8/6/2019 Board Room AV Scope

http://slidepdf.com/reader/full/board-room-av-scope 1/2

Page 1 of 2 

ATTACHMENT “B”

Board Room & Meeting Room Audio/Visual System Design Guidelines

Date: (Updated) September 18, 2009

A. Background

The Board room and Meeting room audio system was upgraded in the summer of2009 to include the following features:

1. New JBL 8” coaxial speakers in the upper ceiling areas2. New 4” Altec-Lansing in the soffit areas of the board room3. New Crestron Control system in both rooms4. New Polycom microphone processors (3 - 16x16 units).

5. New Extron audio/video switcher6. New CD/DVD player7. New digital audio recorder8. Computer interfaces, audio interfaces, video interfaces9. New microphones for board tables and podiums10. Board room AV system was integrated with the meeting room AV system for

overflow audiences.

The existing legacy projectors and screens were reused.

The rear projection screens in both the meeting room and board room have been

permanently damaged through an improper attempt at cleaning . The screens werealso installed backwards with the projection surface facing out instead of facing theprojector.

B. Expectations

The new Board room architecture and system design should include the followingfeatures:

1. New rear projection screens in both rooms2. New rear screen DLP high definition projectors in both rooms with sufficient

lumens for viewing in all lighting conditions.3. Display wall processing equipment in the board room to enable on demandsimultaneous viewing of any combination of voting results, program video andteleconference video

4. PTZ Camera in board room with integration to broadcast live video from theboard room to the meeting room rear projection screen, video recorder and WEBstreaming system. Manual camera controls to reside in the control booth.Automated camera controls should also be addressed.

8/6/2019 Board Room AV Scope

http://slidepdf.com/reader/full/board-room-av-scope 2/2

Page 2 of 2 

5. Upgrade of the existing WEB streaming equipment to include video streaming.6. A new control surface (mixer console) in a portable control stand on wheels with

concealed docking station at the back corner of the board room to allow manualoperation of the AV system during special events.

7. New audio control board in the meeting room rear projector room for manual use

of the audio system during special events8. New 12 channel audio snake with single multi-pin connector interface to the newaudio mixer console in the board room. Shake shall also function in the meetingroom

9. Relocation of the existing digital audio recorder and DVD/VCR player andpreview monitor in the board room to an accessible location in accordance withthe new architectural design

10. New digital video recorder in both rooms11. New debate timer with master controls on the podium, at the board secretary’s

position and in the sound booth12. New voting system for each position at the new board table

13. New display monitors to view program material at each position of the new boardtable14. Replace 4” ceiling speakers and back cans in the soffit areas with new 8”

speakers to match the existing 8” speakers in the high ceiling.15. New video conferencing codec in both rooms with minimum 4 simultaneous

conversation connections.16. New PTZ camera in meeting room for video conferencing and event recording.17. New digital recorder in the meeting room18. Integration of the existing Crestron control system with the lighting and room

divider19. New Crestron control station at each entrance to control lighting in both rooms.20. New wireless hearing for the disabled system in the board room with 12

headphone receivers21. Extend the building EST3 access control system to each door and install pin/prox

readers and strikes to allow card access through any door including projectorrooms.

22. Replace dimmers and lighting controls in both rooms with new dimmers that canbe controlled an monitored using the Crestron system.

23. Integrate the Crestron control system with the building EST3 fire alarm system soan active fire alarm will increase room lighting levels during presentations in theboard room and meeting room for safe evacuation.

24. Rehabilitate the electrically operated projection screen doors and front projectionscreen in both rooms. Integrate controls into the Crestron control system