Board Packet March 2013

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING MARCH 19, 2013

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

March 19, 2013Madge Youtz Branch Library

Canton, Ohio 5:00 p.m.

I. Public Comments

II. Madge Youtz Friends of the Library Comments

III. Board President Comments

IV. Staff ReportsA. Tena Wilson, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Kathy Clay, Branch Manager

V. Consent CalendarA. Minutes of February 19, 2013 Meeting 5B. February Financial Report 10C. February Gift Report 18D. Monthly Training Report 19E. Monthly Human Resources Report 20

VI. Building and Grounds Committee Report 21

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. 2013 Permanent Budget Resolution-Roll Call Vote 22B. 2013 Exploration Gateway Budget Resolution 27

IX. New BusinessA. ArtsinStark 20/20 Vision Meeting Resolution 31B. SCDL Foundation FRIENDraiser Resolution 33

X. Executive Session to Discuss Human Resources Issue and Real Estate Transaction-Roll Call Vote

XI. Adjournment

Next Meeting April 16, 2013 at Plain Community Branch LibraryReminder: Board Photos Will Be Taken

Statistical Summary - February 2013Stark County District Library, Ohio

Feb 2013

Circulation

Feb 2013

% of Total

Feb 2012

Circulation

% Change

2013-2012

Feb 2013

Year to Date

Feb 2012

Year to Date

% Change

2013-2012

Main Library 58,194 20.07% 58,137 0.10% 120,739 119,010 1.45%

Mobile Services 61,967 21.38% 62,438 -0.75% 131,404 125,477 4.72%

DeHoff Memorial 5,080 1.75% 5,161 -1.57% 10,864 10,526 3.21%

East Canton 6,785 2.34% 7,401 -8.32% 14,574 14,816 -1.63%

Jackson Township 21,648 7.47% 23,200 -6.69% 47,063 47,063 0.00%

Lake Community 23,980 8.27% 26,329 -8.92% 51,145 54,126 -5.51%

Madge Youtz 6,764 2.33% 7,512 -9.96% 14,367 15,213 -5.56%

North 23,775 8.20% 29,481 -19.35% 51,578 57,101 -9.67%

Perry Sippo 17,870 6.16% 21,425 -16.59% 39,712 43,655 -9.03%

Plain Community 11,998 4.14% 14,578 -17.70% 26,804 29,048 -7.73%

Sandy Valley 10,760 3.71% 13,706 -21.49% 23,015 27,916 -17.56%

ECRC 851 0.29% 956 -10.98% 2,012 2,104 -4.37%

Online Renewals 25,457 8.78% 26,267 -3.08% 52,406 52,224 0.35%

Ebook Downloads 9,249 3.19% 5,442 69.96% 19,219 10,736 79.01%

Zinio Magazine Downloads 5,515 1.90% - - 5,515 - -

SCDL Total 289,893 100.00% 302,033 -4.02% 610,417 609,015 0.23%

Library VisitsFeb 2013

Visits

Feb 2012

Visits

% Change

2013-2012

Feb 2013

Circ per visit

Feb 2012

Circ per visit

% Change

2013-2012

Main Library 27,395 34,956 -21.63% 2.12 1.66 27.73%

DeHoff Memorial 4,594 3,922 17.13% 1.11 1.32 -15.97%

East Canton 5,489 5,110 7.42% 1.24 1.45 -14.65%

Jackson Township 10,622 9,689 9.64% 2.04 2.39 -14.89%

Lake Community 9,300 11,092 -16.15% 2.58 2.37 8.62%

Madge Youtz 4,797 4,973 -3.55% 1.41 1.51 -6.64%

North 10,911 12,469 -12.49% 2.18 2.36 -7.84%

Perry Sippo 9,686 11,019 -12.10% 1.84 1.94 -5.11%

Plain Community 12,101 12,622 -4.13% 0.99 1.15 -14.15%

Sandy Valley 4,519 4,833 -6.51% 2.38 2.84 -16.03%

SCDL Total 99,412 110,684 -10.18% 2.92 2.73 6.86%

Self Check UseAssisted

Circulation

Self-check

Circulation

%

Self-check

Main Library 43,692 6,634 13.18% 164,625

Jackson Township 13,862 5,340 27.81% 1,022

Lake Community 17,449 1,893 9.79%

North 20,318 1,165 5.42%

Perry Sippo 12,852 3,549 21.64%

Plain Community 7,104 2,810 28.34%

CirculationMonth Year to Date

Cardholders

Total Cardholders

Added this month

1

Statistical Summary - February 2013Stark County District Library, Ohio

Hours Open2013

Hours Open

2012

Hours Open

2013

Circ per hour

2012

Circ per hour

% Change

2013-2012

Main Library 260 271 224 215 4.33%

Mobile Services 480 504 129 124 4.21%

DeHoff Memorial 204 196 25 26 -5.43%

East Canton 204 196 33 38 -11.92%

Jackson Township 260 255 83 91 -8.48%

Lake Community 244 255 98 103 -4.82%

Madge Youtz 204 196 33 38 -13.49%

North 244 255 97 116 -15.72%

Perry Sippo 260 271 69 79 -13.06%

Plain Community 290 302.5 41 48 -14.15%

Sandy Valley 204 212 53 65 -18.42%

ECRC 188 200.5 5 5 -5.06%

SCDL Total 3,042 3,114 95 97 -1.75%

2013 2012 % of Change 2013 2012 % of Change

Adult Programs 80 87 -8.05% 164 170 -3.53%

Teen Programs 59 186 -68.28% 107 319 -66.46%

Children's Programs 720 663 8.60% 1,337 1,228 8.88%

Total Programs 859 936 -8.23% 1,608 1,717 -6.35%

Adult Attendance 1,300 1,657 -21.54% 2,726 3,205 -14.95%

Teen Attendance 966 5,476 -82.36% 1,774 7,975 -77.76%

Children's Attendance 13,856 14,136 -1.98% 25,750 26,547 -3.00%

Total Attendance 16,122 21,269 -24.20% 30,250 37,727 -19.82%

2013 2012 % of Change 2013 2012 % of Change

Total Computer Use 22,095 24,304 -9.09% 46,730 49,232 -5.08%

SearchOhio Borrowed 2,604 2,402 8.41% 5,627 4,652 20.96%

SearchOhio Loaned 3,624 3,368 7.60% 7,860 7,079 11.03%

ILL Borrowed 129 153 -15.69% 268 308 -12.99%

ILL Loaned 569 804 -29.23% 1,332 1,559 -14.56%

Volunteer hours 189 117.75 60.51% 373 223.3 67.08%

ProgrammingMonth Year-to-Date

Misc.Month Year-to-Date

2

Statistical Overview - February 2013Stark County District Library, Ohio

200000

250000

300000

350000

400000

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Circulation

Year to Date 609,015 2012 610,417 2013

February 302,033 2012 289,893 2013

-4.02 %

70000

90000

110000

130000


Library Visits

Year to Date 216,436 2012 205,414 2013

February 110,684 2012 99,412 2013

-10.18 %

24 Month Trend Graph March 2011 - February 2012 March 2012 - February 2013

500

1000

1500


New Cardholders

Year to Date 2,307 2012 2,052 2013

February 1,067 2012 1,022 2013

-4.22 %

15000.0

20000.0

25000.0

30000.0

35000.0


Computer Use

Year to Date 49,232 2012 46,730 2013

February 24,304 2012 22,095 2013

-9.09 %

3

Statistical Overview - February 2013Stark County District Library, Ohio

30000

35000

40000

45000

50000


Website Visits - Total

Year to Date 89,651 2012 83,445 2013

February 43,252 2012 42,840 2013

-0.95 %

100

400

700

1000


Programs

Year to Date 1,717 2012 1,608 2013

February 936 2012 859 2013

-8.23 %

24 Month Trend Graph March 2011 - February 2012 March 2012 - February 2013

2000

7000

12000

17000

22000


Program Attendance

Year to Date 37,737 2012 30,250 2013

February 21,269 2012 16,122 2013

-24.20 %

4

Board Minutes-February 19, 2013 Page 1 of 5

Stark County District Library

Board of Trustees

Minutes

February 19, 2013

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

February 19, 2013, at the Main Library. In attendance were board members Steven Pittman, John

Mroczkowski, Edmond Mack, Beth Borda and Shawn O’Brien. Also in attendance were library

employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse.

The meeting was called to order at 5:00 p.m. by Board President Steven Pittman.

Susan Rodgers joined the meeting at 5:10 p.m.; Bert Nero was absent.

Guests included several library employees.

PUBLIC COMMENT

None

BOARD PRESIDENT COMMENTS

None

CONSENT CALENDAR

Minutes of the January 29, 2013, Annual Meeting were presented.

Financial Report for January 2013 was presented.

Resolution 2013-13

January 2013 Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Genealogy Customers $58.00 Restricted: Genealogy Department

Ruth Wilkin 25.00 Restricted: Book for Sandy Valley Branch

Linda Shaull 25.00 Restricted: Perry Sippo Branch – Memory

of Joe Jabrocki

Jackson Customers 454.00 Restricted: Jackson Branch- Book Sale Fund

5


MONTHLY TOTAL $562.00

YEAR TO DATE TOTAL $562.00

MONTHLY TRAINING REPORT

Name:

Marcia Mann, Katherine Ferrero, Megan Johnson &

Valerie Kline 1/17/13

Conference: The Impact of Words: Words to Use vs Words to Lose Webinar

Total $160.00 NEO-RLS

Name: Tena Wilson 1/25-28/13

Conference: ALA Midwinter Seattle, WA

Total $170.00 ALA

Name: Jodie Hawkins 1/30/13

Conference: Ohio Adult Summer Reading Mini-Workshop Webinar


Name: Linda Wilkins 2/6/13

Conference:

Appreciative Inquiry: The Discovery and Design of Positive

Institutions Webinar

Total $0.00

Weatherhead School of Mgt/Case

Western Reserve University

Name: Linda Wilkins & Patty Marsh 2/7/13

Conference: Self-Directed Achievement: Prototype for Staff Development Webinar

Total $0.00 WebJunction

Name: Suzette Burlingame 2/11-3/3/2013

Conference: Introduction to Spatial Literacy and Online Mapping Online Training

Total $175.00 RUSA division of ALA

Name: Jean McFarren 2/12/13

Conference: Logan Smalley & the TED-Ed Team Canton, OH

Total $0.00 Walsh University ICF Institute

Name: Bill Muzzy 2/13/13

Conference:

Ohio Pesticide Commercial Applicator Recertification 2013

Conference Akron, OH

Total $107.92 Ohio State University

Name:

Deb Cooper, Linda Smik, Dani Gustavich, Kelli Cozzoli,

Joan Green, Julie Hoffman, & Kathy Schaefer 2/13/13

Conference:

How Libraries can Meet the Evolving Needs of Patrons in the

Digital Age Webinar


Name: Linda Bartlett 2/14/13

Conference:

Safety Council Luncheon Topic: Employers: Just Say "Yes"

to the Drug Free Safety Program Canton, OH

Total Season Pass Stark County Safety Council

Name: Linda Smik & Linda Wilkins, Presenter 2/14/13

6


Conference:

New Supervisors' Academy I: The Entire Series Session 1-It

All Starts with Attitude: Knowing Yourself and Your Team

Canton, OH Perry Sippo Branch &

Online

Total $0.00 NEO-RLS

Name: Kathleen Brand & Kelli Cozzoli 2/19/13

Conference:

Emotions at Work: Examining Emotional Labor in

Librarianship Webinar

Total $0.00 OhioNet

Name: Joan Green 2/26/13

Conference: Models for Future Library Services Webinar


Name: Beth Bouchard 2/27/13

Conference: Ohio Adult Summer Reading Mini-Workshop III Webinar


Name: Kelli Cozzoli 2/27/13

Conference: The Future of Online Learning: A Changing Landscape Webinar


February $672.92

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

02/18/13 Tony Vickers, IT Technician, Information Technology – Main, full time, 80

hours biweekly. 02/25/13 Bethany Porter, Library Assistant, DeHoff Memorial Branch, part time, 32

hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

02/11/13 Eileen Cox, Library Assistant, Perry Sippo Branch, from part time to full time,

from 48 hours biweekly to 80 hours biweekly. 02/11/13 Megan Dillon, from Library Assistant to Executive Administrative Assistant,

from Plain Community Branch to Administration Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

None

7


Motion by John Mroczkowski to approve the consent calendar; Shawn O’Brien seconded the

motion; all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

None

HUMAN RESOURCES COMMITTEE REPORT

None

FINANCE AND AUDIT COMMITTEE REPORT

Bryan Harris introduced the Voice and Data Connectivity Resolution.

Resolution 2013-14

Voice and Data Connectivity

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the

Executive Director or her designee be authorized to enter into a five (5) year contract for voice

and data connectivity services with AT&T at the yearly cost of $99,317.52.

Motion by Shawn O’Brien to enter into the agreement with AT&T for a yearly cost of

$99,317.52, Beth Borda seconded the motion; all voting yes.

NEW BUSINESS

Ms. Wilson introduced Megan Dillon who was hired to as the Executive Administrative

Assistant to the Executive Director. Megan has been with the library for 8 years in other

capacities.

EXECUTIVE SESSION

Motion by Beth Borda to enter into executive session at 5:10 p.m. to discuss Human Resource

issues regarding the Executive Director’s Performance Evaluation and discussion of Real Estate

Transaction, John Mroczkowski seconded the motion, and the vote was as follows:

Steven Pittman – yes Shawn O’Brien – yes John Mroczkowski - yes

Edmond Mack – yes Beth Borda – yes Susan Rodgers - yes

Motion by John Mroczkowski to enter back into regular session at 6:18 p.m., Susan Rodgers

seconded the motion, and the vote was as follows:

Steven Pittman – yes Shawn O’Brien – yes John Mroczkowski - yes

Edmond Mack – yes Beth Borda – yes Susan Rodgers - yes

8


Motion by Steven Pittman to prepare the initial Memorandum of Understanding for Sandy

Valley, Shawn O’Brien seconded the motion, all voting yes.

FINAL COMMENTS BY BOARD PRESIDENT

None

ADJOURNMENT

Motion by John Mroczkowski to adjourn the meeting at 6:20 p.m., Susan Rodgers seconded the

motion; all voting yes.

NEXT BOARD MEETING

The next regular board meeting is scheduled for Tuesday, March 19, 2013, at the Madge

Youtz Branch Library.

9

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR FEBRUARY 2013

FEBRUARY REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTAL

GENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

PUBLIC LIBRARY FUND $626,611.54 $626,611.54R.E.TAXES (LEVY) 1,090,110.00 1,090,110.00TAXES (REIMB. T.P.P.) 0.00 0.00GRANTS/E-RATE 0.00 0.00PATRON FINES & FEES 20,962.60 20,962.60INVESTMENT INCOME 192.39 20.00 212.39SERVICE FEES 57.52 57.52DONATIONS 613.00 307.40 920.40MISC. REV. & REIMB. 0.00 0.00OTHER 2,234.29 2,234.29SUB-TOTAL 1,740,781.34 0.00 0.00 0.00 0.00 0.00 20.00 307.40 0.00 0.00 1,741,108.74TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $1,740,781.34 $0.00 $0.00 $0.00 $0.00 $0.00 $20.00 $307.40 $0.00 $0.00 $1,741,108.74

FEBRUARY EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 224 FUND 229 FUND 450 FUND 801 FUND 802 FUND 803 TOTAL

GENERAL PNC STARK COMMUNITY IRELAND, MY PERRY BRANCH SCDL PERMANENT YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION IRELAND RECOVERY FOUNDATION IMPROVEMENT TRUST TRUST TRUST

PAYROLL/BENEFITS $676,916.32 $676,916.32SUPPLIES 16,353.76 773.13 17,126.89PURCH. SERVICES 108,262.77 108,262.77LIBRARY MATERIALS 91,786.70 4,917.02 880.57 217.55 97,801.84CAPITAL OUTLAY 1,065.06 1,065.06OTHER EXPENSES 10,943.53 10,943.53TOTAL $905,328.14 $773.13 $0.00 $0.00 $4,917.02 $0.00 $0.00 $880.57 $0.00 $217.55 $912,116.41

ENCUMBRANCES $505,313.24 $1,219.66 $0.00 $0.00 $1,966.37 $6,214.00 $0.00 $218.77 $0.00 $129.77 $515,061.81

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/19/13

REVEXPM13.XLS

10

STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/13 THRU 12/31/13 2013 REVENUE PER

AMENDED OFFICIAL YTD % OF

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL CERTIFICATE ESTIMATED

1000 Public Library Fund (PLF) $535,811.89 $626,611.54 $1,162,423.43 $6,415,587.09 18.12%1200 R. E. Taxes (Levy) 0.00 1,090,110.00 1,090,110.00 7,341,217.00 14.85%1200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 176,453.00 0.00%2000 Grants/E-Rate 3,720.38 0.00 3,720.38 128,000.00 2.91%3000 Patron Fines & Fees 21,647.67 20,962.60 42,610.27 234,000.00 18.21%4000 Investment Income 121.41 212.39 333.80 5,750.00 5.81%5000 Service Fees 18,134.98 57.52 18,192.50 55,500.00 32.78%6000 Donations 562.00 920.40 1,482.40 25,500.00 5.81%

8100-8700 Misc. Rev. & Reimb. 4,026.65 0.00 4,026.65 30,000.00 13.42%8900 Other 2,405.73 2,234.29 4,640.02 45,000.00 10.31%

TOTAL $586,430.71 $1,741,108.74 $0.00 $0.00 $0.00 $0.00 $0.00 $2,327,539.45 $14,457,007.09 16.10%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL

1000 Payroll/Benefits $953,730.37 $676,916.32 $1,630,646.692000 Supplies 20,002.21 17,126.89 37,129.103000 Purch.Services 111,749.16 108,262.77 220,011.934000 Library Materials 26,564.15 97,801.84 124,365.995000 Capital Outlay 16,250.16 1,065.06 17,315.22

7-8000 Other Expenses 6,193.59 10,943.53 17,137.12TOTAL $1,134,489.64 $912,116.41 $0.00 $0.00 $0.00 $0.00 $0.00 2,046,606.05

PRIOR YEAR ENCUMBRANCES PAID IN 2013 (268,785.80)TOTAL CURRENT Y-T-D EXPENSES FOR 2013 $1,777,820.25

DISTRIBUTED TO THE BOARD OF TRUSTEES 3/19/13

REVEXP2013.XLS

11

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 2/28/13

2013 YTD 2013 YTD 2013EXPENSE ACCOUNT 2013 YTD YEAR 2012 YEAR 2012 CAPITAL, CURRENT YEAR TEMPORARY

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES BUDGETALL FUNDS PAID IN 2013 AT 2/28/2013 FUND EXPENSES GENERAL FUND GENERAL FUND

1000 Payroll/Benefits $1,630,646.69 $100,400.15 $125,978.00 $0.00 $1,530,246.54 $2,240,500.002000 Supplies 37,129.10 13,545.90 8,763.14 780.34 22,802.86 65,500.003000 Purch.Services 220,011.93 66,751.60 22,653.77 0.00 153,260.33 492,500.004000 Library Materials 124,365.99 65,232.33 59,132.46 0.00 59,133.66 300,000.005000 Capital Outlay 17,315.22 16,986.79 2.46 0.00 328.43 140,000.00

7-8000 Other Expenses 17,137.12 5,869.03 130.97 0.00 11,268.09 16,150.00TOTAL $2,046,606.05 $268,785.80 $216,660.80 $780.34 $1,777,039.91 $3,254,650.00

013BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/19/13

12

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 2/28/13

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803

CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2013 $1,381,722.05 $16,160.00 $15,750.65 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $51,104.70 $210.77 $16,235.86 $12,128.79 $4,420.76 $2,130.82 $1,507,049.72

2013 REVENUE: 39.84 761.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 801.24

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 13-

2013 EXPENDITURES: 0.00 0.00 (780.34) 0.00 0.00 0.00 0.00 0.00 0.00 (5,333.95) 0.00 0.00 (1,361.99) 0.00 (217.55) (7,693.83)

2013 BOARD OF TRUSTEES

APPROPRIATION 13-

BAL. AT FEB. 28, 2013 $1,381,761.89 $16,921.40 $14,970.31 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $45,770.75 $210.77 $16,235.86 $10,766.80 $4,420.76 $1,913.27 $1,500,157.13

ENCUMBR. AT 2/28/13 $0.00 $0.00 $1,219.66 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,966.37 $0.00 $6,214.00 $218.77 $0.00 $129.77 $9,748.57

CAPTRST13.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 3/19/13

13

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT

AT FEBRUARY 28, 2013

BALANCE @ 1/31/13 BALANCE @ 2/28/13 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $347,670.62 $466,720.80 $119,050.18HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 7,646.15 13,541.53 5,895.38

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT ( .08% @ 2/28/13 ) 350,391.45 350,411.45 20.00STAR PLUS-INVESTMENT ACCOUNT (.22% @ 2/28/13) 500,490.32 500,574.70 84.38HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .010% @ 2/28/13 ) 423,785.22 1,140,512.85 716,727.63HUNTINGTON BANK-MMAX (.20% @ 2/28/13) 600,013.15 600,115.07 101.92

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 895.00 895.00 0.00SUB-TOTAL 2,230,966.91 3,072,846.40 841,879.49OUTSTANDING CHECKS (302,966.03) (315,853.19) (12,887.16)CASH BALANCE $1,928,000.88 $2,756,993.21 $828,992.33

CSHALL13.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/19/13

14

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2013

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSITMANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEES

Portage $0.000.000.000.00

Stark 2/8/13 395,120.00 395,120.002/15/13 260,050.00 260,050.002/22/13 434,940.00 434,940.00

0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 0.000.000.000.00

Summit 0.000.000.000.00

Y-T-D at 2/28/13 $1,090,110.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,090,110.00

Levy Taxes Received 2013 $1,090,110.00Collection and Election Expenses 2013 $0.00

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/13 thru 12/31/13 $1,090,110.00Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2012 $5,032,898.30Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2012 ($77,293.85)

Collection and Election Expenses 2010 ($71,136.73) Collected (Net) 1/1/12 thru 12/31/12 $4,955,604.45 Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO13.XLS Distributed to Board of Trustees 3/19/13

15

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 2/28/13

SPECIAL 2012

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2013 $969,010.09 $90,487.30 $1,381,722.05 $16,160.00 $18,680.37 $2,476,059.81 $3,061,770.88REVENUE

1000 Taxes (PLF) 1,162,423.43 1,162,423.43 1,167,733.381200 Taxes Property (Levy) 1,090,110.00 1,090,110.00 1,700,948.291200 Taxes (Reimb. P. P.) 0.00 0.00 0.002000 Grants 3,720.38 3,720.38 0.003000 Patron Fines & Fees 42,610.27 42,610.27 41,043.414000 Investment Income 293.96 39.84 333.80 207.275000 Service Fees 18,192.50 18,192.50 66.726000 Donations 721.00 761.40 1,482.40 962.10

8100-8700 Misc. Rev. & Reimb. 4,026.65 4,026.65 2,024.998900 Other 4,640.02 4,640.02 8,825.51

TOTAL REVENUE Y-T-D 2,326,738.21 0.00 39.84 761.40 0.00 2,327,539.45 2,921,811.67

EXPENDITURES1000 Payroll/Benefits 1,630,646.69 1,630,646.69 1,336,982.542000 Supplies 36,348.76 780.34 37,129.10 26,545.203000 Purch.Services 220,011.93 220,011.93 254,593.704000 Library Materials 117,452.50 5,333.95 1,579.54 124,365.99 140,987.895000 Capital Outlay 17,315.22 17,315.22 12,863.42

7-8000 Other Expenses 17,137.12 17,137.12 4,693.33TOTAL EXPENDITURES Y-T-D 2,038,912.22 6,114.29 0.00 0.00 1,579.54 2,046,606.05 1,776,666.08

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT FEBRUARY 28, 2013 $1,256,836.08 $84,373.01 $1,381,761.89 $16,921.40 $17,100.83 $2,756,993.21 $4,206,916.47OUTSTANDING CHECKS 315,853.19 315,853.19TOTAL ACCOUNTED FOR AT 2/28/13 $1,572,689.27 $84,373.01 $1,381,761.89 $16,921.40 $17,100.83 $3,072,846.40

PETTY CASH AND CHANGE FUNDS $970.00HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 466,720.80HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 13,541.53STAR OHIO-INVESTMENT ACCOUNT 350,411.45STAR PLUS-INVESTMENT ACCOUNT 500,574.70HUNTINGTON BANK-MMAX 600,115.07HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,140,512.85TOTAL ACCOUNTED FOR AT 2/28/13 $3,072,846.40

BOTCTRE13.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/19/13

16

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

11 January $576,215.48 8.98% $576,215.48 8.98%11 February $672,511.85 10.48% $1,248,727.33 19.46%11 March $392,483.22 6.12% $1,641,210.55 25.58%11 April $515,540.12 8.04% $2,156,750.67 33.62%11 May $838,938.80 13.08% $2,995,689.47 46.69%11 June $589,070.17 9.18% $3,584,759.64 55.88%11 July $704,018.28 10.97% $4,288,777.92 66.85%11 August $435,358.04 6.79% $4,724,135.96 73.64%11 September $453,067.04 7.06% $5,177,203.00 80.70%11 October $541,200.78 8.44% $5,718,403.78 89.13%11 November $499,728.19 7.79% $6,218,131.97 96.92%11 December $460,422.40 7.18% $6,678,554.37 104.10%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

12 January $538,205.88 8.39% $538,205.88 8.39%12 February $629,527.50 9.81% $1,167,733.38 18.20%12 March $363,965.39 5.67% $1,531,698.77 23.87%12 April $480,665.07 7.49% $2,012,363.84 31.37%12 May $787,356.68 12.27% $2,799,720.52 43.64%12 June $550,396.48 8.58% $3,350,117.00 52.22%12 July $549,260.13 8.56% $3,899,377.13 60.78%12 August $434,414.59 6.77% $4,333,791.72 67.55%12 September $452,057.30 7.05% $4,785,849.02 74.60%12 October $539,861.12 8.41% $5,325,710.14 83.01%12 November $498,543.78 7.77% $5,824,253.92 90.78%12 December $459,385.13 7.16% $6,283,639.05 97.94%

COUNTY CERTIFIED ESTIMATED FOR 2013 $6,415,587.09MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

13 January $535,811.89 8.35% $535,811.89 8.35%13 February $626,611.54 9.77% $1,162,423.43 18.12%13 March 0.00% $0.00 0.00%13 April 0.00% $0.00 0.00%13 May 0.00% $0.00 0.00%13 June 0.00% $0.00 0.00%13 July 0.00% $0.00 0.00%13 August 0.00% $0.00 0.00%13 September 0.00% $0.00 0.00%13 October 0.00% $0.00 0.00%13 November 0.00% $0.00 0.00%13 December 0.00% $0.00 0.00%

PLF2013.XLS

17

FEBRUARY GIFT REPORT

RESOLUTION 2013-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Genealogy Customers $48.00 Restricted: Genealogy Department

Library Patron 40.00 Restricted: Plain Community - Anonymous

Gift

College Club of Canton 25.00 Restricted: North Branch – Honorarium for

Shelia Mawdsley Program

Various Library Staff 425.00 Restricted: Memory of Marcia Moorhead,

Retired Library Employee

Jackson Customers 307.40 Restricted: Jackson Branch – Capital Fund

Lee and Lavetta Bowers 25.00 Restricted: Lake Community Branch –

Memory of Barbara Spellman

Mr. and Mrs. Melvin Oyster 25.00 Restricted: Lake Community Branch –


William and Karen Rowley 25.00 Restricted: Lake Community Branch –


MONTHLY TOTAL $920.40

YEAR TO DATE TOTAL $1,482.40

18

Stark County District Library Staff Training Report March 19, 2013


Conference: Monthly Meeting: A Primer on Conflict and Conflict Resolution Canton, OH

Total $70.00 Stark County HR Association

Name: Karen Miller, Debra Pfendler, & Kathy Schaefer 2/21/13

Conference: Violent Intruder Response Strategies Akron, OH


Name:

Shelia Mawdsley, Kathy Cancelliere, Beth Queen, & Delores

Rondinella 2/26/13

Conference: Common Core: Tools for Public Libraries in NoveList K-8 Plus Webinar

Total $0.00 NoveList

Name: Jean McFarren 2/28/13

Conference: Creative Fundraising Ideas for Nonprofits of ALL Sizes Akron, OH

Total $44.38 Association of Fundraising Professionals

Name: Linda Smik 2/28/13

Conference: CLSP Beneath the Surface Webinar

Total $0.00 Collaborative Summer Learning Program


Conference: The Blunt Truth about Marijuana in Your Workplace Independence, OH

Total $83.20

Community Awareness & Prevention

Association

Name:

Dani Gustavich, Debbie Russo, Marianna DiGiacomo, Kathy

Lewis, Kelli Cozzoli, Marcia Mann, Kathy Schaefer, Katie

Ferrero, Julie Hoffman, & Brett Neff 3/6/13

Conference: Common Core: Tools for Public Libraries in NoveList K-8 Plus Webinar

Total $0.00 NoveList

Name:

Jen Welsh, Tammy Long, Karen Miller, Linda Dahl, & Suzette

Burlingame 3/6/13

Conference: OLC Legislative Day Columbus, OH

Total $100.00 OLC


Conference: 2013 Northern Ohio Human Resource Conference Cleveland, OH

Total $266.38 SHRM

Name: Tena Wilson & Linda Dahl 3/8/13

Conference:

Safety Council CEO Breakfast topic: Crisis Communications:

Manage the Media and Control the Message Canton, OH

Total $40.00 Stark County Safety Council

Name: Stephanie Houck 3/8/13

Conference: What's so Special about Special Collections? Webinar

Total $15.00 OLC

Name: Beth Bouchard 3/12/13

Conference:

Booklist Webinar - Panel Discussion: New Graphic Novels for

Libraries and Classrooms Webinar

Total $0.00 ALA

Name: Linda Bartlett 3/14/13

Conference:

Safety Council Luncheon Topic: Ohio BWC's Destination:

Excellence Programs Canton, OH

Total Season Pass Stark County Safety Council

Name:

Linda Wilkins, Tena Wilson, Suzette Burlingame, Patty Marsh,

Linda Dahl, & Vicki Muzzy 3/14/13

Conference: Celebrating Women in History Canton, OH

Total $210.00 J R Coleman Center

Name: Jennifer Welsh 3/14/13

Conference: OLC Membership Committee Meeting Columbus, OH

Total $0.00 OLC

March $1,092.29

19

Stark County District Library Monthly H R Report

Distributed to the Board of Trustees

March 19, 2013

APPOINTMENTS

02/22/13 Dayna DiMarco, Substitute Librarian, Lake Community Branch, part time, hours as worked.

02/22/13 Doris Edwards, Substitute, DeHoff Memorial Branch, part time, hours as worked.

02/27/13 Matthew Kurtz, Substitute, Maintenance – Main, part time, hours as worked.

03/11/13 Jesse Williams, Jr. Substitute, Maintenance – Main, part time, hours as worked.

03/14/13 Terri Greenwald, Substitute, Plain Community Branch, part time, hours as worked.

03/14/13 Joshua Zutavern, Substitute Driver, Mobile Services – Main, part time, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES

03/11/13 Lynne Herstine, Library Associate, Sandy Valley Branch, from part time, 40 hours biweekly,

to full time, 80 hours biweekly.

03/14/13 Patricia Marsh, from Associate Director of Public Services to Interim Public Services Director,

full time, 80 hours biweekly.

03/25/13 Rebecca Baldwin, Librarian – Teen, Plain Community Branch, from part time, 48 hours

biweekly, to full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

02/19/13 Rebekah Bosler, Shelver, Circulation Services – Main, part time.

03/13/13 Karen Miller, Associate Director of Main Library Services, full time.

03/15/13 Marianna DiGiacomo, Literacy & Events Coordinator, full time.

20

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

March 19, 2013

SYSTEMWIDE

Bill Muzzy continues to meet with Michael Covert of Welty Building Company to provide

information needed for the Facilities Assessment Plan. Mr. Covert continues to work around our

buildings to inspect equipment.

Bill Muzzy has been gathering estimates for snow removal and landscaping. He has obtained prices

from four companies.

We are working to take advantage of the lighting rebates. These will be expiring in May so we need

to complete the work by then if we want to take advantage of this opportunity. We hope to move

forward with North soon and have told Foltz Center so they can take advantage of the rebate too.

Lake Schools are also making lighting changes.

MAIN LIBRARY

The windows at Main Library that were broken due to vandalism have been replaced.

JACKSON

Bill Muzzy has been meeting contractors to get accurate and current quotes for the necessary work at

Jackson.

NORTH

We had a roof leak at North last month which has been repaired.

21


Board of Trustees

March 19, 2013

RESOLUTION TITLE: PERMANENT BUDGET FOR YEAR 2013

STATUTORY REFERENCE: ORC 5705

HISTORY/BACKGROUND/DISCUSSION:

The Board of Trustees of the Stark County District Library adopts the permanent

operating budget, as well as permanent budgets for all other library funds, annually

before March 31.

The Finance and Audit Committee has reviewed and approved the permanent budget for

2013.

The Stark County District Library has been operating on a temporary budget that was

approved at the December 18, 2012, Board of Trustees meeting.

RECOMMENDATION:

The Board of Trustees of the Stark County District Library approves by roll call vote the

permanent budget for the fiscal year ending December 31, 2013.

DRAFTOR(S): Russ Humerickhouse, Fiscal Officer, Tena Wilson, Executive Director,

Stark County District Library Finance and Audit Committee.

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Tena Wilson, Executive

Director, Russ Humerickhouse, Fiscal Officer and Michele Monnette, Deputy Fiscal

Officer

22

2013 Annual Appropriation Resolution-Permanent 13-

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to provide for the current expenses and other expendituresof said Board of Trustees, during the fiscal year, ending December 31, 2013, the following sums be and the same are hereby set aside andappropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:

% CHANGE

2013

2012 Final Permanent 2012 Actual 2013 Permanent Permanent/

GENERAL FUND 101 Budget Expenses & Encumbrances Budget 2012 Actual

1000 SALARIES AND BENEFITSSALARIES AND LEAVE BENEFITS $6,159,175.00 $6,041,758.43 $6,113,450.00 1.19%RETIREMENT BENEFITS 935,771.00 931,417.57 919,500.00 -1.28%INSURANCE BENEFITS 1,623,424.00 1,558,039.75 1,678,300.00 7.72%OTHER EMPLOYEE BENEFITS 16,500.00 15,257.98 19,500.00 27.80%TOTAL SALARIES AND BENEFITS 8,734,870.00 8,546,473.73 8,730,750.00 2.16%% OF TOTAL GENERAL FUND 101 68.89% 69.51% 58.43%

2000 SUPPLIESGENERAL ADMINISTRATIVE SUPPLIES 146,180.00 142,384.00 184,838.00 29.82%PROP. MAINT./REPAIRS, SUPPLIES & PARTS 52,250.00 50,792.04 49,150.00 -3.23%MOTOR VEHICLE FUEL,SUPPLIES & PARTS 36,800.00 31,703.20 35,450.00 11.82%SUPPLIES PURCHASED FOR RESALE 12,400.00 8,670.30 6,225.00 -28.20%OTHER SUPPLIES 0.00 0.00 0.00 n/aTOTAL SUPPLIES 247,630.00 233,549.54 275,663.00 18.03%% OF TOTAL GENERAL FUND 101 1.95% 1.90% 1.84%

3000 PURCHASED AND CONTRACTED SVS.TRAVEL & MEETING EXPENSES 47,485.00 28,686.74 47,575.00 65.84%COMMUNICATIONS, PRINTING & PUBLICITY 332,487.00 238,178.46 255,275.00 7.18%PROPERTY MAINT., REPAIR & SECURITY SVS. 803,175.00 775,238.47 1,270,226.00 63.85%INSURANCE 44,700.00 57,465.00 67,150.00 16.85%RENTS / LEASES 91,490.00 78,273.91 92,335.00 17.96%UTILITIES 275,000.00 239,632.77 274,025.00 14.35%PROFESSIONAL SERVICES 190,000.00 337,708.24 429,375.00 27.14%LIBRARY MATERIALS CONTROL SVS. 59,320.00 29,320.00 67,900.00 131.58%OTHER CONTRACTS & PURCHASED SVS. 11,125.00 9,608.00 15,700.00 63.41%TOTAL PURCHASED AND CONTRACTED SVS. 1,854,782.00 1,794,111.59 2,519,561.00 40.44%% OF TOTAL GENERAL FUND 101 14.63% 14.59% 16.86%

4000 LIBRARY MATLS. AND INFORMATIONBOOKS & PAMPHLETS 747,462.60 743,138.66 864,463.00 16.33%PERIODICALS 116,000.00 116,000.00 166,000.00 43.10%AUDIOVISUAL MATERIALS 480,237.40 479,651.84 578,237.00 20.55%COMPUTER SVS. & INFORMATION 98,000.00 102,421.21 135,000.00 31.81%INTER-LIBRARY LOAN FEES 300.00 0.00 50.00 n/aLIBRARY MATERIAL REPAIRS/RESTORATION 1,500.00 1,500.00 250.00 -83.33%LIBRARY MATERIALS-ALL OTHER 6,500.00 6,378.19 6,000.00 -5.93%TOTAL LIBRARY MATLS. AND INFORMATION 1,450,000.00 1,449,089.90 1,750,000.00 20.77%% OF TOTAL GENERAL FUND 101 11.44% 11.79% 11.71%

5000 CAPITAL OUTLAYLAND 0.00 0.00 0.00 n/aLAND IMPROVEMENTS 0.00 0.00 0.00 n/aBLDG. IMPROVEMENTS 6,000.00 4,781.40 790,297.68 16428.58%BUILDINGS 0.00 0.00 0.00 n/aFURNITURE AND EQUIPMENT 237,776.00 231,527.03 396,396.00 71.21%MOTOR VEHICLES 0.00 0.00 24,000.00 n/aTOTAL CAPITAL OUTLAY 243,776.00 236,308.43 1,210,693.68 412.34%% OF TOTAL GENERAL FUND 101 1.92% 1.92% 8.10%

7000 OTHER OBJECTSDUES AND MEMBERSHIPS 41,529.00 28,949.14 46,160.00 59.45%TAXES AND ASSESSMENTS 900.00 0.00 850.00 n/aJUDGEMENTS & FINDINGS 0.00 0.00 0.00 n/aREFUNDS AND REIMBURSEMENTS 6,000.00 6,806.22 8,000.00 17.54%OTHER MISC.EXPENSES 100.00 0.00 100.00 n/aTOTAL OTHER OBJECTS 48,529.00 35,755.36 55,110.00 54.13%% OF TOTAL GENERAL FUND 101 0.38% 0.29% 0.37%

8000 CONTINGENCYCONTINGENCY 100,000.00 0.00 400,000.00 n/aTOTAL CONTINGENCY 100,000.00 0.00 400,000.00 n/a% OF TOTAL GENERAL FUND 101 0.79% 0.00% 2.68%

TOTAL GENERAL FUND 101 $12,679,587.00 $12,295,288.55 $14,941,777.68 21.52%

generalfundpermbudget2013

23

PAGE 22012 Final Permanent 2012 Actual 2013 Permanent

Budget Expenses & Encumbrances BudgetSPECIAL REVENUE FUNDS 2000 SUPPLIESGENERAL ADMINISTRATIVE SUPPLIES-FUND 209 $27,577.00 $11,826.35 $15,750.65GENERAL ADMINISTRATIVE SUPPLIES-FUND 216 1,944.00 1,944.00 0.00GENERAL ADMINISTRATIVE SUPPLIES-FUND 217 30.00 0.00 30.00GENERAL ADMINISTRATIVE SUPPLIES-FUND 229 5,230.86 5,230.00 9,020.86TOTAL SUPPLIES 34,781.86 19,000.35 24,801.51

3000 PURCHASED & CONTRACTED SERVICESPROP. MAINT., REPAIR, SECURITY SVCS-FUND 212 500.00 0.00 500.00LIBRARY MATERIALS CONTROL SVS-FUND 217 0.00 0.00 0.00TOTAL PURCHASED & CONTRACTED SERVICES 500.00 0.00 500.00

4000 LIBRARY MATLS. AND INFORMATIONBOOKS & PAMPHLETS-FUND 217 181.82 0.00 181.82BOOKS & PAMPHLETS-FUND 222 4,000.00 0.00 4,000.00BOOKS & PAMPHLETS-FUND 223 1,690.36 0.00 1,690.36BOOKS & PAMPHLETS-FUND 224 33,500.00 12,763.91 25,289.68BOOKS & PAMPHLETS-FUND 228 0.00 0.00 0.00BOOKS & PAMPHLETS-FUND 229 0.00 0.00 3,000.00AUDIOVISUAL MATERIALS-FUND 219 0.00 0.00 75.00AUDIOVISUAL MATERIALS-FUND 224 11,500.00 1,663.63 5,500.00LIBRARY MATERIALS-ALL OTHER-FUND 228 210.77 0.00 210.77LIBRARY MATERIALS-ALL OTHER-FUND 229 0.00 0.00 0.00TOTAL LIBRARY MATLS. AND INFORMATION 51,082.95 14,427.54 39,947.63

5000 CAPITAL OUTLAYBUILDING IMPROVEMENTS-FUND 224 20,781.42 7,564.20 10,500.00FURNITURE AND EQUIPMENT-FUND 224 1,400.21 1,400.21 2,500.00FURNITURE AND EQUIPMENT-FUND 229 13,188.00 13,148.00 8,001.00TOTAL CAPITAL OUTLAY 35,369.63 22,112.41 21,001.00

TOTAL SPECIAL REVENUE FUNDS $121,734.44 $55,540.30 $86,250.14

PERMANENT FUNDS 801, 802 AND 8034000 LIBRARY MATLS. AND INFORMATIONBOOKS & PAMPHLETS-FUND 801 $9,500.00 $2,369.13 $10,248.03BOOKS & PAMPHLETS-FUND 803 2,900.00 777.70 2,833.50PERIODICALS-FUND 801 0.00 0.00 0.00AUDIOVISUAL MATERIALS-FUND 801 4,500.00 780.95 2,000.00AUDIOVISUAL MATERIALS-FUND 802 4,420.76 0.00 0.00TOTAL LIBRARY MATLS. AND INFORMATION 21,320.76 3,927.78 15,081.53

5000 CAPITAL OUTLAYFURNITURE AND EQUIPMENT-FUND 802 $1,499.99 $1,499.99 $4,420.76TOTAL CAPITAL OUTLAY 1,499.99 1,499.99 4,420.76

TOTAL PERMANENT FUNDS 801, 802 AND 803 $22,820.75 $5,427.77 $19,502.29

BOND RETIREMENT FUND 3013000 PURCHASED AND CONTRACTED SVS.PROFESSIONAL SERVICES $0.00 $0.00 $0.00TOTAL PURCHASED AND CONTRACTED SVS. 0.00 0.00 0.00

TOTAL BOND RETIREMENT FUND 301 $0.00 $0.00 $0.00

DEBT SERVICE FUND 3026000 DEBT SERVICEREDEMPTION OF PRINCIPAL $0.00 $0.00 $0.00INTEREST EXPENSE 0.00 0.00 0.00TOTAL DEBT SERVICE 0.00 0.00 0.00

TOTAL DEBT SERVICE FUND 302 $0.00 $0.00 $0.00

PAGE 32012 Final Permanent 2012 Actual 2013 Permanent

Budget Expenses & Encumbrances BudgetCAPITAL FUND 401

24

5000 CAPITAL OUTLAYLAND IMPROVEMENTS $10,000.00 $0.00 $10,000.00BLDG. IMPROVEMENTS 725,000.00 64,037.00 725,000.00BUILDINGS 460,264.47 0.00 460,264.47FURNITURE AND EQUIPMENT 250,000.00 0.00 186,957.58MOTOR VEHICLES 0.00 0.00 0.00TOTAL CAPITAL OUTLAY 1,445,264.47 64,037.00 1,382,222.05

TOTAL CAPITAL FUND 401 $1,445,264.47 $64,037.00 $1,382,222.05

PERRY/SIPPO FUND 4605000 CAPITAL OUTLAYBLDG. IMPROVEMENTS $0.00 $0.00 $0.00BUILDINGS 0.00 0.00 0.00FURNITURE AND EQUIPMENT 0.00 0.00 0.00TOTAL CAPITAL OUTLAY 0.00 0.00 0.00

TOTAL PERRY/SIPPO FUND 460 $0.00 $0.00 $0.00

PERMANENT IMPROVEMENT FUND 4503000 PURCHASED AND CONTRACTED SVS.PROFESSIONAL SERVICES $20,000.00 $0.00 $7,500.00TOTAL PURCHASED AND CONTRACTED SVS. 20,000.00 0.00 7,500.00

5000 CAPITAL OUTLAYBLDG. IMPROVEMENTS 29,210.00 0.00 9,660.00FURNITURE AND EQUIPMENT 0.00 0.00 0.00TOTAL CAPITAL OUTLAY 29,210.00 0.00 9,660.00

TOTAL PERMANENT IMPROVEMENT FUND 450 $49,210.00 $0.00 $17,160.00

GRAND TOTAL ALL FUNDS $14,318,616.66 $12,420,293.62 $16,446,912.16allfundspermbudget2013

25

STARK COUNTY DISTRICT LIBRARY ESTIMATED REVENUE BY FUNDFISCAL YEAR 2013

101 209-229 401 & 450 801-803 ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDSFUNDS FUNDS

1000 TAXES (PLF) $6,415,587.09 $0.00 $0.00 $0.00 $6,415,587.091200 TAXES PROPERTY (LEVY) 7,341,217.00 0.00 0.00 0.00 7,341,217.001000 TAXES (REIMB. PER. PROP.) 176,453.00 0.00 0.00 0.00 176,453.002000 GOVT. GRANTS (E-RATE) 128,000.00 0.00 0.00 0.00 128,000.003000 PATRON FINES & FEES 234,000.00 0.00 0.00 0.00 234,000.004000 INVESTMENT INCOME 2,500.00 0.00 500.00 2,750.00 5,750.005000 SERVICE FEES 55,500.00 0.00 0.00 0.00 55,500.006000 DONATIONS 14,500.00 10,000.00 1,000.00 0.00 25,500.008000 MISCELLANEOUS 75,000.00 0.00 0.00 0.00 75,000.00TOTAL EST. 2013 REVENUE 14,442,757.09 10,000.00 1,500.00 2,750.00 14,457,007.09

2012 CARRYOVER 499,020.59 76,958.28 1,397,882.05 16,752.29 1,990,613.21

ESTIMATED TRANSFERS IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2013 FUNDS $14,941,777.68 $86,958.28 $1,399,382.05 $19,502.29 $16,447,620.30

26


Board of Trustees

March 19, 2013

Resolution Title: 2013 Exploration Gateway Proposed Operating Budget-Perry Sippo

Branch Library

History/Background/Discussion: The Library and Stark Parks entered into a Cooperative Agreement on March 30, 2004.

Section 5.1. Annual Project Budget requires the proposed Operating Budget for the

Exploration Gateway building be submitted to the Park Board and the Library Board for

approval. The proposed operating budget shall be in such detail and contain such

supporting information as will be sufficient to allow the Park Board and Library Board to

analyze the anticipated Operating Costs and Common Capital Improvements and

Replacements for the Project. The Park Board and Library Board shall each act to

approve the proposed Operating Budget.

The Library Finance and Audit committee has reviewed the 2013 Exploration Gateway

Proposed Operating Budget and all questions have been answered.

Recommendation: The Library Finance and Audit committee and library staff

recommends approval of the 2013 Exploration Gateway Proposed Operating Budget-

Perry Sippo Branch Library.

Draftor(s): Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Tena Wilson, Executive Director

Russ Humerickhouse, Fiscal Officer

27

RESOLUTION 2013-

2013 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch

Library

WHEREAS, the Perry Sippo Branch Library is part of the Exploration Gateway building

which is managed by the Stark County park District, and

WHEREAS, the agreement between the Stark County Park District Board of

Commissioners and the Board of Trustees of the Stark County District Library specifies

the library’s responsibility to pay 43.5% of the annual operating costs of the Exploration

Gateway building;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that the 2013 Exploration Gateway Proposed Operating

Budget be approved.

28

Page 1 of 1 2/12/2013

ACCOUNT NUMBERS TOTAL PARK SHARE

Annual Quarterly

072 28 1157 5 2413 User Fees-Exploration Gateway Facility Rental, Catering, and Vending 30,000.00 16,950.00 13,050.00 3,262.50

Salary & Fringes Cleaning & Maintenance 100,000.00 56,500.00 43,500.00 10,875.00Salary & Fringes Public Safety 15,000.00 8,475.00 6,525.00 1,631.25Salary & Fringes Reservations 10,000.00 5,650.00 4,350.00 1,087.50

072 28 1157 6 3104 Supplies & Materials: General Contingency-Exploration Gateway 28,000.00 15,820.00 12,180.00 3,045.00072 28 1157 6 3202 Supplies & Materials: Electric Contingency-Exploration Gateway 60,000.00 33,900.00 26,100.00 6,525.00

072 28 1157 6 4201 Purchased Services: Water/Sewage Contingency-Exploration Gateway 12,000.00 6,780.00 5,220.00 1,305.00072 28 1157 6 4202 Purchased Services: Repair/Maintenance Contingency-Exploration Gateway 3,000.00 1,695.00 1,305.00 326.25072 28 1157 6 4202 Purchased Services: Repair/Maintenance Alarm System Monitoring-Exploration Gateway 630.00 355.95 274.05 68.51072 28 1157 6 4202 Purchased Services: Repair/Maintenance Elevator Maintenance-Exploration Gateway 450.00 254.25 195.75 48.94072 28 1157 6 4203 Purchased Services: Property, Rental Equip/Veh Contingency-Exploration Gateway 1,500.00 847.50 652.50 163.13072 28 1157 6 4206 Purchased Services: Repair/Maintenance-Land/Buildings Contingency-Exploration Gateway 4,000.00 2,260.00 1,740.00 435.00072 28 1157 6 4206 Purchased Services: Repair/Maintenance-Land/Buildings Annual inspection and testing of the fire protection system-Exploration Gateway 1,615.00 912.48 702.53 175.63072 28 1157 6 4306 Purchased Services: Licenses and Permits Contingency-Exploration Gateway 500.00 282.50 217.50 54.38072 28 1157 6 4404 Purchased Services- Advertising Advertising- Exploration Gateway 1,050.00 593.25 456.75 114.19072 28 1157 6 4405 Purchased Services - Printing & Binding Contingency-Exploration Gateway 1,500.00 847.50 652.50 163.13072 28 1157 6 4406 Purchased Services - Communication Contingency-Exploration Gateway 2,000.00 1,130.00 870.00 217.50072 28 1157 6 4407 Purchased Services: Other Insurance Building Insurance-Exploration Gateway 9,000.00 5,085.00 3,915.00 978.75

072 28 1157 6 7116 Other Allocations-Reimbursements Rental Refunds-Exploration Gateway 2,000.00 1,130.00 870.00 217.50072 28 1157 6 7118 Other Allocations - Special Projects Contingency-Exploration Gateway 1,500.00 847.50 652.50 163.13

072 28 0000 8 2100 Transfers Out Capital Replacement-Exploration Gateway 23,880.86 13,492.69 10,388.17 2,597.04

Rent 4.00 - 4.00 1.00TOTAL EXPENDITURES: 277,629.86 156,858.61 120,771.25 30,192.81

TOTAL: 247,629.86 139,910.87 107,718.99 26,929.75

529 28 0000 6 5000 Project Fund Exploration Gateway Capital Replacement 69,893.21TOTAL: 69,893.21

69,893.21 CAPITAL OUTLAY, 65000-EQUIPMENT

LIBRARY SHARE

115,000.00 SALARIES & FRINGES, 61000 & 62000EXPENDITURES

PERMANENT IMPROVEMENT FUND-529

2013 Exploration Gateway Budget

23,880.86 NON-OPERATING, 80000

37,245.00 PURCHASED SERVICES, 64000-OPERATING

3,500.00 OTHER ALLOCATIONS, 67000

88,000.00 SUPPLIES & MATERIALS, 63000-OPERATING

REVENUE

29

2/12/2013

PROJECT NAME MATERIALSMANPOWER/

FRINGES TOTAL PARK SHARE LIBRARY SHARE DESCRIPTIONCATEGORY 1

Outside Chairs 3,137.00 - 3,137.00 1,772.41 1,364.60 Additional outdoor chairs and rack for outdoor events Replacement Table and Chairs 5,302.97 - 5,302.97 2,996.18 2,306.79 Replace 10% of tables and chairs with cuts and stains

Adjustable Lighting in Rooms A and B 3,179.00 1,050.00 4,229.00 2,389.39 1,839.62 Replace ballasts and lamps to existing fixtures dimmable and have wireless controlsDance Floor 11,158.50 - 11,158.50 6,304.55 4,853.95 Dance floor for rental items and help reduce wear on building

Driveway Improvements 12,600.00 - 12,600.00 7,119.00 5,481.00Lower Parking Lot Camera 5,000.00 - 5,000.00 2,825.00 2,175.00

Arch for Weddings 492.00 - 492.00 277.98 214.02CATEGORY 1 TOTAL 41,919.47$ 23,684.50$ 18,234.97$

CATEGORY 3Material Lift 33,496.00 329.28 33,825.28 19,111.28 14,714.00 Cantilever material lift and installation costs to move items through building

Kiosk 1,875.00 - 1,875.00 1,059.38 815.63 Four (4) sided wooden kiosk floor display outside restroomsPrivacy Panels 1,698.00 - 1,698.00 959.37 738.63 Partitions for rental area

Umbrellas for Patio Tables 2,953.90 - 2,953.90 1,668.95 1,284.95 Umbrellas for back patio area tables to increase use of facility and comfortTelevision Antenna System - 164.64 164.64 93.02 71.62 Installation of television antenna system

Integrated Building Controls - - - - - Better control of utility usagePower Connection to EMA Generator - - - - - Better use of building

Upper Lobby Improvement - - - - - Directional signage, safety, rental enticement improvementLandscaping in Rear - - - - - Rental enticementCATEGORY 3 TOTAL 40,516.82$ 22,892.00$ 17,624.82$

Total: 82,436.29$ 46,576.50$ 35,859.79$

EXPLORATION GATEWAY-SHARED

30


Board of Trustees

March 19, 2013

Resolution Title: ArtsinStark 20/20 Vision Meeting Resolution

History/Background/Discussion:

Executive Director Tena Wilson will host a meeting of the 20/20 Vision committee of

ArtsinStark on Wednesday, March 20, 2013, at 5:00 p.m. in the James M. Conley Board

Room at the Main Library. The group usually meets at the ArtsinStark office but this

month the group is too large for their meeting room. Traditionally, beer and pizza are

provided at this meeting. Ms. Wilson would like to permit ArtsinStark to provide the

traditional refreshments with the permission of the Library Board of Trustees.

Recommendation: The Executive Director recommends that the Board of Trustees

approve the resolution.

DRAFTOR(S): Jean Duncan McFarren, Development Manager

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION:

Tena Wilson, Executive Director

31

RESOLUTION 2013-

ArtsinStark 20/20 Vision Meeting Resolution


Library Board of Trustees to allow the ArtsinStark 20/20 Vision Committee to meet in

the James M. Conley Board Room at the Main Library on Wednesday, March 20, 2013,

at 5:00 p.m. and permit ArtsinStark to provide the traditional refreshments of beer and

pizza for the committee.

32


Board of Trustees

March 19, 2013

Resolution Title: Stark County District Library Foundation FRIENDraiser Resolution

History/Background/Discussion:

The Stark County District Library Foundation would like to host a FRIENDraiser event

in the Innovation Center at Main Library on Friday, May 3, 2013, at 6:30 p.m. This event

will give invited guests an opportunity to learn about the work of the Library Foundation

while enjoying a wine tasting with hors d'oeuvres. The Stark County District Library

Foundation is requesting the use of the Main Library after hours and to be permitted to

serve beer and wine at the event. The library has previously allowed such activities.

Recommendation: The Executive Director recommends that the Board of Trustees

approve the resolution.

DRAFTOR(S): Jean Duncan McFarren, Development Manager

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION:

Tena Wilson, Executive Director

33

RESOLUTION 2013-

Stark County District Library Foundation FRIENDraiser Resolution


Library Board of Trustees to allow the Stark County District Library Foundation Board

of Directors to host a FRIENDraiser event in the Innovation Center at the Main Library

on Friday, May 3, 2013, and to be permitted to serve beer and wine at this event.

34

35

Documents

Board Packet March 2013