BOARD Of MASON COUNTY COMMISSIONERS DRAFT MEETING …€¦ · 8.1 Approval to authorize the chair to execute the local agency haul road/detour with the Washington State Department

1. Call to Order

BOARD Of MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA

Commission Chambers - 9:00 a.m. 411 North Fifth Street, Shelton WA 98584

TUESDAY, MARCH 4, 2014

2. Pledge of Allegiance

3. Roll Call

4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Selection of Commission Vice-Chair 4.3 Timberland Regional Library's Annual Report. Presenter: Cheryl Heywood, Director 4.4 News Release - Public Safety and Criminal Justice Citizen's Task force. Chair Jeffreys

5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments. The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. (An individual may request to address the Board at a later time on the agenda by contacting the Clerk of the Board at least 24 hours prior to the meeting.)

6. Adoption of Agenda Items appearing on the agenda after "Item 9. Public Hearings", may be acted upon before 9:30 a.m.

7. Approval of Minutes - February 24 briefing meeting minutes; February 11 Skokomish Flood Control Zone District Board meeting minutes; and February 25, 2014 regular meeting minutes.

8. Approval of Action Agenda: All items listed under the "Action Agenda" may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to authorize the chair to execute the local agency haul road/detour with the

Washington State Department of Transportation for use of the N.E. Clifton Road as a detour route during the State Route 3 widening project.

8.2 Approval to authorize the Director of Public Works to sign an amendment to the contract with KBA Inc. for an amount not to exceed $22,600.00. This amended contract will be used to cover costs associated with Belfair Water Reclamation Facility and the storage pond closeout.

8.3 Approval to approve the Veterans Assistance Fund applications for: Food $450.00; Housing $150.00 for a total of $600.00 as recommended by the Veterans Service office.

8.4 Approval to appoint LouAnn Davis to the Mason County Civil Service Commission for an unexpired six year term ending December 31, 2018.

8.5 Approval of the resolution appointing the Mason County representatives to Washington Counties Risk Pool. Commissioner Tim Sheldon as the county's

Last printed on 02127 /14 11 :24 AM If special accommodations are needed, contact the Commissioners' office at ext. 419, Shelton #360-427-9670; Belfair #275-4467, Elma #482-5269.

MASON COUNTY COMMISSIONERS' MEETING AGENDA March 4, 2014- PAGE 2

representative and Commissioners Neatherlin and Jeffreys as the alternate representatives.

8.6 Approval of Warrants: Claims Clearing Fund Warrant#s 8001617-8001915 $ 861,614.25 Salary Clearing Fund Warrants#s 7000001-7000032 $ 729,091.36 Salary Clearing Fund Warrants#s 7000055-7000109 $1,155,661.07 Direct Deposit Fund Warrant#s 100001-111468 $2,267,656.17

8.7 Approval of the contract extension with ECS Control Systems to March 28, 2014 to assist Mason County Facilities, Parks and Trails Department with renovation of the control system in the Mason County Jail.

8.8 Approval for the chair to execute an extension of the agreement between the Hood Canal Coordinating Council and the Mason County Department of Community Development for program support work in the In Lieu Fee Mitigation program.

8.9 Approval to set a public hearing on March 18, 2014 at 9:30 a.m. to consider amendments to Mason County Code Title 17 (Section 17.06) revising the definition of "structure" in accordance with RCW 36.70A.70.

8.10 Approval of the resolution establishing a Citizen's Task Force on Public Safety and Criminal Justice to evaluate the law and justice service needs of Mason County and issue a news release soliciting for citizens to serve on the task force.

9. 9:30 a.m. Public Hearings and Items Set for a Certain Time -There are no public hearings scheduled.

10. Other Business (Department Heads and Elected Officials)

11. Board's Reports and Calendar

12. Adjournment

J:\AGENDAS\2014\2014-03-04 REG.doc

MASON COUNTY

TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:

FROM: J. Almanzar Ext. 589

DEPARTMENT: Central Operations Action Agenda

DATE: March 4, 2014 No. 4.1

ITEM: Correspondence

4. 1.1 Washington State liquor Control Board submitted a liquor license application for Stephanie Shumaker.

4. 1.2 Sylvia M. Florez-Milson submitted an application for Law Enforcement and Firefighter Disability Board (LEOFF). ·

4.1.3 Dr. T. Lincoln Truschel submitted a letter regarding Behavorial Health Resources (BHR) and Regional Support Networks (RSN) in Thurston and Mason Counties.

4. 1.4 Washington State Liquor Control Board submitted marijuana license application for Lost Lake Gardens.

Background : Correspondence received in the Commissioners' office.

Recommended Action: None

Attachments: Originals on file with the Clerk of the Board.

Correspondence Cover Sheet

cc: CM M RS Neather lin, Sheldon & Jeffreys

Clerk

WASHINGTON STATE LIQOUR CONTROL BOARD - License Serv ices 3000 Pacific Ave SE - P 0 Box 43075

Olympia WA 9850 4-3075

TO : MASON COUNTY COMMISSIONERS February 19, 201 4

SPECIAL OCCASION # : 0 90864

BELFAIR ELEMENTARY PTA 2290 0 NE ST RT 3 BELFAIR WA 98528

~(g@[g0 ~ [g@ FEB 2 tvi't

MASON COUNTY COMMISSIONERS

DATE: MARCH 22, 2 014 TIME : 6 PM TO 9 PM

PLACE : MARYE THELER COMMUNITY CENTER - 22871 WASHINGTON 3 , BELFAIR

CONTACT : STE PHANIE SHUMAKER 360 - 71 0 -972 0

SPECIAL OCCASION LICENSES

* Licenses to sell bee r on a speci fied date for consumption at a specif i c place .

* License to sell wine on a specific date for consumpt i on at a speci f ic place.

* ~Beer/Wine/Spirit s in unopene d bottle or package in l imite d quantity f or off premise cons umpt i on .

* Spiri t uou s l i q uor b y the individual glass for consumpt ion a t a specific p lace.

If r e turn of t hi s notice is no t rece ived in thi s office wi thin 20 days from t h e above date , we wi ll ass ume y ou h a v e no ob j ections t o the i ssu ance o f the license . I f additional t ime is requ ire d p l eas e advise .

1 . Do you approve of a p p l icant? 2 . Do you approve of location? 3 . If y ou d isapprove and the Bo a r d contempl a t es is s u ing a

licen se , do y o u want a he a ring b e f o r e f ina l acti on is t ake n?

OPTIONAL CHECK LIST LAW ENFORCEMENT HEALTH & SANITATI ON FIRE , BUI LDI NG, ZONING OTHER:

EXPLANATION

YES YES

YES

YES YES YES YES YES

If you have indicated d isapprova l o f the applicant , locat ion or bot h , p l ea s e submi t a statement o f all f a c t s upon which such obj ect i ons a re based .

DATE SIGNATURE OF MAYOR, CI TY MANAGER, COUNTY COMMIONERS OR DES I GNEE

NO NO

NO

NO NO NO NO NO

Feb.21 . 2014 00:28 SYLVIA M FLOREZ-MILSOM 3604327939 PAGE.

~~~' cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk

~ @ ~ \\ ,,( -.~\ • ~ MASON COUNTY COMMISSIONERS ~ c~ ') ' . ~ 411 NORTH FIFTH STREET t~ co\)~€.~$ SHEL TON WA 98584 w.~S~ss\0~ Fax 360-427-8437; Voice 36()...427-9670, Ext. 419; 275-4467 or 482-5259 cO~

I AM SEEKING APPOINTMENT TO LEOFF BOARD ~~~~~~~~~~~~~~~~~~~~~~~~~-

NAME: SYLVIA M FLOREZ-MILSOM .

ADDRESS:

CITY/ZIP: VOTING PRECINCT:

SHELTON (ORMEA INTHi: COUNTY WHl:Rt:YOU LIVI;) AGATE

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r ........................................................................................................................................ T................................................. . ....................... .............. , I COMMUNITY SERVICE I EMPLOYMENT: (IF RETIKl:IJ1 t"~CVIVU.:1 l:.-"r1:.rilENCE)

! (ACTIVITll!!SORMl!MBl!!AGHIPS) ! COMPANY: SELF-38 YRS YRS I . I I I I POSITION: MEDICAL CONSULTANT-MAMMOGRAPH'

I I COMPANY: YRS I i l l POSITION: I I I I I IOU •l l•Oo • olO •••••• •••••••••••••••• '' 1•••0 •••-•• 11.-•• r•o•o '""'"' r .. 01n 1 •u1r 11 rn o UOU OI I 11101111000001 IOU 10110 I IO•HolOIO .. " • o 11 ,,,, , l •I lo oll o • • olol o•O•"• olloO o lllO o ... 1 . 0 11•0 "''''°'"""' • •• • ••'' "' • •• •••-• •••••••••• •o o o o ••• 01 0 0 •11 •" o IOHOll II ~• OH H•Olllll 111 llOIOIUIHUlll OI OIO IOI Oo l 10110 , 10 lll•OIOUOlf

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In your words, what do you perceive Is the role or purpose of the Board, Committee or Council for which you are applying: Consider claims for disability and sickness made by law enforcement officers or fire fighters under the Washington law entorcement officers ana Tire nQnters retirement syStem act. Reviewing disability and sjck !ea,ye requests

What interests, skills do you wish to offer the Board, Committee, or Council? Have been in the medical field for over forty years. Reviewed disability claims and filled them out when working in the orthopedic field.

Please list any financial, professional, or voluntary affiliations which may influence or affect your position on th is Board: (i.e. create a potential conflict of interest)

Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? _Y_E_S ____ _

Realistically, how much time can you give to this position? D Quarterly II Monthly Ill Weekly O Daily

~~~4id / Sig e Date J:\FORMS\Advisory Board Application.doc

1

cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk

Commissioners,

~ ~: ~ u,~ rn@ MASON COUNTY

COMMISSIONERS

I am a community psychiatrist, working in Thurston and Grays Harbor Counties for the last 22 years,

writing on behalf of my patients and colleagues to ask for your review, and hopefully your intervention,

regarding Washington State's system of mental health care for Medicaid recipients in your counties.

Mental Health provision in Washington State-for Medicaid clients has-devolved fnto a·system where

policies are set in place that discriminate against the mentally ill. It is a system where the real care of

these patients is not only seriously underfunded, but the Regional Support Networks in Thurston/Mason

and Grays Harbor Counties, along with Behavioral Health Resources (BHR), have entrusted a seriously

flawed negotiation of contract that is tragically leading to the decimation of mental health services in

those counties. The sides have become exhausted, there is no flexibility; they are committed to a course

that has destroyed confidence in workers at Behavioral Health Resources and is patently a failed

exercise.

I write to you not to identify a culprit. I write because I sincerely fear the current contract is seriously

myopic, the real world consequences of Which have escaped the abllity of the RSNs and BH R to keep in

consciousness, let alone correct. Your intercession is requested .

The State Mental Health Division evolved the RSN system more than a decade ago, in order, in part, to

divest them of the responsibility for managing the day to day financing of community mental health

needs. The vision was to have 13 different regions, individually responsible forthe management of the

available dollars for mental health care, with the hope that local control would allow flexibility in the

tailoring of those resources to local needs.

Early on it became clear the State was investing a tremendous amount of power and control in the RSN

structure. Contrary to what the Center for Medicare and Medicaid Services envisioned, the RSN's were

allowed in this state to operate with federal funds (the matching 50% of Medicaid funding for mental

health) without opening the process to bidding from other mental health management organizations.

My understanding is that CMS issued a statement requiring the Washington State Mental Health

Division to open the process to biddin_g, late in 2013. It is my understanding that the State has

responded that they have no intention to comply.

The RSN's, at their inception, quickly understood they had a monopoly situation and could dictate

terms to the contractual providers. Over the last decade, there were a series of contracts that were

proffered by the Thurston/Mason and Grays Harbor RSNs, to which the community mental health

system could only accede.There were no real negotiations, certainly not of equals. Therewere demands

from the RSN, with threats that contracts would not be forthcoming unless the demands were accepted.

Increasingly the demands within these subsequent contracts, in Thurston/Mason and Grays Harbor

Counties, have seriously eroded the abi lity of providers to do their job.

" The RSN's in Thurston/Mason and Grays Harbor County made the issue of billing for patients

one where all providers, of any discipline, were paid, wholly determined, by a single flat rate for

'face to face' time.

" From that simple beginning, there was borne a multitude of unforeseen consequences.

" One particularly egregious consequence, which runs counter to quality of care, was a

disincentive to have case managers or therapists attend medical appointments with patients,

because that was seen as 'double billing', and that was not allowed. So this disincentive drove a

wedge into the coordination of care for the most seriously disorganized patients in our care,

who could benefit immensely from having a staff member who could get the patients to the

appointment, remember the conversation, and help the patients integrate their visit. The

decision to adopt this restriction had nothing to do with quality of care. It diminished care.

.. BHR, through contract fiat, was dropped into a situation where they were not reimbursed, at

any level, for no show patients. BHR was made to bear financial responsibility for the fact that,

within our population, there are necessarily some very seriously irresponsible, very

disorganized, very impoverished, very ill people. It follows that there is a certain 'no show' rate

that accompanies these predispositions. That no show rate is not a function of BHR's lack of

responsibility, lack of outreach, lack of compassion, lack of prompting or failure to remind. We

at BHR, as an agency, can perform every conceivable action to counter no shows, and still, given

the nature of our population, a no show rate will exist.

" In the event of a no show, there are a lot of actions necessary to document, communicate, and

trouble shoot the welfare of the no show patient. With the current contractual reimbursement

for 'face to face' time only, there is somehow the notion that these necessary professional

actions, by BHR employees, should occur for free, as though the no shows occur through our

nonfeasance, or represent some failure on our part, as opposed to the patient's absented

responsibility.

• By making BHR responsible for the financial obligations in trying to engage a difficult population

that society reputedly wants to treat, by having a contract that specifically does not pay for no

shows, the RSN contract successfully offloads the Public Health responsibility to engage the

Medicaid mental health population, placing that responsibility, professional and financial,

squarely on BHR. They do this without needing to admit that there is a cost to the process of

engaging that population, without needing to agree that there is a value to this outreach, this

engagement, without needing to admit there is a Public Health responsibility inherent in this

process, and without agreeing to pay a cent for it to occur.

.. To those of us who deal with mental health consumers (who in their lifetimes are variously

murderers, rapists, victims, felons, depressed, bipolar, anxiety disordered, autistic, personality

disordered, brain injured, chemically dependent, or who may be children of extremely

disorganized, poor families, caught in mayhem), this desire to exculpate the State's

responsibility regarding the very tangible assets necessary to engage our population seems at

best extremely expedient, entirely and obviously na"ive. Speaking for my patients, I struggle to

portray this as anything less than an action that discriminates against the mentally HI. Willfully

ignoring the reality that it takes considerable professional effort to secure and continue

therapeutic relations with this population. Make no mistake, not paying for no shows is a

statement of disregard and disrespect for the nature of the work we are required to do.

" Take my day of 2/11/14 as an example. It was a 9-hour day at a rural site in Elma. I am only

there once every 2 weeks, so there is an hour devoted to staff review of the 15 clients scheduled

to see me, along with troubleshooting cases that are deserving attention, and then again on this

date there were 4 cases presented for referral for Psychiatric evaluation. A total of 7 hours and

15 minutes were devoted to scheduled patient times, over 80% of my day. 45 minutes for

paperwork, 8% of my day. My schedule is filled for 8 weeks into the future; the first

appointment available is 10 weeks out. At the end of the day, 5 clients no show ('dead battery',

'in the ER all night', 'too disorganized to remember', not answering phone, phone no longer

operating), one additional client had been hospitalized, one additional client had cancelled as ill.

All 7 of these patients required time to review latest notes, write notes documenting the missed

appointment, create emails to case managers/therapists/support staff to ask after the welfare

of the clients, along with making sure their medications were sufficient to make it to their next

scheduled appointment, so that they would not become psychotic or otherwise symptomatic

before they can get in nexttime. During the 3.5 hours these no shows are not there, I am, in

addition, expected to field 30-40 emails on other cases that are percolating at 2 other sites

where I work, which in turn requires, in response to those emails, that I check my last notes,

review their medicines, get prescriptions to pharmacies. In my 'down time' I am, in addition,

expected to review and correct transcription, to finalize notes for the chart.

" None of that time in the current contract is billable. But all of it, 100%, is professionally

necessary. Doing anything less is malpractice.

• Of the remaining appointments, being scrupulous about time spent with the client 'face to face'

only, and working with a patient who walked in without an appointment during my one mid day

paperwork, I collected 3 hours and 17 minutes. That is less than the desired and expected

number of 5.6 hours that I am instructed to average by administration on a 9-hour work day. So

it redounds to me from administration that I am a deficient producer. And the statement of

administration is that if I do not reach my hours of 'face to face' time, there will be disciplinary

measures.

• After years of calculating these figures, I, along with others, have come to the conclusion that if

you miss work during a month, for whatever reason, even if it is within your benefits {accrued

sick time, accrued vacation, accrued education leave), the odds are you will not make your

yearly hours. The arguments used by administration to make their case to the contrary, that the

expected figures are entirely reasonable, fundamentally do not reflect the real calculus of the

uniquely problematic issue of no shows, as it exists in our clinical reality. The expectation of the

RSNs and BHR administration that we exert ultimate control of 1face to face' productivity has

become seriously unmoored from what happens in real time. More difficult yet for line staff is

the complete absence of respect for the quality and execution of our job, one of which purposes

is precisely to collect the less than compliant patients before they wreak havoc in our

communities. That time for shepherding the wayward cases is counted against us, as it does not

count as 'productivity'.

" BHR was encouraged to keep scrupulous, by the minute, account of 'face to face' time, as a

preferred manner of tracking productivity. In the recent past, and in the present tense, to the

contrary, CMS has gone to very considerable lengths to document a CPT coding system that

acknowledges a gradient of difficulty, for new patient visits and established patient visits, that

does not wholly rely on 'face to face' time. In fact, in current E & M (evaluation and

management) medical billing, time is not an entirely relevant dimension for billing. The

operative principle has moved on to a design that accounts for complexity, rather than time.

" CMS has recognized additional codes for psychiatry; 'intensity modifiers' and coding for

psychotherapy. None of the data relevant to CPT coding for the actual work accomplished is

being collected. Measures of appropriate billing along the guidelines established by CMS are

ignored; seen as superfluous. CMS acknowledges that different difficulties within clinical

situations make those visits reimbursable at differential levels. But with the RSN contract as

enacted, all of that type of normative billing consideration is lost. Neither the RSN nor the BHR

administration find the CPT coding data relevant, as the agreed contract excludes those

determinations. Therefore there is no incentive to cotlect this information. (Bottom line, the

RSNs and BHR have no idea what our real productivity, in the estimation of our Federal funding

source, is.)

" The argument proffered within BHR when these points are raised, is that the RSN and BHR have,

in effect, made a deal with the devil; that going to CPT billing would disallow payment for

therapy and/or case management, and would mean extremely reduced revenue for BHR.

" Which is exactly my point. The RSNs and BHR have hit an impasse that was conceived when they

worked out their expedient contract, and the very construction of that contract, and the

defense of it despite its unworkable tenants, is destroying the confidence and morale of all

workers at BHR, all of whom see the folly of this design.

• We are all being told that we are going to be held individually responsible for the production of

numbers for 'face to face' productivity that are not in our control. We are being treated as

though we are individually responsible to reverse the socioeconomic factors, the epidemic of

chemical dependency, the interference of mental disorders and irresponsibility that is

particularly most true in exactly the people we are tasked to see.

• We are not in the private sector, we may not charge for missed appointments, there is no

financial disincentive for our population to miss appointments. This is not Group Health, this is

not Kaiser Permanente, not private practice. We are threatened with disciplinary action if our

hours are not met. Yet the rules are disproportionate; expected to meet private sector

productivity numbers while there is no parity in the disincentives for missing.

• Make no mistake, the talented people here will leave.

" The system is broken, the model is flawed, and the participants (BHR and RSNs) have no creative

ideas to fix this. The current course is headed for labor action and departure of valued staff. The

RSNs and administration of BHR are not evidencing the capacity to negotiate a workable

solution. They are mired in the misguided certainty that they are proceeding correctly. While

they are proceeding to the end of BHR as we know it.

I make no apology for the difficulty of my work. I do not work at Macy's cosmetic counter. I make no

apology that it is at times toxic to extremely disorganized, psychotic patients to be forced to endure

appointments of 25 minutes. It is not always in their best interests, it can lead to unpredictable

situations where explosive tempers, assaults, or destruction of property can occur. Conceptualizing the

care of the mentally ill as though it is a retail enterprise is wholly na"ive and ignorant. Getting paid less

for foreshortening a clinical encounter, because of exercising sound judgment that may preclude or

avert a looming disaster in a very complicated case, that is an insult. The premise that more time with a

patient always equals better benefit to the patient is false. Only a person who does not do this job for a

living would maintain otherwise.

Certainly not an the actions of RSNs are working against the care of the mentally ill. We are told it is

indeed likely that insurance companies or independent mental health contracting organizations, if

bidding at the State level were opened, would refuse to pay for case management and/or therapy. That

would be a nightmare of a different sort. So I recognize that the RSN and BHR are locked into their

positions, precisely because they can't see a solution. There needs to be a broader discussion. I call upon

your goodwill and legitimate office to investigate these issues. The losers are going to be the poor with

mental health needs. No one speaks for them.

My suggestion is for the Commissioners to consider immediately pulling back control of the negotiating

process.

With all due respect, possible courses of action would include, but not be limited to:

1. Hold public hearings where these issues can be voiced. From this information, policy decisions

may be fashioned that are informed, and not discriminatory. For clearly, any agency in existence

to provide for the care of the mental health needs of the Medicaid population that does not

fund one cent to engage those people, is shirking, if not abdicating, responsibility.

2. Determine to let BHR operate under a block grant, free from the deleterious effects of the 'face

to face' rule, until the RSN and BHR can demonstrate to you that they are capable of developing

a strategy that does not impede or punish the correct actions of the professionals committed to

the care of the mentally ill Medicaid population. Which most certainly is not the case now.

3. Assign an arbitrator to sit down with the sides to allow for the process of reai binding

negotiations, where the RSN is not automatically empowered to dictate terms. That would be

helpful, as they evidence no awareness of the downwind cost to the public of their

perseverative stance on 'face to face' time, as the single determinant of productivity.

The issues I present to you are undoubtedly coming to you from multiple sources. But we all share

common ground on this. All employees at BHR are afraid for the same reason. The management is

without answer to the fundamental reality that their contract with the RSN is not feasible. Pure and

simple.

Medical colleagues of mine are planning their escape routes; as are, equaHy, non-medical staff. They

are quite clear that they will not allow their good efforts and professionalism to be tarnished by

administrative punitive measures. They will not stay in an agency that wishes to base their evaluations

on assumptions that bear little relation to the reality of the population served, or the real conduct of the

provision of their highly professional mental health care to their patients. Once this contractual

condition is made adequately visible to future candidates, BHR will be predictably and seriously

hampered in recruiting replacement staff while this 'face to face' rule, and punitive administration

policy, stand.

There is sadness in our ranks that the divide engendered by these issues has caused. I have never

experienced a comparable withering of morale in my 22 years of care in community psychiatry. It is like

your parents are locked in an argument, and their solution is 'Damn the kids.'

We, the professionals who serve to keep this community safe by providing much needed mental

health care, we need your help with this. You are uniquely empowered to have the ability to intercede.

Thank you in advance for your time and consideration on behalf of the employees of BHR and the

people we serve. If I can be of any assistance in explaining any of this, please call.

/ }/LJ , T. Li~co~ ;ru:~el, MD

cc Randy Neatherlin

cc Tim Sheldon

cc Terry Jeffreys

cc Cathy Wolfe

cc Sandra Romero

cc Karen Valenzuela

cc Wes Gormier

cc Frank Gordon

cc Herb Welch

cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk

NOTICE OF MARIJUANA LICENSE APPLICATION

RETURN TO:

TO: MASON COUNTY COMMISSIONERS RE: NEW APPLICATION

UBI: 601-608-905-001-0003

License: 412978 - SB County: 23 Tradename: LOST LAKE GARDENS Loe Addr : 1550 W GALLAGHER RD

SHELTON, WA· 98584-7103

Mail Addr :

Phone No.:

Privileges Applied For : MARIJUANA PRODUCER TIER 1 MARIJUANA PROCESSOR

J3

:.iE PARSON

WASHINGTON STATE LIQUOR CONTROL BOARD License Division 3000 Pacific, PO Box 43075 Olympia , WA 98504 - 3075 Customer Service: (360) 664-1600 Fax: (360) . 753-2710 Website: www.liq . wa.gov DATE: 2/20/14

m ~; ~. D"~ rn@ APPLICANTS:

PARSON, ROY

PARSON , MICH

PARSON, ROY

MASON COUNTY COMMISSIONERS

As required by RCW 69.50.331(7) the Liquor Control Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days, we will assume you have no objection to the issuance of this license. If you need additional time to respond you must submit a written request for an extension of up to 20 days, with the reason(s) you need more time. If you need information on the SSN, contact our Marijuana CHRI Desk at (360) 664-1772.

YES NO 1 . Do you approve of applicant? ................................. · .... · · · · · · · D D 2 . Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D D 3. If you disapprove and the . Boa rd contemplates issuing a license, do

you wish to request an ad jud ucative hearing before final action is taken D D (See WAC 314-55-160 for information about this process)? ............... .

4. If you disapprove, per RCW 69.50.331(7)(c) you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all the facts on which your objection(s) are based.

DATE LIBR!MS /C092057

SIGNATURE OF MAYOR , CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE

Meghan Andrews - Re: Lost Lake Gardens - Marijuana License Application

From:

To:

Date:

Subject:

CC:

Attachments:

Barbara Adkins

Brian Matthews; Debbie Riley; Meghan Andrews

2/24/2014 4:38 PM

Re: Lost Lake Gardens - Marijuana License Application

Genie McFarland; Randy Neatherlin; Terri Jeffreys; Tim Sheldon; Tris ...

Lost Lake Gardens.pdf

Page I of 1

This is a 10 acre parcel located on Inholdings land. It is regulated under the resource ordinance, not the zoning code.

Barbara A. Adkins, AICP, Director Department of Community Development Post Office Box 279

Shelton, WA 98584 360/427-9670 ext. 286 Email: [email protected]

> > > Meghan Andrews 2/24/2014 3:50 PM > > >

Please see attached application for marijuana license and respond with any information that may pertain to your department.

Thanks,

Megltletll\J AV\,olrews Receptionist/Secretary Mason County Support Services 411 N 5th Street Shelton, WA 98584 360-427-9670 # 380 [email protected]

file:///C:/Users/MeghanA/AppData/Local/Ternp/XPGrpWise/530B756DMasonmaill0013... 2/24/20

Meghan Andrews - Re: lost lake Gardens -

From:

To: Date: Subject:

Debbie Riley

Meghan Andrews

2/24/2014 5:06 PM

Re: Lost Lake Gardens - Marijuana License Application

license Application

They will have to address water supply and sewage disposal at a pre-application conference. Debbie

Debbie Riley, RS Environmental Health Manager Mason County Public Health PO Box 1666 Shelton, WA 98584

(360) 427-9670 ext 358 FAX (360) 427-8442 [email protected]

Always working for a safer and healthier Mason County

Like us on

>>>Meghan Andrews 2/24/2014 3:50 PM >>>

Page 1of1

Please see attached application for marijuana license and respond with any information that may pertain to your department.

Thanks,

Meg Viit II\.. AV\..ol Yews Receptionist/Secretary Mason County Support Services 411 N 5th Street Shelton, WA 98584 360-427-9670 # 380 [email protected]

file:///C:/Users/MeghanA/AppData/Local/Temp/XPGrpWise/530B7C28Masonmaill00133 ... 2/25/2014

MASON COUNTY


FROM: Brian Matthews Ext. 450

DEPARTMENT: Public Works Action Item DATE: March 4, 2014 No. 8. I

ITEM: Washington State Department of Transportation/ Mason County Local Agency Haul Road/Detour Agreement

Background: The State of Washington, Department of Transportation, is planning an SR 3 widening project between MP 26.36 and MP 26.42 The State has requested Mason County enter into an agreement with them for the use NE Clifton Road (between the intersection of SR 3/NE Clifton Road and the intersection of SR 300/NE Clifton Road) as the detour route during the project.

Recommended Action: Recommend the Board authorize the Chair to execute the Local Agency Haul Road/Detour with the Washington State Department of Transportation for use of NE Clifton Road as the detour route during the SR 3 widening project.

Attachments: Agreement Detour Route

I

Washington State Department of Transportation

Local Agency Local Agency and Address

Haul Road/Detour Mason County

Agreement 100 W Public Works Drive

Agreement Number Shelton, WA

Section I Location

State Route Number I Control Section Number SR 3 between MP 26.36 and MP 26.52

3 233100 Region Description of Roads or Streets

Olympic Region NE Clifton Road between the intersection of SR3/NE Clifton Road Intended Use (Haul Road or Detour Road) and the Intersection of SR300/NE Clifton Road Detour Road See Exhibit A - Detour Agreement

Vehicle Restriciions See Exhibit B - Record of Condition Prior to usage

legal limits

This AGREEMENT is made and entered into between the STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION (STATE) and the above named governmental entity (LOCAL AGENCY).

WHEREAS, the STATE is planning the construction or improvement of a section of state highway as shown above, and

WHEREAS, in the construction of the project it is planned to use, for the purpose noted above, those LOCAL AGENCY roads or streets describe.d above and as further detailed in red on the attached Exhibit "A", and

WHEREAS, it is anticipated that as a result of the use of these roads or streets, additional maintenance expense may be incurred by the LOCAL AGENCY.

NOW THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:

The LOCAL AGENCY hereby agrees to the STATE's use of the roads or streets covered by this AGREEMENT subject to the conditions contained herein.

II

Immediately prior to the beginning of the STATE's use of the above described roads or streets, the parties to this AGREEMENT shall make a joint condition inspection and the STATE shall prepare a memorandum record of the condition of said roads or streets. The memorandum record shall include a statement of the extent and frequency of routine maintenance operations normally carried out by the LOCAL AGENCY on said roads or streets and niay include photographs showing condition of the existing roadway.

Ill

The STATE agrees to reimburse the LOCAL AGENCY for the cost of additional routine maintenance and repairs, operations in excess of those enumerated in the record made under the provisions of Section II, made necessary by the STATE's project. The reimbursement for such additional routine maintenance and repairs shall be limited to the actual cost of such operations supported by proper records . Such costs are to be exclusive of all admi.nistrative and overhead costs and all charges for small tools .

IV

Upon completion of use of the roads or streets covered by this AGREEMENT, a joint inspection shall be made by the parties to determine the condition of said roads or streets. All maintenance and/or repairs shall be based upon the conditions of these roads or streets at the time of this completion inspection, taking into account the memorandum record made under Section II.

DOT Form 224-014 EF Revised 2/1 O

Page 1 of 2

v

It is expressly understood that the STATE shall be responsible only for that extra maintenance and repairs of the LOCAL AGENCY's

roads or streets occasioned by the project use. in the event of a dispute over the terms of this AGREEMENT and/or the extent of

maintenance or repair work required to be performed, the dispute shall be submitted to the Secretary ofTransportation for

determination. In determining this responsibility the Secretary shall give consideration to the memorandum record provided for in

Section IL The conclusions of the Secretary as to the extent and amount of such maintenance shall be final and conclusive as to all

parties to this AGREEMENT.

VI

The LOCAL AGENCY agrees not to restrict below legal limits the size, weight, or speed of vehicles using the roads or streets covered

by this AGREEMENT except as stated above under Vehicle Restrictions.

VII

No liability shall attach to the STATE or the LOCAL AGENCY by reason of entering into this AGREEMENT except as expressly

provided herein.

IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the party's date si,gned last below.

LOCAL AGENCY

By

Title

Date

DOT Form 224-014 EF Revised 211 D

STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION

By

Title

Date

Page 2 of 2

Agreement#: _____ _

Exhibit B

Record of Condition Prior to Detour Usage

Video log by:~--------- of WSDOT

Date of video log: ________ _

Inspected by: __________ of WSDOT

__________ of Mason County

Date of inspection: _______ _

General Comments:

Specific Comments:

Road/Street Milepost/Location Comments

Page 1

Agreement#: ____ _

Exhibit B Record of Condition Prior to Detour Usage

Road/Street Milepost/Location Comments

Page 2

MASON COUNTY

TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:02/24/2014

FROM: Tom Moore Ext. 652

DEPARTMENT: Public Works DATE: Marirf 4, 2Dllf No. 82-.

ITEM: Amend the agreement with KBA Construction Management to cover the costs associated with the Belfair Water Reclamation Facility and Storage Pond Closeout.

Background: Mason County is involved in a dispute with the contractor that built the Belfair Water Reclamation Facility. The contractor has failed to meet deadlines for both the completion of the treatment plant and to provide details of their claim to the county and Dispute Resolution Board. To provide continuity of document tracking, assembly and collection of documentation needed for project closeout, Mason County entered into an agreement with KBA Inc. for document management services in September of 2013. In October of 2013 the County requested Forensic Scheduling Services to support its case before the DRB but chose not to adjust the budget for KBA at that time. There are a number of critical documents still needed from the contractor prior to continuing with the DRB process and closing out the project. This amendment extends the contract to provide for the extra time and budget used up in the schedule analysis that was intended the original scope of work.

Recommended Action: Authorize the Director of Public Works to enter into an amendment to the contract with KBA Inc. for an amount not to exceed twenty-two thousand six hundred dollars ($22,600.00), bringing the total contract authorization to eighty-two thousand six hundred dollars. ($82,600)

Attachments: Copy of the contract amendment.

February 7, 2014

Tom Moore, Deputy Director Mason County 100 Public Works Drive PO Box 578 Shelton, WA 98584

CONSTRUCTION MAN AGEME NT

RE: Supplemental 2 I Belfair Wastewater Project ORB - Agreement I KBA Project #013026-01

Dear Tom:

This letter constitutes a supplement to our Agreement dated September 24, 2013, for the referenced project under the provisions of Article C, Changes and Extra Services, whereby the County requested the addition of Forensic Scheduling Services via Supplemental 1 dated October 24, 2013, but chose at that time not to add budget. The original budget has now been expended and additional budget is being added via th is Supplemental 2 to complete services per the original and supplemented scope of work.

Section II - Payment is revised to show a not-to-exceed total budget authorized of Eighty-Two Thousand Six Hundred Dollars ($82,600.00) . This constitutes an addition of Twenty-Two Thousand Six Hundred Dollars ($22,600.00) to the original contract value. Work will continue to be performed on an hourly basis plus expenses and will be invoiced at the Billing Rates shown in the attached Exhibit C-1 Rate Sheet.

All other provisions of the original Agreement remain in effect.

Please sign both copies of this Supplemental Agreement 2 and return one executed original to our office. Please give me a call if you have questions. Thank you.

Sincerely,

~~d~ K. Wendell Adams, PE Project Manager

AGREED:

Kristen A Betty, PE, President

2 ... 7~>~ (Date)

Attachment: Exhibit C-1

BELLEVUE \!. \ ;.; ~~ OFF !C E)

11000 Main Street

Bellevue, Washington 98004

T 425 455 9720 F 425 455 9732

AGREED:

MASON COUNTY

(Signature I Title)

(Date)

OLYMPIA

611 Columbia Street NW, Suite 2D

Olympia, Washington 98501

T 360 528 2210 WWW.KBACM.COM

KBA, Inc.

LOADED RATES:

• KAdams .. Peigi Barkley • Deborah Ottum .. Kyle MacDonald

EXPENSES:

• Mileage " Misc. Supplies/Copies

LM: 2.7662

EXHIBIT C-1 SUPPLEMENTAL 2

KBA RATE SHEET

(M3) Principal (P4) Project Specialist (Mi) Contract Administration (E3) Scheduler

WSDOT/IRS authorized rate At Cost

February 7, 2014

$213.00 $106.39 $127.25 $106.44

S:IProjects\Contracts\Client\Mason-County\013026-01-MasonCoDRB\Drafts&NegotiationRecords\ln-houseDrafts\Supplement-2\Ex-C-2-RateSheet-2014-0124.docx 1 Of 1

MASON COUNTY


ROM: Becky Rogers Ext. 419

DEPARTMENT: Support Services Consent Agenda:

DATE: March 4, 2014 No. 8 . .,.::2__

ITEM: Approval of Veterans Assistance Fund applications for: Food $450.00 and Housing $150.00 for a total of $600.00.

Planning Commission: NIA

~

Background: The Veterans Assistance Fund Screening Committee meets with veterans to review applications at (1) Memorial Hall - 210 W. Franklin, Shelton; Monday- Wednesday from 9 am - 4 pm (360)-426-4546 and also at (2) North Mason Veterans Service Center - 140 NE State Route 3 00, Belfair; Mon - Thurs from 9:00 am- 4:00 pm; (360)-552-2303. Listed are applications recommended for approval.

Recommended Action: Move to approve the Veterans Assistance Fund applications for: Food $450.00 and Housing $150.00 for a total of$600.00 as recommended by the Veterans Service Office.

Attachments: Originals on file with Clerk of the Board.

l:\Zoren\SS - Approval of VAF Applications Form - 2014-03-04.docx

OF MASON COUNTY COMMISSIONERS Reviewed:

FROM: Dawn Twiddy Ext. 380

DEPARTMENT: Central Operations Consent Agenda_X_

DATE: 3/4/14 No.

ITEM: Approval to appoint louAnn Davis to the Mason County Civil Service Commission for an unexpired six-year term ending December 31, 2018.

Planning Commission: N/A

Background: Joene Lott was appointed in 2013 to fill a vacant position and has recently resigned. LouAnn Davis will be appointed to fill the position previously held by Joene Lott.

Recommended Action: Move to appoint louArm Davis to the Mason County Civil Service Commission for an unexpired six-year term ending December 31, 2018.

Attachments: Letter of Appointment to CSC

J:\BOARDS\2014\CO - Consent Cover - 2014-03-04 CSC.doc

MASON COUNTY MISSIONERS Reviewed:

Ext. 422

Human Resources Monday Briefing_X __ Consent

DATE: March 2014 No.

Item: Approval of the resolution appointing the current Mason County representatives to the Washington Counties Risk Pool. Commissioner Tim Sheldon as the County's representative and Commissioners Neatherlin and Jeffreys as alternate representatives.

Background: Amends Resolution No. 01-13 adopted January 15, 2013.

Recommended Action: Move to approve the resolution appointing the Mason County representatives to the Washington Counties Risk Pool. Commissioner Tim Sheldon as the County's representative and Commissioners Neatherlin and Jeffreys as alternate representatives.

Attachments: Original on file with Clerk of the Board

J:\Risk Mgmt\Risk Pool Designation Cvr Sheet.doc

RESOLUTION

AMENDS RESOLUTION

IN OF CONTINUING RELATIONSHIPS THE WASHINGTON COUNTIES RISK POOL AND THE RELATED APPOINTMENTS DESIGNATIONS Of /FOR EACH MEMBER COUNTY.

WHEREAS, several Washington counties agreed to the creation of the Washington Counties Risk Pool ("Pool''), organized and operating under Chapters 48.62 and 39.34 RCW, to provide to its member counties programs of joint self-insurance, joint purchasing of insurance, and joint contracting for or hiring of personnel to provide risk management, claims handling, and administrative services; and

WHEREAS, the Pool's Interlocal Agreement and Bylaws, and policies of its Board of Directors require appointees and/or designees from each member county; that is: a) Director/ Alternate Director - officers or employees of each Pool member county that

are appointed by and serve at the pleasure of the respective county's legislative authority (Article 8 of the Interlocal Agreement and Article 2 of the Bylaws);

b) County Risk Manager - an employee of each Pool member county appointed to serve as a liaison between the County and the Pool as to risk management and who is responsible for the risk management function within the County {Article 11{b) of the lt1terloca! Agreement);

c) County Safety Officer - an active employee designated by each Pool member county who, along with a related committee, are maintained to consider all recommendations concerning the development and implementation of a loss control policy to prevent unsafe practices (Article 11(c) of the Interlocal Agreement); and

d) County Claims Administrator - each Pool member county's must designate someone to administer civil claims, with whom incidents should be immediately reported to, who is responsible for sending all claims and lawsuits and reporting various known incidents to the Pool, and with whom the Pool will coordinate the County's clams administration (section B of the Pool Board of Directors' Claims Handling Policies and Procedures);

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners for Mason County hereby confirms the appointment or designation of the following individuals for the applicable and required relationships with the Washington Counties Risk Pool:

Mason County, Washington RESOLUTION ___ _ Page 2 of 2

WCRP Name County Email Telephone# Relationship Position

Director: Tim Sheldon Commissioner [email protected] 360-427-9670 ext 419

Alternate Randy Commissioner [email protected] 360-4 27-96 70 Director: Neatherlin ext 419 Alternate Terri Jeffreys Commissioner terrij@co. mason. wa. us 360-427-9670 Director: ext 419 Risk Manager: Dawn Twiddy HR/Risk Manager dawnt@co. mason. wa. us 360-427-9670

ext 422 Claims Julie Almanzar COB/Claims [email protected] 360-427-9670 Administrator: Administrator ext 589 Safety Officer: John Keates Facilities Director [email protected] 360-427-9670

ext 669 Prosecuting Michael Dorcy Prosecutor [email protected] 360-427-9670 Attorney: ext 417 (Civil) Deputy Tim Whitehead Chief Deputy [email protected] 360-427-9670 Prosecuting Attv: Prosecuting Atty ext 417

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon its passage and shall supersede any prior conflicting action(s); and

BE IT STILL FURTHER RESOLVED that the clerk of this body shall forward a copy of this resolution, once completed, to the attention of Executive Director Vyrle Hill at the Washington Counties Risk Pool, 2558 RW Johnson Rd. S.W., Suite 106, Tumwater, WA 98512-6103.

PASSED this __ day of 2014.

ATTEST:

Julie Almanzar, Clerk of the Board

APPROVED AS TO FORM:

Tim Whitehead, Chief Deputy Prosecuting Attorney

BOARD OF COUNTY COMMISSIONERS MASON COUNTY1 WASHINGTON

Terri Jeffreys, Chair

Tim Sheldon, Commissioner

Randy Neatherlin, Commissioner

J:\RESOLUTIONS & ORDINANCES\RESOLUTIONS -ORDINANCES Word Files\2014\Resolution for WA Counties Risk Pool Designation.doc

MASON COUNTY

TO: BOARD Of MASON COUNTY COMMISSIONERS Reviewed:

FROM: Meghan Andrews Ext. 380

DEPARTMENT: Support Services Consent Agenda __

DATE: March 4, 2014 No. 8.f.o

ITEM: Approval of Warrants

Claims Clearing Fund Salary Clearing Fund Salary Clearing Fund Direct Deposit Fund

Planning Commission: N/A

Warrant# 8001617-8001915 Warrant #s 7000001-7000032 Warrant #s 7000055-7000109 Deposit #s 100001-111468

$ 861,614.25 $ 729,091.36 $ 1,155,661.07 $ 2,267,656.17

Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers.

Recommended Action: Claims Clearing Fund Salary Clearing Fund Salary Clearing Fund Direct Deposit Fund

Move to approve the following warrants: Warrant# 8001617-8001915 $ 861,614.25 Warrant #s 7000001-7000032 $ 729,091.36 Warrant #s 7000055-7000109 $ 1,155,661.07 Deposit #s 100001-111468 $ 2,267,656.17

Attachments: Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board)

J:\Meghan\BOCC Documents\Approval of Warrants Form.doc

~ 02/20/2014 19~43 /Mason County paigeh WARRANT REGISTER

DATE: 02/20/2014 DEPT BATCH:02202014 AMOUNT: $ 261,073.28

BEGINNING WARRANT# 8001617 ENDING WARRANT#

MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:

BOARD OF COMMI

MAS~~Y,

s~

8001800

/PG 1 apwarrnt

02/20/2014 11:06 paigeh !

Mason County WARRANT REGISTER

DATE: 02/20/2014 DEPT BATCH:PW O>W,='l=~""''°""'-""•"'°"""'~'"''=-"''=='-r"''

BEGINNING WARRANT# 8001801

AMOUNT: $ $84,503.03

ENDING WARRANT#


BOARD OF COMMISSIONERS MASON~WAS~

,/J "-JljTT7f7 ~'Y ~v v-

~ 5~

8001870

IPG 1 apwarrnt

02/20/2014 11:21 paigeh !

Mason County WARRANT REGISTER

DATE: 02/20/2014 DEPT BATCH:U&W '•'"=='="'=''''°''"''-'"-'"'"~-·-·-~~ ""c -~OWR'-'-~=""""'""

AMOUNT: $ 516,037.94



BOARD O~~MMISSIONE~S MASON C~~SHIN\liT,0.

. I - - __,

·~S~

8001915

IPG 1 apwarrnt

02/07/2014 07:51 shannom WARRANT: PR0110

'

Mason County CURRENT CHECK REGISTER - SEMI-MONTH

12/16/2013 to 12/31/2013 IPG 1

CHECK DATE: OlJlg~f~i{ EMP # NAME TYP NET PAY CHECK #

1000 BANK OF AMERICA CK 2000 NW ADMIN TRANSFER AC CK 2030 STATE OF WASHINGTON CK 2035 WA COUNTIES INSURANC CK 2040 STATE OF WASHINGTON CK 2050 WA COUNTIES INSURANC CK 2060 WA COUNTIES INSURANC CK 2100 AFLAC CK 2110 COLONIAL LIFE CK 6025 DAVID M HOWE, TRUSTE CK 6100 STATE OF WASHINGTON CK 7004 STATE OF WASHINGTON CK 7008 STATE OF WASHINGTON CK 7010 STATE OF WASHINGTON CK 7035 STATE OF WASHINGTON CK 7042 STATE OF WASHINGTON CK 7050 HARTFORD LIFE INSURA CK 7060 VALIC CK 7070 NATIONWIDE RETIREMEN CK 7080 STATE OF WASHINGTON CK 7086 OPERATORS LOCAL 302/ CK 7088 WSTRN CONF OF TEAMST CK 7090 WSTRN CONF OF TEAMST CK 8010 AFSCME COUNCIL CK 8030 IWA LOCAL 3-38 CK 8040 TEAMSTERS UNION LOCA CK 8060 OPERATORS LOCAL 302 CK 8100 STATE OF WASHINGTON CK 8110 NW PUB. EMP. & WSTRN CK 8200 MASON COUNTY SHERIFF CK 8500 UNITED WAY OF MASON CK 8510 SHELTON ATHLETIC CLU CK

32 ** TOTAL CHECK(S)

193,186.00 214,377.24

86,105.53 24,838.22

6,308.80 21,507.39

647. 96 7,003.48

22.75 1,800.00 1,362.35 1,918.12

75,157.35 4,922.24

10,104.96 19,707.64

3,707.20 5,368.30 4,668.33 3,358.00 2,378.80 3,865.00 2,925.71 1,719.08 3,520.30 4,678.00

821.79 19,737.39

2,171.70 310.00 375.00 516.73

729,091.36

007000001 007000002 007000003 007000004 007000005 007000006 007000007 007000008 007000009 007000010 007000011 007000012 007000013 007000014 007000015 007000016 007000017 007000018 007000019 007000020 007000021 007000022 007000023 007000024 007000025 007000026 007000027 007000028 007000029 007000030 007000031 007000032

CHECK DATE SPECIAL

01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014 01/10/2014

** END OF REPORT - Generated by Shannon McGregor **

MASON COUNTY AUDITOR - FINANCIAL SERVICES SALARY CLEARING REGISTER

DATE: 01/10/14

DEPT BATCH: PR0110 AMOUNT: $729,091.36


MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:

BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON

7000032


!Mason County CURRENT CHECK REGISTER - SEMI-MONTH

01/16/2014 to 01/31/2014 IPG 1

CHECK DATE: 02Jl0y~g~{ EMP # NAME TYP NET PAY CHECK #

1000 BANK OF AMERICA CK 2000 NW ADMIN TRANSFER AC CK 2030 STATE OF WASHINGTON CK 2035 WA COUNTIES INSURANC CK 2040 STATE OF WASHINGTON CK 2050 WA COUNTIES INSURANC CK 2060 WA COUNTIES INSURANC CK 2100 AFLAC CK 2110 COLONIAL LIFE CK 6025 DAVID M HOWE, TRUSTE CK 6100 STATE OF WASHINGTON CK 7004 STATE OF WASHINGTON CK 7008 STATE OF WASHINGTON CK 7010 STATE OF WASHINGTON CK 7035 STATE OF WASHINGTON CK 7042 STATE OF WASHINGTON CK 7050 HARTFORD LIFE INSURA CK 7060 VALIC CK 7070 NATIONWIDE RETIREMEN CK 7080 STATE OF WASHINGTON CK 7086 OPERATORS LOCAL 302/ CK 7088 WSTRN CONF OF TEAMST CK 7090 WSTRN CONF OF TEAMST CK 7092 WSTRN CONF OF TEAMST CK 8010 AFSCME COUNCIL CK 8030 IWA LOCAL 3-38 CK 8040 TEAMSTERS UNION LOCA CK 8060 OPERATORS LOCAL 302 CK 8100 STATE OF WASHINGTON CK 8110 NW PUB. EMP. & WSTRN CK 8200 MASON COUNTY SHERIFF CK 8500 UNITED WAY OF MASON CK 8510 SHELTON ATHLETIC CLU CK


208,270.09 213,811.88

88,269.41 25 I 031. 49

6,308.80 21,427.57

651.84 6,829.13

22.75 3,225.00 1,525.85 2,029.77

77,226.53 5,298.15

10,893.71 20,920.34

3,632.20 5,378.30 4,668.33 3,816.00 2,406.35 3,857.50

370.31 3,455.64 1,749.50 3,445.40 4,755.25

834.35 21,531.27

2,171.70 300.00 325.00 516.73

754,956.14

007000055 007000056 007000057 007000058 007000059 007000060 007000061 007000062 007000063 007000064 007000065 007000066 007000067 007000068 007000069 007000070 007000071 007000072 007000073 007000074 007000075 007000076 007000077 007000078 007000079 007000080 007000081 007000082 007000083 007000084 007000085 007000086 007000087

CHECK DATE SPECIAL

02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014 02/10/2014


MASON COUNTY AUDITOR - FINANCIAL SERVICES SALARY CLEARING REGISTER

DATE: 02/10/14

DEPT BATCH: PR0210 AMOUNT: $754,956.14


MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:


\) i I ·y. • •I

-~~ \._./''-~

S~-

7000087


!Mason County CURRENT CHECK REGISTER - SEMI-MONTH

02/01/2014 to 02/15/2014 IPG 1

CHECK DATE: 02Jf~~~tll EMP # NAME TYP NET PAY CHECK #

1000 BANK OF AMERICA CK 2035 WA COUNTIES INSURANC CK 6025 DAVID M HOWE, TRUSTE CK 6100 STATE OF WASHINGTON CK 7004 STATE OF WASHINGTON CK 7008 STATE OF WASHINGTON CK 7010 STATE OF WASHINGTON CK 7035 STATE OF WASHINGTON CK 7042 STATE OF WASHINGTON CK 7050 HARTFORD LIFE INSURA CK 7060 VALIC CK 7070 NATIONWIDE RETIREMEN CK 7080 STATE OF WASHINGTON CK 7086 OPERATORS LOCAL 302/ CK 7088 WSTRN CONF OF TEAMST CK 7090 WSTRN CONF OF TEAMST CK 7092 WSTRN CONF OF TEAMST CK 8060 OPERATORS LOCAL 302 CK 8070 MC SHERIFF'S OFFICE CK 8100 STATE OF WASHINGTON CK 8220 FRATERNAL ORDER OF P CK 8230 WA STAFF ASSAULT TAS CK


213,816.96 20,537.56

3,225.00 1,525.85 1,909.10

73,908.26 5,166.22

10,122.61 20,937.65

3,632.20 5,378.30 4,693.33 3,816.00 1,982.65 3,246.25

333.26 2,218.92

505.65 2,365.00

20,752.16 552.00

80.00

400,704.93

007000088 007000089 007000090 007000091 007000092 007000093 007000094 007000095 007000096 007000097 007000098 007000099 007000100 007000101 007000102 007000103 007000104 007000105 007000106 007000107 007000108 007000109

CHECK DATE SPECIAL

02/25/2014 02/25/2014 02/25/2014 02/25/2 014 02/25/2014 02/25/2014 02/25/2014 02/25/2014 02/25/2 014 02/25/2014 02/25/2014 02/25/2014 02/25/2014 02/25/2014 02/25/2 014 02/25/2014 02/25/2014 02/25/2014 02/25/2014 02/25/2014 02/25/2014 02/25/2014


MASON COUNTY AUDITOR - FINANCIAL SE~VICES

SALARY CLEAR I NG REGISTER DATE: 02/24/14

DEPT BATCH: PR0224

AMOUNT: $400, 704.93


MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR

MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND

NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:

BOARD OF C,DMMISSIONER , MASON COUNTY, WASHINGTON v ----~~

7000109

MASON COUNTY AUDITOR - FINANCIAL SERVICES

SALARY CLEARING REGISTER DATE: 01/10/14

DEPT BATCH: PR0110

AMOUNT: $529,602.74

BEGINNING DIRECT DEPOSIT# l 00001 ENDING DIRECT DEPOSIT#


MERCHANDISE HEREIN SPECIFIED HA VE BEEN RECEIVED AND THAT THE CLAIMS LIST AND



10368

MASON COUNTY AUDITOR - FINANCIAL SERVICES


~~~~~~~~~-

DEPT BATCH: PR0124 ~~~~~~~~~

AMOUNT: $608,284.85 ~~~~~~~~~

BEGINNING DIRECT DEPOSIT# 10369 ENDING DIRECT DEPOSIT#





10736

.. ,,,-.,...- _ ..

MASON COUNTY AUDITOR~ FINANCIAL SERVICES


DEPT BATCH: PR0210

AMOUNT: $552,515.79

BEGINNING DIRECT DEPOSIT# 10737 ENDING DIRECT DEPOSIT#





11104

MASON COU DITOR- NAN SERVICES

SALARY CLEARING REGISTER DATE: 02/25/14 -------------------DEPT BATCH: PR0225

~-----------------AMOUNT: $577,252.79 ~-----------------BEGINNING DIRECT DEPOSIT# 11105 ENDING DIRECT DEPOSIT#





111468

MASON COUNTY PARKS D TRAILS DEPARTMENT

TO: BOARD Of MASON COUNTY COMMISSIONERS Reviewed: 2007 Budget

FROM: John Keates Ext. 669

DEPARTM Parks and Trails Department Monday Briefing: __ Consent Aqenda:

DATE: March 4, 2014 No. 'if, I ITEM: Contract Extension with ECS Control Systems to March 28, 2014 to

assist Mason County Facilities, Parks and Trails Department with renovation of the control system in the Mason County Jail.

Background: The original contract that was approved will terminate on February 20th. This amendment would extend the contract one month to March 20th allowing for extra time to complete the project.

Recommended Action: Approval of the amendment with ECS Control Systems

Attachments: Copy of the contract is available with the Clerk of the Board.

CoverSheet-ECS amendment March 4

AlVlEND.MIJENT NUMBER ONE TO AGREEMENT FOR PROFESSIONAL SJERVICES

Mason County Facilities, Parks and Trails Department

THLE: JAIL CONTROL PANEL PROJECT

W11ereas an agreement was entered into by and between Mason County, Washington, and ECS Control Systems on July 2nd, 2013; and

W11ereas, the original contract was to terminate at the end of February, 2014; and

W11ereas, the parties desire to amend the agreement in order to reflect a change of circumstances, to wit: Recognize additional time required to complete the project.

Now, therefore, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Existing Agreement Amended: The County and ECS Control Systems enter into an agreement identified as: Mason County Jail Project. Parties hereby amend that agreement.

2. Amendment to Existing Agreement: The agreement is amended in the following respect(s):

a) Add to Services by consultant- none, same scope of work b) Add to Compensation - None, same project cost c) Add to tenn: Extend contract to March 28, 2014

---3-. -Ten1rs ana-conclitions ofiheExisting Agreement Remain the Same: The parties agree that, except as specifically provided in this amendment, the terms and conditions of the existing agreement continue in full force and effect.

'\J" WITNESS WHEREOF, the parties have executed this Amendment Agreement on the 25th day of February, 2014.

CONSULTANT MASON COUNTY ESC Control Systems BOARD OF COUNTY COMMISSIONERS

TERRI JEFFREYS, Chairperson

TIM SHELDON, Commissioner

RANDY NEATHERLIN, Commissioner

ATTEST:

Julie Almanzar, Clerk of the Board


Tim W11itehead, Chief Deputy Prosecuting Attorney

MASON COUNTY


FROM: Barbara Adkins Ext. 286

DEPARTMENT: Community Development Action Agenda

DATE: March 4, 2014 No. 8.8 Item: Approval for the Chair to execute an extension of the agreement between the Hood Canal Coordinating Council and the Mason County Department of Community Development for program support work in the In Lieu Fee Mitigation program.

Background: The Hood Canal Coordinating Council (HCCC) received granting funding from EPA, Department of Ecology, and Department of Commerce to provide program support work for the In Lieu Fee Mitigation Program. The Commission Chair signed a Contract and Scope of Work in July that was prepared by HCCC that outlined tasks for Mason County's participation in the Program, together with a funding strategy to achieve those tasks. The duration of the proposal extended through December 2013 and funded approximately 600 hours of staff time for a total of $30,000.00. Completion of the grant and its deliverables did not meet the December deadline and HCCC received a Grant Extension through April 30, 2014. As a subrecipient of funds from the Grant, this Extension allows Mason County to continue its work under the grant sponsored contract.

Recommended Action: Approval for the Chair to execute an extension of the agreement between the Hood Canal Coordinating Council and the Mason County Department of Community Development for program support work in the In Lieu Fee Mitigation program.

Attachments: Agreement Extension Original Agreement

Cover Sheet ILF Contract Ext

JEFFERSON, KITSAP & MASON COUNTIES PORT GAMBLE SKLALLAM & SKOKOM!SH TRIBES

STA TE & FEDERAL A GENC!ES

AGREEMENT EXTENSION

Date: January 1, 2014

This is an extension to the Agreement between The Hood Canal Coordinating Council and Mason County Department of Community Development, dated July 9, 2013, for services performed on Implementing Watershed Characterization in Hood Canal, to extend the service deliverables date from December 31, 2013 to April 30, 2014.

We hereby bind our respective entities with our signatures to the elements in this Agreement.

Dated: Dated:

For: For: Hood Canal Coordinating Council Mason County

Scott D. Brewer

PROFESSIONAl SIERVKIES CONTRACT BIETWIEIEN

HOOD CANAL COORDINATENG COUNCIL AND

MASON COUNTY DEPARTMENT Of COMMUNITY DEVELOPMENT

THIS AGREEMENT is made effective this 9th day of July, 2013, between Hood Canal

Coordinating Council (HCCC) and Mason County Department of Community Development (Contractor). The parties agree as follows:

1. DEFINITIONS For purposes of this Agreement, the term -

(a) "Hood Canal Coordinating Council" means Hood Canal Coordinating Council, also referred to as HCCC, a Washington Corporation, and its directors, officers, employees and agents;

(b) "Contractor" means the Contractor and its directors, officers, employees, agents and subcontractors;

(c) "Contract Representative" means the person designated to serve as representative of HCCC and the Contractor for purposes of administration of this Agreement; and

(d) "Invoice" means the documentation required by HCCC to verify performance by Contractor of services rendered under this Agreement. The invoice shall include the description

of work performed by Contractor. The invoice shall provide a progress report describing all activities accomplished for the period being invoiced.

2. SERVICES TO BE PERFORMED AND DELIVERABLES The Contractor agrees to provide services to HCCC as described in Exhibit A.

3. COMPENSATION

(a) Except as provided in subsection (b) and (c), HCCC agrees to pay Contractor on a quarterly basis following submittal and approval of a correct invoice documenting services rendered and costs incurred.

(b) Contractor's invoice shall indicate dates of service and time spent on date

providing service under this Agreement. Contractor shall submit each invoice to HCCC's Contract Representative for review and approval prior to payment on a monthly basis. HCCC must receive correct and complete invoices within 60 days of the Agreement expiration date. Late invoices will be paid at the discretion of HCCC and are contingent upon the availability of

funds. Failure to submit a properly completed IRS Form W-9 may result in delayed payments. (c) HCCC may, at its sole discretion, retain up to 10 percent of the amount

otherwise due and owing under each invoice until Contractor completes all work described in Exhibit A, or otherwise authorized by HCCC.

(d) The total amount payable under the Contract by the HCCC to the Contractor in no event will exceed $30,000.

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4. OTHER fEXIPIENSIES Payment for miscellaneous expenses is specified in Exhibit A. Any request over the category amount will not be honored without prior approval by HCCC Contract

Representative.

5. TERM The term of this Agreement commences on the effective date set forth above and continues until December 31, 2013 or until terminated by the parties. This Agreement may be terminated by either party without cause 30 days following written notice to the other party.

All rights, duties, and obligations accrued under this Agreement shall survive after termination.

6. TRAINING Contractor acknowledges that no training will be provided to Contractor under this Agreement. Contractor warrants and represents that its personnel are fully trained to perform services required under this Agreement and that additional training provided by HCCC

will be unnecessary.

7. INDEPENDENT CONTRACTOR STATUS

(a) Contractor shall act as an independent contractor, and in no way shall be considered an employee of HCCC. Contractor is not required to report to HCCC's offices at any specific time, except as requested for occasional consultations. HCCC does not have the right to

assign any additional projects to Contractor. Contractor shall choose the time and manner for performing each part of the services described in Exhibit A according to its own routines and

schedules, independent from HCCC's normal business operations.

(b) Contractor shall be responsible for payment of all taxes, insurance and other

obligations relating to its performance of services under this Agreement. Contractor shall

provide HCCC with verification of its -(1) Unified business identifier number from the state of Washington and

that its business license is in good standing, if applicable;

(2) Washington State Department of Revenue account and that the

account is in good standing, if applicable;

(3) Washington State Labor and Industries account and that the account is in good standing or that the Contractor is exempt from the state's industrial insurance

requirements; and

(4) All other necessary licenses and permits to perform the work specified in Exhibit A.

(c) Contractor acknowledges that Contractor will not qualify for benefits which may be available if classified as an employee. In the event that the Internal Revenue Service (IRS)

successfully asserts that Contractor is not or was not an independent contractor for any period during the term of this Agreement and reclassifies Contractor as an employee, Contractor

agrees to complete, sign and deliver IRS Form 4669 (Employee Wage Statement) to HCCC for any tax period affected. HCCC shall then file the Form 4669 with the IRS (along with IRS Form

4670 "Request for Relief From Payment of Income Tax Withholding") to offset against HCCC's

withholding obligation.

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(d) Contractor acknowledges that it will be liable to HCCC for any industrial insurance premiums or any other premiums or fees that HCCC is required to pay on its behalf under RCW

51.12.070, or any other applicable statute, regulation or ordinance, to the State of Washington

or local jurisdiction.

8. NON-EXCLUSIVE CONTRACT This Agreement is non-exclusive. Contractor reserves the right to perform services for others during the term of the Agreement.

9. MATERIALS AND EQUIPMENT Contractor shall provide all materials and equipment necessary to perform its obligations und~r this Agreement: Provided, however, that Contractor

may use office equipment located in the offices of HCCC, as available, and provided however, that if "Other Expenses" have been awarded as part of this agreement, HCCC will purchase said supplies and services on behalf of the Contractor as part of this Agreement.

10. INDEMNIFICATION

(a) Contractor hereby indemnifies and holds harmless HCCC from:

(1) all claims and liabilities resulting from acts or omissions by Contractor

under this Agreement; and

(2) any additional taxes, interest and penalties due from Contractor or HCCC resulting from reclassification in the event the IRS or any state or local taxing authority

successfully asserts that Contractor is not or was not an independent contractor for any period during the term of this Agreement and reclassifies Contractor as an employee.

(b) HCCC hereby indemnifies and holds harmless Contractor from all claims and liabilities resulting from acts or omissions by HCCC under this Agreement.

11. INSURANCE Contractor shall provide HCCC with a certificate of insurance as specified in this section which is effective during the duration of this Agreement. HCCC may require that the certificate of insurance name HCCC as additional insured parties.

12. BUSINESS LICENSES AND TAXES Contractor shall, at its own expense, secure and maintain in full force and effect during the term of this Agreement all required licenses, permits,

and similar legal authorization, and comply with all applicable Federal, State and local

regulations.

13. CONFIDENTIALITY Information produced or made available to the Contractor shall not be disclosed to others or used for any other purpose, except as required under this

Agreement, without prior written approval by HCCC. Personal and confidential information including, but not limited to protected health information collected, used or acquired in connection with this Agreement shall be used solely for the purposes of this Agreement. Contractor and its subcontractors agree not to release, divulge, publish, transfer, sell or

otherwise make known to unauthorized persons personal information without the express written consent or as provided by law. Contractor agrees to implement physical, electronic and

managerial safeguards to prevent unauthorized access to personal information. For the purposes of this provision, personal information includes but is not limited to information

identifiable to an individual that relates to a natural person's health, finances, education,

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business, use or receipt of governmental services, or other activities, names, addresses, telephone numbers, social security numbers, driver license numbers, financial profiles, credit

card numbers, financial identifiers and other identifying numbers. If responding to a public record disclosure under RCW 42.56 in which responsive public records include records related to this Agreement, the Contractor agrees to notify and discuss with the HCCC requests for all information that are part of this agreement, prior to disclosing the information.

14. OWNERSHIP OF PRODUCTS PRODUCED UNDER THIS CONTRACT All data and

products developed under this Agreement, excluding copyrighted material used with permission, or other public data that cannot be copyrighted, shall become the sole property of the HCCC. Permission for its subsequent use must be obtained from the HCCC prior to that use.

15. INSPECTION AND RETENTION OF RECORDS The Contractor shall make all financial records, supporting documents, and all other pertinent records, available to HCCC for

inspection, with respect to all matters related to this Agreement. Records shall be retained for a period of six years after final payment has been made.

16. APPLICABLE LAW This ,ll..greement shall be construed and enforced under the laws

of the State of Washington, irrespective of the fact that any one of the parties is now or may become a resident of another state. Venue for any action under this Agreement shall lie in

Kitsap County, Washington.

17. MODIFICATION This Agreement may not be waived, discharged or modified in any manner other than by written agreement of the parties.

18. SEVERABIUTY No provision of this Agreement is severable from any and all other provisions of this Agreement. Should any provision or provisions of this Agreement be unenforceable for any reason, the party finding itself unable to enforce said provision(s) may, at its sole discretion, declare this entire Agreement to be null and void.

19. WAIVER If either party fails to exercise its rights under this Agreement, it shall not be

precluded from subsequent exercise of its rights. A failure to exercise rights shall not constitute a waiver of any other rights under this Agreement, unless stated in a letter signed by authorized

representative of the party and attached to the original agreement.

20. COSTS AND ATTORNEYS FEES If either party brings any action against the other for relief, declaratory or otherwise, arising out of this Agreement, the prevailing party shall recover against the other party all costs and reasonable attorneys' fees, including costs and reasonable

attorneys' fees incurred to enforce any judgment rendered pursuant to this Agreement.

21. SPECJ!FIC PERFORMANCE. -- The parties recognize the difficulty measuring

damages resulting from default under this Agreement. Consequently, and in the event of default, the nondefaulting party, in addition to any other rights or remedies, shall be entitled to restraint by injunction of a violation, or attempted or threatened violation, of any condition or provision of this Agreement, or to a degree specifically compelling performance of any such

condition or provision. In any event, the parties expressly waive the defense that a remedy in damages or at law would be adequate.

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22. EQUAL OPPORTUNITY ~OR WORKIERS WETH DESA~llUTEIES

(a) The Contractor will not discriminate against any employee or applicant for

employment because of physical or mental disability in regard to any position for which the

employee or applicant for employment is qualified. The Contractor agrees to take affirmative

action to employ, advance in employment and otherwise treat qualified individuals with

disabilities without discrimination based on their physical or mental disability in all employment

practices, including the following:

(1) recruitment, advertising, and job application procedures;

(2) hiring, upgrading, promotion, award of tenure, demotion, transfer,

layoff, termination, right of return from layoff and rehiring;

(3) rates of pay or any other form of compensation and

changes in compensation;

(4) job assignments, job classifications, organizational structures,

position descriptions, lines of progression, and seniority lists;

(5) leaves of absence, sick leave, or any other leave;

(6) fringe benefits available by virtue of employment, whether or not

administered by the Contractor;

(7) selection and financial support for training, including

apprenticeship, professional meetings, conferences, and other related activities, and selection

for leaves of absence to pursue tr.aining;

(8) activities sponsored by the Contractor including social or

recreational programs; and

(9) any other term, condition, or privilege of employment.

(b) The Contractor agrees to comply with the rules, regulations, and relevant orders

of the Secretary of Labor .issued pursuant to the act.

(c) In the event of the Contractor's noncompliance with the requirements of

this clause, actions for noncompliance may be taken in accordance with the rules,

regulations, and relevant orders of the Secretary of Labor issued pursuant to the act.

(d) The Contractor agrees to post in conspicuous places, available to employees

and applicants for employment, notices in a form to be prescribed by the Deputy Assistant

Secretary for Federal Contract Compliance Programs, provided by or through the contracting

officer. Such notices shall state the rights of applicants and employees as well as the

Contractor's obligation under the law to take affirmative action to employ and advance in

employment qualified employees and applicants with disabilities. The Contractor must ensure

that applicants and employees with disabilities are informed of the contents of the notice

(e.g., the Contractor may have the notice read to a visually disabled individual, or may

lower the posted notice so that it might be read by a person in a wheelchair).

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(e) The Contractor will notify each labor organization or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of section 503 of the Rehabilitation Act of 1973, as

amended, and is committed to take affirmative action to employ and advance in employment individuals with physical or mental disabilities.

(f) The Contractor will include the provisions of this clause in every subcontract or purchase order in excess of $10,000, unless exempted by the rules, regulations, or orders of the Secretary issued pursuant to section 503 of the act, as amended, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with

respect to any subcontract or purchase order as the Deputy Assistant Secretary for Federal Contract Compliance Programs may direct to enforce such provisions, including action for noncompliance.

23. SPECIAL TERMS AND CONDITIONS. -

(a) Commercial Goods or Services: Contractor shall fully comply with the standards in Section 210(a)-(d) of OMB Circular ,L'.\-133.

(b) Suspension and Debarment: Contractor shall fully comply with Subpart C of 2 CFR Part 180 and 2 CRF Part 1532, entitled 11Responsibilities of Participants Regarding

Transaction (Doing Business with Other Persons). 11 The Contractor, by signature of this Agreement, certifies that it is not presently debarred1 suspended, proposed for debarment,

declared ineligible, or voluntarily excluded in any Federal department or agency from

participating in transactions.

(c) Recycled Paper: Contractor agrees to submit reports to project manager in portable document format (.pdf) or otherwise use recycled paper and double-sided printing for all reports which are prepared as part of this agreement.

(d) Trafficking in Persons: You as the Contractor, your employees, sub-awardees under this award, and sub-awardees' employees may not engage in severe forms of trafficking in persons during the perio"d of time that the award is I effect; procure a commercial sex act during the period of time that the award is in effect; or use forced labor in the performance of

the award or sub-awards under this award.

(e) ACORN Funding Restriction: No funds provided under this Agreement may

be used for sub-grants or contracts to the Association of Community Organizations for Reform NOW (ACORN) or any of its subsidiaries.

(f) Audit Requirements: Contractor shall fully comply with requirements of the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local

Governments, and Non-Profit Organizations/' if applicable.

(g) Allowable Costs: Contractor shall submit expenditures that meet the test of

the appropriate OMB Circular.

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(h) Nondiscrimination: During the performance of this Agreement the

Contractor shall comply with all federal and state nondiscrimination laws, regulations and

policies.

(i) Publicity: The Contractor agrees to submit to HCCC all advertising and

publicity matters relating to this Agreement where HCCC or the Washington State Department

of Ecology's name is mentioned or language used from which the connection of these entities

name may be inferred or implied. The Contractor agrees not to publish or use such advertising

and publicity matters without the prior written consent of HCCC.

0) Lobbying: The Contractor's chief executive officer shall ensure that no grant

funds awarded under this Agreement are used to engage in lobbying of the Federal

Government or in litigation against the United States unless authorized under existing law. The

Contractor shall abide by its respective OMB Circular (A-21, A-87, or A-122), which prohibits the

use of Federal grant funds for litigation against the United States or for lobbying or other

political activities.

(k) Subcontracting: The Contractor shall not enter into subcontracts for any of

the work contemplated under this agreement without prior written approval of HCCC. The

Contractor is fully responsible for all contractual obligations, financial or otherwise, to their

subcontractors.

(I) Volunteers: If the Contractor uses volunteers to contribute toward the

restoration or monitoring project, this information will be conveyed to the HCCC by submitting

a sign-in sheet indicating the name and number of volunteer hours for each person.

(m) Cultural and Historic Preservation: The Contractor must comply with all

requirements listed in Section 106 of the National Historic Preservation Act prior to

implementing any project that involves disturbing soil. The Contractor must conduct and

submit a cultural resources survey or submit an EZ-1 Form to the HCCC project manager prior to

any soil disturbing activities.

(n) Third Party Beneficiary: The State of Washington is named as an express

third-party beneficiary of such subcontracts with full rights as such.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of

the day and year first above written.

ATTEST:


=--~-.. --/.

/ ___ .------Tim ~hitehead, Chief DPA -

Hood Canal Coordinating Council

Date: July 9, 2013

Contract Representatives:

Scott Brewer, Executive Director


17791 Fjord Drive, NE Suite 122

Poulsbo, WA 98370

Telephone: 360-394-0046

Commissioner Randy Neatherlin

Board of County Commissioners, Chair

Mason County 411 North 5th Street

Shelton, WA 98584

Telephone: 360-427-9670

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY, WASHINGTON

" r Randy Neatherlin, Chair

Date: ________ _

8

Patty Michak

Mitigation Program Manager


17791 Fjord Drive, NE Suite 122

Poulsbo, WA 98370

Telephone: 360-930 8634

Barbara Adkins, Director

Mason County Department of Community Development

P.O. Box 279

Shelton, WA 98584

Telephone: 360-427-9670 ext. 286

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Backgrn1um1d

The Hood Canal Coordinating Council received a grant from EPA/Ecology/Commerce for In-Lieu Fee mitigation (ILF) program support work. The in-lieu fee (ILF) work is divided into 9 interrelated tasks. Tasks 1 through 5 are geared toward completing technical analyses that are needed to identify specific mitigation roster sites in each of the four Hood Canal service areas,

three of which are in Mason County. The ILF Prospectus and Instrument define the general criteria and process for identifying priority mitigation areas using existing watershed

characterization data, but this coarse-scale information needs to be synthesized to create a roster of potential mitigation receiving sites. The work plan involves reviewing background data at the water resources inventory area (WRIA), sub-basin, drift cell scales to formulate an initial list of candidate freshwater and nearshore mitigation sites and actions, with support and review

by the Puget Sound Watershed Characterization Technical Assistance Team (ILF Tasks 1 and 2). Freshwater restoration sites will be assessed using Ecology's wetland credit/debit method (described in Calculating Credits and Debits for Compensatory Mitigation in Western Washington - Operational Draft;. Specific mitigation opportunities will be identified at each site (i.e., fill removal, replanting, floodplain reconnection, etc.) and calculate potential gains in

wetland function that could be achieved if the relevant actions were implemented (ILF Task 3). HCCC anticipates completing this assessment, with assistance from member government staff and other experts, at a total of 9 to12 freshwater wetland sites in the three freshwater service areas, and thus roughly six in Mason County.

Similar analyses will occur at candidate nearshore mitigation sites (ILF Task 4). The nearshore

assessment framework will evaluate a suite of nearshore functions across subtidal, intertidal, tidal wetland and marine riparian habitats. The HCCC will use these data to gauge the relative

amount of ecological lift that could be generated through mitigation actions such as bulkhead removal, replanting, levee breaching, removal of in-/over-water structures, etc. Sites with the

most potential for lift (approximately 5 to 10) will then be further developed as nearshore receiving sites in the ILF Program.

Incorporating qualified freshwater and nearshore roster sites in the ILF Program involves documenting the analysis described above, confirming the results through workshops with key stakeholders, receiving Interagency Review Team (IRT) review and Corps/Ecology approval, and amending the ILF Program Instrument (ILF Task 5).

ILF Task 6 involves working at the direction of each county to review local development

ordinances, identify preferred mitigation approaches, and develop policy, regulatory and operational language that would remove barriers to ILF Program implementation and convey a policy preference for watershed-based mitigation. County planning staff and HCCC staff will utilize outside technical and legal experts as necessary, and interpret rules and/or codify the preference for watershed-based mitigation as directed by policy makers. Though it is not currently anticipated, if Inter-local Agreements are needed to formalize relationships in

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governance of this program, they will be developed as draft for circulation and consideration by

member governments (ILF Task 7).

To secure local acceptance and approval of revised codes, HCCC will prepare informational materials

designed to inform decision makers and the public on the merits of watershed-based mitigation. These materials will describe the benefits of ILF mitigation for permit applicants and the environment. HCCC will

work with local planning staff to develop local procedures (e.g. checklists and permit applicant handouts)

for permit review, impact assessment, mitigation sequencing and reporting that create an effective and consistent operational framework for ILF implementation in Mason County and across Hood Canal (ILF

Task 8).

Mason County Work Plan Proposal for ILF Tasks As a cooperative partner in the "Implementing Watershed Characterization in Hood Canal" project, Mason County proposes the following ILF Task descriptions, deliverables and work hours. Due to the variety of

deliverables, Mason County will be providing the appropriate staff member for each task. This requires some flexibility in the number of hours and cost per task. To provide the best estimate possible, an average rate for the primary technical and management staff expected to be involved was calculated at

$50.00/hour and was used for the number or hours per task below. To meet project deliverables, Mason County may shift effort and funding between tasks, after written

approval by the HCCC project manager.

• ILF Tasks 1 Mason County will coordinate with HCCC and partnering jurisdictions, through various communications and meetings, to develop consensus on which watershed and nearshore

documents and data-sets will be most appropriate for site selection.

Mason County will coordinate with HCCC to develop a list of priority draft roster sites and potential actions for freshwater wetland systems.

o Recommend target date of 7 /22/2013 o Total: $400.00 for 8 hours o Meetings:l meeting with HCCC staff o Deliverables: list of potential freshwater wetland roster sites.

'" ILF Tasks 2 Mason County will coordinate with HCCC and partnering jurisdictions, through various communications and meetings, to develop consensus on which watershed and nearshore documents and data-sets will be most appropriate for site selection.

Mason County will coordinate with HCCC to develop a list of priority draft roster sites and

potential actions for nearshore systems.

o Recommend target date of 7 /22/2013 o Total: $400.00 for 8 hours

o Meetings: 1 meeting with HCCC staff o Deliverables: list of potential nearshore roster sites ..

" ILF Task 3 Freshwater Wetlands Mason County will provide appropriate staff to assist for the freshwater wetland site assessments. This task involves field investigation, functional assessment and evaluation of

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potential mitigation credits. Familiarity with the Ecology freshwater wetland credit-debit

methodology and watershed approach for selecting a wetland mitigation site is necessary. o Recommend target completion date of 9/30/13. Note: field work will be initiated in

mid-July 2013

o Total: $2,400.00 for 48 hours o Deliverables:

• Field notes and recommendations for each site. Preliminary concepts for restoration actions at each site.

• Assist with completion of credit-debit assessment of a selected suite of

potential roster areas.

• ILF Task 4 Marine Nearshore

Mason County will provide appropriate staff to assist for the marine nears ho re site assessments.

o Recommend target date of 9/30/13 Note: field work will be initiated in mid-July 2013 o Total: $2,800.00 for 56 hours o Deliverables:

• Field notes and recommendations for each site. • Preliminary concepts for restoration actions at each site.

• ILF Task 5

Mason County's primary role for this task would be to provide input to the IRT and other stakeholders to garner support for the ILF roster sites.

o Recommend target date of 12/31/13 o Total: $2,000.00 for 40 hours o Meetings: up to three IRT meetings o Deliverables: summary reports for outreach activities with all parties (landowner

contacts, agency contacts, etc.).

• ILF Task 6 Mason County will review Title 8 (Resource Management) and Title 17.50 (Shoreline Master

Program Use Regulations), and other applicable sections of the Mason County Code. Mason County will work with HCCC and the consultant team to document all potential policy,

operational, and/or regulatory barriers to off-site and In-Lieu Fee mitigation. This will include

review of and input to a draft technical memorandum developed by HCCC's consultant team. In addition, Mason County will work with HCCC and the consultant team to then develop a work plan to direct tasks 7 and 8.

Some alternatives may be achievable in the short-term, all or in part, through this grant, while others will be more long term and would require additional funding to pursue.

o Recommend target date of 11/30/13 o Total: $7,500.00 for 150 hours o Meetings: 1 meeting with HCCC staff and consultant team o Deliverables:

Review and comment on draft technical memorandum of regulation and code review.

• Document policy, operational or regulatory barriers to off-site and In-Lieu ·Fee mitigation.

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Provide input on work plan for Tasks 7 and 8 .

., ILF Task 7 If deemed necessary and appropriate Mason County, supported by HCCC and consultant team, will draft policy and regulatory language which will enable ILF and watershed-based mitigation, as identified through the work plan in Task 6.

o Recommend target date of 11/31/13 o Total: $7,500.00 for 150 hours o Meetings: 1 meeting with HCCC staff and consultant team o Deliverables: draft policy and regulatory enabling language.

" ILF Task 8 Mason County will strive to implement, where feasible, the policies, operations, and regulations drafted in Tasks 6 and 7. This will primarily be accomplished at the administrative level and through the Shoreline Master Program update. Mason County will work with the consultant team to develop and deploy operational plans and informational material for the public and decision makers. To assist Mason County a-one day staff training will be provided by the consulting team. Any code changes, including reporting mechanisms, will likely not be achievable in the timeframe allowed under this grant. Mason County, will however; provide a deliverable in the form of a list and timeline for implementing such changes.

o Recommend target date of 11/30/13 o Total: $5,000.00 for 100 hours o Meetings: up to four Mason County staff to attend the one day training workshop. o Deliverables:

• Develop operational plans with team. • Provide review and comments on the Operations Plan and other

outreach/informational materials. • Provide list and timeline for implementing code changes.

• Project Administration and Management Task 1 Complete and submit reporting and billings Support County coordination Attend IRT meetings Recommend target date of 12/31/13 Total: $2,000.00 for 40 hours

PROJECT TOTAL: $30,000.00 for 600 hours

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MASON COUNTY

TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: February 24, 2014

FROM: Barbara Adkins Ext. 286

DEPARTMENT: Community Development Action Agenda

DATE: March 4, 2014 No. _6 q f

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Item: Schedule hearing for March 18, 2014 at 9:30 a.m. to consider amendments to Mason County Code Title 17, Zoning, Chapter 17.06 revising the definition of "structure" in accordance with RCW 36.70A.70.

Background: Mason County updated Title 14 (Buildings and Construction) by adopting the State's amendments to the International Building Code (IBC). As part of this update, IBC Chapter 1, Section 105.2 exempts fences not over 7 feet in height from requiring a permit. This new exemption conflicts with the County's current adopted Development Regulations that require permits for structures defined as,

anything constructed in the ground, or anything erected which requires location on the ground, or is attached to something having location on or in the ground, but not including fences or signs six feet or less in height, driveways, or other paved areas.

As written, this definition exempts fences less than six feet in height from being considered a structure and as such being exempt from a planning permits. To standardize the language to be consistent with the IBC, the definition of a structure should be revised to omit fences less than seven feet in height.

On February 10, 2014, the Planning Advisory Commission held a public hearing the amendments and recommended adoption by the Board of County Commissioners.

Recommended Action: Board of County Commissioners shall set a public hearing for March 18,

2014 at 9:30 a.m. to consider amendments to Mason County Code Title 17, Section 17.06 revising the definition of "structure" in accordance with RCW 36.70A.70.

Attachments: Notice of Hearing

Cover Sheet 17.06 Fences 1

-

NOTICE HEARING

NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, March 18, 2014 at 9:30 a.m.

SAID HEARING will be to consider adoption of amendments to Mason County Code Title 17, Zoning, Chapter 17.06 revising the definition of "structure" in accordance with RCW 36.70A.70.

If you have questions, please contact Barbara Adkins {360) 427-9670, Ext. 286. If special accommodations are needed, please contact the Commissioners' office, 427-9670, Ext. 419.

c:

DATED this 4th day of March, 2014.

Journal - Publ lt: March 13, 2014 Planning

BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON

Clerk of the Board

{Bill: Planning - PO Box 279, Shelton, WA 98584)

MA.SON COUNTY

TO: BOA.RDOFMA.SONCOU COMMISSIONERS Reviewed:

FROM: Diane Zoren

DEPARTMENT: Central Operations

DA.TE: March 4, 2014

Ext.

Monday Briefing: __ Action Agenda: __

No. 8.

ITEM: Approval of the resolution establishing a Citizen's Task Force on Public Safety and Criminal Justice to evaluate the law and justice service needs of Mason County and issue a news release soliciting for citizens to serve on the Task Force.

Background: The Mason County Criminal Justice Working Team requested the Commissioners form a citizen's advisory committee to evaluate the law and justice service needs and whether these needs could be met by an increase in the county sales tax or other revenue stream.

The Task Force shall review and develop recommendations to the Commissioners and deliver a report by July 31, 2014.

Recommended Action: Approval of the resolution establishing a Citizen's Task Force on Public Safety and Criminal Justice to evaluate the law and justice service needs of Mason County and issue a news release soliciting for citizens to serve on the Task Force.

Attachment: Resolution & News Release

Cover sheet for Citizens Task Force march 4

Resolution No. ------A Resolution Establishing a Citizen's Task Force on Public Safety and Criminal Justice

Whereas, the Mason County Criminal Justice Working Team requested the Mason County Board of Commissioners form a citizen's advisory committee to evaluate the law and justice service needs of Mason County, and to evaluate whether these needs could be met by an increase in the county sales tax or other revenue stream;

Whereas, Mason County Board of Commissioners have increased public safety and criminal justice spending by 9.5% since 2010 and public safety and judicial spending comprises nearly 57% of the County Current Expense budget;

Whereas, in 2011, Mason County experienced the ih highest crime rate in the state with 43.60 crimes committed per 1,000 people in the unincorporated areas of the County. Additionally, Mason County has ranked the highest in total crimes per 1,000 citizens in 22 of the last 24 years compared to counties considered comparable to Mason County {Clallam, Grays Harbor, Skagit, Cowlitz, Lewis and Jefferson Counties);

Whereas, the Washington Association of Sheriffs and Police Chiefs reports at least $3.1 million in crime related property loss in Mason County in 2012;

Whereas, the real, social and taxpayer costs of crime in Mason County affects the economic development, safety and general well-being of the Mason County community.

NOW, THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners that a Citizen's Task Force on Public Safety and Criminal Justice be established and comprised of no more than eleven members:

• Up to five persons, not employed by the County, who have direct experience in the fields of criminal justice and/or public safety and invited by the Commissioners to serve.

• Up to six persons who are residents of Mason County and selected by the Board of Commissioners from a pool of applicants.

• A Task Force Chair shall be appointed by the Board of Commissioners.

Elected officials, department heads and staff currently serving the County in the fields of criminal justice and public safety should serve as a resource to the Task Force and attend meetings as requested or necessary.

The Task Force shall review and develop recommendations to the County Commissioners on the following:

• Inventory and assess effectiveness of current crime prevention measures and identify whether additional measures should be implemented and at what cost.

• Assess whether the amount of financial resources dedicated to public safety and criminal justice is adequate to meet the needs of County citizens. If the amount of resources is found to be inadequate, identify the amount needed and proposed sources and allocation of additional resources.

• Assess whether Mason County's alternative justice, alternative sentencing measures and mental health and substance abuse case management services are effective measures for reducing

Resolution No. -----

crime rates and costs to the public safety and criminal justice systems and whether these programs should be grown in an effort to reduce crime.

• Identify performance measures to assess effectiveness of current and additional programs and financial resources allocated to public safety and criminal justice operations.

A report containing recommendations should be received by the Board of Commissioners by July 31, 2014, unless extended by the Board of Commissioners.

Task Force meetings shall be subject to the Open Public Meetings Act and members will be required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act trainings made available by Mason County and scheduled during regular operating hours of the County.

Dated this 4th day of March, 2014.

ATTEST:

J. Almanzar, Clerk of the Board


Tim Whitehead, Chief DPA

BOARD OF COUNn' COMMISSIONERS MASON COUNn', WASHINGTON

Terri Jeffreys, Chair

Tim Sheldon, Commissioner

Randy Neatherlin, Commissioner

J:\RESOLUTIONS & ORDINANCES\RESOLUTIONS -ORDINANCES Word Files\2014\Citizens Task Force Public Safety & Criminal

1.docx

NEWS RELEASE March 4, 2014

MASON COUNTY COMMISSIONERS 411 NORTH 5TH ST

SHEL TON, WA 98584

TO: KMAS, KRXY, SHEL TON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHEL TON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHEL TON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN

RE: Public Safety and Criminal Justice Citizen's Task Force At the request of the Mason County Criminal Justice Working Team, the Mason County Board of Commissioners has adopted a resolution forming a Citizen's Task Force on Public Safety and Criminal Justice.

This Task Force will evaluate the law and justice service needs of Mason County, and evaluate whether these needs could be met by an increase in the county sales tax or other revenue stream.

Mason County has ranked the highest in total crimes per 1,000 citizens in 22 of the last 24 years compared to counties considered comparable to Mason County (Clallam, Grays Harbor, Skagit, Cowlitz, Lewis and Jefferson. In 2011, Mason County experienced the th highest crime rate in the state with 43.60 crimes committed per 1,000 people in the unincorporated areas of the County.

The Task force shall be comprised of no more than eleven members: • Up to five persons, not employed by the County, who have direct experience in

the fields of criminal justice and/or public safety and invited by the Commissioners to serve.

• Up to six persons who are residents of Mason County and selected by the Board of Commissioners from a pool of applicants.

• A Task Force Chair shall be appointed by the Board of Commissioners.

The Task Force shall review and develop recommendations to the County Commissioners on the following:

• Inventory and assess effectiveness of current crime prevention measures and identify whether additional measures should be implemented and at what cost.

• Assess whether the amount of financial resources dedicated to public safety and criminal justice is adequate to meet the needs of County citizens. If the amount of resources is found to be inadequate, identify the amount needed and proposed sources and allocation of additional resources.

• Assess whether Mason County's alternative justice, alternative sentencing measures and mental health and substance abuse case management services are effective measures for reducing crime rates and costs to the public safety and criminal justice systems and whether these programs should be grown in an effort to reduce crime.

• Identify performance measures to assess effectiveness of current and additional programs and financial resources allocated to public safety and criminal justice operations.

A report containing recommendations should be received by the Board of Commissioners by July 31, 2014, unless extended by the Board of Commissioners.

Task Force meetings shall be subject to the Open Public Meetings Act and members will be required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act trainings made available by Mason County and scheduled during regular operating hours of the County.

Interested parties may obtain an application at the Mason County Commissioners Office, 411North5th Street, Shelton, or by calling 427-9670, 275-4467, or482-5269 ext. 419 or visit the Mason County website at www.co.mason.wa.us. Applications will be accepted until positions are filled.

Terri Jeffreys Chair

Randy Neatherlin Commissioner

Tim Sheldon Commissioner