Board Report | September 23, 2014

Board Report | September 23, 2014

ANYONE WISHING TO SPEAK BEFORE THE VOTE ON ANY AGENDA ITEM MUST FILL OUT A PURPLE FORM ON THE SIGN-IN TABLE. COMMENTS WILL BE LIMITED TO THREE MINUTES.

Audience Questions and CommentsPERSONS WISHING TO SPEAK MUST FILL OUT A WHITE FORM, LOCATED ON THE SIGN-IN TABLE, BEFORE THE MEETING. COMMENTS WILL BE LIMITED TO THREE MINUTES.

EXECUTIVE MANAGEMENT REPORTSEPTEMBER 23, 2014

Justin T. Augustine, III

• Driver Recognition(s)

• Tiger VI Update

• Service Expansion Update

3

Community Outreach:• “Friends of RTA” Ambassadors handed out brochures to riders

and answered questions at 23 stop locations beginning the week of September 15 and continuing through this week.

• Brochures explaining service expansion were provided to 51 locations for distribution to clients, customers, visitors. Locations included businesses, NORD facilities, libraries, schools, all trans-pass vendor locations, HANO resident councils, and others.

• Brochures and Rider Alerts produced in English, Spanish, and Vietnamese were placed on all vehicles.

• 37 churches directly impacted by service changes received brochures for distribution.

• “Friends of RTA” Ambassadors performed riding tours of service Saturday, September 20 – Monday, September 22.

4

Community Outreach:

• RTA representatives attended Franklin Avenue Baptist Church to announce changes during Lunchtime Bible study on Wednesday, September 17 and are invited back for evening Bible study Wednesday, September 24.

• Brochures and rider alerts were forwarded to neighborhood associations, elected official offices, businesses, and non-profits for distribution to their lists and constituents.

• Thank You to all who helped!!!

5

Digital Media:

• www.norta.com highlighted service expansion.

• Digital media outlets are being utilized to promote service changes via twitter, facebook, YouTube, and other venues.

Website:According to Google Analytics between Sept 12-22, 2014 www.norta.com was viewed as below;42,300 pageviews (up 20.58% from the week before)12,872 users (up 14.03% from the week before)63.47% new user sessions (up 1.01% from the week before)

Twitter Reach: Sept 12 - First push to twitter. Views totaled 2,170Sept 16 - Second push to twitter. Views totaled 2,187Sept 19 - Third push to twitter. Views totaled 1,572

Facebook: Sept 12 - First push to Facebook. Views totaled 232Sept 16 - Second push to Facebook. Views totaled 582. Of total views 123 clicked to website

Route MapsSept 19 - Third push to Facebook. Views totaled 871. Of total views 137 clicked to website

Route Maps. Of total views 143 clicked to website to view WWL-CBS Interview.

http://www.norta.com/

http://www.norta.com/

6

Media Relations:

• RTA Service Enhancement has been featured in Radio, Television, and Print media including appearances on WBOK, WWNO, WQUE Wild Wayne Show, WDSU Sunday Edition, WWL Morning Show and multiple others.

• TV placements.

TV Press Report: September 19 -22, 2014Total Story Count: 26Total Audience Estimate: 699,275Total Calc Publicity Value: $15,162

• The Board Chair will be taping a segment for Telemundo TV later today.

• Media bookings and appearances are ongoing.

September 22, 2014

Canal/Algiers Pointand

Lower Algiers/ChalmetteFerry Routes

Financial and Operations ReportFor the Period February 16, 2014 – August 31, 2014

8

Veolia Transportation ServicesFerry Operations

Statement of Expenses and RevenuesFor August, 2014

Fiscal year July 1, 2014 - June 30, 2015 July AugustTotal Operating Expenses 403,099.59 291,139.95

Overhead 20,154.98 14,557.00

Profit 20,154.98 14,557.00

Total Expenses 443,409.55 320,253.95

Less Fares 190,057.75 116,725.95

Veolia Net Billing 253,351.80 203,528.00

FY 2014-15 LADOTD Ferry Subsidy 5,200,000.00 4,855,017.91

Less July 2014 Billing (253,351.80)

Less August 2014 Billing (203,528.00)

Less July 2014 Ferry ferry diesel fuel provided by RTA (91,630.29)

Less August 2014 Ferry diesel fuel provided by RTA (45,828.20)

July 31, 2014 Balance of FY 2014-5 LADOTD Subsidy 4,855,017.91

August 31, 2014 Balance of FY 2014-15 LADOTD Subsidy 4,605,661.71

Project Status UpdateStreetcar ExpansionBOARD REPORTSeptember 23, 2014

Streetcar ExpansionRampart Streetcar Expansion

Held bid opening for IFB 2014-014 construction contractor for the Rampart streetcar expansion on September 9, 2014, five bids received.

Procurement Department and Management Oversight Committee finishing their respective reviews of the bids. The selection of the lowest responsible and responsive bidder will be presented to the Board of Commissioners at the October Board Meeting.

Entergy continues to move forward with relocation of their underground and overhead facilities – still on schedule to be completed prior to RTA contractor starting work.

AT&T is ready to award contract for the relocation of their fiber optic lines, this work is expected to start the second week of October and be completed by the end of October



Final Design scheduled for completion end of June 2013 pushed to September 27, 2013. pushed end of May, 2014.

Construction solicitation pushed from 3rd/ 4th Quarter 2013 to 2nd / 3rd Quarter 2014.

Award construction contract pushed from 4th Quarter 2013 to late 3rd Quarter 2014.

Construction to begin 1st Quarter 2014 pushed early 4th quarter 2014

Revenue service 4th quarter 2015 pushed late 1st quarter -early 2nd quarter 2016

INFRASTRUCTUREDEPARTMENTBOARD REPORTSeptember 23, 2014

NEW GRANT:STATE OF GOOD REPAIR

Grant includes repairs and renovations to:

Carrollton and Napoleon Facilities

Carrollton Streetcar FacilityState of Good Repair

• Board awarded contract for A&E Services in August 2012 to Royal Engineering

• Notice to Proceed issued on September 5, 2012• Kick-off meeting was held on October 3, 2012• 30% Design has been completed and forwarded to FTA for review• FTA approval received on June 20, 2013, now moving forward with

Final Design• Received 100% plans and specs • Approval to solicit for construction at March 2014 Board Meeting• Bidding process pending with bids due end of April 2014• Bidding process resulted in only one bid over budget, June 24, 2014

Board Meeting to Reject and Resolicit• Engineers Plans and Specifications submitted and under review for

solicitation

Carrollton Facility – State of Good Repair

Napoleon FacilityState of Good Repair

• Board awarded contract for A&E Services in August 2012 to Landmark Consulting

• Notice to Proceed issued on September 5, 2012• Kick-off meeting held on September 25, 2012• Change Order CO-01 for Landmark Consulting was approved at the May

Board Meeting• Additional damage and remediation work discovered, meeting with

FEMA on April 22th version is in progress• A request for solicitation for remediation work was approved at the May

Board Meeting• Solicitation package for Remediation Work is out for public

bid• Pre-bid on March 7th, bids due on March 24th • Two bids received contract awarded to lowest bidder, Cross

Environmental Services• Pre-Construction Meeting held on Thursday, June 19, 2014,

Work Permit begins on June 30, 2014• Environmental work completed, engineers evaluating roof

structure for current wind loading

Napoleon Facility – State of Good Repair

Canal Blvd. Streetcar/Bus Terminal

Canal Blvd. Streetcar/Bus Terminal

• An Environmental Assessment was in progress by Arcadis, however work was temporarily stopped waiting for engineering to mitigate issues discovered

• FTA has requested a significant level of Engineering before they can approve the environmental process and issue a FONSI

• Board approved to solicit for A&E at the October 23, 2012 Meeting

• Pre-proposal meeting was held on December 12, 2012• Contract for A&E Services was issued to Infinity Engineering• 30% Design was completed and sent to FTA for review• Draft Environmental Assessment was sent to FTA in April• Initial FTA comments received and documents are being

modified• FTA approval to move forward with engineering on May 16,

2014• Meeting held on June 12, 2014 with Businesses and

Neighborhood Associations

Canal Blvd. Streetcar/Bus Terminal• Attorney General’s Opinion required to move forward, Request

at June 24, 2014 Board Meeting. Attorney General approved our requested process.

• FTA requested us to perform updates to the traffic report, this will require a Change Order to move forward. Will be presented to Board for approval at September 2014 Meeting

• Change Order for exploratory excavations at poles was approved at July’s Board Meeting. Work is being scheduled to complete.

• 60% Design Workshop was held on August 22, 2014 with all Utilities.

• Exploratory excavations began on September 22, 2014.

FEMA PROGRESSSeptember 23, 2014

• Number of PW’s – 116

• FEMA Estimate of Repairs - $119,294,128.32

• Total Estimate of Repairs (with insurance) -

$131,553,335.39

• Reimbursements to Date from State - $103,395,356.31

• State PW Close-out Team from Baton Rouge working

with us to complete process

• Request to Solicit for Consultant Services to Assist with

Close Out Process at June 24, 2014 Board Meeting

• Currently 99 PW’s in close out with 22 closed and 31 in

final close out process

• Working with FEMA and GOHSEP to expedite PW

closure

FEMA Status - Katrina

Infrastructure

End of Report

AUGUST FINANCIALSPresented By:

Ronald Baptiste

September 23, 2014

Operating Revenues

Passenger Fares Sales Tax

2014

Current Month Year to Date Annual

Budget Actual $ Var. %Var. Budget Actual $ Var. %Var. Budget

Operating Revenues

Passenger Fares 1,552,318 1,570,598 18,280 1.18% 12,461,627 11,740,024 (721,603) (5.79%) 18,902,815

General Use Sales Tax 4,318,536 4,891,946 573,410 13.28% 35,688,273 38,701,691 3,013,418 8.44% 54,151,122

State Motor Veh. Sales Tax 308,019 513,858 205,839 66.83% 2,364,977 3,075,140 710,163 30.03% 3,533,195

Hotel/Motel Sales Tax 441,995 360,077 (81,918) (18.53%) 3,963,934 4,394,231 430,297 10.86% 5,847,325

Other Revenue 110,309 103,748 (6,561) (5.95%) 975,114 1,115,345 140,231 14.38% 1,419,115

Total Operating Revenues 6,731,177 7,440,228 709,051 10.53% 55,453,925 59,026,430 3,572,505 6.44% 83,853,572

2013

Act

uals

2014

Bud

get

2014

Act

uals

0

3,000,000

6,000,000

9,000,000

12,000,000

15,000,000

Other

Paratran

Streetcar

Bus

2013 Actuals 2014 Budget 2014 Actuals0

8,000,000

16,000,000

24,000,000

32,000,000

40,000,000

48,000,000

State M.V.

Hotel/ Motel

General Use

Operating Expenses

First Quarter Second Quarter YTD July YTD August0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

Operating Revenues

Operating Expenses

Operating Expenses

Labor and Fringe Benefits 15,288 16,814 (1,526) (9.98%) 124,715 125,751 (1,036) (0.83%) 187,792

Services 5,494,870 5,455,528 39,342 0.72% 44,324,887 39,055,958 5,268,929 11.89% 67,565,355

Materials and Supplies 456,729 407,997 48,732 10.67% 3,619,210 3,143,230 475,980 13.15% 5,425,165

Utilities 116,134 98,436 17,698 15.24% 868,354 881,438 (13,084) (1.51%) 1,325,109

Casualty & Liability 516,186 677,537 (161,351) (31.26%) 4,071,386 4,277,715 (206,329) (5.07%) 6,136,130

Taxes 30,622 24,043 6,579 21.48% 241,815 210,029 31,786 13.14% 362,912

Miscellaneous 5,945 4,195 1,750 29.44% 48,425 37,899 10,526 21.74% 73,270

Total Operating Expenses (excl. Depr.) 6,635,774 6,684,551 (48,777) (0.74%) 53,298,792 47,732,020 5,566,772 10.44% 81,075,733

Operating Surplus / (Deficit) 95,403 755,677 660,274 692.09% 2,155,133 11,294,410 9,139,277 424.07% 2,777,839

TMSEL Legacy Costs

2014



TMSEL Legacy Costs

TMSEL Pension Costs 166,667 166,667 0 0.00% 1,333,334 1,333,334 0 0.00% 2,000,000

TMSEL Health Benefit Costs 266,433 277,391 (10,958) (4.11%) 2,131,467 1,439,459 692,008 32.47% 3,197,200

TMSEL Workers' Comp. Costs 33,333 17,434 15,899 47.70% 266,666 548,722 (282,056) (105.77%) 400,000

TMSEL All Other Costs 69,292 80,370 (11,078) (15.99%) 554,333 615,507 (61,174) (11.04%) 831,500

Total TMSEL Legacy Costs 535,725 541,862 (6,137) (1.15%) 4,285,800 3,937,022 348,778 8.14% 6,428,700

Surplus / (Deficit) (Before Govt. Asst.) (440,322) 213,815 654,137 (148.56%) (2,130,667) 7,357,388 9,488,055 445.31% (3,650,861)

Maritime Operations

2014



Maritime Operations

Passenger Fares 0 116,726 116,726 100.00% 0 914,241 914,241 100.00% 0

Services 0 (320,254) 320,254 100.00% 0 (2,105,121) 2,105,121 100.00% 0

Materials and Supplies 0 (45,801) 45,801 100.00% 0 (226,725) 226,725 100.00% 0

Other 0 (65) 65 100.00% 0 (315) 315 100.00% 0

State Subsidy 0 249,394 249,394 100.00% 0 1,417,920 1,417,920 100.00% 0

Total Maritime Operations 0 0 0 0.00% 0 0 0 0.00% 0

Government Operating Assistance

2014



Government Operating Assistance

Preventive Maintenance 784,631 841,745 57,114 7.28% 6,277,049 6,731,849 454,800 7.25% 9,415,574

State Parish Transportation 180,427 180,427 0 0.00% 1,443,418 1,466,404 22,986 1.59% 2,165,128

Federal - Other 27,290 18,114 (9,176) (33.62%) 218,320 139,577 (78,743) (36.07%) 327,480

Other State Funds 34,000 12,328 (21,672) (63.74%) 272,000 109,698 (162,302) (59.67%) 408,000

Total Gov’t. Operating Assistance 1,026,348 1,052,614 26,266 2.56% 8,210,787 8,447,528 236,741 2.88% 12,316,182

Surplus / (Deficit) (After Govt. Asst.) 586,026 1,266,429 680,403 116.10% 6,080,120 15,804,916 9,724,796 159.94% 8,665,321

Government Non-Operating Expenses and Revenues

2014



Operating Surplus / (Deficit) (from pg. 2) 586,026 1,266,429 680,403 116.10% 6,080,120 15,804,916 9,724,796 159.94% 8,665,321

Government Non-Operating Rev. (Exp.)

Federal - Capital 1,833,239 953,430 (879,809) (47.99%) 12,494,663 4,016,826 (8,477,837) (67.85%) 19,058,121

Local - Capital 1,422,211 233,898 (1,188,313) (83.55%) 11,916,355 1,999,433 (9,916,922) (83.22%) 22,137,581

Capital Expenditures (3,882,310) (1,287,001) 2,595,309 (66.85%) (28,427,686) (6,567,648) 21,860,038 (76.90%) (47,468,05

9)

FEMA Insurance Reimbursement 400,000 0 (400,000) 0.00% 1,569,589 0 (1,569,589) 0.00% 3,350,366

FEMA Project Worksheets 733,040 53,589 (679,451) 100.00% 4,286,099 584,336 (3,701,763) 100.00% 9,082,004

FEMA Project Worksheet Expenditures (1,133,040) (53,228) 1,079,812 (95.30%) (5,855,688) (421,930) 5,433,758 (92.79%) (12,432,37

0)

Total Gov't. Non-Operating Rev. (Exp.) (626,860) (99,313) 527,547 84.16% (4,016,668) (388,984) 3,627,684 90.32% (6,272,357)

Total Revenues (Expenses) Before

Capital Expenditures and Debt (40,834) 1,167,116 1,207,950 (2958.20%) 2,063,452 15,415,932 13,352,480 647.09% 2,392,964

Capital Interest, Long Term Debt, and Other Funding Sources

2014 Current Month Year to Date Annual


Capital Expenditures Interest Income - Capital (bonds) 117,000 64,127 (52,873) 45.19% 986,000 489,549 (496,451) 50.35% 1,435,000 Capital Interest Expense (402,405) (468,299) (65,894) (16.38%) (3,219,238) (3,743,434) (524,196) (16.28%) (4,828,856) Interest from Disaster Borrowing (125,176) (125,176) 0 0.00% (1,001,406) (1,001,405) 1 0.00% (1,502,108)

Total Capital Expenditures (410,581) (529,348) (118,767) (28.93%) (3,234,644) (4,255,290) (1,020,646) (31.55%) (4,895,964)

Principal on Long Term Debt Principal on Long Term Debt (429,870) (429,869) 1 0.00% (3,438,955) (3,438,955) 0 0.00% (5,158,432) Principal on Capital Lease 0 0 0 0.00% 0 0 0 0.00% 0 French Quarter / Rampart Loop (228,333) (228,333) (0) 0.00% (1,826,666) (1,826,667) (1) (0.00%) (2,740,000)

Total Principal on Long Term Debt (658,203) (658,203) 0 (0.00%) (5,265,621) (5,265,621) (0) (0.00%) (7,898,432)

Net Rev. less Capital Exp. and

Principal on Long Term Debt (1,109,618) (20,435) 1,089,183 98.16% (6,436,813) 5,895,021 12,331,834 191.58% (10,401,432

)

Other Funding Sources Restricted Operating / Capital Reserve

1,109,618 20,435 1,089,183 98.16% 6,436,813 (5,895,021) 12,331,834 191.58% 10,401,432

Total Other Funding 1,109,618 20,435 1,089,183 98.16% 6,436,813 (5,895,021) 12,331,834 191.58% 10,401,432

Net Revenue / Expenses 0 0 0 0.00% 0 0 0 0.00% 0

OperationsStatus Update | September 23, 2014

Ridership

Accidents

Operator Interaction

Call Center Performance

On Time Performance

ADA Report

Paratransit ReportAugust 2014 Paratransit stats; • Trips requested = 21,838• Trips Completed = 17,707• Total Passengers = 20024• Total hours = 10,037• On-Time Performance 85.00% • Trips Cancelled = 4,106• Trips Denied = 0• Active Clients = 1,235

Cleaner, Smarter Transit.

@NewOrleansRTA

Documents

Board Report | September 23, 2014