Town of Wenham BOARD OF SELECTMEN

AMENDED AGENDA Tuesday, June 16, 2020

6:30 PM Wenham Town Hall – 138 Main Street

Notice of public meeting as required by M.G.L. Chpt.30A §18-28

VIRTUAL MEETING VIA ZOOM

Please be advised that this open meeting is being broadcast live via Zoom and recorded for playback on-line, video on-demand viewing at hwcam.org. The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting. Not all items listed may in fact be discussed. Items may be taken out of order and at times that differ from those listed below. Other items not listed may also be brought up for discussion to the extent permitted by law. All participants wishing to address the Board of Selectmen during Public Comments must indicate so in the Zoom meeting chat.

6:30 PM WELCOME: Call to Order Executive Session #2 under M.G.L. Ch. 30A, § 21 (a)(2) – To conduct strategy in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel.

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6:30 PM ANNOUNCEMENTS: For more information, visit wenhamma.gov

1. Budget Forum with Finance & Advisory Committee on Zoom – Wednesday, June 17, 6:30pm – 8:00pm

2. Annual Town Election – Thursday, June 25, 11:00am -7:00pm, Buker Elementary School 3. Mandatory Water Ban - No sprinklers & Hand Watering Only between 5pm – 9am 4. Request for Letters of Interest for Board & Committee Openings:

Affordable Housing Trust, Audit Committee, Cemetery Commission, Community Preservation Committee, Conservation Commission, Council on Aging, Finance & Advisory Committee, Hamilton-Wenham Cultural Council, Hamilton-Wenham Joint Recreation Committee, Historical Commission / Historic District Commission, Iron Rail Commission, Open Space & Recreation Committee, Veterans Committee, Wenham Connects, WISSH Committee, Zoning Board of Appeals

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6:40 PM REPORTS

1. TOWN ADMINISTRATOR 2. CHAIRMAN 3. SELECTMEN

6:45 PM CONSENT AGENDA

A. Minutes – Open Session: May 19, 2020; Executive Session May 19, 2020 JC

6:50 PM NEW BUSINESS B. COVID-19 Discussion

• Update from the Public Health Nurse C. Discussion and potential Approval of Deputy Chief Kevin DiNapoli’s Contract D. Appointments

• Police Department: Chief Thomas C. Perkins, Deputy Chief Kevin J. DiNapoli, Sergeant Michael J. Mscisz, Sergeant Christopher J. Machain, Sergeant David T. Marsh, Patrolman Amanda L. Cecchini, Patrolman Chad M. Labrie, Patrolman John P. Phillips, Detective Jason Lucontoni

• Reserve Officers: Steven T. Farinato, David R. Farry, John C. Freitas, Kevin D. Kelley, II, Travis J. Kneeland, Wesley S. Izidoro, Lawrence M. Nestor, Daniel K. O’Connell, Reini Perez, Michael F. Perry, Brian J. Pratt, Christopher T. Sanborn, Anthony Santo, Richard J. Sherry, Scott W. Wood

• Administrative Assistant: Susan M. Hersee • Chaplain: Dean W. Pederson • Liquor Agent: Kevin J. DiNapoli • Police Matrons: Susan M. Hersee, Catherine E. Tinsley • Animal Control Officer: Stephen B. Kavanagh • Animal Control, Indigenous: Stephen B. Kavanagh • Fire Department: Deputy Chief and Fire Prevention Officer Jeffrey W. Baxter, Call

Deputy Chief Daniel C. Sullivan, Firefighter and Call Captain John H. Joyce, Call Lieutenant Michael T. Binns, Call Lieutenant Gary P. Blaney, Call Lieutenant

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CH JC

Join the meeting: https://us02web.zoom.us/j/89862584316 Call to Join: 1-929-205-6099

Meeting ID: 898 6258 4316

Thomas D. Curran, Call Lieutenant Christopher J. Jones, Call Lieutenant Sean P. McCarthy

• Call Firefighters: Nickolas D. Bean, Richard C. Bertone, Denzel B. Birth, Benjamin P. Blanchette, Jason E. Braley, Robert Y. Gallinelli, Stephen M. Koutrakis, Ryan C. LeBoeuf, Anthony C. Nickas, Erica R. Poitras, Michael P. Reynolds, Michael D. Schroeder, Chris G. Swiniuch, Leonard K. Tuneburg, William E. Wildes

• Provisional Call Firefighters: Cooper L. Gennodie • Chaplain: Reverend Michael Duda • Oil Burner Inspector: Jeffrey W. Baxter • ADA Coordinator: James Reynolds • Assistant Inspector of Wires: Denis F. Curran, Jr. • Eastern Essex Veterans District Representative: John A. Clemenzi • Eastern Essex Veterans District Representative, Alternate: William J. Wilson, III • Fence Viewer: Angelo P. Salamone • Inspector of Wires: Robert J. Brown • Interim Finance Director & Town Accountant: Christopher T. Holak • Local Inspectors: Richard Maloney, E. Peter Swindell • Moth Work, Superintendent of: Winslow E. Mulry • Parking Clerk: Nicole J. Roebuck • Plumbing & Gas Inspector: Kevin Dash • Plumbing & Gas Inspector, Assistant: David Pereen • Records Access Officer: Dianne K. Bucco • Town Counsel: KP Law • Treasurer/Collector: Sherrie L. LeBlanc • Tree Warden: Winslow E. Mulry

E. Discussion and potential approval regarding Annual Town Meeting July 11, 2020 1. Location & time 2. Vote to re-open Warrant, amend, potentially postpone articles and close warrant 3. Determine order in which articles appear; direct posting 4. Adopt recommendations on articles

F. Other matters, as may not have been reasonably anticipated by the Chair (Discussion Only)

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8:00 PM ANTICIPATED ADJOURNMENT

Board of Selectmen Meeting Announcements – June 16, 2020 Jack Wilhelm

1. Budget Forum, Wednesday, June 17, 6:30pm – 8:00 via Zoom

2. Annual Town Election, Thursday, June 25, 11am – 7pm at Buker Elementary

3. Mandatory Water Ban Effective June 5, 2020

Due to flows in the Ipswich River, that have fallen below the minimum level deemed necessary by MassDEP to sustain a healthy watershed, the Board of Water Commissioners enacted a Mandatory Water Ban effective June 05, 2020. Except for uses which are required for health or safety reasons by regulation; for the production of food and fiber, for maintenance of livestock, to meet the core functions of a business all nonessential outdoor watering, including, but not limited to, the use of water for irrigation or automobile and property washing is prohibited. Sprinkler use is not allowed. Hand watering is allowed from 5 pm to 9 am daily by hose or bucket. THIS BAN INCLUDES WATER FROM PRIVATE WELLS. Violators of this order shall be subject to fines of up to $100 for each offense, per Chapter XXI of the Town of Wenham Bylaws. Contact the Water Department at 978-468-5520 x.6 with any questions.

You’ll find all the details for our Annual Town Election on Thursday, June 25 at wenhamma.gov/elections, including the sample ballot and absentee ballot application. Residents are encouraged Vote by Mail. Town Clerk Dianne Bucco has been working with the Board of Health and other town officials on protocols to ensure a safe election for all. Contact Dianne at 978-468-5520 x.1 or dbucco@wenhamma.gov with any questions.

Join the Finance & Advisory Committee on Zoom Wednesday, June 17 at 6:30pm to hear a Fiscal 2021 budget overview and the challenges we're facing. Ask your questions before you vote in the Town Election on June 25 and at Town Meeting on July 11. You may submit questions in advance via the link in recent news on the town website, or join us on Zoom and ask your question live. The forum will be recorded and played back multiple times leading up to town meeting on Comcast 8, Verizon 36 and available anytime at wenhamma.gov.

Board of Selectmen Meeting Announcements – June 16, 2020 Jack Wilhelm

4. Request for Letters of Interest for Boards & Committee Openings

Letters of interest are requested from residents by July 7, 2020 for openings on the following boards and committees: Affordable Housing Trust - 4 Openings - Two Year Terms Audit Committee - 3 Openings - One Year Terms Cemetery Commission - 1 Opening - Three Year Term Conservation Commission - 2 Openings - Three Year Terms Council on Aging Board - 2 Openings - Three Year Terms Finance & Advisory Committee - 2 Openings - Three Year Terms Hamilton-Wenham Community Access & Media - 1 Opening - Three Year Term Hamilton-Wenham Cultural Council- 3 Openings - Three Year Terms Hamilton-Wenham Joint Recreation Committee- 1 Opening - Three Year Term Historical Commission / Historic District Commission - 4 Openings - Three Year Terms Iron Rail Commission - 2 Openings - Three Year Terms Open Space & Recreation Committee - 7 Openings - One Year Terms Veterans Committee - 3 Openings - Three Year Terms Wenham Connects Committee - 7 Openings - One Year Terms WISSH Committee (Wenham Issues of Social Services Help) – 1 Opening - Three Year Terms Zoning Board of Appeals 1 Opening - Three Year Term; 2 Associate Member Openings - 1 One Year & 1 Two Year Terms Residents are asked to provide a “letter of interest” including a resume and/or background documentation illustrating the experience of the candidate and a brief explanation of the basis for their interest in the open position in one of the following ways:

1. Fill in the Board or Committee Appointment Request Form on the Town website 2. E-mail to nroebuck@wenhamma.gov in the Town Administrator's Office

3. Mail to the Board of Selectmen, c/o the Town Administrator, 138 Main Street, Wenham, MA, 01984 Visit the Board and Committee Appointment Process page for more information.

Reports

• Town Administrator (visit the TA page at wenhamma.gov)

• Chairman

• Selectmen

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

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Town of Wenham

Board of Selectmen and Town Administrator Memorandum

TO: Board of Selectmen FROM: Anthony M. Ansaldi, Jr., Town Administrator DATE: June 16, 2020 RE: Town Administrator Report

Departmental Weekly Updates During COVID-19 Crisis

Administration

Director of Administrative Services – Jackie Bresnahan

Board of Health:

The Health Agent and Assistant Health Agent are both working diligently to follow up on septic and food service related issues. Additional guidance from the State and Federal Governments has been issued with every policy change and we are working to keep our food service establishments informed and up to date. Several septic and building permit applications were reviewed as well as an application for a hauler. Soil testing for new and failing systems are also continuing. The Health Agent has received several Title 5 and System Pumping reports that have been logged and several residents had questions or issues that the Health Agent responded to. Several septic certificates of compliance have been issued. The Assistant Health Agent has continued to conduct annual food service inspections as well as working on other code enforcement of establishments. The Health Agent also provided guidance to the Board of Health at their meetings. Weekly testing for Pleasant Pond began and those results will be monitoring by the Director of Admin Services and Health Agent.

The Public Health Nurse continues to provide updates to Public Safety every day on case management so our first responders are aware. She has also been working on contract tracing and supervising the part-time temporary nurses who are assisting us with contract tracing and case management. All COVID-19 response by the Board of Health is being submitted for salary and expense reimbursement through the Department of Public Health. The Nurse also works with the Director of Administrative Services on updating the COVID-19 page of the Town website and answering questions the public may have. The PHN continues to meet every other day with public safety and administration to provide updates to the first responders and answer questions. The Public Health Nurse also has been providing weekly updates at the BOS meeting. See will give additional updates live during her report to the BOS.

The Board of Health continues to meet weekly to address policy changes from the State and to stay in communication with staff and the Hamilton BOH.

We continue to answer residents questions and concerns about the State’s guidance on reopening. We also have increased communications about mosquito season.

I want to conclude by acknowledging the hard work of the Board of Health staff. They are under recognized when it comes to the hard work they do during a crisis. The Health staff have been excellent communicators and very dedicated to safely continuing the services that allow our food service businesses

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to run, septic systems to be inspected, and COVID-19 cases to be managed and followed up on. I thank them for their hard work, patience, and responsiveness during this situation. \

Building Department:

As of May 18, per the Governor, all areas of construction have been reopened following the safety standards outlined by the state. There was an increase on code question inquiries and zoning questions as well as an increase in permit submissions and inspections. The DPW Admin Assistant continues to assist with fielding phone questions and scheduling and one of the interns has returned for the summer to help with the data entry for permitting.

We have been providing customer service to contractors looking to submit their upcoming projects on the online permitting system as well as setting up in person pick up and drop off times outside or plans and permits. This allows us to maintain physical distancing while permitting and continue assessing and collecting permitting fees.

This week, we continued to address zoning issues, work without permits, and review permits for new construction and additions/renovations. Several new constructions will be soon looking for occupancy permits and we’ve been conducting in person inspections (when safe) as well as video and photo appointments. We also have seen in increase in homeowner permits, probably due to physical distancing and the stay at home advisory. We also continue to see good use of the online permitting system by applicants of all trades.

Director of Administrative Services:

The Director of Administrative Services has been tracking COVID-19 related spending and submitting for reimbursements to the State when monies are available; updating the website and social media; providing admin support to Public Health Nurse; providing IT assistance to staff and Boards/Committees as we continue remote business; managing Zoom meetings for Boards and Committees; answering questions and concerns from residents and providing customer service for the Board of Health for essential services (i.e. questions from food services establishments, businesses, and residents); working with the COA to meet the needs of our seniors who need support or connecting them with a public health nurse; requesting supplies based on the information received from the 60+ resident phone banking, and providing communication assistance between BOH staff, elected BOH members, other Department Heads, and the Town Administrator and BOS.

For the past two week, Zoom calls were scheduled and managed for the BOS, Board of Health, Zoning Board of Appeals, Water Commission, Election Officer Training, and several internal meetings for Department Heads and support staff, and scheduling the meetings on Zoom for several boards and committees for the next few weeks. We still, to date, we have not had any so called “Zoom bombing” incidents. We have staff managing every Zoom call to prevent this from happening. The Director of Administrative Services also provided assistance in connecting appointed and elected officials with Zoom. The Director of Administrative Services also processed health and building permits, invoiced and collected permit fees, updated the website, and assisted contractors and homeowners with online permitting. The Director of Administrative completed spreadsheet updates for the FY 21 budget document and capital budget based on meetings with the TA, Interim FD, and Department Heads and drafted a memo highlighting the changes made as well as drafted a memo with the Interim Finance Director on the 1/12th budget and helped review that spreadsheet, in preparation for the BOS and FinCom Meetings based on feedback from the BOS and FC and the TA. Finally, the Director of Administrative services worked with the TA and Interim FD to finalize the budget and worked to finalize the updated warrant book.

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Executive Assistant to the Town Administrator’s Office – Nicci Roebuck

Highlights over this past week:

• Additions to the website including Board of Selectmen Zoom meeting information, meeting agendas, packets, meeting minutes, recent news, etc.

• Creating social media and website graphics • Planning and coordination with tent vendors, a/v vendors and staff for Annual Town Meeting • Coordinating insurance proposals and signatures • Assisted the Town Administrator with BOS meeting agenda and meeting packet preparation,

including Announcements, Consent Agenda and assembly of this TA Report Assessors – Steve Ozahowski, Principal Assessor

We have been working with Patriot Properties; they have been exceptionally helpful and clearly a major improvement over our prior vendor. We worked with our Treasurer/Collector (Sherrie) and were able to generate two “test” reports that we will need to submit next week.

Among the pending sales in Wenham are three properties (two at Spring Hill) with prices at or above $1m. 2 Charles Davis Drive closed at $1,340,000 at the end of May.

Numerous changes in car ownership in town have generated lots of excise tax bill activity, which Shirley has been able to handle efficiently.

Council on Aging – Jim Reynolds, Director

• Providing necessary local area elder service info & resources Mon – Fri, 9am – 4pm. o We publish the E-Wenhamite weekly on Monday at 1pm. o Received 10 (5 less) social service and wellness calls and Seniorcare referrals. o Provided 50 rides or pick ups (4 more than last week). o Online Zoom classes continue: added writing to 2 balance & strength classes, 1 social

discussion group, 1 adventure video grp & two meditation classes. o Online weekly FB ‘Live’ work out classes are being shared with other COAs. o Contacting HWCAM about broadcast of taped classes and church services.

• We continue to offer transportation. o Van runs weekly include: Tenderscrop, Vetinary Clinic, Market Basket, Acord FP, Stop and

Shop, and Shaw’s. CVS and Connolly’s Pharm, Burnatt’s Garage, Aubuchon Hardware Trips and medical - Lahey Cardiology and Dr. Gurley

o Acord Food Pantry has grab and go food bags available on Weds/Thurs which we pick up “directly” and deliver to residents. DOING A INCREDIBLE JOB!

• Weekly conference calls are hosted by Seniorcare on Fridays AT 11am with COA Directors from the 9 communities in our geographic area for updates. Bi-weekly call with State Reps office and other COA Directors in the Northern Essex County district on Tuesdays.

• Director/Outreach Coord phone calls – 1 ½ hours (1/2 hour increase) every day dedicated to calls. • Attending dire needs of public housing residents with Seniorcare’s Protective Services group, I&R

(information & referral) and making referrals to the nutrition department every week. 2 boxes of various kinds of meat were picked up at Seniorcare and delivered to residents through Acord.

• Connections to help with the isolation for our seniors include our Zoom classes and Jenn’s excellent weekly e-newsletter. Jenn connects via phone every week with residents.

• Working on File Project, organizing my 7 years as Director of the COA and painting my office.

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DPW – Bill Tyack, Director

The DPW is still shorthanded while trying to use up vacation time but we have been busy mowing all schools, cemeteries, parks, and town properties. Hopefully the budget will allow us to pave, repair sidewalks, and paint crosswalks soon.

DPW Administrative Assistant – Sheila Bouvier

I continue to assist the Highway, Water, Facilities, Cemetery, Tree Warden and Permitting Departments with any requests that arise. The DPW, Water, Tree Warden and Permitting overflow calls are forwarded from Town Hall directly to my Sprint Multiline. Call volume continues to increase as more businesses open up along with questions from residents. I am answering any emails that I receive along with the daily inquiries from vendors, contractors and residents, and I keep a call log to help easily communicate and track these issues. I continue to enter all departmental payroll timesheets and invoices/expense reports for Highway, Water, Facilities, Cemetery, Iron Rail and Tree Warden Departments in Soft Right for warrant processing. I am scheduling as well as billing for Final Water requests and Water Usage Reports for Contractors. The coordinating of burial arrangements with Burial Agent for Main Street and Iron Rail Cemeteries as required. Updating of the Cemetery database as needed. I am monitoring the SeeClickFix database and responding to any issues that arise, which includes coordinating with DPW Foreman Keith Carter. I am in touch daily with both Erik Mansfield and Bill Tyack by phone and email.

Facilities Manager – Michael Hrdy

Continuing execution of daily maintenance calls throughout town buildings. Weekly sanitization of buildings and DPW vehicles with electrostatic sanitizing gun. Meeting with multiple “Go back safely” companies in preparation of the opening of town buildings to the public. Locking in Plexi glass orders to reopen safely. Keeping sanitizing and cleaning products fully stocked. Working with Clean Team to ensure thorough disinfecting of buildings daily. Meetings at the Buker to come up with a safe plan for voting. Daily monitoring both on site and through MetaSys of town buildings HVAC components. Continued on call emergency maintenance service.

Finance Department

Interim Finance Director/Town Accountant – Chris Holak

As Finance Director/Town Accountant this week I have been entering and posting both payroll and AP warrants as well as cash receipts to the GL. I put our vendor checks in envelopes to be mailed out, created new vendors in Softright and I am checking emails and voicemails. I submitted our 1/12th budget for the month of July to the DOR and it has been approved, I updated the estimated cash flow analysis spreadsheet for the BOS and Finance Committee on their respective meeting nights. I am also working on allocating FY20 expenses to the new expense accounts that I have created in the GL for better budget tracking. I also have been working the Town Administrator and Director of Administrative Services on both the FY20 and FY21 budgets.

Treasurer / Collector – Sherrie LeBlanc

Busy, busy time here in Finance. I come into the office daily for about 4-6 hours per day depending on child care for my girls and the other house I am home working. I really zone in while here. I’ve been working on the usual treasurer/collector/HR duties mainly focusing on trying to clean up the books for Don’s departure at the end of the month. I am still posting packets, reversals, making adjustments and making sure they get to Chris in a timely fashion so that he can run the numbers for you. Also, I’ve been working closely with the Assessor’s office implementing their conversion to the new PATRIOT system. All in all, staying afloat, pushing through and making sure everything gets done, all the monies get into the bank and into Softright and making sure that we continue to pay all of our employees. Thx!

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Asst. Treasurer Collector/Payroll and Benefits Coordinator – Janet Sacco

• Payroll • Putting out excise fires • Entering payments for excise, water and Real Estate • Going through new insurance plans with a fine tooth comb to check for any adjustments or errors • Create MLC’s and mail them • Obtaining refunds from Altus Dental on 2 employees still on our bills that are no longer with us • Sorting Town Hall’s mail daily

Fire Department – Steve Kavanagh, Chief

I continue to have zoom meetings with the Town Administrator, Director of Administrative Services, Board of Health and the Police Department to discuss and stay current with all the changes happening with Covid-19. I attend all Board of Health meetings through zoom to hear the guidelines set by the state. I continue to meet with the different department heads and Town Administrator to come up with a safety and seating plan for the Annual Town Meeting.

Over the past week the department responded to several fire calls including covering the Town of Hamilton for a working fire and a Funeral. The department also covered The Town of Middleton on their working fire. The department responded to several medical calls with none of those calls being Covid related.

The department is looking to start training again along with starting the intern program in small groups while maintaining social distancing. We have not trained for several months and this will be very welcoming to the firefighters.

Drive-by birthday parties have slowed way down with places starting to open up. The department also participated in the graduation parade held for the Class of 2020 and was a great success.

Safety for the firefighters continues and we are constantly wiping down the station and vehicles with Clorox wipes and fogging the station twice a week. I will continue to work closely with the Town Administrator, Director of Administrative Services, Board of Health and the Police Department to stay on top of the changes with Covid-19.

Land Use Department

Planning Coordinator - Margaret Hoffman • Processing ZBA projects

o 96 Maple St Variance o Maplewoods 40B o 29 Pleasant St request for extension

• Processing Planning Bd Projects and facilitating June 11 Planning Bd meeting o 60 Arbor St o 1-2 Miles River ANR

• Training on hosting Zoom meetings • Assisting Con Com Coordinator to facilitate Spring Hill Erosion issues • Processing Local Action Unit application for 83 Dodge’s Row • Responding to resident inquiries regarding Zoning and Planning • Processing invoices and payroll

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Conservation and Open Space Coordinator - Missy Berry • Scheduled and attended site visit to 37 Grapevine Rd. to assess Conservation Commission

jurisdiction for pool. • Received and processed a new Request for Determination of Applicability for 4 Pleasant St. tree

removal. • Staffed and hosted the June 8th Conservation Commission meeting. • Drafted the Order of Conditions for 40 Batchelder Park. • Worked with commission to collect electronic signatures on outstanding permits. • Continued to coordinate with National Grid and the Food Project on electricity easement and form

of license. • Coordinated with PIE Rivers to become the municipal representative for Wenham to PIE Rivers. • Worked with Essex County Greenbelt and the Hamilton Wenham Open Land Trust on

Conservation Restriction for Knickerson Knoll. • Continued to monitor Cease and Desist Oder to Spring Hill, and communicated with developer,

MA DEP, Conservation Commission and peer reviewer on fixing erosion control issues on the site. Worked with Spring Hill, and DEP to evaluate erosion control plan updates and progress on additional Enforcement Order requirements.

• Handled several resident inquiries regarding Conservation Commission jurisdiction, and permits. • Continued to review building permits for Conservation Commission jurisdiction. • Continued to review and edit the town wide trail mapping deliverables from the Center for

Community GIS. Coordinated with ECTA on publishing of public trail maps, and adding missing trails to maps.

• Worked on draft Tree Removal Policy for the Conservation Commission.

Library – Kim Butler, Director

• The holds pick up window has been a huge success and residents are very happy to be able to get library materials again. In the last two weeks (since June 1) we have fulfilled 1,710 holds pick up requests.

• We will be adjusting the hours of the holds pick up window to include one evening a week for those that are working during the day. Starting June 15 the pick-up hours will be Monday-Wednesday 10:00am-3:00pm, Thursday 2:00pm-7:00pm, and Friday 10:00am-3:00pm.

• The Library is accepting returned materials through the outside book return slots. All items are being quarantined for at least three days before check-in. Since May 26 we have checked in 4,639 items.

• The online Summer Reading program will launch on Saturday, June 20. All residents of Hamilton and Wenham will receive a postcard in the mail outlining our new online format. The Friends of the Library generously paid for this mailing and all of our summer reading prizes. All ages – kids, teens, and adults – are welcome to participate and win some great prizes including a GoPro camera and gift certificates to local stores and restaurants.

• The children’s and teen librarian are working with the public schools on the summer reading book lists. This will be a bit more challenging this year but we will plan to order duplicate copies of books (and eBooks) in July.

• We await word from the Massachusetts Board of Library Commissioners for when inter-library loan delivery will restart. This is a huge undertaking for them and the delivery company as they have to

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deal with a large backlog of items from pre-COVID, pick-up items returned since COVID, and figure out how to quarantine items as well.

• I attended the first training on ARIS (Annual Report Information Survey) at the beginning of the month. These reports determine the amount of state aid the Library receives. The Board of Library Commissioners anticipates we will receive one state aid payment this year (instead of two) as has been the practice during recession years.

Police Department – Tom Perkins, Chief

Since reporting last our officers participated in joint walk with the Hamilton PD, Hamilton and Wenham Public Officials and residents to honor Mr. Floyd. As a result of the Floyd tragedy we fielded numerous calls/emails regarding resident concerns about police procedures. We were able to articulate very well our policies, procedures and training. This was due primarily to our Accreditation and Captain Dinapoli’s organization skills, as well as Massachusetts Police Training Committee being very proactive on the issues of Bias Training and Use of Force Training. I applaud Sergeant Machain,s efforts for organizing and tracking the Departments training program. Additionally we Initiated correspondence with community action group to facilitate police participation in answering residents’ concerns. Officer Chad Labrie, our NEMLEC Rapid Response Team Member, deployed to Boston and other municipalities as mutual aid to assist with protests which unfortunately turned violent and destructive. Also, with all that going on, our newest full time addition, Officer Phillips completed his second week of field training. He is acclimating very well to the Town and the Department. I credit the whole field training team, particularly Officer Labrie, for their efforts.

Recreation Department – Sean Timmons, Director

Finishing up our new programs for what we are calling summer 2.0. As you know we cancelled our summer park program and shifted to offering smaller in person programs which we are kicking off on July 6th. Our plan is to release these listing of programs, with our new COVID 19 protocols by next Friday. Working with the local boards of health to initiate phase 2 of the state guidelines. This includes youth programming, playgrounds, , and youth and adult sports. The goal is to have defined policies and procedures in place for these activities by next week.

Water Department – Erik Mansfield

The Water Department has been performing our daily testing and well checks. String trimming around hydrants, tanks and the wells is ongoing throughout the summer. Monthly bacteria sampling was done on June 5 and all samples came back negative. Our monthly report for MassDEP was completed and delivered electronically on June 9th. Water use has increased dramatically with the summer like weather and we are pumping over 500,000 gallons per day. The Water Commission voted at their June 4th meeting to ban the use of all non-essential outdoor water use beginning on June 5th. Flows in the Ipswich River have fallen below what MassDEP deems a sustainable level. The water ban includes the use of use of irrigation systems or sprinklers even those served by a private well. Hand watering is allowed between the hours of 5pm and 9am. More information about the water ban as well as helpful tips are available on the Town’s website. I have hand delivered to a number of homes notices about the ban to make sure they were made aware of the restriction. While we would prefer not to fine residents for not complying, the By-law does allow for fines up to $100 per violation. Sheila continues to work remotely answering phone calls, responding to emails, entering bills and assisting with permitting calls.

Consent Agenda Requested by: Town Administrator Action Sought: Approval

Proposed Motion(s)

MOVE that the Board of Selectmen vote to approve the consent agenda including the following:

• Open Session Meeting Minutes of May 16, 2020

• Executive Session Meeting Minutes of May 16, 2020 which are to be held

Additional Information

All draft and previously approved minutes are included for review in your packet.

Board Action

Motion Second In favor Opposed Disposition

A John

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

DRAFT CAH

BOS 5.19.2020 1/4

TOWN OF WENHAM Board of Selectmen

Meeting of May 19, 2020 Town Hall, 138 Main Street

Pursuant to the Open Meeting Law, M.G.L. Chapter 30 A, §§ 18-25, written notice posted by the Town Clerk delivered to all Board members, a meeting of the Board of Selectmen (BOS) was held on Tuesday May 19, 2020 at 5:30 pm virtually on zoom. The Town of Wenham has a three-member Board of Selectmen elected for three-year terms with one seat up for election each year. Catherine Harrison (2020); John Clemenzi (2021); Jack Wilhelm (2022) The Board of Selectmen serve as the chief executive body of the Town. The board's duties include in part appointing the Town Administrator and other board/committee members, developing goals and policies, preparing the town report, the annual budget, and presenting the warrant for Town Meeting. The Board typically meets the first & third Tuesday of each month at 6:30pm in Town Hall. The BOS meetings are posted on the Town calendar. All meetings are open to the public and may be viewed on local cable channels HWCAM.org or You Tube HWCAM. Please be advised that this open meeting is being broadcast live via Zoom and recorded for playback on-line, video on-demand viewing at hwcam.org. The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting. Not all items listed may in fact be discussed. Items may be taken out of order and at times that differ from those listed below. Other items not listed may also be brought up for discussion to the extent permitted by law. All participants wishing to address the Board of Selectmen must indicate so in the Zoom meeting chat. In response to the Covid19 Virus pandemic, the Massachusetts Governor closed all non-essential businesses and issued stay at home advisory. To comply with the Governor’s orders that there be no gatherings, this meeting took place virtually. It was confirmed all could be heard and votes would be taken by roll call. • Call to Order - With a quorum present, Mr. Wilhelm called the meeting to order at 5:30 pm. Selectmen present: Jack Wilhelm, Chair; John Clemenzi, Vice Chair; Catherine Harrison, Clerk Also present: Anthony Ansaldi, Town Administrator; Catherine Tinsley, Recording Secretary Executive Session –Union Personnel Vote: The selectmen voted unanimously by roll call vote to enter into executive session under M.G.L. Ch. 30A, § 21 (2) To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel and return to open session. The selectmen returned to open session at 5:51 pm. The Chairman called for a recess until 6:30 pm. Open session present: Jackie Bresnahan, Director of Administrative Services; Dianne Bucco Town Clerk; Chris Holak, Interim Finance Director; Sherrie LeBlanc, Treasurer/Collector; Janet Sacco, Asst. Treasurer Collector/ Payroll Benefits Coordinator; Public Nurse Maribeth Ting; Board of Health Chair Dr. Andrew Ting; Police Chief Perkins and Captain DiNapoli; Fire Chief Kavanagh and Deputy Chief Baxter; Jim Reynolds, Council on Aging Director; Kim Butler, Library Director; Margaret Hoffman, Planning Coordinator; Steve Ozahowski, Assessor; Dean Pedersen, Chair Veteran Committee; Nicci Roebuck, Executive Administrator; Michelle Bailey and Stacey Metternick, School Committee; Vinny Leone, HWRSD Assistant Superintendent of Finance & Administration; Gary Cheeseman, selectman candidate Announcements • Memorial Day Remembrance, Monday, May 25– Dean Pedersen, Veteran’s Committee Chair, announced a video for

Memorial Day will be shown on HWCAM in lieu of a live program. • COVID-19 Public Health Forum - Thursday, May 21, 3:00pm HWCAM TV and Zoom • The annual town elections are June 25, 2020 at Buker School. Reports • Town Administrator Departmental Weekly Updates During COVID-19 Crisis, May 12, 2020 Residents were asked to take a 10-question survey on the town’s web site regarding the concerns they may have about the election and the annual town meeting. Consent Agenda • Minutes – Open Session: April 28, 2020; Executive Session: April 28, 2020

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BOS 5.19.2020 2/4

Vote: The BOS voted unanimously by roll call vote to approve the consent agenda including the following Open Session Meeting Minutes of April 28, 2020 & Executive Session Meeting Minutes of April 28, 2020, to be held. New Business • Discussion and potential vote to Letter of Support to Allocate FY20 North Shore Home Consortium Funds to Harborlight

Community Partners, Inc. for Maple Woods Senior Affordable Housing Project. Letter to BOS from J. Hostler, Chairman Wenham Affordable Housing Trust, May 14, 2020 Email to A. Ansaldi from A. DeFranza re HOME funds, April 23, 2020 Letter from Harborlight Community Partners to Chairman Wilhelm, April 22, 2020

Mr. Ansaldi reported that the Affordable Housing Trustees voted unanimously on May 7 to recommend favorable action to the BOS to allocate Wenham’s share of the HOME Consortium funds to Harborlight for Maple Woods senior affordable housing project. It was noted the amount of the funds was (approximately) $6,000. Ms. Harrison, as the BOS representative on the Affordable Housing Trust, mentioned that the Trust looked into the possibility for affordable home owners in Wenham to access the HOME funds for repairs, etc. but this process can be a difficult undertaking. Vote: The selectmen voted unanimously by roll call vote to authorize the Town Administrator to execute a letter of support on behalf of the Town of Wenham for FY20 & FY21 North Shore HOME consortium Funds to be allocated to be allocated to Harborlight Community Partners, Inc. for the Maple Woods Senior Affordable Housing Project. • Discussion and potential vote Letter of Support for Alternative Method of Assessment - Hamilton Wenham Regional

School District (HWRSD) 1/12the budget Letter from V. Leone to A. Ansaldi re letter of support for Alternative Method of Assessment, May 11, 2020 Massachusetts Department of Elementary and Secondary Education Guidelines on FY2021 RSD Interim or 1/12

Budget Process, April 23, 2020 PowerPoint Presentation

Ms. Harrison introduced the discussion that the Department of Elementary and Secondary Education released guidance on school district requirements in order to have the Commissioner approve their 1/12th budget for FY21. The School District is responsible to obtain letters of support for using the Alternative Assessment Method or, if not approved, acknowledgement that the district’s budget would be calculated using the statutory method. According to the Regional Agreement. HWRSD uses an Alternative Method of Assessment when assessing our member town budgets using the allocation process of a three-year rolling average to calculate the assessment to the towns. This letter will accompany the proposed budget and must be signed and submitted to the Department of Elementary and Secondary Education by June 1. Mr. Leone spoke in detail on the methods of assessments and referenced a PowerPoint presentation. Currently under the Alternative Method the assessment is based on a 3-year rolling student average as of October 1and was used for the FY21 budget approved by the school committee on February 12: Hamilton share 63.86% / Wenham share 36.14%.

FY21 gross operating budget: $38,297,952 / Net operating budget assessment base: $ 31,675,279 Hamilton assessment $20,227,833 / Wenham Assessment $11,447,446

The statutory method requires each town to contribute their minimum required contribution and remaining assessment is determined by a 3-year rolling student average as of October 1: Hamilton $20,289,721 / Wenham $11,385,558 Mr. Leone identified that the difference between the two methods is $61,888 more to Hamilton and less to Wenham. Mr. Clemenzi questioned the student head count process and if it is certified. Mr. Leone said this was done by the school principals, certified through the superintendent and submitted to the Department of Education. The students counted are those enrolled in the public-school system on October 1 (including out of district students) but choice students are subtracted before, and not included in, the town assessment. There is no credit for students that leave the district mid-year. Mr. Wilhelm questioned if this (student count) data was audited and suggested the count be certified independently for accuracy. Michelle Bailey, member of the school committee responded that registration is of minors and names included in the count is not public but the Towns get an enrollment report without names or addresses. Ms. Bailey observed the enrollment is entered into a computer system and is not hand counted and errors are minimized; this is verified by the state. Mr. Wilhelm continued to question hiring an outside entity to verify the process and that the count was accurate. Mr. Leone will contact the Department of Education to see what can be done. Powers and Sullivan Auditors are the auditors for the HWRSD, they will be asked about performing accuracy confirmation. Mr. Wilhelm questioned and Mr. Leone verified that a 1/12 budget is based on FY20 budget and not the FY21 budget. Mr. Wilhelm asked if a 1/12 budget is used how the payments are credited to the final FY21 budget. Mr. Leone clarified that payments made in a 1/12 budget will be “subtracted off the top of the final budget.”

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BOS 5.19.2020 3/4

Vote: The BOS voted unanimously by roll call vote to sign the letter of support for the use of the Alternative Method of Assessment for the HWRSD FY2021 1/12th budget. • Treasurer - General Obligation Taxable Bond Anticipation Notes (BAN) Letter from Hilltop Securities to S. LeBlanc, Treasurer/ Collector May 12, 2020 Commonwealth of Massachusetts Town of Wenham Bond Anticipation Note New Money and Renewal Taxable

May 28, 2020 The Commonwealth of Massachusetts Certificate of Town Clerk Annual Town Meeting Saturday April 7, 2019 Certificate of Vote Article 14 & Article 16

Mr. Ansaldi explained the Saturday, April 7, 2018 Town Meeting Approved Article 14 to authorize borrowing for Iron Rail Capital Needs in the amount of $245,000, and Article 16 for Special Legislation appropriation and authorized borrowing for Longfellow Road and South Street road improvements & betterment assessments in the amount of $242,450. BANS are renewed annually. The breakdown for these BANS: $202,742 for Iron Rail and $242,500 for the Longfellow Road betterment. Mr. Clemenzi questioned if the properties on Longfellow Road and South Street were assessed for the betterment. Mr. Ansaldi said the chief assessor, Steve Ozahowski was working on the betterment assessments as 100% participation is required; all but 6 have been confirmed. One property is for sale but the relator has assured the town the assessment would be paid in full. Engineers Weston & Sampson are expected to begin the permitting application for the work on Longfellow Road and South in time for this (2020) construction season. Vote: The Board of Selectmen voted unanimously by roll call vote to sign the Bond Anticipation Note, issued on May 28, 2020 in the amount of $445,192.00 with an interest rate of 1.58% to TD Bank, N.A. • COVID-19 Discussion

o Update from the Public Health Nurse Ms. Ting reported 18 residents in Wenham have tested positive for COVID-19 with 16 have recovered. The number of people in quarantine is 21 with 20 completing their quarantine and 2 deaths have been attributed to COVID-19. The Governor’s new guidance is referenced as “Safer at Home” and recommends that people only leave the house for groceries, medical care and places of worship. Phase 1 has some areas opening for recreation and activities on Memorial Day. Ms. Ting reiterated there is no change in the gathering limitation of more than 10 people, and if you cannot maintain a physical distancing of 6 feet or more from other people when outside, than face coverings are recommended and continued handwashing. With this change of guidance, Ms. Ting suggested the robocall feature be used to update residents on the changes. The public health forum is May 21 at 3 pm via zoom or HWCAM. The BOH meets tomorrow at 8:30am and to discuss limitations to outdoor activities. Dr. Ting participated in this discussion and that the Governor’s phase-one plan includes outdoor activities, starting on May 25. Dr. Ting reviewed that the BOH and BOS voted on April 28th, to extend its outdoor facilities closure through May 18, 2020 in line with the Governor’s orders and proposed the BOS take action to open outdoor areas. This would allow the BOH to vote at their meeting tomorrow and outdoor area’s open for Memorial Day and stay in line with the Governor’s orders. Mr. Wilhelm asked Dr. Ting to specify what would be open and Dr. Ting responded and identified town parks, trails (including the Rail Trail), and recreation areas i.e. Pingree Park but with the caveat that there be no gathering of 10 or more people, sharing of sport equipment (i.e. basketball). This does not include opening playgrounds or Pleasant Pond. It was noted that the trail along the Wenham Canal is under the jurisdiction on the Salem Beverly Water Board and not the town. It was noted that about 30% of the Rail Trail is in Wenham and other communities have not closed the Rail Trail. The parking lot in Wenham for the Rail Trail would be open, but the no parking order along Route 97 remains in place due to safety. Ms. Bresnahan explained the power of the closure/ re-opening order comes from both the BOH and BOS, but fines can only be established by the BOH. The town may maintain stricter orders than the Governor. Ms. Harrison supported the BOH approve stricter orders, than the Governors, if it’s right for Wenham. Vote: The BOS voted unanimously by roll call vote to amend current closure of outdoor facilities to allow for the reopening of trails, athletic fields and parks but not playground equipment, effective tomorrow, May 20, 2020 subject to a written detailed description of the changes being sent to the Town Administrator and subject to his approval. • Coronavirus Aid, Relief, and Economic Security Act (the “CARES” Act) Letter re Federal Coronavirus Relief Fund from Executive Office for Administration and Finance, M. Hefferman,

Secretary of Administration & Finance to Chief Executives of Massachusetts Cities. / Towns, May 14, 2020 Letter re FY20 Aid to Municipalities for COvide-19 Costs from Executive Office for Administration and Finance, M.

Hefferman, Secretary of Administration & Finance to Chief Executives of Massachusetts Cities/ Towns, May 14, 2020

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BOS 5.19.2020 4/4

Mr. Ansaldi summarized that the Federal Coronavirus Aid, Relief, and Economic Security Act (the “CARES Act”) includes funds for Massachusetts governments to use to pay costs incurred in responding to the COVID-19 outbreak. Wenham has been allocated $465,878 which can be used under three conditions: (1) “Necessary expenditures incurred due to the public health emergency with respect to COVID–19” (Funds may not be used to substitute for lost revenue); (2) Not budgeted as of March 27, 2020 when the CARES Act was enacted (these funds may not supplant state or municipal spending); (3) Incurred on or after March 1, 2020, up to December 30, 2020. Specifically, for Wenham, these funds would be used for the increased trash fees due to residents at home more and necessary materials and supplies for employees to work from home, and assigning an officer at (closed) public locations to hand out coronavirus educational material, to the public. Mr. Ansaldi continues to lobby the legislation for CARES funds to be used by towns for loss revenue. • FY21 Budget - Preliminary (no action) Memo to BOS, Town Administrator from C. Holak re 1/12th budget dated may 14, 2020 Discussion and potential approval of submitting a 1/12the budget to the Division of Local Services (Department of

Revenue) for FY21 Mr. Holak explained a 1/12 budget is a not as simple as dividing the budget by 12 and not a long-term solution. A 1/12 budget is based on FY20 costs. He noted that there are initial costs at the beginning the fiscal year that need to be paid and some that receive a discount when paid in full in July. Mr. Holak referenced a draft FY21 July 1 preliminary budget/ Mr. Clemenzi questioned how Community Preservation funds are applied in a 1/12 budget used and was told they are not available and may not be spent until appropriated by town meeting and alternative funding sources are needed. The town hall debt payment is due August 1. (Note; this date was subsequently corrected to August 15) Mr. Wilhelm requested a summary schedule be created showing the differences between a fiscal year budget and a 1/12 budget and those exceptions. Ms. Harrison questioned the process and when the BOS must submit a 1/12 budget to Department of Revenue (DOR). Mr. Holak said that the BOS must approve a 1/12 budget, certified by the Town Clerk and submitted to DOR. A 1/12 budget will be submitted for July in the event it is needed. This process continues each month a 1/12 budget is required. • Presentation of Amended FY21 Budget Memo re Fy 21 Budget May 14, 2020 Overview FY21 Budget, updated May 14, 2020

Ms. Bresnahan gave an overview of the FY21 budget to be discussed at the finance committee meeting tomorrow. Ms. Bresnahan referenced the round table discussion with Senator Tarr and Representative Hill said for municipalities and schools to expect at least a 20% reduction in state aid. The FY21 budget was amended using a 25% reduction in state aid and decreases in town revenues and reduced use of free cash. Other proposed amendments to reduce the FY21 budget include moving time sensitive capital projects into the operating budget and capital being purchased with free cash to a later date (fall town meeting). All town departments reviewed and amended their expense budgets with no service impact cuts. No cuts or adjustments were made to the FY21 Hamilton Wenham Regional School District budget. There are proposed changes to some part time positions and summer help. The overall updated projections:

Revenue: $20,266,655 Expenses: $21,350,395 The town’s updated operating budget deficit is approximately $1,083,740.

This preliminary budget information to be further discussed by the BOS and no action was taken. Ms. Harrison questioned why there is a projected decrease in revenue from Gordon College. Mr. Holak responded that calls to Gordon College have been decreasing overall and currently the school is closed during the pandemic. Mr. Clemenzi asked to continue to see the updated revenue and cash flows from Finance Department. • Adjourn- The BOS unanimously adjourned by roll call vote at 8:08 pm Respectfully Submitted By Catherine Tinsley 5.29.2020

________________________________________________________________

New Business – COVID-19 Update from the Board of Health & Public Health Nurse

Requested by: BOH, Public Health Nurse Action Sought: Update and approval

Proposed Motion(s)

Discussion Dependent

Additional Information

Board of Health Chairman Dr. Andrew Ting or Wenham Public Health Nurse Maribeth Ting will be providing an update to the BoS.

Board Action

Motion Second In favor Opposed Disposition

B

Jack

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

Reopening Data Metrics

2,462 2,4122,319

2,243 2,179 2,136 2,115 2,109 2,070 2,0021,906

1,8251,743 1,696 1,659 1,6181,800

1,500

2,100

2,400

2,7003-day average of # of COVID patients in Hospital

Metric Values

1513 12

9 8 8 8 9 97 7 7

46 5 5

0

20

15

5

10

Number of hospitals using ICU surge capacity

3 day average of # of COVID positive deaths

8172 75 70 68

61 62 63 60 56 54 5544 41

100

0

60

20

40

80

May 30

May 31

May 21

May 20

May 29

May 22

May 23

May 24

May 26

May 25

May 27

May 28

Jun 1

Jun 2

Jun 3

Jun 4

Consecutive days of decline in the metric

Total days since highest observed value

-55% 37 43

-76% 0 51

-73% 2 39

7 day average of positive test rate

4%

6%

8%

10%

5.8%

8.6%9.0% 8.8%8.8%

7.9%8.6%

8.2%7.8% 7.5%

7.0% 6.7% 6.5% 6.3%

5.4% 5.1%

-82% 52 52

Date

% change since April 15th

Daily COVID-19 cases in four states

Apr

15

Jun

2

Mar

6

Mar

10

Mar

14

Mar

18

Apr 3

May

9

Mar

30

Apr

23

Mar

22

1,000M

ar 2

6

Apr 7

Apr

11

Apr

19

Apr

27

May

1

3,000

2,500

May

5

May

13

May

17

May

21

May

25

May

29

Jun

60

500

1,500

2,000

3,500

4,000

4,500

5,000New YorkNew Jersey

Massachusetts Rhode Island

Source: MAVEN; covidtracking.com

7-da

y av

erag

e of

dai

ly n

umbe

r of C

OVI

D-1

9 ca

ses

(nor

mal

ized

to M

A po

pula

tion)

REOPENING: PHASE 2 – CAUTIOUSThe phased reopening gives businesses permission to reopen, but reopening is not mandatory. Businesses should refer to the Sector-Specific Protocols and best practices for detailed guidance on reopening and should follow a self-certification process.

• Retail, with occupancy limits

• Childcare facilities and day camps, with new detailed guidance

• Restaurants, outdoor table service only

• Hotels and other lodgings, no events, functions, or meetings

• Warehouses and distribution centers• Personal services without close physical contact, such as home cleaning,

photography, window washing, career coaching, education tutoring

• Post-secondary, higher education, vocational-tech, and occupation schools, only for the purpose of completing required courses for graduation

• Youth and adult amateur sports, with detailed guidance

• Outdoor recreation facilities, including pools, playgrounds, driving ranges

• Professional sports practices, no games and no public admissions

• Non-athletic youth instructional classes in arts/education/life skills, groups of <10

• Driving and flight schools• Outdoor historical spaces, no functions or gatherings, no guided tours

• Funeral homes, with occupancy limits

• Indoor table service at restaurants• Close-contact personal services, with

restrictions, including:• Hair removal• Hair replacement and scalp

treatment• Nail care• Skin care• Massage therapy• Makeup salons and makeup

application services• Tanning salons• Tattoo, piercing, and body art

services• Personal trainers, with restrictions

Phase 2: Cautious

Step 1: June 8th Step 2: TBD

The following businesses will be eligible to reopen, subject to their ability to comply with all mandatory safety standards:

Full list and safety protocols available at:Mass.Gov/Reopening

25

-26

-242-92

-75-95

-64 -61

46

-122

-73-86

-68

-37-24

-2

6

-121

-87 -80 -77-90

27

-47

-104

0

50

-250

-50

-200

-150

-100

Jun

2

May

22

May

11

May

12

May

13

May

18

May

14

Jun

3

May

15

May

16

May

17

May

19

May

20

May

21

May

23

May

30

May

24

May

25

May

31

May

26

May

27

Jun

4

Jun

1

May

28

May

29

3,127

2,7672,692

2,5972,533

2,472 2,5182,396

2,3232,237

2,169 2,132 2,108 2,106 2,1121,991

1,9041,824

1,7471,657 1,684 1,637

1,533

2,000

0

3,000

1,000

3,101

2,859

COVID-19 Total Hospital CensusTotal COVID-19 patients in the HospitalNet change in COVID-19 patients in the hospital

Net

cha

nge

in C

OV

ID-1

9 pa

tient

s in

the

hosp

ital (

susp

ecte

d an

d co

nfirm

ed)

Total CO

VID-19 patients in the hospital (suspected and confirm

ed)

Source: DPH data (Survey data self reported by hospitals)

818794 781

749 747

702674 672 675

647628

610

558 556 560 556529

485453

436404 394 393 401

350

0

100

200

300

700

500

400

600

800

900

5

-24-13

-32

-2

-45

-28

-2

3

-28-19 -18

-52

-2

4

-4

-27

-44

-32

-17

-32

-10-1

8

-51

0

-80

-40

-60

-20

May

19

May

13

May

11

May

12

May

28

May

14

May

15

May

16

May

17

May

18

May

20

May

21

Jun

4

May

22

May

23

May

24

May

25

May

26

May

27

May

29

May

30

Jun

2

May

31

Jun

1

Jun

3

COVID-19 ICU CensusTotal COVID-19 patients in the ICUNet change in COVID-19 patients in the ICU

Net

cha

nge

in C

OVI

D-1

9 pa

tient

s in

the

ICU

(sus

pect

ed a

nd c

onfir

med

)

Total CO

VID-19 patients in the IC

U (suspected and confirm

ed)

Source: DPH data (Survey data self reported by hospitals)

New Business –Deputy Police Chief Contract Approval of Deputy Police Chief Kevin DiNapoli Contract Requested by: Town Administrator Action Sought: Contract Approval

Proposed Motion(s)

MOVE that the Board of Selectmen agree to the terms in conditions as set forth in the contract

for Deputy Police Chief Kevin DiNapoli effective June 16, 2020 through June 30, 2023.

Additional Information

Attached, please find the contract for Deputy Chief Kevin DiNapoli which will be effective from

June 16, 2020 through June 30, 2023.

Board Action

Motion Second In favor Opposed Disposition

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

C Catherine

1

MEMORANDUM OF AGREEMENT DEPUTY POLICE CHIEF

Agreement made as of June 16, 2020 between the Town of Wenham ("Town") and its Police Deputy Chief.

Whereas, the Town seeks to secure the services of Mr. Kevin DiNapoli as Deputy Police Chief under the terms set forth below, and the Deputy wishes to accept the position under such terms;

THEREFORE, the Town and Deputy DiNapoli agree as follows:

I. TERM

Employment under this Agreement commences as of June 16, 2020 and shall terminate on June 30, 2023. Thereafter, this Agreement shall continue to remain in effect until either party notifies the other in writing, of its intent to terminate this Agreement. Notwithstanding the above, the Town may terminate this Agreement at any time for just cause, the determination of which is at the sole discretion of the Town.

The Town appreciates and recognizes Deputy Chief DiNapoli’s experience and commitment to the Town of Wenham. Therefore, upon the retirement of Chief Perkins, Deputy Chief DiNapoli will be named the next full-time permanent Police Chief and a 3-year contract will be negotiated accordingly; provided, however, that at such time, there are no circumstances present which would give rise to the Town to not appoint him as Police Chief.

II. DUTIES AND RESPONSIBILITIES

During the term of this Agreement, under the general direction of the Chief of Police, the position is responsible for the supervision, coordination and control of the Sergeants. The Deputy’s specific duties are outlined in the attached Job Description as approved by the Board of Selectmen and as shall be modified from time to time. The Deputy Chief shall diligently, faithfully, and competently perform the duties and responsibilities listed in his attached Job Description, as well as responsibilities required or imposed upon him in accordance with the laws and regulations of the Commonwealth; Town policies; Directives of the Board of Selectmen and Town Administrator; and the provisions of this Agreement.

III. HOURS OF WORK

Deputy Chief DiNapoli agrees to devote that amount of time and energy which is

2

necessary for him to properly and faithfully perform the duties as Deputy Chief and the Deputy shall not work less than forty (40) hours per week. The Deputy recognizes that the proper performance of his duties and responsibilities under the Agreement will require him to devote time outside of prescribed or regularly scheduled work hours. The Deputy shall generally work a Monday through Friday day schedule, or as may be amended by the Chief of Police. Time spent at evening meetings or hearings may be counted towards his forty (40) working hour’s weekly commitment. This is a salaried position without any standing for overtime compensation, except as delineated in Section V(E).

IV. COMPENSATION

A. In consideration of the faithful, diligent and competent performance of Mr. DiNapoli and his duties as Deputy Chief as provided in this Agreement, the Town shall pay Mr. DiNapoli an hourly rate of $53.07 ($110,385.60) for the period through June 30, 2020, payable in bi-weekly installments at the same time as other employees of the Town are paid.

B. The Board of Selectmen may increase Mr. DiNapoli’s base salary on an annual basis to account for cost of living adjustments and based upon their review of his performance as determined by the Police Chief during the employee evaluation process. Any cost of living adjustments and/or merit increases awarded in a given fiscal year shall be included in the base pay in any subsequent year.

In the absence of the Chief, the Deputy will assume the powers, duties and responsibilities of the Chief, subject to any limitations set by the Chief. The Deputy will not be eligible for any additional compensation while serving as Acting Chief.

V. BENEFITS

A. The Deputy shall be entitled to the following sick leave benefits:

Accrue one and one quarter (1¼) days of paid sick leave for each month of service with the Town. Sick leave may be accumulated to a maximum of one-hundred eighty (180 days), with any sick leave used to be deducted from the accumulated total. Sick leave may be used for personal illnesses and injuries. In addition, up to five (5) days/year may be used for the care of immediate family members. Sick leave with pay is to be awarded only when the Deputy Chief is unable to perform his duties by reason of sickness or injury, or when he needs to care for immediate family members for said reasons. After five (5) working days of sickness, a doctor’s certificate of disability may be required by Town Administrator.

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B. During the term of this Agreement, the Deputy shall be entitled to an annual clothing of $1,150 and cleaning allowance of $250.

C. During the term of this Agreement, the Deputy shall be entitled to an annual accreditation stipend of $1,500 consistent with the sworn police personnel (including the Chief of Police).

D. Deputy DiNapoli shall receive four (4) weeks' vacation per year that shall accrue at a rate of 1.67 vacation days per month. Up to ten (10) unused vacation days may be carried over from one fiscal year to the next; however, at no time will Deputy DiNapoli take more than five (5) weeks of paid vacation time in any one fiscal year. Upon the resignation, retirement, or any other termination of employment, Deputy DiNapoli shall be paid for all vacation days accrued but not taken. The time of taking said vacation shall be subject to the approval of the Chief of Police.

E. Other than as set forth above, the Deputy Chief shall be eligible for such employee benefits as are normally provided to full-time Town employees, pursuant to applicable policies.

F. The Deputy shall be eligible for private Police Details after all of the union members have refused. At the discretion of the Chief of Police, the Deputy shall also be eligible for overtime shifts after all of the union members have refused, and shall be compensated at the current hourly rate of the senior most Sergeant for such additional work.

VI. MEMBERSHIP FEES AND LEGAL DEFENSE REIMBURSEMENT

The Town shall pay for Deputy DiNapoli's membership as an Associate Member in Massachusetts Chiefs of Police Association and for the Legal Defense Fund. The Deputy Chief shall be reimbursed for reasonable expenses incurred in the course of his duties, in accordance with the Town's existing policies and procedures. These expenses might include seminars, travel, lodging, meals, and mileage for personal vehicle use. Availability of a town vehicle (as in some departments) would preclude some of these reimbursements.

VII. PROFESSIONAL ACTIVITIES

Deputy Chief DiNapoli may accept speaking, writing, lecturing or other engagements of a professional nature, provided that they do not interfere with or detract from his duties as Police Deputy Chief.

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VIII. ENTIRE AGREEMENT

This Agreement embodies the whole Agreement between the Town and the Police Deputy Chief. This Agreement supersedes any and all prior Agreements or understandings of the parties. This Agreement may not be changed except by agreement in writing, signed by all parties.

__________________________ ____________________________

Jack Wilhelm, Select Chair Kevin DiNapoli, Deputy Chief ____________________________ ____________________________

Date Date

____________________________

Catherine Harrison, Selectman ____________________________

Date

____________________________

John Clemenzi, Selectman ____________________________

Date

New Business - Appointments Public Safety & Town Officer Annual Appointments Requested by: Town Administrator, Police Chief & Fire Chief Action Sought: Appointment

Proposed Motion(s)

• MOVE that the Board of Selectmen appoint all those in the attached lists for a one year term

beginning July 1, 2020 and ending June 30, 2021. (see attachment pages 2 and 3)

• MOVE that the Board of Selectmen appoint Winslow E. Mulry as Tree Warden for a three year

term beginning July 1, 2020 and ending June 30, 2023. (see attachment page 3)

Additional Information

Attached please find the list of an annual Public Safety Appointments and Town Officer Appointments for the 2021 fiscal year as requested by Police Chief Tom Perkins, Fire Chief Stephen Kavanagh, Director of Administrative Services Jackie Bresnahan and the Town Administrator.

Board Action

Motion Second In favor Opposed Disposition

D John

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

2

Public Safety Annual Appointments (One Year Term) • Police Department: Chief Thomas C. Perkins, Deputy Chief Kevin J. DiNapoli,

Sergeant Michael J. Mscisz, Sergeant Christopher J. Machain, Sergeant David T. Marsh, Patrolman Amanda L. Cecchini, Patrolman Chad M. Labrie, Patrolman John P. Phillips, Detective Jason Lucontoni

• Reserve Officers: Steven T. Farinato, David R. Farry, John C. Freitas, Kevin D. Kelley, II, Travis J. Kneeland, Wesley S. Izidoro, Lawrence M. Nestor, Daniel K. O’Connell, Reini Perez, Michael F. Perry, Brian J. Pratt, Christopher T. Sanborn, Anthony Santo, Richard J. Sherry, Scott W. Wood

• Administrative Assistant: Susan M. Hersee

• Chaplain: Dean W. Pederson

• Liquor Agent: Kevin J. DiNapoli

• Police Matrons: Susan M. Hersee, Catherine E. Tinsley

• Animal Control Officer: Stephen B. Kavanagh

• Animal Control, Indigenous: Stephen B. Kavanagh

• Fire Department: Deputy Chief and Fire Prevention Officer Jeffrey W. Baxter, Call Deputy Chief Daniel C. Sullivan, Firefighter and Call Captain John H. Joyce, Call Lieutenant Michael T. Binns, Call Lieutenant Gary P. Blaney, Call Lieutenant Thomas D. Curran, Call Lieutenant Christopher J. Jones, Call Lieutenant Sean P. McCarthy

• Call Firefighters: Nickolas D. Bean, Richard C. Bertone, Denzel B. Birth, Benjamin P. Blanchette, Jason E. Braley, Robert Y. Gallinelli, Stephen M. Koutrakis, Ryan C. LeBoeuf, Anthony C. Nickas, Erica R. Poitras, Michael P. Reynolds, Michael D. Schroeder, Chris G. Swiniuch, Leonard K. Tuneburg, William E. Wildes

• Provisional Call Firefighters: Cooper L. Gennodie

• Chaplain: Reverend Michael Duda

• Oil Burner Inspector: Jeffrey W. Baxter

3

Town Officer Annual Appointments (One Year Term) • ADA Coordinator: James Reynolds

• Assistant Inspector of Wires: Denis F. Curran, Jr.

• Eastern Essex Veterans District Representative: John A. Clemenzi

• Eastern Essex Veterans District Representative, Alternate: William J. Wilson, III

• Fence Viewer: Angelo P. Salamone

• Inspector of Wires: Robert J. Brown

• Interim Finance Director & Town Accountant: Christopher T. Holak

• Local Inspectors: Richard Maloney, E. Peter Swindell

• Plumbing & Gas Inspector: Kevin Dash

• Plumbing & Gas Inspector Assistant: David Pareen

• Moth Work, Superintendent of: Winslow E. Mulry

• Parking Clerk: Nicole J. Roebuck

• Plumbing & Gas Inspector: Kevin Dash

• Plumbing & Gas Inspector, Assistant: David Pereen

• Records Access Officer: Dianne K. Bucco

• Town Counsel: KP Law

• Treasurer/Collector: Sherrie L. LeBlanc

Town Officer Annual Appointments (Three Year Term) • Tree Warden: Winslow E. Mulry

From: Tom PerkinsTo: Nicole RoebuckSubject: Re: Public Safety AppointmentsDate: Friday, June 12, 2020 9:45:56 AM

So approved, thanks Nicci

Sent from my iPhone

On Jun 12, 2020, at 9:42 AM, Nicole Roebuck <NRoebuck@wenhamma.gov>wrote:

Hi guys, Based on your requests for adjustment, see the list of Public Safety Appointmentsbelow and reply with your approval as soon as you can. Thank you,Nicci

<!--[if !supportLists]-->· <!--[endif]-->Police Department: Chief Thomas C.Perkins, Deputy Chief Kevin J. DiNapoli, Sergeant Michael J.Mscisz, Sergeant Christopher J. Machain, Sergeant David T.Marsh, Patrolman Amanda L. Cecchini, Patrolman Chad M. Labrie,Patrolman John P. Phillips, Detective Jason Lucontoni

<!--[if !supportLists]-->· <!--[endif]-->Reserve Officers: Steven T. Farinato,David R. Farry, John C. Freitas, Kevin D. Kelley, II, Travis J.Kneeland, Wesley S. Izidoro, Lawrence M. Nestor, Daniel K.O’Connell, Reini Perez, Michael F. Perry, Brian J. Pratt,Christopher T. Sanborn, Anthony Santo, Richard J. Sherry, ScottW. Wood

<!--[if !supportLists]-->· <!--[endif]-->Administrative Assistant: Susan M.Hersee

<!--[if !supportLists]-->· <!--[endif]-->Chaplain: Dean W. Pederson

<!--[if !supportLists]-->· <!--[endif]-->Constable: Calvin M. Perkins

<!--[if !supportLists]-->· <!--[endif]-->Liquor Agent: Kevin J. DiNapoli

<!--[if !supportLists]-->· <!--[endif]-->Police Matrons: Susan M. Hersee,Catherine E. Tinsley

<!--[if !supportLists]-->· <!--[endif]-->Animal Control Officer: Stephen B.

Kavanagh

<!--[if !supportLists]-->· <!--[endif]-->Animal Control, Indigenous: StephenB. Kavanagh

<!--[if !supportLists]-->· <!--[endif]-->Fire Department: Deputy Chief andFire Prevention Officer Jeffrey W. Baxter, Call Deputy Chief DanielC. Sullivan, Firefighter and Call Captain John H. Joyce, CallLieutenant Michael T. Binns, Call Lieutenant Gary P. Blaney, CallLieutenant Thomas D. Curran, Call Lieutenant Christopher J.Jones, Call Lieutenant Sean P. McCarthy

<!--[if !supportLists]-->· <!--[endif]-->Call Firefighters: Nickolas D. Bean,Richard C. Bertone, Denzel B. Birth, Benjamin P. Blanchette, JasonE. Braley, Robert Y. Gallinelli, Stephen M. Koutrakis, Ryan C.LeBoeuf, Anthony C. Nickas, Erica R. Poitras, Michael P. Reynolds,Michael D. Schroeder, Chris G. Swiniuch, Leonard K. Tuneburg,William E. Wildes

<!--[if !supportLists]-->· <!--[endif]-->Provisional Call Firefighters: CooperL. Gennodie

<!--[if !supportLists]-->· <!--[endif]-->Chaplain: Reverend Michael Duda

<!--[if !supportLists]-->· <!--[endif]-->Oil Burner Inspector: Jeffrey W.Baxter

Nicci RoebuckExecutive AssistantTown Administrator’s Office Town of Wenham138 Main Street, Wenham, MA 01984978-468-5520 x2

From: Stephen B. KavanaghTo: Nicole RoebuckSubject: Re: Public Safety AppointmentsDate: Friday, June 12, 2020 10:01:36 AM

Looks good to me Nicci. Thank you.

Sent from my iPhone

On Jun 12, 2020, at 9:42 AM, Nicole Roebuck <NRoebuck@wenhamma.gov>wrote:

Hi guys, Based on your requests for adjustment, see the list of Public Safety Appointmentsbelow and reply with your approval as soon as you can. Thank you,Nicci

<!--[if !supportLists]-->· <!--[endif]-->Police Department: Chief Thomas C.Perkins, Deputy Chief Kevin J. DiNapoli, Sergeant Michael J.Mscisz, Sergeant Christopher J. Machain, Sergeant David T.Marsh, Patrolman Amanda L. Cecchini, Patrolman Chad M. Labrie,Patrolman John P. Phillips, Detective Jason Lucontoni

<!--[if !supportLists]-->· <!--[endif]-->Reserve Officers: Steven T. Farinato,David R. Farry, John C. Freitas, Kevin D. Kelley, II, Travis J.Kneeland, Wesley S. Izidoro, Lawrence M. Nestor, Daniel K.O’Connell, Reini Perez, Michael F. Perry, Brian J. Pratt,Christopher T. Sanborn, Anthony Santo, Richard J. Sherry, ScottW. Wood

<!--[if !supportLists]-->· <!--[endif]-->Administrative Assistant: Susan M.Hersee

<!--[if !supportLists]-->· <!--[endif]-->Chaplain: Dean W. Pederson

<!--[if !supportLists]-->· <!--[endif]-->Constable: Calvin M. Perkins

<!--[if !supportLists]-->· <!--[endif]-->Liquor Agent: Kevin J. DiNapoli

<!--[if !supportLists]-->· <!--[endif]-->Police Matrons: Susan M. Hersee,Catherine E. Tinsley

<!--[if !supportLists]-->· <!--[endif]-->Animal Control Officer: Stephen B.

Kavanagh

<!--[if !supportLists]-->· <!--[endif]-->Animal Control, Indigenous: StephenB. Kavanagh

<!--[if !supportLists]-->· <!--[endif]-->Fire Department: Deputy Chief andFire Prevention Officer Jeffrey W. Baxter, Call Deputy Chief DanielC. Sullivan, Firefighter and Call Captain John H. Joyce, CallLieutenant Michael T. Binns, Call Lieutenant Gary P. Blaney, CallLieutenant Thomas D. Curran, Call Lieutenant Christopher J.Jones, Call Lieutenant Sean P. McCarthy

<!--[if !supportLists]-->· <!--[endif]-->Call Firefighters: Nickolas D. Bean,Richard C. Bertone, Denzel B. Birth, Benjamin P. Blanchette, JasonE. Braley, Robert Y. Gallinelli, Stephen M. Koutrakis, Ryan C.LeBoeuf, Anthony C. Nickas, Erica R. Poitras, Michael P. Reynolds,Michael D. Schroeder, Chris G. Swiniuch, Leonard K. Tuneburg,William E. Wildes

<!--[if !supportLists]-->· <!--[endif]-->Provisional Call Firefighters: CooperL. Gennodie

<!--[if !supportLists]-->· <!--[endif]-->Chaplain: Reverend Michael Duda

<!--[if !supportLists]-->· <!--[endif]-->Oil Burner Inspector: Jeffrey W.Baxter

Nicci RoebuckExecutive AssistantTown Administrator’s Office Town of Wenham138 Main Street, Wenham, MA 01984978-468-5520 x2

From: Jacqueline BresnahanTo: Nicole RoebuckSubject: RE: AppointmentsDate: Friday, June 12, 2020 10:06:30 AM

All set! One thing. Dave is Pereen (all e’s) Jackie BresnahanDirector of Administrative ServicesTown of Wenham138 Main Street – (978)468-5520 x. 4permitting@wenhamma.gov

From: Nicole Roebuck Sent: Friday, June 12, 2020 10:04 AMTo: Jacqueline BresnahanSubject: Appointments Jackie, Please reply with your approval of the annual appointments on a fiscal year cycle for the PermittingDepartment in FY21:

· Assistant Inspector of Wires: Denis F. Curran, Jr.

· Fence Viewer: Angelo P. Salamone

· Inspector of Wires: Robert J. Brown

· Local Inspectors: Richard Maloney, E. Peter Swindell

· Plumbing & Gas Inspector: Kevin Dash

· Plumbing & Gas Inspector Assistant: David Pareen

· Plumbing & Gas Inspector: Kevin Dash

· Plumbing & Gas Inspector, Assistant: David Pareen

Nicci RoebuckExecutive AssistantTown Administrator’s Office Town of Wenham138 Main Street, Wenham, MA 01984978-468-5520 x2

From: winslowmulryTo: Nicole RoebuckSubject: Re: Tree Warden & Moth Work, SurveyorDate: Friday, June 12, 2020 10:39:27 AM

Sounds good to me. Just to confirm it’s a 3 year appointment on Tree Warden and an annualappointment on Moth. Any guidance on budgets for the coming fiscal year?

ThanksWinC 978.578.5822landscapeplanners.us

On Jun 12, 2020, at 10:11 AM, Nicole Roebuck <NRoebuck@wenhamma.gov> wrote:

Hi Win, Just confirming that you are still interested in and willing to serve as the Tree Wardenand Moth Work, Superintendent of. Please reply as soon as you are able. Thank you,Nicci

Nicci RoebuckExecutive AssistantTown Administrator’s Office Town of Wenham138 Main Street, Wenham, MA 01984978-468-5520 x2

Part I ADMINISTRATION OF THE GOVERNMENT

Title VII CITIES, TOWNS AND DISTRICTS

Chapter 41 OFFICERS AND EMPLOYEES OF CITIES, TOWNS ANDDISTRICTS

Section 106 TREE WARDEN; APPOINTMENT; TERM

Section 106. If the town provides by vote or by-law that the tree wardenshall be appointed, such appointment shall be made by the board ofselectmen. The term of such appointment shall be for three years.

In any city or in a town which exceeds ten thousand inhabitants andwhich provides by vote, by-law or by ordinance that the tree warden shallbe appointed, such appointment shall be made by the mayor, with theapproval of the city council or by the board of selectmen. In such city ortown, the tree warden shall exercise the duties of tree warden and ofinsect pest control. Such tree warden shall be qualified by training andexperience in the field of arborculture and licensed with the departmentof food and agriculture in accordance with the provisions of section tenof chapter one hundred and thirty-two B. The term of such appointmentshall be for three years.

New Business – July 11, 2020 Annual Town Meeting Discussion and potentially approving location and time. Requested by: Town Administrator Action Sought: Procedural, Policy

Proposed Motion(s)

MOVE that the Board of Selectmen vote to hold July 11, 2020 Annual Town Meeting at

_____________ with a start time of _______ o’clock.

Additional Information

On June 2, 2020, the Board of Selectmen selected July 11, 2020 for the Annual Town Meeting and decided that it should be held outdoors, under a tent, which was the majority of respondents to the Town Survey selected. The original date of Town Meeting was April 4, 2020 but was postponed due to the COVID-19 pandemic.

Board Action

Motion Second In favor Opposed Disposition

E1Jack

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

Atent for Rent, Inc.

100' x 180' Victorian TentSeating for 262 Guests

12 Chairs Stage Left/Right

STAGE Town Podium

5 people 1 Town Counsel, 3 BOS, 1 Town Admin.

7 people 1 Chris, 5 Finance Committee, 1 Town

90 Chairs 90 Chairs

Town Podium

Wenham Annual Town Meeting Set up – July 11, 2020

Large Rear Projection Screen

Tables on floor with 6’ between people

Microphones

Small 6’ x 6’ stage

7 Chairs 5 Chairs

1 Stool

Approximate Tent Location

New Business – July 11, 2020 Annual Town Meeting Vote to re-open Warrant, amend, potentially postpone articles and close warrant Requested by: Town Administrator Action Sought: Procedural, Policy

Proposed Motion(s)

(1) MOVE that the Board of Selectmen vote, pursuant to MGL C.39,§10 to re-open the

warrant for the Saturday, July 11, 2020 Annual Town Meeting.

(2) Move that the Board of Selectmen vote to amend Article 3 (Override-Town) and postpone

the following articles (list attached) until a Special Town Meeting in the Fall of 2020.

(3) MOVE that the Board of Selectmen vote, pursuant to MGL C.39,§10 to close the warrant

for the Saturday, July 11, 2020 Annual Town Meeting and to direct that the constable post

said warrant forthwith..

Additional Information

(1) Attached is a complete list of warrant articles as of February 25, 2020. A draft list of warrant articles that were inserted prior to the COVID-19 pandemic.

(2) Article 3 is the Town Override. The pandemic caused us to review the FY21 budget and reduce revenue estimates and expenses. We have also switched health insurance plans and the Essex Tech assessment was lower than was previously estimated. We were able to reduce the override from $361,640 to $239,006. The recommendation to the Selectmen would be to postpone all capital and non-financial articles to the Fall 2020 Town Meeting

(3) A proposed list of articles is attached and Selectmen will vote to close the Warrant.

Board Action

Motion Second In favor Opposed Disposition

E2 Jack

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

Articles – ATM 2020

1. Levy limit budget

2. Free cash to balance the budget

3. Override - Town

4. Override -loose leaf pick up- contingent on 3

5. Override - School

6. School debt authorization and exclusion – FY 21 capital

7. Town debt authorization and exclusion – fire truck

8. Free cash for one-time capital

9. Cemetery- trust fund acceptance

10. Cemetery- maintenance transfer

11. Water reserve transfer ($35k)

12. Chapter 90 acceptance

13. CPA Appropriations

14. Transfer from water surplus for SCADA ($150k)

15. Recodify – general bylaw

16. Recodify - zoning bylaw

17. Demolition Delay general bylaw

18. Meals Excise tax

19. Room occupancy tax

20. Citizens Petition

21. Election of Officers and ballot questions

Red is consent agenda

Article # Description of Article Article # Description of Article Article # Description of Article

1 Levy limit budget 1 Levy limit budget 1 Free cash for one-time capital

2 Free cash to balance the budget 2 Free cash to balance the budget 2 Transfer from water surplus for SCADA ($150k)3 Override - Town 3 Override - Town 3 Recodify – general bylaw

4 Override -loose leaf pick up- contingent on 3 4 Override -loose leaf pick up- contingent on 3 4 Recodify - zoning bylaw

5 Override - School 5 Override - School 5 Demolition Delay general bylaw6 School debt authorization and exclusion – FY 21 capital 6 Town debt authorization and exclusion – fire truck 6 Meals Excise tax

7 Town debt authorization and exclusion – fire truck 7 Cemetery- trust fund acceptance 7 Room occupancy tax

8 Free cash for one-time capital 8 Cemetery- maintenance transfer 8 Citizens Petition

9 Cemetery- trust fund acceptance 9 Water reserve transfer ($35k)

10 Cemetery- maintenance transfer 10 Chapter 90 acceptance

11 Water reserve transfer ($35k) 11 CPA Appropriations

12 Chapter 90 acceptance 12 School debt authorization and exclusion – FY 21 capital

13 CPA Appropriations

14 Transfer from water surplus for SCADA ($150k)15 Recodify – general bylaw

16 Recodify - zoning bylaw

17 Demolition Delay general bylaw

18 Meals Excise tax 19 Room occupancy tax

20 Citizens Petition

21 Election of Officers and ballot questions

Red is consent agenda

PRE COVID-19 AFTER COVID-19 POSTPONNED ARTICLES

New Business – July 11, 2020 Annual Town Meeting Determine order in which articles appear; direct posting Requested by: Town Administrator Action Sought: Procedural, Policy

Proposed Motion(s)

MOVE that the Board of Selectmen vote the following order of the warrant articles for which

they are to appear on the warrant for the Annual Town Meeting on July 11, 2020:

1. Budget Appropriations (levy limit)2. Use of Free Cash to Balance Budget3. Operating Override – Town4. Operating Override – Loose Leaf5. Operating Override ‐ School6. Town debt authorization and exclusion – fire truck7. Cemetery‐ trust fund acceptance8. Cemetery‐ maintenance transfer9. Water reserve transfer ($35k)10. Chapter 90 acceptance11. CPA Appropriations12. School debt authorization and exclusion – FY 21 capital

Additional Information

On June 2, 2020, the Board of Selectmen selected July 11, 2020 for the Annual Town Meeting and decided that it should be held outdoors, under a tent, which was the majority of respondents to the Town Survey selected. The original date of Town Meeting was April 4, 2020 but was postponed due to the COVID-19 pandemic.

Board Action

Motion Second In favor Opposed Disposition

E3Jack

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

Articles – ATM – Financial Priorities (Recommended 

Order) 

Red indicates consent agenda  1. Budget Appropriations (levy limit) 2. Use of Free Cash to Balance Budget 3. Operating Override – Town 4. Operating Override – Loose Leaf  5. Operating Override ‐ School 6. Town debt authorization and exclusion – fire truck 7. Cemetery‐ trust fund acceptance 8. Cemetery‐ maintenance transfer 9. Water reserve transfer ($35k) 10. Chapter 90 acceptance  11. CPA Appropriations  12. School debt authorization and exclusion – FY 21 capital  

Articles 1 and 2 authorize the levy limit budget appropriations and authorize the use of free cash to balance the levy limit budget. 

Articles 3 and 4 authorize operating overrides for the Town and School budget to fund level services. Articles 5 and 12 are debt authorizations and exclusions for the fire truck and School Capital respectively.  

Articles 6‐9 are consent agenda articles. Articles 7 and 8 are annual transactions for Cemetery Commission funds. Article 9 transfers water funds into reserve for future infrastructure. Article 10 allows the Town to spend state aid for road work once the Town receives those funds. 

Article 11 includes the CPA appropriations, including Town Hall debt and several other projects.  

The above represents the articles that would need to be completed by the ATM and that could not wait until the fall.  

Articles not included, but will be needed on the agenda for the fall: ‐Water Capital Project for SCADA ‐Free Cash for Town Capital (including vehicle replacement, IT replacement and building repair) ‐Local Option for Meals Excise ‐Local option for Room Occupancy tax ‐Plus various zoning and general bylaw ‐Citizens Petition  

New Business – July 11, 2020 Annual Town Meeting Adopt Article Recommendations Requested by: Town Administrator Action Sought: Procedural, Policy

Proposed Motion(s)

MOVE that the Board of Selectmen vote to [support/not support] the following articles in the

July 11, 2020 Annual Town Meeting warrant.

1. Budget Appropriations (levy limit) 2. Use of Free Cash to Balance Budget 3. Operating Override – Town 4. Operating Override – Loose Leaf 5. Operating Override ‐ School 6. Town debt authorization and exclusion – fire truck 7. Cemetery‐ trust fund acceptance 8. Cemetery‐ maintenance transfer 9. Water reserve transfer ($35k) 10. Chapter 90 acceptance 11. CPA Appropriations 12. School debt authorization and exclusion – FY 21 capital

Additional Information

The list of the all proposed warrant articles is attached.

Board Action

Motion Second In favor Opposed Disposition

E4 Jack

Wenham Board of Selectmen AGENDA ACTION REQUEST

June 16, 2020

WARRANT FOR THE ANNUAL TOWN MEETING

WENHAM, MASSACHUSETTS

Saturday, July 11, 2020 Essex, ss

To either of the Constables of Wenham, in said County,

GREETINGS:

In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the

inhabitants of said Town qualified to vote in the Town Affairs and elections. The Town

Meeting will take place at Pingree Park located on Main Street in said Town on Saturday, the

eleventh of July, 2020 at ___ A/PM.

ARTICLE 1: Annual Operating Budget Appropriations - Town

and Schools (balanced budget)

To see if the Town will determine what sum of money may be necessary to defray the Town’s

expenses for Fiscal Year 2021, the twelve month period beginning July 1, 2020 and ending June 30,

2021, including expenses for the Town and Regional School District; make appropriations for the same

and determine the source thereof; provided, however, that the budget proposed hereunder is intended,

in concert with Article 2, to provide for a budget within the Town’s levy limit.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 2: Use of Free Cash to Balance the Budget

To see what sum of money the Town will vote to transfer from Free Cash to be used to balance the

budget for the period July 1, 2020 to June 30, 2021.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 3: Override - Town Annual Operating Budget

To see if the Town will vote to raise and appropriate an additional sum of $237,924 for the purposes of

funding a portion of the Town’s Annual Operating Budget for the fiscal year beginning July 1, 2020;

provided, however, that the vote taken hereunder shall be expressly contingent upon approval by the

Comment [A1]: Articles 1 and 2 provide for a combined balanced total

$20,409,795

Comment [A2]: Total to balance budget: $499,085

Comment [A3]: Original $361,640 Updated $ 237,924

voters at an election of a Proposition 2½, so-called, override allowing the Town to raise the funds

appropriated hereunder outside the limits established by MGL Chapter 59, Section 21C.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 4: Override - Loose Leaf Pick-Up

To see if the Town will vote, only if positive action is taken under Article 3, to raise and appropriate an

additional sum of $50,000 for loose leaf pick-up for the fiscal year beginning July 1, 2020; provided,

further, however, that the vote taken hereunder shall be expressly contingent upon approval by the

voters at an election of a Proposition 2½, so-called, override allowing the Town to raise the funds

appropriated hereunder outside the limits established by MGL Chapter 59, Section 21C.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 0-5-0

Vote needed: Simple Majority

ARTICLE 5: Override – Regional School District Annual

Operating Budget To see if the Town will vote to raise and appropriate an additional sum of $723,722 for the purposes of

funding a portion of the Town’s annual assessment for the Hamilton Wenham Regional School District

budget for the fiscal year beginning July 1, 2021, provided, however, that the vote taken hereunder

shall be expressly contingent upon approval by the voters at an election of a Proposition 2 ½, so-called,

override, allowing the Town to raise the funds appropriated hereunder outside the limits established by

MGL Chapter 59, Section 21C. Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 3-2-0

Vote needed: Simple Majority

ARTICLE 6: Debt Authorization and Exclusion - Fire Truck

To see if the Town will vote to appropriate the sum of $475,000 to purchase and equip a new fire

truck, including all other incidental and related costs; and, as funding therefor, to determine whether

this amount shall be raised and appropriated, transferred from available funds, or borrowed; if

borrowed, to authorize the Treasurer, with the approval of the Board of Selectmen to issue bonds or

notes of the Town therefor in accordance with MGL Chapter 44, Section7(1) or any other enabling

authority, and, further, that any premiums received by the Town upon the sale of any bonds or notes

issued pursuant to this vote, less any premium applied to the payment of costs of issuance of such

bonds or notes, may be applied to the payment of costs approved by this vote in accordance with MGL.

Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs by a

like amount; provided, however, that the vote taken hereunder shall be expressly contingent upon

approval by the voters at an election of a Proposition 2½, so-called, debt exclusion allowing the Town

to raise the money needed to repay the principal and interest on such bonds or notes outside the limits

established by MGL Chapter 59, §21C.

Or take any action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 4-0-0

Vote needed: 2/3 Majority

* CONSENT CALENDAR FOR WARRANT ARTICLES 7-10*

ARTICLE 7: Cemetery and Other Trust Funds

To see if the Town will vote to accept the Cemetery and other Trust Funds received in FY 2019, as

printed in Part I of the Town Report and on file with the Town Clerk.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 8: Cemetery Maintenance Fund Transfer

To see if the Town will vote to authorize the Treasurer to transfer the sum of $6,000 from the Sale of

Cemetery Lots - Receipts Reserved for Appropriation account to be used with the amounts

appropriated for Highway Department expenditures under Article 1 for the care and operation of the

three cemeteries in the Town of Wenham.

Or take any action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 9: Transfer from Water Operating Budget to Water

Capital Reserve Fund

To see if the Town will vote to transfer the sum of $35,000 from the FY 2021 Water operating budget

into the Water Capital Reserve account.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 10: Road Work – Chapter 90 Funding

To see if the Town will vote from available funds a sum of money for work on Town Roads, subject to

conditions detailed by the Massachusetts Department of Transportation Highway Division, pursuant to

MGL Chapter 30, Section 39M; Chapter 149, Section 44J; and Chapter 149, Section 26-27F; said work

to conform to the requirements of the Massachusetts Department of Transportation Highway Division.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 11: CPA Reservations and Appropriations

To see if the Town will vote to: hear and act on the report of the Community Preservation Committee

(“CPC”) for FY 2021; appropriate from the Community Preservation Fund (“CPF”) FY 2021

estimated annual revenues a sum of money to meet the necessary and proper expenses of the CPC for

FY 2021; and, further, to expend or set aside, whether from CPF FY 2021 estimated annual revenues

or otherwise, as recommended by the CPC, sums of money for: acquisition, creation and preservation

of open space; acquisition, creation, preservation, rehabilitation, and restoration of land for recreational

use; acquisition, preservation, rehabilitation, and restoration of historic resources; acquisition, creation,

preservation and support of community housing; and for the rehabilitation and restoration of open

space or community housing acquired under the Community Preservation Act (“CPA”), to include the

following items numbered 1 through 4, below.

Or take any other action relative thereto.

1) Transfer from FY2021 CPF FY2021 estimated annual revenues and reserve the total sum of

$128,025, for each of the three purposes of the CPA, and the sum of $290,225 to the FY

2021 Budgetary Reserve; and, further, appropriate from FY2021 CPF FY2021 estimated

annual revenues the sum of $8,500 to the CPC Administrative Account for the necessary

and proper expenses of the CPC for FY 2021, as follows:

Transfer and Reserve from CPF FY2021 Estimated Annual

Revenues

$ 42,675 Historic Resources Reserve

$ 42,675 Open Space & Recreation Reserve

$ 42,675 Community Housing Reserve

$290,225 FY 2021 Budgetary Reserve

Appropriate from CPF FY2021 Estimated Annual Revenues

$8,500 CPC Administrative Expenses

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 8-0

Vote needed: Simple Majority

2.) Transfer from the Community Preservation Fund the total sum of $124,000 for FY2021

debt service on the borrowing for the rehabilitation of the historic Town Hall, of which the

sum of $42,696 shall come from the Historic Resources Reserves and the sum of $81,804

shall come from the FY2020 CPA Budgetary Reserve.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 8-0

Vote needed: Simple Majority

3.) Transfer the sum of $1,200 from the Community Preservation Fund Open Space and

Recreation Reserve for the purpose of the purchasing and installing the so-called

Wenham Canal Bench, including all incidental and related expenses, which project is

described in detail in the application submitted to the Community Preservation Committee

on December 30, 2019, located on the attached map, such sum to be expended under the

direction of the Open Space and Recreation Committee.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 7-1

Vote needed: Simple Majority

4.) Amend the vote taken under Article 12 of the April 6, 2019 Annual Town Meeting

approving a grant of $50,000 to the Community House, Inc. for the heating system, as part

of the preservation and rehabilitation of the historic Community House located at 284 Bay

Road, Hamilton, Massachusetts, by reducing the term of the required historic preservation

restriction to 29-years, and, further, to reset the deadline provided for commencement of the

project and lapse of the appropriation authorized under said Article 12 to July 1, 2021,

unless an extension is granted prior thereto by the Board of Selectmen following a

determination that the project has moved forward in good faith.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 8-0

Vote needed: Simple Majority

Commentary: In 2005, the Town adopted the Community Preservation Act, and began accumulating

funds drawn from a 3% surcharge on our Wenham real estate taxes, with the first $100,000 of

assessed value being exempt from that surcharge. To date, we have collected approximately $4

million in local property taxes and the Town has received approximately $2.5 million in state matching

funds. Money from this CPA fund can be used to pay for projects that qualify. CPA mandates that

each year, the Town must set aside from its CPA income at least 10% each for open space, community

housing, and historic preservation funds. Operation of and initial selection of grants from the CPA

funds so collected are made by an appointed Community Preservation Committee. The Committee

reviews eligible needs in the town and grant applications, and its recommendation is required for

Town Meeting to appropriate CPA funds for specific projects.

Section 1 allocates projected FY 2021 revenues from local property tax collections and state matching

funds to the various required funds and allocates the administrative expenses for FY 2021. Sections 2

through 4 of this article set forth the CPC recommended grants for FY 2021. If all proposed project

funding and transfers are approved by Town Meeting this year, the account balances for each fund

will be as follows: $99,260 in the CPA Fund Balance; $209,421 in budgetary reserves; $718,687 in

open space fund; $0.00 in historic preservation fund; $42,675 in community housing fund; for a total

fund balance of $1,070,043. There remains $1,108,005 in the CPA fund for allocations made by Town

Meeting that have not yet by spent by applicants.

Consistent with the new CPA application format as of FY 19, this year’s appropriations to any non-

municipal entity include language authorizing the Board of Selectmen to act on behalf of the Town to

establish grant agreements and/or restriction agreements with each of these applicants to ensure

compliance with the CPA statute. Some of this year’s appropriations also include contingencies to

protect the Town’s interests and to guarantee that the projects move forward as presented by the

applicants. Section 4 does not make any new allocations for the Community House, but does amend the

motion language from a preservation restriction “in perpetuity” to a 29-year restriction, which

reflects past grant agreements between applicants and the Board of Selectmen.

ARTICLE 12: Debt Authorization and Exclusion – Regional

School District Capital Plan

To see what action the Town will take, in accordance with MGL Chapter 71, Section 16(d), with

respect to a borrowing authorized by the Hamilton-Wenham Regional School District School

Committee in the amount of $958,000 for the purchase and equipping of the below items listed in the

District’s FY 21 Capital Projects Budget, including the payment of all incidental or related costs:

Security Infrastructure Improvements $ 350,000

Elementary School Facilities Study & Educational Plan $ 250,000

Classroom Furniture & Equipment $ 120,000

Replace Sidewalks at Middle School $ 110,000

Athletic Campus Improvement Project - Design/Project Services $ 65,000

Network Infrastructure Improvement (Phase 1 of 4) $ 63,000

TOTAL $ 958,000

provided, however, that the vote taken hereunder shall be expressly contingent upon approval by the

voters at an election of a Proposition 2 ½, so called, debt exclusion allowing the Town to raise the

money needed to repay its share of the principal and interest on such bonds or notes outside the limits

established by MGL Chapter 59, Section 21C.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 4-0-0

Vote needed: Simple Majority

And you are hereby directed to serve this warrant by posting attested copies thereof at Town Hall,

Hamilton-Wenham Regional Library, Senior Center, and on the bulletin board outside the Fire Station

seven days at least before the time of the meeting aforesaid.

THEREOF FAIL NOT and make return of this warrant, with your doings thereon, to the Town Clerk,

at the time and place of holding the meeting aforesaid.

Given under our hands this _____ of June, 2020.

________________________

John O. (Jack) Wilhelm

________________________

John Clemenzi

________________________

Catherine Harrison

“In pursuance of the above written warrant, I have this _____ day of June, 2020, posted the attested

copies thereof as directed therein.”

ATRUE COPY ATTEST:

____________________________

Constable of the Town of Wenham

Date:

WARRANT FOR THE ANNUAL TOWN MEETING

WENHAM, MASSACHUSETTS

Saturday, July 11, 2020 Essex, ss

To either of the Constables of Wenham, in said County,

GREETINGS:

In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the

inhabitants of said Town qualified to vote in the Town Affairs and elections. The Town

Meeting will take place at Pingree Park located on Main Street in said Town on Saturday, the

eleventh of July, 2020 at ___ A/PM.

ARTICLE 1: Annual Operating Budget Appropriations - Town

and Schools (balanced budget)

To see if the Town will determine what sum of money may be necessary to defray the Town’s

expenses for Fiscal Year 2021, the twelve month period beginning July 1, 2020 and ending June 30,

2021, including expenses for the Town and Regional School District; make appropriations for the same

and determine the source thereof; provided, however, that the budget proposed hereunder is intended,

in concert with Article 2, to provide for a budget within the Town’s levy limit.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 2: Use of Free Cash to Balance the Budget

To see what sum of money the Town will vote to transfer from Free Cash to be used to balance the

budget for the period July 1, 2020 to June 30, 2021.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 3: Override - Town Annual Operating Budget

To see if the Town will vote to raise and appropriate an additional sum of $237,924 for the purposes of

funding a portion of the Town’s Annual Operating Budget for the fiscal year beginning July 1, 2020;

provided, however, that the vote taken hereunder shall be expressly contingent upon approval by the

voters at an election of a Proposition 2½, so-called, override allowing the Town to raise the funds

appropriated hereunder outside the limits established by MGL Chapter 59, Section 21C.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 4: Override - Loose Leaf Pick-Up

To see if the Town will vote, only if positive action is taken under Article 3, to raise and appropriate an

additional sum of $50,000 for loose leaf pick-up for the fiscal year beginning July 1, 2020; provided,

further, however, that the vote taken hereunder shall be expressly contingent upon approval by the

voters at an election of a Proposition 2½, so-called, override allowing the Town to raise the funds

appropriated hereunder outside the limits established by MGL Chapter 59, Section 21C.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 0-5-0

Vote needed: Simple Majority

ARTICLE 5: Override – Regional School District Annual

Operating Budget To see if the Town will vote to raise and appropriate an additional sum of $723,722 for the purposes of

funding a portion of the Town’s annual assessment for the Hamilton Wenham Regional School District

budget for the fiscal year beginning July 1, 2021, provided, however, that the vote taken hereunder

shall be expressly contingent upon approval by the voters at an election of a Proposition 2 ½, so-called,

override, allowing the Town to raise the funds appropriated hereunder outside the limits established by

MGL Chapter 59, Section 21C. Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 3-2-0

Vote needed: Simple Majority

ARTICLE 6: Debt Authorization and Exclusion - Fire Truck

To see if the Town will vote to appropriate the sum of $475,000 to purchase and equip a new fire

truck, including all other incidental and related costs; and, as funding therefor, to determine whether

this amount shall be raised and appropriated, transferred from available funds, or borrowed; if

borrowed, to authorize the Treasurer, with the approval of the Board of Selectmen to issue bonds or

notes of the Town therefor in accordance with MGL Chapter 44, Section7(1) or any other enabling

authority, and, further, that any premiums received by the Town upon the sale of any bonds or notes

issued pursuant to this vote, less any premium applied to the payment of costs of issuance of such

bonds or notes, may be applied to the payment of costs approved by this vote in accordance with MGL.

Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs by a

like amount; provided, however, that the vote taken hereunder shall be expressly contingent upon

approval by the voters at an election of a Proposition 2½, so-called, debt exclusion allowing the Town

to raise the money needed to repay the principal and interest on such bonds or notes outside the limits

established by MGL Chapter 59, §21C.

Or take any action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 4-0-0

Vote needed: 2/3 Majority

* CONSENT CALENDAR FOR WARRANT ARTICLES 7-10*

ARTICLE 7: Cemetery and Other Trust Funds

To see if the Town will vote to accept the Cemetery and other Trust Funds received in FY 2019, as

printed in Part I of the Town Report and on file with the Town Clerk.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 8: Cemetery Maintenance Fund Transfer

To see if the Town will vote to authorize the Treasurer to transfer the sum of $6,000 from the Sale of

Cemetery Lots - Receipts Reserved for Appropriation account to be used with the amounts

appropriated for Highway Department expenditures under Article 1 for the care and operation of the

three cemeteries in the Town of Wenham.

Or take any action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 9: Transfer from Water Operating Budget to Water

Capital Reserve Fund

To see if the Town will vote to transfer the sum of $35,000 from the FY 2021 Water operating budget

into the Water Capital Reserve account.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 10: Road Work – Chapter 90 Funding

To see if the Town will vote from available funds a sum of money for work on Town Roads, subject to

conditions detailed by the Massachusetts Department of Transportation Highway Division, pursuant to

MGL Chapter 30, Section 39M; Chapter 149, Section 44J; and Chapter 149, Section 26-27F; said work

to conform to the requirements of the Massachusetts Department of Transportation Highway Division.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Vote needed: Simple Majority

ARTICLE 11: CPA Reservations and Appropriations

To see if the Town will vote to: hear and act on the report of the Community Preservation Committee

(“CPC”) for FY 2021; appropriate from the Community Preservation Fund (“CPF”) FY 2021

estimated annual revenues a sum of money to meet the necessary and proper expenses of the CPC for

FY 2021; and, further, to expend or set aside, whether from CPF FY 2021 estimated annual revenues

or otherwise, as recommended by the CPC, sums of money for: acquisition, creation and preservation

of open space; acquisition, creation, preservation, rehabilitation, and restoration of land for recreational

use; acquisition, preservation, rehabilitation, and restoration of historic resources; acquisition, creation,

preservation and support of community housing; and for the rehabilitation and restoration of open

space or community housing acquired under the Community Preservation Act (“CPA”), to include the

following items numbered 1 through 4, below.

Or take any other action relative thereto.

1) Transfer from FY2021 CPF FY2021 estimated annual revenues and reserve the total sum of

$128,025, for each of the three purposes of the CPA, and the sum of $290,225 to the FY

2021 Budgetary Reserve; and, further, appropriate from FY2021 CPF FY2021 estimated

annual revenues the sum of $8,500 to the CPC Administrative Account for the necessary

and proper expenses of the CPC for FY 2021, as follows:

Transfer and Reserve from CPF FY2021 Estimated Annual

Revenues

$ 42,675 Historic Resources Reserve

$ 42,675 Open Space & Recreation Reserve

$ 42,675 Community Housing Reserve

$290,225 FY 2021 Budgetary Reserve

Appropriate from CPF FY2021 Estimated Annual Revenues

$8,500 CPC Administrative Expenses

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 8-0

Vote needed: Simple Majority

2.) Transfer from the Community Preservation Fund the total sum of $124,000 for FY2021

debt service on the borrowing for the rehabilitation of the historic Town Hall, of which the

sum of $42,696 shall come from the Historic Resources Reserves and the sum of $81,804

shall come from the FY2020 CPA Budgetary Reserve.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 8-0

Vote needed: Simple Majority

3.) Transfer the sum of $1,200 from the Community Preservation Fund Open Space and

Recreation Reserve for the purpose of the purchasing and installing the so-called

Wenham Canal Bench, including all incidental and related expenses, which project is

described in detail in the application submitted to the Community Preservation Committee

on December 30, 2019, located on the attached map, such sum to be expended under the

direction of the Open Space and Recreation Committee.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 7-1

Vote needed: Simple Majority

4.) Amend the vote taken under Article 12 of the April 6, 2019 Annual Town Meeting

approving a grant of $50,000 to the Community House, Inc. for the heating system, as part

of the preservation and rehabilitation of the historic Community House located at 284 Bay

Road, Hamilton, Massachusetts, by reducing the term of the required historic preservation

restriction to 29-years, and, further, to reset the deadline provided for commencement of the

project and lapse of the appropriation authorized under said Article 12 to July 1, 2021,

unless an extension is granted prior thereto by the Board of Selectmen following a

determination that the project has moved forward in good faith.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 5-0-0

Recommendation of the Community Preservation Committee: 8-0

Vote needed: Simple Majority

Commentary: In 2005, the Town adopted the Community Preservation Act, and began accumulating

funds drawn from a 3% surcharge on our Wenham real estate taxes, with the first $100,000 of

assessed value being exempt from that surcharge. To date, we have collected approximately $4

million in local property taxes and the Town has received approximately $2.5 million in state matching

funds. Money from this CPA fund can be used to pay for projects that qualify. CPA mandates that

each year, the Town must set aside from its CPA income at least 10% each for open space, community

housing, and historic preservation funds. Operation of and initial selection of grants from the CPA

funds so collected are made by an appointed Community Preservation Committee. The Committee

reviews eligible needs in the town and grant applications, and its recommendation is required for

Town Meeting to appropriate CPA funds for specific projects.

Section 1 allocates projected FY 2021 revenues from local property tax collections and state matching

funds to the various required funds and allocates the administrative expenses for FY 2021. Sections 2

through 4 of this article set forth the CPC recommended grants for FY 2021. If all proposed project

funding and transfers are approved by Town Meeting this year, the account balances for each fund

will be as follows: $99,260 in the CPA Fund Balance; $209,421 in budgetary reserves; $718,687 in

open space fund; $0.00 in historic preservation fund; $42,675 in community housing fund; for a total

fund balance of $1,070,043. There remains $1,108,005 in the CPA fund for allocations made by Town

Meeting that have not yet by spent by applicants.

Consistent with the new CPA application format as of FY 19, this year’s appropriations to any non-

municipal entity include language authorizing the Board of Selectmen to act on behalf of the Town to

establish grant agreements and/or restriction agreements with each of these applicants to ensure

compliance with the CPA statute. Some of this year’s appropriations also include contingencies to

protect the Town’s interests and to guarantee that the projects move forward as presented by the

applicants. Section 4 does not make any new allocations for the Community House, but does amend the

motion language from a preservation restriction “in perpetuity” to a 29-year restriction, which

reflects past grant agreements between applicants and the Board of Selectmen.

ARTICLE 12: Debt Authorization and Exclusion – Regional

School District Capital Plan

To see what action the Town will take, in accordance with MGL Chapter 71, Section 16(d), with

respect to a borrowing authorized by the Hamilton-Wenham Regional School District School

Committee in the amount of $958,000 for the purchase and equipping of the below items listed in the

District’s FY 21 Capital Projects Budget, including the payment of all incidental or related costs:

Security Infrastructure Improvements $ 350,000

Elementary School Facilities Study & Educational Plan $ 250,000

Classroom Furniture & Equipment $ 120,000

Replace Sidewalks at Middle School $ 110,000

Athletic Campus Improvement Project - Design/Project Services $ 65,000

Network Infrastructure Improvement (Phase 1 of 4) $ 63,000

TOTAL $ 958,000

provided, however, that the vote taken hereunder shall be expressly contingent upon approval by the

voters at an election of a Proposition 2 ½, so called, debt exclusion allowing the Town to raise the

money needed to repay its share of the principal and interest on such bonds or notes outside the limits

established by MGL Chapter 59, Section 21C.

Or take any other action relative thereto.

Recommendation of the Board of Selectmen:

Recommendation of the Finance & Advisory Committee: 4-0-0

Vote needed: Simple Majority

And you are hereby directed to serve this warrant by posting attested copies thereof at Town Hall,

Hamilton-Wenham Regional Library, Senior Center, and on the bulletin board outside the Fire Station

seven days at least before the time of the meeting aforesaid.

THEREOF FAIL NOT and make return of this warrant, with your doings thereon, to the Town Clerk,

at the time and place of holding the meeting aforesaid.

Given under our hands this _____ of June, 2020.

________________________

John O. (Jack) Wilhelm

________________________

John Clemenzi

________________________

Catherine Harrison

“In pursuance of the above written warrant, I have this _____ day of June, 2020, posted the attested

copies thereof as directed therein.”

ATRUE COPY ATTEST:

____________________________

Constable of the Town of Wenham

Date: