Board of Examiners and Examination Committee Training

Quality Assurance Services

http://www.leedsmet.ac.uk/staff/boards-of-examiners.htm

Email: qsre@leedsmet.ac.uk

Aims of the Presentation

• Provide a brief overview of Examination Committee and Board of Examiners process

• Provide details of our university Progression and Award regulations

• Provide details of how the ‘Best 100’ classification method will operate in practice for honours degrees

PART A

General Overview Examination Committees and Board of Examiners

Meetings

Examination Committees and Board of Examiners

Examination Committee (Module Outcomes) – The Board can delegate some of its powers to a Committee. A committee will consider outcomes at module level, approve credit and may determine progression at level 4.

Board of Examiners (Progression and Awards) – Each scheme or course has only one Board of Examiners, which is responsible for all levels of the scheme or course. No other body has the power to confer an award or to amend a decision of the Board (except an Appeal Panel).

Assessment Cycle• Assessment design and approval (by external examiners)• Coursework and examinations (including requests for extensions)• Marking and internal and external moderation• Mitigation panel• Examination Committees• Board of Examiners (including pre-Board)• Publication of results• Appeals• Re-assessment• Reconvened Board of Examiners• Appeals

Key Points to Remember:Examination Committees

• Determine standard of module outcomes• Consider the amendment of module marks by cohort (as

appropriate)• Record credit (where no BOE - progression or award)• Note cases of Cheating, Plagiarism or Other Unfair

Practice• (Progression from L4 to L5)• All external examiners attend

Key Points to Remember:Boards of Examiners

• Only body with power to determine Progression and Awards

• Receive Mitigation Panel recommendations • Receive Unfair Practice Board decisions• Confirming entitlement to Contained Awards• Publish Results Online (within 5 Working Days)• One or all external examiner(s) attend

Roles and ResponsibilitiesChair External Examiner Secretary Scheme / Course

LeaderModule Leader

Conduct of the Meeting and advice on the regulations

Moderation of assessment and marks

Organising the meeting and Preparing Mark sheets

Ensures accurate and timely provision of marks to BOE

Ensure modules have been moderated

Attending Pre-board with Secretary

Assuring standards and consistency of outcomes

Pre-board with Chair and / or Course Leader

Ensures internal and external moderation can / has taken place

Raise any issues which may have affected the performance of a cohort

Signing Mark sheets and Results Lists and Checking minutes

Signing Mark sheets Minuting the meeting / recording outcomes

Attending Pre-board with Secretary

Counselling deferred / re-assessed students appropriately

Chair’s Actions (5 working days)

Providing an annual report on the quality and standards of the course

Entering the outcomes / releasing results to students

Counselling / Advising students post outcome

PART B

Progression and Award Requirements

Progression from L4 and L5 – Summary

Requirement August 2012 Regulations

Credits studied per level (inc. APL) 120

Submission in… All ComponentsPassed Credits Min. - L4 (@ 40% or more) 100

Passed Credits Min. - L5 (@ 40% or more) 100

Overall Level Average - Across All Modules 40% min.

Min. Fail Mark 30Re-assessment allowance Re-assessment in all modulesRe-assessment undertaken at… At component levelCompensation No compensation available

Final Level Requirements (UG)(Eligibility for an Award)

Requirement August 2012 Regulations

Credits studied per level (inc. APL) 120 @ Final Level

Submission in… All Components

Passed Credits Min. (@ 40% or more) 100

Overall Level Average - Across all modules 40% Min.

Min. Fail Mark 30

Re-assessment allowance Re-assessment in all modules

Re-assessment undertaken at... At component level

Compensation No compensation

Final Level Requirements (PG)Requirement August 2012 Requirements Credits studied per level (inc. APL) 180 @ MA / MSC

120 @ PGDIP60 @ PGCERT (No APL allowed)

Submission in… All ComponentsPassed Credits Min. (40% or more) MA / MSC = 160

PGDIP = 100PGCERT = 60

Overall Level Average Across All Modules 40% min.

Min. Fail Mark 30PGCERT – Must pass all modules

Re-assessment allowance Re-assessment in all modules

Re-assessment undertaken at… At component level

Compensation No compensation

Re-Assessment

Required where…• Not submitted in ALL components of a module

- AND / OR -• Less than 40% OVERALL module score (after 1st attempt)

How it works…• Re-assessed in components ‘NS’ or less than 40% ONLY• Re-assessed COMPONENTS capped at 40% (not module)

• Overall module score marked with ‘R’ (e.g. ‘45R’)

• Re-assessment permitted once only

Repeating a Level

• Decided after Re-assessment• Permitted once only• First sit and Re-assessment opportunities

available• ‘Fail Withdraw’ – Substantial Non-Submission

Repeating (Cont.)

Repeat PART Level(Progression)

Repeat FULL Level(Progression)

Repeating at the Final Level

Passed 50% or more of Credit for Level

Passed less than 50% of Credit for Level

Repeat whatever Failed

Keep Marks for Passed Modules

All previous marks are ‘wiped out’

Keep Marks for Passed Modules

PART C

Classification of Honours Degreesand

Merits and Distinctions

‘Best 100’ Method

• Average of Best 100 credits – Level 5 (25%)+• Average of Best 100 credits – Level 6 (75%)

Meaning…• Worst 20 credits at L5 are not counted in level average (before

weighting @ 25%)• Worst 20 credits at L6 are not counted in level average (before

weighting @ 75%)

Merit and Distinctions

• Option for all awards (except BAH / BSCH)• Must be written into the Course Documentation

Awarded based on Achievement of:

• Merit - 60% Average (across all modules)• Distinction – 70% Average (across all modules)

-OR- • ‘A Defined profile of Achievement’

Other Key Points

• Hold a Pre-Board Meeting• CL - Prepare all recommendations before BOE• Ensure sign off by an External Examiner

Any questions?

Further information:• Guide to BOE and EChttp://www.leedsmet.ac.uk/staff/boards-of-examiners.htm

• Quality Manualhttp://www.leedsmet.ac.uk/staff/quality-manual.htm

• Faculty Quality and Governance Teams / Quality Assurance Services