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Board PresentationBoard Presentation
Mobile Work Mobile Work ManagementManagementPilot ProjectPilot Project
Mike Beardslee, PMP, GISPMike Beardslee, PMP, GISPOctober 14, 2010
22
Agenda
Strategic Plan/CIP Background Scope and Architecture Spending Plan/Procurement ROI Future Steps Recommended Board Action
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Mobile Work Management Program
Loudoun Water Strategic Plan Goal– Leverage technology to optimize business Leverage technology to optimize business
practicespractices Part of 2010 CIP
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Background
Current use of laptops in field– Clumsy, slow, require connectivityClumsy, slow, require connectivity
Need for more efficient mobile platform– Automate data entry/managementAutomate data entry/management– Boost data integrityBoost data integrity– Mapping and routing functionsMapping and routing functions– Decrease windshield time, increase time on Decrease windshield time, increase time on
tasktask– Improve customer serviceImprove customer service
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Background
Initial task order $48,036 to Gannett Fleming for Implementation Plan– Define phased approachDefine phased approach– Recommend technical solutionsRecommend technical solutions– Foundation for new task orderFoundation for new task order
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Task Order #3
Pilot Project, $186,600 Establish framework for mobile work
management platform– Back office ‘middle-ware’Back office ‘middle-ware’
Two mobile applications on iPhones/iPads– Hydrant FlushingHydrant Flushing– Meter Service WorkMeter Service Work
Completion in Q2, 2011
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HansenWork Orders
MUNISService Requests
GISMaps
MobileMiddleware
MobileUser Applications
MobileFramework Middleware
BusinessApplications
Hydrant FlushingMeter Service
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Mobile – CIP
2010 2011 2012 Total
2010 CIP $500,000 $400,000 $200,000 $1,100,000
Revised 2011 CIP Projection
$150,000 $500,000 $450,000 $1,100,000
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Procurement Actions
Task Order #1Implementation
Plan(Complete)
2010 2011 2012
Task Order #3Pilot Project
Possible Future Mobile Implementation
Phases - Separate Procurement(s)
Today
Timeline
$48k
$186k
$866k
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ROI
20% gain in efficiency through reduced mileage and associated costs
Hydrant flushing– $20k - $40k in labor savings$20k - $40k in labor savings– Intangible benefits (data integrity, etc.)Intangible benefits (data integrity, etc.)
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Future
ROI Analysis Procurement for additional mobile
apps– Cross connection/backflowCross connection/backflow– Manhole checksManhole checks– Easement maintenanceEasement maintenance
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Recommended Board Action
I move the Board approve Task Order No. 3 with Gannett Fleming for an estimated not to exceed cost of $186,600 and authorize an approximate 10 percent contingency to be controlled by the General Manager, for an authorized budget ceiling not to exceed $205,000 without further Board approval.
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Questions?
