such transfers are allowed pursuant to ORS 294.463; now,

therefore, it is

RESOLVED AND ORDERED that the Schedule of Appropriation Adjustments attached hereto

as Exhibit “A” be approved.

DATED this 19th day of June, 2018. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN RECORDING SECRETARY

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AMEND INTERGOVERNMENTAL AGREEMENT WITH THE

OREGON HEALTH AUTHORITY TO PROVIDE PUBLIC HEALTH SERVICES IN WASHINGTON COUNTY

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: An Intergovernmental Agreement between the Oregon Health Authority and Washington County provides funding for public health services in the County. Your Board approved the original agreement with funding in the amount of $4,132,427 for the period of July 1, 2017 through June 30, 2018 (MO #17-177). Several amendments have been received increasing the contract amount. The most recent amendment to the agreement adds funding in the amount of $5,260,004 for provision of services in FY 18-19. The new total contract amount will be $10,546,474. The Department requests your Board approve an amendment to the Intergovernmental Agreement with the Oregon Health Authority adding $5,260,004 for FY 18-19.


Approve an amendment to the 2017-2019 Intergovernmental Agreement with the Oregon Health Authority for a total contract amount of $10,546,474 to provide public health services through June 30, 2019.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.y.

Date: 06/19/18

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AGENDA


Agenda Category: Consent – Housing Services (All CPOs) Agenda Title: APPROVE PLAN TO PREVENT AND END HOMELESSNESS Presented by: Komi P. Kalevor, Director SUMMARY: On June 3, 2008, the Washington County Board of Commissioners approved a strategic plan to end homelessness over a 10-year period that ends in June 2018. The plan entitled A Road Home: 10-Year Plan to End Homelessness (2008 to 2018) provides the framework and common vision to prioritize resources and create system alignment to end homelessness. Implementation of the plan strategies was instrumental in guiding the local community through the economic recession in 2009 and the subsequent housing crisis.

To further address the changing homeless demographics and gaps in the homeless response system, a planning process began in October 2017 to develop A Road Home: Community Plan to Prevent and End Homelessness (2018 to 2025). This new comprehensive plan emphasizes prevention of homelessness, expands emergency crisis intervention, and expands affordable housing for extremely low-income households. The planning process engaged local public and nonprofit sector leadership, housing and service providers, formerly homeless, representatives of faith-based communities and citizen groups in an analysis of local gaps in the homeless system, review local strategies and national best practices, and identify opportunities to leverage resources to prevent and end homelessness in Washington County.

With the Board’s approval, the plan implementation will begin July 1, 2018. Implementation of plan strategies will be carried forward by members of the Washington County Housing and Supportive Services Network (HSSN) with oversight and leadership provided by the Homeless Plan Advisory Committee (HPAC). Washington County Department of Housing Services will staff the implementation and report on plan outcomes to the Board.


Approve the homeless plan entitled: A Road Home: Community Plan to Prevent and End Homelessness in Washington County (July 2018 to June 2025).



Agenda Item No. 2.z.

Date: 06/19/18

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AGENDA


Agenda Category: Consent – Office of Community Development Agenda Title: AWARD CONTRACTS FOR THE WOOD STOVE EXCHANGE

PROGRAM (2018.039P FOR FISCAL YEAR 2018/19) Presented by: Jennie Proctor – Program Manager SUMMARY:

This agenda item requests your Board award contracts to: Comfort Solutions Heating & Cooling Evergreen Gas, Inc. Fireside Home Solutions Haven Spa Pool & Hearth McMinnville Hearth & Barbeque NW Natural Appliance Center - for an aggregate total of $400,000 through June 30, 2019 for replacement of wood stoves and fireplace inserts with new, cleaner heating devices. These vendors all provided responses to the Request For Proposals and provided costs of installation and were evaluated on qualifications and requirements including, but not limited to:

• CCB license with no outstanding or past major disciplinary actions • NFI (National Fireplace Institute) certifications on installing wood and pellet stoves • Descriptions and experience information on all staff associated with program installs • Approaches to quality control and customer service, multiple client project references

The required legal advertisement and bid were issued April 12, 2018. Bids were due at 3:00 pm on May 4, 2018. Seven bids were received by the due date and time. The solicitation indicated that the County would award 3-4 contracts to install wood, pellet, and gas stoves, and 2-3 contracts to install HVAC equipment (furnaces and heat pumps). Award was based on total highest points after making the computation of qualifications, materials cost, install costs and hourly rates. (continued) DEPARTMENT’S REQUESTED ACTION:

Award the contracts to the recommended program contractors for an aggregate total of $400,000 through June 30, 2019.



Agenda Item No. 2.aa.

Date: 06/19/18

179

AWARD CONTRACTS FOR THE WOOD STOVE EXCHANGE PROGRAM (2018.039P FOR FISCAL YEAR 2018/19) BCC 06/19/18 Proposals were scored on qualifications and experience, program management, approach, program costs, and references. Awards are recommended for two HVAC proposers and four out of the five stove replacement proposers.

PROPOSER TOTAL SCORE HVAC

Comfort Solutions Heating & Cooling 252 Evergreen Gas, Inc. 205

Stoves McMinnville Hearth & Barbeque 229 Fireside Home Solutions 239 Haven Spa Pool & Hearth 239 McCandless Ent., LLC * NW Natural Appliance Center 195

* Proposer response did not provide enough information to score.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent—Office of Community Development Agenda Title: AWARD EMERGENCY SOLUTIONS GRANT (ESG) PROJECT

AGREEMENT TO COMMUNITY ACTION ORGANIZATION Presented by: Jennie H. Proctor, Program Manager SUMMARY:

The purpose of this agenda item is to request the Board’s consideration and approval of the fiscal 2018-2019 Emergency Solutions Grant (ESG) project agreement with Community Action Organization for the 2018 funding year. This project was included in the FY 2018 Action Plan which is part of the County’s application for funding available through the ESG program. The Board of Commissioners approved the Action Plan on May 1, 2018 by Minute Order #18-137, and it was forwarded to HUD on May 17, 2018. In summary, the following activities are listed for funding under this agreement: ESG Project #0357, Community Action Emergency Solutions Grant (ESG) ESG funds will support rapid re-housing activities to serve 60 households who are literally homeless. 100 percent of the Emergency Solutions Grant received is matched with equal resources from Community Action Organization. Total ESG funds: $156,349. No County General funds are involved.


Award contract for the above-named project upon completion of the County’s contract review process.



Agenda Item No. 2.bb.

Date: 06/19/18

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AGENDA


Agenda Category: Consent – Sheriff’s Office Agenda Title: APPROVE AMENDMENTS TO INTERGOVERNMENTAL

AGREEMENT WITH CITY OF BANKS TO PROVIDE LAW ENFORCEMENT SERVICES

Presented by: Tom Andrews, Business Manager, Sheriff’s Office SUMMARY: The City of Banks desires to continue its contract with Washington County to provide law enforcement services for a period of three years, commencing July 1, 2018 and ending June 30, 2021. For the term of the contract the County will provide the full-time equivalent of 1.40 Deputy Sheriff. Services will include a total of 56 hours of law enforcement services within the City each week (1.40 FTE). The City may increase the amount of law enforcement services up to the full-time equivalent of 1.75 Deputy Sheriff or 70 hours of law enforcement services (1.75 FTE) during the amendment period. The agreement provides that the City will reimburse the County at the rate of $21,415.00 per month for FY 18-19 and pay any overtime expenses incurred incidental to the assignment. The Deputy will remain in the employment of Washington County and will be supervised by the Patrol Commander who will coordinate deployment and activities with the Banks City Manager. The costing formula insures full cost recovery in accordance with the County policy regarding law enforcement contracts. Total cost of the contract is estimated to be $970,000.00 through FY 20-21. This amendment covering FY 18-19 through FY 20-21 was approved by the Banks City Council on June 12, 2018.


Authorize County Administrator, upon contract review, approval to execute contract amendment to extend intergovernmental agreement on behalf of the Board.



Agenda Item No. 2.cc.

Date: 06/19/18

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AGENDA


Agenda Category: Consent – Sheriff’s Office Agenda Title: APPROVE AMENDMENT TO INTERGOVERNMENTAL

AGREEMENT WITH CITY OF GASTON TO PROVIDE LAW ENFORCEMENT SERVICES

Presented by: Tom Andrews, Business Manager, Sheriff’s Office SUMMARY: The City of Gaston continues its desire to contract with Washington County to provide law enforcement services for a period of one year, commencing July 1, 2018 and ending June 30, 2019. For the term of the contract the County will provide the full time equivalent of .75 Deputy Sheriff (.75 FTE). The agreement provides that the City will reimburse the County at the rate of $11,472 per month and pay any overtime expenses incurred incidental to the assignment. The Deputy will remain in the employment of Washington County and be supervised by the Patrol Commander who will coordinate deployment with the Gaston City Manager. The costing formula ensures full cost recovery in accordance with the County policy regarding law enforcement contracts. The total cost of the contract is estimated to be $137,668 for FY 18-19. This amendment covering FY 18-19 was approved by the Gaston City Council on May 11, 2018.


Authorize County Administrator, upon contract review, approval to execute contract amendment to extend intergovernmental agreement on behalf of the Board.



Agenda Item No. 2.dd.

Date: 06/19/18

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AGENDA


Agenda Category: Consent - Support Services (CPO 1, 3) Agenda Title: APPROVE STREET PLUG DEDICATIONS TO THE PUBLIC

FOR ROAD RIGHT-OF-WAY Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities and Parks Services SUMMARY: Washington County owns two small properties known as “street plugs” which historically have been used to delineate between the established right-of-way and future right-of-way that has not been developed. The first street plug property is located on NW Todd Street near SW 148th Avenue in Beaverton and in unincorporated Washington County. This street plug is described as “Tract D” on the Surrey Pines No. 3 plat and it was not mapped when the record of survey for the plat was created in 1990. Land Use & Transportation (LUT) recently approved a property line adjustment for an adjacent property owner which would move the private driveway to NW Todd Street. The adjacent property owners have applied for a ROW permit to obtain access via NW Todd Street and as a result, the street plug will need to be dedicated before the ROW access permit will be granted. The second street plug property is located on SW Orchid Street near SW 67th Avenue in Tigard and in unincorporated Washington County. This street plug is described as “Tract B” on the Cholmondley plat and it was not mapped when the record of survey for the plat was created in 1980. LUT Survey is in the process of reviewing a plat for an adjacent property development and the street plug on SW Orchid Street will need to be dedicated to ROW in order to extend the road for the new development. Staff recommends dedicating the street plugs to public road right-of-way. Attachment: Vicinity Maps DEPARTMENT’S REQUESTED ACTION: Approve the street plugs on NW Todd Street and SW Orchid Street be dedicated to public right-of-way and authorize the Board Chair or his designee to execute the deed.



Agenda Item No. 2.ee.

Date: 06/19/18

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AGENDA


Agenda Category: Consent – Support Services Agenda Title: ACCEPT BIDS/AWARD CONTRACTS FOR MODULAR SYSTEM

FURNITURE INSTALLATION SERVICES FOR LEASED BUILDINGS (2018.054B)

Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities & Parks Services Division Manager SUMMARY: This agenda item requests that your Board accept the bid from Willamette Express Ltd. and award the contract for systems furniture installation and related moving services. The scope of work includes tear down of workstations, planning and scheduling, coordination, and assembly services for office space remodels throughout the County campus in leased spaces. The contract will be valid for five years for an estimated initial contract amount of $249,000. The seismic upgrades of County buildings, acquisition of new properties, and the growth of the workforce continue to generate the need for staff relocations. In addition, state rules (BOLI) treat leased building differently than County-owned. By creating an additional contract specifically for leased buildings, Washington County will manage these services in the most economical manner available. The required legal advertisement and Invitation to Bid was released May 14, 2018. Bids were due at 11:00 am, Tuesday June 5, 2018. One bid was received by the due date and time.


Accept the bids from Willamette Express Ltd. and award contracts for modular system furniture installation services in leased buildings for five years with an estimated initial aggregate contract amount of $249,000.



Agenda Item No. 2.ff.

Date: 06/19/18

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services Agenda Title: APPROVE RESOLUTION AND ORDER ADOPTING THE

FISCAL YEAR 2018-19 PAY PLAN ADDING NEW CLASSIFICATIONS AND INCORPORATING PAY ADJUSTMENTS FOR CERTAIN REPRESENTED AND NON-REPRESENTED CLASSIFICATIONS

Presented by: Don Bohn, Assistant County Administrator

Steve Sanford, Human Resources Manager SUMMARY: This agenda item recommends that your Board approve the attached Resolution and Order adopting the Fiscal Year 2018-19 Pay Plan, to be effective July 14, 2018. Background Approximately 65% of the County’s employees are non-represented, and five collective bargaining units that represent approximately 35% of the workforce. The five unions are the Oregon Nurses Association (ONA), Teamsters, Washington County Police Officer’s Association (WCPOA), Federation of Parole and Probation Officers (FOPPO) and American Federation of State, County and Municipal Employees (AFSCME). The Pay Plan reflects a recommended cost of living adjustment in the amount of 2.8% for those employees in MAPPS and non-represented classifications, and for those represented by WCPOA, Teamsters, FOPPO, AFSCME, and ONA as defined by their respective collective bargaining agreements. (continued) Attachments: Resolution and Order, Exhibit A RO Exhibit B (Pay Plan) is linked online. DEPARTMENT’S REQUESTED ACTION:

Approve the attached Resolution and Order adopting the Fiscal Year 2018-19 Pay Plan incorporating adjustments for certain represented and non-represented classifications, with an effective date of July 14, 2018. A copy of the FY2018-19 Pay Plan will be available electronically.



Agenda Item No. 2.gg.

Date: 06/19/18

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http://www.co.washington.or.us/BOC/meetings/upload/SS-RO-Exhibit-A-Pay-Plan-FY2018-19.pdf

APPROVE RESOLUTION AND ORDER ADOPTING THE FISCAL YEAR 2018-19 PAY PLAN ADDING NEW CLASSIFICATIONS AND INCORPORATING PAY ADJUSTMENTS FOR CERTAIN REPRESENTED AND NON-REPRESENTED CLASSIFICATIONS BCC 06/19/18 Non Represented and MAPPS Employees The recommended cost of living adjustment for those employees in Management, Administrative and Professional Personnel System (MAPPS) and non-represented classifications for Fiscal Year 2018-19 is 2.8% based on CPI-W, West Coast Annual Average for 2017. Represented Employees The cost of living adjustments for employees represented by collective bargaining units in accordance with their collective bargaining agreements are below. Oregon Nurses Association (ONA) • Represents approximately 17 employees in the Department of Health and Human Services. • The agreement with ONA provides for a cost of living adjustment of 2.8%, to be effective July

14, 2018. Washington County Police Officers Association (WCPOA) • Represents approximately 320 employees in the Sheriff’s Office. • The agreement with WCPOA provides for a cost of living adjustment of 2.8%, plus a market

adjustment of 1.5%, to be effective July 14, 2018. Teamsters • Represents approximately 130 employees in the Department of Land Use and Transportation

and in the Fleet Management Division of the Department of Support Services. • The agreement with Teamsters provides for a cost of living adjustment of 2.8%, plus a market

adjustment of 1.5%, to be effective July 14, 2018. Federation of Parole and Probation Officers (FOPPO) • Represents approximately 50 employees in the Department of Community Corrections. • The agreement with FOPPO provides for a cost of living adjustment of 2.8%, to be effective

July 14, 2018. American Federation of State, County and Municipal Employees (AFSCME) • Represents approximately 50 employees in the Department of Community Corrections. • The agreement with AFSCME provides for a cost of living adjustment of 2.8%, plus a market

adjustment of 1.5% for Residential Counselor and Residential Mental Health Specialist, to be effective July 14, 2018.

The cost of the proposed cost of living and additional market adjustments is included in the approved budget for FY2018-19. Pay Adjustments based on Market Salary Reviews Human Resources staff regularly conducts classification and compensation studies to maintain salary structure. This work includes reviews to add or update classifications and to make certain the compensation associated with classifications is in line with the organizational structure, assigned job tasks, and internal pay relationships.

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APPROVE RESOLUTION AND ORDER ADOPTING THE FISCAL YEAR 2018-19 PAY PLAN ADDING NEW CLASSIFICATIONS AND INCORPORATING PAY ADJUSTMENTS FOR CERTAIN REPRESENTED AND NON-REPRESENTED CLASSIFICATIONS BCC 06/19/18 Earlier this year, Human Resources staff completed a market review of the compensation for classifications designated as benchmark classifications. Other classification and compensation reviews have been conducted throughout the year as well. Our review of salaries found that some classifications were lagging the median of the salaries of comparable positions in our market comparators. Based on the review conducted, staff recommends adjusting the salary ranges for certain classifications as outlined in Exhibit A of this agenda item. The fiscal impact of the recommended pay adjustments should be absorbed within appropriations approved in the FY18-19 budget. Other Pay Plan Adjustments In addition to the pay range adjustments outlined in Exhibit A of this agenda item, staff recommends that your board approve the following in the adoption of the FY18-19 pay plan: New Classifications Financial Analyst: Staff recommends the addition of the Financial Analyst classification and establishing its salary range at R45M ($6,040.99 to $7,341.30 per month). The Financial Analyst is a journey level classification and performs responsible financial, statistical, budgetary and other analyses in support of the development and administration of department and County budgets. Senior Financial Analyst: Staff recommends the addition of the Senior Financial Analyst classification and establishing its salary range at R49M ($6,670.21 to $8,104.28 per month). The Senior Financial Analyst is an advanced journey level classification and performs highly complex financial, statistical, budgetary and other analyses in support of the development and administration of the department and County budgets. Assistant Director of Health and Human Services: Staff recommends the addition of the Assistant Director of Health and Human Services classification and establishing its salary range at R69M ($10,928.22 to $13,279.95 per month). The Assistant Director of Health and Human Services is a single classification and is responsible for assisting the Director of Health and Human Services in planning, directing, and reviewing activities and operations of the department District Attorney Public Affairs and Communications Coordinator: Staff recommends the addition of the District Attorney Public Affairs and Communications Coordinator classification and establishing its salary range at R53M ($7,359.91to $8,942.86 per month). The District Attorney Public Affairs and Communications Coordinator is a single classification and is responsible for oversight, organization, and evaluation of community outreach initiatives of the Washington County District Attorney’s Office.

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APPROVE RESOLUTION AND ORDER ADOPTING THE FISCAL YEAR 2018-19 PAY PLAN ADDING NEW CLASSIFICATIONS AND INCORPORATING PAY ADJUSTMENTS FOR CERTAIN REPRESENTED AND NON-REPRESENTED CLASSIFICATIONS BCC 06/19/18 IT Project Management Office Manager: Staff recommends the addition of the IT Project Management Office Manager classification and establishing its salary range at R60M ($8,750.95 to $10,632.80 per month). The IT Project Management Office Manager is a single classification and is the key point of control for Information Technology Project Management and Business Analysis functions with an understanding of the entire Project Management Office and is to take direction from the Office of the CIO and support the project priorities. Combination Inspector I: Staff recommends the addition of the Combination Inspector I classification and establishing its salary range at 051 ($39.45 to $47.94 per hour). The Combination Inspector I is a journey level classification in the Building Inspector series. Incumbents in this classification possess multiple certifications that allow them to perform building inspections in multiple specialty areas (plumbing, electrical, and structural). Facilities Plumbing Technician: Staff recommends the addition of the Facilities Plumbing Technician and establishing its salary range at 038 ($29.33 to $35.65 per hour). The Facilities Plumbing Technician is an advanced journey level classification. Incumbents in this classification possess a Journeyman Plumber License issued by the State of Oregon and will perform and oversee routine and complex installation, repair and maintenance of building plumbing systems. The recommended salary ranges for the new classifications listed above reflects the job duties and market factors for related positions within Washington County and with comparable positions in other agencies. Allocation of staff to the new classifications listed above will be administered at the discretion of the Appointing Authority. Any fiscal impact will be absorbed within appropriations approved in the FY18-19 budget for the respective offices or departments. Adjust County-Provided Salary Supplement for District Attorney The District Attorney (DA) is a state employee and is paid a salary from the state and currently receives $6,468 per month from the County. Staff recommends an adjustment to the supplemental salary to $7,188 per month. The recommended adjustment will bring the total compensation for the District Attorney to a level that is slightly above the highest level staff that is being supervised. Expanded salary ranges The pay ranges for each of the non-represented classifications in the current pay plan have five (5) steps. There is approximately 5% difference between the hourly wage rates in each of the steps, which equates to an approximate 22.5% difference between the minimum and maximum hourly wage rate. The gap between the minimum and maximum salaries for most of the classifications in the MAPPS pay plan is comparable (approximately 22.5%). Maintaining market competitiveness at the top end of the salary ranges has been challenging due to the broader pay ranges in neighboring comparator agencies.

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APPROVE RESOLUTION AND ORDER ADOPTING THE FISCAL YEAR 2018-19 PAY PLAN ADDING NEW CLASSIFICATIONS AND INCORPORATING PAY ADJUSTMENTS FOR CERTAIN REPRESENTED AND NON-REPRESENTED CLASSIFICATIONS BCC 06/19/18 Staff recommends adding a pay step (Step F – equal to 5% above Step E) to each classification in the non-represented pay plan; and adding an amount equal to 5% to the top end of each classification in the MAPPS pay plan. Human Resources staff will continue to review and monitor compensation of neighboring comparator agencies, and the expanded pay ranges will only be activated to classifications that are determined to be in need of a market adjustment by the County Administrator and Human Resources Manager. The proposed expanded pay ranges and phased implementation strategy will add flexibility for the County to respond timely to changes in the labor market and to maintain market competitiveness as we continue to compete for talent with neighboring comparator agencies.

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In the Matter of Adopting the Washington County FY 2018-2019 Pay Plan, Adding New Classifications And Approving Pay Adjustments For Certain Represented and Non-Represented Classifications

) ) ) ) )


No.

This matter having come before the Washington County Board of County Commissioners

at its regular meeting of June 19, 2018; and

It appearing to the Board that Washington County Code Chapter 2.32. Appendix I, known

as the Washington County Civil Service Act, directs that the Board shall fix the compensation of

all civil service positions in the county; and

It appearing to the Board that Washington County Charter, Chapter VII, at Section 72,

directs that compensation for all positions be established as provided by the Board; and

It appearing to the Board that the current collective bargaining agreement between

Washington County and the Oregon Nurses Association (ONA) provides for a 2.8% Cost of Living

Adjustment (COLA) for FY 2018-2019 ; and


Washington County and the Washington County Police Officer’s Association (WCPOA) provides

for a 2.8% Cost of Living Adjustment (COLA) to which the County will add a market adjustment

of 1.5% for FY 2018-2019 for a combined total increase of 4.3% for employees represented by

WCPOA; and


Washington County and the Federation of Oregon Parole and Probation Officers (FOPPO)

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provides for a 2.8% Cost of Living Adjustment (COLA) for FY 2018-2019 for employees

represented by FOPPO; and


Washington County and the Teamsters provides for a 2.8% Cost of Living Adjustment (COLA) to

which the County will add a 1.5% market adjustment for FY 2018-2019 for a combined total

increase of 4.3% for employees represented by the Teamsters; and

It appearing to the Board that Washington County that the current collective bargaining

agreement between Washington County and the American Federation of State, County and

Municipal Employees (AFSCME) provides for a 2.8% Cost of Living Adjustment (COLA) for FY

2018-2019 for all employees represented by AFSCME and a 1.5% market adjustment for

AFSCME employees in the classifications of Residential Counselor and Residential Mental Health

Specialist; and

It appearing to the Board that the County Administrator has recommended a 2.8% COLA

for non-represented and Management, Administrative and Professional Personnel System

(MAPPS) employees for FY 2018-2019; and

It appearing to the Board that, based upon recent classification and salary reviews, it is

necessary to adjust the salary ranges for certain non-represented and MAPPS classifications as set

forth in Exhibit A which is attached hereto and incorporated herein by this reference; and

It appearing to the Board that it is necessary to add certain new classifications to the FY

2018-2019 Pay Plan and to establish the salary range for those new classifications as set forth in

Exhibit A; and

It appearing that it is necessary to adjust the County supplemental salary paid to the District

Attorney from $6,468 per month to $7,188 per month; and

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It appearing to the Board that it is efficient and desirable to approve a non-activated

expanded salary range equal to 5% for all non-represented and MAPPS classifications and to

authorize the County Administrator and the Human Resources Manager, in their joint discretion, to

activate the expansion of any non-represented expanded salary range in an amount not to exceed

5% when it is determined that a market based adjustment is required; now, therefore, it is hereby

RESOLVED AND ORDERED that those County employees represented by the Oregon

Nurses Association (ONA) shall receive a 2.8% Cost of Living Adjustment (COLA) for employees

represented by ONA for FY 2018-2019 effective July 14, 2018; and, it is further

RESOLVED AND ORDERED that those County employees represented by the

Washington County Police Officer’s Association (WCPOA) shall receive a 2.8% Cost of Living

Adjustment (COLA) to which the County will add a market adjustment of 1.5% for a combined

total increase of 4.3% for employees represented by WCPOA for FY 2018-2019 effective July 14,

2018; and, it is further

RESOLVED AND ORDERED that those County employees represented by the Federation

of Oregon Parole and Probation Officers (FOPPO) shall receive a 2.8% Cost of Living Adjustment

(COLA) for FY 2018-2019 effective July 14, 2018; and, it is further

RESOLVED AND ORDERED that those County employees represented by the Teamsters

shall receive a 2.8% Cost of Living Adjustment (COLA) to which the County will add a 1.5%

market adjustment for a combined total increase of 4.3% for employees represented by the

Teamsters for FY 2018-2019 effective July 14, 2018; and, it is further

RESOLVED AND ORDERED that those County employees represented by the American

Federation of State, County, and Municipal Employees (AFSCME) shall receive a 2.8% COLA for

all represented positions and a 1.5% market adjustment for AFSCME employees in the

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classifications of Residential Counselor and Residential Mental Health Specialist for FY 2018-

2019 effective July 14, 2018; and , it is further

RESOLVED AND ORDERED that all County employees in non-represented and MAPPS

positions shall receive a 2.8% COLA for FY 2018-2019 effective July 14, 2018; and, it is further

RESOLVED AND ORDERED that, effective July 14, 2018, the Washington County FY

2018-2019 Pay Plan shall include an adjustment of the salary ranges as set forth in Exhibit A

which is attached hereto and incorporated herein by this reference; and, it is further

RESOLVED AND ORDERED that the Washington County FY 2018-2019 Pay Plan shall

include the addition of a new classification to be known as Financial Analyst at a salary range of

R54M ($$6,049.99 to $7,341.30 per month) effective July 14, 2018; and, it is further


include the addition of a new classification to be known as Senior Financial Analyst at a salary

range of R49M ($6,670.21 to $8,104.28 per month) effective July 14, 2018; and, it is further


include the addition of a new classification to be known as Assistant Director of Health and

Human Services at a salary range of R69M ($10,928.22 to $13,279.95 per month) effective July

14, 2018; and, it is further


include the addition of a new classification to be known as District Attorney Public Affairs and

Communications Coordinator at a salary range of R53M ($7,359.91 to $8,942.86 per month)

effective July 14, 2018; and, it is further


include the addition of a new classification to be known as IT Project Management Office

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Manager at a salary range of R60M ($8,750.95 to $10,632.80 per month) effective July 14, 2018;

and, it is further


include the addition of a new classification to be known as Combination Inspector I at a salary

range of 051 ($39.45 to $47.94 per hour) effective July 14, 2018; and, it is further


include the addition of a new classification to be known as Facilities Plumbing Technician at a

salary range of 038 ($29.33 to $35.65 per hour) effective July 14, 2018; and, it is further


include an increase of the County supplemental salary paid to the District Attorney from $6,468

per month to $7,188 per month effective July 14, 2018; and, it is further

RESOLVED AND ORDERED that effective July 14, 2018, a non-activated expanded

salary range equal to 5% for all non-represented and MAPPS classifications is hereby approved

subject to the County Administrator and the HR Manager, in their joint discretion, activating the

expansion of any such non-represented expanded salary range, in an amount not to exceed 5%,

when it is determined that a market based adjustment is required;

RESOLVED AND ORDERED that the Washington County Pay Plan, dated July 14, 2018,

attached hereto as Exhibit B and incorporated herein by this reference, is hereby adopted, effective

July 14, 2018; and, it is further

RESOLVED AND ORDERED that the Washington County Administrator shall take all

steps necessary to implement this Resolution and Order.

DATED this __________ day of June 19, 2018.

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BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY

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Class Title Minimum Maximum Current Pay Range

Criminal Records Specialist, Sr. $26.57 $32.29 From 033(~2.5%)

Investigative Support Specialist, Sr. $26.57 $32.29 From 033(~2.5%)

Facilities Environmental Technician $29.33 $35.65 From 036 (~5%)

Class Title Minimum Maximum Current Pay Range

Capital Improvement Project Manager $6,670.21 $8,104.28 From R48M (~2.5%)

Capital Improvement Project Manager, Senior $7,735.58 $9,398.78 From R52M (~7.5%)

Real Property Management Coordinator $6,670.21 $8,104.28 From R48M (~2.5%)

Property Appraisal Supervisor $6,507.38 $7,906.55 From R47M (~2.5%)

Forensic Unit Supervisor $7,929.82 $9,634.88 From R51M (~12.5%)

Law Enforcement Technology Supervisor $8,328.75 $10,121.05 From R56M (~5%)

Principal Human Resources Analyst $8,750.95 $10,632.80 From R57M (~7.5%)

Class Title Minimum Maximum Comments

Financial Analyst $6,040.99 $7,341.30 Same salary range as Management Analyst 2

Financial Analyst, Senior $6,670.21 $8,104.28 Same salary range as Management Analyst, Sr.

Assistant Director of Health and Human Services $10,928.22 $13,279.95 ~10% below Director of HHS

District Attorney Public Affairs and Communications

Coordinator$7,359.91 $8,942.86 ~10% below PAC Manager

IT Project Management Office Manager $8,750.95 $10,632.80 ~5% above IT Project Manager

Combination Inspector I $39.45 $47.94 ~2.5% below current Combination Inspector II

Facilities Plumbing Technician $29.33 $35.65 Same as other facilities technician specialists

New

Classifications

to be Added

(MAPPS and

Non-Rep) R53M (MAPPS)

Exhibit A -- FY2018-19 Pay Plan Amendments

BCC Meeting 6/19/2018

Market Adjustments Due to Annual Benchmark Review and other Market Surveys

Proposed Hourly Rates (FY18-19)

Proposed Salary Range

Pay Range

Adjustments

(MAPPS)

Pay Range

Adjustments

(Non-Rep) 034

034

038

R60M (MAPPS)


R45M (MAPPS)

R49M (MAPPS)

R69M (MAPPS)

038 (Non-Rep)

050 (Non-Rep)

Proposed Monthly Salary (FY18-19)

R49M


Proposed Salary Rates (FY18-19)

R55M

R49M

R56M

R58M

R48M

R60M

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AGENDA


Agenda Category:

Consent – Service District for Lighting No. 1 A County Service District (CPO 3)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL

ASSESSMENT, AND IMPOSE A FIRST YEAR ASSESSMENT FOR MILES PARTITION

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY A petition has been received requesting the installation of street lighting service for MILES PARTITION. The petitioners have presented a signed agreement waiving a public hearing and their right to remonstrate against the improvements. A signed continuing request for street lighting service has also been provided. Attachment: Resolution and Order RO Exhibits are linked online:

1. Petition for Street Lighting Service – Exhibit A 2. Street Lighting Facilities and Assessments – Exhibit B 3. Waiver and Continuing Request – Exhibit C 4. Legal Description, Assessment Map and Vicinity Map – Exhibit D


Accept the petition(s), form an assessment area within the Service District for Lighting, and authorize maximum annual assessment and impose a first year assessment.



Agenda Item No. 2.hh.

Date: 06/19/18

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FOR LIGHTING (No. SDL-1) In the Matter of Creating an Assessment Area, ) Ordering Installation, Operation and Maintenance ) RESOLUTION AND ORDER of Street Lighting Facilities; Establishing a ) Maximum Annual Assessment and Imposing a First ) NO. Year Assessment for MILES PARTITION )

This matter having come before the Board of Directors of the Service District For

Lighting No.1, a county service district, at its meeting of June 19, 2018; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described, and shown, in Exhibit D, known as the MILES PARTITION development, have

requested by petition, attached as Exhibit A, that their property be included in an assessment area

for purposes of installing, operating and maintaining street lighting facilities and that said

facilities be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit

D hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated

and maintained as described therein; and it is further

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RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

Oregon Constitution, said annual assessment amounts hereby are classified as “taxes levied or

imposed for the purpose of funding government operations” subject to the limit of $10 per $1000

of real market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased

after newspaper notice and public hearing to pass through direct cost increases for administration

and electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee, shall take

steps to place matter of record and such other steps as are necessary to implement this Resolution

and Order.


BOARD OF DIRECTORS FOR

WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) CHAIRMAN RECORDING SECRETARY

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