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Stark Area Regional Transit AuthorityBoard of Trustees Mee ng
September 25, 2013 at 5:00 pmGateway Board Room
come ride with us!
TABLE OF CONTENTS
AGENDA ................................................................................................................ 1
BOARD MINUTES ................................................................................................... 2
DEPARTMENTAL REPORTS .....................................................................................
TRANSPORTATION ............................................................................................. 4
MAINTENANCE ................................................................................................. 13
FINANCE ........................................................................................................... 17
PLANNING ......................................................................................................... 50
INFORMATION TECHNOLOGY ........................................................................... 58
HUMAN RESOURCES ........................................................................................ 60
FOR YOUR INFORMATION ................................................................................... 65
RESOLUTIONS ………………………………………………………………………………………. 77
Stark Area Regional Transit Authority Board of Trustees Meeting
September 25, 2013 @ 5:00 PM
1. Roll Call
2. Approval/Correction of Minutes A. August 28, 2013
3. Citizen Communications
4. Board Committee Reports A. Finance – James Reinhard (Chairperson) B. Personnel – Jerry Bixler (Chairperson)
C. Public Property/Capital Improvements – Ron Macala (Chairperson)
D. Citizens Advisory Board – Nancy Johnson (Chairperson)
5. Departmental Reports
A. Transportation – Tom Williams B. Maintenance – Mark Finnicum
C. Finance – Mark Cornman D. Planning – Katherine Manning E. IT – Craig Smith
F. HR – Kristy Williams
6. Communications
A. President B. Board C. Executive Director/CEO
7. Executive Team Meeting Minutes
8. For Your Information
9. Resolutions
A. 5307 Federal Grant for Internet Program TEAM B. CHANGE ORDER #1 WITH PERRIN ASPHALT C. CONTRACT WITH HAMMONTREE D. SURPLUS OBSOLETE FIXED ASSET INVENORY
E. OHIO TRANSIT PRESERVATION PARTNERSHIP PROGRAM
1
Stark Area Regional Transit Authority Board of Trustees Meeting
August 28, 2013 @ 5:00PM
Mr. DeGraff called the meeting to order at 5:05pm. Attendance
Board (Quorum present) Charles DeGraff (President), Nancy Johnson (Vice-President), Gerald Bixler, Amanda Fletcher, Ron Macala, Nick Navarra, James Reinhard, Chet Warren
Excused
Jim Dyke Staff
Kirt Conrad (Executive Director/CEO), Katherine Manning (Director, Planning), Kristy Williams (Human Resources Administrator), Brandy Pryor (Human
Resource Assistant), Mark Cornman (Director, Finance), Mark Finnicum (Chief Operations Officer), Omar Abdullah (Coach Operator), Shawn Daum (Coach Operator & Union Stewart)
Other Gust Callas (Black McCuskey), Karl Lucas (SCATS), Reginald Grant (Citizen),
Kim Conley (Kenon Advantage)
Mark Cornman was introduced as the new Director of Finance. Brandy Pryor was introduced as the new Human Resources Administrative Assistant.
Approval/Correction of Minutes
August 14, 2013
Mr. Warren moved to adopt the meeting minutes. Mrs. Johnson seconded the
motion; vote passed unanimously.
Departmental Reports
Transportation – Tom Williams (As submitted)
Ridership has increased and we are currently running the ghost ridership
program
Maintenance – Mark Finnicum (As submitted) Two dodge caravans were converted to natural gas.
Planning – Katherine Manning (As submitted)
2
Mrs. Manning explained the new Medline services. New bus signs will be installed with new pinpoint information.
Information Technology – Craig Smith (As submitted)
New Alliance camera have been installed.
● Human Resources - Kristy Williams (As submitted)
Random drug testing began for all Administrative employees. New Human
Resources Administrative Assistant was hired.
3
Transportation
Tom Williams
(Manager, Transportation)
4
TRANSPORTATION DEPARTMENT REPORT
August 2013
Statistics
Operated 22 Weekdays and 5 Saturdays compared to 23 Weekdays and 4
Saturdays in 2012.
Total Weekday Service average rides per day was 9,342.
Total Saturday Service average rides per day were 6,163.
Total Ridership was 255,081 compared to 250,507 in 2012.
Total Vehicle Miles was 313,157 compared to 310,368 in 2012.
Fixed route service provided 227,817 rides compared to 229,239 in 2012
and 192,996 vehicle miles compared to 186,111 in 2012.
Special shuttle service provided 16,508 rides compared to 9,863 in 2012 and 4,202 vehicle miles compared to 1,426 in 2012.
Proline service provided 10,756 rides compared to 11,405 in 2012 and
104,721 vehicle miles compared to 111,689 in 2012.
Proline Weekday Service average rides were 444 compared to 461 in 2012.
Proline Saturday Service average rides were 196 compared to 202 in 2012.
5
Rid
ers
hip
CU
RR
EN
T M
O.
PR
IOR
YR
.Y
TD
PR
IOR
YT
D
2013
2012
c
hange
%2013
2012
c
hange
%
Fix
ed
Ro
ute
227,8
17
229,2
39
-1,4
22
-0.6
2%
1,6
79,6
25
1,6
48,0
59
31,5
66
1.9
2%
Para
tran
sit
10,7
56
11,4
05
-649
-5.6
9%
90,2
07
92,0
81
-1,8
74
-2.0
4%
Sh
utt
les, S
pe
cia
ls16,5
08
9,8
63
6,6
45
67.3
7%
18,8
08
14,5
95
4,2
13
28.8
7%
To
tal
255,0
81
250,5
07
4,5
74
1.8
3%
1,7
88,6
40
1,7
54,7
35
33,9
05
1.9
3%
Veh
icle
Op
era
tio
ns
CU
RR
EN
T M
O.
PR
IOR
YR
.Y
TD
PR
IOR
YT
D
Mileag
e2013
2012
c
hange
%2013
2012
c
hange
%
Fix
ed
Ro
ute
192,9
96
186,1
11
6,8
85
3.7
0%
1,4
62,6
20
1,4
29,9
78
32,6
42
2.2
8%
Para
tran
sit
104,7
21
111,6
89
-6,9
68
-6.2
4%
855,9
44
833,5
61
22,3
83
2.6
9%
Sh
utt
les, S
pe
cia
ls4,2
02
1,4
26
2,7
76
194.6
7%
11,6
71
3,7
33
7,9
38
212.6
4%
De
ad
he
ad
Mile
s11,2
38
11,1
42
96
0.8
6%
86,4
72
85,0
72
1,4
00
1.6
5%
To
tal
313,1
57
310,3
68
2,7
89
0.9
0%
2,4
16,7
07
2,3
52,3
44
64,3
63
2.7
4%
Ho
urs
CU
RR
EN
T M
O.
PR
IOR
YR
.Y
TD
PR
IOR
YT
D
2013
2012
c
hange
%2013
2012
c
hange
%
Fix
ed
Ro
ute
11,7
98
12,0
51
-253
-2.1
0%
89,8
75
92,1
72
-2,2
97
-2.4
9%
Para
tran
sit
6,0
51
6,2
83
-232
-3.6
9%
46,8
66
47,6
97
-831
-1.7
4%
Sh
utt
les, S
pe
cia
ls597
384
213
55.4
7%
956
687
269
39.1
6%
To
tal
18,4
46
18,7
18
-272
-1.4
5%
137,6
97
140,5
56
-2,8
59
-2.0
3%
PA
SS
EN
GE
R P
ER
MIL
EPA
SS
EN
GE
R P
ER
MIL
E
CU
RR
EN
T M
O.
PR
IOR
YR
.C
UR
RE
NT
YT
D P
RIO
R Y
TD
Fix
ed R
oute
1.1
8
1.2
3
1.1
5
1.1
5
Paratransit
0.1
0
0.1
0
0.1
1
0.1
1
Specia
l3.9
3
6.9
2
1.6
1
3.9
1
PA
SS
EN
GE
R P
ER
HO
UR
PA
SS
EN
GE
R P
ER
HO
UR
CU
RR
EN
T M
O.
PR
IOR
YR
.C
UR
RE
NT
YT
D P
RIO
R Y
TD
Fix
ed R
oute
19.3
1
19.0
2
18.6
9
17.8
8
Paratransit
1.7
8
1.8
2
1.9
2
1.9
3
Oth
er R
evenue
27.6
5
25.6
8
19.6
7
21.2
4
SA
RT
A R
IDE
RSH
IP R
EPO
RT
A
ugust 2
013
2013 O
pera
ting D
ays 22 W
eekdays, 5
Satu
rdays
2012 O
pera
ting D
ays 23 W
eekdays, 4
Satu
rdays
6
7
Customer Service & Paratransit Reservations
August, 2013
CSRs received training from Mark Beck with AVAIL for the Pinpoint map system. This will assist the CSRs to answer route information and Customer
Service calls more accurately and timely.
Irene Howell, Administrative Assistant/Receptionist retired after 11 years of
employment with SARTA.
8
Proline “Shared Ride” Service Statistics
For the Year 2013
Month Trips
Scheduled
Same
Day Cancels
No-
Shows Late
Cancels
Cancels
at the Door
Total Performed
Trips
Vehicle Miles
January 12,635 569 73 117 47 11,829 107,552
February 12,526 492 91 111 52 11,780 105,769
March 12,626 540 58 117 34 11,877 108,857
April 13,795 572 87 152 37 12,947 116,102
May 12,834 463 79 139 26 12,127 109,824
June 9,897 408 77 119 39 9,254 99,117
July 10,380 497 92 117 37 9,637 104,002
August 11,372 452 70 69 25 10,756 104,721
September
October
November
December
Proline “Shared Ride” Service Statistics For the Month 2012
Month Passengers Scheduled
Same Day
Cancels
No-
Shows Late
Cancels
Cancels at the
Door
Total Passengers
Vehicle Miles
August 12,104 468 70 106 55 11,405 111,689
9
2013 2013 Totals 2011 2012 Totals Percent changed
Jan $91,719.25 Jan $101,789.75 -9.89%
Feb $76,252.75 Feb $93,754.75 -18.67%
Mar $51,744.00 Mar $60,252.25 -14.12%
Apr $88,856.50 Apr $60,959.00 45.76%
May $50,097.00 May $82,775.00 -39.48%
Jun $68,087.50 Jun $98,688.25 -31.01%
Jul $91,861.75 Jul $49,486.25 85.63%
Aug $97,814.75 Aug $148,705.50 -34.22%
Sep $0.00 Sep $0.00
Oct $0.00 Oct $0.00
Nov $0.00 Nov $0.00
Dec $0.00 Dec $0.00
Year-to-Date $616,433.50 $696,410.75 -11.48%
Pass/Ticket Sales Comparison, 2012-2013
10
Fare
Typ
eJa
nFe
bM
arch
April
May
June
July
Aug
Sept
Oct
Nov
Dec
Tota
l10
-Rid
e
Pro
line
1,800
.00$4
,297.5
0$5
,400.0
0$3
,037.5
0$2
,025.0
0$2
,362.5
0$1
,890.0
0$7
,222.5
0$0
.00$0
.00$0
.00$0
.00$2
8,03
5.00
10-R
ide
Red
uced
2,917
.50$1
,560.0
0$1
,747.5
0$1
,747.5
0$1
,957.5
0$1
,522.5
0$1
,665.0
0$1
,845.0
0$0
.00$0
.00$0
.00$0
.00$1
4,96
2.50
3,000
.00$1
,350.0
0$1
,335.0
0$4
,530.0
0$1
,665.0
0$2
,760.0
0$6
,180.0
0$2
,580.0
0$0
.00$0
.00$0
.00$0
.00$2
3,40
0.00
186.7
5$2
,310.7
5$4
7.25
$2,11
5.00
$141
.75$2
79.00
$27.0
0$1
35.00
$0.00
$0.00
$0.00
$0.00
$5,2
42.5
0
1,111
.50$8
27.00
$1,04
1.75
$1,03
0.50
$986
.25$9
81.75
$1,11
5.25
$1,18
8.75
$0.00
$0.00
$0.00
$0.00
$8,2
82.7
5
17,49
4.50
$4,41
7.50
$1,87
0.50
$17,6
19.00
$502
.50$6
,025.5
0$3
,445.5
0$1
0,029
.00$0
.00$0
.00$0
.00$0
.00$6
1,40
4.00
11,02
5.00
$10,7
10.00
$10,5
21.00
$9,42
1.50
$10,3
32.00
$10,0
80.00
$11,4
66.00
$11,9
07.00
$0.00
$0.00
$0.00
$0.00
$85,
462.
50
26,30
2.50
$11,6
32.50
$12,9
60.00
$14,1
34.50
$13,2
30.00
$10,9
80.00
$12,7
80.00
$14,6
47.50
$0.00
$0.00
$0.00
$0.00
$116
,667
.00
6,660
.00$2
4,750
.00$8
,640.0
0$2
4,007
.50$1
0,485
.00$2
2,185
.00$4
6,440
.00$2
2,725
.00$0
.00$0
.00$0
.00$0
.00$1
65,8
92.5
0
3,410
.00$3
,107.5
0$1
,292.5
0$4
,285.0
0$4
67.50
$0.00
$0.00
$5,39
0.00
$0.00
$0.00
$0.00
$0.00
$17,
952.
50
31-D
ay
Col
lege
16,36
2.50
$9,46
0.00
$4,34
5.00
$2,77
7.50
$6,10
5.00
$82.5
0$0
.00$1
7,682
.50$0
.00$0
.00$0
.00$0
.00$5
6,81
5.00
1,449
.00$1
,830.0
0$2
,466.0
0$3
,994.0
0$1
,920.0
0$1
,863.0
0$2
,748.0
0$2
,275.0
0$0
.00$0
.00$0
.00$0
.00$1
8,54
5.00
Sum
mer
fun
pass
0.00
$0.00
$0.00
$0.00
$0.00
$8,82
7.50
$3,96
0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$12,
787.
50
Cle
vela
nd0.0
0$0
.00$7
7.50
$115
.00$2
02.50
$87.5
0$1
10.00
$135
.00$0
.00$0
.00$0
.00$0
.00$7
27.5
0Ve
tera
n
Em
ploy
--
-$4
2.00
$77.0
0$5
0.75
$35.0
0$5
2.50
$0.00
$0.00
$0.00
$0.00
$257
.25
91,71
9.25
$
76,25
2.75
$
51,74
4.00
$
88,85
6.50
$
50,09
7.00
$
68,08
7.50
$
91,86
1.75
$
97,81
4.75
$
-$
-
$
-$
-
$
$616
,433
.50
31-D
ay
Red
uced
31-D
ay
Reg
ular
31-D
ay
Stu
dent
All D
ay
2013
Tot
al S
ales
Com
paris
on b
y Pa
ss/T
icket
Typ
e
10-R
ide
Reg
ular
1-R
ide
Pro
line
1-R
ide
Red
uced
1-R
ide
Reg
ular
31-D
ay
Pro
line
11
Allia
nce
2013
Allia
nce
2012
Mas
s
2013
Mas
s
2012
Cant
on
2013
Cant
on
2012
BV 2
013
BV 2
012
Fish
ers
2013
Fish
ers
2012
Thor
ne's
IGA
2013
Thor
ne's
IGA
2012
Star
k
Stat
e
2013
Star
k
Stat
e
2012
Kent
Stat
e
2013
Kent
Stat
e
2012
Brow
n
Mac
kie
2013
Gran
d
Tota
l 201
3
Gran
d To
tal
2012
Jan
$1,495
$2,648
$7,145
$8,958
$60,57
3$44
,674
-$2,19
3$26
,736
$1,772
$1,743
$131
$90$21
,945
$16,63
8$85
3$30
3$91
,719
$101,7
90
Feb
$1,684
$2,869
$9,344
$9,373
$51,39
4$67
,655
$7,294
$3,951
$1,844
$1,809
$156
$69$71
5$7,
618$3,
823$41
3$76
,253
$93,75
5
Mar
$1,656
$1,975
$8,662
$8,468
$32,86
9$40
,340
$3,986
$4,425
$1,547
$1,812
$192
$42$2,
365$3,
080$46
8$11
0$51
,744
$60,25
2
Apr
$2,135
$1,660
$7,635
$10,30
8$68
,116
$40,02
9$4,
939$5,
155$2,
213$1,
812$19
1$71
$2,035
$1,815
$633
$110
$963
$88,85
7$60
,959
May
$1,691
$1,801
$8,244
$10,90
2$29
,181
$56,36
3$3,
301$4,
280$1,
881$2,
196$18
9$69
$4,373
$7,138
$275
$28$96
3$50
,097
$82,77
5
Jun
$1,698
$1,859
$7,198
$7,731
$47,22
6$76
,758
$4,069
$5,036
$1,463
$1,697
$81$45
$5,583
$5,323
$193
$240
$578
$68,08
8$98
,688
Jul
$1,715
$1,478
$8,323
$12,30
2$73
,617
$29,81
7$4,
464$3,
743$2,
078$1,
761$12
6$48
$578
$248
$303
$90$66
0$91
,862
$49,48
6
Aug
$1,596
$2,035
$8,623
$7,803
$63,70
7$10
8,441
$5,145
$13,46
6$2,
225$1,
856$15
8$84
$14,10
8$15
,023
$743
$0$1,
513$97
,815
$148,7
06
Sep
$0$2,
271$0
$8,503
$0$41
,272
$0$5,
376$0
$2,283
$0$17
1$0
$7,755
$0$66
0$0
$0$68
,291
Oct
$0$2,
179$0
$8,563
$0$61
,346
$0$4,
407$0
$1,988
$0$25
2$0
$3,383
$0$35
8$0
$0$82
,474
Nov
$0$1,
936$0
$7,803
$0$40
,927
$0$6,
229$0
$1,506
$0$25
5$0
$2,640
$0$49
5$0
$0$61
,790
Dec
$0$1,
750$0
$7,727
$0$50
,953
$0$4,
744$0
$1,881
$0$33
9$0
$743
$0$16
5$0
$0$68
,301
Tota
l$13
,669
$24,4
60$6
5,174
$108,4
39$4
26,68
2$6
58,57
4$3
1,005
$87,5
48$15
,020
$22,3
43$1,
223
$1,53
5$5
1,700
$71,4
00$7
,288
$2,97
0$4
,675
$616,
434
$977
,267
2012
-201
3 Pa
ss/T
icke
t Sal
es b
y Lo
catio
n
12
Maintenance
Mark Finnicum
(Director, Maintenance)
13
STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT
August, 2013 Submitted by: Mark Finnicum
1. There was a total of 113 Preventive Maintenance Inspections
56 Fixed Route Buses
54 Paratransit Buses
03 Support Vehicle
2. There was a total of 100 Wheelchair Inspections
3. There was a total of 28 Heat & Air Conditioning Inspections
4. There was a total of 15 Farebox Inspections
5. There was a total of 28 Front End Alignments
6. There was a total of 16 Bus Exchanges
7. There was a total of 05 CNG Recertification Inspections
8. There was a total of 34 Quarterly Camera Inspections
9. There was a total of 17 Road Calls
10 Fixed Route Buses – 02 Towed
00 Non-Revenue Vehicle – 00 Towed
07 Paratransit Buses – 04 Towed
10. There was a total of 05 Warranty Repair
Building and Grounds Report
Gateway Offices Tasks completed 08
Gateway Garage Tasks completed 02
Massillon Tasks completed 01
Alliance Tasks completed 00
Cornerstone Tasks completed 08
Belden Village Tasks completed 08
11. There was 00 job related injuries reported.
14
Preventive Maintenance
2013 Fixed route Paratransit Support Total
Jan 54 57 2 113
Feb 48 55 3 106
Mar 55 53 1 109
Apr 57 60 3 120
May 53 59 1 113
Jun 55 51 6 112
Jul 53 55 2 110
Aug 56 54 3 113
Sep 0
Oct 0
Nov 0
Dec 0
Road calls
2013 Fixed route Paratransit Total
Jan 4 2 6
Feb 4 5 9
Mar 7 3 10
Apr 4 6 10
May 10 4 14
Jun 9 3 12
Jul 11 4 15
Aug 10 7 17
Sep 0
Oct 0
Nov 0
Dec 0
0
20
40
60
80
100
120
140
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2013 Preventive Maintenance
Fixed route Paratransit Support Total
02468
1012141618
Jan
Feb
Mar
Apr
May Jun
Jul
Aug
Sep
Oct
Nov
Dec
2013 Road Calls
Fixed route Paratransit Total
15
2013
PM
Repair
Tota
lD
iesel G
allon
s
Used 2
012
Die
sel G
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SA
RTA
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sed
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CN
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ublic
Use G
GE
2012
CN
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ublic
Use G
GE
2013
Jan
$16,0
55.1
2$39,2
36.3
0$55,2
91.4
245761
34926
13448.4
58
20506.7
45
Feb
$14,9
54.4
1$44,8
79.9
9$59,8
34.4
043881
32712
14461.6
51
21460.9
99
Mar
$14,9
61.8
4$58,3
30.6
7$73,2
92.5
146384
36994
13706.2
95
25160.0
13
Apr
$17,3
39.6
4$59,6
19.3
9$76,9
59.0
345760
36645
14843.2
95
30113.0
35
May
$17,1
97.9
1$48,0
94.0
6$65,2
91.9
745080
37201
15172.9
77
33783.5
63
Ju
n$17,2
37.1
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51.2
2$57,5
88.3
244171
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56
Ju
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74
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87.6
9$68,4
33.9
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21.6
244825
39053
11443
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44
39329.2
68
Sep
$0.0
034212
9034
104433.4
06
Oct
$0.0
037836
15806
17213.2
11
Nov
$0.0
035647
13208
19979.0
38
Dec
$0.0
033193
13480
18824.0
47
Tota
l$131,5
78.3
1$407,9
79.9
7$539,5
58.2
8500136
292275
73026
115376.2
03
160449.7
02
246080.8
53
Mon
th A
vg.
$16,4
47.2
9$50,9
97.5
0$67,4
44.7
941678
36534.3
75
12171
14422.0
2538
20056.2
1275
30760.1
0663
16
Finance
Mark Cornman
Director, Finance
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Planning
Katherine Manning
(Director, Planning)
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Planning Department September 25, 2013
Planning/Marketing
Submitted a proposal to JFS to provide Medicaid transportation services for their
clients. This could mean approximately an additional 10-20 Proline trips per day
beginning roughly November 1st.
Our MedLine will begin providing service November 4th. To prepare for this, we will be training drivers for the new regulations and marketing our new services.
Pinpoint marketing has been completed and will be rolled out beginning September 23rd with the pre-launch campaign. A sample of the marketing materials is attached.
The PinPoint system will be launched on October 14th with a day-long event at the
Cornerstone Transit Center. Events will follow on the 15th and 16th at the remaining 3 transit centers. Events will feature demonstration of the system, prizes and giveaways. On October 14th, all SARTA employees will wear an orange
PinPoint t-shirt encouraging customers to ask them about the new PinPoint system.
Attended the bike lane opening along the Mahoning Road Corridor.
TRAVEL TRAINING
Listed below are locations that training sessions, presentations and informational classes were performed since the last monthly report.
o SARTA Gateway Facility
o Alliance Transit Center o Job and Family Services (Canton) o Brown Mackie College
o Massillon Library o Stark Regional Community Correction Center (SRCCC)
o Community Treatment and Correction Center (CTCC) o Life Skills o Choices
o Adult Center for Technical Education Canton City Schools o National College
o Quest Deliverance House o Community Services in Massillon o Perry High School
o Domestic Violence Project o Domestic Violence Shelter Alliance o Oakwood Middle School
o Rodman Library o Project Rebuild
o Pathway Caring for Children o Lake High School o Training sessions were conducted with both groups and individuals.
51
Trainers attended and participated in the following events:
o Lake High School o Pathway Caring for Children
o Stark Social Workers Network Community Event o Massillon Fun Fest o Maranatha Ministries Family Community Day Event
o Canton Calvary Mission Anniversary Event o Back to School Bash JR Coleman Center (JRC) o Malone New Student Event
o Meet Community Event Walsh University o Smart Start Resource Fair Kent State
o Buckeye Community Agency Meeting o Project Homeless Connect o Benefits of Alliance at Mt. Union
Ms. Virola and Ms. Scott attended the 13th Annual Associate of Travel Instruction
(ATI) Conference. Ms. Virola and Ms. Scott were able to resource useful information for use to enhance the training program at SARTA.
The Planning Department organized and created the display at the booth during the
2013 Stark County Fair. We would like to thank all the volunteers for making this year another successful SARTA year at the fair.
Mr. Thompson and Ms. Virola attended Tri- State Transit Conference in Vermont to
conduct a presentation on Travel Training and to offer advice for organizations looking to start a Travel Training program. The organizations including the Vermont
Department of Transportation that attended the presentation stated they took away valuable information that will be helpful when they begin travel training.
The total trainees that attended Proline and Fixed Route training, during the month of Aug 2013 was one hundred and fifty nine (159) Proline: one (1)
Fixed Route: one hundred and fifty eight (158)
52
Travel Training Totals by type of rider 2010 - 2013
Category Amount
New Riders 3768
Student 2884
Proline 258
Medical 845
Misc. 841
Employment 1915
Total 10511
Monthly Travel Training Totals 2010 - 2013
2010 2011 2012 2013 2014
January 0 150 546 489 0
February 27 166 549 446 0
March 39 616 233 269 0
April 148 339 144 348 0
May 135 226 74 249 0
June 225 285 372 359 0
July 205 184 150 157 0
August 108 210 187 158 0
September 215 260 266 204 0
October 255 143 282 0 0
November 336 189 175 0 0
December 213 144 155 0 0
Total 1906 2912 3133 2679 0
53
New Riders, 3768
Student, 2884
Proline, 258
Medical, 845 Misc., 841
Employment, 1915
New Riders Student Proline Medical Misc. Employment
0
500
1000
1500
2000
2500
3000
3500
4000
Travel Training Totals by Type of Rider 2010-2013
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SARTA PinPoint
SARTA’s PinPoint is the name for the new Avail system.
Powered by GPS technology and accessible by phone, smartphone, tablet or computer PinPoint gives people on the go real time info that puts them in control of their transit needs: Using the power of Pinpoint, passengers can plan trips to school, work, stores, medical appointments and hundreds of other destinations in and outside of Stark County…
Need to get somewhere fast? Use PinPoint to find out when the next bus headed for your destination will arrive at a stop near you…
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Want to make sure you don’t miss the bus? Set an email alert. PinPoint will make sure you’re on time…
Wondering when a bus you need to meet will arrive at a stop? PinPoint displays the exact location and ETA of every SARTA bus on the road…
Looking for complete route information, including stop locations, inbound and outbound schedules, and bus numbers? It’s a touch or click away with PinPoint…
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How do you access Pinpoint?
Via Phone:
call 330-47-SARTA and input a stop ID or route number to receive PinPoint information about departure and arrival times.
Smartphone or Tablet:
scan the PinPoint QR code or log on to SARTAonline.com and follow the PinPoint link.
Desktop Computer or Labtop:
log on to SARTAonline.com and follow the PinPoint link.
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Information
Systems
Craig Smith
(Director, IT)
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PROJECT STATUS REPORT
Project/Task Purpose % EDC Current Task(s) Upcoming Task(s)
Intelligent Transportation System (ITS) Project
Increase SARTA effectiveness by making all divisions more reliable and efficient through the use
advanced technology, including Computer Aided Dispatch (CAD)/ Automatic
Vehicle Locator (AVL), Interactive Voice Response
(IVR), rider alerts, etc…
78 OCT 2013
All SARTA buses have the Avail installation. System Acceptance Testing
was completed on Sept. 17th. Fixed route Interactive Voice Response (IVR)
has been configured. LCD Passenger Information signs have been tested and
graphic design of screen is being developed.
Awaiting arrival of LED passenger information
signs to test.
Trapeze PASS - Interactive Voice Response (IVR)
Paratransit database module that will handle
calls from paratransit riders and allow them to
confirm, cancel or schedule rides using their
phone.
55 SEP
2013
Trapeze Interactive Voice Response – (IVR) due to technical issues with the outbound call handling, Trapeze and SARTA will be performing additional
testing of the paratransit IVR functionality.
Complete testing of IVR system.
Trapeze PASS - Web
Paratransit database module that will handle inquiries of paratransit
riders over the internet. This service will allow paratransit riders to confirm, cancel or
schedule rides using the internet.
72 SEP
2013
Trapeze PASS-Web has been installed in SARTA’s Trapeze test environment and
is being tested to ensure it works properly and abides by SARTA’s policy when functioning. The final changes will be complete on Sept. 23rd. This
module will be moved into production by Oct. 4th.
Move installed module to SARTA’s production
environment.
Trapeze PASS- SMS/Email
Paratransit database that will alerting paratransit
riders of their ride approaching who want to
receive alert through email or text message.
24 OCT 2013
-SMS/Email SARTA will be using shared short code for SMS to set up aggregator may take two months. This module is expected to be done by September.
Installation of software and server room
equipment.
Phone system upgrade
Upgrade our current outdated Toshiba PBX
phone system in order to alleviate down time and
address needed efficiencies for SARTA.
100 SEP
2013
AT&T fiber Primary Rate Interface (PRI) installation at Belden was successfully
completed on Thursday, Sept. 19th. Maintenance
Alliance Transit Center Security Camera Upgrade
Increasing the quality and quantity of surveillance cameras at the Alliance
transit center in order to monitor new areas for
safety of SARTA staff and riders.
62 SEP
2013
Currently the video surveillance equipment is being installed at the
Alliance Transit Center. Configure and support
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Human
Resources
Kristy Rowe
(Human Resources Administrator)
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Human Resource, Kristy Rowe – August
HUMAN RESOURCES
BOARD REPORT
August 2013
Kristy Rowe
Human Resource Administrator
Personnel
Activity
Recruitment
Bus Operators
Capital Project Supervisor
New Hires
No new hires to report at this time. Resignations/Terminations
One Bus Operator was released from probation.
Resignation
/ Retirement Termination Layoff Voluntary
Layoff
August 1 1 N/A N/A
Vacancies
Department Position
August Transportation Bus Operator August Maintenance Capital Project Supervisor
Internal Movement
▪ Bus Operator was promoted to Transit Supervisor
61
Human Resource, Kristy Rowe – August
Employee Attrition 2012
Transportation
FT PT
Maintenance
FT PT
Administration
Total # of Employees FT PT
January 118 0 28 0 43 189 0
February 118 0 28 0 43 189 0
March 117 0 28 0 43 188 0
April 116 0 26 0 43 185 0
May 116 0 26 0 43 185 0
June 120 0 26 0 43 189 0
July 118 0 25 0 43 186 0
August 118 0 26 0 42 186 0
September 120 0 26 0 41 187 0
October 120 0 26 0 39 185 0
November 119 0 26 0 40 185 0
December 122 0 27 0 38 187 0
Employee Attrition 2013
Transportation
FT PT
Maintenance
FT PT
Administration
Total # of Employees FT PT
January 116 0 26 0 38 180 0
February 122 0 26 0 38 186 0
March 119 0 25 0 38 181 0
April 116 0 25 0 39 180 0
May 119 0 26 0 39 184 0
June 115 0 26 0 39 182 0
July 117 0 27 0 39 183 0
August 116 0 27 0 41 185 0
September
October
November
December
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Human Resource, Kristy Rowe – August
Employee
Relations
Submitted NTD (National Transit Database) information
on Safety and Security.
Meet and Greet was held for Bus Operators.
Interviews were held for Bus Operators.
Management Training was conducted by Mercy Concern
for all Directors and Supervisors.
Random Drug and Alcohol testing is being conducted for
all employees monthly.
Attended webinar on workplace violence.
Attended informational seminar on Healthcare Reform.
Attended the CNG event.
Attended career fair hosted by the Goodwill in
conjunction with Job and Family Services.
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STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # __________, 2013 FOR APPLICATION FY 2014 FEDERAL GRANTS
“Section 5307 Federal Grant for Internet Program TEAM”
WHEREAS, the Stark Area Regional Transit Authority (SARTA) has in the
past participated in the Section 5307 Federal Grant programs; and
WHEREAS, the Federal funds are allocated to SARTA in the fiscal year
beginning October 1, 2013, said application must be on file in the Internet
Program TEAM, in order that Federal Grants be applied for in a timely manner; and
WHEREAS, in order to participate in these programs for FY 2014, SARTA
must make application to the Federal Transit Administration; and
WHEREAS, SARTA is presently providing transit service and observing all
Federal and State rules regarding these programs, and to apply for these grants
will adhere to one of the Board’s Five Bold Steps “Maximize Financial Flexibility”;
NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to enter an application and execute contracts for the said FY 2014 Federal Section
5307 Grants, on behalf of SARTA, upon receipt of the allocation, and execute and file such application, any assurances or other documentation required by
the Federal Transit Administration, and any additional information as the Federal Transit Administration may require in connection with the contracts or reporting documentation.
________________________________
Date of Adoption
________________________________ Board President
________________________________ Attest: Secretary-Treasurer
77
STARK AREA REGIONAL TRANSIT AUTHORITY RESOLUTION # _________________2013
A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO
TO ENTER INTO CHANGE ORDER #1 WITH PERRIN ASPHALT, INC. FOR UPGRADE OF STONE THICKNESS AND THE FABRIC FOR THE PARKING
LOT SITE & PAVEMENT PROJECT IN THE AMOUNT NOT TO EXCEED $39,117.00 PLUS
10% CONTINGENCY
WHEREAS, in accordance with Ohio Revised Code, FTA and SARTA
policies and procedures, competitive bids were sought by the Procurement Officer on April 13, 2013, for the Parking Lot Site & Pavement Project;
WHEREAS, Perrin Asphalt Inc. had the most responsive and lowest total
bid of $270,920.00 and was awarded the contract for the Parking Lot Site & Pavement Project;
WHEREAS, SARTA desires to enter into Change Order #1 for upgrade of
stone thickness and the fabric for the Parking Lot Site & Pavement Project for an amount not to exceed $39,117.00 plus ten percent (10%) contingency and;
WHEREAS, this action is consistent with Board approved Five Bold Steps
of “Operate Within Budget”; NOW, THEREFORE, BE IT RESOLVED, that the Executive Director/CEO
be authorized to enter into Change Order #1 for upgrade of the stone thickness and the fabric for the Parking Lot Site & Pavement Project for an amount not to exceed $39,117.00 and authorizes a ten percent (10%) contingency for a total contract cost plus contingency not to exceed Forty Three Thousand Twenty-Nine Dollars and no cents ($43,029.00).
_______________________ Date of Adoption ___________________________________ President __________________________________ Attest: Secretary-Treasurer
78
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STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # _________________2013
A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO EXERCISE OPTION YEAR TWO TO EXTEND SARTA’S TASK ORDER BASED
ENGINEERING & ARCHITECTURE CONTRACT WITH HAMMONTREE & ASSOCIATES, INC. FOR TWELVE MONTHS.
WHEREAS, pursuant to Resolution No. 48/2010, the Board of Trustees authorized the Executive Director/CEO to enter into a task order based Engineering
& Architecture contract with Hammontree & Associates, LTD., for one year, with four optional rollover terms of twelve months each; and
WHEREAS, SARTA desires to exercise option year three to extend SARTA’s task order based Engineering & Architecture contract with Hammontree & Associates, LTD., for twelve months at a three percent (3%) increase to the base contract rates;
and staff is of the opinion such rate increase is fair and reasonable;
WHEREAS, this action is consistent with two of the Board of Trustees Five Bold Steps, that of Building High Quality Staff/Board by allowing staff to access qualified professionals for engineering or architecture needs over the next year, and that of
Maximizing Financial Flexibility by locking in secure pricing for engineering and architecture services; and
NOW, THEREFORE, BE IT RESOLVED, that the Executive Director/CEO be
authorized to exercise option year two to extend SARTA’s task order based
Engineering & Architecture contract with Hammontree & Associates, LTD., for twelve months.
_______________________
Date of Adoption
___________________________________ President
__________________________________
Attest: Secretary-Treasurer
80
STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION NO. _______, 2013
A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SURPLUS OBSOLETE FIXED ASSET INVENORY
WHEREAS, in accordance with FTA “Best Practices in Procurement Manual” and the Ohio Revised Code, this request is made to allow the Executive Director to surplus obsolete inventory; and
WHEREAS, the attached list of fixed assets have exhausted their useful
life for which they were purchased; and WHEREAS, that with Board approval the assets will be disposed of in a
manner in which staff feels is in the best interest of the agency; and
WHEREAS, this resolution will assist SARTA in complying with two of the Board approved “Five Bold Steps,” Maximizing Financial Responsibility and operating within budget; and
NOW THEREFORE BE IT RESOLVED, that the Executive Director is authorized to dispose of obsolete fixed asset inventory per attached.
____________________________________ Date of Adoption
_____________________________________ Board President
_____________________________________ Secretary-Treasurer
81
Obsolete Equipment
Date:
Resolution #:
Acquisition
Date Asset Tag Asset Description Net Book Value
Acquisition
Cost
N/A 14939-8 Wyse Terminal N/AN/A 14939-6 Wyse Terminal N/A
N/A 14939-7 Wyse Terminal N/A
N/A 14939-5 Wyse Terminal N/A
9/1/2009 04874-3 Kiosk $0.00 $4,612.69
9/1/2009 04874-1 Kiosk $0.00 $4,612.69
9/1/2009 04874-2 Kiosk $0.00 $4,612.69
9/1/2009 04874-5 Kiosk $0.00 $4,612.69
9/1/2009 04874-4 Kiosk $0.00 $4,612.69
N/A 01371-1 Linksys USB Wireless-B NIC N/A
4/2/2007 03389-1 APC Battery replacement $0.00 $99.57
5/30/2003 14221-99 APC Smart-UPS 1000 - BAD $0.00 $433.75
3/29/2005 02193-4 APC Smart-UPS 750 - BAD $0.00 $0.00
N/A 01877-2 19" LCD, BAD N/A
1/1/2006 02283-11 Dell Dimension 5150 Computer $0.00 $0.00
9/1/2009 04874-3 Dell Optiplex 760: Dual Core, 1 GB Ram, DVD/CD-RW, Small Factor $0.00 $0.00
9/1/2009 04874-1 Dell Optiplex 760: Dual Core, 1 GB Ram, DVD/CD-RW, Small Factor 0.00 $0.00
9/1/2009 04874-2 Dell Optiplex 760: Dual Core, 1 GB Ram, DVD/CD-RW, Small Factor 0.00 $0.00
9/1/2009 04874-5 Dell Optiplex 760: Dual Core, 1 GB Ram, DVD/CD-RW, Small Factor 0.00 $0.009/1/2009 04874-4
Dell Optiplex 760: Dual Core, 1 GB Ram, DVD/CD-RW, Small Factor
0.00
$0.00n/a
n/aDell Optiplex GX520, Single Core, 2 GB Ram, DVD-ROM 0.00
$0.00
$0.0011/1/2008 n/a Dell Latitude E5400, Intel Core2Duo T7250, DVD-ROM, 14" LCD XGA
Widescreen, Battery
0.00
$0.0011/1/2008 n/a Dell Latitude E5400, Intel Core2Duo T7250, DVD-ROM, 14" LCD XGA
Widescreen, Battery
0.00
$0.00
9/20/2013
Page 1 of 2 82
Obsolete Equipment
11/1/2008 n/a Dell Latitude E5400, Intel Core2Duo T7250, DVD-ROM, 14" LCD XGA
Widescreen, Battery
0.00 0.00
11/1/2008 n/a Dell Latitude E5400, Intel Core2Duo T7250, DVD-ROM, 14" LCD XGA
Widescreen, Battery
0.00 0.00
11/1/2008 n/a Dell Latitude E5400, Intel Core2Duo T7250, DVD-ROM, 14" LCD XGA
Widescreen, Battery
0.00 0.00
Page 2 of 2 83
STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION NO. __________ , 2013 FOR APPLICATION FY 2014 STATE GRANT
“OHIO TRANSIT PRESERVATION PARTNERSHIP PROGRAM”
WHEREAS, the Stark Area Regional Transit Authority (SARTA) has in the
past participated in Ohio State Discretionary Grant programs; and WHEREAS, the Ohio Department of Transportation has notified SARTA
that funding will be available under the Ohio Transit Preservation Partnership Program (OTPPP).
WHEREAS, in order to participate in these programs for FY 2014, SARTA
must apply to ODOT for the funding of Preventive Maintenance in the amount of
one million eight hundred thousand dollars ($1,800,000); and
WHEREAS, SARTA is presently providing transit service and observing all
Federal and State rules regarding these programs, and to apply for these grants will adhere to one of the Board’s Five Bold Steps “Maximize Financial Flexibility”;
and
NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area
Regional Transit Authority that the Executive Director/CEO is authorized to execute contracts for the said FY 2014 grant, on behalf of SARTA, to provide any
assurances or other documentation required by the Federal Transit Administration, and any additional information as the Federal Transit Administration may require in connection with the contracts or reporting
documentation.
________________________________ Date of Adoption
________________________________
Board President
________________________________ Attest:
Secretary-Treasurer
84
