Board of Trustees Study Session and Meeting Monday, March

Board of Trustees Study Session and Meeting Monday, March 12, 2018 The Boardroom (W305A)

Noon – 3:30 pm

AGENDA Study Session Noon Retreat Planning

Bruce Reid

Board of Trustees Meeting 12:30 pm – 3:30 pm Roll Call

Bruce Reid

Consent Calendar:

• Approval of Agenda • Minutes, February 5, 2018

Bruce Reid

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General Discussion Public Comments: Individuals may sign in for public comment, limited to 3 minutes each1 Introduction of New Employees

Bruce Reid Dr. Amy Morrison Goings

Reports Written Reports: ASG Report College Council Monthly Financial Summary Administrative Staff Verbal Reports: President Board Chair Foundation Liaison

Submitted by: Amanda Pelly Lynne Szymanski Bill Thomas Executive Cabinet Given by: Dr. Amy Morrison Goings Bruce Reid Laura Wildfong

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1 Public comment is limited to matters which are not of a quasi-judicial nature. No more than six speakers may address the Board on any one subject. If there are both proponents and opponents of a matter who wish to speak, only the first three persons speaking in favor of the matter and the first three persons speaking in opposition of the matter may address the Board.

Faculty Representative

Jim Howe

Action Items ITEM 996: Request for Approval - Capital Project Expenditure

Bill Thomas

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Call Executive Session The Board of Trustees may convene to an Executive Session to discuss matters covered under RCW 42.30.110, which may include:

1. To evaluate the performance of a public employee(s) 2. To discuss with legal counsel representing the agency litigation matters 3. To discuss and consider real estate acquisition 4. To plan or adopt the strategy or position to be taken by the governing body during the course of

any collective bargaining, professional negotiations, or grievance or mediation proceedings, or review the proposals made in the negotiations or proceedings while in progress.

Action from the Executive Session may be taken in Regular Session, if necessary, as a result of items discussed in the Executive Session. Action Items Discussed in Executive Session Tenure Consideration for: ITEM 997: Associate Professor Shanti Connors ITEM 998: Associate Professor Pamela Jeffcoat ITEM 999: Associate Professor Karen Lee ITEM 1000: Associate Professor Hallie Pritchett ITEM 1001: Associate Professor Jennifer Rogoff ITEM 1002: Associate Professor Phil Trumbo ITEM 1003: Associate Professor Janet Waters

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Adjournment Lake Washington Institute of Technology will schedule meetings in locations that are free of mobility barriers, and interpreters for deaf individuals and Braille or taped information for blind individuals can be provided when adequate notice is given to the Office of the President, 425.739.8200.

Associated Student Government Board of Trustees Report March 2018

General Updates: Winter quarter is almost over and ASG has been doing

some WORK. The team had breakfast with Rep.

Goodman Feb. 6th to discuss decisions being made in

the legislature at that time. We met with a

representative from Hopelink about the food pantry

and are hopeful about building a relationship which not

only supports the services we currently offer but also

expands the possibilities of what we can offer in the

future. Both budget committees (S&A and Tech Fee) are

fully staffed and meeting, we are very grateful to

everyone in the college community who has stepped up

to serve on these committees. Finally; ASG, student

leaders, and Marketing have been meeting regularly to

discuss a new name for Starfish. We should have a final

name in just a few days.

Event Report Out: 2/7/18 Lunar New Year Students gathered in the East Mall to learn calligraphy from multiple cultures and enjoy traditional Chinese candies and fruit. Red lucky envelopes were also passed out to students. Happy New Year! 2/14/18 ASG Club Day This was a combined event between Clubs and the Campus Life Programmers. Club members said they talked to more students than ever about signing up for their clubs. Students played Club Bingo which qualified them for a raffle, 2 lucky students won movie tickets and a gift basket. 2/14/18 Valentine’s Day Valentine’s day?!? More like Romantic Arts & Crafts Day! Students where provided with supplies to make multiple types of crafts for loved ones or themselves. Students made custom chalk messages boards, stress balls and enjoyed club activities. The highlight of the day, as always, was the amazing artists; balloons and caricatures. 2/20/18 Slavic Maslenitsa Traditional Russian dancers, in amazing customers, performed in the Eat Mall. Students enjoyed traditional foods and participated in a gratitude activity for welcoming Spring. 2/22/18 Black History Month Celebration “Let Freedom Sing” was played for a group of students in the Student Program’s conference room. The movie follows the civil rights movement through the lens of music. Information showcasing unsung heroes of the Civil Rights Movement and beyond were displayed in the Student Program window. The display was very intentionally planned and beautiful. 2/23/18 Family Movie Night COCO was a hit. This was the first time Campus Life held a movie night on a Friday and it was one of the best ever attended. Over 75 students and their families joined us for this exclusive LWTech showing of the Disney film Coco: which follows a young boy, Miguel, to the magical land of his ancestors to uncover the mysteries behind his family’s stories and traditions. 2/28/18 Escape Room Students enjoyed this LWTech exclusive Escape Room. Students were challenged to solve multiple puzzles to escape the room. While many teams did not finish all the puzzles in the 10 minutes allotted, one group set a record of 7 minutes! 3/6/18 PTK Winter Induction Ceremony PTK hosted their quarterly induction ceremony. Club participation continues to grow. 3/7/18 International Women’s Day 2018 #Press for Progress! Campus Life provided students with free #Press for Progress t-shirts to custom design and information about influential women in; politics, health sciences and education, today. 3/12/18 End of Quarter Massages Students were able to sign up for massages throughout the day to help with stress from finals. Additional information about surviving finals with positive self-care were distributed.

Upcoming Events for Winter Quarter 3/14/18 18 IN 43 Assembly 3/14/18 Pi Day

Executive Cabinet Report to Board of Trustees

Board Meeting Date:

March 12, 2018

Executive:

Lynne Szymanski, Chair

Department:

College Council

Gabrielle Orsi presented information on a proposed policy regarding the college’s

learning management system. As the proposed policy had not been presented and

moved forward by the Policy and Procedures Committee, College Council requested

that Gabrielle return once that step has been completed.

Letty Barnes requested that the Faculty Professional Development Committee’s

name be changed to Faculty Professional Development Fund Committee as was

discussed when Rhonda Dewitt requested the name of the Employee Professional

Development Committee’s name be changed to Faculty Professional Development

Committee. College Council voted in favor of this name change making way for the

previous name change request.

College Council has discussed the creation of a new template for committee minutes

and attendance to be used for a variety of purposes

o Streamline how minutes are reported across all committees and Councils on

campus to promote Shared Governance – anyone can read the minutes of

any committee with a clear and easy to follow process of documentation

o Promote the ability of the Vice-President of Instruction and the Instructional

Deans to verify, as needed, that faculty are meeting their contracted

responsibilities of participation on College Committees and Councils

o Have a clear process in place for documenting the work of the Colleges

Committees and Councils/Shared Governance for Accreditation

Melissa Curtis created a draft template and presented it to College Council. College

Council voted in favor of adopting this template and to include it in the Handbook for

Councils, Committees, Task Forces, and Work Groups.


Board Meeting Date:

March 12, 2018

Executive:

Leslie Shattuck

Department:

Communications and Marketing

Communications and Marketing The Communications and Marketing team (team) spent February supporting several departments across the college. The following is an update of the top-level projects they worked on during the month. Public Relations and Social Media The team continued their work to engage local, regional and national reporters/writers to elevate awareness of the college. The college received coverage in the following media outlets: Kirkland Reporter: LWTech largest provider of healthcare professional associate degrees in King County

• http://www.kirklandreporter.com/news/lwtech-largest-provider-of-health-care-professional-associate-degrees-in-county/

The team conducted social media outreach which included posts on Instagram, Facebook, Twitter and LinkedIn. Social media engagement continues to perform well. Social media outreach over the past month promoted the February Resource Fair, Open House, Transfer Fair, Holidays/Campus closures, info sessions, workshops, programs, campus and community events, and much more. Website The team is working on several projects for the website in addition to their continued work with ongoing maintenance and updates to the website. Advertising The team worked on advertising campaign pieces across various platforms. Programs and Departments Support The team worked on several marketing projects for various programs throughout the college. These included brochures, banners, table runners, and flyers, just to name a few. President’s Office Support The team provided communications support to the President’s office during the month of February. 2018 Transformations Magazine The team completed work on the 2018 issue of Transformations Magazine.

http://www.kirklandreporter.com/news/lwtech-largest-provider-of-health-care-professional-associate-degrees-in-county/

http://www.kirklandreporter.com/news/lwtech-largest-provider-of-health-care-professional-associate-degrees-in-county/

Foundation The team began planning 2018-2019 marketing initiatives to support the Foundation. Student and Staff Stories The team continued to identify and interview students, faculty, and alumni for a variety of outreach purposes, including PR outreach, printed and online materials. Internal Engagement Digisign Updates The team continued to update content on the campus-wide digisign system. ASG and Student Programs The team continued to support ASG, Student Programs and the RISE Center, where needed.


Board Meeting Date:

Monday, March 5, 2018

Executive:

Elisabeth Sorensen

Department:

LWTech Foundation / Development

Spring 2018 Scholarships Update The Foundation is pleased to award over $100,000 in scholarship support to hardworking, highly motivated LWTech students at the start of Spring Quarter! We look forward to honoring our scholars and recognizing the generosity of our donors at the LWTech Foundation Annual Scholarship Reception on Wednesday, May 9 at 4:00 p.m. to 6:00 p.m. in the Library (mark your calendar!). New Administrative Assistant II in Foundation Office Welcome Gayle Shimakura as the Foundation’s new Administrative Assistant II. This is a full-time, part-time position that is 100% funded by the Foundation. Gayle is replacing Elizabeth Stanley who left the Foundation in December 2017 to be a full-time stay at home mom.


Board Meeting Date:

March 12, 2018

Executive:

Meena Park

Department:

Human Resources & Benefits

Benefits

• HR/Payroll Staff attended the PPMS meeting on February 8 and 9 at Bates Technical College. Discussion topics included implementation of the new sick leave regulations for hourly employees, ctcLink update, and a presentation from the EAP on “Difficult Conversations: How to Keep Calm and Carry On.”

Training and Development

• February LEADS session focused on the topic of managing conflict. Kendra Fuller of Optimal HR Consulting presented a workshop focused on managing difficult conversations, coaching others through conflict, and managing resistance.

• Classified Support Staff In-Service planning has begun. Based on feedback from last year and in an effort to increase participation, the in-service events will be spread throughout the week of Administrative Professional Week, April 23-27.

Committees/Commission

• Equity, Diversity, Inclusion (EDI) Advisory Council met on February 26. Eric Izaguirre provided an update on the Lumina Grant submission and Grayson Court solicited feedback on the employee survey which will go out in the coming weeks.

o Subcommittee on employee development and community building met on February 13 and identified two focus areas: EDI-related professional development opportunities and gaps in recent and current professional development/community building opportunities.

o Subcommittee on Recruiting & Hiring Practices met on February 7 and reviewed the status of committee tasks. Specifically, work from the previous year regarding hiring practices with an EDI lens will continue.

• The Human Resources Advisory Committee reconvened on February 7 with college-wide

representation from various departments and employee groups. After review of the HRAC charter, the committee agreed to tackle employee recognition/appreciation as their first order of business.


Board Meeting Date:

March 12, 2018

Executive:

Dr. Elliot Stern

Department:

Instruction

• On Feb 15 we filed our Statement of Need (the first of the two-part State Board BAS approval

process) for a BAS in Applied Management-Entrepreneurship. This will be our 11th Applied Baccalaureate degree. It is intended to provide baccalaureate opportunities for students in a dozen or more technical programs on campus, from Accounting to Welding, for those AAS graduates interested in eventually becoming managers or business owners. Employment data in King County revealed a need for over 10,000 graduates to fill the jobs available in this category in coming years. We hope to start 24 of them in Fall ’19.

• On Feb 26 we hosted leadership teams from a half dozen Biotechnology Manufacturing and Research companies in King and Snohomish Counties to explore new training opportunities in this field. Dr. Aparna Sen, who, herself, came from the Biotechnology Industry; Dr. Kim Infinger, who, herself came from the Biomedical Device Manufacturing industry; and Dean Doug Emory joined Dr. Suzy Ames, Dr. Elliot Stern, and Dr. Amy Morrison Goings in discussing potential cooperative learning partnerships that could help these potential industry partners meet their burgeoning employee needs.

• Approximately 100 students and parents from the Lake Washington School District attended a Find Your Fit event at the college. This event, sponsored by the Lake Washington Schools Foundation, was designed to help families learn about LWTech's offerings as they make decisions about post-secondary education.

• Through the NSF AppConnect NW grant, 15 members of the I.T. industry attended a day-long curriculum planning session at the college. The five grant-partner colleges will use the results to make changes to their software development programs in order to align with industry standards.


Board Meeting Date:

March 12, 2018

Submitted by:

Grayson Court

Department:

Research and Grants

Research and Grants The Research and Grants team (team) continues to support departments across the campus with the development of grant proposals, data dashboards, and other information related to institutional effectiveness. Below is a summary of ongoing projects from February. External Engagement Grant Reporting – Center of Excellence for Veteran Student Success In addition to co-writing the proposal with Dr. Ruby Hayden, the Office of Research & Grants serves as the evaluator for the Center of Excellence for Veteran Student Success on campus. The team has prepared the annual evaluation report for Year 2 which will be submitted when the collection period begins. Grant Development - Lumina Foundation – Fund for Racial Justice and Equity The team assisted the Equity, Diversity and Inclusion Council with their efforts in submitting a grant proposal to the Lumina Foundation which was submitted in late February. Title III – Strengthening Institutions Grant Applications for the Title III Strengthening Institutions grant have been delayed as legislation moves through Congress. Proposed legislation would amend the Higher Education Act which may have an impact on Lake Washington and other colleges in the state. The Office of Research & Grants, along with other colleges, will continue to monitor the legislation as it moves through Congress. 2018 Achieving the Dream Conference Mr. Grayson Court attended the annual Achieving the Dream Conference held in Nashville, TN from February 20-23rd. He attended the annual conference along with team members from Student Services and Instruction to learn how colleges are tackling the challenges of increasing student success, increasing capacity for data analysis, enhancing program evaluation, and incorporating student-centered, data-informed decision making. Internal Engagement Community Dashboards The team continues to release new dashboards for the college community as part of ongoing efforts to expand data-informed decision making that lead to student success. New dashboards launched in February include enrollment and student outcomes for Lake Washington Technical Academy’s accreditation work and dashboards for veterans’ services. The team continues to administer the training program for all college employees, as well as specialized training sessions for departments/committees including the marketing department, the Equity, Diversity, and Inclusion Council, and faculty engaged in program review. Gainful Employment

The team assisted the Gainful Employment team with developing data and analytics for program reporting as part of ongoing compliance activities. Strategic Plan Work/Institutional Planning and Effectiveness Committee The Institutional Planning and Effectiveness Committee (IPEC) continues work on Strategic Plan performance measures. New projects this year include a greater focus on grant reporting, sharing of grant activities across campus, and data activities.

Accreditation The team is supporting Dr. Ruby Hayden and the Accreditation Committee by participating on the initial writing group to draft the college’s Year 7 report.

IPEDS The team is managing the annual data collection process for the Integrated Postsecondary Education Data System (IPEDS) survey. Survey categories include fall enrollment, student financial aid, finance, libraries, graduation rates, and other student outcomes. Community College Survey of Student Engagement (CCSSE) Following the administration of the 2017 Survey of Entering Student Engagement (SENSE), LWTech is preparing for the 2018 Community College Survey of Student Engagement (CCSSE) which will be administered in April. Results of this survey are used for student success work, accreditation, and strategic planning. Employee Satisfaction Survey The team is preparing the 2018 Employee Satisfaction Survey which will be administered in March.


Board Meeting Date:

March 12, 2018

Executive:

Andrea Olson

Department:

Special Assistant

Strategic Plan Work A college-wide feedback session took place on March 8, 2018 answering key questions from the strategic plan: what does it mean to be a public institute of technology; what creates an inclusive environment; what creates a sense of belonging, shared purpose, and community; and what professional development opportunities are needed. Many thanks to Kate Butcher, Foundation Board member, for her guidance in the design of the feedback process.

LEADS Coaching conversations continue with the LEADS cohort, customized to the goals of individual participants to support their growth and leadership development.


Board Meeting Date:

March 12, 2018

Executive:

Ruby Hayden

Department:

Student Services

General Update

• Budget planning season is in full swing as the student led ASG and Tech Fee teams begin to go over requests for 2018-19.

• Training student services staff for our Student Success Platform (Starfish by Hobsons) begins on February 26 with a tentative Go Live date of March 26.

Enrollment Services:

• Enrollment is up spring 2018 over spring 2017 by about 1%. We are seeing students register earlier than in previous quarters and appreciate the work of faculty and advisors in making that happen.

Student Development

• We were selected for a small United Way grant to provide some mental health counseling services (5-10 hours per week) on campus. We are in progress with selecting a vendor to provide these services and hope to have a counselor on site by the beginning of March.

ITEM 997

2018-03-12

TENURE

Associate Professor Shanti Connors

Third Year Candidate

Tenure Consideration

Situation:

Shanti Connors is an Associate Professor of Early Childhood Education at Lake Washington Institute

of Technology and is in her third year of probationary status.

Recommendation:

As stated in Revised Code of Washington (RCW) 28B.50.852, the Board of Trustees as the

appointing authority, can award or not award tenure.

The Board of Trustees of Lake Washington Institute of Technology makes a motion that:

1. Tenure be granted

2. Tenure not be granted

3. Tenure be extended for quarters

Action Taken:

ITEM 998

2018-03-12

TENURE

Associate Professor Pamela Jeffcoat



Situation:

Ms. Pamela Jeffcoat is an Associate Professor of Medical Assisting at Lake Washington Institute of

Technology and is in her third year of probationary status.

Recommendation:







Action Taken:

ITEM 999

2018-03-12

TENURE

Associate Professor Karen Lee



Situation:

Ms. Karen Lee is an Associate Professor of Adult Basic Education and English as a Second Language

at Lake Washington Institute of Technology and is in her third year of probationary status.

Recommendation:







Action Taken:

ITEM 1000

2018-03-12

TENURE

Associate Professor Hallie Pritchett



Situation:

Ms. Hallie Pritchett is an Associate Professor of Public Health at Lake Washington Institute of


Recommendation:







Action Taken:

ITEM 1001

2018-03-12

TENURE

Associate Professor Jennifer Rogoff



Situation:

Ms. Jennifer Rogoff is an Associate Professor of Occupational Therapy Assistant at Lake Washington

Institute of Technology and is in her third year of probationary status.

Recommendation:







Action Taken:

ITEM 1002

2018-03-12

TENURE

Associate Professor Phil Trumbo



Situation:

Mr. Phil Trumbo is an Associate Professor of Digital Gaming and Media at Lake Washington Institute

of Technology and is in his third year of probationary status.

Recommendation:







Action Taken:

ITEM 1003

2018-03-12

TENURE

Associate Professor Janet Waters



Situation:

Ms. Janet Waters is an Associate Professor of Baking Arts at Lake Washington Institute of


Recommendation:







Action Taken:

Documents

Board of Trustees Study Session and Meeting Monday, March