BOARD OF TRUSTEES Becky Kallal, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr Page 1 of 2

Board of Trustees Public Board Meeting 2012-2013: #8 Date: February 12, 2013 Time: 4:00 p.m. Location: Main Floor Board Room, Catholic Education Services 9807-106 Street, Edmonton AB T5K 1C2 Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order

1.1 Opening Prayer B. Kallal 1.2 Roll Call 1.3 Comments from the Public 1.4 Consent Agenda A. Letters re: Criteria:

(i) Excellence in Teaching Awards to Include Pre-Kindergarten Teachers (ii) ASBA re Edwin Parr Award to Include Pre-Kindergarten Teachers

B. Death of Staff Member Karen DeMilliano 1.5 Agenda

2. Minutes 2.1 Minutes of the Previous Meeting A. January 15, 2013 2.2 Matters Arising from the Minutes

3. Business of the Meeting 3.1 Administrative Business A. Reports for Information (i) Professional Development Plan for Educational

Assistants J. Carr, S. Chevalier, T. Antonakis

B. Reports Requiring Action (No Reports Scheduled)

BOARD OF TRUSTEES Becky Kallal, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr Page 2 of 2

3.2 Board Business A. Reports for Information B. Reports Requiring Action (i) Collaboration with Edmonton Public Schools re: Transportation M. Bergstra (ii) Social Justice Partnerships J. Acheson (iii) Terms of Reference Ad Hoc Advocacy Committee M. Bergstra, D. Engel (iv) Requests for Information Not for debate, for vote only (v) Notices of Motion Not for debate

3.3 New Business

3.4 In-Camera

4.0 Adjournment A. Closing Prayer B. Kallal B. Motion to Adjourn

February 12, 2013 Public Board Meeting 1.4A(i) February 8, 2013 Minister Jeff Johnson Minister of Education 424 Legislature Building Edmonton AB T5K 2B6 Dear Minister Johnson: In recent years, junior and prekindergarten programs have become more and more prevalent in school jurisdictions throughout the province. Our District believes that an excellent teacher in these early years help shape the lives of students and has paramount influence on the success students as they continue through K–12. Currently, the criteria for the prestigious Minister’s Excellent in Teachers Award does not include junior and prekindergarten teachers. The purpose of this letter is to request that the the criteria be broadened to include junior and prekindergarten teachers. Sincerely,

Becky Kallal

Board Chair Copy: Board of Trustees Joan Carr, Superintendent

February 12, 2013 Public Board Meeting 1.4A(ii) February 8, 2013 Ms. Lori Ann Turnbull Zone 2/3 Chair c/o Greater St. Albert Catholic School Board 6 St. Vital Avenue St. Albert, AB T8N 1K2 Dear Ms. Turnbull: In recent years, junior and prekindergarten programs have become more and more prevalent in school jurisdictions throughout the province. Our District believes that an excellent teacher in these early years help shape the lives of students and has paramount influence on the success of a student as they continue through K–12. Currently, the criteria for the Edwin Parr Award does not include junior and prekindergarten teachers. The purpose of this letter is to request that the criteria for this award be broadened to include junior and prekindergarten teachers. Sincerely,

Becky Kallal Board Chair Copy: Board of Trustees Joan Carr, Superintendent Laurie Pelkie, Assistant Superintendent Human Resource Services

February 12, 2013 Public Board Meeting 1.4B February 4, 2013 TO: Board of Trustees FROM: Joan Carr Superintendent ORIGINATOR: Laurie Pelkie Assistant Superintendent, Human Resource Services SUBJECT: Death of Karen deMilliano We regret to advise the Board of the death of Karen deMilliano on January 28, 2013. Karen commenced employment as a Teacher with Edmonton Catholic Schools in September 1980 at Katherine Therrien School and was currently serving as Assistant Principal at St. Dominic School. Karen celebrated each day, living life to the fullest. She shared her gifts and talents, grounded in faith. Karen was a beloved teacher, fun loving friend, compassionate listener and worldwide traveler. She was blessed with more wisdom than her years would suggest. It has been said that from the children she inspired daily for 33 years as a teacher, mentor, consultant and assistant principal, to her own children, husband and countless friends and family, Karen left angel wing imprints on the hearts of all she touched. An expression of sympathy has been sent by the Administration to her husband and family on behalf of the Board. :sph

January 15, 2013 Public Board Meeting Page 1 of 5

Board of Trustees Public Board Meeting Minutes 2012-2013: #7

Date: January 15, 2013 Time: 4:00 p.m. Location: Main Floor Board Room, Catholic Education Services 9807-106 Street, Edmonton AB T5K 1C2 Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order

Board Chair Kallal called the meeting to order at 4:00 p.m. Trustee Olsen began the meeting with the Opening Prayer. Attendance Becky Kallal, Board Chair John Acheson Marilyn Bergstra Debbie Engel, Vice-Chair (Arrived at 4:07 p.m.) Larry Kowalczyk Cindy Olsen Laura Thibert Comments from the Public There were no comments scheduled.

Consent Agenda Board Chair Kallal accepted the report included in the Consent Agenda as noted: A. Death of Staff Member Henry Legutko

Agenda Trustee Kowalczyk moved that the agenda of the January 15, 2013 Public Board Meeting be approved as circulated. Carried

2. Minutes 2.1 Minutes of the Previous Meeting A. December 11, 2012

Trustee Thibert moved that the Board of Trustees approves the minutes of the December 11, 2012 Public Board Meeting, as circulated. Carried

January 15, 2013 Public Board Meeting Page 2 of 5

2.2 Matters Arising from the Minutes A. Release of Individual Trustee Evaluation Results

There being no objection from the Board, Trustee Engel withdrew her motion that at the discretion of the individual trustees, the results of the evaluation on individual trustees be posted on Edmonton Catholic Schools’ web site under the Board of Trustees.

3. Business of the Meeting

3.1 Administrative Business A. Reports for Information

(i) Memorandum of Understanding Stollery Trustee Olsen moved that the Board of Trustees endorses the Memorandum of Understanding between Edmonton Catholic Schools and Stollery Children’s Hospital Foundation. Carried

(ii) Report on STAY Program Trustee Bergstra moved that the Board of Trustees receives as information the report on the District’s School Team Advisory Youth (STAY) Program. Carried

(iii) District Plan for Continuous Growth 2013-2016 Trustee Acheson moved that the Board of Trustees receives as information the District Plan for Continuous Growth 2013-2016. Carried

B. Reports Requiring Action There were no reports scheduled. 3.2 Board Business A. Reports for Information There were no reports scheduled. B. Reports Requiring Action (i) Appointment of Trustee to Edmonton Catholic Schools Foundation

Trustee Engel moved that the Board of Trustees appoints Trustee Cindy Olsen to serve as Edmonton Catholic School’s Board representative on the Foundation’s Board of Directors for a term to be determined once the Foundation has approved terms of reference for its Board. Carried

(ii) Amend Organizational Bylaw, 20.2 Appointment of External Auditor First Reading Trustee Engel moved that the Board gives first reading to 20.2, Appointment of External Auditor to strike out the word “three” and to replace it with the word “four” so that it reads:

January 15, 2013 Public Board Meeting Page 3 of 5

The Board shall appoint an external auditor to report on the financial statements of the Board for the fiscal year and shall review external audit services at least every four years. Carried

Second Reading Trustee Engel moved that the Board of Trustees gives second reading to 20.2, Appointment of External Auditor to strike out the word “three” and to replace it with the word “four.” Carried

Third Reading (Requires Unanimous Consent) Trustee Engel moved third and final reading that the Board of Trustees gives third reading to 20.2, Appointment of External Auditor to strike out the word “three” and to replace it with the word “four.” Unanimous Approval

(iii) Release of Board Evaluation Results Trustee Engel moved that the Board of Trustees receives as information the report by Consultant Jeff Bellinger on the results of the Board Evaluation conducted in the fall of 2012. Carried

(iv) Most Influential Teacher Award Trustee Kowalczyk moved that the Administration create an annual “Most Influential Teacher Award” that would be presented to a teacher selected from various nominations submitted by students. Trustee Olsen moved an amendment to strike out the words “Create an annual” and replace with the words “develop and assess a plan for a.” Trustee Olsen asked the assembly to allow her to withdraw her motion. (Requires Unanimous Vote)

Defeated Opposed:

J. Acheson D. Engel M. Bergstra C. Olsen B. Kallal L. Thibert

In Favour: L. Kowalczyk

January 15, 2013 Public Board Meeting Page 4 of 5

The amendment by Trustee Olsen was voted on and it was: Defeated Opposed:

J. Acheson D. Engel M. Bergstra C. Olsen B. Kallal L. Thibert

In Favour: L. Kowalczyk

The motion by Trustee Kowalczyk was voted on and it was: Defeated Opposed:

D. Engel M. Bergstra C. Olsen B. Kallal L. Thibert

In Favour: L. Kowalczyk J. Acheson

(v) Board Ad-Hoc Advocacy Committee Trustee Engel moved that the Board of Trustees: (a) strikes an Ad Hoc Advocacy Committee to prepare a Board Plan for

advocating with the Provincial Government for sustainable, predictable funding, and further that

(b) the Ad Hoc Committee develops Terms of Reference for the February 12, 2013 Public Board Meeting.

Carried

(vi) 2013 Elections: Appointment of Returning Officer

Trustee Bergstra moved the appointment of the City of Edmonton’s Returning Officer as the Returning Officer for the purposes of the 2013 school board election for Edmonton Catholic Separate School District No. 7 per section 13(1) of the Local Authorities Election Act. Carried Agreement for the City to Conduct 2013 Election for Trustees Trustee Bergstra moved authorization for the Chair and the Corporate Secretary to sign an agreement with the City of Edmonton for the conduct of the school board election for Edmonton Catholic Separate School District No. 7 for the 2013 municipal elections per Section 2 of the Local Authorities Election Act. Carried

January 15, 2013 Public Board Meeting Page 5 of 5

3.3 New Business A. Requests for Information –There were no requests for information.

B. Notices of Motion

The following Notices of Motion were place on the table. Trustee Acheson: That the Board meet with ASBA Legal Counsel to have counsel review for the Board [and discuss with the Board] the general matter of the [legal] rights [and responsibilities] of individual trustees. More specifically the review [and discussion] should consist but not necessarily be limited to the following: a) the right of an individual trustee to have access and to receive District information

[excluding personnel information]; b) the right of an individual trustee to have topics placed on Board agendas; c) the right of an individual trustee to have a notice of motion consider by the Board. In addition ASBA Legal Counsel would be asked to provide guidance to the Board regarding Section 65 of the School Act. Trustee Bergstra: That the Chair sends a letter to the Council of Alberta Teaching Standards (COATS) to have necessary adjustments to the Government of Alberta Excellence in Teaching Awards application criteria to include our certificated Pre-Kindergarten teachers.

3.4 In-Camera There were no In-Camera items scheduled.

4. Adjournment A. Closing Prayer

Trustee Olsen said the Closing Prayer.

B. Motion to Adjourn Trustee Engel moved the meeting adjourn at 6:52 p.m.

Carried

February 12, 2013 Public Board Meeting 3.1A(i)

Date

To: The Board of Trustees

From: Joan Carr Superintendent

Originators: Sue Chevalier, Assistant Superintendent Theresa Antonakis, Manager, Inclusive Education

Resource Staff: Karen Molyneux, Project Coordinator, Educational Assistant Professional Development

Re: Professional Development Plan for Educational Assistants

In the spring of 2012, Human Resources Services surveyed educational stakeholders within our district regarding professional development for support staff, including educational assistants. The results of this survey indicated a need and a desire for professional development to enhance the capacity of educational assistants working in an inclusive model of education. It was decided that a comprehensive educational plan would be developed under the leadership of an experienced educator in a learning coach role, and that this part-time position would be funded from carried forward funds from the Change Agent grant that we received in the prior year. The project coordinator would work within the department of Learning Services Innovation under the leadership of the Inclusive Education Manager. This position began in September, 2012. Learning Services Innovation has subsequently provided educational assistants and teachers with a variety of professional development opportunities, such as technology skill-building, communication and collaboration with teacher partners, knowledge of various disabilities and exceptionalities, and best practices related to a variety of student needs. We are pleased to provide as information to the Board of Trustees a report on the Professional Development Plan for Educational Assistants.

February 12, 2013 February 12, 2013 Public Board Meeting 3.2B(i) To: Board of Trustees From: Joan Carr Superintendent Originators: Boris Radyo Assistant Superintendent Educational Planning Debbie Hunter Manager Student Transportation Services RE: Collaboration with Edmonton Public School Board with regards to Student Transportation In the revised Education Act changes have been made to the section on student transportation which would allow the Minister of Education to direct school boards to co-operate in providing transportation services to students: Transportation 59 (2) Where in the opinion of the Minister it is reasonable to do so, the Minister may direct a board to co-operate with another board with respect to the transportation of students. This policy shift would allow the Minister to direct that a public board and a separate board provide transportation services to students from either board with a view to improving access to services and achieving economic efficiencies. Consistent with the intent of this change to the Education Act, staff from Edmonton Public School Board (EPSB) and Edmonton Catholic School District (ECSD) will study the feasibility of creating a single transportation authority in order to serve city students. The Edmonton Student Transportation Authority would manage a city-wide student transportation service delivery model for students attending either a City of Edmonton public or Catholic school. The feasibility study will be conducted by a joint steering committee comprised of staff from both EPSB and ECSD. The use of external consultants with expertise in urban transportation will also be employed. Initial efforts will focus on generating terms of reference, a review of existing peer models, preliminary planning related to organization and service delivery, as well as the creation of common recommendations to trustees. Student Transportation Services staff from both EPSB and ECSD are confident that a combined service delivery model will result in reduced ride times, a diminished environmental footprint, and financial efficiencies passed on to Edmonton families. Such an initiative, when phased in over time and designed to ensure continued autonomy and the unique identity of each school jurisdiction, will demonstrate a level of innovation and collaboration currently unmatched in western Canada. Recommendation: That Edmonton Catholic Schools carry out a feasibility study in conjunction with Edmonton Public Schools on a joint transportation plan that would improve efficiency, reduce ride times, and reduce costs for both districts; and that this study be completed and presented to the Board by January 31, 2014.

February 12, 2013 Public Board Meeting 3.2B(ii) 2013 01 21 Memo To: Trustees From: John Acheson Re: Social Justice Partnerships Moved: That the Administration explore the possibilities and merits of establishing two [additional] social justice partnerships [one with the Canadian Catholic Organization for Development and Peace and the second with Mission of Mercy Canada] the purposes of which would be two fold:

a) to provide the students of the Edmonton Catholic School District with additional opportunities to learn about Catholic church teaching on social justice through direct contact and involvement with each of the organizations;

b) to assist the marginalized of the world by partnering with each organization in their social justice work – by partnering in their work of providing a differential option for the poor.

Rationale: 1. The establishment of the two partnerships embedded in this motion is congruent with and

advances the District Plan for Continuous Growth [2.6 and 4.1] 2. The success of the partnership with the Stollery Foundation provides a model for “social

justice partnerships”. 3. Catholic education has as one of its goals the education of students regarding their [future]

responsibility to respond to the gospel call for justice. 4. Development and Peace is the official program of the Catholic Church in Canada and is

designed to respond to the call for justice on the part of Canadians. [Development and Peace is a member of Caritas Internationalis.]

5. Mission of Mercy Canada exists to help meet the needs of hurting children … Among other initiatives they establish schools for the poor that serves to rescue children from the massive “human trafficking of children industry” that is taking place in South Asia.

Note: 1. Both organizations have personnel in Edmonton who could work with the office of the

Superintendent to advance the intent of this motion. Both also have a wealth of materials that are available to the schools.

2. Both organizations have personnel who could work with individual schools and individual teachers who may wish to involve themselves in the work of the organizations.

3. There would be no cost to the Board if the partnerships were established.